Included - Village of Huntley

PUBLIC MEETING NOTICE AND AGENDA 

VILLAGE OF HUNTLEY 

COMMITTEE OF THE WHOLE 

MEETING 

THURSDAY, MAY 16, 2013 

7:00P.M. 

1. Call to Order 

2. Pledge of Allegiance 

3. Special Presentation 

a) Proclamation- Safe Boating Proclamation 

b) Proclamation - Historic Preservation Month 

c) Presentation - Pride in Preservation A wards 

4. Public Comments 

5. Items for Discussion 

a) Discussion - Consideration of the April 18, 2013 Committee of the Whole and April 25, 2013 

Village Board and May 2, 2013 Committee of the Whole Meeting Minutes 

b) Discussion- Consideration of the May 23, 2013 Bill List in the amount of $748,361.68 

c) Discussion - Advisory Board Appointments 

i. Consideration of Historic Preservation Commission Appointment- Diana Carpenter 

ii. Consideration of Plan Commission Appointment - Ron Hahn 

iii. Consideration of Zoning Board of Appeals Appointment- Terra Jensen 

iv. Consideration of Zoning Board of Appeals Appointment- Grant Freeding 

d) Discussion- Consideration of Liquor Code Amendments and Issuance of Liquor License: 

1. Consideration of the acceptance of the surrender of a Class "A" Liquor License - Bricks 

& Ivy, LLCIParkside Tap; 11721 Main Street 

11. Consideration of an Ordinance Amending the Village of Huntley Liquor Control 

Ordinance Section 110.24 - Limitation on Licenses, repealing one Class "A" liquor 

license 

iii. Consideration of an Ordinance Amending the Huntley Code of Ordinances - Business 

Regulations 110.24- Limitation on Licenses- Adding one Class "A" License- Liquor 

Control Ordinance 

IV. Consideration of an Ordinance Approving the Issuance of a Class "A" Liquor License to 

Bricks & Ivy LLC I Parkside Tap; 11721 Main Street 

e) Discussion - Consideration of an Ordinance Approving a Special Use Permit for a Secondhand 

Store at the Huntley Outlet Center, 11800 Factory Shops Boulevard- Unit 300 I Sweet Repeats 

f) Discussion - Consideration of an Ordinance Approving a Second Amendment to the Fryer 

Company Annexation Agreement (Huntley Tech Center), Ordinance No. 97-02-27-03

g) Discussion - Consideration of a Landscaping Plan for the Village of Huntley Cemetery I 

Columbarium Area 

h) Discussion- Consideration of a Resolution Awarding a Job Order Contract to F. H. Paschen, S. 

N. Nielsen & Associates, LLC in the amount of$100,589.48 to Install Two Aerobic Digester 

Blowers at the East Wastewater Treatment Plant 

i) Discussion- Proposed Ordinance Amending Village of Huntley Code of Ordinances, Title IX, 

Chapter 97, Water Usage 

j) Discussion- Roadway Lighting for the Kreutzer Road Extension 

k) Discussion- Consideration of a Resolution Approving a Proposal for Professional Construction 

Observation Services for IDOT Contract #63743- Kreutzer Road Extension with Christopher B. 

Burke Engineering, Ltd. 

6. Village Attorney's Report 

7. Village Manager's Report 

8. Village President's Report 

9. Unfinished Business 

10. New Business 

11. Executive Session 

a) Probable or Imminent Litigation and Pending Litigation 

b) Contractual 

c) Property Acquisition, Purchase, Sale or Lease of Real Estate 

d) Appointment, Employment, Dismissal, Compensation, Discipline and Performance of an 

Employee of the Village of Huntley 

e) Collective Bargaining 

f) Appointment, Discipline or Removal Public Officers 

g) Appointment of a Public Officer 

h) Review of Closed Session Minutes 

i) Other 

12. Possible Action on any Closed Session Item 

13. Adjournment 

MEETING LOCATION 

Village of Huntley Municipal Complex 

10987 Main Street 

Huntley, IL 60142 

The Village of Huntley is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with 

disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe 

and/or participate in this meeting, or who have questions regarding accessibility of the meeting or the facilities, are 

requested to contact Mr. David Johnson, Village Manager at 847-515-5200. The Village Board Room is handicap 

ible.

May 16, 2013 

Committee of the Whole Meeting 

Agenda Item: 

Special Presentations 

Department: 

Village Manager’s Office 

a) Proclamation – Safe Boating Proclamation 

b) Proclamation – Historic Preservation Month 

c) Presentation – Pride in Preservation Awards

May 16, 2013 


Agenda Item: Consideration of the April 18, 2013 Committee of the Whole, April 25, 

2013 Village Board and May 2, 2013 Committee of the Whole Meeting 

Minutes 

Department: 


Introduction 

The following meeting minutes are being presented for Village Board approval: 

• April 18, 2013 Committee of the Whole 

• April 25, 2013 Village Board 

• May 2, 2013 Committee of the Whole 

Action Requested 

A consensus of the Committee of the Whole to forward on to the Village Board for approval the 

above referenced meeting minutes.


COMMITTEE OF THE WHOLE MEETING 

April 18, 2013 

MINUTES 

CALL TO ORDER: 

A meeting of the Committee of the Whole of the Village of Huntley was called to order on Thursday, 

April 18, 2013 at 7:00 p.m. in the Municipal Complex, Village Board Room, 10987 Main St., Huntley, 

Illinois 60142. 

ATTENDANCE: 

PRESENT: 

ABSENT: 

Mayor Charles Sass; Trustees Pam Fender, Ron Hahn, Nick Hanson, Niko Kanakaris, 

Harry Leopold and John Piwko. 

None 

IN ATTENDANCE: Village Manager David Johnson, Senior Assistant to the Village Manager Lisa 

Armour, Village Clerk Rita McMahon, Director of Development Services Charles Nordman and Village 

Attorney Mike Coppedge. 

PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge of Allegiance. 

SPECIAL PRESENTATION: None 

PUBLIC COMMENTS: 

None 

ITEMS FOR DISCUSSION: 

04.18.13 COW Minutes 

a) Discussion – Consideration of the March 28, 2013 Village Board and April 4, 2013 

committee of the Whole Meeting Minutes 

Mayor Sass asked if the Committee had any comments or changes to the Minutes; there were none. 

It was the consensus of the Committee of the Whole to forward on to the Village Board for approval 

the March 28, 2013 Village Board and April 25, 2013 Committee of the Whole Meeting Minutes. 

b) Discussion – Consideration of the April 25, 2013 Bill List in the Amount of $544,146.08 

Mayor Sass reported that $284,151.02(or 52%) of the total bill list is attributable to TIF Sales Tax & 

Sales Tax Rebate to Viking - TDC Huntley, LLC. This expenditure is from the FY12 Budget. 

Mayor Sass asked if the Committee had any questions; there were none. 


the April 25, 2013 Bill List in the Amount of $544,146.08. 

c) Discussion – Authorization to enter into a multi-year Letter of Understanding with the 

Huntley Park District for the Use of Village owned property

Mayor Sass reported that the Village is in receipt of a request from the Huntley Park District to use the 

open space behind the Public Works facility along the east side of Donald Drive. The request includes 

the use the property for youth soccer and t-ball for the months of April through October. T he Park 

District has used this property previously for smaller soccer fields for the 4 – 8 year old age group. 

Staff Analysis 

The Park District is requesting permission to use the field behind the Public Works facility on Donald 

Drive for the years 2013 through 2015 under the following conditions: 

1. The Park District will use the space on Monday-Friday evenings for (4) regular soccer fields 

from 5:00 p.m. – 8:00 p.m. during the months of April and May and August through October; 

2. The Park District will use the space on Monday-Friday evenings for t-ball fields from 5:00 p.m. 

– 8:00 p.m. during the month of June and July; 

3. The Park District agrees to mow the site and mark the fields, as necessary; 

4. The Park District will place two (2) port-a-potties on the site; 

5. The Park District will place trash and recycling receptacles on the property; 

6. Temporary fencing will be installed behind the goals, as in past years, to prevent soccer balls 

from crossing Donald Drive as well as a second layer of temporary fencing to provide a walkway 

between the soccer fields and the parking along Donald Drive; 

7. The Park District will encourage parking on the east side of the fields, via signage and parental 

notification, to minimize the number of vehicles parking on Donald Drive; 

8. The Village requires the Park District to notify the participating families that there is no parking 

in the Green Tree Apartment parking areas and that anyone blocking the entrances to driveways 

on Donald Drive may be ticketed. 

9. The Park District will provide the required waivers and certificates of insurance. 

10. Either party may, with or without cause, terminate this Letter of Understanding upon not less 

than thirty (30) days written notice. 

Financial Impact 

The Village will see a positive financial impact with the reduction of costs involved in maintaining this 

area as the Park District will be responsible for its maintenance during its use. 

Mayor Sass asked if the Committee had any comments or questions. 

Trustee Piwko asked if the Letter of Understanding could include mowing all the way to the back by the 

trees. Village Manager Johnson said yes. Trustee Piwko asked if the Park District would still mow the 

property when they are not using it. Village Manager Johnson again replied yes. 

Trustee Leopold asked if the Village received any complaints about the parking by the field. Village 

Manager Johnson stated that with the parking allowed on only one side of the street, the Village hasn’t 

received any complaints in recent years. 

Mayor Sass asked if the Committee had any additional comments or questions; there were none. 


to enter into a Letter of Understanding with the Huntley Park District for the use of Village owned 

property on Donald Drive for the 2013 – 2015 Athletic Activity Season modifying condition #3 as 

presented to read the Park District agrees to mow all the way to the back of the site and mark the 

fields, as necessary. 

04.18.13 COW Minutes


d) Discussion – Conceptual Review of a Proposed Site Plan and Elevations for a Gasoline 

Station on the 1.43 acre site at 11011 Route 47 and referral into the Formal Development 

Review Process 

Mayor Sass reported that KR Convenience Stores is proposing to develop the approximately 1.43-acre 

former Marlowe Feed site as a Shell gasoline station and convenience store. Mayor Sass stressed that 

this was a very preliminary review of the proposed plan. 

Village Manager Johnson also stressed that the plan being presented is a very early concept plan. He 

reported that staff had met with the petitioner on s everal occasions and is now looking for policy 

direction from the Village Board before proceeding with the petitioner for a more in-depth plan. 

Director of Development Services Charlie Nordman gave a presentation outlining the proposed concept 

plan which showed that the proposed site plan includes a single-story, 3,520 square foot convenience 

store, eight-pump automobile fuel canopy and two-pump truck fuel station. A dumpster enclosure is 

shown near the southeast corner of the retail building. The petitioner would be required to ensure the 

design includes masonry to match the building and solid metal gates. A six (6’) foot wide sidewalk and 

eleven (11) 9’x 19’ parking stalls (including the required accessible space/loading area) are shown on 

the plan which is three (3) less parking spaces than required. 

The Tudor-style building includes a multi-peaked cross-gabled, architectural shingled roof with halftimbered 

and shingled gable end treatments. The building exterior includes contrasting and 

complementary brick styles and sizes serving to provide depth and definition to the structure. The gas 

pump canopies have not yet been designed, but would need to match the Tudor design of the principal 

building. 

The landscape plan includes plantings within the required ten (10’) foot wide landscape buffer along the 

sides, rear and frontage of the site. The proposed stormwater detention area, located at the west (rear) 

corner of the site, must meet the Kane County Stormwater Ordinance including the required native and 

emergent plantings associated with that portion of the site as part of the overall site landscaping. 

Access to the site is proposed via two (2) right-in/right-out driveways on Route 47 with potential crossaccess 

to the adjacent properties located to the north. The proposed right-in/right-out access points on 

Route 47 will require approval from the Illinois Department of Transportation. The future cross-access 

with the properties to the north would provide the gas station with a Route 47 f ull access at Borden 

Street. Staff has prepared two conceptual site plans to illustrate how future cross-access could function 

when northern properties are developed. 


The subject tract is currently zoned B-3 Shopping Center Business District. Gasoline Stations are a 

“special use” in both the B-3 district and B-2 Highway Service District, however, the minimum lot area 

is 80,000 s quare feet in the B-3 district and 5,000 square feet in the B-2 district. Therefore, Staff 

recommends re-zoning of the approximately 65,158 square foot parcel to B-2 Highway Service in 

concert with the special use permit for a Gasoline Service Station should the petition move forward in 

the development review process. 

Preliminary Traffic Analysis 

The Village’s traffic consultant provided the following preliminary analysis of the trips generated by the 

proposed convenience store/gasoline service station use:

• Estimated Daily Traffic (Weekday): 8,680 trips (4,340 vehicles entering/4,340 vehicles exiting 

the site) 

• Estimated AM Peak Hour Traffic: 265 trips (132.5 entering/132.5 exiting) 

• Estimated PM Peak Hour Traffic: 305 trips (152.5 entering/152.5 exiting) 

The traffic information is based on the Institute of Transportation Engineers (ITE) trip generation rates 

with a “t rip” denoting a vehicle entering the site with the same vehicle exiting the site representing 

another “trip”. Please note that not all of these trips would be “new” to the adjacent Route 47. As 

pointed out by the Village traffic engineering consultant, research shows that for a gasoline service 

station use as much as 85% of the trips generated were already traveling on the adjacent roadway. 

Simply stated, the vehicles utilizing the site typically are on their way to or from another location (i.e. 

work, home, school, etc.). Therefore, the impact to the Route 47/Main intersection and surrounding 

roadways/intersections may not be as significant as the traffic numbers may initially suggest. 

Should the petition continue in the development review process, the petitioner will be required to submit 

a formal traffic study. 

Required Approvals 

In addition to the zoning change, the following review and approvals would be required from the Plan 

Commission and Village Board: 

- Special Use Permits for a Gasoline Station 

- Site Plan Review, including any required relief 


The petitioner estimates the proposed project would generate yearly revenue of approximately 

$1,200,000 from the convenience store and $7,000,000 in gasoline sales. 

Following a power point presentation Director Nordman reported the petitioner and consultants were in 

attendance to answer any questions. 

Mayor Sass asked if the Committee had any questions or concerns. 

Trustee Fender asked how the size of this gas station compares to other stations already in Huntley and 

is the size conducive to trucks pulling in and servicing the station. Mr. Erik Eriksson of Eriksson 

Architecture representing the petitioner replied that the size of the overall site plan can vary with each 

station however will be able to accommodate truck traffic. Mr. Eriksson stated that the site proposed is 

fully capable for a full semi to enter the site. 

Director Nordman stated that the site does meet code provisions regarding size. He asked Mr. Eriksson 

what is the average size for a gas station site. Mr. Eriksson replied that a site can be anywhere from a 

quarter of an acre to 25 acres. The proposed station would be considered a light to medium light truck 

facility. 

Trustee Hahn also questioned if there was sufficient room for the tanker trucks to come onto the site to 

fill the tanks. Mr. Eriksson pointed out on the site plan exhibit how the fuel trucks would maneuver 

within the lot. 


Trustee Leopold commented that he does not want to see excessive outside storage around the station. 

He stated that he understands that some items need to be outside; however, would like to see them under 

a roof. Mr. Eriksson replied a small amount of items are being considered for outside storage such as 

the usual propane tanks and ice machines. 

Mr. Eriksson continued stating that the triangle to the south of the property is owned by IDOT. The 

petitioner is currently working with IDOT regarding property maintenance. 

Trustee Leopold stated he would like to make sure no contracting of fleet trucks, such as Dean’s, would 

take place due to the increase of truck volume using the site. Trustee Leopold added that he would like 

to see denser landscaping especially to buffer the railroad tracks. Mr. Eriksson replied that landscaping 

was included on the plan. Trustee Leopold stated he felt that there was not enough. Trustee Leopold 

concluded that he couldn’t envision many uses for the property and overall was in favor of the concept 

plan. 

Trustee Piwko stated that having a station on the west side of Route 47 would be a positive addition to 

the corridor. Trustee Piwko suggested designing the building more like the Marlowe Feed building that 

was previously on the site. Trustee Piwko requested the petitioner work with the property owners on 

Borden Street for a frontage road access to the site. Trustee Piwko also agreed with Trustee Leopold in 

needing additional landscaping. 

Trustee Fender stated her biggest obstacle was the right in right out access. She agreed with Trustee 

Piwko in needing a frontage road access to Borden Street to allow a left turn onto Route 47 to head 

north. Trustee Hahn stated he would like to see a dedicated true access point for trucks. Trustee Hahn 

stated he was in favor overall of a gas station, but the overall plan needs to be considered. 

Trustee Hanson asked Staff if IDOT would provide for two right in right out access points or would 

there be an issue with the southern access point being so close to the railroad tracks. Village Manager 

Johnson stated that staff has concerns with an access point so close to the railroad tracks and that only 

one access point may be allowed. T his is something that needs to be discussed with IDOT and the 

petitioner. Mr. Eriksson stated that the site already has two access points and feels it shouldn’t be an 

issue. 

Trustee Hanson stated that if a professional building were on that site, the two access points would not 

be so much of an issue. He stated that if IDOT allowed the two access points, he would be in favor of 

the gas station. Mr. Eriksson stated that if only one access point was allowed, it could jeopardize the 

project. 

Trustee Kanakaris stated he was in favor of the gas station but not the truck island. Mayor Sass inquired 

about parking. Mr. Eriksson stated that the site is large enough to accommodate additional parking and 

would be included on future drawings. Mayor Sass expressed concerns about safety with the site being 

so close to the railroad tracks and would also like to see a different layout for the canopy. There was an 

overall consensus of the Board to have the gas station look similar to the Marlowe Feed building as 

suggested by Trustee Piwko. 

Mayor Sass asked if the Committee had any additional questions or concerns; there were none. Mayor 

Sass thanked the Committee for their input and directed Staff to move forward with the petition. 


Village Manager Johnson thanked the Committee for their input and policy direction. 

It was the consensus of the Committee of the Whole to refer the project to the Plan Commission to 

begin the formal development review process. 

VILLAGE ATTORNEY’S REPORT: 

VILLAGE MANAGER’S REPORT: 

None 

None 

VILLAGE PRESIDENT’S REPORT: 

Mayor Sass reported the Village of Huntley overall did well during the recent flooding. Vine Street by 

the Grafton Township offices was closed, but all other streets withstood the excessive rain. The Mayor 

also reported that as a precaution, Public Works will be staffed throughout the night to monitor the 

pumps. 

Trustee Leopold asked if any houses were impacted by the floods. Village Manager Johnson stated 

basements only. Trustee Leopold asked if the Village had sandbags to offer residents if needed. Village 

Manager Johnson said yes. 

UNFINISHED BUSINESS: 

None 

NEW BUSINESS: 

None 

EXECUTIVE SESSION: None 

ACTION ON CLOSED SESSION ITEM: None 

ADJOURNMENT: 

There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:42 p.m. 

MOTION: Trustee Fender 

SECOND: Trustee Hanson 

The Voice Vote noted all ayes and the motion carried. 

Respectfully submitted, 

Rita McMahon 

Village Clerk 



VILLAGE BOARD MEETING 

April 25, 2013 

MINUTES 


A meeting of the Village Board of the Village of Huntley was called to order on Thursday, April 25, 2013 at 

7:00 p.m. in the Municipal Complex, Village Board Room, 10987 Main St., Huntley, Illinois 60142. 

ATTENDANCE: 

PRESENT: Mayor Charles Sass; Trustees: Pam Fender, Ron Hahn, Nick Hanson, Niko Kanakaris, Harry 

Leopold and John Piwko. 

ABSENT: 

None 

IN ATTENDANCE: Village Manager David Johnson, Senior Assistant to the Village Manager Lisa Armour, 

Management Assistant Barbara Read and Village Attorney Mike Coppedge. 

PLEDGE OF ALLEGIANCE: 

Mayor Sass led the Pledge of Allegiance. 


None 

CONSENT AGENDA: 

(All items listed under Consent Agenda have been discussed at the Committee of the Whole and may be 

approved/accepted by one motion. The Village Clerk will number all Ordinances and Resolutions in order, 

following approval) 

04.25.13 VB Minutes 

a) Approval of the March 28, 2013 Village Board Meeting Minutes 

b) Approval of the April 25, 2013 Bill List in the amount of $544,146.08 

c) Approval of a Resolution of Authorization to enter into a multi-year Letter of Understanding 

with the Huntley Park District for the use of Village owned property / Donald Drive Field 

Mayor Sass asked if the Village Board had any changes to the Consent Agenda; there were none. 

A MOTION was made to approve the Consent Agenda. 

MOTION: Trustee Leopold 

SECOND: Trustee Piwko 

AYES: Trustees Fender, Hahn, Hanson, Kanakaris, Leopold and Piwko 

NAYS: None 

ABSENT: None 

The motion carried: 6-0-0 

CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA: 

a) Approval of the April 4, 2013 Committee of the Whole Meeting Minutes

Mayor Sass reported that this was removed from the Consent Agenda because Trustees Hanson and Kanakaris 

were absent. Mayor Sass asked if the Village Board had any comments or changes to the minutes; there were 

none. 

A MOTION was made to approve the April 4, 2013 Village Board Meeting Minutes. 


SECOND: Trustee Leopold 

AYES: Trustees Fender, Hahn, Leopold and Piwko 

NAYS: None 

ABSENT: None 

ABSTAIN: Trustees Hanson and Kanakaris 

The motion carried: 4-0-0-2 



None 

None 


Mayor Sass reported that Green & Clean Day was on Saturday, April 27 th . 


None 

NEW BUSINESS: 

None 

EXECUTIVE SESSION: 

None 

ACTION ON CLOSED SESSION ITEM: None 

ADJOURNMENT: 


MOTION: Trustee Piwko 

SECOND: Trustee Fender 



Barbara Read 

Recording Secretary 

04.25.13 VB Minutes


COMMITTEE OF THE WHOLE MEETING 

May 2, 2013 

MINUTES 


A meeting of the Committee of the Whole of the Village of Huntley was called to order on Thursday, 

May 2, 2013 at 7:00 p.m. in the Municipal Complex, Village Board Room, 10987 Main St., Huntley, 

Illinois 60142. 

ATTENDANCE: 

PRESENT: 

ABSENT: 

Mayor Charles Sass; Trustees Pam Fender, Ron Hahn, Nick Hanson, Niko Kanakaris, 

Harry Leopold and John Piwko. 

None 

IN ATTENDANCE: Village Manager David Johnson, Assistant Village Manager Lisa Armour, 

Management Assistant Barbara Read and Village Attorney Mike Coppedge. 

PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge of Allegiance. 

SPECIAL PRESENTATION: 

None 


None 

ITEMS FOR DISCUSSION: 

a) Discussion – Consideration of the April 11, 2013 Village Board Meeting Minutes 

Mayor Sass asked if the Committee had any comments or changes to the Minutes; there were none. 


the April 11, 2013 Village Board Meeting Minutes. 

b) Discussion – Consideration of the May 9, 2013 Bill List in the amount of $536,212.38 

Mayor Sass reported that $360,476.00 (or 67.2%) of the total bill list was attributable to payment of the 

2013-2014 Liability Insurance Premium to MICA. 

