WACO INDEPENDENT SCHOOL DISTRICT REGULAR ... - Waco ISD

WACO INDEPENDENT SCHOOL DISTRICT 

REGULAR SCHOOL BOARD MEETING 

Waco ISD Conference Center 

115 S. 5th Street 

Waco, Texas 

Thursday, October 27, 2011 

Closed Meeting 6:30 p.m. 

Open Meeting 7:00 p.m. 

I. CALL TO ORDER 

II. ESTABLISHMENT OF QUORUM 

III. CLOSED MEETING 

A. Texas Government Code Section: 

AGENDA 

1. 551.076 Deliberation Regarding Security Devices 

IV. OPEN MEETING 

V. MOMENT OF SILENCE 

VI. PLEDGE OF ALLEGIANCE 

VII. SPECIAL RECOGNITION 

VIII. AUDIENCE FOR GUESTS 

IX. PUBLIC HEARING 

A. Public Hearing to Discuss the 2011 School Financial Integrity Rating System 

of Texas (Schools FIRST) 

X. CONSENT AGENDA 

A. Approve Minutes 

1. August 11, 2011 Special Called Meeting 3 

2. August 18, 2011 Workshop 5 

3. August 25, 2011 Regular Meeting 11 

4. September 15, 2011 Workshop 18 

5. September 22, 2011 Regular Board Meeting 23 

B. Approve 2011-2012 Budget Amendments 29 

C. Approve Band, Drill Team, Cheerleaders, and JROTC Student Travel in 

Excess of a 60 mile Radius from Waco 

D. Approve Class Size Waivers 51 

E. Consider Resolution to Authorize the Consolidation of Polling Locations for 

the City of Waco and Waco Independent School District; to Adopt the 

McLennan County Election Precincts for the Waco Independent School 

District; and to Authorize Administration to Execute all Documents Necessary 

to Conduct the May 12, 2012 Election 

F. Approve PDAS Appraisers 57 

G. Approve Bid Award for Bell's Hill Elementary School Aluminum Canopies 58 

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and Sports Flooring 

H. Approve Bid Renewal for Classrooms Materials, Part 2 63 

I. Approve Bid Renewal for Early Childhood Supplies, Part 2 65 

J. Approve Contract for 21st Century Community Learning Center Program 

Grants with Baylor University 

K. Approve Sole Source Affidavit for Purchase of MathForward Program from 

Texas Instruments 

L. Designate Kitchen Equipment, Television and Miscellaneous Items as Surplus 

Property 

M. Approve List of Qualified Brokers Authorized to Engage in Investment 

Transactions with the District 

N. Approve Independent Sources of Investment Officer Training 96 

O. Approve Sidewalk Easement at Tennyson Middle School 97 

P. Consider Teacher Stipends 107 

1. Lead Art Teacher 

2. Lead PE Teacher 

Q. Approve Local Policies 

1. EIA 109 

2. DNA 112 

R. Approve School Improvement Plans (SIP) 115 

S. Approve Board Operating Procedures 147 

XI. REPORTS AND POSSIBLE ACTION 

A. Consider Gift/Grants to Waco ISD 161 

B. Consider Construction Delivery Method for Middle School Science Lab 

Renovations 

C. Change in MYP/ IB Status 169 

D. Consider adoption of resolution to participate in school finance litigation and 

to engage Thompson & Horton LLP regarding same 

XII. REPORTS AND DISCUSSION 

A. Delinquent Tax Collection Report (Meyers & Bostwick) 211 

B. Report of Purchases between $25,000 and $50,000 221 

C. Discussion of Demographic Study 222 

D. Review of Investment Policy and Strategies as Codified Under Policy CDA 

(Local) – Other Revenues: Investments 

E. Monthly and Quarterly Financial Reports for the Period Ending August 31, 

2011 

F. Monthly Financial Reports for the Period Ending September 30, 2011 251 

XIII. ADJOURNMENT 

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168 

198 

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______________________________________________________________________________________________ 

Waco Independent School District 

Date: August 11, 2011 

Time: 

Place: 

6:30 p.m. 

Waco ISD Conference Center 

115 S. 5th Street 


Call to Order: 

Quorum: 

Closed Meeting: 

President Pat Atkins called the meeting to order at 6:30 p.m. 

A quorum was present and due notice had been published. 

Mr. Atkins called the closed meeting to order at 6:30 p.m. pursuant to the following 

sections of the Texas Government Code 

Texas Government Code Section: 

1. 551.074 Personnel Matters 

a. Hire Assistant Principals 

Present in Closed Meeting: 

President Pat Atkins, Norman Manning, Alex Williams, and Larry Perez 

Absent: 

Allen Sykes, Angela Tekell, Cary DuPuy 

Attorney Present: 

None 

Others Present In Closed Meeting: 

Dr. Bonny Cain, Elaine Botello 

Open Meeting: 

The closed meeting was concluded at 6:39 p.m. President Atkins called the open meeting to order at 6:45 p.m. 

No action was taken during the closed meeting. 

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IV. Discussion and Possible Action: 

A. Consider Hiring of Administrators 

1. Assistant Principal- Mr. Phillip Perry 

Motion: 

Motion made by Mr. Perez to approve Administration’s recommendation; Mr. Manning seconded motion. All 

in favor; none opposed. Motion carried unanimously. 

Adjournment: 

Mr. Perez moved, seconded by Mr. Manning, to adjourn the meeting at 6:49 p.m. 

unanimously. 

The motion carried 

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Time: 6:00 p.m. 

Place: Waco ISD Conference Center 

115 S. 5 th Street, Waco, Texas 

Call to Order: Pat Atkins, Board President, called the meeting of the Waco Independent School 

District Board of Trustees to order at 6:11 p.m. He stated that a quorum of Board members was 

present and that that notice of the meeting had been posted. 

Closed Meeting: No closed meeting was posted. 

Members Present: President Pat Atkins, Vice President Allen Sykes, Secretary, Angela Tekell, 

Norman Manning, Larry Perez, and Alex Williams 

Member Absent: Cary DuPuy 

III. DISCUSSION ON CONSENT AGENDA ITEMS FOR AUGUST 25, 2011 BOARD OF 

TRUSTEES REGULAR BOARD MEETING 

A. Approve 2010-11 Budget Amendments 

B. Approve 2011-12 Fund Balance Designations 

C. Approve Bid Award for Custodial Supplies – Warehouse Stock 

D. Approve Bid Award for Plumbing Services 

E. Designate Computers, Monitors, Televisions, Printers, Scanners and Miscellaneous 

Equipment as Surplus Property. 

Ms. Tekell questioned the large number of items recently being declared surplus and asked 

for an explanation of the process. Ms. Davis said the items included a large number of old 

non-working computers which had been in storage in the Technology Department and 

equipment from Dean Highland. Lisa Walters, the new Technology Director, is in the 

process of organizing and maintaining a complete inventory system for each campus. A 

method will be developed in which items no longer being needed at one campus could be 

transferred to another where there is a need. When new fixed assets are received, the items 

are bar-coded and placed in inventory; however, the inventory may not be current due to 

departments/campuses not notifying Accounting of transfer/disposition of the items. Ms. 

Walters will give progress reports on development of the inventory, stating it will take 

several months. 

F. Approve Interlocal Cooperation Agreement and Fiscal Contract with McLennan County 

Challenge Academy. 

G. Approve Waco High School Reconstitution Plan 

Dr. Cain stated that due to Waco High receiving an unacceptable rating for a third year, a 

reconstitution plan was developed. Mr. Alfredo Loredo, the newly appointed principal, 

anticipates great progress in the future. Included in the plan in the Board packet are plans for 

rearranging personnel, classes, shifting schedules, pairing classes with same concepts, 

instructional strategies for teachers. Dr. Cain stated the Board is required to accept the plan 

before submittal to the Texas Education Agency. 

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H. Approve Local Policies Second Reading 

1. EIA – Guidelines for Grading: Dr. Cain stated a change in policy is being proposed which 

takes away the designation of six week assessments to provide teachers with more flexibility 

while still maintaining instruments that provide teachers with data to respond to necessary 

curriculum or instructional adjustments. 

2. EIE – Promotion and Retention: Administration recommends a change in grading policy to 

separate the reading and language arts grades showing equal weight for each subject. 

Jennifer Womack stated that as part of the transition to the STAAR Student Assessment Plan, 

due to the timing of the testing, that TASB has recommended the District adopt a resolution 

for the 2011–12 school year suspending the portion of EIE(LOCAL) that requires students to 

pass the grade 5 and 8 assessments. Mr. Manning asked what happens if a student fails a third 

time. Mr. Womack replied that a committee is appointed, an accelerated instruction plan is 

given, and judgment regarding promotion is made in best interest of the student. 

3. DEC – Compensation and Benefits – Discretionary Leave, Local Leave, and Sabbatical 

Leave: Dr. Cain stated revisions are being recommended to change Board policy to clarify 

discretionary leave (personal business days), local leave and the method for obtaining 

approval for these days. Mr. Manning asked for clarification of local days to which 

Elaine Botello replied that employees use the five local days for personal or family illness. 

This is in addition to the five days that employees receive from the state. 

Administration is recommending reducing local leave days from five to three which will 

create a cost avoidance of $65,000 in the budget . When an employee is absent, the District 

pays for the substitute. Ms. Botello said some districts require employees to pay a portion of 

the cost for the substitute. 

Ms. Tekell asked if there was a way to determine the number of leave days not being used 

and also, the number of employees using more than 8 days a year. Mr. Atkins requested that 

the information be provided before next week’s Board meeting. 

I. Approve 2011-2012 PDAS Appraisers 

J. Approve Renewal of Group Term Life Insurance Contract with MetLife 

Ms. Botello stated that the premium for the employee group life insurance remains the same 

and that employees may voluntarily purchase supplemental coverage up to $100,000. 

K. Approve 2011-12 Student Code of Conduct 

Ms.Tekell questioned the policy regarding use of cell phones by students and asked if 

consideration could be given allowing students to use cell phones at appointed times during 

the day and allowing teachers to set classroom rules. The benefit of this would be that 

administrators and teachers would have more efficient use of their time in lieu of time spent 

enforcing the rule. The Board is interested in receiving opinions from principals and 

teachers. Dr. Cain will discuss this with the principals and will include opportunities for 

differentiation in other technology devices such as use of Facebook. 

