Agenda (PDF) - Waco ISD

WACO INDEPENDENT SCHOOL DISTRICT 

REGULAR SCHOOL BOARD MEETING 

Waco ISD Conference Center 

115 S. 5th Street 

Waco, Texas 

Thursday, December 20, 2012 

Closed Session 6:00 p.m. 

Open Meeting 7:00 p..m. 

I. CALL TO ORDER 

II. ESTABLISHMENT OF QUORUM 

III. CLOSED MEETING 

A. Texas Government Code Section: 

1. 551.071 Attorney Consultation 

AGENDA 

a. Consultation with Attorneys Regarding All Matters Litigation, Cause 

No.: 2012-4567-1 

b. Consultation with Attorneys (In Person or By Phone) Regarding All 

Matters Related to Pending Litigation, including Approval of Potential 

Settlement Agreement, Civil Action No: 6:12-cv-00027-WSS 

2. 551.072 Real Property Negotiations 

a. Sale of Property 

3. 551.074 Personnel Matters 

4. 551.076 Security Devices 

IV. OPEN MEETING 

V. MOMENT OF SILENCE 

VI. PLEDGE OF ALLEGIANCE 

VII. SPECIAL RECOGNITION 

VIII. PUBLIC HEARING 

A. Public Hearing to present 2011-2012 Academic Excellence Indicator System 

(AEIS) Report 

IX. AUDIENCE FOR GUESTS 

X. CONSENT AGENDA 

A. Approve Minutes 

1. November 15, 2012 Workshop 32 

2. November 29, 2012 Regular Meeting 34 

B. Approve 2012-13 Budget Amendments 37 

3

C. Approve Bid Renewal for Internet Service Provider (E-Rate) 62 

D. Approve Bid Renewal for Local and Long Distance Service (E-Rate) 64 

E. Approve Bid Renewal for Promotional Items 66 

F. Approve Residential Placement Services through the Bayes Achievement 

Center 

G. Approve Recension and Award of Prime Contracts for Cesar Chavez and 

Indian Spring Middle Schools Projects 

H. Designate Miscellaneous Equipment as Surplus Property 73 

I. Approve Change in Minimum Bid Prices for Surplus Real Property 82 

J. Approve 2013-14 School Calendar 83 

K. Approve Class Size Waivers 89 

L. Approve PDAS Appraiser for 2012-2013 School Year 91 

M. Render finding that good cause did not exist under Texas Education Code 

21.105 (c)(2) and authorize the Superintendent to file a written complaint with 

SBEC for contract 

N. Approval of Insurance Carrier, Texas Association of Public Schools, to Settle 

Civil Action No. 6:12-cv-00027-WSS 

XI. DISCUSSION AND POSSIBLE ACTION 

A. Consider Gifts/Grants to Waco ISD 94 

XII. REPORTS AND DISCUSSION 

A. Report on Advanced Manufacturing/ Industrial Academies 101 

B. Report on Atlas Academy 102 

C. Report on Waco Community Development Initiatives 103 

D. Report on College and Career Readiness Department’s Application and 

Scholarship Awareness Campaign 

E. Report on School Safety 105 

F. Monthly and Quarterly Financial Reports for the Period Ending November 30, 

2012 

XIII. ADJOURNMENT 

69 

71 

92 

93 

104 

106

Waco Independent School District 

Board of Trustee Meeting Agenda Item 

Date: December 20, 2012 

Contact Person: Jennifer Womack 

RE: VIII-A Public Hearing to present 2011-2012 Academic Excellence Indicator 

System (AEIS) Report 

================================================================= 

Background Information: 

The Academic Excellence Indicator System (AEIS) was established to assess 

the performance of Texas school districts and campuses on selected criteria 

or indicators. The comprehensive reporting system is defined by statute and 

prepared by the Texas Education Agency (TEA). The AEIS report pulls 

together a wide range of information on the performance of students for each 

campus and for the district. The performance indicators for 2011-2012 are: 

Results of the Texas Assessment of Knowledge and Skills (TAKS*), 

note: for 2011-12, TAKS is only available for grades 10 and 11; 

Exit-level TAKS Cumulative Passing Rates; 

Progress of Prior Year TAKS Failures; 

Attendance Rates; 

Annual Dropout Rates (grades 7-8 and grades 9-12); 

Completion Rates (4-year and 5-year longitudinal); 

College Readiness Indicators; 

Completion of Advanced/Dual Enrollment Courses; 

Completion of the Recommended High School Program or 

Distinguished Achievement Program; 

Participation and Performance on Advanced Placement (AP) and 

International Baccalaureate (IB) Examinations; 

Texas Success Initiative (TSI) – Higher Education Readiness 

Component; 

Participation and Performance on the College Admissions Tests (SAT 

and ACT), and 

3

o 

College-Ready Graduates; 

Performance on each of these indicators is shown disaggregated by ethnicity, 

special education, low income status, limited English proficient status, atrisk 

status, and by bilingual/ESL. The report also provides extensive 

information school and district staff, finances, programs, and student 

demographics. 

The 2011-2012 AEIS reports do not contain campus or district accountability 

ratings or performance acknowledgements. These distinctions have been 

temporarily suspended during the development of a new accountability 

system. 

4

5 

AEIS 2012 

Public Hearing 12-20-2012

What is the AEIS report? 

o The Academic Excellence Indicator System 

report describes the educational performance of 

a District and each campus in the District. 

6 

o It is intended to inform the public about the 

educational performance of the district and of 

each campus in relation to the district, the state, 

and a comparable group of schools.

2012 Notations 

7 

The 2012 AEIS reports do not contain campus 

or district accountability or performance 

acknowledgements. The ratings and 

distinctions have been temporarily suspended 

during the development of a new 

accountability system.

8 

Section 1 

District Performance

100% 

TAKS Met 2012 Standard: ELA Grade 10 and 11 

90% 

80% 

92% 91% 

87% 

89% 90% 

88% 89% 

87% 

83% 

96% 

94% 

90% 

89% 

86% 87% 

70% 

60% 

9 

50% 

40% 

WISD 

State 

Region 

30% 

20% 

10% 

0% 

All Students African American Hispanic White Economically 

Disadvantaged

100% 

TAKS Met 2012 Standard: Math Grade 10 and 11 

90% 

80% 

70% 

60% 

68% 

82% 

79% 

73% 

67% 

72% 

79% 78% 

74% 

89% 

86% 

67% 

77% 

73% 

10 

50% 

58% 


State 

40% 

Region 

30% 

20% 

10% 

0% 


Disadvantaged

100% 

TAKS Met 2012 Standard: Science Grade 10 and 11 

90% 

80% 

70% 

60% 

68% 

84% 

82% 

75% 

69% 

70% 

80% 

78% 

92% 

89% 

86% 

65% 

77% 

74% 

11 

50% 

58% 


State 

40% 

Region 

30% 

20% 

10% 

0% 


Disadvantaged

100% 

90% 

80% 

TAKS Met 2012 Standard: Social Studies Grade 10 

and 11 

96% 95% 

91% 

93% 93% 94% 94% 

91% 

87% 

98% 98% 97% 

93% 92% 

90% 

70% 

12 

60% 

50% 

40% 


State 

Region 

30% 

20% 

10% 

0% 


Disadvantaged

50% 

TAKS Commended: ELA Grade 10 and 11 

45% 

40% 

35% 

30% 

33% 

13 

25% 

20% 

23% 

20% 

29% 

26% 


State 

Region 

15% 

10% 

14% 

10% 

14% 

11% 

13% 

17% 

16% 

14% 

13% 

11% 

5% 

0% 


Disadvantaged

50% 

TAKS Commended: Math Grade 10 and 11 

45% 

40% 

35% 

34% 

30% 

14 

25% 

25% 

29% 

28% 


State 

20% 

21% 

Region 

15% 

18% 

17% 

16% 

10% 

5% 

12% 

7% 

12% 

9% 

12% 

11% 

13% 

0% 


Disadvantaged

50% 

TAKS Commended: Science Grade 10 and 11 

45% 

40% 

35% 

30% 

32% 

15 

25% 

28% 

26% 


State 

20% 

22% 

Region 

19% 

15% 

10% 

5% 

9% 

4% 

10% 

7% 

7% 

15% 

13% 

6% 

13% 

11% 

0% 


Disadvantaged

70% 

TAKS Commended: Social Studies Grade 10 and 11 

60% 

65% 

58% 

58% 

50% 

51% 

48% 

16 

40% 

30% 

36% 

38% 

32% 

38% 

43% 

40% 

39% 

36% 


State 

Region 

20% 

24% 

10% 

9% 

0% 


Disadvantaged

100% 

TAKS Exit Level: Cumulative Pass Rate 

95% 

90% 

17 

85% 

80% 

75% 

70% 


Disadvantaged 

WISD 2011 WISD 2012 Region 2012 State 2012

96.5% 

Attendance Rate: Cumulative Pass Rate 

96.0% 

95.5% 

95.0% 

94.5% 

18 

94.0% 

93.5% 

93.0% 

92.5% 

92.0% 

91.5% 


Disadvantaged 

2009-2010 2010-2011 Region 2010-2011 State 2010-2011

0.7% 

Annual Dropout Rate (Gr 7-8) 

0.6% 

0.5% 

0.4% 

19 

0.3% 

0.2% 

0.1% 

0.0% 


Disadvantaged 

2009-2010 2010-2011 Region 2010-2011 State 2010-2011

9.0% 

Annual Dropout Rate (Gr 9-12) 

8.0% 

7.0% 

6.0% 

5.0% 

20 

4.0% 

3.0% 

2.0% 

1.0% 

0.0% 


Disadvantaged 

2009-2010 2010-2011 Region 2010-2011 State 2010-2011

100.0% 

4-year Completion Rate (9-12) 

90.0% 

80.0% 

70.0% 

60.0% 

21 

50.0% 

40.0% 

30.0% 

20.0% 

10.0% 

0.0% 

Graduated Received GED Continued HS Dropped out 

WISD 2011 Region 2010-2011 State 2010-2011

100.0% 

Advanced Course/Dual Enrollment Completion 

90.0% 

80.0% 

70.0% 

22 

60.0% 

50.0% 

40.0% 

State 

Region 


30.0% 

20.0% 

10.0% 

0.0% 

2009-10 2010-11

1200 

Average SAT Score 

1000 

800 

23 

600 

400 

Class of 2010 

Class of 2011 

200 

0 

State Region WISD African 

American 

Hispanic 

White

25.0 

Average ACT Score 

20.0 

24 

15.0 

Class of 2010 

10.0 

Class of 2011 

5.0 

0.0 

State Region WISD African American Hispanic White

25 

Section 2 

District Profile

Ethnicity 

26 

1% 

11% 

0% 0% 

1% 

31% 


African American 

Hispanic 

White 

American Indian 

Asian 

30% 

0% 

0% 

4% 

2% 

13% 

STATE 

African American 

Hispanic 

White 

American Indian 

Asian 

56% 

Pacific Islander 

Two ro More Races 

51% 

Pacific Islander 

Two ro More Races

Socio-Economic Status 


Economically 

Disadvantaged 

State 

Economically 

disadvantaged 

27 

12% 

40% 

88% 

60%

LEP Status 


LEP 

State 

LEP 

28 

17% 

17% 

83% 

83%

Socio-Economic Status 


At-Risk 

State 

At-Risk 

29 

30% 

70% 

55% 

45%

Accessing the AEIS report 

o The District and Campus AEIS reports are 

posted on the WISD website 

(www.wacoisd.org) 

30 

o The District and specific Campus AEIS reports 

will be available at each campus after Jan. 7, 

2013 

o All AEIS reports are available on the Texas 

Education Agency (TEA) website 

(www.tea.state.tx.us)

31 

Comments

Date: November 15, 2012 

Time: 6:00 p.m. 

Place: WISD Conference Center 

115 S. 5 th Street, Waco, TX 

Call to Order: Pat Atkins, Board President, called the meeting of the Waco Independent School 

District Board of Trustees to order at 6:00 p.m. He stated that a quorum of Board members was 

present and that notice of the meeting had been posted. 

Board Members Present: President Pat Atkins, Secretary Angela Tekell, Norman Manning, 

Cary DuPuy, Alex Williams and Larry Perez 

Board Member Absent: Allen Sykes 

III. Closed Meeting – President Atkins called the closed meeting to order at 6:00 p.m. pursuant 

to the following sections of the Texas Government Code: 

A. 551.071 Consultation with Attorneys 

1. Consultation with Attorneys Regarding all Matters related to Pending Litigation, Civil 

Action No: 6:1-cv-00027-WSS 

B. 551.072 Deliberation Regarding Real Property 

1. Purchase of Property 

2. Sale of Property 

C. 551.074 Personnel Matters 

No action was taken during the closed meeting. President Atkins reconvened the open meeting at 

8:27 p.m. 

IV. Public Hearing 

A. Public Hearing on Schools FIRST – President Atkins opened the public hearing at 8:27 

p.m. 

Sheryl Davis gave a presentation on the 2012 School Financial Integrity Rating System 

of Texas (School FIRST) which is the financial accountability system developed by the 

Texas Education Agency. The primary goal of School FIRST is to achieve quality 

performance in the management of a school district’s financial resources. Waco ISD 

once again received the state’s highest financial accountability rating of “Superior 

Achievement” for the 2011-12 school year. 

President Atkins closed the public hearing at 8:35 p.m. 

V. Discussion of Consent Agenda items for November 29, 2012, Board of Trustees 

Regular Board Meeting 

B. Approve Job Order Contract Renewal for Scoreboard Repair Services 

The Board asked for clarification of the services provided under the contract renewal. 

Ms. Davis stated that the job order contract was for repair of all scoreboards within the 

District. 

32

K. Approve Contract for Professional Occupational Therapy for Special Education 

Students 

The Board questioned the automatic renewal clause in the contract. The contract is for 

the 2012-13 school year and the department will evaluate the service received at the 

end of the year to determine if the contract should be renewed or if a rebid is needed. 

L. Approve Contract for Professional Assessment and Evaluation Services for Special 

Education Students 

Due to the high number of evaluations and the lack of trained District staff, Elyse 

Tarlton recommends the utilization of evaluation consultants to assist staff in evaluating 

special education students and assist in redeveloping the District’s processes to ensure 

the appropriate identification of students with disabilities. Ms. Tarlton was asked to 

provide a summary at the end of the year if the cost exceeded the $125,000 estimated 

amount. 

M. Designate School Buses as Surplus Property 

Ms. Davis is recommending that the District declare seven buses surplus in order to 

continue scheduled bus replacement. She anticipates purchasing three new buses. 

P. Approve District Goals for the 2012-13 School Year 

The Board suggested having the goal state that tracking of coaches who leave the 

District for other jobs would be done in order to maintain good coaches and improve 

the turnover rate. 

VI. Discussion and Possible Action on November 29, 2012 

A. Award of Construction Manager At-Risk for the Advanced Manufacturing Academy 

Renovations 

The Board was concerned about the evaluation disparity between the three bids 

received for the project and asked about the bid evaluation process. The bids were 

evaluated by the architect, Craig Finley and Donna McKethan. 

VII. Reports and Discussion 

A. Report on District Goals (2012-2013) 

Dr. Cain presented accomplished goals for the Board’s review. Ms. Davis, Dr. 

Boswell, Mr. Morgan and Coach Denson were available to answer questions. 

B. Report on Required Board Team Building Training 

The Board is required to have three hours of team-building training. Dr. Cain 

suggested three dates, and the Board chose Saturday, January 19, 2013, from 8:30 a.m. 

to 1:30 p.m. 

C. Report on Purchases Over $25,000 

D. Monthly Financial Reports for the period ending October 31, 2012 

VIII. Adjournment 

A motion was made by Mr. Manning, seconded by Mr. Williams to adjourn at 9:22 p.m. 

33

Date: November 29, 2012 

Time: 7:00 p.m. 

Place: WISD Conference Center 

115 S. 5 th Street, Waco, TX 

Call to Order: Pat Atkins, Board President, called the meeting of the Waco Independent School 

District Board of Trustees to order at 7:03 p.m. He stated that a quorum of Board members was 

present and that notice of the meeting had been posted. 

Board Members Present: President Pat Atkins, Vice President Allen Sykes, Secretary Angela 

Tekell, Cary DuPuy, Norman Manning, Larry Perez and Alex Williams 

III. Open Meeting 

IV. Moment of Silence 

V. Pledge of Allegiance 

The Pledge of Allegiance was led by Alexis Levine, 7th grader, at Indian Spring Middle 

School. 

VI. Special Recognition 

Dr. Cain recognized the following groups/individuals: 

The University High School JROTC Battalion has received the Gold Star Honor Unit 

with Distinction Award. Members of the Battalion were recognized along with 

instructors First Sergeant Leonard Montelongo and Sergeant First Class Marcus Haner. 