Mayor Sass asked if the Committee had any comments or questions; there were none. 


the May 9, 2013 Bill List in the amount of $536,212.38. 



c) Discussion – Consideration of an Ordinance Granting Relief from the Requirements of 

the Regency Square Development Guidelines for Chase Bank to Install a Ground 

Monument Sign exceeding the Maximum Square Foot Area, Maximum Copy Square 

Foot Area, and Setback Requirements within the Regency Square development at 12130 

Princeton Drive 

Village Manager David Johnson reported that Chase Bank, 12130 Princeton Drive, is requesting 

approval to install a double-faced monument sign with a total height of six and one-half (6’-6”) feet 

within the 100-foot Route 47 setback area. The existing ground monument sign near the southeast corner 

of the site (i.e. outside the 100’ landscape buffer area), approved in 2005, is slated for removal if the 

proposed monument sign is approved. 

The proposed 6’-6” x 11’-0” (71.5 square feet) ground monument sign includes a 3’-1/4” x 9 ’-6” 

(28.7 square feet) red brick-framed copy area, mounted upon a contrasting brick-block base. 

The proposed sign will setback thirty (30’) feet from the Route 47 right-of-way/property line. 


The Regency Square Development Guidelines (RSDGs) require that ground monument signs do not 

exceed 6’-8” in height, 54 square feet in area, copy area no greater than 21 square feet per side and 

located at least 100 feet from the Route 47 right-of-way. 

The proposed sign requires the following relief from the Regency Square Development Guidelines: 

MAXIMUM SIGN 

AREA 

MAXIMUM SIGN 

COPY AREA 

RSDGS 

REQUIREMENTS 

EXISTING SIGN 

PROPOSED SIGN 

RELIEF 

REQUIRED 

54 sq. ft. 

6’-8” x 10’-7” - 6’-6” x 11’-0” - 

70.55 sf. 71.5 square feet 

17.5 square feet 

21 sq. ft. 

3’-4” x 7’-6” - 3’-1/4” x 9’-6” – 

25 square feet 28.7 square feet 

7.7 square feet 

HEIGHT 6’-8” 6’-6” 6’-6” None 

LOCATION 

100 ft. from 

100 ft. from ROW 

ROW 

30 ft. from ROW 70 feet 

NUMBER PER LOT 1 1 1 None 

Lots 1A and 2A, Regency Square Phase 2A, to the south, received similar relief from the maximum 

square foot area, maximum height and setback requirements for the multi-tenant ground monument 

signs installed in association with that commercial development. 

Staff recommends the following conditions be added should the Village Board approve the permit 

request for a ground monument sign and necessary relief from the Regency Square Development 

Guidelines: 

1. Removal of the original ground monument sign at the southeast corner of the site. 

2. For every one (1) square foot of sign area there shall be provided two (2) square 

feet of landscaped area immediately adjacent to the sign base. 

3. The petitioner shall obtain a sign permit from the Development Services 

Department upon receiving approval from the Village Board.


The petitioner is required to pay all applicable sign permit and appeal fees. 

Legal Analysis 

The Village Board’s authorization for this request is required in accordance with Zoning Ordinance - 

Sign Regulations §156.128 to accommodate the ground monument sign exceeding the maximum size, 

maximum copy size and setback requirements. 

Village Manager Johnson reported that representatives were in the audience to answer questions. 


It was the consensus of the Committee of the Whole to forward on to the Village Board for Approval 

an Ordinance Granting Relief from the Requirements of the Regency Square Development 

Guidelines for Chase Bank to Install a Ground Monument Sign exceeding the Maximum Square 

Foot Area, Maximum Copy Square Foot Area, and Setback Requirements within the Regency Square 

development at 12130 Princeton Drive. 


d) Discussion – Consideration of an Ordinance Granting Approval for a Temporary Sign 

Permit for an Inflatable Device at the RE/MAX Unlimited Northwest facility, 12376 

Princeton Drive 

Mayor Sass reported that the RE/MAX office, 12376 Princeton Drive, has requested a temporary sign 

permit to install a cold-air inflatable version of the RE/MAX balloon for one day for the ribboncutting/grand 

opening event on Thursday, May 16, 2013. 


A temporary inflatable advertising device is prohibited under Section 156.121 Prohibited Signs of the 

Village’s Zoning Ordinance Article XIII - Sign Regulations. The property owner has agreed to furnish a 

$1 million insurance rider to cover the inflatable device for the specified date of installation. 

Additionally, the inflatable will be placed near the northeast corner of the property’s parking area and 

tied-down in an appropriate manner. 

Staff recommends the following conditions be added should the Village Board approve the Temporary 

Sign Permit for the inflatable device: 

1. The applicant shall obtain a Temporary Sign Permit from the Development Services 

Department for installation of the inflatable device on the specified date. 

2. A $1,000,000 insurance rider shall be furnished by the property owner covering the specified 

date the inflatable device is on the subject property. 


The petitioner shall pay all applicable sign permit fees. 


Trustee Kanakaris suggested in regards to permanent signs being moved such as the one for Chase Bank 

that the Village notify the other businesses along Rt. 47 i n this area that they may request the same. 

Village Manager Johnson reported that Staff will reach out to the other businesses.

There were no other comments or questions. 


an ordinance allowing a Temporary Sign Permit for an Inflatable device within the subject property. 

e) Discussion – Consideration of a Resolution Approving the Bid Award to Behm Pavement 

for the Village of Huntley 2013 Crack Sealing Program 

Mayor Sass reported that on April 10, 2013, sealed bids were opened and read aloud for the 2013 Crack 

Sealing Program. T he bids were evaluated based on a m aterial cost price per pound with a not-toexceed 

cost of $50,000. Bidders were required to be pre-qualified by the Illinois Department of 

Transportation (IDOT) and provide a Certificate of Eligibility with their bids. The low bidder, Al and 

Al, did not provide the certificate, and per IDOT’s web site, were not pre-qualified at the time of the bid 

opening. The next lowest bidder, Behm Pavement, is pre-qualified and met all the requirements of the 

bid specifications. 

The following bids were received: 

Al and Al, East Dundee 

Behm Pavement, Crystal Lake 

Denler, Inc., Mokena 

SKC, Inc., Dundee 

$1.13/lb 

$1.169/lb 

$1.21/lb 

$1.48/lb 


The bids have been reviewed by Staff. The Engineering Department recommends that the bid for the 

2013 Crack Sealing Program be awarded to Behm Pavement from Crystal Lake. 

The streets to be crack sealed are: 

• Main Street from Donald Drive east to its terminus at Central Park Boulevard 

• Any remaining funds will be used on Huntley-Dundee Road starting at Main Street and going 

east 

As has been done in previous years, residents in the project area will be notified. 


The Fiscal Year 2013 budget amount for this program is $50,000. The amount is budgeted for in the 

Road & Bridge Fund 43-05-4-7501. 


Staff reviewed the bid results with the Village Attorney and determined that the lowest bidder did not 

meet the requirements of the bid specifications due to the lack of IDOT pre-qualification and therefore 

the contract should be awarded to the next lowest bidder. 


It was the consensus of the Committee of the Whole to forward on to the Village Board a Resolution 

Approving the Bid Award to Behm Pavement from Crystal Lake for the Village of Huntley 2013 

Crack Sealing Program with a not-to-exceed cost of $50,000 


f) Discussion – Consideration of a Resolution Approving a Bid Award to Era Valdivia 

Contractors, Inc. in the amount of $284,000 to Repaint 500 MG Water Spheroid (Water 

Tower No. 3 - Southwind)

Mayor Sass reported that on April 16, 2013, sealed bids were received and opened for the repainting of 

500 MG Water Spheroid (Water Tower No. 3 - Southwind). Bids were received, opened, and read aloud 

as follows: 

Base Bid 

- Era Valdivia Contractors Inc. $284,000 

- Jetco, Ltd $347,790 

- AM-Coat Painting Inc. $366,800 

- Maxcor Inc. $543,300 

- Tecorp, Inc. $574,000 


The bids were reviewed and evaluated by staff. Based on the evaluation, it is recommended that the 

Village Board award the bid for the repainting of 500 MG Water Spheroid (Water Tower No. 3 - 

Southwind) to the lowest responsible bidder, Era Valdivia Contractors Inc. Era Valdivia painted Water 

Tower No. 2 near Weber Stephen in 2009 and Water Tower No. 4 on West Main Street in 2011. In 

addition, staff recommends approval of the additional seam sealer for sealing and protecting interior roof 

seams and welds for an amount of $4,000, bringing the total to $288,000. The design will match that of 

the recently painted towers. 


The amount budgeted in the FY2013 annual budget Water Equipment Replacement Fund, 

21-10-4-7727, is $360,000.00. 


Trustee Leopold asked if Era Valdivia was the company that painted the water tower at the shopping 

center as he felt the lettering is too small. Village Manager Johnson reported that Jetco painted that 

water tower and the lettering was smaller as it is a smaller water tower. 

Trustee Piwko asked if Era Valdivia was the company that did not complete their last project during the 

contracted time period. V illage Manager Johnson reported that Era Valdivia did not complete the 

painting of the tower on West Main Street in accordance with the specified contractual time provided by 

Era Valdivia ended up painting the inside of the tower at no cost to the Village. 


It was the consensus of the Committee of the Whole to forward on to the Village Board for approval a 

Resolution Approving a Bid Award to Era Valdivia Contractors, Inc., in the amount of $288,000 to 

Repaint 500 MG Water Spheroid (Water Tower No. 3 - Southwind). 

g) Discussion – Consideration of a Resolution Approving a Contract with Bolano’s 

Landscaping for the Village of Huntley 2013 Lawn Mowing and Maintenance Program 

Mayor Sass reported that the Village distributed a Request for Proposals for Lawn Mowing and 

Maintenance Services and received 21 r esponses on A pril 19 th . A reas to be mowed and maintained 

include Route 47 m edians, Algonquin Road and Reed Road rights-of-way, Southwind common areas 

(SSA provides funding), and the Municipal Complex property. 



The proposals have been reviewed by Staff. The proposals ranged from $29,900 t o $141,150. T he 

attached tabulation sheet provides a summary of the bids. Bolano’s Landscaping, Barrington, submitted 

the lowest proposal of $29,900. T he contract period would begin immediately and end on A pril 30, 

2014. 


The Fiscal Year 2013 budget amount for this program is $20,000 i n line item 01-30-2-6379, and the 

Southwind SSA fund. 


Staff has reviewed the proposals with the Village Attorney and all is in order for approval. 


Trustee Leopold asked about maintenance of the IDOT medians on Route 47; Village Manager Johnson 

reported that in 2012 Village staff mowed the medians and south of Regency Parkway and will continue 

in 2013. Bolano’s Landscaping will mow the medians north of Regency Parkway. T rustee Leopold 

asked if IDOT will reimburse the Village; Village Manager Johnson replied no. 


It was the consensus of the Committee of the Whole to forward on to the Village Board for approval a 

Resolution Approving a Contract with Bolano’s Landscaping for the Village of Huntley 2013 Lawn 

Mowing and Maintenance Program in the amount of $29,900. 


h) Discussion – Transmittal of the First Quarter 2013 Financial and Investment Reports for 

the Village of Huntley 

Village Manager Johnson reported that First Quarter Financial and Investment Reports were presented 

for review and acceptance. 


At the end of the first quarter 2013 activity ended as projected. Revenues are low due to cyclical 

property tax receipts. Remittances from the counties will begin in June 2013. Expenditures are within 

budgeted thresholds. 

Notes to consider when reviewing this report: 

Revenues 

• 01-00-0-4020 Sales Tax: Sales tax collection is in arrears. The 1 st quarter 2013 receipts total 

$560,789, representing the 4 th quarter 2012, and will be adjusted during the 2013 audit process. 

• 01-00-0-4025 Income Tax: Income tax revenues during the 1 st quarter of 2013 are $480,508.49, 

and were recorded to the 4 th quarter 2012 r evenues during the 2012 audit. At the time of this 

report all 2012 i ncome tax vouchers were remitted by the State. The 1 st quarter 2013 S tate 

vouchered revenues total $584,049.68. T he Village received $195,219.76 of the vouchered 

revenue on April 08, 2013.

• 01-00-0-4021 Local Use Tax: Local Use Tax received during the first quarter of 2013 totals 

$111,405.00 and includes $31,310.35 of revenue recorded to December 2012 during the 2012 

audit process and will be adjusted during the 2013 audit process. 

• 01-00-2-4210 Building Permits: The Village continued to budget 2013 Building permit revenue 

utilizing a conservative approach. Revenues collected for the 1 st quarter of 2013 are 49.9% of the 

budgeted line item. 

Expenditures 

• 01-50-2-6499 Miscellaneous Contractual / Police: The Police Department miscellaneous 

contractual line item is over budget due to a required hand held radar certification. 

• 01-70-3-6850 Printing & Duplicating / Development Services: The Development Services 

printing line item exceeds budgeted expenses and funds were utilized for permit cards and 

inspection forms. 

At the end of the 1 st quarter of 2013, the Village's General Fund expenditures are 19.7% of the 2013 

budget. All departments are in compliance with Village Financial and Budget policies. 

The Village's Water Operating Fund 1 st quarter 2013 expenditures are 17.3% of the 2013 budget. Sewer 

Operating Fund 1 st quarter expenditures are 19.1% of the 2013 budget. 

Investment Report 

The Village’s investment report as of March 31, 2013 provides detail of the Village’s cash position by 

financial institution, maturity and allocation by fund. All funds are fully insured and/or collateralized 

and placed in interest bearing accounts as allowed by State Statutes. 

Analysis of Major Revenue Sources through March 2013 

Property Tax 

This revenue is derived from a t ax levy on real estate valuations within the corporate limits of the 

Village of Huntley. Property tax revenues will be received beginning June 2013 t hrough the end of 

November 2013. 

Property Tax Revenue History 

$4,000,000 

$3,500,000 

$3,000,000 

$2,500,000 

$2,000,000 

$1,500,000 

$1,000,000 

$500,000 

$0 

2007 

Actual 

2008 

Actual 

2009 

Actual 

2010 

Actual 

2011 

Actual 

2012 

Actual 

2013 

Budget 

2013 YTD 


Sales Tax 

Sales tax at a rate of 7% is collected on all retail sales within the Village, and the Village’s share of tax 

revenue is 1%. Collections and distributions are in arrears. Collections shown through March 31, 2013 

in the amount of $560,789 are from 2012 sales and will be adjusted during the audit process. 

Sales Tax Revenue History 

$1,800,000 

$1,600,000 

$1,400,000 

$1,200,000 

$1,000,000 

$800,000 

$600,000 

$400,000 

$200,000 

$0 

2007 

Actual 

2008 

Actual 

2009 

Actual 

2010 

Actual 

2011 

Actual 

2012 

Actual 

2013 

Budget 

2013 YTD 

State Shared Tax Revenues 

State shared revenues are comprised of Local Use Tax and Income Tax which are based on the Village’s 

State of Illinois certified population of 24,291. State Shared revenues also include Replacement Tax 

which is collected from corporations, trusts and public utilities. Collections shown as of March 31, 2013 

are at $608,019 however, these disbursements will be allocated to 2012 revenues. Income tax revenues 

recorded in 2013 of $480,508.49 and Use Tax Revenues of $31,310.35 are 4 th Quarter 2012 revenues. 

State SharedTax Revenue History 

$3,000,000 

$2,500,000 

$2,000,000 

$1,500,000 

$1,000,000 

$500,000 

$0 

2007 

Actual 

2008 

Actual 

2009 

Actual 

2010 

Actual 

2011 

Actual 

2012 

Actual 

2013 

Budget 

2013 YTD 


Simplified Telecommunications Tax 

This tax is collected for the use of all of the public right-of-ways located within the Village by providers 

of telecommunications services. The Village of Huntley rate is 6% of gross receipts on l ocal, longdistance, 

and wireless calls from each service address within the Village, and for services originating 

from or transmitted into the Village corporate limits. The total 2013 budget of $795,000 is allocated as 

follows; General Fund: $145,000, Municipal Buildings Fund: $410,000, and Tollway/Interchange Fund: 

$240,000. Collections as of March 31, 2013 are $195,859 or 24.64% of the 2013 budget. 

$800,000 

$700,000 

$600,000 

$500,000 

$400,000 

$300,000 

$200,000 

$100,000 

Telecom Tax Revenue History 

General Fund 

Municipal Buildings Fund 

Tollway/Interchange Fund 

$0 

2007 

Actual 

2008 

Actual 

2009 

Actual 

2010 

Actual 

2011 

Actual 

2012 

Actual 

2013 

Budget 

2013 

YTD 

Building Permits 

Building permits and administrative fees for the 2013 f iscal year are based on t he construction of 

residential and commercial buildings. Fees are based on the square footage of the structure. Revenues as 

of March 31, 2013 are $224,848.35 or 49.9% of a conservative budget amount of $450,000. 

Building Permit History 

$2,000,000 

$1,800,000 

$1,600,000 

$1,400,000 

$1,200,000 

$1,000,000 

$800,000 

$600,000 

$400,000 

$200,000 

$0 

2007 

Actual 

2008 

Actual 

2009 

Actual 

2010 

Actual 

2011 

Actual 

2012 

Actual 

2013 

Budget 

2013 YTD 


Water/Sewer Sales 

Budgeted revenues and expenses are dependent upon c ustomer usage, new home construction, and 

weather conditions. Water Revenues of $486,781 and Sewer Revenues of $494,785 were collected as of 

March 31, 2013. 

Analysis of Major Expenditures through March 31, 2013 

The 2013 G eneral Fund expenditure budget is $9,166,268 or $8,934,140 a fter subtracting the 

contingency of $232,128. Department expenditures through March 31, 2013 are $1,807,803 or 19.7% of 

the total budget expended to date or 20.2% after subtracting the contingency. 

Development Services 

10.03% 

Engineering 

1.76% 

General Fund Expenditures - Department Budget Allocation 

Legislative 

2.02% 

Transfers 

2.53% 

Village Manager's 

Office 

4.99% 

Finance and Human 

Resources 

5.31% 

Buildings/Grounds 

3.19% 

Streets 

18.40% 

Police 

51.78% 

Legislative 

Village Manager's Office 

Finance and Human Resources 

Buildings/Grounds 

Streets 

Police 

Engineering 

Development Services 

Transfers 


All departments are within their respective 2013 budget limits. Individual line items may be over budget 

as long as the total expenditures by category are not exceeded (i.e. Contractual Services, Commodities, 

etc). 

$5,000,000 

$4,500,000 

$4,000,000 

$3,500,000 

$3,000,000 

$2,500,000 

$2,000,000 

$1,500,000 

$1,000,000 

$500,000 

$0 

General Fund Budget by Department vs. Actual as of 3/31/2013 

2013 Budget 

Actual as of 3/31/13 


It was the consensus of the Committee of the Whole to forward on to the Village Board to Accept and 

Place on File the First Quarter 2013 Financial and Investment Reports for the Village of Huntley. 



None 

None 


Mayor Sass reported that the Green & Clean Day was a huge success and thanked everyone who helped 

and contributed: 26.5 tons electronics / 280 pounds medications / 6 tons documents for shredding / 4 

dumpsters / 50 people took the tour of the West wastewater treatment plant. Trustee Leopold noted that 

he heard many compliments but also heard that the people accepting the medications were not wearing 

gloves. 

Mayor Sass reported that the week of May 6 th is curb-side branch pick up north of Kreutzer Rd and the 

week of May 13 th is curb-side branch pick up for Sun City. 


None 

NEW BUSINESS: 

None 

EXECUTIVE SESSION: 

Mayor Sass requested a motion to go into Executive Session for h) Review of Closed Session Minutes. 


A MOTION was made at 7:15 p.m. to enter into Executive Session for the Review of Closed 

Session Minutes. 

MOTION: Trustee Leopold 

SECOND: Trustee Piwko 


A MOTION was made at 7:19 p.m. to exit Executive Session. 


SECOND: Trustee Hahn 


ACTION ON CLOSED SESSION ITEMS: 

None 

ADJOURNMENT: 


MOTION: Trustee Hanson 

SECOND: Trustee Leopold 



Barbara Read 

Recording Secretary 


May 16,2013 


Agenda Item: May 23, 2013 Bill List in the amount of $748,361.68 

Department: 

Finance Department 

Included in the agenda packet is the May 23, 2013 Bill List. The Bill List has been reviewed 

by Staff. All is in order for Village Board approval at this time. 

• Bill List - Detail Board Report $ 538,750.06 

• Bill List- Manual Checks Issued- 4/01113 $ 142,402.67 

• Bill List- Manual Checks Issued- 4/01113 #2 $ 6.00 

• Bill List - Manual Checks Issued - 4/04113 $ 1,303.71 

• Bill List- Manual Checks Issued- 4/12/13 $ 24,121.92 

• Bill List - Manual Checks Issued - 4119/13 $ 39,595.55 

• Bill List- Manual Checks Issued - 4/29/13 $ 2.181.77 

Total for approval: $ 748,361.68 

• Vendor Summary Report 

Village Board Action 

A motion of the Village Board to authorize the payment of the May 23, 2013 Bill List in the 

amount of $748,361.68. 

• $318,043.20 or (43%) of the total Bill List is attributed to March & April Impact Fees. 

• $28,916.89 of the Bill List is the annual payment for the Village's membership in the 

private Northeast Illinois Regional Crime Lab. The Village is able to process CSI needs 

much more efficiently and expeditiously through this lab as opposed to processing 

through the State. 

Reviewed b~n L . 

1 ge Manager 

Reviewed by: 

~~J~~~\&_ 

V Finance Director •

Detail Board Report 5/23/2013 

Fund Department Item Description Amount 

ACE HARDWARE 

GENERAL BLDGS & GROUNDS COMENT ROOF WET/DRY 

$25.14 

GENERAL BLDGS & GROUNDS VELCRO 

$23.96 

SEWER OPERATING SEWER FUND SPRINKLER HOSE,DAP X-HOSE 

$73.96 

SEWER OPERATING SEWER FUND SPRINKLER HOSE 

-$33.98 

SEWER OPERATING SEWER FUND GFCI SMARTLOCK,HOSE FLEXOGEN $68.96 

GENERAL BLDGS & GROUNDS PAINTBRUSH 

$7.95 

GENERAL BLDGS & GROUNDS RECEP CVR/PLIERS,FASTENERS 

$29.97 

SEWER OPERATING SEWER FUND NIPPLE BLACK 4" 

$3.99 

SEWER OPERATING SEWER FUND PAINTBRUSH SET/CAULK 

Vendor Total: 

$46.69 

$246.64 

ADVANCED PUBLIC SAFETY INC 

EQUIPMENT RPLCMNT EQUIP REPL ZEBRA BATTERY ELIMINATOR 

$487.50 

EQUIPMENT RPLCMNT EQUIP REPL SHIPPING 

Vendor Total: 

$19.65 

$507.15 

AL PIEMONTE 

WATER OPERATING WATER FUND CONNECTOR #1811 

$7.54 

Vendor Total: $7.54 

AUTOZONE 

GENERAL STRTS/UNDRGRND UTIL OIL DRY (BAGS) 

$45.00 


AVIT-ISDS INC. 