L. Reallocation of Funding to Hire Systems and Control Coordinator 

Sheryl Davis stated funding is included in the proposed budget for an Internal Auditor 

position. The administration would like to utilize this funding for hiring a Systems and 

Control Coordinator. This person would perform the tasks of an internal auditor and also 

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provide a wider range of service in risk management procedures, solve organizational 

information problems and requirements by analyzing and designing system controls and 

protocols. Ms. Davis stated that a CPA was preferred and that the position will report to the 

Superintendent. The Board requested that job descriptions for both the internal auditor and 

the new position be provided to them for review before next Thursday’s meeting. 

IV. REPORTS AND POSSIBLE ACTION ON AUGUST 25, 2011 

A. Consider Adoption of the 2011-12 Budget 

Sheryl Davis presented an overview of the proposed official budget for 2011-2012 as 

follows: General Fund, $112,742,711, National School Breakfast and Lunch Fund, $9,079,645 and 

Debt Service Fund, $16,153,102. 

Assumptions used in preparing the budget include ADA estimated at 13,795. Local net 

taxable property values were certified at $4,151,340,395. 

Ms Davis reported that no general salary increase is included in the budget. Recommended 

reductions in the budget include a reduction in the District contribution for employee health 

insurance and discontinuing the alternative FSA benefit; elimination of the catastrophic leave 

bank and dedicated service pay benefits; reduction of local personal leave days from 5 to 3; 

elimination of the cell phone allowance; a five percent cut of central office budget; reduce 

replacement schedule for vehicles, particularly buses; and reduction of personnel throughout 

the District. 

Ms. Davis reported that funding for several programs such as summer school, technology and 

the PreK expansion grant have been eliminated or cut. Optional expenditures for some 

programs are having to be funded out of the general fund. Funds from the sale of University 

Middle were used to fund the current operating loss, the purchase of one bus and the 

remainder was used to fund roofing projects for several campuses. 

The proposed budget has a deficit in estimated revenues over appropriations of $2.9M which 

will be taken from fund balance. The projected unassigned fund balance in the general fund 

is $24,833,566. Mr. Manning asked what amount is required to be in fund balance, Ms. 

Davis replied the policy states 20%. Bond rating agencies recommend 20% or 2-3 months of 

expenditures. 

Ms. Davis reported that seven years ago the National School Lunch and Breakfast Fund had a 

deficit of $900,000 but due to the hard work of the food service department, that has been 

turned around and the account has a fund balance of $997,107. 

B. Consider Resolution Adopting the Tax Rate for the 2011 Tax Year 

Ms. Davis stated that next week a public hearing on the proposed budget and tax rate will be 

held prior to the regular Board meeting. The Truth-in-Taxation and Public Hearing Notice 

were published on August 12 and a Resolution to adopt the tax rate will be presented to the 

Board at that meeting. The Proposed Tax rate for 2011 is: Maintenance and Operations Tax 

Rate of $1.040000; Interest and Sinking Tax Rate of $.320998; and a Total Tax Rate of 

$1.360998 per $100 valuation. The tax increase for an average residence is $23.07. 

C. Recommendation to Implement Premier Social Security Alternative Plan for Part-Time, 

Seasonal and Temporary Employees. 

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Ms. Botello stated that implementation of the plan would save the District approximately 

$65,000 to $70,000 per calendar year. It is a meaningful, defined contribution retirement 

alternative in which contributions are invested in a guaranteed fixed annuity. 

V. REPORTS AND DISCUSSION 

A. Monthly Financial Reports for the Period Ending July 31, 2011 

B. Guidelines for Gathering Feedback from Teachers/Staff 

Dr. Cain requested input from the Board regarding guidelines to follow for gathering 

feedback from teachers and staff. Mr. Manning stated it was all about the timing and that 

more lead time is needed in receiving teacher feedback. He has a problem with decisions 

being made during the summer; when a decision affects teachers, it would be a better choice 

to wait until the teachers are able to give input. Mr. Williams stated that teachers are our best 

resource and we need to build on the experience they have. Ms. Tekell stated that sometimes 

on critical issues the Superintendent may need to make a decision without Board approval 

and that the sense of urgency cannot be lost when decisions need to be made to benefit our 

students. 

Mr. Atkins stated the concept was broader than just teachers and that parents and community 

members should be involved in the process. Dr. Cain mentioned having a retreat with 

principals to develop a policy or understanding to develop a method. The Board feels the 

community wants to see results and we need to continue to strive for results and work on the 

process. Dr. Cain said that working with QDAC could be a start because that committee 

represents the teachers, and by sending the results of that group to the principals who share 

with the campus decision-making committee, results could be obtained. It would be a 

combination of all groups working together to make plans on how to proceed. Mr. Atkins 

said that all these groups exist and that it is just a matter of getting the groups together to visit 

on how to do it. 

Dr. Cain will proceed with meeting with QDAC, getting feedback and will place the item 

back on the September agenda. Communication needs to be improved in technology 

including getting more information on the website, possible use of an “Eblast” newsletter to 

all employees, and perhaps using social media for input and opinions. 

C. Updated District Goals for 2011-2012 and Possible Scoring Matrix 

Dr. Cain discussed the revised/modified District goals based on Board feedback from the 

July 21 st Board meeting. The Board felt the evaluation forms in section 3.F were a little 

aggressive so a longer lead time was developed. Dr. Cain stated she tweaked planning 

strategies and implemented a lot of baselines in developing the plan and questioned whether 

the scale should be 1-4 or 1-5. Technology goals include inventory controls, better methods 

of communications including a user friendly, very inviting new website for parents and staff. 

Dr. Cain stated this is a process and when an area is ready to grade, whether or not the 

objective was met, an evaluation will be made as a group. The Board suggested that scores 

not be given on each subsection. It was suggested that a workshop be scheduled to work on 

the evaluation instrument which is planned to be in place this fall. It would be a good time to 

discuss and schedule town hall meetings. 

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D. Report on District AYP Status – TAKS II 

The Board requested the report be given at the meeting next week and suggested that Ms. 

Womack present the report in sections. 

E. 2012 Employer Group Health and Prescription Insurance Options 

Elaine Botello reported that Scott & White has submitted a renewal to the District for 

employee health insurance with an increase of 38% over current premium due to high 

utilization by employees. The basic plan would still be free for the employee but the 

deductible has increased. 

On August 11 th a survey was sent to all employees showing plan options and rates from Scott 

& White Health Plan (SWHP) and from TRS-Active Care. The SWHP basic plan would be 

free to the employee; the TRS Care plan is different from the SWHP plan because no benefits 

are paid until the $2500 deductible is paid out of pocket. Out of over 2,000 employees, 572 

responses were received with 345 in favor of SWHP and 227 for the TRS Active Care plan. 

Ms. Botello reported that over 90% of districts in the state are now using the TRS Care plan 

and the downside is that once a District chooses the plan, it cannot opt out, TRS can increase 

premiums and the cost is not negotiable. Mr. Atkins questioned if the District was getting 

close to going to the TRS plan and Ms. Botello replied yes. 

Tom Sullivan from Humana reported that due to a very competitive market, he encouraged 

the District to go out for bids stating it would be hard for the Board to make difficult 

decisions without looking at options. Humana is committed to providing creative options 

that will control costs and provide solid benefits to the employees. 

Due to budget constraints, Administration is proposing a ten percent decrease in the District’s 

contribution from $288.18 to $259.36. The District is also recommending discontinuing the 

health insurance alternative plan (flexible spending account) of $100 per month for 

employees who waive employee health insurance. This would be a potential cost savings of 

$925,000. 

Mr. Manning wants Administration to consider a 5% decrease and Ms. Davis replied we 

would have to draw down fund balance another $320,000 or more. He asked if self insurance 

might be an option. Mr. Sykes asked when the District went out for bid the last time. Ms. 

Botello said the District requested bids last year and said it is not feasible to go out for bids at 

this time due to the timeline. The RFP needs to be out for at least six weeks, time is needed 

for implementation, enrollment, entering deduction codes into the system and she is nervous 

about trying to implement a brand new plan since the plan year begins January 1. Dr. Cain 

said if the Board requests going out for bids, we will do so. Regarding the alternative plan, 

Administration is considering decreasing the benefit for the flexible spending account by $50 

or $75 instead of the $100 currently being given. 

C. Discussion of Impact of SB-1000 on Local Board of Trustee Elections 

A Senate bill was enacted in order to comply with federal law. The impact in Texas is that 

the dates for the primary and primary run-off elections have been moved forward. The 

general election at which Trustees are elected is the second Saturday in May. Since the 

primary run-off early voting begins two days later, the McLennan County Elections office is 

refusing to provide the general election for the local municipalities in even-numbered years 

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due to lack of voting machines, software and staffing limitations. This does not effect the 

general May election in odd-numbered years. Each year the District conducts a joint election 

with the City of Waco and McLennan County College. The City and School use the same 

precincts and MCC has an election every other year. 

The District has several options which include moving our election to November, the same as 

the county/state/federal election, and the cost sharing would drive the cost down. The 

concern is that issues are diluted by the state and national races. A second option is the 

District could adjust the terms of the Trustees to four years using a transition plan and hold 

the election in May of odd numbered years. A third option is to join with other entities to 

procure machines and conduct joint elections without the County Elections office. The City 

is leaning toward this option. There would be no change in Trustee terms and the City will 

be the administrator of the election. Ms. Davis stated the District might be better off going 

with the City and MCC at an estimated cost of $85,000 per year of which the District would 

pay a portion, depending on what positions are up for election. If the District decides to go to 

four-year terms, that decision will need to be made by December 2011. 

Angela Tekell suggested coordinating a meeting with Judge Lewis, MCC and representatives 

from the City to meet with Kathy Van Wolfe of the County’s Elections Office. The Board 

was asked to discuss their feelings on the subject. Mr. Atkins replied he had no interest in a 

November election, Mr. Sykes said no to November, Mr. Perez indicated he preferred having 

a 4-year term or staying the same with a May election. 