The “Above and Beyond” the call of duty award was given to employee Daniel Castillo 

for his assistance in handling a last-minute network problem at a Baylor University 

regional conference at University High. Others recognized for their efforts included 

James Whatley, Karen Hassell, Bill Shepard, Lisa Walters and Jennifer Womack. 

The University High Soccer Buddies and soccer coach Mike Chapman were recognized 

for their community service projects 

Dr. Cain recognized the Partners of the Month for November as follows: 

Antioch Community Church and Provident Heights Elementary 

Pi Beta Phi Sorority and Alpha Tau Omega Fraternity of Baylor University and South 

Waco Elementary 

VII. Audience for Guests 

Armando Arvizu spoke regarding diversity in the community. 

Charlie Olson, president of the Waco Business League, complimented the District in its 

formation of the Advanced Manufacturing Academy which will provide skilled 

technicians to area businesses. He presented a check for $20,000 from the Waco 

Business League to show support of the Academy 

VIII. Consent Agenda 

A. Approve Minutes 

1. October 18, 2012 Workshop 

2. October 25, 2012 Regular Meeting 

B. Approve the 2012-2013 Budget Amendments 

Amendment 010 – General Fund, Sale of Real and personal Property Revenue – 

The $5,442,384 will be used for Cesar Chavez Middle School classroom wing, 

cafeteria expansion and Indian Spring Middle School gymnasium addition, track 

34

and interior renovations and future projects as needed. This amendment affects fund 

balance. 

Amendment 011 – General Fund, Other Local Revenue – Increases local revenues 

by $3,545.60 to match receipts from the marching band contest and fine arts 

mariachi performance. 

Amendment 012 – General Fund, General Administration – Reallocates $44,768.26 

for salaries and copy rental. 

C. Approve Resolution Committing Fund Balance - Pulled 

D. Approve Bid Award for Alarm Monitoring Services 

Contract was renewed with Macguire Fire Equipment, Inc. 

The contract with Kids Therapy Services/Leslie Pearcy for professional physical 

therapy services for students throughout the 2012-13 school year was approved. 

E. Approve Bid Award for Classroom Materials – Part 3 

A list of 30 bids was approved. 

F. Approve Bid Award for General Merchandise – Local Retailers – Part 3 

Thirteen bid responses were approved for inclusion in the original vendor list, however, 

only four were local vendors. 

G. Approve Bid Award for Library Media – Supplies and Equipment 

A list of 58 bids was approved. 

H. Approve Job Order Contract Renewal for Scoreboard Repair Services 

Contract was renewed with Hensel Electric Company. 

I. Approve Interlocal Agreement with the Education Service Center (ESC) Region 16 

(TEXBUY) 

J. Approve “No Child Left Behind” Supplemental Education Service (SES) Providers 

K. Approve Contract for Professional Occupational Therapy for Special Education 

Students – Pulled by Administration 

L. Approve Contract for professional Assessment and Evaluation Services for Special 

Education Students 

M. Designate School Buses as Surplus Property 

N. Authorize Administration to Purchase lots Adjacent to WISD Property 

O. Approve Revised PDAS Calendar 

P. Approve District Goals for 2012-13 School Year 

Q. Render finding that good cause did not exist under Texas Education Code 21.105(c)(2) 

and authorize the Superintendent to file a written complaint with SBEC for contract 

abandonment 

Item C was pulled from the consent agenda for discussion. Item K was removed by 

Administration. 

Mr. DuPuy moved, seconded by Mr. Manning, that the consent agenda be approved with the 

exception of Items C and K. Motion passed 7-0. 

Action on items pulled from the consent agenda: 

C. The Board asked for clarification of the resolution to commit $400,000 from fund 

balance for the estimated cost of renovations of the Advanced Manufacturing Academy 

35

to be located at the Doris Miller Elementary School site. Ms. Davis stated that the cost 

of the project will be funded through a collaboration with local business, industry and 

foundations. While any shortages in donations might be covered through tuition 

charges, it is possible that the General Fund will need to be used for some portion of the 

cost. 

Mr. Sykes moved, seconded by Mr. DuPuy, that the Board approve the Resolution 

committing unassigned general operating fund balance in the amount of $400,000 for 

the cost of renovations of the Advanced Manufacturing Academy. Motion passed 7-0. 

K. Pulled by Administration 

IX. Discussion and Possible Action 

A. Award of Construction Manager At-Risk for the Advanced Manufacturing Academy 

Renovations 

Allen Sykes moved, seconded by Alex Williams, that Mazanec Construction be 

awarded the contract for Construction Manager at Risk for the Advanced 

Manufacturing Academy. Motion passed 7-0. 

X. Reports and Discussion 

A. Report on Every Day-Ready to Learn Grant 

Hannah Kuhl, a social worker for Waco ISD, gave a report on the Every Day-Ready to 

Learn Grant funded through the Cooper Foundation. In an effort to increase student 

attendance, parents of students in Pre-K through first grade at J. H. Hines, Crestview 

and South Waco elementary schools are provided resources, life skills and parenting 

classes in an effort to increase student attendance. 

B. Report on NCLB High Qualified 

Report is included in agenda. There were no questions. 

C. Report on High School Planning 

Dr. Bill Shepard and Kristen Look, counselor at Waco High, discussed the academic 

and career planning process for students, counselors and parents. High school 

showcases are being offered to students and parents as follows: 

University High – December 12, 2012 

Waco High – December 19, 2012 

XI. Adjournment 

The motion was made by Mr. Perez, seconded by Mr. Manning, to adjourn at 7:52 p.m. 

36




Contact Person: Sheryl Davis 

RE: 

X-B Approve 2012-2013 Budget Amendments 

================================================================= 


The Texas Education Agency has established additional requirements for school 

district budget preparation. As part of these requirements, a school district must 

amend the official budget before exceeding a functional expenditure category, i.e., 

instruction, administration, etc., in the total district budget. Attached are copies of the 

proposed amendments to the Official Budget identifying details of the requests. The 

following summarizes the effect of these amendments by functional category. 

Summary: 

Amendment #013: Student Services Department 

This amendment will reallocate budgeted funds for instructional extra-duty to 

instructional leadership and health services for professional salaries and benefits. The 

adjustment is required to appropriately reclassify the budget to the proper expenditure 

codes per TEA accounting guidelines. 

Source of Funds: 

Use of Funds: 

Fund Balance Effect: 

TEA Code Function Description 

$2,742.00 Instruction expenditure function 

$2,742.00 Instructional Leadership and Health Services 

expenditure functions 

None 

Amendment #014: Elementary Education Program Department 

This amendment will reallocate budgeted funds for counseling equipment to instructional 

leadership for the Campus Intervention Team. The adjustment is required to 

appropriately reclassify the budget to the proper expenditure codes per TEA accounting 

guidelines. 


Use of Funds: 



$2,042.78 Counseling expenditure function 

$2,042.78 Instructional Leadership expenditure function 

None 

Amendment #015: State and Federal Programs 

This amendment will reallocate budgeted funds for counseling salaries and benefits to 

instructional salaries and benefits. The adjustment is required to appropriately reclassify 

the budget to the proper expenditure codes per TEA accounting guidelines. 


Use of Funds: 





None 

37

Amendment #016: Curriculum Department 

This amendment will reallocate budgeted funds for staff development supplies to 

instructional leadership supplies. The adjustment is required to appropriately reclassify 

the budget to the proper expenditure codes per TEA accounting guidelines. 


Use of Funds: 



$200.00 Staff Development expenditure function 

$200.00 Instructional Leadership expenditure function 

None 


This amendment will reallocate budgeted funds for staff development educational service 

center services to instructional miscellaneous contracted services. The adjustment is 

required to appropriately reclassify the budget to the proper expenditure codes per TEA 

accounting guidelines. 


Use of Funds: 



$15,652.00 Staff Development expenditure function 


None 

Amendment #018: Finance Department 

This amendment will reallocate budgeted funds for instructional extra-duty to general 

administration paraprofessional payroll costs. The adjustment is required to 

appropriately reclassify the budget to the proper expenditure codes per TEA accounting 

guidelines. 


Use of Funds: 




$34,601.00 General Administration expenditure function 

None 

Amendment #019: General Fund – General Administration 


instructional leadership, health services, general administration and data processing for 

employee travel. The adjustment is required to appropriately reclassify the budget to the 

proper expenditure codes per TEA accounting guidelines. 


Use of Funds: 




$3,900.00 Instructional Leadership, Health Services, 

General Administration and Data Processing 

expenditure functions 

None 

Amendment #020: Waco High School 

This amendment will reallocate budgeted funds for instructional extra-duty to counseling 

for professional salary and benefits. The adjustment is required to appropriately 

reclassify the budget to the proper expenditure codes per TEA accounting guidelines. 


Use of Funds: 





None 

38

Amendment #021: Prior Year Designated Funds 

This amendment adjusts the roll forward of funds committed for the renovations at Indian 

Spring Middle School. 


Use of Funds: 



$253,506.27 Committed and Assigned Fund Balance 

$253,506.27 Facilities Acquisition and Construction 

expenditure function 

Decrease 

Amendment #022: Waco High School 

This amendment amends the General Fund budget to cover the cost of upgrading the 

security cameras at Waco High School. 


Use of Funds: 



$343,000.00 Unassigned Fund Balance 

$343,000.00 Security expenditure function 

Decrease 


This amendment will reallocate budgeted funds for instructional miscellaneous contracted 

services to maintenance for miscellaneous contracted services. The adjustment is 




Use of Funds: 




$1,308.35 Maintenance expenditure function 

None 

Amendment #024: Advanced Academic Studies Department 


instructional leadership paraprofessional salaries and benefits. The adjustment is 




Use of Funds: 




$6,532.62 Instructional Leadership expenditure function 

None 

Fiscal Implications: 

Amendment #021 decreases fund balance by $253,506.27. Amendment #022 

decreases fund balance by $343,000.00. The remaining amendments have no effect 

on fund balance. 

Administrative Recommendation(s): 

The administration recommends that the Board of Trustees approve the budget 

amendments, as presented. 

39





RE: X-C Bid Renewal for Internet Service Provider (E-rate) 

=================================================================== 


Request for Proposal, RFP # 10-0871, was previously opened and evaluated for the 

purpose of awarding a contract for Internet Service Provider (E-rate bid). There were four 

proposals received, two were not considered because they did not offer the speeds 

requested in the RFP. After the bids were evaluated, the Technology Department 

recommended that Grande Communications be awarded the contract for Internet Service 

Provider. A tabulation of the bid proposals is displayed below for your review. This is a 

contract renewal and, as such, there is no bid evaluation attached. 

It has been determined that a need exists to increase the bandwidth speed supplying 

access to the Internet and web-based programs. This potential need was addressed in the 

original RFP and pricing was established for multiple years for multiple speeds. The 

Technology Department is recommending that the bandwidth speed be increased from 

150 Mbps to 300 Mbps to satisfy the increasing internet demands of the district. Grande 

is willing to make that speed adjustment mid-year for the remainder of our existing 

contract Year 15 E-Rate (July 1, 2012-June 30, 2013) as well as provide us with a 

renewal for that speed for the Year 16 E-Rate (July 1, 2013-June 30, 2014), which is the 

final year of this bid award. 

Vendor 

ATT 

Grande 

Speed 

costper 

monthfor 

Yr1 

costper 

monthfor 

Yr2 

costper 

monthfor 

Yr3 

150Mbps $14,021.28 

$9,843.72 

$ 8,868.38 

250Mbps $19,149.52 

$13,174.48 

$13,037.92 

300Mbps 

wasnotoffered 

150Mbps $ 6,000.00 $5,700.00 

$ 5,400.00 

250Mbps $ 9,000.00 $8,500.00 

$ 8,000.00 

300Mbps $ 9,900.00 $9,300.00 

$ 8,700.00 

AwardNotes 

originalaward 

recommendedaward 

NeithervendorwasaHUB,SBE,oralocalvendor. 

62


The cost of these services will be charged to the appropriate contracted services budget. 

The monthly cost increase for the remainder of Year 15 E-Rate cycle is $3000 per month, 

or an additional $18,000 from January 1, 2013 until June 30, 2013. The annual cost for 

Year 16 E-Rate cycle will be $104,400. These amounts are before the E-Rate discount. 


The Administration recommends that the Board of Trustees approves the renewal of the 

contract for Internet Service Provider, Year 16 E-Rate cycle, with Grande Communications 

including the change in internet speed from 150 Mbps to 300 Mbps for the remainder of 

the Year 15 E-Rate cycle, as presented. 

63





RE: X-D Bid Renewal for Local and Long Distance Service (E-Rate) 

================================================================= 


Requests for Proposals, Bid # 11-0917, local and long distance telephone 

service (E-Rate bid) were previously opened and evaluated for the purpose of 

awarding a vendor for local and long distance service needs. 

One bid response was received from AT&T. As the cost is based on use, the 

total minutes of local and long-distance telephone use is not available. The bid 

was based on current usage of local minutes which is estimated at 

$198,274.56 for the year. The long-distance cost is presented as a cost per 

minute. The offered long-distance rate per minute was lower than the prior rate 

per minute cost. 

COMPANY TOTAL BID ELIGIBLE INELIGIBLE POTENTIAL 

OUT-OF- 

POCKET 

TOTAL 

AT&T – local telephone $198,274.56 unknown unknown $19,827.46 

AT&T – long-distance 

telephone (Interlata – 

calls with the same 

geographic region) 

AT&T – long-distance 

telephone (Interstate – 

calls from state to state) 

$.0270 / 

minute 

$.0260 / 

minute 

After evaluating all of the information included in the RFP response, AT&T was 

the only response and met the specifications outlined in the RFP. No 

evaluation grid was prepared as this was the only vendor who submitted a bid. 

ATT is not a HUB, a SBE, or a local vendor. 


The cost for local service is anticipated to be approximately $19,827.46 (after 

E-Rate discounts), based on current usage and will be charged to the 

appropriate utility service account. 

64


The Administration recommends that the bid award for the local and long 

distance service, be renewed to ATT as presented. 

65





RE: X-E Bid Renewal for Promotional Items 

================================================================= 


Sealed Bids, Bid # 09-0827, Promotional Items, were previously opened and 

tabulated for the purpose of creating a list of vendors which the district could 

use to purchase promotional items. There were thirty-seven responses to the 

original request. 

The current list of vendors has served the District well; therefore we would like 

to exercise our option to renew this bid for an additional one (1) year period. 

The original list of vendors is attached for your review. This is a renewal of an 

old bid, and as such, there is no bid evaluation attached nor was vendor status 

information collected (i.e. HUB, SBE, Local). 


The cost of this service will be charged to the appropriate campus/department 

budget. 


The Administration recommends that the list of vendors for Promotional Items 

be renewed, as presented. 