MUNICIPAL BUILDINGS MUNICIPAL BLDGS DVS304 A/V SCALER - PROJECTOR $850.00 

MUNICIPAL BUILDINGS MUNICIPAL BLDGS INSTALLATION DVS304 SCALER 

$180.00 

MUNICIPAL BUILDINGS MUNICIPAL BLDGS SHIPPING 

$18.00 

MUNICIPAL BUILDINGS MUNICIPAL BLDGS SRVC CALL/BOARD ROOM PROJECTOR 

Vendor Total: 

$180.00 

$1,228.00 

BACKGROUNDS ONLINE 

GENERAL FINANCE & H R BACKGROUNDS 

$100.00 


BAXTER & WOODMAN INC 

WATER OPERATING WATER FUND SCADA SUPPORT SVCS 

$913.75 

SEWER OPERATING SEWER FUND SCADA SUPPORT SVCS 

Vendor Total: 

$510.15 

$1,423.90 

BH TUBES 

GENERAL STRTS/UNDRGRND UTIL STAINLESS STEEL OIL PAN #1693 $650.00 

GENERAL STRTS/UNDRGRND UTIL STAINLESS STEEL BOLTS #1693 

$18.00 

GENERAL STRTS/UNDRGRND UTIL SHIPPING #1693 

Vendor Total: 

$25.00 

$693.00 

BONNELL INDUSTRIES INC 

GENERAL STRTS/UNDRGRND UTIL POWER RELAY 

$40.27 

GENERAL STRTS/UNDRGRND UTIL FREIGHT 

$11.25 

GENERAL STRTS/UNDRGRND UTIL BEARING, 2 BOLT FLANGE 

$29.43 

GENERAL STRTS/UNDRGRND UTIL WING PLOW SPOT LIGHT #1696 

$208.00 

GENERAL STRTS/UNDRGRND UTIL FREIGHT 

$12.04 

GENERAL STRTS/UNDRGRND UTIL HYDRAULIC PUMP #1662 

Vendor Total: 

$433.00 

$733.99 

BOTTS WELDING & TRK SVC INC 

GENERAL STRTS/UNDRGRND UTIL INSPECT VEH #1690 

$21.50




THE BRIAN PICCOLO CANCER 

GENERAL GENERAL FUND EMPLOYEE CHARITABLE CONTR 

$142.00 


BRISTOL HOSE & FITTING INC. 

GENERAL STRTS/UNDRGRND UTIL HARDWARE FOR PLOWS 

$387.90 


BUCK BROTHERS INC 

GENERAL STRTS/UNDRGRND UTIL MISC PARTS #1651 - 1655 

$20.33 


C & L SERVICE & SUPPLY CO INC 

GENERAL STRTS/UNDRGRND UTIL SANDBAGS (500) 

$345.00 

GENERAL STRTS/UNDRGRND UTIL PUMP & HOSE RNTL/FLOODING 

$63.75 

GENERAL STRTS/UNDRGRND UTIL PUMP & HOSE RNTL/FLOODING 

$117.30 

GENERAL STRTS/UNDRGRND UTIL PULLOVER BOOT-YLW - K EDWARDS $24.98 


CARDUNAL OFFICE SUPPLY 

GENERAL LEGISLATIVE & EXEC DESK NAME PLATES 

$43.60 

GENERAL VILLAGE MGR'S OFC DESK NAME PLATE/ARMOUR 

$23.20 


CDW GOVERNMENT INC 

EQUIPMENT RPLCMNT EQUIP REPL LENOVO THINKPAD TABLET 

$519.64 

EQUIPMENT RPLCMNT EQUIP REPL SHIPPING 

$13.15 

EQUIPMENT RPLCMNT EQUIP REPL BARRACUDA WEB FILTER 310 

$1,377.69 

WATER EQUIP RPLCMNT WATER ERF BARRACUDA WEB FILTER 310 

$1,377.69 

SEWER EQUIP RPLCMNT SEWER ERF BARRACUDA WEB FILTER 310 

$1,377.70 

EQUIPMENT RPLCMNT EQUIP REPL BARRACUDA SPAM/VIRUS FIREWALL $1,533.88 

WATER EQUIP RPLCMNT WATER ERF BARRACUDA SPAM/VIRUS FIREWALL $1,533.88 

SEWER EQUIP RPLCMNT SEWER ERF BARRACUDA SPAM/VIRUS FIREWALL $1,533.88 

EQUIPMENT RPLCMNT EQUIP REPL BARRACUDA FIREWALL X300 

$1,268.08 

WATER EQUIP RPLCMNT WATER ERF BARRACUDA FIREWALL X300 

$1,268.07 

SEWER EQUIP RPLCMNT SEWER ERF BARRACUDA FIREWALL X300 

$1,268.07 

Vendor Total: $13,071.73 

CENTEGRA OCCUPATIONAL MEDICINE 

LIABILITY INSURANCE LIABILITY INS W/C - 3/12/13 

$322.50 


$177.91 

GENERAL FINANCE & H R NEW EMPLOYEE SCREEN 

$157.00 


$314.00 


$157.00 


CHERRY HILL CONSULTING 

EQUIPMENT RPLCMNT EQUIP REPL LABOR FOR WIRELESS REPLACEMENT $247.91 

SEWER EQUIP RPLCMNT SEWER ERF LABOR FOR WIRELESS REPLACEMENT $247.92 

WATER EQUIP RPLCMNT WATER ERF LABOR FOR WIRELESS REPLACEMENT $247.92 

GENERAL FINANCE & H R COMPUTER CONSULTANT 

$148.75 

GENERAL POLICE DEPARTMENT COMPUTER CONSULTANT 

$21.25 

GENERAL LEGISLATIVE & EXEC COMPUTER CONSULTANT 

$297.50 


CHICAGO INTERNATIONAL TRUCKS



GENERAL STRTS/UNDRGRND UTIL GASKET #1692 

$10.42 


CLARKE AQUATIC SERVICES 

SPECIAL SVC AREA #5 SPECIAL SVC AREA #5 AQUATIC WEED CONTROL/SOUTHWIND 

Vendor Total: 

$4,890.00 

$4,890.00 

CONSTELLATION NEWENERGY, INC. 

GENERAL STRTS/UNDRGRND UTIL ELECTRIC 

$2,164.54 


COWLIN, CURRAN & COPPEDGE 

GENERAL LEGISLATIVE & EXEC LEGAL SERVICES 

$180.00 

GENERAL POLICE DEPARTMENT LEGAL SERVICES 

$2,815.31 

GENERAL LEGISLATIVE & EXEC LEGAL SERVICES 

$1,680.00 


STEVEN CROSBY 

GENERAL GENERAL FUND CBOND#20130171 11471 FITZGERAL $200.00 


PADDOCK PUBLICATIONS INC 

GENERAL LEGISLATIVE & EXEC FARMERS MARKET ADVERTISING 

Vendor Total: 

$875.00 

$875.00 

ELMUND & NELSON CO 

LIABILITY INSURANCE LIABILITY INS REPAIR DMG ST LIGHT-8/1/12 

$3,790.00 


ENGINEERING ENTERPRISES, INC. 

ESCROW/RECAPTURE ESCROW/RECAPTURE BILL TO: DEAN FOODS 

Vendor Total: 

$2,970.00 

$2,970.00 

EXPRESS SERVICES INC 

GENERAL FINANCE & H R #17260276 TEMP SVC/SWIATEK 

$456.00 

GENERAL FINANCE & H R #17260276 TEMP SVC/SWIATEK 

Vendor Total: 

$522.50 

$978.50 

THE GAMMON GROUP, INC. 

GENERAL DEVELOPMENT SVCS ED WEBSITE EDITS&SEO UPDTS 

Vendor Total: 

$350.00 

$350.00 

GRAFTON TOWNSHIP 

GENERAL GENERAL FUND IMPACT FEES - MARCH 2013 

$700.00 

GENERAL GENERAL FUND IMPACT FEES - APRIL 2013 

Vendor Total: 

$2,200.00 

$2,900.00 

GRAINGER 

GENERAL BLDGS & GROUNDS LIGHT BALLAST 

$85.86 


HAWKINS, INC. 

WATER OPERATING WATER FUND CHLORINE CYLINDER & CHLORINE $2,884.56 

WATER OPERATING WATER FUND CHLORINE CYLINDER & CHLORINE $176.50 

WATER OPERATING WATER FUND CHLORINE CYLINDER&CHLORINE 

Vendor Total: 

-$176.50 

$2,884.56 

HAWK'S AUTO PARTS INC 

GENERAL STRTS/UNDRGRND UTIL REFRIGERANT OIL #1613 & 1614 

$7.47 

GENERAL STRTS/UNDRGRND UTIL OIL FILTER #1641 

$4.03 

EQUIPMENT RPLCMNT EQUIP REPL BATTERIES FOR SIRENS 

$2,207.76



GENERAL FINANCE & H R EGR VALVE #1208 

$48.06 

GENERAL POLICE DEPARTMENT OIL FILTERS - SQUADS 

$16.20 

GENERAL FINANCE & H R STRUT ROD #1208 

$67.39 

WATER OPERATING WATER FUND OIL PRESSURE GAUGE SWITCH#1861 $33.18 

GENERAL POLICE DEPARTMENT OIL FILTERS - NEW PD SQUADS 

$26.76 


HD SUPPLY WATERWORKS LTD 

WATER EQUIP RPLCMNT WATER ERF 510R DUAL PORT MXU'S(100) 

$13,900.00 

WATER EQUIP RPLCMNT WATER ERF 510R DUAL PORT MXU'S(100) 

$13,900.00 

WATER OPERATING WATER FUND RETURN/CURB BOX 

-$171.00 

WATER OPERATING WATER FUND SERVICE BOX 

$153.00 


HUNTLEY FIRE PROTECTION DIST 


$10,775.00 


$16,570.00 


HUNTLEY LIBRARY DISTRICT 


$5,350.00 


$8,230.00 


HUNTLEY PARK DISTRICT 


$18,262.80 


$2,840.40 


HUNTLEY SCHOOL DISTRICT #158 


$105,754.00 


$147,361.00 


I P A C 

GENERAL POLICE DEPARTMENT ANNUAL DUES 2013 

$125.00 


J G UNIFORMS INC 

GENERAL POLICE DEPARTMENT VEST COVER - PANVINO 

$120.00 

GENERAL POLICE DEPARTMENT SHIPPING 

$11.83 


GARY & SHARON JENKINS 

GENERAL GENERAL FUND CBOND#20130190 10905 MANHATTAN $200.00 


KANE COUNTY RECORDER 

GENERAL GENERAL FUND RECORD WAIVERS/DSD 

$224.00 


JUDITH KOCH 

GENERAL GENERAL FUND CBOND#20130193 12176 LATHAM TR $200.00 


KOMLINE-SANDERSON 

SEWER OPERATING SEWER FUND SCRAPER BLADE /WEST PL BELTS $202.00 

SEWER OPERATING SEWER FUND BRUSHES /WASH BOX W. PL PRESS $544.00 

SEWER OPERATING SEWER FUND CLOTH SEAL / W PLANT PRESS 

$45.00



SEWER OPERATING SEWER FUND SCRAPER BLADE / EAST PL BELTS $266.00 

SEWER OPERATING SEWER FUND BRUSHES / WASH BOX E. PL PRESS $688.00 

SEWER OPERATING SEWER FUND CLOTH SEAL / EAST PL PRESS 

$57.00 

SEWER OPERATING SEWER FUND FREIGHT CHGS 

$56.60 


L E R M I 

GENERAL POLICE DEPARTMENT MEMBERSHIP DUES 2013 

$25.00 


LAYNE CHRISTENSEN CO 

WATER EQUIP RPLCMNT WATER ERF RMV & SVC WELL PUMP WELL#10 $66,828.50 


LDR CONSTRUCTION SVCS, INC. 

GENERAL GENERAL FUND CBOND#20120535 12786 OAK GROVE $1,373.00 


ODESSA LUPEE 

WATER OPERATING WATER FUND UB DEPOSIT RFND#0401007900-01 $100.00 


MCHENRY ANALYTICAL 

WATER OPERATING WATER FUND WATER SAMPLE SERVICE 

$120.00 

WATER OPERATING WATER FUND WATER SAMPLE SERVICE 

$30.00 

SEWER OPERATING SEWER FUND WATER SAMPLE SERVICE 

$60.00 


MCHENRY CO JUVENILE OFFC ASSOC 

GENERAL POLICE DEPARTMENT 2013 MEMBERSHIP DUES/CIRKS 

$15.00 


MCHENRY COUNTY COUNCIL OF GOVT 

GENERAL LEGISLATIVE & EXEC MCCG MBRSHP MTG 4/17/13 

$38.00 


MCHENRY COUNTY RECORDER 

GENERAL GENERAL FUND RECORD WAIVERS/DSD 

$240.00 


MENARDS - CARPENTERSVILLE 

GENERAL BLDGS & GROUNDS 36" PREHUNG DOOR 

$49.00 

GENERAL BLDGS & GROUNDS EMERGENCY EXIT LIGHT 

$33.83 

GENERAL BLDGS & GROUNDS DOOR LATCH PROTECTOR 

$7.76 

GENERAL BLDGS & GROUNDS 4" CASTERS WITH LOCKS 

$21.98 

GENERAL BLDGS & GROUNDS 4" CASTERS WITHOUTH LOCKS 

$19.94 

GENERAL BLDGS & GROUNDS SHIMS 

$1.48 

GENERAL STRTS/UNDRGRND UTIL 4' LEVEL 

$27.98 

GENERAL STRTS/UNDRGRND UTIL 6' LEVEL 

$44.78 

GENERAL STRTS/UNDRGRND UTIL 4' X 8' - 1/2" OSB 

$63.88 

GENERAL BLDGS & GROUNDS SUMP PUMP/RUBBER CHECK VLV $138.98 

GENERAL FINANCE & H R FITNESS ROOM SUPPLIES/PD BSMNT $39.99 


METRO-WESTERN COOK 

GENERAL LEGISLATIVE & EXEC METRO CREDIT-APPLICANT CHECKS $252.00 


MIDCO INC



MUNICIPAL BUILDINGS MUNICIPAL BLDGS REPAIR CARD READER/EMPLY ENTR $202.50 


MORREALE PUBLIC AFFAIRS GROUP 

GENERAL LEGISLATIVE & EXEC MAY RETAINER 

$4,000.00 


NE IL REGIONAL CRIME LAB 

GENERAL POLICE DEPARTMENT ANNUAL MEMBERSHIP 2013 

$25,916.89 

GENERAL POLICE DEPARTMENT INTERGOV BUTTERFIELD 2013 

Vendor Total: 

$3,000.00 

$28,916.89 

NEOPOST USA INC. 

GENERAL FINANCE & H R POSTAGE MCHN SPLS 

$18.44 

GENERAL VILLAGE MGR'S OFC POSTAGE MCHN SPLS 

$18.44 

GENERAL DEVELOPMENT SVCS POSTAGE MCHN SPLS 

$18.44 

GENERAL POLICE DEPARTMENT POSTAGE MCHN SPLS 

$18.44 

GENERAL STRTS/UNDRGRND UTIL POSTAGE MCHN SPLS 

$18.43 

SEWER OPERATING SEWER FUND POSTAGE MCHN SPLS 

$18.43 

GENERAL ENGINEERING POSTAGE MCHN SPLS 

$18.44 

WATER OPERATING WATER FUND POSTAGE MCHN SPLS 

Vendor Total: 

$18.43 

$147.49 

JEREMIAH NEUBAUER 

GENERAL GENERAL FUND CBOND#20130104 13361 CANARY LN $100.00 


NICOR GAS 

WATER OPERATING WATER FUND NATURAL GAS 

$443.45 


OFFICE DEPOT 

GENERAL DEVELOPMENT SVCS OFFICE SUPPLISE 

$6.61 

GENERAL DEVELOPMENT SVCS OFFICE SUPPLIES 

$80.33 


O'REILLY AUTO PARTS 

WATER OPERATING WATER FUND BATTERY TERM #1851 

$11.18 

SEWER OPERATING SEWER FUND OIL FILTER #1940 GATOR 

$4.84 

GENERAL STRTS/UNDRGRND UTIL DEGREASER&ELCT CLNR #1655 

Vendor Total: 

$13.96 

$29.98 

PALATINE OIL CO INC 

GENERAL GENERAL FUND FUEL 

$13,135.93 


POSTAL PROS, INC. 

WATER OPERATING WATER FUND PRINTING - UB 4/2013 

$399.36 

SEWER OPERATING SEWER FUND PRINTING - UB 4/2013 

$399.35 

WATER OPERATING WATER FUND POSTAGE - UB 4/2013 

$923.72 

SEWER OPERATING SEWER FUND POSTAGE - UB 4/2013 

$923.72 

GENERAL LEGISLATIVE & EXEC NEWSLETTER 

Vendor Total: 

$336.00 

$2,982.15 

PROFESSIONAL CEMETERY SVCS. 

CEMETERY CEMETERY GROUNDS MAINTENANCE 5/2013 

Vendor Total: 

$738.51 

$738.51 

PUMP TECHNOLOGY



WATER OPERATING WATER FUND WET END KIT 0156-0031-0100 

$966.00 

WATER OPERATING WATER FUND SHIPPING 

$17.47 


QUILL CORPORATION 


$139.45 

SEWER OPERATING SEWER FUND OFFICE SUPPLIES 

$53.69 

WATER OPERATING WATER FUND OFFICE SUPPLIES 

$53.69 

GENERAL FINANCE & H R OFFICE SUPPLIES 

$76.18 


MEGAN RACILA 

GENERAL POLICE DEPARTMENT EXP REIMB/TRAINING 

$82.49 


RADICOM BUSINESS COMM SYSTEMS 

GENERAL POLICE DEPARTMENT REPAIR PORTABLE RADIO 

Vendor Total: 

$139.50 

$139.50 

RED WING SHOE STORE 

GENERAL POLICE DEPARTMENT UNIFORM SHOES/MARAK 

$157.00 


ROYAL REFRIGERATION 

WATER CAPITAL DEVL WATER CAPL DEVL HI-E DRY DEHUMIDIFIRE MODL 195 $3,427.50 

WATER CAPITAL DEVL WATER CAPL DEVL HI-E DRY DEHUMIDIFIER VEHERE 

Vendor Total: 

$3,427.50 

$6,855.00 

SJ CARLSON FIRE PROTECTION INC 

GENERAL BLDGS & GROUNDS SERVICE FIRE PROTECTION SYSTEM 

Vendor Total: 

$382.00 

$382.00 

SAFETY-KLEEN SYSTEMS INC 

GENERAL STRTS/UNDRGRND UTIL DRUM,55 WASTE OIL FILTERS 

Vendor Total: 

$107.11 

$107.11 

JOHN SCHNEIDER 

GENERAL GENERAL FUND CBOND#20130144 14202 REDMOND $200.00 


COINTHA SELIGMANN 

WATER OPERATING WATER FUND UB DEPOSIT RFND 0401006140-00 $100.00 


SHAW SUBURBAN MEDIA 

ESCROW/RECAPTURE ESCROW/RECAPTURE BILL: PIONEER CTR/SWEET REPEAT 

Vendor Total: 

$89.30 

$89.30 

SIMPSON EYE ASSOCIATES 


$210.00 


S L E A 

GENERAL POLICE DEPARTMENT SIKH TEMPLE SHOOTING TRNG 

$75.00 


TRAFFIC CONTROL & PROTECTION 

GENERAL STRTS/UNDRGRND UTIL WHITE ROAD MARKING PAINT 

Vendor Total: 

$3,511.20 

$3,511.20 

TURES TRUCK & TRACTOR INC 

SEWER OPERATING SEWER FUND SVC CALL & PARTS REPAIR #1957 $345.00



GENERAL STRTS/UNDRGRND UTIL FUEL TANK REPAIR #1696 

$500.00 


TPI - TYLER PRESS INC 

GENERAL LEGISLATIVE & EXEC CODE TABS 

$259.20 


THE UPS STORE #6063 

GENERAL POLICE DEPARTMENT SHIP BADGE FOR REPAIR 

$10.64 

WATER OPERATING WATER FUND SHIP CL2'S TO S.E.S. 