VI. ADJOURNMENT 

The meeting adjourned at 9:20 p.m. 

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Time: 7:00 p.m. 

Place: Waco ISD Conference Center 

115 S. 5 th Street, Waco, Texas 



present and that notice of the meeting had been posted. 



Cary DuPuy, Norman Manning, Larry Perez, and Alex Williams 

Pledge of Allegiance: Mountainview Elementary students Paris Hookham, 4 th Grade, Jordan 

Fuller, 4 th Grade, Brian Scott Denman, 3 rd Grade. Melissa Pritchard is the principal. 

Special Recognition: Christopher Daughters, student at Waco High, was recognized for 

bringing positive recognition to his school by being named an Outstanding Youth in 

Philanthropy by the Association of Fundraising Professionals Central Texas Chapter. 

Public Hearing on Budget/Tax Resolution: Mr. Atkins declared the Public Hearing 

open at 7:12 p.m. Sheryl Davis stated the District must conduct a public hearing to discuss the 

2011-12 budget and the proposed tax rate for the purpose of allowing any taxpayer of the District 

to present any comments regarding the budget or the proposed tax rate. Notice of the public 

hearing was published in the newspaper on August 12, 2011. 

Ms. Davis presented the proposed 2011-12 General Fund Budget of $112,742,711. Total 

revenue is $109,838,242 with a difference of $2.9M to be drawn from fund balance in order to 

adopt a balanced budget. Unassigned fund balance is $24,832,946. Budgets for the National 

School Lunch and Breakfast Fund and Debt Service Fund were also presented. 

The proposed tax rates and comparison with last year’s rates are: 

2010 2011 

M&O $1.040000 $1.040000 for each $100 valuation 

I&S $0.324750 $0.320998 for each $100 valuation 

Total $1.364750 $1.360998 for each $100 valuation 

No one from the audience spoke during the public hearing. 

Reconvened: The Board meeting reconvened at 7:18 p.m. 

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Audience for Guests: 

1. Mary Duty asked the Board to reconsider reducing the local five leave days to three stating it 

is a small amount of savings but would have a negative effect on teacher morale. She also 

suggested that dialog sessions be held between teachers and Board members. 

2. Tony Uzzell, representing Waco TSTA/NEA, spoke in opposition to continued cuts to 

employee benefits which hurt morale. He suggested dipping into the District’s “rainy day 

fund’ to continue benefits which will show employees that they matter. 

3. Virginia DuPuy, representing the Greater Waco Community Education Alliance, encouraged 

all to attend the 2 nd All Community Event on October 3 from 5-8 p.m. which will be held at 

the new University High School. 


A. Approve 2010-11 Budget Amendments 

Amendment 054 - General Fund-Federal Revenue, Fund 199 – Amend federal revenue 

by $227,562.44 to match projected E-Rate discounts for the year 

Amendment 055 - North Waco Elementary, Fund 199 - Amend the budget $1,300 for 

instructional purchases 

Amendment 056 - Mountainview Elementary, Fund 199 - Amend the budget $1,994 for 

custodial expenditures 

Amendment 057 - A. J. Moore Academy, Fund 199 - Amend the budget $2,321.21 for 

custodial expenditures 

Amendment 058 – General Fund-Other Local Revenue, Fund 199 – Amend the budget 

$30,245.98 to match rebate for energy conservation measures at Lake Waco Montessori 

and Waco High 

Amendment 059 – General Fund-Final Amendment, Fund 199 – Amend the budget 

$110,000 to reallocate budgeted funds for various functions to cover projected functional 

over expenditures 

Amendment 060 – General Fund-Maintenance Projects, Fund 199 – Amend the budget 

$842,384.00 from the sale of the old University Middle School to cover building 

renovations (roofing projects at Brazos Middle and Alta Vista, Mountainview and 

Parkdale Elementary Schools) 

B. Approve 2011-12 Fund Balance Designations 

Recommendation: Approve a Resolution committing unassigned general operating fund 

balance in the amount of $1,261,547 for future facility renovations and $485,938 for future 

bus replacements. 

C. Approve Bid Award for Custodial Supplies – Warehouse Stock 

Recommendation: Approve the bid award to various vendors for custodial supplieswarehouse 

stock 

D. Approve Bid Award for Plumbing Services 

Recommendation: Approve the termination of the job order contract with Whites Plumbing 

for plumbing services and awarded the contract to McNamara Custom Services, Inc. 

E. Designate Computers, Monitors, Televisions, Printers, Scanners and Miscellaneous 

Equipment as Surplus Property. 

Recommendation: Approve the list of computers, monitors, televisions, printers, scanners 

and miscellaneous equipment to be declared surplus. 

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F. Approve Interlocal Cooperation Agreement and Fiscal Contract with McLennan County 

Challenge Academy 

Recommendation: Approve the Interlocal Cooperation Agreement and Fiscal Contract for 

McLennan County Challenge Academy. 

G. Approve Waco High School Reconstitution Plan 

Recommendaton: Approve the Waco High School Reconstitution Plan. 

H. Approve Local Policies Second Reading - Pulled 

1. EIA – Guidelines for Grading 

2. EIE – Promotion and Retention 


Leave 

I. Approve 2011-2012 PDAS Appraisers 

Recommendation: Approve the following staff members to serve as 2011-2012 PDAS 

Teacher Appraisers: Armard Anderson, Diana Picazo, Krystal Wilson 

J. Approve Renewal of Group Term Life Insurance Contract with MetLife 

Recommendation: Approve the renewal with MetLife for group term insurance effective 

January 1, 2012 and continuation of the group life insurance premium contribution of $1.06 

per employee per month. 

K. Approve Recommendation to Implement Premier Social Security Alternative Plan for Part- 

Time, Seasonal and Temporary Employees 

Recommendation: Approve implementation of the Premier Social Security Alternative 

program for all part-time, seasonal and temporary employees (positions not eligible to 

contribute to TRS) by executing plan documents and signing fixed annuity contracts with 

MidAmerica, effective January 1, 2012. 

L. Approve District Goals for 2011-12 

Recommendation: Approve the District Goals for 2011-12. 

M. Approve Reallocation of Funding to Hire Systems and Control Coordinator 

Recommendation: Approve the reallocation of funding for an Internal Auditor to be used for 

hiring a Systems and Control Coordinator. 

N. Approve Reducing District Contribution for Group Health Insurance and Alternative 

Health Insurance Flexible Spending Account - Pulled 

Mr. Atkins requested that items H and N be pulled from the consent agenda for further 

explanation and discussion. Larry Perez made a motion, seconded by Norman Manning, to 

approve the Consent Agenda with the exception of items H and N. The motion carried 

unanimously 7-0. 

Action on Items Pulled from the Consent Agenda 

H. Approve Local Policies Second Reading 

1. EIA – Guidelines for Grading 

2. EIE – Promotion and Retention 


Leave 

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Elaine Botello discussed revisions to DEC regarding local leave. Administration is 

recommending that local leave days be reduced from five days to three days. Currently, 

employees receive five state days and five local days. This option would result in a potential 

costs savings of $65,000 and was recommended through the input portal when the District was 

seeking input to resolve the budget shortfall. Board members expressed their concern that 

elimination of the two local days would have a negative impact on employees. 

Trustees discussed an option having an employee’s pay docked partially on the local days instead 

of eliminating them as being a compromise. Teachers, for example, could be docked $78 per 

day to cover a substitute. It was suggested that employees be given a choice. Mr. Williams 

suggested the District develop its own plan and asked how long the process would take. Ms. 

Davis said that the Board, based on the timing, needed to go ahead and adopt the budget and the 

Board can amend the budget to undo a cut that had been factored into the budget. 

Ms. Tekell said the cost savings from cutting the days or even docking pay does not seem to 

justify the negative results on employee morale. Mr. Manning suggested waiting until next year 

to make changes in the leave days and stated the Board may also have to make other decisions 

that negatively impact employees. Mr. DuPuy said the District is going to have to find even 

more savings in the budget which is going to hurt, wherever we do it. He stated that the 

District’s fund balance cannot be considered as a “rainy day fund” and is needed for the District 

to be healthy and that it is not good to take recurring costs out of fund balance. 

Dr. Cain said that future town hall meetings will be held with parents, community, administrative 

staff and teachers to get input on ways the District may cut next year’s budget. A “grocery” list 

of items will be presented to the Board for prioritization. 

Mr. Atkins made the motion to approve the revisions to policies EIA (Local) Guidelines for 

Grading; policy EIE (Local) Promotion and Retention, and approve the Resolution to policy EIE 

(Local), as presented. Mr. DuPuy seconded the motion. The motion carried unanimously 7-0. 

N. Approve Reducing District Contribution for Group Health Insurance and Alternative Health 

Insurance Flexible Spending Account 

Administration recommends that the District contribution for employee health insurance be 

reduced by ten percent, $288.18 per month to $259.36 per month. Mr. Manning believes that the 

ten percent is too high and would rather it be five percent. He hopes that recommendations 

would not be made in future years to further decrease the amount of the District contribution. 

Ms. Davis said that it was unknown what the impact would be in future years due to the District 

facing a $3.5 million decrease in funding next year. Mr. Manning thanked administration for 

decreasing the Flexible Spending Health Insurance Alternative Plan from $100 per month to $50 

per month rather than discontinuation of the plan. 

Angela Tekell made the motion to accept Administration’s recommendation that the District 

contribution for employee health insurance be reduced by ten percent from $288.18 to $259.36 

per month and that the Flexible Spending Health Insurance Alternative Plan be reduced from 

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$100 to $50 per month. Mr. Sykes seconded the motion. Polled Vote: Yes - Tekell, Sykes, 

Atkins, and DuPuy; No - Williams, Perez, and Manning. Motion passed 4-3. 

Dr. Cain requested that the following agenda item under Reports and Discussion be placed 

before the items for Discussion and Possible Action. 