66

Promotional Items 

Bid Tabulation 

Bid # 009-0827 

Organization Name Address City ST Zip Phone Contact Name Disc % Primary Scope of Business 

Ad Spectations LLC 8801 Woodway Drive Waco Tx 76712 254-751-1821 Keith Parnell Promotional/Screen Prints/caps 

student incentives, teacher 

appreciation, spirit items, fund 

Advertising Matters, LLC 4612 Williams Rd Benbrook Tx 76116 817-244-0762 Rose Key 

raising 

Ad-Wear & Speciality of 

Texas, Inc. 8120 Westglen Houston Tx 77063 713-953-9881 David Tannenbaum 30% 

silkscreend and embroidered 

apparel & promotional items 

Allmark Impressions 

823 N. Riverside Drive 

Fort 

Worth TX 76111 817-834-0080 Nancy Menchaca 10% 

Stamps, Promotional Products, 

Engraving 

Authentic Promotions.com 

4640 Marconi Avenue 

suite 5 Sacramento CA 95821 800-497-7765 Kendra Burow 25% Promotional Products 

Axiom Advertising 524 Esther Waco TX 76710 254-776-1288 David Milligan Promotional Products 

B F Hurley Mat Co Inc 7701 Interbay Blvd Tampa FL 33616 800-274-6287 Cheryl Morman Custom entrance mats 

screen printing, spirit items, 

Blue Moose Tees 912 113th Street Arlington Tx 76011 877-566-6673 Jennifer Kohl 

athletic supplies, uniforms 

67 

Carrousel Prints 4737 Stanton Waco TX 76710 254-776-0955 Rhonda Rossi 

Wholesale 

Prices Screen Printing 

14643 Dallas Pkwy Suite 

Combustion Media, Inc. 550 Dallas TX 75254 214-751-7901 James Schaefer 10-45% Marketing/Promotional Items 

Award Recognition/Garment 

Comsult Systems 4848 Guiton #102 Houston TX 77027 713-680-1329 Robert L Zimmerman 10-15% Decorations/Promotional Products 

Novelty Items/Early Education 

Constructive Playthings 13201 Arrington Rd Grandview MO 64030 800-448-2972 Same Schissler 5% Supplies 

Crestline Co 70 Mount Hope Avenue Lewiston ME 04240 800-221-7797 Mike Truchon 5% custom imprinted products 

Field Business Forms PO Box 5158 Waco Tx 76708 254-756-5813 Derek McLennan promotional products and wearable 

holiday cards, office forms, 

Based on promotional items, polyurethane 

Flash Business Forms 2408 Hopkins Drive Plano TX 75025 972-491-2024 Maxine Levy Volume bags, ink cartridge 

Gandy Ink 

2027 Industrial Ave 

San 

Antonio TX 76904 800-999-8137 John Gandy 

screen printed embroidered, 

wearable apparel, decals, mugs, 

stadium seats, koozies 

Hammond & Stephens div of 

Premier Agendas Inc P O Box 629 Fremont NE 68026 800-228-9875 Nancy Detmer 

school forms, awards, class record 

& plan books, medals, pins 

apparel, promo products, web 

design, graphic design, print 

Hole in the Wall Roof 1218 Speight Waco Tx 76706 254-756-1220 Britt Knighton up to 60% material 

custom imprinted, recognition 

Imprint Resources 1100 Grassmere Richardson Tx 75080 800-929-2618 Cissy Holloway 0-35% items, awards advertising 

1 of 2 12/12/2012 jam

Promotional Items 

Bid Tabulation 

Bid # 009-0827 

Organization Name Address City ST Zip Phone Contact Name Disc % Primary Scope of Business 

JM Tees & Apparel 1515 Haynie Bebnd Round Rock Tx 78665 512-388-5555 Omar Tonkins 10% Screen printing & uniforms 

at least 

Laine Advertising Co P O Box 7007 Waco TX 76714 254-772-9308 Gary McWilliams 10% Advertising Specialties 

Little Grasshopper Ink 605 Parkview Ct Kennedale Tx 76060 817-980-8088 Lori Bryan 10% 

graphic design, web design safety 

awards, promo items 

520 Hewitt Drive / PO 

Mackie's 

Box 308 Hewitt TX 76643 254-666-1111 Larry Mackie 15% Promotional Products 

Copperas 

Screenprinting, embroidery, 

promotional products, gifts, office 

Maverick Arts 

2104 Freedom Lane Cove Tx 76522 254-867-1798 254-717-0489 10% supplies 

Neff Motivation Inc 

645 Pine Street / PO BX 

218 Greenville OH 45331 817-326-6335 Brad Allen 9% 

Letter jackets, school awards, 

apparel 

Office Depot 

14600 Trinity Blvd Suite 

300 Ft Worth TX 76155 817-988-8523 Keith Asprion 

minimum 

of 5% office supplies, promo, technology 

Pepwear, LLC 1031 Eastgate Dr. Midlothian Tx 76065 877-899-1919 Loree Holveck 

custom apparel & Promotional 

Products 

68 

Positive Promotions 15 Gilpin Avenue Hauppauge NY 11788 877-258-1225 Steve Carapella 5% Promotional Products 

Powerscreation 3717 W. Industrial Blvd Waco Tx 76711 254-756-4444 Dennis Phipps 10% screenprinting, promo products 

Promos That Rock PO Box 493 Dalton PA 18414 866-762-5968 Jim Krieger promotional items 

S & T Enterprises P O Box 8303 Midland TX 79708 432-694-0399 Tangie Hutchinson 

TAKS incentive products ribbons, 

erasers stickers 

Screen-Tex Graphics 1004 Franklin Avenue Waco TX 76701 254-754-0030 Jack Schrader 

Screenprinting & promotional 

products 

Shawn Promotions 202 Long Street Pulaski TN 38478 931-363-0433 Fran Douthitt 25% promotional items, wearables 

SMR Promotions PO Box 1659 Keller TX 76244 817-595-3131 Jim Conlin promotional products 

emblems, awards, medals, patches, 

Southwest Emblem Company P O Box 350 Cisco TX 76437 254-442-2500 Rae Wilson 

ribbons 

Tote Unlimited 1401 South Sylvania Ave Ft Worth TX 76111 817-698-8300 Ron Edwards shirts, bags, pins, ribbons, awards 

discount screen printing, embroidery, pens, 

based on sporting items, health wellness, 

W Promotions/T-shirts Plus 906 Austin Avenue Waco TX 76701 254-753-3411 Davin Alexander quantity safety, 

2 of 2 12/12/2012 jam





RE: X-F Approve Residential Placement Services through the Bayes 

Achievement Center 

================================================================= 


The Waco ISD has a need for a residential placement location for a special 

education student. Due to the requirements on the A.R.D., this placement 

needs to occur immediately. The Special Education Department would like to 

place this student at the Bayes Achievement Center (BAC). 

The Bayes Achievement Center, Inc., in an effort to re-invent residential 

treatment, offers a residential treatment program and non-public school staffed 

by trained professionals and paraprofessionals. Staff, at the BAC, continually 

works toward providing a warm and loving family environment that replicates 

the nurturing environment of a normal home. 

BAC is licensed by the Texas Department of Family and Protective Services 

(TDFPS) to serve emotionally disturbed children, both male and female, ages 6 

- 17. BAC is a “TEA Approved Non-Public Day School” authorized to serve 

students ages 3 - 22. Although BAC is approved to service a broader age range, 

the age criteria established for admission is 6 - 22. BAC is unable to serve 

children who are without behavior problems, non-ambulatory, H.I.V. positive, 

pregnant/parenting, have a primary issue of substance abuse, those who 

require skilled medical care, or any individual whose safety would be at risk 

due to the use of behavior interventions such a personal restraint (i.e. 

medically fragile, AAI). 

The steps for admission to Bayes Achievement Center, Inc. are as follows: 

A referral is made by an interested party to BAC’s Case Management 

Department 

A site visit to BAC is conducted 

The potential resident/student’s Application for Admission is presented to 

the Treatment Team 

Pending the Treatment Team’s approval of the application, funding is 

secured and the placement contract is developed 

Parent and/or guardian completes the Intake documentation and returns it 

to BAC along with other required documentation (Intake documentation is 

available on the BAC website – www.bayescenter.com) 

Schedule admission date 

69


The annual estimated cost for these services is $55,000 for the remainder of 

the 2012-13 school year and approximately $70,000 if services must be 

continued through the summer of 2013. These services will be funded out of 

Special Education funds. 


The Administration recommends that the Board of Trustees approve the 

residential placement services for a WISD special education student and 

authorize the administration to execute a placement contract with Bayes 

Achievement Center, Inc., as presented. 

70





RE: 

X-G Recension and Award of Prime Contracts for the Cesar Chavez and 

Indian Spring Middle Schools Projects 

================================================================= 


Bids were previously opened and awarded for the construction of the middle 

school science labs, package 3, for Cesar Chavez and Indian Spring Middle 

Schools. Two of the vendors awarded are unable to fulfill their bid obligations. 

Gallegos Construction was awarded the painting and wall covering bid, but was 

unable to obtain the payment and performance bonds required by law. Mutual 

Sprinklers was originally awarded the fire sprinkler system bid but they had 

omitted the cost of the fire pump and could not honor their bid price. The 

contract awards to these vendors’ contracts must be rescinded and awarded to 

the second most responsive bidders. 

The second most responsive bidder for the painting and wall covering bid was 

Shahan and Son, in the amount of $149,086, and for the fire sprinkler systems 

was A-1 Fire and Safety Equipment, in the amount of $78,400. 

See attached letter of recommendation from Gallagher Construction. 


Project costs for Indian Springs and Cesar Chavez Middle Schools will be 

funded through a variety of sources. It is expected that approximately $1.5 

million will be funded with the remaining proceeds from the issuance of Waco 

ISD Unlimited Tax School Building bonds, series 2008 and 2009. 

Approximately $500,000 will be requested from the Tax Increment Fund. The 

District has or will receive $6,798,852 from the sales of Sul Ross Elementary, 

the Texas Playhouse and University Middle School. The remaining $631,467 

needed for the projects will come from the General Fund Unassigned Fund 

Balance unless additional properties are sold. 


The Administration recommends that the Board of Trustees rescind the 

contract awards to Gallegos Construction and Mutual Sprinklers and approve 

the award of the contract for painting and wall covering to Shahan and Son 

and the contract for the fire sprinkler system to A-1 Fire and Safety 

Equipment, as presented. 

71

® 

 

 

December7,2012 

 

 

Ms.SherylDavis,AssistantSuperintendentforBusinessandSupportServices 

WacoIndependentSchoolDistrict 

501FranklinAvenue 

Waco,Texas76701 

 

Re: MiddleSchoolScienceLabs–Package3 

CesarChavezMSandIndianSpringMS 

 

DearMs.Davis: 

 

GallagherConstructionServicesisrecommendingthatthepreviouslyawardedcontractsforCSP09E, 

Painting and CSP 15D, Fire Sprinkler System, for the Middle School Science Labs – Package 3 be 

rescindedandawardmadetotherespondentwiththenexthighestevaluation. 

 

TheoriginallyawardedcontractorforCSP09E,GallegosConstruction,isunabletoprovideperformance 

and payment bonds as required by the project specifications and Chapter 2253 of the Texas 

Government Code. Based on this failure to meet the terms of the Contract, Gallagher Construction 

Services recommends award for this package be made to the following contractor in the specified 

amount: 

CONTRACT 

CSP# SCOPE CONTRACTOR 

AMOUNT 

CSP09E PaintingandWallcovering ShahanandSon $149,086 

 

The originally awarded contractor for CSP 15D, Mutual Sprinklers, did not include the cost of the 

requiredfire pumpfortheCesarChavez MSproject.Basedon thisfailure tomeetthetermsofthe 

Contract,GallagherConstructionServicesrecommendsawardforthispackagebemadetothefollowing 

contractorinthespecifiedamount: 

CONTRACT 

CSP# SCOPE CONTRACTOR 

AMOUNT 

CSP15D FireSprinklerSystems A1FireandSafetyEquipment $78,400 

WerecommendthattheDistrictawardthesecontractscontingentuponfurthernegotiationswiththe 

Districtandreceiptoftherequiredinsuranceandbondsandiftheawardedcontractordoesnotprovide 

them,awardismadetotherespondentwiththenexthighestevaluation. 

 

Sincerely, 

GALLAGHERCONSTRUCTIONSERVICES 

VonGallagher,President 

 

100N.6 th Street,Suite803Waco,TX76701254.732.0924254.434.4784Faxwww.gallaghertx.com 

72





RE: X-H Designate Miscellaneous Equipment as Surplus Property 

================================================================= 


The District has miscellaneous technology equipment ready for surplus. 

Computer hard drives will be erased of all data. Barcode numbers have been 

recorded and equipment will be removed from the District’s fixed assets 

inventory records. 


None 


The Administration recommends that the attached list of miscellaneous 

technology equipment be declared surplus, as presented. 