Vendor Total: 

$9.00 

$19.64 

USA BLUE BOOK 

SEWER OPERATING SEWER FUND REPLACE O2 SENSOR 

$170.00 

SEWER OPERATING SEWER FUND SHIPPING 

Vendor Total: 

$5.00 

$175.00 

VERIZON WIRELESS 

GENERAL DEVELOPMENT SVCS CELL PHONE SERVICE 

$157.81 

GENERAL LEGISLATIVE & EXEC CELL PHONE SERVICE 

$59.90 

GENERAL VILLAGE MGR'S OFC CELL PHONE SERVICE 

$119.80 

GENERAL FINANCE & H R CELL PHONE SERVICE 

$120.07 

GENERAL BLDGS & GROUNDS CELL PHONE SERVICE 

$73.61 

GENERAL POLICE DEPARTMENT CELL PHONE SERVICE 

$1,019.22 

GENERAL ENGINEERING CELL PHONE SERVICE 

$59.90 

GENERAL DEVELOPMENT SVCS CELL PHONE SERVICE 

$108.30 

GENERAL STRTS/UNDRGRND UTIL CELL PHONE SERVICE 

$202.14 

WATER OPERATING WATER FUND CELL PHONE SERVICE 

$246.55 

SEWER OPERATING SEWER FUND CELL PHONE SERVICE 

Vendor Total: 

$145.76 

$2,313.06 

VILLAGE OF ALGONQUIN 

GENERAL POLICE DEPARTMENT IT SERVICES - APRIL 2013 

$2,575.00 


WHITE SILO MEDIA 

GENERAL LEGISLATIVE & EXEC FARMERS MARKET ADVERTISING $2,597.30 


Grand Total: $538,750.06

Manual Check Run 4/1/2013 


THE GUARDIAN LIFE INSURANCE CO 

BENEFITS FUND #446016 DENTAL INSUR - 4/2013 

$571.76 

GENERAL GENERAL FUND #446016 DENTAL INSUR - 4/2013 

$27.88 


MCHENRY COUNTY CLERK 

GENERAL FINANCE & H R REGISTER NOTARY COMM/GEUZENDAM $10.00 


UNITED HEALTHCARE 

BENEFITS FUND #534043/HEALTH INSUR - 4/2013 $73,723.81 

GENERAL GENERAL FUND #534043/HEALTH INSUR - 4/2013 $1,610.74 

GENERAL GENERAL FUND #534043/VISION INSUR - 4/2013 

$615.14 


VIKING - TDC HUNTLEY, LLC 

GENERAL GENERAL FUND SLS TAX REBATE - JULY 2012 

$21,400.38 

GENERAL GENERAL FUND SLS TAX REBATE - AUG 2012 

$21,099.16 

GENERAL GENERAL FUND SLS TAX REBATE - SEPT 2012 

$20,975.74 

GENERAL GENERAL FUND RECONCILIATION - JAN-MAR 2012 

$73.93 

GENERAL GENERAL FUND SLS TAX REBATE - JULY 2012 

$755.25 

GENERAL GENERAL FUND SLS TAX REBATE - AUG 2012 

$726.74 

GENERAL GENERAL FUND SLS TAX REBATE - SEPT 2012 

$812.14 





VIKING - TDC HUNTLEY, LLC 

GENERAL GENERAL FUND SLS TX RBT/FINAL REC 1-3/2012 

$6.00 


Grand Total: $6.00



COSTCO 

GENERAL FINANCE & H R SNOW EVENT SUPPLIES 

$768.47 


EXXON MOBIL 

GENERAL POLICE DEPARTMENT ILEAS CONF SQUAD#13/DEAN-FUEL $46.65 


FED EX 

GENERAL FINANCE & H R #1678-6425-2 OVERNIGHT CHGS 

$23.76 


GREATAMERICA FINANCIAL SRVCS 

MUNICIPAL BUILDINGS MUNICIPAL BLDGS #014-0747530-000 AVAYA SFTWR 

$388.83 


HUNTLEY AREA PUBLIC LIBRARY 

GENERAL POLICE DEPARTMENT INTERMEDIATE EXCEL CLASS/WILLS $8.00 

GENERAL POLICE DEPARTMENT ADVANCED EXCEL CLASS/WILLS 

$8.00 


I A C E 

GENERAL DEVELOPMENT SVCS 2013 MEMBERSHIP DUES/SMITH 

$25.00 

GENERAL DEVELOPMENT SVCS QUARTERLY MEETING/SMITH 

$35.00 





GUARDIAN 

BENEFITS FUND #446016/DENTAL CLAIMS 3/2013 $5,203.40 


HOME DEPOT CREDIT SERVICES 

GENERAL BLDGS & GROUNDS EXIT SIGN BATTERY 

$23.86 

GENERAL BLDGS & GROUNDS 60AMP BRKR/FLEET SVC 

$67.81 

GENERAL BLDGS & GROUNDS CAULK FOR MUNI CMPLX 

$6.97 


I D E S 

LIABILITY INSURANCE LIABILITY INS #0802556-3/1ST QUARTER 

$17,804.24 


U S BANK NATIONAL ASSOCIATION 

GENERAL GENERAL FUND #132391007/TIF SLS TAX OCT-DEC $830.64 


U S BANK EQUIPMENT FINANCE 

GENERAL STRTS/UNDRGRND UTIL #1056639-PW COPIER RENTAL 

$61.66 

WATER OPERATING WATER FUND #1056639-PW COPIER RENTAL 

$61.67 

SEWER OPERATING SEWER FUND #1056639-PW COPIER RENTAL 

$61.67 





CALL ONE 

GENERAL VILLAGE MGR'S OFC PHONE SERVICE 

$393.00 

GENERAL FINANCE & H R PHONE SERVICE 

$216.84 

GENERAL POLICE DEPARTMENT PHONE SERVICE 

$1,983.64 

GENERAL STRTS/UNDRGRND UTIL PHONE SERVICE 

$771.95 

GENERAL DEVELOPMENT SVCS PHONE SERVICE 

$216.83 

WATER OPERATING WATER FUND PHONE SERVICE 

$445.81 

SEWER OPERATING SEWER FUND PHONE SERVICE 

$421.29 


HARRIS N A 

GENERAL POLICE DEPARTMENT FUEL EXP/ILEASE CONFR 

$37.20 

GENERAL POLICE DEPARTMENT PERF ANNUAL MTG/CONFR 

$395.00 

GENERAL POLICE DEPARTMENT CITIZEN POLICE ACADEMY SPLS 

$14.71 

GENERAL POLICE DEPARTMENT FUEL EXP/ILEAS CONFR 

$41.00 

GENERAL DEVELOPMENT SVCS ICSC-LV REGISTRATION 

$1,060.00 

GENERAL DEVELOPMENT SVCS EXP/NY DATA CENTER CONFR 

$41.30 


$42.57 

GENERAL DEVELOPMENT SVCS RETAILER INFO SVC MBRSHP 

$690.00 

GENERAL DEVELOPMENT SVCS EXP/ICSC IDEA EXCHG CONFR 

$12.75 

GENERAL DEVELOPMENT SVCS TRANSPORTATION EXP/ICSC-LV 

$747.56 

GENERAL DEVELOPMENT SVCS EXP/IEDC BUS RETENTION&EXP SEM $292.18 

GENERAL DEVELOPMENT SVCS COMCAST MTG EXP 

$15.33 

GENERAL VILLAGE MGR'S OFC MTG EXP 

$33.34 

GENERAL VILLAGE MGR'S OFC TALAMORE MTG EXP 

$30.27 

GENERAL POLICE DEPARTMENT NABI 2013 MBRSHP/WILLARD 

$60.00 

GENERAL FINANCE & H R FRANKLINCOVEY/TRAINING 

$69.00 

GENERAL FINANCE & H R FEMA TRAINING/TRVL EXP 

$273.50 

GENERAL FINANCE & H R FUEL 

$52.00 

GENERAL FINANCE & H R VEHICLE MAINT 

$5.00 

GENERAL POLICE DEPARTMENT FEMA TRAINING EXP 

$375.60 

GENERAL STRTS/UNDRGRND UTIL FEMA TRAINING EXP 

$125.20 

GENERAL FINANCE & H R FEMA TRAINING EXP 

$125.20 

GENERAL FINANCE & H R FEMA TRAINING EXP 

$26.95 

GENERAL STRTS/UNDRGRND UTIL FEMA TRAINING EXP 

$26.95 

GENERAL POLICE DEPARTMENT FEMA TRAINING EXP 

$53.90 

GENERAL FINANCE & H R FUEL 

$58.19 

GENERAL STRTS/UNDRGRND UTIL PESTICIDE TRNG & CERT/KLASSEN $40.00 

SEWER OPERATING SEWER FUND SLEEPING COTS W/S SNOW CREW $344.76 

GENERAL LEGISLATIVE & EXEC MTG EXP 

$36.00 

GENERAL LEGISLATIVE & EXEC TRUSTEE CLOCK 

$122.00 

GENERAL LEGISLATIVE & EXEC CONSTANTCONTACT/MRKTG CONTACTS $39.20 

GENERAL BLDGS & GROUNDS RELAY/UNIT HEATER PD 

$58.06 

GENERAL STRTS/UNDRGRND UTIL OFFICE SUPPLIES 

$73.97 


OHANA FARMS, INC. 

STREET IMPROVEMENT STREET IMPROVEMENT 50% DEPOSIT - 50/50 TREE PROG $29,727.50 





MCHENRY COUNTY HEALTH DEPT 

GENERAL LEGISLATIVE & EXEC 2013 HEALTH PERMIT/FARMERS MKT $250.00 


MAILFINANCE 

GENERAL FINANCE & H R 2013 LEASE PMT/LETTER OPENER $197.61 

WATER OPERATING WATER FUND 2013 LEASE PMT/LETTER OPENER $197.60 

SEWER OPERATING SEWER FUND 2013 LEASE PMT/LETTER OPENER $197.60 


UHC SPECIALTY BENEFITS 

BENEFITS FUND #302946-LIFE / AD&D INS 5/2013 $1,338.96 



DATE: 05/08/2013 VILLAGE OF HUNTLEY PAGE: 1 

TIME: 09:56:30 

VENDOR SUMMARY REPORT 

ID: AP442000.WOW 

INVOICES DUE ON/BEFORE 05/23/2013 

PAID THIS 

VENDOR # NAME FISCAL YEAR AMOUNT DUE 

-------------------------------------------------------------------------------- 

01-1131 ACE HARDWARE 2,026.62 246.64 

01-1849 ADVANCED PUBLIC SAFETY INC 1,156.50 507.15 

01-4800 AL PIEMONTE 21.30 7.54 

01-8812 AUTOZONE 4.99 45.00 

01-8900 AVIT-ISDS INC. 0.00 1,228.00 

02-0098 BACKGROUNDS ONLINE 103.50 100.00 

02-0596 BAXTER & WOODMAN INC 25,694.06 1,423.90 

02-2400 BH TUBES 0.00 693.00 

02-6387 BONNELL INDUSTRIES INC 16,137.37 733.99 

02-6510 BOTTS WELDING & TRK SVC INC 322.00 21.50 

02-7570 BRISTOL HOSE & FITTING INC. 364.80 387.90 

02-8709 BUCK BROTHERS INC 46.98 20.33 

03-0004 C & L SERVICE & SUPPLY CO INC 1,714.65 551.03 

03-0030 CDW GOVERNMENT INC 5,783.26 13,071.73 

03-0512 CARDUNAL OFFICE SUPPLY 0.00 66.80 

03-2120 CENTEGRA OCCUPATIONAL MEDICINE 692.00 1,128.41 

03-3292 CHERRY HILL CONSULTING 1,466.25 1,211.25 

03-3301 CHICAGO INTERNATIONAL TRUCKS 828.12 10.42 

03-4880 CLARKE AQUATIC SERVICES 0.00 4,890.00 

03-6353 S L E A 0.00 75.00 

03-6407 CONSTELLATION NEWENERGY, INC. 31,272.77 2,164.54 

03-6515 COWLIN, CURRAN & COPPEDGE 19,074.95 4,675.31 

04-0030 PADDOCK PUBLICATIONS INC 0.00 875.00 

05-5225 ELMUND & NELSON CO 32,263.90 3,790.00 

05-5828 ENGINEERING ENTERPRISES, INC. 1,372.00 2,970.00 

05-9627 EXPRESS SERVICES INC 4,436.50 978.50 

07-0425 THE GAMMON GROUP, INC. 1,263.75 350.00 

07-7425 GRAFTON TOWNSHIP 2,800.00 2,900.00 

07-7426 GRAINGER 745.81 85.86 

08-0080 HD SUPPLY WATERWORKS LTD 55,457.06 27,782.00 

08-0567 HAWK'S AUTO PARTS INC 5,892.67 2,410.85 

08-0575 HAWKINS, INC. 3,113.06 2,884.56 

08-6378 HUNTLEY FIRE PROTECTION DIST 23,680.00 27,345.00 

08-6381 HUNTLEY LIBRARY DISTRICT 11,770.00 13,580.00 

08-6386 HUNTLEY PARK DISTRICT 8,521.20 21,103.20 

08-6392 HUNTLEY SCHOOL DISTRICT #158 213,022.00 253,115.00 

09-5192 I P A C 0.00 125.00 

10-0030 J G UNIFORMS INC 353.26 131.83 

11-0369 KANE COUNTY RECORDER 0.00 224.00 

11-6530 KOMLINE-SANDERSON 0.00 1,858.60 

12-0554 L E R M I 0.00 25.00 

12-0580 LAYNE CHRISTENSEN CO 24,526.00 66,828.50 

13-1152 MCHENRY ANALYTICAL 5,465.00 210.00 

13-1175 MCHENRY CO JUVENILE OFFC ASSOC 0.00 15.00

DATE: 05/08/2013 VILLAGE OF HUNTLEY PAGE: 2 

TIME: 09:56:30 

VENDOR SUMMARY REPORT 

ID: AP442000.WOW 

INVOICES DUE ON/BEFORE 05/23/2013 

PAID THIS 

VENDOR # NAME FISCAL YEAR AMOUNT DUE 

-------------------------------------------------------------------------------- 

13-1177 MCHENRY COUNTY COUNCIL OF GOVT 444.00 38.00 

13-1187 MCHENRY COUNTY RECORDER 342.50 240.00 

13-2120 MENARDS - CARPENTERSVILLE 4,278.51 449.60 

13-2190 METRO-WESTERN COOK 0.00 252.00 

13-3647 MIDCO INC 377.50 202.50 

13-6458 MORREALE PUBLIC AFFAIRS GROUP 24,000.00 4,000.00 

14-2105 NEOPOST USA INC. 210.38 147.49 

14-2403 OFFICE DEPOT 2,505.06 86.94 

14-6376 NE IL REGIONAL CRIME LAB 0.00 28,916.89 

14-6390 NICOR GAS 10,562.51 443.45 

14-6403 SHAW SUBURBAN MEDIA 1,590.60 89.30 

15-7525 O'REILLY AUTO PARTS 385.54 29.98 

16-0380 PALATINE OIL CO INC 102,658.05 13,135.93 

16-6463 POSTAL PROS, INC. 14,484.69 2,982.15 

16-7866 PROFESSIONAL CEMETERY SVCS. 2,868.00 738.51 

16-7960 PUMP TECHNOLOGY 0.00 983.47 

17-8773 QUILL CORPORATION 2,628.55 323.01 

18-0140 MEGAN RACILA 0.00 82.49 

18-0264 RADICOM BUSINESS COMM SYSTEMS 3,153.12 139.50 

18-1975 RED WING SHOE STORE 723.00 157.00 

18-6555 ROYAL REFRIGERATION 0.00 6,855.00 

19-0313 SAFETY-KLEEN SYSTEMS INC 0.00 107.11 

19-3695 SIMPSON EYE ASSOCIATES 0.00 210.00 

19-3720 SJ CARLSON FIRE PROTECTION INC 0.00 382.00 

20-7430 TRAFFIC CONTROL & PROTECTION 3,301.50 3,511.20 

20-8890 TURES TRUCK & TRACTOR INC 1,880.70 845.00 

20-9676 TPI - TYLER PRESS INC 981.15 259.20 

21-0129 THE UPS STORE #6063 36.21 19.64 

21-0150 USA BLUE BOOK 5,096.40 175.00 

22-0506 VERIZON WIRELESS 9,102.70 2,313.06 

22-3805 VILLAGE OF ALGONQUIN 9,402.34 2,575.00 

23-3698 WHITE SILO MEDIA 0.00 2,597.30 

50-0011 COINTHA SELIGMANN 0.00 100.00 

70-0852 JOHN SCHNEIDER 0.00 200.00 

70-1446 THE BRIAN PICCOLO CANCER 0.00 142.00 

70-1837 STEVEN CROSBY 0.00 200.00 

70-1838 GARY & SHARON JENKINS 0.00 200.00 

70-1839 LDR CONSTRUCTION SVCS, INC. 0.00 1,373.00 

70-1840 JEREMIAH NEUBAUER 0.00 100.00 

70-1841 JUDITH KOCH 0.00 200.00 

70-1842 ODESSA LUPEE 0.00 100.00 

TOTAL ALL VENDORS: 538,750.06

May 16, 2013 


Agenda Item: 

Department: 

Discussion – Advisory Board Appointments 

i) Consideration of Historic Preservation Commission 

Appointment – Diana Carpenter 

ii) Consideration of Plan Commission Appointment – Ron Hahn 

iii) Consideration of Zoning Board of Appeals Appointment – 

Terra Jensen 

iv) Consideration of Zoning Board of Appeals Appointment – 

Grant Freeding 

Village President’s Office 

Mayor Sass proposes the following appointments to the Advisory Boards: 

• Historic Preservation Commission – Diana Carpenter 

• Plan Commission – Ron Hahn 

• Zoning Board of Appeals – Terra Jensen and Grant Freeding 

Each candidate has expressed an interest in serving the Village. Additional information 

regarding the appointments is below. 

• Ms. Carpenter was previously a Village Board liaison with the Historic Preservation 

Commission while residing in Oak Park and has expressed her interest in serving on the 

Historic Preservation Commission. 

• Mr. Hahn served 28 years previously on the Plan Commission and 18 months on the 

Village Board. 

• Ms. Jensen is currently a deputy assessor for Elgin Township and is interested in serving 

the Community. 

• Mr. Grant Freeding previously served on the Hoffman Estates Planning Commission and 

has expressed his interest in serving the residents of Huntley. 

All candidates will be in attendance at the May 16 th Committee of the Whole meeting. 


A consensus of the Committee of the Whole to forward on to the Village Board approval of the 

Advisory Board Appointments as presented.

May 16, 2013 


Agenda Item: 

Department: 

Discussion – Consideration of Liquor Code Amendments and Issuance of a 

Liquor License: 

i. Consideration of the acceptance of the surrender of a Class “A” 

Liquor License – Bricks & Ivy, LLC/Parkside Pub; 11721 Main 

Street 

ii. Consideration of an Ordinance Amending the Village of Huntley 

Liquor Control Ordinance Section 110.24 – Limitation on Licenses, 

repealing one Class “A” liquor license 

iii. Consideration of an Ordinance Amending the Huntley Code of 

Ordinances – Business Regulations 110.24 − Limitation on Licenses − 

Adding one Class “A” License – Liquor Control Ordinance 

iv. Consideration of an Ordinance Approving the Issuance of a Class 

“A” Liquor License to Bricks & Ivy LLC / Parkside Pub; 11721 Main 

Street 


Introduction 

Staff received notification that Bricks & Ivy, LLC / Parkside Pub (Parkside) will no longer be 

operating at 11721 Main Street with the same ownership. Parkside was approved for a Class “A” 

liquor license. 


The Liquor Commission is requested to accept the surrender from Bricks and Ivy LLC/Parkside Pub 

and amend the Village of Huntley Liquor Code of Ordinances to first reduce the number of available 

Class “A” liquor licenses appropriately. Currently there are nine (9) Class “A” liquor license holders. 

1. Bricks and Ivy LLC / Parkside Pub 

2. Jameson’s / Del Webb 

3. Luigi’s Pizzeria 

4. Offie’s Tap 

5. Rookies 

6. Sammy’s Restaurant & Lounge 

7. Soula’s Village Inn 

8. Sponsors Bar & Grill 

9. Tee 2 Green Indoor Golf, LLC 

The amendment is being requested to reduce the number of Class “A” licenses from nine (9) to eight 

(8). The Village should not have any vacant liquor licenses available. As qualified applicants request 

a liquor license, licenses then can be added as needed. 

The Class “A” license shall permit the retail, sale on the premises specified, of alcoholic liquor, for 

consumption on the premises, as well as other retail sale of alcoholic liquor in the original package. 

Next, consideration is being requested to amend the Liquor Control Ordinance to make available nine (9) 

Class “A” liquor licenses instead of eight (8) in order to provide for the application from Mr. Jeff Lovell,

owner of Bricks & Ivy LLC / Parkside Pub; 11721 Main Street. The application has been reviewed by 

Staff and all is in order for consideration. 

To complete the change in ownership of the Parkside Pub, the Village is in receipt of an application for a 

Class “A” liquor license from Mr. Jeff Lovell, for Bricks & Ivy LLC / Parkside Pub (Parkside); 11721 

Main Street. Mr. Lovell is now the sole owner of Parkside and has submitted an application for a new 

license in compliance of the Village of Huntley Code of Ordinances Section 110.33 T ransfer of 

Ownership. 

All documents required have been submitted with the exception of the State Liquor License. This is not 

uncommon to be waiting on the State’s approval while asking for approval from the local Liquor 

Commission. The Liquor Commission can approve the Class “A” liquor license with the condition of 

approval being that Parkside must provide a certified copy (proof) that they obtained a State Liquor 

License before the Village’s liquor license becomes effective. 


A six month fee of $475 has been received and deposited to 01-00-1-4120 / Liquor License revenue line 

item. 


Section 110.24 of the Village Code of Ordinances limits the number of available licenses in each class. 

There is no available Class “A” license; therefore, if the Liquor Commission elects to issue a license. 


A consensus of the Committee of the Whole to forward on to the Liquor Commission for approval the 

Consideration of Liquor Code Amendments and Issuance of a Liquor License: 

i. Consideration of the acceptance of the surrender of a Class “A” Liquor License – Bricks & Ivy, 

LLC/Parkside Pub; 11721 Main Street 

ii. Consideration of an Ordinance Amending the Village of Huntley Liquor Control Ordinance 

Section 110.24 – Limitation on Licenses, repealing one Class “A” liquor license 

iii. Consideration of an Ordinance Amending the Huntley Code of Ordinances – Business 

Regulations 110.24 − Limitation on Licenses − Adding one Class “A” License – Liquor Control 

Ordinance 

iv. Consideration of an Ordinance Approving the Issuance of a Class “A” Liquor License to Bricks & 

Ivy LLC / Parkside Pub; 11721 Main Street 

Exhibits 

• Draft Ordinances

AN AMENDMENT TO THE VILLAGE OF HUNTLEY LIQUOR 

CONTROL ORDINANCE SECTION 110.24 − LIMITATION ON LICENSES 

REPEALING ONE CLASS “A” LICENSE 

Ordinance (O)2013-05.** 

DRAFT 

WHEREAS, the Village of Huntley regulates the sale of alcoholic beverages in the Village 

through its Liquor Control Ordinance; and 

WHEREAS, said Liquor Control Ordinance provides for the issuance of certain classes of 

liquor licenses and establishes the number of licenses available in each class; and 

WHEREAS, Bricks & Ivy LLC / Parkside Pub will no l onger be operating at 11721 Main 

Street with the ownership as indicated on the annual renewal in December 2012 and has surrendered 

their Class “A” liquor license; and 

WHEREAS, the available Class “A” liquor licenses will be reduced from nine (9) to eight (8). 

NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF 

TRUSTEES OF THE VILLAGE OF HUNTLEY as follows: 

SECTION I: Section 110.24(A) of the Village of Huntley Liquor Control Ordinance is 

amended to reduce the number of Class “A” liquor licenses from nine (9) to eight (8). 

SECTION II: A ll other provisions of the Village of Huntley Liquor Control Ordinance not 

otherwise in conflict herewith shall remain in full force and effect. 

SECTION III: This Ordinance shall be in full force and effect from and after its passage and 

approval as provided by law. 

SECTION IV: All ordinances and parts of ordinances in conflict herewith are hereby repealed. 