XIIB. Consortium for Learning: WISD Advanced Academics and Baylor University 

Dr. Susan Johnson presented a review of services for K-5 Gifted and Talented Programs in Waco 

ISD for the 2011-12 school year. She discussed the needs and concerns of cluster grouping 

including differentiation issues, identification of students, and ensuring that students progress 

academically at a rate commensurate with their aptitude. Assessment of the cluster teachers and 

classroom practices will be done in the fall and the spring. Needs for professional development 

and other resources will be identified. Achievement and aptitude assessments on student 

progress will be made in the fall/spring to show academic growth and establish local norms and 

admission criteria. 

The question was asked how the program will be communicated to parents. Dr. Boswell replied 

that communication will be done through parent meetings at the campus levels and a link in the 

Waco ISD website. 

XI. 

DISCUSSION AND POSSIBLE ACTION 

A. Consider Gifts/Grants to Waco ISD: Dr.Cain reported that the total amount of gifts and 

grants benefiting the District for the month of July is $13,683.88. 

Waco ISD received a grant in the amount of $4,845 from Texas Association of Public 

Schools (TAPS) to be used for 75 user licenses for online defensive driving training for 

employees who drive District vehicles and staff training videos addressing bullying and 

sexual harassment. 

Waco High School’s Athletic Department received an anonymous gift of $5,000 credit to 

Nike. 

Mr. Manning made a motion, seconded by Mr. Perez, to accept the gifts and grants to Waco ISD 

for the month of July in the amount of $13,683.88. The motion carried unanimously 7-0. 

B. Consider Adoption of the 2011-2012 Budget 

Ms. Davis presented the proposed General Fund budget of $112,742,711, the National School 

Breakfast and Lunch Fund budget of $9,079,645 and the Debt Service Fund budget of 

$16,153,102. The budget was based on ADA estimated at 13,795 students. The certified taxable 

property values are in the amount of $4,151,340,395. 

Ms. Davis said that no general compensation increase for employees is included in the 2011-12 

proposed budget. The teacher salary schedule was frozen at the 2010-11 level. Equity 

adjustments as identified in the TASB salary study are included, as appropriate. 

15

Mr. Sykes made a motion, seconded by Mr. Williams, to adopt the 2011-12 budget as presented. 

The motion carried unanimously 7-0. 

C. Consider Resolution Adopting the Tax Rate for the 2011 Tax Year 

Ms. Davis presented the tax rate for 2011-12 as follows: 

Maintenance and Operations Tax Rate $1.040000 per $100 valuation 

Sinking and Interest Fund 

$0.320998 per $100 valuation 

Total Tax Rate 

$1.360998 per $100 valuation 

Mr. Sykes made a motion, seconded by Mr. Williams to approve the Resolution adopting the tax 

rate for the 2011 tax year as presented. The motion carried unanimously 7-0. 

D. 2012 Employer Group Health and Prescription Insurance Options 

Elaine Botello stated the District will not move forward with the recommendation for Scott & 

White as the employer group health insurance provider and feels it is in the best interest of the 

District to go out for bids. The renewal plan submitted by Scott & White has a high deductible 

and no benefits are given until the deductible is met on the plan that is provided free to the 

employees. 

Ms. Botello presented a timeline stating that ads would be placed on August 26, bid opening on 

September 16 with best and final offer on September 21. Employee forums will be held at the 

three high schools on September 26, 27 and 28. She indicated a special Board meeting would be 

needed to adopt the recommended plan. Open enrollment will begin on October 21 and the new 

plan will be effective January 1, 2012. Trustees decided the Special Board meeting will be at 

6:30 on Wednesday, October 5. 

E. Approve 2011-2012 Student Code of Conduct 

Dr. Cain reported that the Board has received revised copies of the 2011-12 Student Code of 

Conduct with changes by our attorney. The changes are noted in red. 

Mr. Perez made a motion, seconded by Mr. Manning, to adopt the 2011-12 Student Code of 

Conduct as presented. The motion carried unanimously 7-0. 

XII. 

REPORTS AND DISCUSSION 

A. Report on TAKS (Part II) 

Mrs. Womack presented the 2011 Accountability report for Adequate Yearly Progress under the 

No Child Left Behind legislation. The report included the components of AYP, a comparison to 

state accountability, determination of AYP ratings, district and campus data tables, and the 

district and campus ratings. 

16

C. Update on Impact of SB-100 on Local Board of Trustee Elections 

Ms. Davis reported that the District has requested a meeting with Judge Lewis and 

representatives from the City and McLennan Community College to discuss issues regarding 

changes in the election process mandated by Senate Bill 100. Judge Lewis has been out of town 

and will return on Monday, August 29. The City is hosting a meeting on Wednesday for a 

demonstration of voting machines. 

D. Hats Off! 

Dr. Cain reported that the students at South Waco Elementary donated $100 to Midway ISD to 

help with costs due to fire damage at Speegleville Elementary. Midway Superintendent Dr. 

Lancaster commended South Waco Elementary on their act of generosity to a neighboring school 

district. 

XIII. 

ANNOUNCEMENTS 

Dr. Cain reported that enrollment is at 14,896, which number is down 29 students from last year 

at this time. 

XIV. ADJOURNMENT 

Mr. Manning made a motion, seconded by Mr. Sykes, to adjourn the meeting at 8:52 p.m. The 

motion carried unanimously 7-0. 

17

Date: September 15, 2011 

Time: 6:00 p.m. 

Place: Waco ISD Administration Bldg. 

1030 E. Live Oak, Waco, Texas 



present and that that notice of the meeting had been posted. 

Closed Meeting: 

A. Texas Government Code Section: 

1. 551.074 Personnel Matters 

2. 551.071 Consultation with Attorneys 

a. Consultation with Attorneys Regarding Pending or Threatened 

Litigation (Tex. Govt. Code § 551.071) 


Norman Manning, Larry Perez, and Alex Williams 

Members Absent: None 

IV. DISCUSSION ON CONSENT AGENDA FOR SEPTEMBER 22, 2011 BOARD OF 

TRUSTEES REGULAR BOARD MEETING 

President Atkins stated that items VIB. Lead Your School Update and VIA. Discussion with 

Demographer on Facility Usage and Attendance Zones will be moved to the beginning of the 

agenda. 

VI.B. Lead Your School Update 

Mr. Bob Brezina and Sean Cain presented an update on Lead Your School (LYS). Assessments 

have been completed and the data was used to develop a baseline to establish a starting point. 

Mr. Cain stated that the leading indicator of change is in teacher practices, and better instruction, 

the students’ performance starts to improve. The LYS accelerated school improvement matrix 

consists of leadership change, significantly improved staff and external coaching. The 

“Foundation Trinity” in the program includes scope and sequence, short term common 

assessments and power walks. The presenters stated that the LYS method of teaching is 

beneficial in all socioeconomic groups, especially the lower economic groups; gifted and 

talented kids are not left out as they are taught at a higher level of rigor. The next update will be 

given on January 19. 

VI.A. Discussion with Demographer on Facility Usage and Attendance Zones 

Pat Guseman and Stacey Tipara, representatives from Population and Survey Analysts (PASA), 

gave a presentation on student residential locations, potential student growth, housing trends and 

economic factors within the District. PASA studied the expected long-term trends for the 

18

District and compared them to the existing facilities to assist in planning for the next ten years. 

Data for attendance zones was obtained by looking at where the child lives to make projections, 

however, it was noted that the District has a high rate (17%) of transfer students. 

Due to the state-wide budget crisis, many school districts are analyzing the operating costs 

associated with excess capacity as a possible means for cutting costs. Students currently occupy 

about 75% available elementary space across the District and about 65% at the middle school 

level. The optimum capacity is 85%. In order to reduce excess capacity, several scenarios were 

discussed including closing and combining several elementary schools, sending all fifth graders 

back to the elementary campuses and converting all middle schools to 6-8, closing a middle 

school and consolidation of the two elementary Montessori magnet schools one campus. 

The cost savings realized in closing an elementary campus is estimated at $500,000 and 

$650,000 for a middle school campus. Factors PASA included its consideration of campus 

closures were the age of the facility, resale potential of the property and proximity to other 

campuses. 

The Board asked questions and expressed some concerns regarding the study. Mr. Perez stated 

he did not understand the proposal to close Sul Ross, which had an enrollment of 398 kids with 

no transfers. Ms. Tekell asked if data was available regarding how many students live in the 

District but are not enrolled in WISD and was told the estimate is five to six percent although 

that data has not yet been compiled. Mr. Manning had a concern about the impact of I-35 

expansion; and Ms. Davis reported the District was knowledgeable of the Texas DOT plan. Mr. 

DuPuy stated that it was all about money and with budget cuts, the more money we spend on 

facilities, the less we have to spend on student instruction. 

Dr. Cain suggested that all Board members take time to read the information provided by the 

demographers, look at the different scenarios, and come up with factors they want to be 

considered. She suggested having a workshop to evaluate the data and merge the data together 

in order to come to a consensus on a matrix of priorities. 

IV. DISCUSSION ON CONSENT AGENDA ITEMS FOR SEPTEMBER 22, 2011 

BOARD OF TRUSTEES REGULAR BOARD MEETING 

A. Approve Minutes 

1. July 6, 2011 Special Called Meeting 

2. July 21, 2011 Workshop 

3. July 28, 2011 Board Meeting 

Discussion: Angela Tekell stated that the minutes were being edited. 

B. Approve 2011-12 Budget Amendments 

C. Approve 4-H Resolution 

D. Approve Sidewalk Easement for Kendrick Elementary School 

E. Designate Vehicles as Surplus Property 

F. Approve Local Policy 

1. DEC (Local) 

19

2. CRB (Local) 

3. DFE (Local) 

4. Update 90 

Discussion: Pat Atkins asked if the Board policies listed would be considered as first reading 

of policy to which Dr. Cain replied “yes.” 

G. Approve 2011-12 District Improvement Plan 

Discussion: Mr. Atkins stated that a process to develop a long-range strategic plan was 

begun several years and questioned if the current document contained any of the information 

that was developed at the various meetings that took place. Jennifer Womack explained the 

District Improvement Plan for the 2011-12 school year represents year three of the strategic 

plan began by the Board in 2008 and many of the goals and objectives in the strategic plan 

are embedded in the current plan. Ms.Tekell had concerns in the areas of fine arts, gifted and 

talented and accelerated academics including the completion of objectives stating she would 

like to see objectives in fine arts that the District is actually achieving. Ms. Womack stated 

that historical data was used in the document for reference. Allen Sykes stated that specific 

goals should be included with definite timelines and be measurable. 