73


Inventory Removal Record 

Codes* A=Auctioned D=Donated DI=Disposed 

L=Lost S=Salvaged ST=Stolen 

74 

Barcode # 

Federal 

Property Description Make Model # Serial # Code * 

Campus/ 

Department 

28005 N apple laptop Apple powerbook g4 A1010 model Carver 

28002 n apple laptop Apple powerbook g4 A1010 model Carver 




24238 n apple laptop Apple Ibook UV 32105 WNDF Carver 

17565 n apple laptop Apple Ibook model M8413` Carver 

46429 n dell laptop dell mini 39128948065 Carver 

46428 n dell laptop dell mini 34652771425 Carver 

46433 n dell laptop dell mini 341D5K1 Carver 

46430 n dell laptop dell mini can't see Carver 



46623 n bamboo fun wacom cte-650 9EPOOO579 Carver 

47955 n Smart Technogies airliner cte-630bt/011A 9GZ006991 Carver 

n/a n scanners 3 cannon n/a n/a Carver 

24003 n compact disc Lacie n/a n/a Carver 

1397 n vcr ` Sony SLV-761HF 3-668-074-01 Carver 

28576 N document camera avervision POA3 04709-3120 Carver 

28573 n document camera avervision POA3 04640-3120 Carver 


1 of 8





75 

Barcode # 

Federal 


Campus/ 

Department 


23768 n cte computer dell DHP 53L7P21 Carver 

n/a n scanner hp 5550C n/a Carver 

34376 n projector mitsubishi DLP 4786 Carver 

34371 n projector mitsubishi DLP 5228 Carver 

n/a n printer lexmark n/a n/a Carver 

24458 n projector toshiba TLP261 35639449 Carver 

24456 n projector toshiba TLP261 35639410 Carver 

28904 n projector infocus n/a AMMC42203501 Carver 



n/a n dell cte dell xp profess 457574 Carver 

31367 n dell cte dell xp profess n/a Carver 

23768 n dell cte dell xp profess 45434303484 Carver 

62692 n dell lapt dell windows 7 00196-234-680-308 Carver 

17850 n dell cte dell xp profess 82bmj11 Carver 

23769 n dell cte dell xp profess n/a Carver 

23759 n dell cte dell xp profess jbm7p21 Carver 

23762 n dell cte dell xp profess czk7p21 Carver 

23762 n dell cte dell xp profess h7k7p21 Carver 

16923 n dell cte dell xp profess 16f4911 Carver 

2 of 8





76 

Barcode # 

Federal 


Campus/ 

Department 

n/a n dell cte dell xp profess bdl7p21 Carver 

n/a n dell monitor dell n/a Carver 

23678 n apple cte apple powermac Carver 

43575 n dell cte dell dcne 4dz4lh1 Carver 

37336 n dell cte dell dcne bw9fd1 Carver 

3554 n dell cte dell dcne 5h2vmz1 Carver 

35556 n dell cte dell dcne 692vmc1 Carver 

36466 n dell cte dell dcne f55pfc1 Carver 

35592 n dell cte dell dcne dj2vmci Carver 

49745 n dell laptop cow dell xp 4dwhxk1 Carver 

57815 n dell laptop cow dell xp 44bkzp1 Carver 

57808 n dell laptop cow dell xp b4bkzp1 Carver 

24458 n lcd projector toshiba tlp261 35639449 Carver 

34376 n dlp projector mitsubishi dsd110r 4786 Carver 

16005 n monitor Apple imac n/a Carver 

n/a n monitor dell trinitron n/a Carver 

30082 n monitor Apple emac n/a Carver 


27742 n monitor apple emac n/a Carver 

23677 n apple power mac g4 Apple g4 n/a Carver 


3 of 8





77 

Barcode # 

Federal 


Campus/ 

Department 



n/a n monitor Apple emac n/a Carver 





23679 n g4 power mac Apple g4 n/a Carver 



n/a n dell monitor dell m783 n/a Carver 

n/a n dell monitor dell m783 n/a Carver 

n/a n tv jvc 8v32430 0783016r Carver 

n/a n tv jvc 8v32430 07830083r Carver 

5232 n tv rca n/a n/a Carver 

27729 n HP PRINTER laserjet 1330n hp n/a n/a Carver 




4999377 n dell printer dell n/a n/a Carver 

35360 n dell printer energy star dell na n/a Carver 

4 of 8





78 

Barcode # 

Federal 


Campus/ 

Department 

50166 n dell printer energy star dell n/a n/a Carver 

30215 n dell 5100 cn dell n/a n/a Carver 



30633 Computer, Laptop Dell Latitude D505 8K70871 West 

33165 Computer, Laptop Dell Latitude D510 18BG381 West 

27825 Computer, Laptop Dell Latitude D600 262HW41 West 

33164 Computer, Laptop Dell Latitude D510 3486381 West 

30631 Computer, Laptop Dell Latitude D505 BZ60871 West 

33166 Computer, Laptop Dell Latitude D510 5Z7G331 West 

33163 Computer, Laptop Dell Latitude D510 H48G3B1 West 

33553 Computer, Laptop Dell Latitude D520 F88TMB1 West 

27823 Computer, Laptop Dell Latitude D600 B62HW41 West 


44597 Computer, Laptop Dell 4TSTVF1 West 

no tag Projector Optama Ezpro 610H A811123D0LFAC1209 West 

38718 Monitor, LCD Dell E178FPc 64180-78R-0ZRC West 

No Tag Monitor, CRT Dell E773c OJ9235-64180-69F-03B7 West 

9230 Monitor, CRT Dell M781p MX-07C051-47801-17R-B1G4 West 

No Tag Monitor, CRT Dell M783s CN-0M913347609658FHXE West 

No Tag Monitor, CRT Dell M783s CN-0M913347609658F12U West 

9114 Monitor, CRT Dell E551 MY-095WUP-46632-16L-824C West 

9118 Monitor, CRT Dell E551 MY-095WUP-46632-16B-92M4 West 

No Tag Monitor, CRT Dell E551 MY-095WUP-46632-16B-9173 West 

5 of 8





79 

Barcode # 

Federal 


Campus/ 

Department 

No Tag Monitor, CRT Dell M783s CN-OM9133-47609-63E-B432 West 

No Tag Monitor, CRT Dell M783s CN-OM9133-47609-658-FJ2U West 

No Tag Monitor, CRT Dell M783s CN-OM9133-47609-63E-B45L West 

No Tag Monitor, CRT Dell M783s CN-OM9133-47609-63T-F9LP West 

No Tag Monitor, CRT Dell M783s CN-OM9133-47609-63E-B43G West 

No Tag Monitor, CRT Dell E551 CN-095WUP-46633-25P-83MT West 

No Tag Monitor, CRT Dell M783s MY-OM9133-47603-5CN-BZ72 West 

No Tag Monitor, CRT Dell M783s MY-OM9133-47603-63-B4FR West 

No Tag Monitor, CRT Dell M783s MY-OM9133-47603-63-B44Q West 

No Tag Monitor, CRT Dell E773C CN-OJ9235-6410-698-3135 West 

No Tag Monitor, CRT Dell E773C CN-OJ9235-6410-69F-03BA West 

9073 Monitor, CRT Dell E551 MY-095WUP-46632-167-81HH West 

9151 Monitor, CRT Dell E551 MY-O95WUP-46632-16B-92MJ West 

No Tag Monitor, CRT Dell E551 MY-095WUP-46632-16B-92MP West 

No Tag Monitor, CRT Dell E551 MY-095WUP-46632-167-81HG West 

No Tag Monitor, CRT Dell E551 MY-095WUP-46632-16B-92LP West 

No Tag Monitor, CRT Dell E173FPI CN-OD5428-72872-59J-3K7L West 

No Tag Monitor, CRT Dell E773c CN-OJ9235-64180-69F-03BC West 

No Tag Monitor, CRT Dell E773c CN-OJ9235-64180-69F-03BG West 

No Tag Monitor, CRT Dell M783s CN-OM9133-47603-63T-F9X3 West 

9140 Monitor, CRT Dell E551 MY-095WUP-46632-16M-80RX West 

6 of 8





80 

Barcode # 

Federal 


Campus/ 

Department 

9092 Monitor, CRT Dell E551 MY-095WUP-46632-16B-92L8 West 

9225 Monitor, CRT Dell M781p MX-07C051-47801-17R-B1XJ West 

9094 Monitor, CRT Dell E551 MY-095WUP-46632-16B-92LM West 

9254 Monitor, CRT Dell M781p MX-07C051-47801-17R-B2EA West 

No Tag Monitor, CRT Dell E551 MY-095WUP-46632-168-90UK West 

No Tag Monitor, CRT Dell E551 MY-095WUP-46632-16B-92NO West 

9150 Monitor, CRT Dell E551 MY-095WUP-46632-16A-80NH West 

9143 Monitor, CRT Dell E551 MY-095WUP-46632-16L-824D West 

76191 Computer, desktop Apple iMac YM109501KLX West 

32768 Projector Mitsubishi SD110u 6009155 West 

33163 Laptop Latitude D510 H48G3B1 West 

no tag Monitor, CRT E773c CN-0J9235-64180-69F-03BC West 

25173 Computer, Desktop IBM 300 PL 23PH304 West 

25110 Printer, All in 1 Brother MFC-8420 460660E3J125022 West 

29998 Computer, Laptop Dell Latitude D505 SVC tag 8BBHR61 West 

33094 Computer, Laptop Dell Latitude D510 HS7G3B1 West 

33538 Computer, Laptop Dell LatitudeD520 JZ7TMB1 West 

44427 Computer, Laptop Dell Latitude D830 DNPRXH1 West 

30629 Computer, Laptop Dell Latitude D505 GT70871 West 

33161 Computer, Laptop Dell Latitude D510 HJ8G381 West 

30628 Computer, Laptop Dell FS60871 West 

17175 Computer Desktop Dell GX520 7MN9501 West 

7 of 8





81 

Barcode # 

Federal 


31773 Computer Desktop Dell 5FNG081 West 

none CD Player Sony CFD536 None West 

none CD Player Sony CFD536 None West 

none Printer Lexmark Z45 3902L921 West 

Blue - 

0008817 Printer Lexmark Optra M410 2541260 West 

30132 Projector Hitachi CP-5235 RT5A007601 West 

30778 Document Camera AverVision 2 POA3 242005030 West 

none Printer NEC TechnoSuperscript 1506 756295 West 


30630 Computer, Laptop Dell Latitude D505 JZ60871 West 

33160 Computer, laptop Dell Latitude d510 938G3B1 West 

Campus/ 

Department 

16286 Computer, laptop Dell Latitude C600 75Z7011 West 

24784 Computer, laptop Dell Latitude D800 5JL9291 West 

8 of 8





RE: X-I Change in Minimum Bid Prices for Surplus Real Property 

================================================================= 


The Board approved J.S. Peevey Co. for real estate agent services at the May 

24, 2012 Board Meeting. J.S. Peevey has been marketing the previously 

designated surplus real property on behalf of the Waco ISD based on minimum 

listing prices established at the June 21, 2012 board meeting. The initial 

minimum pricing was established after the realtors had reviewed the appraisals 

performed by Bruce Cresson-Bridgewood Properties. It has been determined 

that two of the properties were overvalued in the initial minimum pricing and 

are unmarketable at the existing amounts. 

The overstatement of value results from the cost to abate and demolish the 

buildings. It is recommended that the minimum listing prices be reduced by 

the estimated amount of these costs as follows: 

Alternative School -- appraised at $619,000, less estimated abatement and 

demolition costs of $113,000, yields a proposed revised minimum bid price 

of $503,000 and 

STARS Academy -- appraised at $100,000, less abatement and demolition 

costs of $27,500, yields a proposed revised minimum bid price of $72,500. 


The reduction of minimum bid prices for the two identified properties should 

result in a lower sales price than previously expected. 


The Administration recommends that the Board of Trustees approve the 

changes in the minimum bid prices for the Alternative School and STARS 

Academy, as presented. 

82


Board of Trustee Workshop Agenda Item 

Date: __December 20, 2012 

Contact Person: _Jennifer Womack 

RE: X-J 2013-2014 School Calendar 

=================================================================== 


The Quality District Advisory Council met to review calendar options for the 2013- 

2014 school year based upon the required starting date for the 2013-14 school year. 

Three drafts were then presented to the campuses for input. The calendars were 

posted to First Class. Campus QDAC representatives were available to answer 

questions or review the calendars with their fellow staff members. Voting was 

conducted through a survey on First Class. The calendar that received the most 

votes (62%) is attached. 

District administration has prepared and attached the appropriate state waiver 

requests for early release, waiver staff development days and late start for state 

assessment days. 


Fiscal requirements of this plan are included in the 2013-2014 budget. 

Administrative Recommendations: 

The Administration recommends approval of the 2013-2014 school calendar, the 

early release and staff development days and modified schedule for state assessment 

days waiver as presented. 

83

2013 - 2014 Draft Calendar Option 2 

JULY JANUARY Key 

S M T W T F S S M T W T F S 

Student Holiday/Staff Inservice or Workday 

1 2 3 4 5 6 1 2 3 4 Student and Staff Holiday 

7 8 9 10 11 12 13 5 6 [7 8 9 10 11 First Day of Instruction 

14 15 16 17 18 19 20 12 13 14 15 16 17 18 

21 22 23 24 25 26 27 19 20 21 22 23 24 25 [ Beginning of 6 weeks 

28 29 30 31 26 27 28 29 30 31 ] End of 6 weeks 

* Early Release 

AUGUST 

FEBRUARY 

^ Bad Weather Day (If these days are not needed to 


make up bad weather days, the students and staff 

1 2 3 1 

will have a holiday) 

4 5 6 7 8 9 10 2 3 4 5 6 7 8 

11 12 13 14 15 16 17 9 10 11 12 13 14^ 15 

18 19 20 21 22 23 24 16 17^ 18 19 20 21] 22 

Holidays (Staff and Students) 

25 [26 27 28 29 30 31 23 [24 25 26 27 28 Jul 4 Independence Day 

31 Sep 2 

Nov 27 - 29 

Labor Day 

Thanksgiving 

SEPTEMBER 

MARCH 

Dec. 23 - Jan. 3 Christmas 

S M T W T F S S M T W T F S Jan. 20 

MLK Day 

1 2 3 4 5 6 7 1 Mar. 10 - 14 Spring Break 

8 9 10 11 12 13 14 2 3 4 5 6 7 8 Apr. 18 

Good Friday 

15 16 17 18 19 20 21 9 10 11 12 13 14 15 May 26 

Memorial Day 

22 23 24 25 26 27 28 16 17 18 19 20 21 22 

29 30 23 24 25 26 27 28 29 

Six Weeks Instructional Days 

30 31 Aug. 26 - Oct. 4 

Oct. 7 - Nov. 8 

29 days 

24 days 

OCTOBER 

APRIL 

Nov. 11 - Dec. 20 

25 days 

S M T W T F S S M T W T F S 1st Semester 

78 days 

1 2 3 4] 5 1 2 3 4 5 

6 [7 8 9* 10 11 12 6 7 8 9 10 11 12 Jan. 7 - Feb. 21+ 

31 days 

13 14 15 16 17 18 19 13 14 15 16 17] 18 19 Feb. 24 - Apr. 17 

34 days 

20 21 22 23 24 25 26 20 [21 22 23 24 25 26 Apr. 21 - Jun. 5 

33 days 

27 28 29 30 31 27 28 29 30 2nd Semester 

98 days 

NOVEMBER 

MAY 


1 2 1 2 3 

3 4 5 6 7 8] 9 4 5 6 7 8 9 10 

10 [11* 12 13 14 15 16 11 12 13 14 15 16 17 

17 18 19 20 21 22 23 18 19 20 21 22 23 24 

24 25 26 27 28 29 30 25 26 27 28 29 30 31 

+Feb. 14 and 17 are designated as Bad Weather days 

and are not included in the Six Weeks Instructional day 

count. 

DECEMBER 

JUNE 


1 2 3 4 5 6 7 1 2 3 4 5]* 6 7 

8 9 10 11 12 13 14 8 9 10 11 12 13 14 

15 16 17 18 19 20]* 21 15 16 17 18 19 20 21 

22 23 24 25 26 27 28 22 23 24 25 26 27 28 

29 30 31 29 30 

84


Board of Trustee Agenda Item 

Date: _December 20, 2012 

Contact Person: Dr. Terri Patterson 

RE: X-K Class Size Waivers 

=================================================================== 


At the beginning of the school year, each school district in Texas is required to review 

its class size enrollment to determine whether its class sizes for grade, K-4 exceed the 

allowable class size limit of 22 students per class. The district must submit a request 

for exception under Texas Education Code 25.112 if any classes go above the 22:1 

ratio. Current numbers indicate that 15 additional classrooms exceed the 22:1 ratio. 

The completed waiver form is attached and must be submitted to TEA. 


None 


Administration recommends approval of the class size waivers for submission to TEA. 

89

CLASS SIZE WAIVERS 

Campus Name 

Reason(s) 

Campus 

Accountability 

Rating 

K 1 2 3 4 K-4 

ALTA VISTA EL - 

161914101 

Financial 

Hardship 

Academically 

Acceptable 

1 1 2 

CEDAR RIDGE EL - 

161914105 

Financial 

Hardship 

Academically 

Acceptable 

1 1 

CRESTVIEW EL - 

161914106 

Financial 

Hardship 

Academically 

Acceptable 

1 1 2 

DEAN HIGHLAND EL - 

161914107 

Financial 

Hardship 

Recognized 

2 2 

HILLCREST PDS - 

161914109 

Financial 

Hardship 

Exemplary 

1 1 2 

90 

PARKDALE EL- 

161914120 

Financial 

Hardship 

Exemplary 

1 1 3 5 

PROVIDENT HEIGHTS EL- 

161914121 

Financial 

Hardship 

Academically 

Acceptable 

1 1 2 

WEST AVENUE EL- 

161914129 

Financial 

Hardship 

Academically 

Acceptable 

2 2 

Total K Total 1 Total 2 Total 3 Total 4 Total K-4 

4 0 3 2 9 18


Board of Trustee Regular Agenda Item 


Contact Person: Elaine Botello 

RE: X-L Approve PDAS Appraiser for 2012-2013 School Year 

=================================================================== 


The Board of Trustees approves staff designated to conduct teacher appraisals each 

school year. Kristan Johnson, an assistant principal at J. H. Hines Elementary, 

recently completed training requirements to perform PDAS appraisals. 


none 


The administration recommends Kristan Johnson to be approved as a PDAS teacher 

appraiser for the 2012-2013 school year. Upon approval Ms. Johnson will be added 

to the 2012-2013 PDAS appraiser list. 

91


Board of Trustee Meeting Workshop Agenda Item 



RE: X-M Render finding that good cause did not exist under Texas Education 

Code 21.105 (c)(2) and authorize the Superintendent to file a written complaint 

with SBEC for contract abandonment. 

================================================================ 


Policy DFE (Local) states the Superintendent or designee shall be authorized to 

accept a employee’s resignation submitted or effective at any time. If the 

superintendent chooses not to accept the contracted employee’s resignation, the 

matter should be submitted to the Board in order to pursue sanctions against the 

educator who is alleged to have abandoned his or her contract of the TEC 21.105 

(c)(2), 21.160 (c)(2), or 21.210 (c)(2) as allowed by law. 

The board of trustees must render a finding that good cause of the contracted 

employee’s resignation did not exist under the TEC 21.105 (c)(2), 21.160 (c)(2), or 

21.210 (c)(2). 

Name of Teacher: Clayton Capps 

The board will receive additional information under separate cover. 


There is no impact on the current budget. 


Administration recommends that the Board of Trustees renders a finding that good 

cause does not exist under Texas Education Code 21.105 (c)(2), 21.160 (c)(2), or 

21.210 (c)(2) and authorize the Superintendent to file a written complaint with SBEC 

for contract abandonment. 

92


Board of Trustee Regular Meeting 



RE: X-N Approval of Insurance Carrier, Texas Association of Public Schools, to 

Settle Civil Action No. 6:12-cv-00027-WSS 

=================================================================== 


The Waco ISD has contracted with the Texas Associations of Public School (TAPS), an 

interlocal governmental risk pool to provide liability coverage for general liability and 

educators’ legal liability. TAPS is seeking approval from the Board of Trustees to 

accept a mediator's proposal in order to settle a claim asserted by a former employee. 

Fiscal Implementation 

The District's deductible has been met. 


Administration recommends the Board of Trustees approve the mediator's proposal 

for settlement in order to avoid the cost, uncertainty, and inconvenience of litigation. 

93




Contact Person: Brenda Lohse & Amber George 

RE: 

XI-A GIFTS and Grants to Waco ISD 

================================================================ 

Background Information 

(Gifts): 

I. Kendrick Elementary received standard mode of dressing clothing valued at 

$5,109 from American Income Life to help their students with needed items. 

II. University High School has received 500 - $10 gift cards (total value 

$5,000) from Don Carlos Mexican Food Restaurant to be used as staff 

appreciation gifts. 

III. The quarterly gifts report for the third quarter months of July, August and 

September is enclosed. The total amount in gifts (cash, items, service) in the 

District for this quarter is $47,577.79. 

(Grants): 

I. The district was awarded $59,000 over two years from the Bernard and 

Audre Rapoport Foundation. In an effort to strategically increase community, 

family and school engagement and outreach, the grant will help fund a new 

position- Chief Administrative Officer of Community and Family Outreach. 

This individual will work to: 

close the substantial disparities in school achievement that play out 

along racial, socio-economic, and linguistic lines 

improve district-wide practices, protocols, and partnerships by 

addressing the wide-ranging needs of parents and families in a 

multifaceted and accommodating manner. 

engage and empower all families through participation in a variety of 

roles across the district with special attention to engaging historically 

marginalized families in leadership and partnership opportunities. 

II. WISD was awarded $6,000 through The Meadows Foundation Charitable 

Schools Program. Twelve secondary campuses will receive $500 each, to 

encourage and support youth volunteerism. Through participation in these 

94 

1 of 2

various campus programs, students develop leadership skills and a sense of 

personal responsibility for the welfare of others. The focus is to challenge 

middle school and high school students to engage in community service 

programs. 

Campuses receiving the awards: AJ Moore, Atlas, Cesar Chavez, Brazos HS, 

GW Carver, Indian Spring, Lake Air, MCCA, Tennyson, University High, Waco 

High and Wiley. 

Fiscal Implications (Grants): 

Increase of $65,000 in grant funding to Waco ISD. 


The administration recommends acceptance of these gifts and grants to Waco 

ISD. 