Aye Nay Absent Abstain 

Commissioner Goldman _____ _____ _____ _____ 

Commissioner Hanson _____ _____ _____ _____ 

Commissioner Kanakaris _____ _____ _____ _____ 

Commissioner Leopold _____ _____ _____ _____ 

Commissioner Piwko _____ _____ _____ _____ 

Commissioner Westberg _____ _____ _____ _____ 

PASSED and APPROVED this 23 rd day of May, 2013 

APPROVED: 

ATTEST: 

_______________________________________ 


____________________________________ 

Village President

AN ORDINANCE AMENDMENT TO HUNTLEY CODE OF ORDINANCES 

BUSINESS REGULATIONS 110.24 − LIMITATION ON LICENSES 

AMENDING THE NUMBER OF AVAILABLE CLASS “A” LIQUOR LICENSES - 

LIQUOR CONTROL ORDINANCE 




WHEREAS, said Liquor Control Ordinance provides for the issuance of certain classes of 

liquor licenses and establishes the number of licenses available in each class; and 

WHEREAS, the Village is in receipt of a Class “A” liquor license application from Mr. Jeff 

Lovell, owner of Bricks & Ivy LLC / Parkside Pub; 111721 Main Street; and 

WHEREAS, Bricks & Ivy LLC / Parkside Pub has met all Village and State Liquor 

Commission requirements. 

NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND B OARD OF 


SECTION I: Section 110.24(A) of the Village of Huntley Liquor Control Ordinance is 

amended to increase the number of Class “A” Liquor Licenses from eight (8) to nine (9). 

SECTION II: All other provisions of the Village of Huntley Liquor Control Ordinance not 




SECTION IV: All ordinances and parts of ordinances in conflict herewith are hereby 

repealed. 









APPROVED: 

DRAFT 

ATTEST: 

_______________________________________ 


____________________________________ 


AN ORDINANCE APPROVING THE ISSUANCE OF 

A CLASS “A” LIQUOR LICENSE 

Bricks & Ivy LLC / Parkside Pub 

DRAFT 




WHEREAS, said Liquor Control Ordinance provides for the issuance of certain classes of liquor 

licenses; and 

WHEREAS, the Village is in receipt of a Class “A” liquor license request from Mr. Jeff Lovell, 

owner of Bricks & Ivy LLC / Parkside Pub; 11721 Main Street; and 

WHEREAS, all required documentation has been submitted and is in compliance with the local 

Village and State Liquor Commission requirements. 

NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND B OARD OF 


SECTION I: The issuance of a Class “A” liquor license to Bricks & Ivy LLC / Parkside Pub; 

11721 Main Street is approved subject to the following condition: 

1. Petitioner must show proof of the State of Illinois Liquor License before the Village of Huntley 

Class “A” Liquor License becomes effective. 

SECTION II: A ll other provisions of t he Village of Huntley Liquor Control Ordinance not 













APPROVED: 

ATTEST: 

_______________________________________ 


____________________________________ 


May 16, 2013 


Agenda Item: 

Petitioner: 

Department: 

Consideration of an Ordinance Approving a Special Use Permit for a 

Secondhand Store at the Huntley Outlet Center, 11800 Factory Shops 

Boulevard – Unit 300 / Sweet Repeats 

Pioneer Center for Human Services (dba Sweet Repeats Thrift 

Shoppe) and Huntley Factory Shops Limited Partnership 

Development Services, Planning and Zoning Division 

Introduction 

The petitioner is requesting approval of a Special Use Permit to allow a secondhand store for the 

Pioneer Center for Human Services. Pioneer Center’s thrift store, known as Sweet Repeats, was 

previously located at 10514 Route 47 north of Algonquin Road which received approval for a 

Special Use Permit for that location in April 2010. The plan is for the thrift store to relocate to 

the Huntley Outlet Center – Unit 300 l ease space which is zoned “C-2” Regional Retail – 

Planned Development District and requires approval of a Special Use Permit for a Secondhand 

Store. 

The Pioneer Center for Human Services is a n ot-for-profit agency that provides services for 

persons with developmental disabilities, mental illness, traumatic brain injury and early 

intervention therapies for children. T he Center also serves victims of sexual assault through 

VOICE, and homeless men, women and children through PADS. The Huntley store remains as 

Pioneer Center’s only thrift store location with proceeds from the store serving to supplement the 

agency’s funding. The store will sell merchandise that has been donated to the Pioneer Center 

and will likely include clothing, furniture, art, jewelry, books, CDs and DVDs, housewares, and 

small appliances. Retail sales tax is collected on items sold. 


The proposed Sweet Repeats thrift store will operate with the same hours as the Outlet Center, 

Monday through Saturday, 10 am to 8 pm and Sunday, 10 am to 6 pm. The proposed lease space 

is 11,002 s quare feet, including an 8,871 s quare foot retail floor area with the main retail 

entrance at the northeast corner of the space. The remaining floor space includes an area for 

offices, merchandise sorting area, storage, and bathrooms. 

Pioneer Center offers free pick-up of large donated items. The truck used for transporting 

donated items will deliver items to the store only through the west side service entrance (rear of 

the building) and the truck will be stored at their main location in McHenry, Illinois. 

Additionally, donated items brought to the store will also only be accepted at the west side 

service entrance (rear of the building) and not allowed through the main retail entrance. Exterior 

signage will be installed to direct customers dropping off donations to the rear of the building. 

Such signage will require the approval of the Huntley Outlet Center and the Development 

Services Department. 

Parking for the proposed facility requires approximately 36 stalls, including two (2) accessible 

spaces, which are adequately accommodated in the existing Outlet Center parking lot. 

1

May 16, 2013 


The Pioneer Center is not proposing any changes to the site or the exterior of the building other 

than wall signage which must conform to the Outlet Center sign requirements. 

Plan Commission Recommendation 

The Plan Commission is scheduled to review the petition and hold a public hearing at their May 

13, 2013 meeting. Should the Plan Commission recommend approval of the Special Use Permit, 

staff is recommending the following conditions of approval: 

1. The petitioner shall obtain a ce rtificate of occupancy from the Development Services 

Department prior to occupying the tenant space. 

2. No signage is approved as part of the Special Use Permit. 


The petitioner is required to pay any applicable occupancy and sign permit fees. 


None. 


A consensus of the Committee of the Whole to forward on to the Village Board for Approval an 

Ordinance Granting Approval of a Special Use Permit for a Secondhand Store at 11800 Factory 

Shops Boulevard. – Unit 300 / Sweet Repeats. 

Exhibits 

• Location Map 

• Business Plan letter 

• Floor Plan and Site Plan Maps 

• Draft Ordinance 

2

Village of Huntley GIS 

Huntley Outlet Center - Unit #300 

0 

DISCLAIMER: The Village of Huntley Does not guarantee the accuracy of 

the material contained here in and is not responsible for any misuse or 

misrepresentation of this information or its derivatives. 

SCALE: 1" = 

569 ' 

6,830.42 


10987 Main Street 


(847)669-9600 

Print Date: 5/8/2013

To: Village ofHuntley 

From: Pioneer Center for Human Services/DBA Sweet Repeat Thrift Shoppe, 

Craig M. Adams, Business Development Manager 

Re: Special Use Permit for the relocation of Sweet Repeats Thrift Shoppe to the Huntley 

Outlet Center from 10514 Rt. 4 7. 

Date: April 12, 2013 

The purpose of this Special Use Permit request is solely for the purpose of relocating 

Pioneer Center's Sweet Repeats Thrift Shoppe which currently operates in the Village of 

Huntley. The reason for our purposed move is strictly due to market leasing conditions. 

The Huntley Factory Shops Partnership has offered Pioneer a leasing rate that is in line 

with current fair market values for leases in this economic climate. We are proposing to 

move into Unit 300 in the Huntley Outlet Mall which is approximately 11,002 square feet 

of space. 

While understanding that we are only requesting permission to relocate our current 

operations to a new location in the Village of Huntley let me give you a little history and 

background regarding Pioneer Center for Human Services and our thrift store DBA: 

Sweet Repeats Thrift Shoppe. 

Pioneer Center for Human Services is an Illinois not for profit agency whose mission is 

to "Empower Individuals to Achieve Their Full Potential." 

~ .. -·" 

Sandy and her mother Verona 

In 1958, a mother wanted more for her 7-year-old daughter with a developmental 

disability. She dared to dream of the oppmtunity for education and an enriching life for 

her child. Alongside her, a small group of parents bonded together to create the first day 

school program in McHenry County for children with developmental disabilities. That act 

of detennination led to the creation of the organization that would become Pioneer Center 

for Human Services.

Over the years, Pioneer Center underwent a metamorphosis. It became one of the 

first non-profit agencies in the United States to initiate a merger with another non-profit 

agency in order to preserve services for the good of the community. In2006, it merged 

with McHemy County PADS (Public Action to Deliver Shelter) as well as taking over 

the operations for the counties only rape crisis center-VOICE Sexual Assault Services. 

In 2010, it merged with the McHemy County Youth Service Bmeau and Children's 

Center for Autism. These additions grew staffing to over 300 individuals and provided 

services to more than 3,000 community members in 2011. In addition to providing direct 

services and care, Pioneer Center provides community educational outreach to over 

10,000 individuals and children in McHemy County. 

Over the last several years Pioneer Center for Human Services has experienced 

reduced funding mainly from the State of Illinois as a result of the Great Recession and 

the inability of the State of Illinois to control their own finances and operate with a 

balance budget. Payments for contracted services provided to the State of Illinois have 

lagged three to six months after the payment due date. At times the State of Illinois has 

owed Pioneer Center for Human Services over 3.5 million dollars in accounts payable 

being more than 90 days overdue. It not uncommon for the State of Illinois to be six 

months in arrears in payments owed to their vendors. 

As a result of the above reduced funding and late payments Pioneer Center for 

Human Services has been forced to seek out other non traditional revenue somces to 

maintain the operation of the organization and to suppmt the agencies mission. 

In June 2010 in an effmt to seek out new revenue somces, Pioneer Center for 

Hun1an Services opened om first Thrift Store called Sweet Repeats at 10514 Rt. 4 7 in 

Huntley. Pioneer Center previously applied to the Village of Huntley for a Special Use 

Permit to open this new retail resale thrift store business and was so approved. 

Om Sweet Repeats Thrift Shoppe has been in operation now for almost three 

continuous years in the Village of Huntley. Those of you who have visited our cuiTent 

location would notice that om Thrift Shoppe is not a traditional thrift store. We pride 

omselves as running a high end resale store. Upon entering om store the first thing most 

people notice is how attractive om store displays are organized. We often hear from 

customers; "This store doesn't have the appearance of a thrift shop, it looks more like a 

high end department store!" We like to believe that we are the Macy's oftlu·ift stores. 

In order to accomplish this high end atmosphere much work goes on behind the 

scenes. First, we are one of the only tlu·ift stores in the Huntley area to offer free pickup 

of large items that are being donated to om store. We operate a pickup phone line 24/7 

tlmt donors can call to schedule a pickup of their large items such as couches, tables, 

cmio cabinets etc. Sweet Repeats owns our own truck which is staffed by Sweet Repeat 

employees who upon receiving a request for pickup schedule an appropriate time with the 

donor to pickup the items from their homes. The actual pickup usually occms within a 

week of the telephone request. Many of om donated items come from the Del Webb 

2

Community, where donors in some cases due to their age are not able to move these large 

items themselves. Our staff will then move all items being donated out of the house in a 

professional mmmer. In some cases we are delivering items purchased at our store m1d 

then also removing new donated items by the smne customer. All donors receive a tax 

deductible receipt for their donation that can be used for a charitable donation on their 

taxes. 

Once picked up by our truck newly donated merchandise is delivered to our store. 

Individual donors may also drop off small items m1d clothing at our store on their own. 

Donations that can be dropped off will only be accepted at our side store room door. No 

items will be allowed to be donated through the front retail store customer entrm1ce. Once 

the donations m·e received at the store all items m·e screen three times to detem1ine if the 

items meet our high standards m1d qualify to make it to our sales floor. We have over 35 

trained volunteers from the local area that screen all theses items, most of our volunteers 

come from residents in Del Webb. Everything is first checked for the smell of smoke or 

any foul odors. We do not allow clothing with rips, stains or missing buttons to be sold 

in our store. Fumiture is exmnined for stains, pet hair and broken pieces. Appliances m1d 

electronics are tested to make sure they are in working condition. We also accept a1i, 

jewelry, books, CDs, DVD's, silk and dried flowers along with housewares. Everything 

is inspected to malce sure that all of the items m·e in very good condition. If the items do 

not pass our high quality standards for sale in our store they are donated to another 

chm·ity that would benefit from these items. Close to 60% of items donated to us will be 

re-donated to another charity. 

Our Sweet Repeats Thrift Store will maintain the san1e hours of operation as all 

other stores at the Huntley Mall Outlet Shops as required by our lease agreement with 

Huntley Factory Shops Limited Pminership. Our thrift store pickup truck will not be 

stored at this location but will instead be stored at our main location in the Tonyan 

Industrial Park in McHenry, Illinois. Our truck will be dropping off items at our store as 

needed but once drop offs are completed the truck will exit the store location at the mall. 

In our current location m1d operation of our Sweet Repeats Thrift Store we have 

tmned over in excess of $55,000.00 to the State of Illinois in sales tax revenue that we 

have collected for all items sold in our first three years of operation. As you are aware a 

pmiion of this sales tax revenue goes back to the Village of Huntley to help your 

operations provide the necessmy govenm1ental services to Huntley Village residents. 

We believe that our store provides many benefits to the Village of Huntley. First 

we are a green business recycling tons of fumiture and clothing each year and helping to 

recycle these items back into the community. Tllis recycling significantly reduces the 

mnount of materials that go into local landfills. We trust that we help to avoid dumping of 

items into roadside ditches and vacant lots in Huntley because we give residents a free 

and tax deductible way to get rid of their unwanted items. All they have to do is make a 

phone call to us and we do the rest. This saves the Village the labor m1d costs from 

having to pickup and remove dumped items in Village boundaries. Huntley residents 

have expressed to us how they love our service and are very pleased with our 

3

professional drivers and movers whom come into their homes to pickup or deliver items. 

While we are aware that alternate thrift stores also operate within the Village of Huntley 

they do not offer a free door to door pickup service as our store does. 

In summary, Pioneer Center for Human Services, DBA: Sweet Repeats Thrift 

Shoppe believes that for the past three years of our business operating in the Village of 

Huntley we have run a very high end thrift store and have proven that we are a quality 

business that is an asset to the community. We humbly request that the Village of 

Huntley approve our request for a Special Use Pennit to relocate our thrift store operation 

from 10514 Route 47 to the Huntley Outlet Mall, Unit 300 located at 11800 Factory 

Shops Boulevard, in the Village of Huntley. We would like to move to our new 

proposed location and be open for business in this location before the end of June 2013. 

The Huntley Outlet Mall operators have agreed to grant us a one (1) year lease with an 

option for an additional two (2) year renewal to be exercised before the end of the first 

years lease period. 

If you should have any other questions or concerns regarding this request please 

do not hesitate to contact me. 

Sincerely, 

Craig M. Adams 

Pioneer Center for Human Service 

Business Development Manager 

4001 Dayton Street 

McHenry, Illinois, 60050 

Direct Line: (815)-759-7148 

Cell Phone: (815)-823-3604 

E-mail: cadams@pioneercenter .org 

4

Former Levis/Dockers Outlet Store# 300 

Proposed Location For Sweet Repeats Thrift Shoppe 

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PARKING

AN ORDINANCE APPROVING 

A SPECIAL USE PERMIT 

FOR A SECONDHAND STORE 

DRAFT 

11800 Factory Shops Boulevard. – Unit #300 

Pioneer Center for Human Services 

(dba Sweet Repeats Thrift Shoppe), Lessee, 

Huntley Factory Shops Limited Partnership, Lessor 

Ordinance (O) 2013-05.** 

WHEREAS, Pioneer Center for Human Services, lessee, and Huntley Factory Shops Limited 

Partnership, Lessor has requested approval for a Special Use Permit for a Secondhand Store, 

Sweet Repeats Thrift Shoppe, at the Huntley Outlet Center, 11800 Factory Shops Boulevard., Unit #300; 

and 

WHEREAS, in accordance with the Village of Huntley Zoning Ordinance, a Special Use Permit 

is required for a Secondhand Store in the “C-2-PDD” Regional Retail – Planned Development District; 

and 

WHEREAS, the proposed secondhand store, Sweet Repeats, will occupy the approximately 

11,002 square foot lease space; and 

WHEREAS, the Plan Commission conducted a public hearing on May 13, 2013, for the purpose 

of hearing and considering testimony regarding the requested Special Use Permit; and 

WHEREAS, on May 13, 2013, the Plan Commission, having fully heard and considered the 

testimony of all those present at the public hearing who wished to testify, recommended approval of the 

Special Use Permit, subject to the following conditions: 

1. The petitioner shall obtain a ce rtificate of occupancy from the Development Services 

Department prior to occupying the tenant space. 

2. No signage is approved as part of the Special Use Permit; and 

WHEREAS, the President and Board of Trustees of the Village of Huntley have considered the 

request and found the proposed ground sign will not detrimentally affect the character of the area. 

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF 


SECTION I: 

referenced above. 

The Special Use Permit for a S econdhand Store is approved subject to the conditions 

SECTION II: T his Ordinance shall be in full force and effect from and after its passage and 

approval as provided by law.

SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby repealed. 


Trustee Goldman _____ _____ _____ _____ 

Trustee Hanson _____ _____ _____ _____ 

Trustee Kanakaris _____ _____ _____ _____ 

Trustee Leopold _____ _____ _____ _____ 

Trustee Piwko _____ _____ _____ _____ 

Trustee Westberg _____ _____ _____ _____ 


APPROVED: 

ATTEST: 

__________________________________ 

Village President 

____________________________ 

Village Clerk

May 16, 2013 


Agenda Item: 

Department: 

Consideration of an Ordinance Approving a Second Amendment to 

the Fryer Company Annexation Agreement (Huntley Tech Center), 

Ordinance No. 97-02-27-03 


Introduction 

The Huntley Tech Center, a multi-tenant building located at 11189 Dundee Road, was annexed 

to the Village in 1997 and re-zoned to the “M” Manufacturing District with specific uses set 

forth in the annexation agreement. The first amendment to the annexation agreement was 

approved in April, 2006, and further clarified the various uses allowed. Tee 2 Green Indoor Golf 

received approval of a special use permit in 2011 and was issued a Class A liquor license in late 

2012. Tee 2 Green is now requesting to add an outdoor seating area (deck) of approximately 

1,200 square feet adjacent to the entrance to their unit on the east side of the building. 


The “M” Manufacturing District does not accommodate the outside seating area (deck). R e- 

zoning of the entire property is not a f easible alternative. H owever, because the annexation 

agreement has not yet expired, the opportunity exists to specifically address the Tee 2 Green 

request by amending the agreement as follows: 

"The Village shall cause to be issued a Class A liquor license solely for the benefit of Tee 2 

Green Indoor Golf, LLC ("Tee 2 Green"), located at 11173 D undee Road, located within the 

Huntley Tech Center. Tee 2 Green shall be allowed an outdoor seating area adjacent to the unit 

to allow for the consumption of food and alcohol purchased from Tee 2 Green during established 

hours of operation for Tee 2 Green. Said outdoor seating area shall be constructed in accordance 

with all prevailing building code provisions of the Village and shall thereafter be operated in 

accordance with all prevailing codes and ordinances of the Village including, but not limited to, 

those that pertain to noise. At such time as Tee 2 Green ceases operation, the liquor license shall 

be surrendered to the Village. T he owner of the property shall remove the outdoor seating 

permitted hereunder within thirty days of the expiration of the liquor license or within thirty day 

of termination of the Tee 2 G reen operation, whichever is the first to occur. T he maximum 

number of liquor licenses available to the Huntley Tech Center shall be one and shall not be 

transferrable from Tee 2 Green to any successor or assign or to any other unit." 

In addition, it should be noted that the temporary changeable copy sign is expected to be 

removed from the portion of the property located outside the Village limits within the next 

month. It is proposed to be replaced with permanent signage. Also, the property owner has 

agreed to discuss the possible annexation of the remainder of the property into the corporate 

limits of the Village. 


Not applicable.

May 16, 2013 



A public hearing is required to amend the annexation agreement. Notice was published on May 

8 th in the Northwest Herald for the public hearing to be held on May 23 rd . The Village Attorney 

has prepared the proposed amendment and all is in order for Village Board consideration. 


A consensus of the Committee of the Whole to forward to the Village Board for approval an 

Ordinance Approving a Second Amendment to the Fryer Company Annexation Agreement 

(Huntley Tech Center), Ordinance No. 97-02-27-03 

Exhibits 

• Property In Question Aerial 

• Pictures of Property and Proposed Area for Outdoor Seating Area 

• Proposed Layout for Outdoor Seating Area 

• Draft Ordinance with Draft Amendment to Annexation Agreement

Outdoor Seating Area 

Tee 2 Green

GOLF SIMVLA TOR BAY 

DRAFT 

AN ORDINANCE APPROVING 

A SECOND AMENDMENT TO THE FRYER COMPANY ANNEXATION AGREEMENT 

(HUNTLEY TECH CENTER), ORDINANCE NO. 97-02-27-03 

ORDINANCE (O)2013-05.xx 

WHEREAS, the Village of Huntley approved Ordinance No. 97-02-27-03 approving an 

Annexation Agreement with the Fryer Company for the Huntley Tech Center on February 27, 1997, as 

recorded with the McHenry County Recorder of Deeds as Document No. 97R021271; and 

WHEREAS, the first amendment to the Annexation Agreement was approved on April 13, 2006, to 

clarify the various uses allowed at the Huntley Tech Center; and 

WHEREAS, Tee 2 Green Indoor Golf, LLC (“Tee 2 Green”), a tenant in the unit located at 11173 

Dundee Road, has requested to add an outdoor seating area to allow for the consumption of food and 

alcohol purchased from Tee 2 Green during established hours of operation for Tee 2 Green; and 

WHEREAS, the Fryer Company, as the owner of the property has requested a second amendment 

to the Annexation Agreement to accommodate the request from Tee 2 Green; and 

WHEREAS, the Village of Huntley and the Fryer Company by mutual consent agree to the 

proposed second amendment to the Annexation Agreement. 

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES 

OF THE VILLAGE OF HUNTLEY as follows: 

SECTION I: The Village of Huntley adopts and approves the execution of the Amendment to the 

Annexation Agreement as attached hereto. 

SECTION II: All other provisions of Ordinance No. 97-02-27-03 not otherwise in conflict 

herewith shall remain in full force and effect. 



SECTION IV: All Ordinances and parts of ordinances in conflict herewith are hereby repealed. 

Aye Nay A bsent Abstain 

Trustee Goldman _____ _____ _ ____ _____ 


Trustee Kanakaris _____ _____ _ ____ _____ 

Trustee Leopold _____ _____ _ ____ _____ 

Trustee Piwko _____ _____ _ ____ _____ 

Trustee Westberg _____ _____ _ ____ _____ 

PASSED and APPROVED this 23 rd day of May, 2013. 