Dr. Cain said that the District Improvement Plan, which is done annually, needs a major 

rewrite and that the objectives the District has completed should be removed and only the 

current objectives should be included. Definite timelines with milestones will be integrated 

into the plan. Dr. Cain asked Ms. Womack to give a progress report at the November 

meeting. 

H. Approve National Board Certification Stipend 

Discussion: Mr. DuPuy asked if the current teachers receiving the stipend are a result of 

being “grandfathered” into the program. Ms. Botello stated that the National Board Teacher 

Certification program has discontinued and that the stipends will only apply to the current ten 

teachers. 

I. Approve Hiring an Employee Related to an Administrator 

J. Approve Sole Source Affidavid from Eduphoria! Inc 

K. Approve Contract for Training with paxUnited 

L. Approve Sole Source Affidavit from GG Consulting, LLC 

V. REPORTS AND POSSIBLE ACTION 

A. Consider Construction Delivery Method for Middle School Science Lab Renovations 

Discussion: Ms. Davis stated that Administration is recommending approval of the 

construction manager-agent delivery method for the middle school science lab renovations. 

A Request for Quotes will be prepared and anyone can apply, including our local vendors. 

Proposals are evaluated and the award is given based on what is determined to be the best 

value to the District. In addition to purchase price, districts may consider a number of 

additional factors. Administration has been pleased with the cost savings efforts provided 

by Gallagher, the construction manager-agent used for J. H. Hines and currently Bell’s Hill. 

20

B. Consider Nomination of Candidates for McLennan County Appraisal District Board of 

Directors 

Discussion: Ms. Davis stated that nominations of candidates for the McLennan County 

Appraisal District Board of Directors would be considered at next week’s Board meeting. 

Voting will occur at the November Board meeting. 

VI. REPORTS AND DISCUSSION 

C. Discussion of Impact of SB 100 on Local Board of Trustee Elections 

Discussion: Ms. Davis stated that a meeting was held with representatives from the District, 

City, McLennan Community College and Judge Lewis’s office. Staff from the McLennan 

County Elections Office does not want to conduct the joint City, Waco ISD, MCC election as 

they have done in the past due to issues involving availability of staff and voting machines. 

Due to the City not having time to process a charter amendment, an option currently being 

discussed is having a joint election in May 2012 with the City, WISD and MCC. The City 

will be the administrator of the election. The cost for the election would be $75,000 for all 

entities, which cost includes $52,000 for leasing the machines. In a cost savings effort, a 

decrease in Election Day voting precincts from 24 locations to 15 or 16 locations is being 

discussed, with one early voting site at the Convention Center. Ms. Davis asked for 

recommendations from the Board about reducing the voting precincts before meeting with 

City representatives on Monday. 

D. Discussion with Technology Director Regarding Technology for Board Use 

Discussion: Lisa Walters discussed with Board members a variety of technology devices 

explaining the pros and cons of the equipment. A device such as the i-Pad could be used for 

transmitting agendas and other information, creating a substantial cost savings on paper 

usage. Other benefits include the ability to have access to District calendars, access to email 

and ease in reading a large volume of written material. Dr. Cain will personally visit with 

Board members to gather their recommendations. 

E. Clarification of Board Intention from 3-27-10 Board Meeting 

Discussion: Mr. Atkins reported that due to an incident at one of the District campuses in the 

spring of 2010, Administration is seeking clarification regarding the perception that the 

Board will not allow principals to deal with campus internal investigations. Immediately 

following the incident, procedures and protocols were established for handling and 

investigating cases involving allegations of injury to a child. Parties involved included 

administration, WISD and City police departments, and agencies including Child Protective 

Services and the Advocacy Center. With respect to cases involving allegations of injury to a 

child, policy was changed to ensure that no personnel are reinstated in the classroom until all 

pending investigations are completed and recruitment of international teachers from the 

Monterey program was discontinued. Trustee David Schleicher amended the motion stating 

that internal District investigations cannot be led by the principal. 

Mrs. Botello has asked that the Board clarify the process, stating that principals need to be 

involved immediately, following directions on the flow charts that were developed as part of 

21

policy regulations. Clarification is required stating that the investigation of all cases of 

sexual abuse or injury of a child needs to be done by trained specialists. Ms. Botello stated 

principals receive training every year regarding these issues. 

Dr. Cain stated the agenda item is for clarification only and will be included on the next 

principals’ meeting agenda. 

F. Status Report on Gathering Teacher Input 

Discussion: Dale Caffey discussed the inclusion of Facebook options, which will be used in 

the District for the purpose receiving staff input as well as input from the community. A 

School Board page will be included on which community and staff may communicate with 

the Trustees. Dr. Cain will receive feedback from the QDAC committee and give a report at 

the October meeting. Board members are interested in seeing how it will be monitored. Ms. 

Tekell reported that not having Parent Connection available is becoming an issue. Lisa 

Walters will check with Pentamation and report to Dr. Cain so she can notify the Board. 

G. Derrick Johnson Letter 

Board members all signed the letter of appreciation to Derrick Johnson for his support of 

WISD athletics. 

H. TAKS Campus Performance – WHS feeder Schools 

Discussion: Board members opted to read the report included in the agenda and will call Ms. 

Womack if they have questions. Dr. Cain stated that future TAKS Campus Performance 

reports include the magnet schools, University High and also reports that compare campus 

groupings. 

I. Reactivation of the Intergovernmental Committee 

Discussion: Pat Atkins stated that the City of Waco has asked him about the possibility of 

reactivation of the Intergovernmental Committee and would like to hear the Board’s ideas. 

J. Monthly Financial Reports 

Discussion: Sheryl Davis will give a report on the September and October Financial 

Statements at the October meeting. 

VII. 

ADJOURNMENT 

Mr. Perez made the motion, seconded by Mr. Sykes, that the meeting be adjourned at 10:30 p.m. 

22


Time: 7:00 p.m. 

Place: G. L. Wiley 

1030 E. Live Oak, Waco, Texas 



present and that notice of the meeting had been posted. 



Cary DuPuy, Norman Manning, Larry Perez, and Alex Williams 

Pledge of Allegiance: North Waco Elementary students Ashley Arocha, 4 th Grade and 

Deoveyea Jackson, 5 th grade. Principal is Debbie Sims.` 

Special Recognition: 

Sylvia Conaster, student at Tennyson, was recognized for her academic accomplishment for 

being a candidate in the Duke Talent Search which identifies academically talented students 

throughout the country who are invited to take the ACT or SAT college entrance exam as 

seventh graders. She scored at or above the national average of 11 th and 12 th graders and 

recently received a commemorative medal at a special ceremony at Texas A&M University. 

The District has more than 190 Adopt-a-School partners on our campuses and they will be 

recognized at Board meetings throughout the year. Partners of the Month for September are: 

Columbus Avenue Baptist Church Kid’s Hope and Brook Ave. Elementary 

HEB, North 19 th Street and Cedar Ridge Elementary 

L-Trek and G. W. Carver Academy 

Texas Life Insurance Company and Sul Ross Elementary 

Audience for Guests: Joe Miller addressed the Board regarding solicitations from outside-ofschool 

tutoring companies, stating that he knew the District was not responsible. Other concerns 

include student cell phone usage and the dress code at A. J. Moore Academy. Dr. Cain directed 

him to Jerry Gibson to discuss his concerns. 


A. Approve Minutes: 

1. July 6, 2011 Special Called Board Meeting 

2. July 21, 2011 Workshop 

3. July 28, 2011 

23

B. Approve 2011-12 Budget Amendments 

Amendment 001 – Lake Air Intermediate, Fund 199 – Amend the budget $15,000 for 

instructional supplies 

Amendment 002 – State and Federal Programs, Fund 199 - Amend the budget 

$40,120 for funding AVID Program 

C. Approve 4-H Resolution 

D. Approve Sidewalk Easement for Kendrick Elementary School 

E. DesignateVehicles as Surplus Property 

F. Approve Local Policies 

1. DEC (Local) 

2. CRB (Local) 

3. DFE (Local) 

4. Update 90 

G. Approve National Board Certification Stipend 

H. Approve Hiring an Employee Related to an Administrator 

I. Approve Sole Source Affidavit from Euphoria! Inc. 

J. Approve Contract for Training with paxUnited 

K. Approve Sole Source Affidavit from GG Consulting, LLC 

Mr. Atkins requested that Item F.4., Update 90, be pulled from the consent agenda for further 

discussion. Mr. Manning made a motion, seconded by Mr. DuPuy, to approve the Consent 

Agenda with the exception of Item F.4. The motion carried 7-0. 

Action on Items Pulled from the Consent Agenda 

F. Approve Local Policies 

4. Update 90 

Mr. Atkins stated that he had no problem with changing the wording in the first 

paragraph of FMH(Local) and proposed that the Board adopt TASB’s 

recommendation to change the first paragraph but that the remainder of FMH(Local) 

be left in the policy as written. 

Mr. Atkins made a motion, seconded by Mr. Sykes, that the Board approve 

Administration’s recommendation (to adopt Update 90) but, with respect to the first 

paragraph of policy FMH(Local) as set forth in Update 90, make the changes 

recommended by TASB and leave the remainder of the policy as originally written. The 

motion carried 7-0. 

For clarification, Mr. Atkins said that legal policies are published on the website as a 

statement of TASB’s interpretation of the law and are used as a guideline for updating 

local policy which is adopted by the Board. Dr. Cain said the District has many 

unique local policies that will be brought to Board in the future for review, beginning 

in November. 

24

IX. DISCUSSION AND POSSIBLE ACTION 

A. Consider Gifts/Grants to Waco ISD 

Amber George reported that the District has received a $10,000 grant from State Farm 

Insurance for the Advancement Via Individual Determination (AVID) program at Waco 

High and the District’s Student Management Department received 1,920 backpacks of 

food and school supplies valued at $73,631.80 for students in need. 