95 

2 of 2

Waco ISD 

Gifts Report 

3rd Qtr 2012 

96 

Contact DateGift Amount GiftNotes Campus 

Mr. Richard Karr 07/13/2012 $450.00 loan of vehicle for 3 days + gas to attend AVID Waco High 

conference in Dallas 

Greg May Honda 07/13/2012 $500.00 loan of vehicle for 4 days + gas to Whitney for Waco High 

campus planning event 

MacGill - Ed Whitman 08/02/2012 $50.00 Gift card to be used for refreshments for nurses Nursing Services 

meetings 

Raising Canes 09/05/2012 $2,000.00 400 gift certificates for free kid’s meals and 100 Free district-wide 

Box combos for teachers 

Target 09/05/2012 $506.70 donation check from “Take Charge of Education” Waco High School 

Meadowbrook Baptist Women’s Ministry 09/05/2012 $250.00 School supplies - pens, pencils, rulers, notebook Cedar Ridge 

paper, notebooks, crayons, glue, folders and erasers 

First Financial Group of America 09/05/2012 $601.44 Catered luncheon for new teacher Induction District-wide 

First Financial Group of America 09/05/2012 $1,100.00 Catered luncheon for new teacher induction district-wide 

ATPE 09/05/2012 $187.50 Continental breakfasts/afternoon snacks for new district wide 

teacher induction split among teacher professional 

organizations 

Mr. Arthur Heron 09/05/2012 $187.50 Continental breakfasts/afternoon snacks for new district-wide 


organizations 

Mr. Tony Uzzell 09/05/2012 $187.50 Continental breakfasts/afternoon snacks for new district-wide 


organizations 

TCTA 09/05/2012 $187.50 Continental breakfasts/afternoon snacks for new district-wide 


organizations 

McLennan Community College 09/05/2012 $1,000.00 Student/teacher incentives Waco High School 

Community Bank & Trust 09/05/2012 $400.00 45 bags filled with supplies for teachers Waco High School 

Bonny Carpenter 09/05/2012 $100.00 Clothing for students Waco High School 

MARS Snackfood 09/05/2012 $300.00 Snicker bars for students (6 cases) Waco High School 

Waco Coca- Cola 09/05/2012 $500.00 uniforms, school supplies (wide assortment) Cedar Ridge 

Child Nutrition Services 09/05/2012 $1,312.50 Luncheon for new teacher induction district wide 

Barnes & Noble 09/05/2012 $60.00 Books for the gifted curriculum design Tennyson/ATLAS 

Barnes & Noble 09/05/2012 $83.07 Classroom reference study material for the Plano Lab University High 

Barnes & Noble 09/05/2012 $50.00 Incentives and reward items for the Great Summer WISD Police Departmen 

Program 

Barnes & Noble 09/05/2012 $25.00 3D magazines Waco High 

Barnes & Noble 09/05/2012 $15.00 Books for Pledge Students Administration 

Barnes & Noble 09/05/2012 $15.00 Books for Pledge students at board meeting Administration 

Barnes & Noble 09/05/2012 $220.00 books for PE classes/lesson plans Tennyson 

St. Alban’s Episcopal Church 09/20/2012 $800.00 backpacks/gift cards to Academy Cedar Ridge 

Waco High Band Booster 09/20/2012 $100.00 Service of Ariel Garcia for a flute Waco High Band


Gifts Report 

3rd Qtr 2012 

Contact DateGift Amount GiftNotes Campus 

Waco High Band Booster 09/20/2012 $350.00 payment for Adrian Rodriguez, Band Camp Waco High Band 

Percussion Instruction 

Waco High Band Booster 09/20/2012 $1,800.00 Megan Steward, color guard instructor Waco High Band 

Waco High Band Booster 09/20/2012 $500.00 J.P. Gagaza, percussion technician Waco High Band 

Waco High Band Booster 09/20/2012 $250.00 Benjamin Eades, Marching Instructor Waco High Band 

Target 09/20/2012 $46.08 Donation for School West Avenue 

Community Bank & Trust 09/20/2012 $300.00 150 Tickets to Baylor Game Waco High 

Community Bank & Trust 09/20/2012 $200.00 Football Tickets for the game Waco High 

Zachry Industrial 09/20/2012 $500.00 Misc. Office Supplies Lake Air Montessori 

Lake Shore Estates 09/20/2012 $343.00 Ambassador T-shirts Lake Air Montessori 

Mr. Craig Golden 09/20/2012 $200.00 School Supplies/backpacks Cedar Ridge 

Council of Educational Facility 09/20/2012 $200.00 Campus Improvement Bell’s Hill 

Mr. Russell D. Hunt 09/20/2012 $150.00 Waco High Lions Club Waco High 

Baili’s Place 09/20/2012 $50.00 Waco High Lions Club Waco High 

Jason’s Deli 09/21/2012 $31,500.00 9,000 J.D. Pickle Reward Cards for Free Kid’s meals district-wide 

$47,577.79 

97


Gifts Report 

December 2012 

Gifts_CNTCT::Name_c GiftedTo oldGrantCampusDesignation GiftNotes DateGift Amount 

H-E-B - N. 19th WISD West Avenue 16 small pumpkins 10/29/2012 $ 

39.84 

Mr. Bryan Sedberry WISD G.L. Wiley Opportunity Center12 Movie passes 10/29/2012 $ 

42.00 

Sonic Drive In - Baylor WISD Bell’s Hill Percentage of proceeds go 

10/29/2012 $ 

119.89 

to school 

Target WISD Cedar Ridge Gift Card 10/29/2012 $ 

25.00 

Providence Healthcare Network WISD Brook Avenue 40 ABC flashcards & 40 

10/29/2012 $ 

80.00 

number flashcards 

Columbus Avenue Baptist Church WISD Brook Avenue 4-$50 gift cards to Walmart 10/29/2012 $ 

200.00 

Community Bank & Trust WISD Waco High Football tickets for faculty & 

10/29/2012 $ 

200.00 

students 

Carter BloodCare WISD Waco High Snacks for theater 

10/29/2012 $ 

100.00 

rehearsals 

H-E-B Wooded Acres WISD West Avenue 15 Large Pumpkins 10/29/2012 $ 

58.20 

H-E-B - N. 19th WISD West Avenue 16 small pumpkins 10/29/2012 $ 

39.84 

City of Waco - Fire Department WISD Waco High School 15 bags + 2 boxes of candy 10/29/2012 

98 

Lake Air Montessori Magnet WISD Lake Air Volunteers from Baylor, 

10/30/2012 

Tarleton, and parent 

volunteers 

Highland Baptist Church WISD Dean Highland snacks, t-shirts 10/30/2012 $ 

600.00 

Target WISD Dean-Highland Books 10/30/2012 $ 

500.00 

Pattillo, Brown & Hill WISD Dean-Highland Gift Cards 10/30/2012 $ 

250.00 

City of Waco WISD Dean-Highland ice-cream 10/30/2012 $ 

133.05 

Newk’s Express Cafe WISD District-wide Unlimited free Kid’s meals 

11/01/2012 

for a job well for teachers to 

use as needed throughout 

the year 

Pi Beta Phi WISD South Waco Books & Reading Logs for 

11/01/2012 $ 

500.00 

3rd Grade 

Waco Symphony Orchestra WISD Lake Air Montessori Band 11/05/2012 $ 

400.00 

Sonic Drive Ins WISD Bell’s Hill Sonic night benefitting the 

11/05/2012 $ 

130.00 

school 

Sonic Drive Ins WISD Alta Vista Sonic night benefitting the 

school 

Sonic Drive Ins WISD South Waco Sonic night benefitting the 

school 

Community Bank & Trust WISD Waco High Football tickets for Waco 

High vs. Centennial 

11/05/2012 $ 

98.56 

11/05/2012 $ 

122.75 

11/05/2012 $ 

200.00


Gifts Report 

December 2012 


Peter Piper Pizza WISD District-wide 1250 “A” Honor Roll Cards 

for Free Kid’s Meal; 1250 

“A/B” Honor Roll Cards for a 

Free Rood Beer Float; 1250 

Perfect Attendance Cards 

for Free Soft Serve Cone; 

1250 Most Improved 

Student Awards Cards for 

Free Soft Serve Cone; 1250 

Outstanding Student Award 

Cards for Free Root Beer 

Float; 1000 Outstanding 

Teacher Discount Cards for 

10% off purchase 

11/20/2012 

Antioch Community Church WISD Provident Heights 11/20/2012 $ 

1,000.00 

Greg May Honda WISD Waco High School cheerleader/drill team 

11/20/2012 $ 

400.00 

lunches 

VOICE WISD Wiley Opportunity Center pencils, pens, erasers, 

balls, bracelets & notepades 

11/20/2012 $ 

105.00 

99 

Lake Air Montessori Magnet WISD Lake Air Volunteers from Baylor, 

Tarleton, and parent 

volunteers 

Kappa Kappa Gamma WISD Parkdale Volunteers for carnival 11/20/2012 

Bell’s Hill Elementary WISD Volunteers from Baylor Law, 

HEB, and First Central 

Credit Union 

11/20/2012 

Central National Bank WISD 350 Gold Coins for 

attendance 

Western Heights Baptist WISD Parkdale 2 Carnival booths, prizes & 

candy 

Farm Bureau Insurance WISD Parkdale Employee (Del Follis) tutors 

every Thursday from 2-3 

11/20/2012 $ 

3,252.00 

11/20/2012 

11/20/2012 

11/20/2012 

Waco Senior Kiwanis WISD Parkdale 8 t-shirts, pencils & book 

11/20/2012 

marks 

Don Carlos Mexican Restaurant WISD University High 500 $10 gift certificates for 

11/20/2012 $ 

5,000.00 

each employee 

Carolyn Farmer WISD Lake Air Montessori 8x11 rug & rug pad 11/20/2012 $ 

220.78 

Mission Waco WISD West Avenue 20 vouchers for Christmas 

gifts $6.00/child, 4 

children/family = $24.00 20 

families x $24.00 

11/27/2012 $ 

480.00


Gifts Report 

December 2012 


Austin Ave. United Methodist Church WISD West Avenue for field trips 11/27/2012 $ 

1,150.00 

Kiwanis Club of Waco WISD Mountainview Pencils & Stickers for Lady 

11/27/2012 $ 

25.00 

bug program: Bringing up 

Grades 

Mountainview PTA WISD Mountainview Lunch for teachers & staff 

11/27/2012 $ 

250.00 

back to school 

H-E-B Woodway WISD Mountainview Halloween leftovers to be 

11/27/2012 $ 

371.50 

used for incentives 

Mountainview PTA WISD Mountainview 1 ticket for each 

11/27/2012 $ 

400.00 

teacher/staff member to 

attend Deck the Halls 

Mr. David Mueck WISD Mountainview Pencils, pens, paper, variety 

11/27/2012 $ 

40.00 

of school supplies 

American Income Life WISD Kendrick uniforms for students 11/27/2012 $ 

5,109.00 

Target WISD Kendrick 2 gift cards for $25 each for 

a contest the campus won 

11/27/2012 $ 

50.00 

100 

American Income Life WISD Kendrick Volunteers for Thanksgiving 

11/27/2012 

lunch 

Incommons Bank WISD Kendrick Employees volunteering at 

11/27/2012 

Thanksgiving lunch 

Waco High Band Booster WISD Waco High 10 Spirit Bells 11/28/2012 $ 

40.00 

Sonic Drive Ins WISD Kendrick Sonic Nights proceeds 11/28/2012 $ 

100.62 

Sonic Drive Ins WISD Cedar Ridge Proceeds from Sonic Night 

11/28/2012 $ 

77.89 

proceeds 

Sonic Drive Ins WISD West Avenue Sonic Night Proceeds 11/28/2012 $ 

80.88 

Sonic Drive Ins WISD J.H. Hines Sonic Night Proceeds 11/28/2012 $ 

125.42 

Lake Air Montessori Magnet WISD Lake Air BU Stepping out Volunteers 12/05/2012 

Home Depot WISD Lake Air Zachary Reading Garden, 

Christmas Decor for Foyer 

Area, Trees between 

elementary and 6th grade 

12/05/2012 $ 

1,600.00 

Home Depot WISD Waco High Materials for robotics club 12/05/2012 $ 

146.50 

McLennan Community College WISD Waco High 75 spirit towels for fans 12/05/2012 

Austin Ave. United Methodist Church WISD West Avenue 3rd - 4th Grade Lego Land 

12/05/2012 $ 

215.11 

Field Trip 

Texas Ranger Hall of Fame and Museum WISD Brook Avenue 8 children & 8 adult 

museum tickets 

12/05/2012 $ 

80.00 

$ 

24,158.83




Contact Person: Donna McKethan 

RE: 

XII-A Report on Advanced Manufacturing/Industrial Academies 

================================================================= 


The Waco Business League approached WISD with the concept of creating an 

Advanced Manufacturing Academy that would encompass WISD and 

surrounding school districts. The academy partnership would also include 

TSTC and Region 12. The Advanced Manufacturing Academy would provide 

students with an opportunity to study welding and manufacturing courses as 

determined by local industry needs. In addition to CTE courses, students 

would also take math and science. These academic courses would be 

integrated with the CTE curriculum to strengthen industry needs in math 

and science supports. 

The report on December 20, 2012 will provide an update regarding progress 

made since the last presentation to the Board of Trustees. 

101




Contact Person: Jessica Hicks/ 

Dr. Cecelia Boswell 

RE: XII-B Report on ATLAS Academy 

================================================================= 


The ATLAS Academy school-within-a-school at Tennyson Middle School was 

created to serve Waco ISD gifted and talented students in grades 6-8. The 

Academy has been in operation for almost a semester. This report will provide 

the Board of Trustees with an update regarding operations and events since 

the beginning of the school year. 

102



Date: December 20, 2012 Contact Person: Dr. Bonny Cain 

RE: XII-C Report on Waco Community Development Initiatives 

=================================================================== 


Mr. Manning has asked representatives from Waco Community Development to 

give a brief oral report on some of the programs being implemented at West Avenue, 

Brook Avenue and JH Hines. 

103




Contact Person: Mrs. McKethan 

RE: XII-D College and Career Readiness Department’s Application and 

Scholarship Awareness Campaign 

================================================================= 

Parental support throughout the college application and scholarship process is 

a key component to a student’s success. The College and Career Readiness 

Department encourages parents to familiarize themselves with both processes 

so that they may assist their son or daughter. Learn more about scholarship 

information for parents through the following sources: 

CCR Facebook, Twitter, Pinterest 

o Creates an online presence using social media to reach parents and 

students. 

o Provides a variety of information about CCR program activities and 

information 

CCR Scholarship Tracker and Calendar 

o Provides online information and links to sites for scholarships 

o Parents and students can sign up to receive online notifications of 

scholarships and deadlines 

CCR College Prep Spotlight 

o Provides a variety of college informational updates 

o Including reminders about PSAT, SAT and ACT 

o Parents and students can register for email or online notification 

CCR College Information Nights 

o CCR and campus counselors provide informational meetings on 

applying for college and scholarships in the fall and spring semesters 

o CCR is available to provide presentations for community and church 

groups 

Where to register for College Information 

wacoisd.org – Curriculum – CCR 

Links and QR codes included in the Secondary School Information Guide 

Posters with links and QR codes located on campuses 

Report Only 

104



Date: December 20, 2012 Contact Person: Chief Boatman 

RE: XII-E Report on School Safety 

=================================================================== 


In light of the recent tragedy in Connecticut, Chief Ken Boatman will present a brief 

overview of what WISD has done and is doing for such instances. 

105





RE: 

XII-F Monthly and Quarterly Financial Reports 

================================================================= 


Attached are the compiled November monthly financial reports for the 

following: 

General Fund 

Food Service Fund 

Debt Service Fund 

Also attached are the quarterly reports for the following: 

Athletic Complex Statement of Operations 

Bond Projects Status Report, Series 2008 and 2009 

Cash and Investment Report 

Cash Flow Projection 

These interim financial statements have been prepared utilizing data generated 

from the automated financial system and do not include any information 

related to other special revenue funds, capital projects funds, or trust and 

agency funds. 


Report only. 


The report is presented for information, only. No action is required. 

106


Business&SupportServices 

SherylDavis 

AssistantSuperintendent 

P.O.Box27,Waco,Texas76703 

Phone:2547559440 

December 12, 2012 

Board of Trustees 



The accompanying balance sheets, statements of revenues, expenditures and 

changes in fund balance, and encumbrances and expenditures by fund, 

function and object for the month ending November 30, 2012 have been 

compiled for the General Fund, Food Service Fund, and Debt Service Fund. 

Final cash reconciliation procedures and financial audit activities may result in 

additional adjustments to the November financial statements. These 

preliminary financial reports are prepared utilizing the following assumptions: 

Revenue: 

Recorded on a cash basis with adjustments to 

accrual basis to be made at August 31, 2013. 

Expenditure: Totals on the “Statement of Revenues, Expenditures and 

Changes in Fund Balance” include expenditures occurring 

during the interim period reported. Balances will be 

adjusted to accrual basis at August 31, 2013. 

Outstanding encumbrances are included on the 

“Encumbrances and Expenditures by Fund, Function and 

Object” schedule, only. 

Beginning 

Fund Balance: Represents August 31, 2012 unaudited ending fund 

balance. 

I have not performed an audit or review of these financial statements. Please do 

not hesitate to call if you have any questions or need further assistance. 