APPROVED: 

ATTEST: 

__________________________________ 


____________________________ 


DRAFT 

SECOND AMENDMENT TO ANNEXATION AGREEMENT 

Re: Fryer Company Annexation Agreement 

THIS SECOND AMENDMENT TO ANNEXATION AGREEMENT (“Amendment”) is 

entered into as of this 23rd day of May, 2013, by and between the Village of Huntley, an Illinois Municipal 

Corporation (hereinafter “Village”) and Fryer Company, an Illinois corporation, its successors and assign 

(hereinafter “Owner”). 

Recitals 

A. Whereas on February 27, 1997, pursuant to Ordinance No. 97-02-27-03, certain property of Owner 

was annexed into the Village; and 

B. Whereas, as part of the annexation process, the property was re-zoned to “M” Manufacturing 

District with specific uses set forth in an Annexation Agreement dated February 27, 1997 and 

thereafter recorded with the McHenry County Recorder of Deeds on May 8, 1997 as document no. 

97R021271; and 

C. Whereas, pursuant to paragraph 2 of the above referenced Annexation Agreement, the allowed uses 

were identified as including, but not limited to: medical offices, recreation facilities, manufacturing 

and general offices, as further defined in the Huntley Zoning Ordinance; and 

D. Whereas, the First Amendment to Annexation Agreement was approved by Ordinance No. 

(O)2006-04.42 on April 13, 2006 to clarify the specific uses allowed on the property under the 

Annexation Agreement; and 

E. Whereas, the Village and Owner desire to amend the Annexation Agreement with a Second 

Amendment as set forth herein. 

NOW THEREFORE, in consideration of the foregoing preambles and mutual covenants and 

agreements contained herein, the parties, their successors and assigns, hereby agree as follows: 

1. Section 2 “M” District Uses, Huntley Fire Protection District and Applicable Codes is hereby 

amended to allow the following: 

The Village shall cause to be issued a Class A liquor license solely for the benefit of Tee 2 Green 

Indoor Golf, LLC ("Tee 2 Green"), located at 11173 Dundee Road, located within the Huntley 

Tech Center. Tee 2 Green shall be allowed an outdoor seating area adjacent to the unit to allow for 

the consumption of food and alcohol purchased from Tee 2 Green during established hours of 

operation for Tee 2 Green. Said outdoor seating area shall be constructed in accordance with all 

prevailing building code provisions of the Village and shall thereafter be operated in accordance 

with all prevailing codes and ordinances of the Village including, but not limited to, those that 

pertain to noise. At such time as Tee 2 Green ceases operation, the liquor license shall be 

surrendered to the Village. The Owner of the property shall remove the outdoor seating permitted 

hereunder within thirty days of the expiration of the liquor license or within thirty day of 

termination of the Tee 2 Green operation, whichever is the first to occur. The maximum number 

of liquor licenses available to the Huntley Tech Center shall be one and shall not be transferrable 

from Tee 2 Green to any successor or assign or to any other unit.

DRAFT 

2. All other terms and provisions of the February 27, 1997 Annexation Agreement shall continue 

in full force and effect. To that end, the terms and provisions of said Annexation Agreement are 

incorporated herein by reference. To the extent however that there is any inconsistency between this 

Second Amendment to Annexation Agreement and the Annexation Agreement, the terms and provisions of 

this Second Amendment shall control and prevail. 

3. This Second Amendment to Annexation Agreement shall be recorded in the Office of the 

Recorder of Deeds, McHenry County, Illinois but the failure to do so or the failure to do so 

contemporaneously with the approval of this Second Amendment to Annexation Agreement shall not 

nullify or otherwise invalidate the terms and provisions hereof, it being the express intent of the parties to be 

bound by this Second Amendment to Annexation Agreement. 

VILLAGE OF HUNTLEY, ILLINOIS 

a Municipal Corporation 

ATTEST: 

BY:_____________________________ 

___________________________ 


FRYER COMPANY, an Illinois corporation 

OWNER 

BY:_____________________________ 

ATTEST: 

___________________________

May 16, 2013 


Agenda Item: 

Department: 

Consideration of a Landscaping Plan for the Village of Huntley 

Cemetery / Columbarium Area 


Introduction 

In October 2012 a 120 niche columbarium was constructed in the Huntley Cemetery with the first 

niche being sold in December 2012. Funds are included in the FY13 Budget for an overall 

beautification program for the cemetery. The project included replacement of the trees removed 

due to the Emerald Ash Borer infestation and landscaping around the newly constructed 

columbarium. 


Staff requested that William Ruth Landscaping (WRL) prepare a landscaping plan for the 

columbarium area on the west side of the Huntley Cemetery. WRL submitted an overall plan for 

the entire site as well as a Phase I plan that would primarily enhance the existing columbarium site. 

Phase I of the plan includes a brick paver path to and around the existing columbarium; removal of 

an existing stump and several trees; the addition of three ornamental trees, various arborvitae and 

yews, and day lilies in a perennial flower bed area. The proposed budget to complete Phase I is 

$10,213.00. The Cemetery Board has reviewed the plan and recommends approval. 

Boy Scout Brandon Watson of Troop 167 would like to assist with the Phase I landscaping project 

in an attempt to earn his Eagle Scout Badge. He will be assisting WRL in the overall leadership of 

the project as well as coordinating some of the labor to be provided by him and fellow scouts to 

complete the Phase I plan. 


Funds are included in the FY13 Budget in the Cemetery Fund in the amount of $50,000 for 

cemetery beautification. 


None required. 


A consensus of the Committee of the Whole to forward on to the Village Board approval of a 

landscaping plan for the Village of Huntley Cemetery / Columbarium area as presented. 

Exhibit 

• Columbarium Site Pictures 

• Proposed Landscaping Plan

Proposed Columbarium Landscape Plan 

Existing 

Columbarium 

Remove 

2 Trees 

3 Ornamental Trees 

PHASE I 

Brick Pavers 

2 Benches

Driveway 

Existing 

Columbarium

May 16, 2013 


Agenda Item: Consideration of a Resolution Awarding a Job Order Contract to F. H. Paschen, S. N. 

Nielsen & Associates, LLC in the amount of $100,589.48 to Install Two Aerobic 

Digester Blowers at the East Wastewater Treatment Plant 

Department: 

Public Works 

Introduction 

Staff recommended replacing four (4) blowers at our East Wastewater Treatment Plant as part of the FY13 

budget and replacing them with two (2) new energy efficient blowers. The Village Board approved the purchase 

of the new blowers on February 28 th in the amount of $81,200. Staff has ordered the new blowers, which are to 

be delivered in July. Staff has explored additional purchasing options and has identified a process called Job 

Order Contracting (JOC) as another avenue for completing various construction projects. The City of 

Naperville has awarded a Cooperative Job Order Contract for use by other jurisdictions in the State of Illinois 

pursuant to 30 ILCS 525 (Procurement #11-082). Naperville worked with a company called the Gordian Group 

to develop a catalog of unit pricing for numerous categories of construction that contractors were then invited to 

bid on competitively by applying a multiplier to the unit price to determine the lowest bidder. This competitive 

bid process meets all State of Illinois bid requirements, including prevailing wage. General Contractor, F.H. 

Paschen, S.N. Nielsen was awarded the contract. A brief summary published by the City of Naperville is 

attached to provide additional information regarding the program. 


Utilizing JOC for this project eliminates the need for developing construction plans and preparing and 

distributing a bid package. Staff contacted the Gordian Group, which coordinates the Job Order Contracting 

Program, to request a proposal to install the blowers. Staff met with the contractor to develop the scope of work 

for the project, which includes mechanical and electrical work. Staff has reviewed the proposal, which is within 

budget limits and expectations. 


The FY13 Budget includes $200,000 for replacing blowers at the East WWTP. Staff purchased the two new 

blowers at a cost of $81,200. Mechanical and electrical work will cost an additional $100,589.48, for a total 

project cost of $181,789.48. This leaves a remainder of $18,210.52 as a contingency to cover unexpected and 

miscellaneous items. The funding for this project is coming out of Sewer Capital, 30-90-4-6955. 


The Village Attorney has reviewed the City of Naperville Cooperative Job Order Contract information and has 

determined that all is in order for Village Board consideration. 


A consensus of the Committee of the Whole to forward on t o the Village Board for Approval a Resolution 

Awarding a Job Order Contract to F. H. Paschen, S. N. Nielsen & Associates LLC in the amount of $100,589.48 

to Install Two Aerobic Digester Blowers at the East Wastewater Treatment Plant 

Exhibits 

• EZ-IQC The Gordian Group – Job Order Contract Proposal from F. H. Paschen, S. N. Nielsen & 

Associates LLC 

• City of Naperville Job Order Contract Program Summary 

• Draft Resolution

Job Order Contract 

Proposal Review Summary -Category 

Date: 

Contract Number: 

Job Order Number: 

Job Order Title: 

Contractor: 

Proposal Value: 

Proposal Name: 

Proposal Submitted: 

April 25, 2013 

11-082 

015225.00 

Village of Huntley- aerobic digester blowers 

F. H. Paschen, S. N. Nielsen & Associates LLC 

$100,589.48 

Village of Huntley- Aerobic Digester Blowers 

04/24/2013 

Electric: 

Mechanical: 

Proposal Total 

$68,134.70 

$32,454.78 

$100,589.48 

This proposal total represents the correct total for the proposaL Any discrepancy bet\veen line totals, 

sub-totals and the proposal total is due to rounding of the line totals and sub-totals. 

The Percent of NPP on this Proposal: 30.06% 

Proposal Review SummaJY- Category 

Page 1 of 1 

4/25/2013

Job Order Contract 

Proposal Review Detail- Category 

Date: 

Contract Number: 

Job Order Number: 

Job Order Title: 

April25, 2013 

11-082 

015225.00 

Village of Huntley - aerobic digestor blowers 

Contractor: 

F. H. Paschen, S. N. Nielsen & Associates LLC 

Proposal Value: $100,589.48 

Proposal Name: Village of Huntley- Aerobic Digester Blowers 

Proposal Submitted: 04/24/2013 

Adjustment Factor(s) Used: 1.0000-No Adjustment, 1.0100-Phase 1 Normal Working Hours, 1.0500-Phase 1 Non Pre-Priced 

Rec# CSI Number Mod. UOM 

Electric 

Description 

Line Total 

01 22 16 00 0002 EA Reimbursable Fees Note: Reimbursable Fees will be paid to the contractor for 

the actual cost of all permits, without mark-up, for which a receipt or bill is 

received. The Adjustment Factor applied to Reimbursable Fees will be 1.0000. 

The labor cost involved in obtaining all permits Is in the Adjustment Factor. 

The base cost of the Reimbursable Fee is $1.00. The quantity used will adjust 

the base cost to the actual Reimbursable Fee (e.g. quantity of 125 = $125.00 

Reimbursable Fee). If there are multiple Reimbursable Fees, each one shall 

be fisted separately with a comment in the ~note~ block to identify the 

Reimbursable Fees {e.g. sidewalk closure, road cut, various permits, extended 

warrantee, expedited shipping costs, etc.). A copy of each receipt shall be 

included with the Proposal. 

Quantity 

Unit Price 

Factor 

Installation 

0.00 X 

1.00 X 

1.0000 

Contractors Note: Reimbursable fee for any bonds, permits fees, or engineered drawings that may be required by Huntley. 

Total 

$0.00 

$0.00 

2 

01 51 13 00 0005 EA Temporary 200 A, 240 V, NEMA 3R Service Switch Or Building Feeder Switch 

With Fuses 

Quantity 

Unit Price 

Factor 

Installation 

1.00 X 1,387.67 X 1.0100 

Demolition 

1.00 X 

391.53 X 1.0100 

Total 

$1,401.55 

$395.45 

$1,796.99 

Contractors Note: Set up temporary power supply to blowers so underground wires can be removed and replaced. 

3 

05 05 23 00 0177 EA 3W Diameter x 5~ Long Concrete Strike Anchor 

$99.38 

Quantity 

Unit Price 

Installation 8.00 X 12.30 X 

Contractors Note: Concrete anchors for mounting unistrut rack to concrete wall. 

Factor 

1.0100 

Total 

$99.38 

4 

23 09 23 00 0037 EA 

Install And Wire Connection To VFD 

'$701.83 

Quantity 

Installation 

2.00 X 

Contractors Note: Connect power cable to VDF's. 

Unit Price 

347.44 

X 

Factor 

1.0100 

Total 

$701.83 

5 

26 05 13 00 0004 MLF #6 AWG Cable, XLP, 5 KV, Placed In Conduit, Shielded, Single Conductor 

$1,334.32 

lnstallalion 

Demolition 

Quantity 

0.40 

0.40 

X 

X 

Unit Price 

2,751.88 

550.88 

X 

X 

Factor 

1.0100 

1.0100 

To_tal 

$1,111.~6 

$222.56 

Contractors Note: 

6 

26 05 13 

00 0007 MLF #1/0 AWG Cable, XLP, 5 KV, Placed In Conduit, Shielded, Single Conductor 

$7,689.09 

Quantity Unit Price Factor 

Installation 

1.22 X 5,402.82 X 1.0100 

Demolition 1.22 X 837.31 X 1.0100 

Total 

$6,657.35 

$1,031.73 

Contractors Note: Demo existing power cable. 

Proposal Review Detail -Category 

Page 1 ofS 

4/25/2013

Proposal Review Detail • Category Continues .. 

Job Order Number: 015225.00 

Job Order Title: Village of Huntley- aerobic digestor blowers 

Rec# CSI Number Mod. UOM Description 

Line Total 

Electric 

7 

26 05 13 00 0184 EA #6 To 4/0 AWG Cable Termination Without Stress Cone, Medium Voltage To 5 

KV 

Installation 

Quantity 

28.00 X 

Unit Price 

184.38 X 

Factor 

1.0100 

Contractors Note: Perform power cable terminations and tie ins at blowers and new main breaker buckets. 

Total 

$5,214.27 

$5,214.27 

8 

26 05 19 00 0354 EA 75 HP AC Motor Three Phase, 460 V Motor/Equipment, Connection, 

Termination And Rotation Testing 

Installation 

Quantity 

2.00 X 

Unit Price 

383.37 X 

Factor 

1.0100 

Contractors Note: Start up and comissioning of each VFD. 

Total 

$774.41 

$774.41 

9 

26 05 19 00 0375 MLF #12 AWG Cable- XLP {XHHW}, 600 V, Single Stranded, Placed In Conduit 

$1,156.54 

Installation 

Demolition 

Quantity 

1.22 

1.22 

X 

X 

Unit Price 

743.31 

195.29 

X 

X 

Factor 

1.0100 

1.0100 

Total 

$915.91 

$240.64 

Contractors Note: Low voltage wiring between blowers and VFD's 

10 

26 05 19 00 0376 MLF #10 AWG Cable- XLP (XHHW), 600 V, Single Stranded, Placed In Conduit 

$1,403.50 

lnsta11ation 

Demolition 

Quantity 

1.22 

1.22 

X 

X 

Unit Price 

915.84 

223.18 

X 

X 

Factor 

1.0100 

1.0100 

Total 

$1,128.50 

$275.00 

ContraCtors Note: Control wiring bet>Neen blowers and YFD's 

11 

26 05 29 00 0006 LF 

1-5/a~ Wide x 13/16rt High, 12 Gauge, Steel Unlstrut Channel 

$383.60 

Quantity 

Unit Price 

Factor 

Installation 

30.00 X 

12.66 X 

1.0100 

Contractors Note: Unistrut rack for mounting VFD's on interior wall, and for mounting conduit. 

Total 

$383.60 

12 

26 05 29 00 0026 EA 3-Hole, Z-Bracket, Unistrut Channel Fitting 

$59.47 

Quantity 

Unit Price 

Installation 8.00 x 7.36 

X 

Factor 

1.0100 

Total 

$59.47 

Contractors Note: Mounting hardware for unistrut racks. 

13 

26 05 29 00 0034 EA 2-112'' Diameter, Rigid Steel Conduit Clamp For Unistrut Channel 

$65.21 

Installation 

Quantity 

12.00 X 

Contractors Note: Conduit clamps for mounting 

Unit Price 

5.38 

X 

Factor 

1.0100 

Total 

$65.21 

14 

26 05 29 00 0045 EA 

1/2-13 Lock Nut With Spring For Unislrut Channel 

$68.24 

Quantity 

Unit Price 

Installation 

12.00 X 

5.63 

Contractors Note: Fastener for unistrut channel supports and racks 

X 

Factor 

1.0100 

Total 

$68.24 

15 

26 05 33 00 0468 LF 1-1/4~ RGS Conduit With Coupling, Mounted Exposed On Flat Wall 

$336.94 

Installation 

Quantity 

40.00 X 

Contractors Note: Conduit installed inside electric building. 

Unit Price 

8.34 X 

Factor 

1.0100 

Total 

$336.94 

16 

26 05 33 00 0471 LF 2-1/2" RGS Conduit With Coupling, Mounted Exposed On Flat Wall 

$724.78 

Installation 

Quantity 

40.00 X 

Unit Price 

17.94 X 

Contractors Note: 2-112" conduit installed inside electric building. 

Factor 

1.0100 

Total 

$724.78 

Proposal Review Detail - Category 

Page2 ofS 

4/25/2013



Job Order Title: Village of Huntley- aerobic digester blowers 


Line Total 

Electric 

17 

26 OS 33 00 0481 EA 1-1/4" RGS 90 Degree Elbow 

Quantity 

Installation 

4.00 X 

Contractors Note: Conduit elbows. 

Unit Price 

37.66 

X 

Factor 

1.0100 

Total 

$152.15 

$152.15 

18 

26 05 33 00 0484 EA 2-1/2" RGS 90 Degree Elbow 

Quantity 

Installation 

4.00 X 

Contractors Note: Concuit elbows. 

Unit Price 

73.95 

X 

Factor 

1.0100 

Total 

$298.76 

$298.76 

19 

26 05 33 00 0533 EA 1-1/4" RGS Box Connector, Insulated With Set Screw 

Quantity 

Unit Price 

Installation 4 . 00 x 21.36 x 

Factor 

1.0100 

Total 

$86.29 

$86.29 

Contractors Note: Conduit box connectors 

20 

26 05 33 00 0536 EA 2-1/2" RGS Box Connector, Insulated IMth Set Screw 

Quantity 

Unit Price 

Installation 6.00 X 80.98 X 

Factor 

1.0100 

Total 

$490.74 

$490.74 

Contractors Note: Conduit box connectors 

21 

26 05 33 00 2499 EA 

12nx12Hx12~ Cast Iron Pull Box With Cover 

Installation 

Quantity 

1.00 X 

Unit Price 

321.14 X 

Contractors Note: Pull box installed on ceiling of electric building for new conduit. 

Factor 

1.0100 

Total 

$324.35 

$324.35 

22 26 24 19 00 0027 EA 480V Full Vo!t, 1 Speed, Reversing, 100 HP Combination With Molded Case 

Circuit 


Installation 

2.00 X 4,589.79 X 1.0100 

Demolition 2.00 X 90.67 X 1.0100 

Total 

$9,271.38 

Contractors Note: Remove two existing buckets, and install two new buckets for VFD's in existing gear with main breaker for 

each. 

$183.15 

$9,454.53 

23 

26 28 16 00 0183 EA 200 A Fused Disconnect Switch, NEMA 3R, Heavy Duty, With Fuses, 600 V, 3 

Phase 

Installation 

Quantity 

2.00 X 

Unit Price 

1,607.88 X 

Factor 

1.0100 

Contractors Note: Exterior weatherproof disconnects for new blowers. 

Total 

$3,247.92 

$3,247.92 

24 

40 92 49 00 0001 EA 75 HP Variable Frequency Drive, 460 V 3 PH, including ventilated NEMA 12 

Enclosure 

NPPTask 

Quantity 

Unit Price 

Factor 

Installation 

2.00 X 14,397.50 X 

1.0500 

Total 

$30,234.75 

Contractors Note: Supply two 75 HP VFD's with ventilated NEMA 12 enclosures. Quoted from same supplier that is supplying 

blowers to Huntley. These VFD's are specific to the blower units ordered by Huntley. Material cost only. 

$30,234.75 

25 

40 92 49 00 0029 

EA 

75 HP, 480Volt Variable Frequency Drive Wall mounted. 

$2,036.64 

Exetudes 

Materlaf 

Quantity 

Unit Price 

lnsta1tation 2 .00 x 1,008.24 x 

Factor 

1.0100 

Total 

$2,036.64 

Contractors Note: Labor cost to Install two VFD's In mechanical building. 

Subtotal for Electric: $68,134.70 

Mechanical 

Proposal Review Detail ~ Category 

Page 3of6 

4/25/2013

Proposal Review Detail ~ Category Continues .. 


Job Order Title: Village of Huntley • aerobic digestor blowers 


Line Total 

Mechanical 

26 

27 

28 

01 22 23 00 0475 DAY 50 To 55 Ton Lift Hydraulic Crane With Full· Time Operator 

Quantity 

Unit Price 

Installation 2.00 x 1,885.08 x 

Factor 

1.0100 

Total 

$3,807.86 

Contractors Note: Crane on site for two days. First mobilization to remove two existing blowers and set one new blower. Once 

first new blower Is operational, remaining blowers will be removed and 2nd new blower will be installed. 

01 22 23 00 0734 DAY 

lnstal!ation 

3 Ton, 4 x 2 Flat Bed Truck With Full-Time Truck Driver 

Quantity 

2.00 X 

Unit Price 

924.81 X 

Factor 

1.0100 

Total 

$1,868.12 

Contractors Note: Flat bed truck on site during both crane mobilizations. Removed blowers will be lifted and set directly on truck 

for removal from site. Includes hauling and disposal of old units. 

01 45 23 00 0160 GAL Hydrostatic Pressure Testing Of Air Receiving Tanks, 21 To 120 Gallon 


Installation 240 . 00 x 4.56 x 1.0100 = 

Contractors Note: Use for pressure testing of new and existing pipe after installation per owner request. 120 x 2 = 240 

Total 

$1,105.34 

$3,807.86 

$1,868.12 

$1,105.34 

29 

01 71 13 00 0003 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor 

Trailer With Up To 53' Bed Note: For equipment such as bulldozers, motor 

scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy 

duty construction loaders, tractors, pavers, rollers, bridge finishers, straight 

mast construction forklifts, telescoping boom rough terrrain construction 

forklifts, telescoping and articulating boom manlifts with > 40' boom lengths, 

etc. 

Installation 

Quantity 

1.00 X 

Unit Price 

402.63 X 

Factor 

1.0100 

Contractors Note: Mobilization of excavator. 

Total 

$406.66 

$406.66 

30 

01 71 13 00 0007 EA 

40 To 50 Ton Lift Move On/Off Cost, Truck Mounted Crane 

$1,031.45 

Quantity 

Installation 

2.00 X 

Contractors Note: Mob!lize crane to jobsite two limes. 