Mr. Sykes made a motion, seconded by Mr. Manning, to accept the gifts and grants to 

Waco ISD for the month of September. The motion carried 7-0. 

President Atkins stated that Item X.A. TASB Salary Survey will be moved up on the 

agenda. 

Dr. Cain introduced TASB consultants Ann Patton and Dee Jeter who presented the results of a 

salary study of all employee categories. The compensation plan objectives include insuring the 

District has competitive salaries and jobs are internally equitable based on skills and positions; 

the District has smart hiring practices with a systematic method of providing pay increases in 

order to retain good employees; and the District has a system for the Board to control salary 

expenses. Discussion included project scope, market comparisons, salary structure, pay grades, 

and having a centralized location for salary administration. 

Mr. Atkins asked about instructional aides’ salaries and the consultant replied that data was 

available for specific positions and that salaries for instructional aides in the District were at or 

above market rates. Mr. Williams asked if other districts are looking at reducing stipends and the 

consultant replied that at this time districts are retaining the current teacher stipends but they are 

currently being reviewed by TASB. A study is conducted in early spring, and the District will be 

informed of the results. 

Mr. Atkins asked, due to budget limitations next year as we look at retention and recruitment of 

qualified teachers and prepare to adopt salary schedules, whether the District will have the 

opportunity to consult with TASB to insure that the District remains competitive. Ms. Patton 

replied that it is an ongoing process for TASB to help maintain the compensation plan. 

IX. DISCUSSION AND POSSIBLE ACTION (Continued) 

B. Consider Construction Delivery Method for Middle School Science Lab Renovations 

The agenda item was pulled by Dr. Cain and will be placed on next month’s agenda. 

C. Consider Options for Conducting Local Board of Trustee Elections 

Dr. Cain stated due the McLennan County Elections Office not being able to conduct the 

May City and School Board elections, the Board is being asked to consider options for 

conducting future elections and approve a methodology in order to develop a plan and 

obtain pre-clearance. Mr. Atkins stated that discussion has been held at previous 

25

meetings and that the City has a plan in process for conducting the election in the current 

cycle. Because voting locations are being combined, pre-clearance from the U.S. 

Department of Justice must be obtained. He asked if the Board was ready to make a 

decision to contract with the City of Waco or if the item needed further discussion. 

Mr. Perez asked if consideration had been given to having the election in November. Ms. 

Davis said the City cannot move their election to the November County and Federal 

Election without a Charter election. Mr. DuPuy asked about future elections, and Ms. 

Davis replied that the decision before the Board is for one year only. 

Mr. Manning asked about the cost, and Ms. Davis said the estimated cost of $127,000 

will be shared by the entities and will not impact the budget since it is about the same as 

in past years. The cost varies, depending if an at-large position is up for election. 

McLennan Community College will not have an election in 2012 since their Board 

election is held in odd-numbered years. An effort is being made to combine voting 

locations and the voting equipment will be leased rather than purchased because of 

uncertainty of what the Legislature will do regarding future elections. Due to pressure 

from the municipalities across the state, the election date may be changed. 

Ms. Tekell made a motion, seconded by Mr. Sykes, to join with the other political 

subdivisions to conduct the election and retain the current terms and election date. 

Voting “yes” were Mr. Williams, Ms. Tekell, Mr. Sykes, Mr. Atkins, Mr. DuPuy and Mr. 

Manning. Mr. Perez voted “no.” The motion carried 6-1. 

D. Consider Nomination of Candidates for McLennan County Appraisal District Board of 

Directors 

Dr. Cain stated that every other year in October the District submits nominations for the 

McLennan County Appraisal District Board of Directors. Voting will occur at the 

November Board meeting. 

Mr. Manning made a motion, seconded by Mr. Perez, that Billy Hubert and Allen Sykes 

be nominated as candidates for the McLennan County Appraisal District Board of 

Directors. Mr. Sykes abstained. The motion carried 6-0-1. 

E. Reactivation of the Intergovernmental Committee 

Mr. Atkins stated the City of Waco has asked the District to reactivate the 

Intergovernmental Committee, which committee was dissolved during the time that the 

Board discontinued having standing committee meetings. Regarding the function of the 

committee, Mr. Williams, who served on the committee, responded that it involved 

discussion of common interests between the City and School District. An example given 

was the issue on having a closed campus at Waco High. The committee has no decisionmaking 

authority. 

26

Ms. Tekell made a motion, seconded by Mr. Sykes, to approve the reactivation of the 

Intergovernmental Committee with the City of Waco. The motion carried 7-0. 

X. REPORTS AND DISCUSSIONS 

B. TAKS Campus Performance - Magnet Schools 

Dr. Cain stated the report is in the Board packet and questions may be addressed to 

Jennifer Womack. Next week a report will be given on University High feeder schools. 

Dr. Cain thanked Ms. Womack and is excited about the new model being used in 

reporting the data. 

C. Board Operating Procedures 

Dr. Cain stated she has met with the consultant and revisions have been made to the 

Board Operating Procedures. A copy of the revised and updated Board Operating 

Procedures is included in the Agenda and will be discussed at the October workshop to 

receive feedback from the Board. The document will be voted on at the October meeting. 

D. Report of Cooperative Fees Paid by Waco ISD 

Dr. Cain stated the report was for information only. No questions were asked. 

E. Report on Purchases between $25,000 to $50,000 

Mr. DuPuy asked for a brief synopsis of the purchase from Eduphoria! Inc., and Dr. Cain 

responded that the purchase is another component for the software package currently 

used in the District. The software is used to analyze student data, is a resource for 

teacher lesson plans and is a test question data base. 

F. Report on “No Child Left Behind” Supplemental Education Service (SES) Providers. 

Mr. Atkins had a concern regarding the parent’s complaint to the Board about the SES 

providers and asked if any quality control or feedback from the campuses existed. Ms. 

Womack said that the services were negotiated between the parent and the provider. Mr. 

DuPuy asked for an explanation of the procedures. Ms. Womack replied that the Texas 

Education Agency rates all campuses and decides which are low-performing and are 

eligible for the services. Based on a formula from TEA, principals prioritize at-risk 

students on their campus and send letters to their parents with a list of the TEA-approved 

providers. If the District receives a complaint, it can be filed with the State Federal 

Programs office and it is passed on to the State. 

Ms. Tekell stated she was glad to know that parents have a process to file complaints and 

asked that this information be passed on to parents. Dr. Cain stated that a link would be 

available for items such as this when the new website is operational. 

27

G. Spotlight on Success 

Dr. Cain reported that Dr. Cecelia Boswell, Director of Advanced Academics, has 

recently co-authored two books. “Response to Intervention for the Gifted Child” and 

“Effective Program Practices for Underserved Gifted Students.” Her recent endeavors 

reflect favorably on Waco ISD. 

VII. 

ADJOURNMENT 

Ms. Tekell made the motion, seconded by Mr. Williams, to adjourn the meeting at 8:15 

p.m. 

28


Board of Trustee Meeting Agenda Item 

Date: October 27, 2011 

Contact Person: Sheryl Davis 

RE: 

X-B Approve 2011-2012 Budget Amendments 

================================================================= 

Background Information: 

The Texas Education Agency has established additional requirements for school 

district budget preparation. As part of these requirements, a school district must 

amend the official budget before exceeding a functional expenditure category, i.e., 

instruction, administration, etc., in the total district budget. Attached are copies of the 

proposed amendments to the Official Budget identifying details of the requests. The 

following summarizes the effect of these amendments by functional category. 

Summary: 

Amendment #003: 2871 Education Jobs Fund 

This amendment will reallocate budgeted general funds for foundation school program 

various functions and federal revenue to fund 2871 Education Jobs various functions and 

federal revenue. The U.S. Department of Education requires that the funds be tracked 

and reported, separately. 

Source of Funds: 

Use of Funds: 

Fund Balance Effect: 

TEA Code Function Description 

$2,590,113.00 Various expenditure functions and Federal 

Revenue 

$2,590,113.00 Various expenditure functions and Federal 

Revenue 

None 

Amendment #004: Special Education Department 

This amendment will reallocate budgeted funds for instructional salaries and benefits to 

staff development and counseling for salaries and benefits. The adjustment is required to 

appropriately reclassify the budget to the proper expenditure codes per TEA accounting 

guidelines. 


Use of Funds: 



$387,427.22 Instruction expenditure function 

$387,427.22 Staff Development and Counseling expenditure 

functions 

None 

29

Amendment #005: Student Services Department 

This amendment will reallocate budgeted funds for instructional leadership salaries and 

benefits to health service for salaries and benefits. The adjustment is required to 

appropriately reclassify the budget to the proper expenditure codes per TEA accounting 

guidelines. 


Use of Funds: 



$75,034.00 Instructional Leadership expenditure function 

$75,034.00 Health Services expenditure function 

None 

Amendment #006: General Fund – Districtwide - Other 

This amendment will reallocate budgeted funds for instruction miscellaneous operating to 

data processing for equipment. The adjustment is required to appropriately reclassify the 

budget to the proper expenditure codes per TEA accounting guidelines. 


Use of Funds: 




$60,000.00 Data Processing expenditure function 

None 

Amendment #007: STARS High School 

This amendment will reallocate budgeted funds for instructional extra-duty, equipment, 

student travel and miscellaneous operating to counseling for extra-duty. The adjustment 

is required to appropriately reclassify the budget to the proper expenditure codes per TEA 

accounting guidelines. 


Use of Funds: 




$7,100.00 Counseling expenditure function 

None 

Amendment #008: Brazos Middle School 

This amendment will reallocate budgeted funds for instructional supplies to health 

services for extra-duty. The adjustment is required to appropriately reclassify the budget 

to the proper expenditure codes per TEA accounting guidelines. 


Use of Funds: 




$2,000.00 Health Service expenditure function 

None 

Amendment #009: Prior Year Designated Funds 

This amendment rolls forward budgets for funds committed for bus purchases and 

various renovations projects funded through the sale of the old University Middle School. 

It also rolls forward funds assigned for the acquisition of high definition television 

equipment and security systems. 