Sheryl Davis 

Assistant Superintendent Business and Support Services 

107

Comparison of Fiscal Year 2012-2013 Revenues and Expenditures to 

Previous Fiscal Year as of November 30, 2012 

Variations in revenues and expenditures as compared to the previous year are 

primarily due to the cyclical nature of budgetary receipts and expenditures. The 

larger variances are explained in this summary. 

General Fund 

Revenues: 

5710 Local Property Taxes – Collections in the current year are up compared to 

last year by $60,000 which is in line with levied amounts. 

5730 Tuition & Fees – Both Lake Waco Montessori and Parkdale are once again 

running their own after-school programs and have generated almost $40,000 in 

revenue and only $18,171 in costs. The remaining $16,380 in tuition revenue is 

generated from ineligible prekindergarten attendance. 

5751 Co/Extracurricular Activities – Decreases in athletics revenue are, at this 

point, primarily due to the timing of playoff games. 

5810 Per Capita & FSP Act – Increased state revenue of almost $900,000 reflects 

changes in the funding formulas. For the 2012-13 school year state revenue 

replaced funding from the federal Education Jobs grant which was reported in 

Special Revenue funds for 2011-12. 

5900 Federal Sources Revenue – The increase in revenue over budgeted 

amounts is mostly attributable to increased Medicaid reimbursements and 

indirect costs. 

Functional Expenditures: 

Expenditures in the functional categories appear to be consistent with last year’s 

spending pattern with the exceptions shown below. 

12 Instructional Resources and Media Services – Expenditures have decreased 

due to the change in staffing guidelines, replacing certified librarians with 

library aides at the elementary school level and eliminating of the Coordinator of 

Library Services position. 

31 Guidance, Counseling and Evaluation Services – While actual expenditures 

have increased, expenditures as a percent of budget are down. This is a result 

of a shift in positions from federal funding and the inability to hire evaluation 

staff in special education. 

32 Social Work Services – Year-to-date expenditures are only 43% of those of the 

prior year due to the restructuring, reduction and centralization, of the parentcampus 

liaisons (PCLs). 

51 Plant Maintenance & Operations – At this point expenditures are consistent 

with last year. The increase in the amended budget from that originally 

approved is the roll forward of project funds incomplete at August 31, 2012. 

108

53 Data Processing Services – Expenditures have decreased compared to the 

prior year. This decrease is due to timing of the E-rate projects as well as 

savings from two positions which have just been filled. 

61 Community Services – The budget increase results from the amendment to 

place revenues and expenditures for the after-school programs at Parkdale and 

Lake Air Montessori. 

81 Facilities Acquisition and Construction – The amended budget of $7.4 million 

covers most of the project costs for the Cesar Chavez and Indian Spring 

renovations. The remaining costs will be funded through a TIF grant and bond 

funds. 

97 Payments to the Tax Increment Fund (TIF) – Decreased expenditures are due 

to the timing of billings from the City of Waco. 

Food Service Fund 

Revenues: 

5700 Food Service Activities – While both federal and local revenue from daily 

breakfast and lunch participation are down, there is a more significant decrease 

in local revenue. Down approximately 13%, it is felt that the imposition of 

stricter federal guidelines has resulted in a lower participation, particularly with 

those children who are not eligible for free or reduced meal prices. 

5900 Federal Sources Revenue – Federal reimbursements for meals is down 

approximately 1% from 2011-12. 




35 Food Services – Expenditures for food and non-food items is down about 10% 

from last year. While most of the decrease is due to the timing of purchases, 

lower participation has also impacted materials requirements. 

Debt Service Fund 

Revenues: 

5820 Other State Program (TEA) Revenue – State revenues of $3,568,091 reflect 

payments from both the Existing Debt Allotment (EDA) and the Instructional 

Facilities Allotment (IFA). The amount received exceeds the estimated budgeted 

amount because the State reversed the formula change retroactively 

implemented last fall for all refunded debt under the IFA program. Payments in 

20011-12 were delayed while the formula changes were being considered. 

109




71 Debt Service – Debt service payments are on schedule with the first 

payments due in February. 

97 Payments to the Tax Increment Fund (TIF) – Decreased expenditures are due 

to the timing of billings from the City of Waco. 

Athletic Complex 

As mentioned above, athletic revenues are down, at this point, approximately 

$17,000. The difference is due to a timing of play-off games as is shown in the 

loss in rental, parking and football ticket sales. 

Expenditures have increased almost $40,000 over last year for the first three 

months of the year. Approximately $12,000 of the increase is in utilities and 

another $14,000 in contracted services for field work. Some of the increase is 

due to more timely payment to visiting teams in the current year. 

Capital Projects Funds Series 2008 and 2009 

Bond project status reports reflect actual payments through November 30, 2012. 

All projects to be paid through bond funds have been fully covered. It is 

anticipated that savings from the final close-out of the Dean Highland 

Elementary School and Bell’s Hill Elementary School projects will result in 

savings of about $400,000 in the 2009 bonds. Another $200,000 should be 

available in the 2008 bonds. This will provide approximately $1.8 million to 

support the addition and renovations at Cesar Chavez Middle School. 

110


BALANCE SHEET 

GENERAL FUND 

As of November 30, 2012 

ASSETS 

Cash and Temporary Investments $ 46,986,411 

Property Taxes Receivable, Net of Allowance 1,043,140 

Due from Other Governments 58,760 

Due from Other Funds 3,098,551 

Other Receivables 34,241 

Inventories 208,103 

Deferred Expenditures 134,665 

TOTAL ASSETS $ 51,563,871 

LIABILITIES 

Accounts Payable $ (236,917) 

Payroll Withholdings and Contributions Payable 627,485 

Accrued Wages Payable 3,798,220 

Due to Other Funds 3,516,132 

Due to Other Governments 790 

Deferred Revenue 1,277,990 

TOTAL LIABILITIES $ 8,983,700 

FUND EQUITY 

Nonspendable Fund Balance $ 342,768 

Restricted Fund Balance - 

Unrestricted Fund Balance 

Committed Fund Balance 3,755,906 

Assigned Fund Balance 1,039,848 

Unassigned Fund Balance 37,441,649 

TOTAL FUND EQUITY $ 42,580,171 

TOTAL LIABILITIES AND FUND EQUITY $ 51,563,871 

12/12/2012 

Unaudited 

111

REVENUES 

LOCAL SOURCES 

(Memo) (Memo) Difference- CY PY 

Monthly 

Year-to-Date 

Amended YTD As YTD As 

Adopted Amended Current Prior Year Current Prior Year Budget to % of % of 

Budget Budget 11/30/2012 11/30/2011 11/30/2012 11/30/2011 YTD Actual Budget Budget 

5710 Local Property Taxes $ 39,690,518 $ 39,690,518 $ 1,855,103 $ 1,795,087 $ 2,816,201 $ 2,893,536 $ (36,874,317) 7.10% 7.48% 

5720 Service to Other Districts 42,000 42,000 4,537 4,197 8,541 8,244 (33,459) 20.34% 15.85% 

5730 Tuition & Fees - 182,680 15,393 449 56,241 899 (126,439) 30.79% 78.00% 

5740 Other Local Revenue 2,146,558 2,150,104 64,012 99,551 134,823 186,779 (2,015,281) 6.27% 8.93% 

5750 Co/Extracurricular Activities 476,000 476,000 107,304 148,029 254,458 261,086 (221,542) 53.46% 43.61% 

5760 Intermediate Source (C.E.D.) - - 0 - - - - 0.00% 0.00% 

TOTAL LOCAL SOURCES $ 42,355,076 $ 42,541,302 $ 2,046,349 $ 2,047,313 $ 3,270,264 $ 3,350,544 $ (39,271,038) 7.69% 8.07% 

STATE SOURCES 

5810 Per Capita & FSP Act $ 62,441,732 $ 62,441,732 $ 6,813,357 $ 5,900,018 $ 29,880,437 $ 28,991,586 $ (32,561,295) 47.85% 47.76% 

5820 Other State Program (TEA) - - 0 - - - - 0.00% 0.00% 

5830 Other State Program 3,014,000 3,014,000 325,610 (75,937) 1,139,568 1,147,636 (1,874,432) 37.81% 31.95% 

5840 Shared Services - - 0 - - - - 0.00% 0.00% 

TOTAL STATE SOURCES $ 65,455,732 $ 65,455,732 $ 7,138,967 $ 5,824,081 $ 31,020,005 $ 30,139,222 $ (34,435,727) 47.39% 46.87% 

FEDERAL SOURCES 

5900 Federal Sources Revenue $ 2,398,876 $ 2,409,794 $ 217,193 $ 1,027,748 $ 1,348,505 $ 1,029,396 $ (1,061,289) 55.96% 50.74% 

TOTAL FUND REVENUE $ 110,209,684 $ 110,406,828 $ 9,402,509 $ 8,899,142 $ 35,638,774 $ 34,519,162 $ (74,768,054) 32.28% 32.01% 

FUNCTIONAL EXPENDITURES 

11 Instruction $ 56,379,782 $ 56,363,473 $ 5,265,879 $ 5,148,118 $ 16,404,055 $ 16,569,921 $ 39,959,418 29.10% 29.30% 

12 Instructional Resources & Media 906,023 922,023 67,364 100,559 230,400 311,338 691,623 24.99% 29.79% 

13 Curriculum & Staff Development 3,194,667 3,188,947 199,394 184,661 608,734 598,570 2,580,213 19.09% 20.76% 

21 Instructional Leadership 2,428,607 2,512,795 188,696 170,936 561,015 514,120 1,951,780 22.33% 21.67% 

23 School Leadership 7,903,733 7,906,284 689,447 652,898 2,186,580 2,189,472 5,719,704 27.66% 26.77% 

31 Guidance, Counseling & Evaluation 3,889,138 3,891,181 323,831 295,930 1,031,879 946,106 2,859,302 26.52% 30.40% 

32 Social Work Services 297,411 298,005 31,581 59,166 89,704 207,962 208,301 30.10% 28.38% 

33 Health Services 1,029,004 1,037,004 87,861 102,308 301,726 346,678 735,278 29.10% 30.23% 

34 Student Transportation 2,987,409 3,505,706 299,666 265,821 597,162 600,560 2,908,544 17.03% 19.04% 

35 Food Services - - 0 - - - - 0.00% 0.00% 

36 Co/Extracurricular Activities 3,361,084 3,587,456 278,295 255,193 814,652 714,697 2,772,804 22.71% 20.33% 

41 General Administration 3,663,737 3,700,413 298,783 251,163 902,909 777,649 2,797,504 24.40% 21.45% 

51 Plant Maintenance & Operations 15,350,024 16,346,456 1,140,034 1,177,059 3,188,220 3,231,273 13,158,236 19.50% 21.10% 

52 Security & Monitoring Services 1,685,559 1,784,504 134,132 132,711 342,636 369,960 1,441,868 19.20% 20.45% 

53 Data Processing Services 3,368,539 3,571,227 163,793 503,594 615,455 759,527 2,955,772 17.23% 24.53% 

61 Community Services 569,428 752,108 34,731 100,514 109,702 167,485 642,406 14.59% 26.65% 

71 Debt Service 973,450 973,450 2,500 - 300,475 289,214 672,975 30.87% 29.78% 

81 Facilities Acquisition & Construction - 7,402,238 24,313 21,750 72,294 21,750 7,329,944 0.00% 2.38% 

93 Shared Services Arrangements 210,000 210,000 0 - - - 210,000 0.00% 0.00% 

95 Juvenile Justice Program 570,000 570,000 88,886 55,018 88,886 110,501 481,114 15.59% 20.36% 

97 Payments to Tax Increment Fund 2,125,204 2,125,204 14,707 70,698 24,010 121,993 2,101,194 1.13% 5.38% 

99 Other Intergovernmental Charges 611,947 611,947 0 - 144,812 148,876 467,135 23.66% 24.40% 

TOTAL FUND EXPENDITURES $ 111,504,746 $ 121,260,421 $ 9,333,893 $ 9,548,097 $ 28,615,306 $ 28,997,652 $ 92,645,115 23.60% 25.73% 

EXCESS (DEFICIENCY) OF REVENUES 

OVER EXPENDITURES $ (1,295,062) $ (10,853,593) $ 68,616 $ (648,955) $ 7,023,468 $ 5,521,510 $ 17,877,061 

OTHER FINANCING SOURCES (USES) 

7900 Other Sources - - - - 650,709 - 650,709 

8900 Other Uses - - - - - - - 

EXCESS (DEFICIENCY) OF REVENUES & 


STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 

BUDGET AND ACTUAL 

For the Period Ended November 30, 2012 

GENERAL FUND 

OTHER SOURCES OVER 

EXPENDITURES & OTHER USES $ (1,295,062) $ (10,853,593) $ 68,616 $ (648,955) $ 7,674,177 $ 5,521,510 $ 18,527,770 

BEGINNING FUND BALANCE 30,262,624 34,905,994 34,905,994 30,516,083 - 

RNonspendable Fund Balance (250,000) (342,768) (342,768) (250,620) - 

Restricted Fund Balance - - - - - 

R Committed Fund Balance (10,269,500) (3,755,906) (3,755,906) (2,097,422) - 

D Assigned Fund Balance (83,000) (1,039,848) (1,039,848) (5,316,393) - 

ENDING UNDESIGNATED 

FUND BALANCE $ 18,365,062 $ 18,913,879 

$ 37,441,649 $ 28,373,158 $ 18,527,770 

12/12/2012 

Unaudited 

112


ENCUMBRANCES AND EXPENDITURES 

BY FUND, FUNCTION AND OBJECT 


GENERAL FUND 

(Memo) 

Purchased & Other Total Total 

Payroll Contracted Supplies & Operating Debt Capital Year-to-Date Year-to-Date 

Costs Services Materials Costs Services Outlay 11/30/2012 11/30/2011 

6100 6200 6300 6400 6500 6600 6000 6000 

113 

11 Instruction $ 15,671,009 $ 541,537 $ 840,219 $ 49,226 $ - $ 11,648 $ 17,113,639 $ 17,240,793 

12 Instructional Resources & Media 222,049 6,886 51,584 520 - - 281,039 317,055 

13 Curriculum & Staff Development 561,203 17,711 2,341 44,091 - - 625,346 753,402 

21 Instructional Leadership 504,600 64,571 17,956 37,871 - - 624,998 572,626 

23 School Leadership 2,148,694 28,462 11,001 9,043 - - 2,197,200 2,199,498 

31 Guidance, Counseling & Evaluation 1,010,596 6,561 10,356 9,122 - - 1,036,635 956,017 

32 Social Work Services 79,528 1,119 6,720 2,832 - - 90,199 207,962 

33 Health Services 293,551 1,580 6,128 1,669 - - 302,928 347,774 

34 Student Transportation - 2,122,553 134,192 (1,155) - - 2,255,590 2,318,047 

35 Food Services - - - - - - - - 

36 Co/Extracurricular Activities 479,168 230,385 102,374 137,805 - - 949,732 917,277 

41 General Administration 643,190 389,979 27,099 146,033 - - 1,206,301 1,217,004 

51 Plant Maintenance & Operations 1,476,744 2,399,379 456,537 315,712 - 9,600 4,657,972 3,812,177 

52 Security & Monitoring Services 256,253 335,022 14,342 1,497 - 8,320 615,434 581,275 

53 Data Processing Services 252,482 661,130 16,494 6,866 - - 936,972 1,095,360 

61 Community Services 89,746 246,781 1,694 4,023 - - 342,244 332,255 

71 Debt Service - - - - 300,475 - 300,475 289,214 

81 Facilities Acquisition & Construction - 466,063 - - - 22,082 488,145 221,434 

93 Shared Services Arrangements - - - - - - - - 

95 Juvenile Justice Program - 570,000 - - - - 570,000 519,311 

97 Payments to Tax Increment Fund - - - 24,010 - - 24,010 121,993 

99 Other Intergovernmental Charges - 295,774 - - - - 295,774 293,571 

GENERAL FUND EXPENDITURES $ 23,688,813 $ 8,385,493 $ 1,699,037 $ 789,165 $ 300,475 $ 51,650 $ 34,914,633 $ 34,314,045 

OTHER USES 

8940 Other Uses - - - - - - - - 

8999 Residual Equity Transfers - - - - - - - - 

TOTAL GENERAL FUND EXPENDITURES 

AND OTHER USES $ 23,688,813 $ 8,385,493 $ 1,699,037 $ 789,165 $ 300,475 $ 51,650 $ 34,914,633 $ 34,314,045 

12/12/2012 

Unaudited


BALANCE SHEET 

FOOD SERVICE FUND 


ASSETS 

Cash and Temporary Investments $ 610,750 


Due from Other Funds 565,527 

Other Receivables - 

Inventories 178,641 


LIABILITIES 

Accounts Payable $ 13,695 

Accrued Wages Payable 80,628 

Due to Other Funds - 

Deferred Revenue 16,452 

TOTAL LIABILITIES $ 110,775 

FUND EQUITY 

Nonspendable Fund Balance $ 178,641 

RestrictedFund Balance 1,857,462 

Unrestricted FundBalance 

Committed Fund Balance 

Assigned Fund Balance - 

Unassigned Fund Balance 



12/12/2012 

Unaudited 

114

REVENUES 

LOCAL SOURCES 


Monthly 

Year-to-Date 




5710 Local Property Taxes $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5720 Service to Other Districts - - - - - - - 0.00% 0.00% 