Unit Price 

510.62 X 

Factor 

1.0100 

Total 

$1,031.45 

31 

22 11 16 00 0360 EA 

Cut And Prepare 8" (21 em) Pipe 

$74.72 

Quantity 

Unit Price 

Factor 

Installation 

2.00 X 

36.99 X 

1.0100 

Contractors Note: Cut and prep existing below- ground pipe for Installation of new Tee connection. 

Total 

$74.72 

32 

22 15 19 19 0013 

Excludes 

Material 

EA 75 HP, 320 SCFM Rotary Screw Air Compressor With Enclosure, 125 PSIG 

Max Discharge Pressure, Lubricated 

Quantity 

Unit Price 

Factor 

Installation 

2.00 X 4,169.18 X 

1.0100 

Contractors Note: Install two new 75 HP blowers supplied by Village of Huntley. Does not include material. DOES NOT 

INCLUDE DEMO OF OLD BLOWER UNITS. DEMO AND REMOVAL OF BLOWERS BY OWNER. 

Total 

$8,421.74 

$8,421.74 

33 

31 23 36 00 0007 CY 

Excavation By Hand Up To 1 On 4 Slope 

$62.67 

Quantity 

Installation 

1.00 X 

Contractors Note: Hand dig around existing piping. 

Unit Price 

62.05 X 

Factor 

1.0100 

Total 

$62.67 

34 

31 23 36 00 0010 CY Excavation Around Buried Structures To Remain Up To Depth Of 4' 

$80.55 


Installation 12 . 50 x 6.38 x 1.0100 

Total 

$80.55 

Contractors Note: Excavation to uncover existing pipes. 

Proposal Review Detail ·Category 

Page 4 of6 

4/25/2013



Job Order Title: Village of Huntley- aerobic digestor blowers 


Line Total 

Mechanical 

35 

31 23 36 00 0041 CY Grade And Compact Earthen Fill (0-500 CY) Note: Includes spreading, 

shaping, rough grading, cOmpaction, and water1ng of imported or stockpiled 

material by machine. 

Quantity 

Unit Price 

Factor 

Installation 

13.75 X 

3.33 X 

1.0100 

Contractors Note: Backfill and compact excavation after tie in. 

Total 

$46.25 

$46.25 

36 

33 11 13 

00 0006 LF a~ (20 em) Diameter Mechanical Joint, Ductile Iron Pipe 

$2,681.79 


Installation 52.00 X 36.48 X 1.0100 

Total 

$1,915.93 

Demolition 71.00 X 10.68 X 1.0100 

$765.86 

Contractors Note: Demo and remove existing a~ pipe after blowers are removed. New above ground aff pipe tied into existing 

piping below ground. 

37 

33 11 13 

00 0017 EA a" {20 em) Diameter Mechanical Joint, 90 Degree Ductile Iron Elbow 

$3,315.72 

Quantity Unit Price Factor Total 

Installation 5.00 X 571.43 X 1.0100 $2,885.72 

Demolition 7.00 X 60.a2 X 1.0100 $430.00 

Contractors Note: 8" 90 degree fitting for new piping. Remove 4 existing fittings prior to installing caps. 

38 

33 11 13 

00 0056 EA a" x a" Mechanical Joint Ductile Iron Tee 

$1,839.10 

Installation 


3.00 X 546.09 X 1.0100 $1,654.65 

Demolition 2.00 X 91.31 X 1.0100 $184.45 

Contractors Note: Tee fitting above ground for new pipe. 

39 

33 11 13 

00 0160 EA 8" X 6" Mechanical Joint Ductile Iron Reducer, Mechanical Joint X Mechanical 

Joint 


Installation 2.00 X 304.14 X 1.0100 $614.36 

$a75.79 

Demolition 4.00 X 64.71 X 1.0100 $261.43 

Contractors Note: Remove existing reducers during demo. Instal! reducer from a~ pipe to a~ connection on blowers. 

40 

33 11 13 

00 0252 EA a~ (20 em) Diameter Mechanical Joint Ductile Iron Cap 

$1,363.30 


Installation 

4.00 X 337.45 X 1.0100 $1,363.30 

Contractors Note: Cap existing 8" pipes above ground after existinb blowers are removed. 

41 

33 12 16 

00 0015 EA 6" Butterfly Valve, AWNA C504 Cast Iron Body, Iron Disc With HandwheeJ 

Operator 

Excludes Quantity Unit Price Factor Jotal 

Material 

Installation 2.00 X 277.13 X 1.0100 $559.80 

Demolition 4.00 X 138.56 X 1.0100 $559.78 

Contractors Note: Install shut off valves at connection to new blowers. Labor only. Valve comes with new units according to 

submittal information. 

$1,119.59 

42 

33 12 16 00 0016 EA a" Butterfly Valve, AWNA C504 Cast Iron Body, Iron Disc With Handwheel 

Operator 

Installation 

Quantity 

2.00 X 

Unit Price 

1,550.63 X 

Factor 

1.0100 

Contractors Note: Shut off valve on either side of the new above ground Tee fitting. 

Total 

$3,132.27 

$3,132.27 

Proposal Review Detail - Category 


412512013



Job Order Title: Village of Huntley~ aerobic digestor blowers 


Line Total 

Mechanical 

43 41 01 20 00 0003 HR Hoist Or Crane Servicing, Labor Only 

$1,221.86 

Quantity 

Unit Price 

Installation 16.00 x 75.61 

Contractors Note: Rigging of old and new units for crane lifts. 

X 

Factor 

1.0100 

Total 

$1,221.86 

Subtotal for Mechanical: 

Proposal Total 

This proposal total represents the correct total for the proposal. Any discrepancy between line totals, 

sub~totals and the proposal total is due to rounding of the line totals and sub-totals. 

$32,454.78 

$100,589.48 

The Percent of NPP on this Proposal: 30.06% 

Proposal Review Detail ~ Category 


4/25/2013

A Solution to your Construction Needs 

F.H. Paschen, S.N. Nielsen has been awarded a Job Order Contract (JOC) in Illinois making 

us the on-call general contractor for your construction needs. The City of Naperville is currently using the 

program and has made the Contract available to public entities across Illinois. Projects completed under 

JOC contracts eliminate the need to use full procurement cycles for each and every project, reducing 

procurement time by 75-80% over traditional contracting methods. You will realize a savings of about 

8-15% over other delivery methods and have a trusted general contractor available to provide solutions to 

your backlog of jobs, time sensitive projects, and emergency work. Your construction needs will be fulfi lled 

quickly, conveniently, and with the utmost quality. And now with ezIQC ® , getting your project up and 

running is only a mouse click away. 

What is Job Order Contracting? 

• Job Order Contracting (JOC) is a procurement 

process allowing Owners to accelerate construction 

projects by streamlining the bidding process. 

• JOC is a performance-based contract awarded to 

contractors who have proven expertise, knowledge, 

and value. 

• JOC allows Owners and Contractors to manage 

jobs, averaging in range from $5,000 to $750,000 and 

as high as $5 million, faster and more efficiently than 

the conventional bid method. 

• JOC contracts establish regional fixed prices for 

each unit of work or material allowing the Owner to 

quickly arrive at a fixed price for each job. 

Paschen and ezIQC 

Paschen has joined forces with ezIQC to offer you 

rapid access to the best in construction and the best 

in JOC procurement with pricing that’s already been 

competitively bid. With The Gordian Group’s award 

winning www.ezIQC.com service, you can order work and 

count on the help of a JOC expert guiding you through 

project scoping, proposal review, and the rest of the 

procurement process. Each year, more than $1.5 billion 

in construction spending is sourced using Gordian’s job 

order contracting products and services. The savings 

to taxpayers add up to millions of dollars and countless 

hours in procurement and project management time. 

Dear Colleagues, 

The City of Naperville has awarded a Cooperative Job Order Contract 

for use by jurisdictions in the State of Illinois pursuant to 30 ILCS 525 

(Procurement #11-082). I am equally pleased that a well established 

and trusted General Contractor, F.H. Paschen, S.N. Nielsen won the 

contract. This Job Order Contract is a competitively bid on-call contract 

that you can use to quickly complete any new construction and/or repair 

and alteration construction projects for both horizontal and vertical work. 

We have made this on-call contract available to public entities across the 

state including cities, counties, colleges and universities, municipalities, 

and public school systems through a system called ezIQC. 

The City of Naperville and our sister agencies are currently utilizing this 

program; it works. I encourage you to give it a try to realize the benefi ts 

for yourself. 

Sincerely, 

Michael E Bevis, JD 

CPPO, C.P.M., CPSM, PMP 

Chief Procurement Offi cer 

City of Naperville Procurement Services 

fhp 

N 

www.naperville.il.us www.fhpaschen.com www.ezIQC.com 

TM

Paschen Experience 

Paschen is one of the largest and most respected general contractors in Illinois, providing specialists in every phase 

of construction from planning through completion. For over 26 years, Paschen has provided JOC services throughout 

the Midwest. We have the capability to perform on contracts of all sizes in diverse markets. No other Midwest general 

contractor does the same JOC volume of work that we do - we are #1 in job frequency. 

Paschen was awarded our fi rst Job Order Contract (JOC) with the United States Postal Service in 1986 and has 

perfected this delivery method over the years. With a staff of over 80 professionals devoted solely to JOC, we have 68 

active JOC contracts across the country, for Federal, State, and Municipal governments, both public and private clients, 

totaling well over $600 million worth of work annually. We have the staff, experience, and technical ability to complete all 

of your construction needs. 

FREQUENTLY ASKED QUESTIONS 

How do I use this program? 

Go to www.ezIQC.com to get started and specify Paschen as your preferred contractor. Once you’ve entered your 

project, Paschen and your ezIQC representative will set up a Joint Scope Meeting at the project site to understand 

the details. Your ezIQC representative will help to prepare a Detailed Scope of Work. When the scope is fi nalized, 

Paschen will develop a detailed cost proposal that your ezIQC representative will review and pass on to you. If you 

approve, simply issue a purchase order to Paschen and your project can begin. If you are not ready or satisfi ed with 

the proposal, there is no obligation to proceed. 

Do I need to bid this project? 

No, the City of Naperville has already procured and competitively awarded a JOC contract to Paschen. Pursuant to 30 

ILCS 525, all jurisdictions in the State of Illinois are able to utilize this Contract. The time you would typically spend on 

preparing a bid package, advertising, and awarding has already been accomplished for you. 

Why is this Contract useful to me? 

Procurement procedures are major contributors to overhead and require signifi cant staff resources. By utilizing the current 

competitively bid and awarded JOC contract over the conventional bidding process, you will save time and money, while 

still meeting Illinois Procurement Code. 

What can the City of Naperville JOC Contract be used for? 

• Repair and Renovations 

• Design-Build 

• Emergency Work 

• Fast-Track Projects 

• Library Renovations 

• ADA Upgrades 

• Infrastructure Work 

• LEED Improvements 

• Parks 

• Pools 

• Playgrounds 

• Offi ce Rehabilitation 

• Civil Utilities 

• Fire and Police Stations 

• Interior Buildouts 

• Building Additions 

• Summer Critical School Projects 

• Mechanical Upgrades 

• Remediation Work 

Who should I contact about my construction needs? 

Go to www.ezIQC.com/F.H.Paschen or contact one of our team members below. 

Leo Wright 

Vice President - JOC Division 

F.H. Paschen, S.N. Nielsen 

773.444.3474 

lwright@fhpaschen.com 

www.fhpaschen.com 

Anthony Izzi 

JOC General Manager 

F.H. Paschen, S.N. Nielsen 

773.444.3474 

aizzi@fhpaschen.com 

www.fhpaschen.com 

Derek LaDuke 

ezIQC ® Representative 

The Gordian Group, Inc. 

312.315.6654 

d.laduke@thegordiangroup.com 

www.ezIQC.com 

F.H Paschen, S.N. Nielsen • 5515 N. East River Rd • Chicago, Illinois • (773) 444-3474 • www.fhpaschen.com

AWARDING A JOB ORDER CONTRACT TO F. H. PASCHEN, S. N. NIELSEN & ASSOCIATES, 

LLC IN THE AMOUNT OF $100,589.48 TO INSTALL TWO AEROBIC DIGESTER BLOWERS 

AT THE EAST WASTEWATER TREATMENT PLANT 

Resolution (R)2013-05.xx 

DRAFT 

WHEREAS, the Village of Huntley 2013 Annual Budget includes $200,000 to replace digester blowers 

at the East Wastewater Treatment Plant; and 

WHEREAS, the Village Board approved purchase of the digester blowers from LAI, Ltd. in the amount 

of $81,200 via Resolution (R)2013-02.08 and a purchase order has been placed for the blowers with delivery 

anticipated in July; and 

WHEREAS, electrical and mechanical work is required to complete the installation of the blowers; and 

WHEREAS, Staff has explored various purchasing alternatives and has identified the City of Naperville 

Cooperative Job Order Contract Program as the most efficient process for completing this work; and 

WHEREAS, Staff has received a proposal to complete the installation of the blowers from F.H. 

Paschen, S.N. Nielsen & Associates LLC, the contractor for the Job Order Contract Program, in the amount of 

$100,589.48. 

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF 

THE VILLAGE OF HUNTLEY as follows: 

SECTION I: The Village Board approves awarding a Job Order Contract to F.H. Paschen, S.N. Nielsen 

& Associates, LLC in the amount of $100,589.48 to install two aerobic digester blowers at the East Wastewater 

Treatment Plant. 

SECTION II: This Resolution shall be in full force and effect from and after its passage and approval 

as provided by law. 

SECTION III: 

All Resolutions and parts of resolutions in conflict herewith are hereby repealed. 






Trustee Piwko _____ _____ _____ _____ 



APPROVED: 

ATTEST : 

_____________________________ 


____________________________________ 


May 16, 2013 


Agenda Item: 

Department: 

Discussion – Proposed Ordinance Amending Village of Huntley Code 

of Ordinances, Title IX, Chapter 97, Water Usage 

Public Works 

Introduction 

Policy direction is requested of the Village Board to amend the Village of Huntley Code of 

Ordinances, Title IX, Chapter 97, W ater Usage, to more accurately represent current water 

conservation programs and practices. 


Staff is proposing to amend the Village’s Water Usage regulations to update the Water 

Conservation Program. Currently, there are three levels of restrictions: Condition Green, which 

allows watering everyday between the hours of 6:00 a.m. – 9:00 a.m. and 6:00 p.m. to 9:00 p.m.; 

Condition Yellow, which restricts watering to the same hours on alternating days based on 

odd/even addresses; and Condition Red, which bans all watering activities. A new Condition 

Orange is proposed that would be more restrictive than Condition Yellow but not as restrictive as 

Condition Red, as it would eliminate lawn watering except for handheld watering. No changes 

are proposed for Condition Red or enforcement or penalties. Staff is also proposing banning the 

issuance of permits for irrigation systems during the same time that the sod/seed installation ban 

is in effect during the period of June 15 th through September 15 th . This measure was taken last 

year due to the drought. 

The Village has maintained the Condition Yellow status since implementing the system in 2005. 

Signs posted at the entrances to subdivisions throughout the Village indicate Condition Yellow. 

During last year’s drought, there were concerns that status might have needed to change to 

Condition Red, which is currently the next level up from Condition Yellow. By adding 

Condition Orange, this allows some watering activity without having to move to the complete 

ban that Condition Red requires. 


Minimal financial impact would be associated with making orange sign plates to be placed on 

existing signs throughout the Village in the event that Code Orange is implemented. 


Not required. 


A consensus of the Committee of the Whole to forward on to the Village Board an Ordinance 

Amending Village of Huntley Code of Ordinances, Title IX, Chapter 97, Water Usage 

Exhibits 

• Picture of Condition Yellow sign 

• Sample Sod Installation Permit 

• Draft Ordinance

LA D 

WATERI G E 

6:00AM T 9:00 

A 

T


SOD INSTALLATION PERMIT 

‣ This permit is required for any sod that is laid on more than 900 square feet of property per 

subdivided lot. 

‣ This permit allows watering the sod every day for 7 days following these restrictions: 

- 1 st day – 8 hours of continuous watering after sod is laid, but no later than 9:00 p.m. 

- Remaining 6 days, watering shall be done between the hours of 6:00 a.m. and 11:00 a.m. 

Afterwards, watering must comply with the Village Ordinance, Outside Watering 

Restrictions, Even/Odd 6:00 a.m. to 9:00 a.m. and 6:00 p.m. to 9:00 p.m. 

‣ This permit is automatically rescinded in the event the Village of Huntley implements a total 

outside water use ban. 

‣ Questions concerning this permit should be directed to the Public Works Department at 847- 

515-5274. 

PERMIT #: 

Address/Lot Number: 

Permit is Valid Through 

PLEASE DISPLAY THIS PERMIT IN A CONSPICUOUS AREA

VILLAGE OF HUNTLEY CODE OF ORDINANCES AMENDMENT – 

TITLE IX, CHAPTER 97 / WATER USAGE 

Ordinance (O)2013-05.XX 

WHEREAS, Title IX, Chapter 97, of the Village of Huntley Code of Ordinances regulates 

water usage in the Village of Huntley; and 

WHEREAS, it is desirous of the Corporate Authorities to amend Title IX, Chapter 97 to 

provide an additional level of restriction to the use of potable water for outside watering purposes. 

NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF 


SECTION I: The Village of Huntley Code of Ordinances, Title IX, Chapter 97 is amended as 

attached and included hereto. 

SECTION II: All other provisions of the Village of Huntley Code of Ordinances not otherwise 

in conflict herewith shall remain in full force and effect. 









Trustee Piwko _____ _____ _____ _____ 



DRAFT 

APPROVED: 

ATTEST: 

____________________________________ 


_______________________________________ 


CHAPTER 97: WATER USAGE 

Section 

97.01 Outside Watering Restrictions 

97.02 Hand held watering 

97.03 Sod, or Seed, or Irrigation System Installation 

97.04 Waste of water – Deleted Section 

97.05 Enforcement 

97.06 Connection to fire hydrants 

97.07 Penalty 

97.08 Notice

Huntley – General Regulations 

§ 97.01 Outside Watering Restrictions 

A. Outdoor Water Use Limitations 

In order to promote public environmental awareness, good husbandry, and good 

conservation practices and to preserve potable water supplies, the use of the Village’s potable 

water for outdoor water usages shall be limited as follows: 

1. Restrictions: Whenever in the Village Manager’s or his/her designee’s, judgment, 

it is in the public interest to further curtail the use of potable water for landscape 

and lawn watering purposes, in light of environmental exigencies or water supply 

availability, the Village Manager or his/her designee may further restrict the use 

of potable water for such purposes as follows: 

a. Condition Green: Condition Green shall allow the outside use of the 

Village’s potable water supply for lawn watering between the hours of 

6:00 a.m. and 9:00 a.m. and 6:00 p.m. to 9:00 p.m. 

b. Condition Yellow: Condition Yellow shall allow the outside use of the 

Village’s potable water supply for lawn watering only on alternate days 

(odd/even) between the hours of 6:00 a.m. and 9:00 a.m. and 6:00 p.m. to 

9:00 p.m. Lots with odd numbered addresses will be permitted to use 

potable water outside on odd numbered days (except July 31st and August 

31st when no watering will be allowed) and lots with even numbered 

addresses will be permitted to use potable water outside on even numbered 

day. 

b.c. Condition Orange: Condition Orange shall limit the outside use of the 

Village’s potable water supply to handheld device, recycled grey water, 

reclaimed wastewater, or harvested rainwater ONLY. 

c.d. Condition Red: Condition Red shall prohibit the use of outside potable 

water for residential hand washing of motor vehicles, landscape materials, 

lawn watering and all other purposes entirely. 

Formatted: List Paragraph, No bullets or 

numbering, Widow/Orphan control, Adjust 

space between Latin and Asian text, Adjust 

space between Asian text and numbers 

Formatted: List Paragraph, Widow/Orphan 

control, Adjust space between Latin and Asian 

text, Adjust space between Asian text and 

numbers 

2. Signs: The Village shall cause signs to be posted in conspicuous public places 

throughout the Village, advising residents of the watering conditions then in 

effect.

§ 97.02 Hand Held Watering 

Nothing contained in Section 97.01 of this Chapter shall prohibit hand held watering 

activities provided that the individual engaging in said activity is actually holding the hose or 

water device. It shall not constitute permitted hand held watering to set the hose or watering 

device on the ground in proximity to an individual. Examples of permitted hand held watering 

include watering flowers, gardens, trees, shrubs, lawns, car washing and filling wading pools 

provided that the water consumption for any such activity does not exceed 50 gallons. Hand 

held watering activities will be suspended if watering status goes to Condition Red. 

Water Usage 

§ 97.03 Sod, or Seed, or Irrigation System Installation 

A permit shall be required for the installation of sod or seed in excess of 900 square feet. 

Watering Sshall be permitted for eight (8) hours upon installation of sod or seed, with additional 

watering as determined by an approved installation permit. Except for patching and restoration 

up to 900 square feet, no person, firm, corporation or other entity may lay sod or plant seed any 

sod within the Village between June 15 and September 15. Appropriate erosion control 

measures as approved by the Village shall be used during this time. Permits for lawn irrigation 

systems shall not be issued between June 15 and September 15. 

§ 97.04 Waste of Water – Deleted Section 

§ 97.05 Enforcement 

Any duly acting employee of the Village of Huntley who observes a violation hereof 

shall be authorized to issue to the property owner or person violating any provisions of this 

Chapter a Notice of Violation. The Notice of Violation shall specifically identify the provisions 

allegedly violated. 

§ 97.06 Connection to Fire Hydrants 

Any person, firm, association, corporation, partnership or other entity that connects to a 

fire hydrant in the Village of Huntley without first obtaining authorization from the Village of 

Huntley shall be fines as follows: first offense - $500.00; second offense - $1,000.00; third 

offense - $1,500.00 and, if applicable, for a third offense may have his contractors or business 

license revoked.

§ 97.07 Penalty 

Any person, firm, or corporate found to be in violation of any of the provisions of this 

Chapter, except 97.06, shall be subject to a fine of not less than $50.00 and not more than 

$500.00 which each day during which a violation exists being considered a separate offense. 

§ 97.08 Notice 

Whenever possible, changes to more restrictive use will be preceded by a one-week notice.

May 16, 2013 


Agenda Item: 

Department: 

Discussion - Roadway Lighting for the Kreutzer Road Extension 

Engineering Department 

Introduction 

Christopher B. Burke Engineering, Ltd. (CBBEL) is completing the design of the roadway 

lighting for the Kreutzer Road extension. During discussion of the design services agreement, 

several Trustees had questions regarding the potential use of LED lights or solar powered lights 

as an alternative to the standard high pressure sodium (HPS) lights which are currently in use 

throughout the Village. 