Use of Funds: 


$1,709,928.58 Committed and Assigned Fund Balance 

$1,709,928.58 Student Transportation, General 

Administration, Security, Data Processing, 

Maintenance and Facilities Acquisition and 

Construction expenditure functions 

30


Decrease 

Amendment #010: Purchase Order Carry Forward 

A number of purchase orders, encumbered at August 31, 2011, were either incomplete or, 

while ordered timely, had not been delivered due to factors beyond the budget 

administrator’s control. The administration requests that $163,191.00 be re-appropriated 

in the 2011 – 2012 General Fund budget to cover these purchase orders. 


Use of Funds: 



$163,191.00 Fund Balance 

$163,191.00 Instructional, General Administration, 

Extracurricular and Maintenance expenditure 

functions 

Decrease 

Amendment #011: Risk Management Department 

This amendment will reallocate budgeted funds for extracurricular student liability 

insurance to plant maintenance and operations for property insurance. The adjustment 

is required to appropriately reclassify the budget to the proper expenditure codes per TEA 

accounting guidelines. 


Use of Funds: 



$1,842.00 Extracurricular expenditure function 

$1,842.00 Maintenance expenditure function 

None 

Fiscal Implications: 

Amendment #009 decreases the unassigned fund balance by $1,709,928.58. 

Amendment #010 decreases the unassigned fund balance by $163,191.00 for 

purchase orders carried forward from 2010 - 2011. The remaining amendments have 

no effect on fund balance. 

Administrative Recommendation(s): 

The administration recommends that the Board of Trustees approve the budget 

amendments, as presented. 

31


Board of Trustee Board Agenda Item 

Date: _October 27, 2011_____ 

Contact Person: Troy Tinney___ 

RE: X-C Band, Drill Team, Cheerleaders and JROTC Student Travel 

=================================================================== 


The lack of adequate state funding continues to scrape away opportunities for WISD 

and its students. After reviewing actual and future estimated costs for this football 

season, allocations for student travel in the areas of band, drill team, cheerleading, 

and J-ROTC budget will not allow for travel to all events for all groups throughout the 

school year. A reduction in travel expenditures is necessary to ensure that these 

student groups will be able to balance support for the football teams while 

maintaining the ability to travel to contests and festivals specific to their programs for 

the remainder of the school year. 


Making a travel adjustment within a 60 mile radius from Waco ISD will allow these 

auxiliary groups to go to the majority of events for the remainder of the 2011 football 

schedule, and reduce expenditures against the allocated budget by 8.5 percent 

($6279.00). For the remainder of this year the change removes the November 4 th San 

Angelo Lakeview football trip for all support groups except cheerleading game (see 

attachment). 

Administrative Recommendations: 

That the board approves the reduction in travel for groups in support of the football 

program, specifically band, drill team, and J-ROTC, to a sixty mile radius from Waco. 

This request includes the remainder of the 2011 football regular season schedule for 

the 2011-2012 school year and beyond. The groups would travel in support of the 

team to playoff games and their own fine arts contests and festivals regardless of 

distance. 

50



Date: _October 27, 2011 

Contact Person: Dr. Terri Patterson 

RE: X-D Class Size Waivers 

=================================================================== 


At the beginning of the school year, each school district in Texas is required to review 

its class size enrollment to determine whether class sizes for grade K-4 exceed the 

allowable class size limit of 22 students per class. The district must submit a request 

for exception under Texas Education Code 25.112. 

Current numbers indicate that fifteen elementary schools have one or more 

classrooms that exceed the 22:1 ratio. The completed waiver form is attached and 

must be submitted to TEA. 


None 


Administration recommends approval of the class size waivers for submission to TEA. 

51





RE: X-E Consider Resolution to Authorize the Consolidation of 

Polling Locations for the City of Waco and the Waco Independent 

School District; to Adopt the McLennan County Election Precincts 

for the Waco Independent School District; and to Authorize the 

Administration to Execute all Documents Necessary to Conduct the 

May 12, 2012 Election 

================================================================= 


At the September 22, 2011 meeting, the Board voted to join with the City of 

Waco in conducting the May 12, 2012 Trustee elections. The administration 

has been working with staff from both the City and McLennan Community 

College to develop a cost-effective plan amenable to all. 

To that end, we have reviewed historical data for previous polling locations and 

have consolidated polling sites, for the May 2012 election, into fifteen locations. 

A resolution approving the consolidated sites is attached along with a list of the 

polling locations. 

Subsequent to the Board of Trustees approving the Waco ISD’s redistricting 

plan, the County Commissioners’ Court approved and submitted a redistricting 

plan for McLennan County. That plan changed the boundary lines for voting 

Precincts 12, 24, and 87. 

Only the change to the boundaries of Precinct 24 impacts Waco ISD. The 

change, as approved by the County Commissioners’ Court, eliminates Precinct 

24 and divides the area as follows: 

1. Portion of Precinct 24 to the left of Old Robinson Road (odd address ranges) 

that is within State Representative, District 56, will be absorbed into County 

Precinct 25 (pink on attached map). There are 175 voters affected by this 

change. 

2. Portion of Precinct 24 to the right of Old Robinson road (even address 

ranges) that is within the newly created State Representative, District 12, 

will be absorbed into County Precinct 57 (blue on attached map). There are 

617 voters affected by this change. 

3. The current voting precinct 24 would be eliminated and the number will be 

used to renumber County Precinct 92. After this change, the County will 

have 91 precincts. 

These changes were necessitated by the redistricting changes adopted for the 

State Representative boundary lines. 

52

We have determined which functions will be performed by each entity for the 

upcoming election. A summary of responsibilities follows: 

City of Waco 

Provide an Elections Administrator and Early Voting Clerk 

Mail ballots, as required 

Publish notices, including translations 

Recruit, hire and train temporary election judges and workers 

Prepare and submit the pre-clearance to the Department of Justice 

Provide cell phones for early voting and at election day sites, if needed 

Provide location and conduct central count 

Provide reports on election results 

Waco ISD 

Provide police security on election day and at central count 

Provide laptops at each polling location to access voter registration list 

Provide tables and chairs at all school polling locations 

Provide telephone access at all school polling locations 

Assist in posting notices at consolidated polling locations 

Each agreed that the City candidates would be listed first on the ballot. 

Early voting will be at the Convention Center on the following dates and times: 

Monday, April 30 – Friday, May 4 (8:00am to 5:00pm) 

Saturday, May 5 (7:00am to 7:00pm) 

Monday, May 7 – Tuesday, May 8 (7:00am to 7:00pm) 

On election day, May 12, the City Secretary’s office will be open from 7:00am to 

7:00pm and then staff will move to the Central Count location until close. 

Three to four workers will be provided to work early voting with three back-up 

workers, if needed. We will make every attempt to avoid overtime expense. 

Three to four workers will also be provided at each polling location on election 

day, depending on turnout. Eleven workers will be utilized at Central Count. 

It was agreed that the cost of the May 12 th election will be shared equally 

between the City of Waco and Waco ISD. The City Secretary is preparing the 

joint contract for review and approval. 


None. 


The Administration recommends that the Board of Trustees approve the 

resolution authorizing the consolidation of polling locations for the City of Waco 

and Waco Independent School District; adopting the McLennan County 

Election Precincts for the Waco Independent School District; and Authorizing 

the Administration to execute all documents necessary to conduct the May 12, 

2012 Election. 

53

RESOLUTION 

BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WACO 

INDEPENDENT SCHOOL DISTRICT: 

That the authorization for the consolidation of polling locations for 

the City of Waco and the Waco Independent School District; the adoption 

of the McLennan County elections precincts for the Waco Independent 

School District; and the authorization of the administration to execute all 

documents necessary to conduct the May 12, 2012 Board of Trustees 

election are hereby APPROVED. 

That it is hereby officially found and determined that the meeting 

at which this resolution is passed is open to the public as required by 

law, and that public notice of the time, place and purpose of said meeting 

was given, as required. 

PASSED AND APPROVED this 27 th day of October 2011. 

____________________________________ 

Pat Atkins, Board President 


ATTEST: 

____________________________________ 

Angela Tekell, Board Secretary 

54

Proposed Joint Consolidated Locations for the May 2012 Election 

City of Waco and Waco Independent School District 

Precinct Polling Location Address 

Registered 

Voters 

Average 

Voter 

Turnout 

Number of 

Voting 

Machines 

1/2/3/4/18 Sul Ross Elementary School 901 S. 7th 3,526 33 1 

5/6/25/56 University Middle School 2600 Bagby Ave. 3,265 52 1 

7/8/9/10 Provident Heights Elementary 2415 Bosque Blvd. 5,537 143 1 

12/14/89 G. W. Carver Academy 1601 J. J. Flewellen Rd. 4,855 88 2 

17/53/85/86 Timbercrest Baptist Church 1625 Crow Dr. 1,505 46 1 

20/21/13/27/43/90 South Terrace Neighborhood Ctr. 2615 S. 12th 2,551 20 2 

29/11/31/50/91 Tennyson Middle School 6100 Tennyson Dr. 4,007 106 2 

30/28 Crestview Elementary School 1120 N. New Road 2,743 133 2 

32/33/34/36/37/52 Episcopal Church of the Holy Spirit 1624 Wooded Acres Dr. 6,240 532 3 

35/38/39/42/49 Dean Highland Elementary 1800 No. 33rd St. 4,060 99 1 

40/41/44/54/81/82/83 Lake Shore Methodist Church 3311 Park Lake Dr. 6,531 316 3 

45/46/47/48 MCC Community Services Center 4601 N. 19th St. 1,707 50 1 

51/23/60/62 Peace Lutheran Church 9301 Pantherway 4,757 119 2 

15/16/22/26/57 University High School 3201 S. New Road 1,142 16 1 

63/78 Fellowship Bible Church 5200 Speegleville Rd. 2,616 100 1 

15 Locations 

Early Voting Location 

Waco Convention Center 1,825 4 

Extra voting machines 4 

Total 55,042 3,678 32 

55




Contact Person: Elaine Botello 

RE: X-F Approve Teacher Appraiser for 2011-2012 School Year 

=================================================================== 


The Board of Trustees approves staff designated to conduct teacher appraisals each 

school year. Mr. Phillip Perry, assistant principal, recently completed training to be 

a certified PDAS appraiser. 


none 


The administration recommends approval of Phillip Perry, assistant principal, to 

serve as teacher appraiser. 