5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 500 500 47 132 67 227 (433) 0.00% 0.00% 

5750 Co/Extracurricular Activities 782,000 782,000 83,631 98,343 251,078 288,543 (530,922) 32.11% 36.05% 

5760 Intermediate Source (C.E.D.) - - - - - - - 0.00% 0.00% 

TOTAL LOCAL SOURCES $ 782,500 $ 782,500 $ 83,678 $ 98,475 $ 251,145 $ 288,770 $ (531,355) 32.10% 36.07% 

STATE SOURCES 

5810 Per Capita & FSP Act $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5820 Other State Program (TEA) 56,150 56,150 - - - - (56,150) 0.00% 0.00% 

5830 Other State Program - - - - - 0.00% 0.00% 

5840 Shared Services - - - - - - - 0.00% 0.00% 

TOTAL STATE SOURCES $ 56,150 $ 56,150 $ - $ - $ - $ - $ (56,150) 0.00% 0.00% 


5900 Federal Sources Revenue $ 8,851,000 $ 8,998,615 $ 791,481 $ 803,456 $ 2,680,072 $ 2,702,936 $ (6,318,543) 29.78% 32.87% 

TOTAL FUND REVENUE $ 9,689,650 $ 9,837,265 $ 875,159 $ 901,931 $ 2,931,217 $ 2,991,706 $ (6,906,048) 29.80% 32.95% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

12 Instructional Resources & Media - - - - - - - 0.00% 0.00% 

13 Curriculum & Staff Development - - - - - - - 0.00% 0.00% 

21 Instructional Leadership - - - - - - - 0.00% 0.00% 

23 School Leadership - - - - - - - 0.00% 0.00% 

31 Guidance, Counseling & Evaluation - - - - - - - 0.00% 0.00% 

32 Social Work Services - - - - - - - 0.00% 0.00% 

33 Health Services - - - - - - - 0.00% 0.00% 

34 Student Transportation - - - - - - - 0.00% 0.00% 

35 Food Services 9,327,150 9,474,765 1,164,892 1,536,024 2,364,542 2,623,083 7,110,223 24.96% 30.07% 

36 Co/Extracurricular Activities - - - - - - - 0.00% 0.00% 

41 General Administration - - - - - - - 0.00% 0.00% 

51 Plant Maintenance & Operations 362,500 362,500 22,000 32,249 45,002 43,325 317,498 12.41% 12.17% 

52 Security & Monitoring Services - - - - - - - 0.00% 0.00% 

53 Data Processing Services - - - - - - - 0.00% 0.00% 

61 Community Services - - - - - - - 0.00% 0.00% 

71 Debt Service - - - - - - - 0.00% 0.00% 

81 Facilities Acquisition & Construction - - - - - - - 0.00% 0.00% 

93 Shared Services Arrangements - - - - - - - 0.00% 0.00% 

97 Payments to Tax Increment Fund - - - - - - - 0.00% 0.00% 

TOTAL FUND EXPENDITURES $ 9,689,650 $ 9,837,265 $ 1,186,892 $ 1,568,273 $ 2,409,544 $ 2,666,408 $ 7,427,721 24.49% 29.37% 


OVER EXPENDITURES $ - $ - $ (311,733) $ (666,342) $ 521,673 $ 325,298 $ 521,673 


7900 Other Sources - - 25,083 - 25,083 - 25,083 

8900 Other Uses - - - - - - - 








EXPENDITURES & OTHER USES $ - $ - $ (286,650) $ (666,342) $ 546,756 $ 325,298 $ 546,756 

BEGINNING FUND BALANCE 1,004,325 1,489,347 1,489,347 913,342 - 

RNonspendable Fund Balance (200,000) (178,641) (178,641) (240,296) - 

RAssigned Fund Balance - - - (34,030) - 

DUnassigned Fund Balance - - - - - 

ENDING UNASSIGNED 

FUND BALANCE $ 804,325 $ 1,310,706 

$ 1,857,462 $ 964,314 $ 546,756 

12/12/2012 

Unaudited 

115






(Memo) 




6100 6200 6300 6400 6500 6600 6000 6000 

116 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ - 

12 Instructional Resources & Media - - - - - - - - 

13 Curriculum & Staff Development - - - - - - - - 

21 Instructional Leadership - - - - - - - - 

23 School Leadership - - - - - - - - 

31 Guidance, Counseling & Evaluation - - - - - - - - 

32 Social Work Services - - - - - - - - 

33 Health Services - - - - - - - - 

34 Student Transportation - - - - - - - - 

35 Food Services 739,107 279,503 1,277,766 8,203 101,500 2,406,079 2,652,303 

36 Co/Extracurricular Activities - - - - - - - - 

41 General Administration - - - - - - - - 

51 Plant Maintenance & Operations - 49,571 - - - - 49,571 48,135 

52 Security & Monitoring Services - - - - - - - - 

53 Data Processing Services - - - - - - - - 

61 Community Services - - - - - - - - 

71 Debt Service - - - - - - - - 

81 Facilities Acquisition & Construction - - - - - - - - 


97 Payments to Tax Increment Fund - - - - - - - - 

GENERAL FUND EXPENDITURES $ 739,107 $ 329,074 $ 1,277,766 $ 8,203 $ - $ 101,500 $ 2,455,650 $ 2,700,438 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ 739,107 $ 329,074 $ 1,277,766 $ 8,203 $ - $ 101,500 $ 2,455,650 $ 2,700,438 

12/12/2012 Unaudited


BALANCE SHEET 

DEBT SERVICE FUND 


ASSETS 

Cash and Temporary Investments $ 7,423,557 

Property Taxes Receivable, Net of Allowance 316,923 


Due from Other Funds - 

Prepaid Expenses - 

Accrued Interest - 


LIABILITIES 

Payables $ 

- 

Due to Other Funds 5,364 

Deferred Revenue 316,923 

TOTAL LIABILITIES $ 322,287 

FUND EQUITY 

Unrestricted Fund Balance 

Assigned Fund Balance $ 7,537,679 



12/12/2012 

Unaudited 

117

REVENUES 

LOCAL SOURCES 


Monthly 

Year-to-Date 




5710 Local Property Taxes $ 12,007,760 $ 12,007,760 $ 559,591 $ 551,964 $ 848,807 $ 888,756 $ (11,158,953) 7.07% 7.47% 

5720 Service to Other Districts - - - - - - - 0.00% 0.00% 

5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 537,900 537,900 5,348 15,692 8,512 31,683 (529,388) 1.58% 5.51% 


5760 Intermediate Source (C.E.D.) - - - - - - - 0.00% 0.00% 

TOTAL LOCAL SOURCES $ 12,545,660 $ 12,545,660 $ 564,939 $ 567,656 $ 857,319 $ 920,439 $ (11,688,341) 6.83% 7.38% 

STATE SOURCES 

5810 Per Capita & FSP Act $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5820 Other State Program (TEA) 3,430,039 3,430,039 3,568,091 - 3,568,091 - 138,052 104.02% 0.00% 

5830 Other State Program - - - - - - - 0.00% 0.00% 

5840 Shared Services - - - - - - - 0.00% 0.00% 

TOTAL STATE SOURCES $ 3,430,039 $ 3,430,039 $ 3,568,091 $ - $ 3,568,091 $ - $ 138,052 104.02% 0.00% 


5900 Federal Sources Revenue $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

TOTAL FUND REVENUE $ 15,975,699 $ 15,975,699 $ 4,133,030 $ 567,656 $ 4,425,410 $ 920,439 $ (11,550,289) 27.70% 5.70% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

12 Instructional Resources & Media - - - - - - - 0.00% 0.00% 

13 Curriculum & Staff Development - - - - - - - 0.00% 0.00% 

21 Instructional Leadership - - - - - - - 0.00% 0.00% 

23 School Leadership - - - - - - - 0.00% 0.00% 

31 Guidance, Counseling & Evaluation - - - - - - - 0.00% 0.00% 

32 Social Work Services - - - - - - - 0.00% 0.00% 

33 Health Services - - - - - - - 0.00% 0.00% 

34 Student Transportation - - - - - - - 0.00% 0.00% 

35 Food Services - - - - - - - 0.00% 0.00% 


41 General Administration - - - - - - - 0.00% 0.00% 

51 Plant Maintenance & Operations - - - - - - - 0.00% 0.00% 

52 Security & Monitoring Services - - - - - - - 0.00% 0.00% 

53 Data Processing Services - - - - - - - 0.00% 0.00% 

61 Community Services - - - - - - - 0.00% 0.00% 

71 Debt Service 15,425,661 15,425,661 - - - - 15,425,661 0.00% 0.00% 

81 Facilities Acquisition & Construction - - - - - - - 0.00% 0.00% 

93 Shared Services Arrangements - - - - - - - 0.00% 0.00% 

97 Payments to Tax Increment Fund 550,038 550,038 4,459 15,564 7,259 31,330 542,779 1.32% 54.00% 

TOTAL FUND EXPENDITURES $ 15,975,699 $ 15,975,699 $ 4,459 $ 15,564 $ 7,259 $ 31,330 $ 15,968,440 0.05% 0.02% 


OVER EXPENDITURES $ - $ - $ 4,128,571 $ 552,092 $ 4,418,151 $ 889,109 $ 4,418,151 


7900 Other Sources - - - - - - - 

8900 Other Uses - - - - - - - 






DEBT SERVICE FUND 


EXPENDITURES & OTHER USES $ - $ - $ 4,128,571 $ 552,092 $ 4,418,151 $ 889,109 $ 4,418,151 

BEGINNING FUND BALANCE 2,280,614 3,119,528 3,119,528 2,334,107 - 

Reserve for Encumbrances - - - - - 

RAssigned Fund Balance (2,280,614) (3,119,528) (7,537,679) (3,223,216) 4,418,151 

ENDING UNDESIGNATED 

FUND BALANCE $ - $ - 

$ - $ - $ 8,836,302 

12/12/2012 

Unaudited 

118





(Memo) 




6100 6200 6300 # 6400 6500 6600 6000 6000 

DEBT SERVICE FUND # 

119 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ 

- 

12 Instructional Resources & Media - - - - - - - - 

13 Curriculum & Staff Development - - - - - - - - 

21 Instructional Leadership - - - - - - - - 

23 School Leadership - - - - - - - - 

31 Guidance, Counseling & Evaluation - - - - - - - - 

32 Social Work Services - - - - - - - - 

33 Health Services - - - - - - - - 

34 Student Transportation - - - - - - - - 

35 Food Services - - - - - - - - 

36 Co/Extracurricular Activities - - - - - - - - 

41 General Administration - - - - - - - - 

51 Plant Maintenance & Operations - - - - - - - - 

52 Security & Monitoring Services - - - - - - - - 

53 Data Processing Services - - - - - - - - 

61 Community Services - - - - - - - - 

71 Debt Service - - - - 400 - 400 400 

81 Facilities Acquisition & Construction - - - - - - - - 


97 Payments to Tax Increment Fund - - - 7,259 - - 7,259 30,930 

GENERAL FUND EXPENDITURES $ - $ - $ - $ 7,259 $ 400 $ - $ 7,659 $ 31,330 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ - $ - $ - $ 7,259 $ 400 $ - $ 7,659 $ 31,330 

12/12/2012 Unaudited


ATHLETIC COMPLEX 

STATEMENT OF OPERATIONS 

For the Quarter Ended November 30, 2012 

100-199 

GENERAL FUND 

Memo Memo Difference CY PY 

Quarterly 

Year-to-Date 




REVENUES 

Rental Revenue 

Football/Soccer $ 20,000 $ 20,000 $ - $ 6,000 $ - $ 6,000 $ (20,000) 0.00% 27.27% 

Baseball 4,500 4,500 - - - - (4,500) 0.00% 0.00% 

Softball 7,000 7,000 - - - - (7,000) 0.00% 0.00% 

Other - - - - - - - 0.00% 0.00% 

Ticket Revenue 

Football 160,000 160,000 113,387 119,170 113,387 119,170 (46,613) 70.87% 55.17% 

Baseball 26,000 26,000 - 164 - 164 (26,000) 0.00% 59.00% 

Softball 14,000 14,000 395 - 395 - (13,605) 2.82% 0.00% 

Boy's Soccer 7,000 7,000 - 184 - 184 (7,000) 0.00% 1.53% 

Girl's Soccer 4,000 4,000 - - - - (4,000) 0.00% 0.00% 

Other Revenue 

Parking 30,000 30,000 13,874 20,155 13,874 20,155 (16,126) 46.25% 43.82% 

Signage/Advertising 40,000 40,000 16,500 22,050 16,500 22,050 (23,500) 41.25% 41.29% 

UIL Events - - - - - - - 0.00% 0.00% 

Other 22,000 22,000 19,840 12,965 19,840 12,965 (2,160) 90.18% 49.87% 

Total Revenues $ 334,500 $ 334,500 $ 163,996 $ 180,688 $ 163,996 $ 180,688 $ (170,504) 49.03% 40.94% 

EXPENDITURES 

Salaries and Benefits $ 447,371 $ 447,371 $ 118,806 $ 117,212 $ 118,806 $ 117,212 $ 328,565 26.56% 27.08% 

Visiting Teams 63,000 63,000 23,849 17,005 23,849 17,005 39,151 37.86% 26.99% 

Event Services 47,500 47,500 19,980 11,721 19,980 11,721 27,520 42.06% 24.68% 

UIL Events 23,000 23,000 - 4,229 - 4,229 23,000 0.00% 18.39% 

Miscellaneous Contracted Services 90,103 133,793 30,347 16,810 30,347 16,810 103,446 22.68% 28.45% 

Utilities 190,505 194,163 37,790 25,736 37,790 25,736 156,373 19.46% 10.51% 

Supplies and Furniture 32,084 32,084 437 492 437 492 31,647 1.36% 1.53% 

Fees and Dues 9,669 9,669 - - - - 9,669 0.00% 0.00% 

Miscellanoues Operating Costs 4,000 4,000 600 432 600 432 3,400 15.00% 5.05% 

Capital Outlay 500 500 - - - - 500 0.00% 0.00% 

Total Expenditures $ 907,732 $ 955,080 $ 231,809 $ 193,637 $ 231,809 $ 193,637 $ 723,271 24.27% 21.12% 

Excess (Deficiency) of Revenues Over 

Expenditures $ (356,100) $ (356,100) $ (67,813) $ (12,949) $ (67,813) $ (12,949) $ 552,767 


Contributions - - - - - - 0.00% 0.00% 

Capital Lease (354,738) (354,738) (297,975) (289,214) (297,975) (289,214) (56,763) 84.00% 82.16% 

Excess (Deficiency) of Revenues and 

Other Sources over Expenditures and 

Other Uses $ (710,838) $ (710,838) $ (365,788) $ (302,163) $ (365,788) $ (302,163) $ 496,004 

120

Project 

as of November 30, 2012 

Actual 

Project Expected Current Projects 

Status Completion Budget Totals Balance 

Projects Budgets: 

University High School New Construction Warranty Work June 2011 $ 80,520,344 $ 80,598,937 $ (78,593) 

J.H. Hines Elementary New Construction Completed June 2010 13,772,484 13,772,484 0 

Waco High Science Lab Addition & 

Renovations 

Completed December 2011 10,287,423 10,287,423 0 

AJ Moore Academy Science Lab Addition & 

Renovations 

Completed June 2011 5,498,628 5,498,628 (0) 

Bell's Hill Elementary New Construction 2009 Series June 2012 191,484 191,485 (1) 

Dean Highland Elementary New Construction 2009 Series June 2011 611,855 611,855 0 

Child Care Center 

Completed December 2010 1,176,855 1,176,855 - 

Provident Heights Land Purchase 

Completed October 2009 709,105 709,105 0 

Total New Construction $ 112,768,179 $ 112,846,772 $ (78,593) 

Miscellaneous Renovations 


BOND PROJECT STATUS REPORT, SERIES 2008 

Safety/Security - Fire Alarm / PA / Telephone Systems 

Cedar Ridge Elementary School Completed August 2009 $ 65,658 $ 65,658 $ (0) 

Alta Vista Montessori School Completed August 2009 58,369 58,369 (0) 

School Completed August 2009 45,727 45,727 (0) 

Meadowbrook Elementary School Completed August 2009 47,733 47,733 0 

Lake Air Middle School Completed August 2009 65,189 65,189 0 

Kendrick Elementary School Completed August 2009 53,569 53,568 1 

South Waco Elementary School Completed August 2009 59,747 59,747 (0) 

Mountainview Elementary School Completed August 2009 60,300 60,300 (0) 

Crestview Elementary School Completed August 2009 53,718 53,718 (0) 