CBBEL has looked at the use of LED lights and the costs and benefits of using this type of light. 

The attached memo from CBBEL outlines the additional costs and concerns to be considered in 

utilizing LED lighting. Solar powered panels do not appear to be a feasible alternative at this 

time for roadway lighting. CBBEL representatives will be in attendance to review the analysis 

and to address additional questions. 


The estimate for utilizing HPS lighting is $175,000. The estimated additional cost to use LED 

lighting is $27,500. If the existing section of Kreutzer Road through Lions Chase is retrofitted to 

match the new section, there would be another additional cost of $39,000. The estimated 18-year 

energy and maintenance cost savings over the maximum projected life expectancy of the LED 

fixtures is $9,150. Lighting is part of the overall cost for the Kreutzer Road Extension, which is 

funded in the FY2013 Annual Budget line item 04-10-4-7500, Street Improvement Fund. 




Staff is seeking policy direction from the Village Board to finalize the roadway lighting design 

for the Kreutzer Road Extension. 

Exhibits 

• Memo from CBBEL dated 4-15-03

MEMORANDUM 

April 15, 2013 

REVISED May 9, 2013 

TO: 

FROM: 

CC: 

Lisa Armour, Village of Huntley 

Greg Sanders, Christopher B. Burke Engineering, Ltd. 

Gerry Hennelly, Christopher B. Burke Engineering, Ltd. 

Mike Kerr, Christopher B. Burke Engineering, Ltd. 

John Caruso, Christopher B. Burke Engineering, Ltd. 

SUBJECT: Kreutzer Road Extension Roadway Lighting LED and Solar Options 

(CBBEL Project No. 070103.00040) 

As requested by the Village, Christopher B. Burke Engineering has performed an evaluation of 

the Kreutzer Road street lighting system to include options for use of LED luminaries and solar 

powered fixtures in lieu of the high pressure sodium (HPS) luminaries to match the existing 

Kreutzer Road lighting system installed with the Lions Chase subdivision public infrastructure 

improvements. 

HPS vs. LED EVALUATION 

In general, the lifespan of a high pressure sodium (HPS) lamp is approximately 13 years based 

on operating an average of 10 hours per day and a rated lamp life of 50,000 hrs. The typical 

rated life for LED arrays can range between 50,000 and 100,000 hours (13 to 27 years), 

however the manufacturer’s warrantee for most LED retrofit assemblies does not address the 

entire LED assembly or the specific luminaire it is to be installed in. Therefore, the rated life of 

most current LED products is 50,000 to 70,000 hours (13 to 19 years). 

As part of CBBEL’s preliminary roadway lighting design submittal a photometric analysis and 

pole spacing was developed using the Village standard Lithonia Aeris AS2 250 watt (HPS) 

luminaire. An average staggered pole spacing of approximately 150’ between poles along the 

typical 36’ roadway cross section and an average pole spacing of 85’ between poles along the 

84’ typical cross section was needed to satisfy the Village’s roadway lighting ordinance design 

requirements. The preliminary roadway lighting design for Kreutzer Road extension requires 21 

poles with HPS luminaires. 

Lithonia also manufactures an LED option for their Aeris Lighting Series. CBBEL performed a 

photometric analysis using Lithonia Aeris AS1 63 LED Array 530 mA luminaire. The calculations 

show that a reduction in pole spacing from the originally calculated HPS luminaire system from 

150’ to 145’ between poles along the typical 36’ roadway cross section and 80’ between poles 

along the 84’ typical cross section was needed to satisfy the Village’s roadway lighting 

ordinance design requirements. The reduction in pole spacing would require an additional 4 

poles to be installed along the length of the new roadway section or a total of 25 poles with LED 

luminaires. 


CHRISTOPHER B. BURKE ENGINEERING, LTD. 

9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520

MEMORANDUM 

ESTIMATED COST ANALYSIS 

A. CBBEL evaluated the cost implications as a result of the use of LED vs. HPS luminaires in 

terms of initial construction costs and potential future energy and maintenance cost savings. 

For the purposes of our evaluation, CBBEL has estimated a lifespan for the LED luminaires 

to be 18 years and 13 years for HPS. 

I. Initial Estimated Construction Cost Utilizing “LED Type” Luminaires in Lieu of Village 

Standard HPS Type Luminaires 

Additional pole installation cost: 4 poles x $8,000/pole = $32,000 

Additional luminaire cost to change from HPS to LED: 25 luminaires x 

$100/luminaire = $ 2,500 

Reduction in cost due to reduced wire size from 3/C #6 to 3/C #8 = ($10,000) 

Installation of ComEd meters on the electric service for each lighting 

controller: 2 controllers x $1,500 = $ 3,000 

Total net estimated additional initial construction cost for LED = $27,500 

II. Estimated Potential Energy & Maintenance Cost Savings using LED versus HPS 

Luminaires 

Annual operating cost reduction based on the $0.03/Kwh charge for 

electricity the Village pays to ComEd would equal approximately $12 

per luminaire. For 25 poles on the new system this would equal $300 

per year. 

18 year operating cost savings: $300 x 18 years = $5,400 

18 year maintenance cost savings from reduced outages: 25 poles x 

1.5 average outages for HPS x $100/HPS outage cost (assumed) for 

labor and materials = $3,750 

18 year energy & maintenance cost savings: $5,400 + $3,750 = $9,150 

18 year net overall added cost to change to LED fixtures = $27,500 

($9,150) 

Total net addition = $18,350 




MEMORANDUM 

B. The Village requested CBBEL estimate costs associated with the retrofit of the existing 

lighting system along the segment of Kreutzer Road installed as part of the Lions Chase 

residential subdivision. CBBEL counted 27 existing streetlights along the existing segment 

of Kreutzer Road. 

27 fixtures x $1,300/each installed LED fixture retrofit kit = $35,100 

3 controllers to be modified with meters: 3 x $1,500 per controller 

(assumed) = $ 4,500 

Total estimated retrofit construction cost = $39,600 

ComEd one time rebate program savings (if available): 27 luminaires x 

$15 per fixture = ($ 405) 

DOE one time incentive program savings (if available): 27 luminaires x 

$15 per fixture = ($ 405) 

Total retrofit cost approximately = $39,000 

C. CBBEL recommends the Village consider the following issues related to the use of LED 

technology and to the retrofit of existing HPS streetlights to LED systems. 

 

The current rate of $0.03 per kW-hr that the Village pays for electrical service from 

Commonwealth Edison on the Rate 25 contracts is considered to be at the low end of 

rates CBBEL typically sees with our other municipal clients. 

The overall age of the majority of the Village’s street lighting systems is plus or minus 10 

years. CBBEL approximated the Village’s average age of the street network to be 10 

years in our 2011 pavement evaluation report. Typical luminaire life should be 

considered to be 30+ years. 

 

 

The pace in which LED technology is evolving may mean current LED retrofit kits may 

be obsolete in the near future when replacement parts may be required for knock downs 

and miscellaneous physical damage. 

Following the retrofit of a Village street lighting system, the Village may have to stock 

additional LED retrofit kits in advance of possible maintenance repairs being identified. 

Having the material on hand would provide the ability to make timely repairs to the 

system to avoid long delays in obtaining replacement parts as LED parts are not stocked 

by local electrical supply houses as HPS and metal halide lamps are typically stocked. 

SOLAR POWERED STREET LIGHTING 

CBBEL is continuing to research and explore the options related to solar powered street lighting 

equipment. Please find attached a brochure CBBEL was able to obtain from a manufacture of a 

solar / wind powered lighting equipment. 

GJS/gjs/pjb 

N:\Huntley\070103\070103.00040\Admin\M1.042313Revised.docx 




From: Carl Van Bolderen [mailto: carl@clearbluetechnologies.com] 

Sent: Thursday, March 28, 2013 8:27 AM 

To: Joe DeRicco 

Subject: Re: Off Grid 

Joe,ok 

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Thanks, 

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VP, Sales 

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carl@clearbluetechnologies.com 

330-907-4251 

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May 16, 2013 


Agenda Item: 

Department: 

Consideration of a Resolution Approving a Proposal for Professional 

Construction Observation Services for IDOT Contract #63743 – 

Kreutzer Road Extension with Christopher B. Burke Engineering, Ltd. 

Engineering Department 

Introduction 

Christopher B. Burke Engineering, Ltd. has submitted a proposal for professional construction 

observation services (Phase III) for the Kreutzer Road extension project. The project was bid out 

by IDOT and the apparent low bidder was Plote Construction at a cost of $4,171,563. The 

proposal consists of nine tasks, including full-time construction observation and project 

documentation. Total proposed cost is $395,789.00. 


Construction is anticipated to start in early summer and continue through mid-June, 2014. T he 

contract provides for the following completion dates: 

Interim Completion Date: 

IL Route 47, Princeton Drive, and Kreutzer Road east of Princeton Drive shall be completed by 

11:59PM on N ovember 29, 2013. T his includes modifications to the traffic signals, and all 

driveway work and restoration adjacent to these sections of roadway. The only exception is the 

bike path north of Kreutzer Road and restoration adjacent to that bike path (that work shall be 

completed as specified below). 

Final Completion Date: 

All remaining roadwork west of Princeton Drive shall be completed by 11:59PM on June 15, 

2014. At this time, Kreutzer Road shall be open to traffic. The contractor will be allowed to 

complete clean-up work and punch list items within 10 working days after the completion date 

for opening the roadway to traffic. Under extenuating circumstances, the Engineer may direct 

that certain items of work, not affecting the safe opening of the roadway to traffic, may be 

completed within the working days allowed for cleanup work and punch list items. Temporary 

lane closures for this work may be allowed at the discretion of the Engineer. 


The Kreutzer Road Extension is funded in the FY13 Annual Budget line item 04-10-4-7500, 

Street Improvement Fund, which includes Phase III services. 




A consensus of the Committee of the Whole to forward on to the Village Board for approval a 

Resolution Approving a Proposal for Professional Construction Observation Services for IDOT 

Contract #63743 - Kreutzer Road Extension – Christopher B. Burke Engineering, Ltd. 

Exhibits 

• Proposal for Professional Construction Observation Services 

• Draft Resolution


9575 West Higgins Road Suite 600 Rosemont, Illinois 60018 TEL (847) 823-0500 FAX(847) 823-0520 

May 3, 2013 

Village of Huntley 

Development Services Department 

1 0987 Main Street 


Attention: 

Subject: 

Mr. Dave Johnson 

Proposal for Professional Construction Observation Services 

I DOT Contract #637 43 Kreutzer Road Extension 

Dear Mr. Johnson: 

Christopher B. Burke Engineering, Ltd. (CBBEL) is pleased to submit this proposal for 

professional engineering services for the subject project. This proposal includes our 

Understanding of the Assignment, Scope of Services, and Estimate of Fee. All work 

performed under this proposal will be in accordance with our Master Agreement for Village 

Engineering Services. 

UNDERSTANDING OF THE ASSIGNMENT 

CBBEL understands that the Village of Huntley will construct the extension of Kreutzer Road 

using Federal funds allocated through the McHenry County Council of Mayors and 

Managers and local funds. The project includes HMA pavement along Kreutzer Road, the 

modification east and west legs of the IL Rte. 47/Kreutzer Road intersection, an HMA 

shared-use path, a single span bridge across the South Branch of the Kishwaukee River, 

two retaining walls, storm sewers, a detention basin, traffic signal modifications, and all 

collateral work necessary to complete the projects as shown on the plans. 

SCOPE OF SERVICES 

Task 1 - Preconstruction Services: CBBEL will perform the following tasks: 

• Attend lOOT pre-construction meeting. 

• Attend all public meetings with concerned residents. 

• Review Contractor's construction schedule for compliance with contract documents. 

CBBEL will review the constructability of the contractor's plan to insure that the work 

is being completed in a logical sequence.

• Conduct utility coordination meetings, as required, to monitor and verify the progress 

of utility relocations being completed by others as necessary. 

• 

CBBEL shall document all existing conditions with digital photographs and 

videotapes to insure that all disrupted areas have been restored per the plan or 

existing conditions. 

• Obtain the APPROVED Sub-contractor Approval Forms from !DOT. Make sure that 

any subcontractor on-site has an approved sub-contractor approval form. 

• Confirm Contractor has submitted for !DOT approval a PCC and HMA QC Plan. PCC 

and HMA work cannot start without their approved QC plans. 

• Perform an initial walk-through with the Contractor to determine areas with potential 

conflicts or problems, so they can be resolved without affecting the schedule. 

Task 2 - Submittal Review: CBBEL will perform the following tasks: 

• Review all submittals from the Contractor for compliance with the contract. 

• Record data received, maintain a file of drawings and submissions, and check 

construction for compliance with them. 

• Notify !DOT and the Village of any deviations or substitutions. With the notification, 

provide the Village with a recommendation for acceptance or denial, and request 

direction from the Village regarding the deviation or substitution. 

• Alert the Contractor's field superintendent when materials or equipment are being 

installed before approval of shop drawings or samples, where such are required, and 

advise the Village when it is necessary to disapprove work as failing to conform to 

the Contract Documents. 

Task 3 - Construction Observation: CBBEL will provide full-time resident engineering for 

the duration of the project. Construction observation will include the following tasks: 

• Observe the progress and quality of the executed work and to determine if the work 

is proceeding in accordance with the Contract Documents. The Engineer will keep 

the Village informed of the progress of the work, guard the Village against defects 

and deficiencies in the work, advise the Village of all observed deficiencies of the 

work, and will disapprove or reject all work failing to conform to the Contract 

Documents. 

• Serve as the Village's liaison with the Contractor working principally through the 

Contractor's field superintendent. 

• Be present whenever the Contractor is performing work on the project. 

• Assist contractors in dealing with any outside agencies. 

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• Attend all construction conferences. Arrange a schedule of progress meetings and 

other job conferences as required. Maintain and circulate copies of records of the 

meetings. 

• Review the Contractor's schedule on a weekly basis. Compare actual progress to 

Contractor's approved schedule. If the project falls behind schedule, work with the 

Contractor to determine the appropriate course of action to get back on schedule. 

• Maintain orderly files for correspondence, reports of job conferences, shop drawings 

and other submissions, reproductions or original contract documents including all 

addenda, change order authorizations and additional drawings issued subsequent to 

the award of the contract. 

• Record the names, addresses and phone numbers of all contractors, subcontractors 

and major material suppliers in the diary. 

• Keep an inspectors daily report book as outlined in the IDOT Project Procedures 

Guide, which shall contain a daily report and quantity of hours on the job site, 

weather conditions, list of visiting officials, daily activities, job decisions and 

observations as well as general and specific observations and job progress. 

• Maintain a daily record of the contractor's activities throughout construction including 

sufficient information to permit verification of the nature and cost of changes in plans 

and authorized extra work. 

• Except upon written instructions of the Village, the Resident Engineer or Inspector 

shall not authorize any deviation from the Contract Documents. 

• Determine if the project has been completed in accordance with the Contract 

Documents and that the Contractor has fulfilled all of his obligations. 

• Inspect, document and inform the LA employee In Responsible Charge of the 

adequacy of the establishment and maintenance of the traffic control. 

• Quality control of the construction work in progress and the enforcement of the 

contract provisions in accordance with the !DOT Construction Manual. 

• Act as resident construction supervisor and coordinate with the Village employee In 

Responsible Charge. 

Task 4- Lavout Verification: CBBEL will perform the following tasks: 

• Verify initial geometric controls. 

• The Contractor is responsible for construction staking and has ultimate responsibility 

to construct the improvements according to the plans. CBBEL will perform periodic 

measurements to assure the contractor's construction staking and construction 

layout is accurate per plans. 

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Task 5 - Material Inspection: CBBEL will perform the following tasks further described in 

the attached proposal from Testing Service Corporation: 

• CBBEL will utilize Testing Service Corporation (TSC) for the material testing portions 

of this contract. In accordance with federally funded projects, Testing Service 

Corporation will provide Quality Assurance (QA) testing on-site as outlined by I DOT's 

Bureau of Material and Physical Research, and further described in the Construction 

Manual and Project Procedures Guide. lOOT is responsible for QA testing at the 

concrete and HMA plants. 

• The Resident Engineer provided by CBBEL will be familiar with the frequency of QA 

testing as required by lOOT as outlined in their Project Procedures Guide. The 

Resident Engineer will coordinate the QA material testing and review all required 

reports submitted by both the Contractor's QC sub-contractor and TSC for 

compliance with the project specifications. 

Task 6 - Record Drawings: CBBEL will perform the following tasks: 

• Modify contract drawings to reflect as-built conditions. The record drawings 

should be revised to depict field measurements of the completed work which is 

considered significant and provide the Village with the record plan submittal and 

all equipment operation/maintenance manuals within ninety (90) days of the 

project completion. Submittals shall include but are not limited to: 

• Two (2) full-size (24"x36") paper print record plan sets. 

• One (1) CD containing an electronic submittal of the as-built plans (.pdf format). 

Task 7 - Project Documentation: CBBEL will perform the following tasks: 

• In general, all documentation will be completed following lOOT's Construction 

Manual and Project Procedures Guide. The ICORS and MISTIC software programs 

will be used for documentation and material RE Visuals, respectively. 

• Make all diary entries in ICORS recording Contractor hours on the job site, weather 

conditions, general and specific observations, daily activities, list of visiting officials, 

and documentation of the "traffic control drive-thru check" as outlined in the 

Construction Manual. Generate weekly reports using ICORS for distribution to I DOT, 

the Village, and the Contractor. 

• Prepare Change Orders and Pay Estimates using lOOT's ICORS software for the 

Village's approval. 

• Review and coordinate response to any RFI from the Contractor in a timely manner 

and maintain a separate file for each request. 

• Complete daily reports recording and documenting the quantities completed. All 

quantities shall be documented following the I DOT Construction Manual. 

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• Obtain and document all material inspection received from the Contractor as outlined 

in the Project Procedures Guide of I DOT's Construction Manual. No payment will be 

made for items without proper material inspection. 

Task 8- Project Closeout: CBBEL will perform the following tasks: 

• Complete all required I DOT final documentation . 

• Turn in a completed job box with all hard copy project files. Electronic files will be 

saved to a CD or jump drive and included in the job box. 

• Prior to final inspection, submit to the Contractor a list of observed items requiring 

correction and verify that each correction has been made. 

• Conduct final inspection with the Village and prepare a final list of items to be 

corrected. 

• Conduct follow-up visits to determine if repairs or restoration is needed . 

• Verify that all items on the final list have been corrected and make recommendations 

to the Village concerning acceptance. 

• Prepare final pay estimate and change order for the Village approval. 

• Verify all necessary material inspection information has been received and 

documented. 

Task 9 - NPDES Compliance: CBBEL will perform the following tasks: 

• Per Part IV.D.4.c of the ILR1 0 NPDES permit, the R.E. will prepare an NPDES report 

summarizing the scope of the observation site visit, name(s) and qualifications of 

personnel making the observation site visit, the dates of the site inspection, major 

observations relating to the implementation of the SWPPP, and actions taken in 

response to previous observations. It is the responsibility of the Village to retain the 

report as part of the SWPPP for at least three years from the date that the permit 

coverage is terminated and to sign the report in accordance with Part VI.G (Signatory 

Requirements). Per Part IV.D.4 of the NPDES permit, the R.E. will also complete 

this task "within 24 hours of the end of a storm that is 0.5 inches or greater or 

equivalent snowfall." 

• In coordination with the resident engineer, a CBBEL Senior Environmental Resource 

Specialist will conduct as needed NPDES side audits and complete an NPDES 

report. CBBEL will assess conditions at the construction site that could impact storm 

water quality and observe if the BMPs identified in the SWPPP (including dewatering) 

are operating correctly. We will also review the SWPPP during the site 

visit. We anticipate additional site visits by our environmental staff in the early 

stages of construction and during the construction of the bridge. 

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ESTIMATE OF FEE 

CBBEL estimates the following fees for each of the tasks described above: 

Task 1 - Preconstruction Services 

Task 2- Submittal Review 

Task 3- Construction Observation 

Task 4- Layout Verification 

Task 5- Material Inspection 

Task 6- Record Drawings 

Task 7- Project Documentation 

Task 8- Project Closeout 

Task 9- NPDES Compliance 

Direct Costs 

$ 

$ 

$ 

$ 

$ 

$ 

$ 

$ 

$ 

SUBTOTAL $ 

$ 

TOTAL $ 

3,650.00 

15,100.00 

249,350.00 

5,300.00 

18,539.00 

4,700.00 

51,200.00 

31,000.00 

12,000.00 

390,839.00 

4,950.00 

395,789.00 

The above estimated fees will be billed to the Village on a time and materials basis, not to 

exceed the above total. CBBEL will utilize the rates in our Master Agreement for billing 

purposes. 

If this proposal meets with your approval, please sign and return one copy of this proposal 

as an indication of acceptance and notice to proceed. Please feel free to contact us 

anytime. 

Sincerely, 

Christopher B. Burke, PhD, PE, D.WRE, Dist.M.ASCE 

President 

THIS PROPOSAL ACCEPTED FOR THE VILLAGE OF HUNTLEY. 

BY: 

TITLE: 

DATE: 

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RESOLUTION APPROVING A 

PROPOSAL FOR PROFESSIONAL CONSTRUCTION OBSERVATION SERVICES 

FOR IDOT CONTRACT #63743 - KREUTZER ROAD EXTENSION 

Christopher B. Burke Engineering, Ltd. 

RESOLUTION (R)2013-05.xx 

WHEREAS, the Village of Huntley has received a Proposal for Professional Construction 

Observation Services (Phase III) from Christopher B. Burke Engineering, Ltd. (CBBEL) for the Kreutzer 

Road Extension in the amount of $395,789.00; and 

WHEREAS, CBBEL has identified nine tasks to be performed under this proposal, including fulltime 

construction observation and project documentation; and 

WHEREAS, Phase III is part of the overall cost for the Kreutzer Road Extension, which is 

funded in the FY13 Annual Budget line item 04-10-4-7500, Street Improvement Fund; and 

WHEREAS, the Village of Huntley has reviewed the proposal submitted and has determined that 

it is in the best interest to enter into said contract with Christopher B. Burke Engineering, Ltd. 

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND B OARD OF 


SECTION I: The Village of Huntley approves and authorizes the execution of the Proposal for 

Professional Construction Observation Services for IDOT Contract #63743 – Kreutzer Road Extension 

from Christopher B. Burke Engineering, Ltd. in the amount of $395,789.00 in the form attached hereto 

and a copy of which is incorporated herein. 

SECTION II: This Resolution shall be in full force and effect from and after its passage and 


SECTION III: All Resolutions and parts of resolutions in conflict herewith are hereby repealed. 






Trustee Piwko _____ _____ _____ _____ 



APPROVED: 

DRAFT 

ATTEST: 

_____________________________ 


_____________________________________

Included - Village of Huntley

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