Brook Avenue Elementary School Completed August 2009 25,709 25,709 (0) 

Provident Heights Elementary School Completed August 2009 26,681 26,681 - 

Waco High School Completed November 2010 369,390 369,390 (0) 

Sul Ross Elementary School Project Cancelled August 2011 - - - 

Tennyson Middle School Not Started August 2011 50,000 - 50,000 

GW Carver Academy Not Started August 2011 45,000 - 45,000 

Waco ISD Athletic Complex Completed August 2009 4,771 4,771 (0) 

West Avenue Elementary School Completed August 2009 8,230 8,230 - 

Total Safety/Security - Fire Alarm $ 1,039,789 $ 944,790 $ 94,999 

Safety/Security - Control Main Entrance 

Bell's Hill Elementary School Project Cancelled June 2010 $ - $ - $ - 

Alta Vista Montessori School Completed June 2010 - - - 

South Waco Elementary School Completed June 2010 1,525 1,525 - 

Viking Hills Elementary School Project Cancelled June 2010 - - - 

Sul Ross Elementary School Project Cancelled June 2010 - - - 

Lake Waco Montessori School Project Cancelled June 2010 - - - 

Kendrick Elementary School Completed August 2010 3,953 3,953 - 

Meadowbrook Elementary School Completed August 2010 5,800 5,800 - 

Crestview Elementary School Completed June 2010 5,600 5,600 - 

Provident Heights Elementary School Completed June 2011 5,600 5,600 - 

Entrance $ 22,478 $ 22,478 $ - 

Safety/Security - Traffic 

Crestview Elementary School Completed August 2010 $ 298,463 $ 298,463 $ (0) 

Cedar Ridge Elementary School Completed August 2010 137,696 137,696 0 

Kendrick Elementary School Completed August 2010 138,567 138,567 0 

Mountainview Elementary School Completed September 2010 11,132 11,132 (0) 

Total Safety/Security - Traffic $ 585,858 $ 585,858 $ 0 

Safety/Security - Security Cameras 

All Secondary Campuses Completed August 2009 $ 829,986 $ 829,985 $ 1 

121




Actual 


Project 


Accessibility 

Waco High School Completed August 2011 $ 13,165 $ 13,165 $ - 

Tennyson Middle School w/ Science Labs August 2011 - - - 

Brazos Middle School Project Cancelled August 2011 - - - 

Lake Air Middle School Completed August 2011 6,200 6,200 - 

GL Wiley Middle School Completed August 2011 3,120 3,120 - 

AJ Moore Academy School Completed August 2011 8,910 8,910 (0) 

University Middle School Completed August 2011 30,105 30,105 - 

Total Accessibility $ 61,500 $ 61,500 $ (0) 

Energy Management Systems 

AJ Moore Academy Completed August 2010 $ 107,368 $ 107,368 $ 0 

GL Wiley Middle School Completed August 2010 80,512 80,512 (0) 

Brazos Middle School Completed August 2009 113,639 113,639 0 

South Waco Elementary School Completed August 2011 70,000 70,000 - 

Crestview Elementary School Completed August 2011 75,000 75,000 - 

Administration & Conference Center Completed August 2011 125,611 125,611 (0) 

Total Energy Management Systems $ 572,130 $ 572,130 $ (0) 

Electrical 

Waco High School Completed August 2010 $ 297,114 $ 297,114 $ (0) 

Lake Air Middle School W/ Science Labs August 2012 - - - 

Tennyson Middle School Completed August 2010 221,173 221,173 - 

AJ Moore Academy Completed August 2010 120,369 120,369 0 

Total Electrical $ 638,656 $ 638,656 $ 0 

Lighting Upgrade 

Lake Waco Montessori School Completed August 2011 $ 140,383 $ 140,383 $ (0) 

Administration & Conference Center Completed August 2011 808,774 808,774 0 

Athletic Complex Completed August 2009 276,200 276,200 - 

Waco High School Completed August 2010 207,179 207,179 (0) 

Total Lighting Upgrade $ 1,432,536 $ 1,432,536 $ 0 

Plumbing 

Sul Ross Elementary School Completed August 2011 $ 64,439 64,439 (0) 

Tennyson Middle School Completed February 2011 33,086 33,086 - 

Lake Waco Montessori School Project Cancelled August 2011 - - - 

Alta Vista Montessori School In Progress August 2011 90,000 3,370 86,630 

Brook Avenue Elementary School Not Started August 2011 75,000 - 75,000 

Provident Heights Elementary School In Progress August 2011 75,000 14,703 60,297 

Total Plumbing $ 337,525 $ 115,598 $ 221,927 

Heating, Ventilation, and Air Conditioning 

Viking Hills Elementary School 2009 Series August 2011 $ - $ - $ - 

Waco High School Completed November 2011 43,990 43,990 - 

AJ Moore Academy School Completed August 2010 21,233 21,233 - 

Administration & Conference Center Completed August 2011 2,678,588 2,678,588 - 

Cedar Ridge Elementary School Completed August 2009 865,048 865,048 (0) 

G W Carver Academy Completed August 2010 31,877 31,877 0 

Total Heating, Ventilation, and Air Conditioning 

$ 3,640,736 $ 3,640,736 $ 0 

122




Actual 


Project 


Roofing 

Viking Hills Elemenary School 2009 Series August 2011 $ - $ - $ - 

Tennyson Middle School Completed February 2009 133,000 133,000 - 

Lake Waco Montessori School Completed March 2009 28,000 28,000 - 

Brazos Middle School (Band Hall and Completed August 2009 58,000 58,000 - 

Waco High School (Auxiliary Gym) Completed February 2009 68,095 68,095 (0) 

Cedar Ridge Elementary School Completed December 2009 246,000 246,000 - 

Crestview Elementary School Completed December 2009 285,500 285,500 - 

Kendrick Elementary School Completed December 2009 235,000 235,000 - 

Sul Ross Elementary School Completed December 2009 140,000 140,000 - 

Meadowbrook Elementary School Completed December 2009 170,000 170,000 - 

Administration & Conference Center Completed November 2009 130,000 130,000 - 

North Waco Elementary School Completed February 2009 120,000 120,000 - 

Total Roofing $ 1,613,595 $ 1,613,595 $ (0) 

Athletics/Physcial Education 

Athletic Complex Completed May 2009 $ 576,842 $ 576,842 $ (0) 

Tennyson Middle School Locker Rooms Completed February 2011 1,737,242 1,737,242 0 

Hillcrest Professional Development Completed August 2009 29,880 29,880 (0) 

Parkdale Elementary School Gymnasium 2009 Series June 2011 11,024 11,024 - 

Playground Equipment Districtwide Completed August 2010 368,168 368,168 0 

Total Athletics/Physical Education $ 2,723,156 $ 2,723,156 $ 0 

Middle School Science Labs 

Tennyson Middle School In Construction July 2013 $ 4,579,959 $ 3,146,248 $ 1,433,711 

GW Carver Academy Equipment Only NA - - - 

Lake Air Middle School Completed August 2012 2,085,699 1,753,169 332,530 

Cesar Chavez Middle School In Construction August 2013 364,622 105,000 259,622 

Brazos Middle School Project Cancelled NA - - - 

University Middle School Project Cancelled NA - - - 

Total Middle School Science Labs $ 7,030,280 $ 5,004,417 $ 2,025,863 

Contingency $ - $ - $ - 

Total of All Projects $ 133,296,403 $ 131,032,207 $ 2,264,196 

123

Projects Budgets: 



Project 

Bell's Hill Elementary New Construction 

Dean Highland Elementary New Construction 


Actual 



Warranty Work June 2012 $ 21,663,148 $ 21,225,600 $ 437,548 

Completed June 2011 15,741,869 15,687,837 54,032 

Total New Construction $ 37,405,017 $ 36,913,437 $ 491,580 

Miscellaneous Renovations 

Safety/Security - Traffic (Incl Cafeteria Expansion & Office Remodel) 

Mountainview Elementary School Completed October 2010 $ 1,442,667 $ 1,442,264 $ 404 

Total Safety/Security - Traffic $ 1,442,667 $ 1,442,264 $ 404 

Heating, Ventilation, and Air Conditioning 

Viking Hills Elementary School Completed August 2010 $ 986,702 $ 986,702 $ - 

G W Carver Academy Completed August 2010 2,298,660 2,298,660 - 

Total Heating, Ventilation, and Air Conditioning 

$ 3,285,362 $ 3,285,362 $ - 

Roofing 

Viking Hills Elemenary School Completed August 2010 $ 135,000 $ 135,000 $ - 

Total Roofing $ 135,000 $ 135,000 $ - 

Athletics/Physcial Education (Incl Classroom Addn) 

Parkdale Elementary School Gymnasium Completed June 2011 $ 2,238,860 $ 2,238,099 $ 761 

Total Athletics/Physical Education $ 2,238,860 $ 2,238,099 $ 761 

Middleschool Science Labs 

GW Carver Academy Equipment Only NA 36,330 36,330 - 

Contingency $ 1,167,455 $ - $ 1,167,455 

Total of All Projects $ 45,710,692 $ 44,050,492 $ 1,660,200 

124


Business&SupportServices 

SherylDavis 

AssistantSuperintendent 

P.O.Box27,Waco,Texas76703 

Phone:2547559440 

December 12, 2012 

Board of Trustees 



Following is the quarterly summary of cash and investments held by the school 

district as of November 30, 2012. As of that date, the District had 

approximately $22.1 million cash in Chase bank and $5.1 million in USA 

Mutual funds. The District had $37.2 million invested in public funds 

investment pools and $2.0 million invested in certificates of deposit through the 

Texas CD and CDARS programs. 

Total cash and investments for the District as of November 30, 2012 was $66.3 

million. This is up $9.1 million from the cash and investments balances of the 

last quarter. Approximately $7.3 million of the total cash and investments is 

invested for capital projects. 

Also attached is the cash flow projection for the quarter ending November 30, 

2012. If you have any questions, please do not hesitate to call. 

Sheryl Davis 

Assistant Superintendent 

Business and Support Services 

125


CASH AND INVESTMENT REPORT 

FOR THE QTR ENDED NOVEMBER 30, 2012 

REPORT OF INVESTMENT ACTIVITY 

Coupon or 

Changes 

Average Rate Maturity Book Value Market Value Interest Purchases & Sales & in Market Market Value Book Value Accrued 

Description of Return Date 8/31/2012 8/31/2012 Earnings Transfers In Transfers Out Value 11/30/2012 11/30/2012 Interest 

PUBLIC FUNDS INVESTMENT POOLS 

TEXPOOL: (S&P Rating = AAAm) 

General Fund 0.122% n/a 11,214,205 11,214,205 7,301 44,622,694 (26,797,163) - 29,047,038 29,047,038 n/a 

Payroll Clearing 0.122% n/a 44,611 44,611 154 13,500,000 (13,500,000) - 44,765 44,765 n/a 

Debt Service Fund 0.122% n/a 2,455,812 2,455,812 1,254 1,359,873 - - 3,816,939 3,816,939 n/a 

LONE STAR: (S&P Rating = AAAf/S1+) 

General Fund 0.110% n/a 1,426,846 1,426,846 541 - - - 1,427,387 1,427,387 n/a 

Capital Projects Fund 0.110% n/a 64,959 64,959 25 - - - 64,984 64,984 n/a 

MBIA: (Fitch Rating = AAA-V1+) 

General Fund 0.150% n/a 1,079,995 1,079,995 568 - - - 1,080,563 1,080,563 n/a 

Capital Projects Fund 0.150% n/a 8,931 8,931 5 - - - 8,936 8,936 n/a 

TEXSTAR: (S&P Rating = AAAm) 

General Fund 0.114% n/a 176,849 176,849 74 - - - 176,923 176,923 n/a 

TEXASTERM: (S&P Rating = AAAf) 

General Fund 0.080% n/a 653,883 653,883 179 798,476 (993,488) - 459,050 459,050 n/a 

Capital Projects Fund 0.080% n/a 227 227 0 - - 227 227 n/a 

Capital Projects Fund S2008 0.080% n/a 1,865,138 1,865,138 477 - (798,476) 1,067,139 1,067,139 n/a 

Total for Public Funds Investment Pools 18,991,456 18,991,456 10,579 60,281,044 (42,089,126) - 37,193,951 37,193,951 $ 

- 

SEPARATELY INVESTED ASSETS: 

General Fund (Texas CD Program) 0.600% n/a - - 849 992,000 992,849 992,849 

CDARS 0.300% n/a 1,001,153 1,001,153 691 - 1,001,844 1,001,844 

126 

Total Separately Invested Assets 1,001,153 1,001,153 1,541 992,000 - - 1,994,693 1,994,693 - 

Total Investments 19,992,609 19,992,609 12,119 61,273,044 (42,089,126) - 39,188,645 39,188,645 - 

CASH EQUIVALENTS: 

SWS Money Market (Cap Projects) 12 12 - - - 12 12 

Total Cash Equivalents 12 12 - - - - 12 12 

CASH: (JP Morgan Chase) 

Local Maintenance 701 1,254,109 1,254,109 

Accounts Payable 945 4,957,510 4,957,510 

Payroll 950 5,522,481 5,522,481 

Capital Projects S2008 238 1,184,365 1,184,365 

Food Service 67 505,988 505,988 

District Activity Funds 95 549,482 549,482 

Savings - High Balance 0.120% 2,792 5,695,269 5,695,269 

Savings - High Balance Cap Proj 08 0.120% 849 1,579,539 1,579,539 

Savings - High Balance Cap Proj 09 0.120% 332 849,592 849,592 

CASH: (USA Mutuals) 

Insured Cash Shelter Account-Cap Proj 09 0.300% 1,876 2,537,466 2,537,466 

Insured Cash Shelter Account-General 0.300% 1,861 2,517,390 2,517,390 

Total Cash 10,707 27,153,190 27,153,190 

Total Cash and Cash Equivalents 10,707 27,153,202 27,153,202 

TOTAL CASH AND INVESTMENTS 22,826 66,341,846 66,341,846 - 

We believe the data presented for the quarter ended August 31, 2012, are accurate in all material respects, and are presented in a manner that fa irly sets forth the investment standing of the Waco Independent School District. 

This report was prepared in compliance with the Waco Independent School District's Investment Policy and the Public Funds Investment Act of the State of Texas. 

12/12/2012 

Sheryl Davis Date Date


CASH FLOW PROJECTIONS 

FOR THE QTR ENDED NOVEMBER 30, 2012 

Dec-12 Jan-13 Feb-13 

Beginning Cash and Investments Balance $ 66,341,616 $ 35,440,569 $ 5,900,567 

Tax Revenue 10,405,867 22,324,692 11,142,984 

Investment Earnings Revenue 7,393 7,393 7,393 

Other Local Revenue 477,011 607,641 695,402 

State Revenue 859,205 1,083,540 1,070,168 

Federal Revenue 3,183,989 2,004,837 24,309,994 

Payroll Disbursements (5,188,947) (5,040,854) (5,125,426) 

Accounts Payable Disbursements (39,819,875) (49,701,562) (60,025,516) 

Capital Projects Disbursements (825,690) (825,690) (825,690) 

Ending Cash and Investments Balance $ 35,440,569 $ 5,900,567 $ (22,850,125) 

2011 TAX COLLECTIONS 

Penalty & 

Current Delinquent Interest Total 

September, 2011 $ - $ 85,027 $ 30,180 $ 115,207 

October 1,293,741 7,023 19,271 1,320,034 

November 2,222,734 95,250 29,067 2,347,051 

December 10,312,634 70,959 22,273 10,405,867 

January, 2012 22,202,664 88,527 33,501 22,324,692 

February 10,904,321 67,272 171,391 11,142,984 

March 643,063 61,502 74,418 778,983 

April 561,374 64,566 83,049 708,989 

May 386,347 57,827 69,278 513,452 

June 350,447 53,069 68,574 472,091 

July 312,376 (54,444) 55,448 313,380 

August 76,435 9,969 32,138 118,542 

Total Collections $ 49,266,137 $ 606,546 $ 688,589 $ 50,561,272 

2012 TAX COLLECTIONS 

Penalty & 

Current Delinquent Interest Total 

September, 2012 $ - $ 102,859 $ 34,180 $ 137,040 

October 870,447 182,682 60,145 1,113,274 

November 2,205,245 158,206 51,266 2,414,718 

December 10,312,634 70,959 22,273 10,405,867 

January, 2013 22,202,664 88,527 33,501 22,324,692 

February 10,904,321 67,272 171,391 11,142,984 

March 643,063 61,502 74,418 778,983 

April 561,374 64,566 83,049 708,989 

May 386,347 57,827 69,278 513,452 

June 350,447 53,069 68,574 472,091 

July 312,376 (54,444) 55,448 313,380 

August 76,435 9,969 32,138 118,542 

Total Collections $ 48,825,354 $ 862,995 $ 755,663 $ 50,444,012 

Sheryl Davis 

Assistant Superintendent Business and Support 

12/12/2012 

Date 

127

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