57





RE: X-G Approve Bid Award for Bell’s Hill Elementary School 

Aluminum Canopies, Sports Flooring, Greenhouse, and Fencing 

================================================================= 


On July 29, 2010, the Board of Trustees awarded the bid to construct the new Bell’s 

Hill Elementary School to Gallagher Construction Services. This project was awarded 

as Construction Manager-Agent (CMA). Since that time the CMA has been working 

closely with the District’s architect, PBK, and staff in performing various 

preconstruction services. 

While most of the bids for prime contracts were awarded in April, several contracts 

were postponed because of scheduling and funding limitations. With the assistance of 

the CMA, the Waco ISD opened the bids for aluminum canopies and sports flooring on 

Tuesday, September 27, 2011. Bids for the greenhouse and fencing were originally 

opened with the earlier bids on Tuesday, April 5, 2011 but were not awarded due to 

budget limitations. Based upon receipt of the bids and subsequent analysis, Gallagher 

has made a recommendation for each subsection of work in the bid package. A 

detailed breakout of these subcomponents is attached. 

The Board is requested to approve the award of the attached prime contracts for the 

Bell’s Hill Elementary School in the total amount of $255,665. 

Funding for the aluminum canopies and greenhouse are within the allowances 

included in the original award. Due to the extension of the fence, the bid amount of 

$74,350 for fencing exceeds the related allowance by $32,450. This overage and the 

$29,533 for the sports flooring will come from funds remaining from the canopies and 

greenhouse allowances as well as savings already achieved from demolition and 

foundation work. 


Project costs in the amount of $255,665 will be funded with proceeds from the 

issuance of Waco ISD Unlimited Tax School Building bonds, series 2009. 


The Administration recommends the Board approve the contracts for the additional 

prime contractors for the new Bell’s Hill Elementary School in the total amount of 

$255,665, as presented. 

58

PO Box 941209 

Plano, TX 75094-1209 

2600 Technology Dr., Suite 400 

Plano, TX 75074 

972.633.0564 

972.633.0164 Fax 

www.gallaghertx.com 

October 10, 2011 

Ms. Sheryl Davis, Assistant Superintendent for Business and Support Services 


1030 East Live Oak 

Waco, Texas 76703 

Re: 

Bells Hill Elementary School 

Recommendation to Award 

Dear Ms. Davis: 

The Waco Independent School District received competitive sealed proposals for the Aluminum Canopies and Sports 

Flooring for the Bells Hill Elementary School project on Tuesday, September 27, 2011. Please refer to the attached 

proposal tabulation for results. 

Each competitive proposal has been evaluated to determine the respondent offering the best value to the Waco 

Independent School District using the following selection criteria as set forth in the proposal documents: 

1. Purchase price 

2. Ability of Vendor to provide adequate manpower & resources to complete the Project on schedule 

3. Vendor’s understanding of the project scope of work 

4. Location of Vendors principal place of business 

5. Vendor’s past relationship with the District 

6. Reputation of the Vendor 

7. Quality of Vendor’s work 

8. Extent of Vendor’s services to meet the needs of the District 

9. Total long term cost to the District 

10. Vendor’s designation as a historically underutilized business 

Based on the evaluation of these proposals, Gallagher Construction Services recommends that the Waco Independent 

School District extend contract awards to the following companies in the specified amounts: 

CSP # SCOPE CONTRACTOR 

CONTRACT 

AMOUNT 

CSP 09-H Athletic Flooring Systems One Source Commercial Flooring $29,533 

CSP 10-I Aluminum Walkway Covers and Canopies Avadek $104,897 

The Waco Independent School District also received competitive sealed proposals for the Fencing and Greenhouse 

for the Bells Hill Elementary School project on Tuesday, April 5, 2011. Please refer to the attached proposal 

tabulation for results. 

Each of these competitive sealed proposals has been evaluated to determine the respondent offering the best value 

to the Waco Independent School District using the selection criteria as set forth in the proposal documents and 

outlined above. 

59

Page 2 

Ms. Sheryl Davis 


Based on the evaluation of these proposals, Gallagher Construction Services recommends that the Waco Independent 

School District extend contract awards to the following companies in the specified amounts: 

CSP # SCOPE CONTRACTOR 

CONTRACT 

AMOUNT 

CSP 02-K Fencing American Fence Company $74,350 

CSP 13-B Greenhouse Stuppy, Inc. $46,885 

We recommend that the District award all contracts contingent upon further negotiations with the District and receipt 

of the required insurance and bonds and if the awarded contractor does not provide them, award is made to the 

respondent with the next highest evaluation. 

All of the above contracts are within the previously established budget for the project. 

We are honored for the continued opportunity to work with the Waco Independent School District and PBK Architects 

on this project 

Sincerely, 

GALLAGHER CONSTRUCTION SERVICES 

Von Gallagher, President 

cc: 

Craig Finley, Waco ISD 

Kerri Ranney, PBK Architects 

60

ProposalTabulation 

WacoISDBellsHillElementary 

SportsFlooringandAluminumCanopies 

Tuesday,September27,2011 

2:00PM 

CSP 09-H ATHLETIC FLOORING SYSTEM B 1 2 3 4 BASE PROPOSAL 

DYMANIC SPORTS CONSTRUCTION X X X X $21,630 

THE PONDER COMPANY X X X X $24,993 

ONE SOURCE COMMERCIAL FLOORING X X $29,533 

SCHINDLER FLOORS (NO BID SECURITY) $44,435 

CSP 10-I ALUMINUM WALKWAY COVERS AND CANOPIES B 1 2 3 4 BASE PROPOSAL 

INPRO FABRICATION X X X X $104,580 

AVADEK X X X X $104,897 

CENTEX MANUFACTURING X X X X $188,500 

61 

1of1

ProposalTabulation 

WacoISDBellsHillElementarySchool 

Tuesday,April5,2011 

2:00PM 

CSP 02-K 

Fencing 

B 1 2 3 

BASE 

PROPOSAL 

AMERICAN FENCE COMPANY X X X X $74,350 

ANCHOR GROUP X X X X $79,200 

CSP 13-B 

Greenhouses 

B 1 2 3 

BASE 

PROPOSAL 

STUPPY INC. X X X X $46,885 

WINANDY GREENHOUSE CO. X X X X $59,822 

ROUGH BROTHERS (NO BID SECURITY) X X X $77,300 

62 

1of1





RE: X-H Bid Renewal for Classroom Materials, Part 2 

================================================================= 


Sealed bids, Bid # 10-0864, Classroom Materials, Part 2, has been received for 

the purpose of awarding additional vendors to the existing Classroom Materials 

bid. Twenty two bid responses were received for incorporation into the 

previously approved vendor list. 


The cost of these items will be charged to the appropriate campus/department 

budget.. 


The Administration recommends that the bid award for Classroom Materials, 

Part 2, be awarded, as presented. 

63

10-0864 - Classroom Materials, Part 2 

64 

Vendor Name Address City State Zip Status 

Advanced Technologies Consultants 110 W. Main Street Northville MI 48167 

Agile Mind Education Holdings PO Box 122224 Dallas TX 75312 

Ammex Corporation PO Box 88047 Tukwila WA 98138 

Apex Learning 1215 Fourth Avenue Seattle WA 98161 

Beecon Learning 4516 Lovers Lane Suite 281 Dallas TX 75225 

Beecon-Ridge 20951 Baker Road Gays Mills WI 54631 

Bright Apple PO Box 14554 Scottsdale AZ 85267 

Business Stationers 3900 St Patrick Street Montreal QC H4E 1A4 CAN 

Capital Microscope Services, Inc. PO Box 462 Marietta GA 30061 

CareSource Mobility PO Box 4534 Odessa TX 79760 

Carolyn Nussbaum Music Company 625 Digital Drive, Suite 300 Plano TX 75075 SBE, DBE 

Coole School, Inc 1213 W. Loop N, Suite 100 Houston TX 77055 

CTWP 3730 Franklin Avenue Waco TX 76710 LOC 

Datamation Systems, Inc. 125 Louis Street S. Hackensack NJ 07606 

Delta Education, LLC MB Unit 67-3106 Milwaukee WI 53268 

Flassmaster, LLC Post Office Box 9321 Jackson WY 83002 

Harvey Daco, Inc 307 Lake Air Drive Waco TX 76710 DBE, LOC 

Irespond 6188 Armstrong Road Milton FL 32583 

Kaledoscope, toys, Inc. 1601 IS IH 35 Round Rock TX 78664 DBE 

Key Technologies 411 South King Street Morganton NC 28665 

Math Teachers Press, Inc 4850 Park Glen Road Minneapolis MN SBE 

Nature Watch 5312 Derry Avenue, Suite R Agoura Hills Ca 91301 

Panyard, Inc 1216 California Avenue Akron OH 44314 SBE 

Para Scientific Co 297 Cedar Lane Fairless Hills PA 19030 SBE 

Precision Business Machines 1509 Falcon Drive, Suite 106 DeSoto Tx 75115 DBE 

Public Missiles, Ltd 6030 Paver Lane Grant Township MI 48032 SBE 

Punkydoodles PO Box 786 Hewitt TX 76643 

Remedia Publiscations 15887 N. 76th Street # 100 Scottsdale AZ 85260 

Rhymes N Times 650 E. State Hwy 121, Suite 107 Lewisville TX 75057 SBE, DBE 

Stamp Works 215 Green Acres Trail Waco TX 75705 SBE 

Teaching Strategies, Inc. 

7101 Wisconsin Avenue, Suite 

700 Bethesda MD 20614 DBE 

1





RE: X-I Bid Renewal for Early Childhood Supplies, Part 2 

================================================================= 


Sealed bids, Bid # 10-0866, Early Childhood Supplies, Part 2, has been 

received for the purpose of awarding additional vendors to the existing Early 

Childhood Supplies bid. Twenty two bid responses were received for 

incorporation into the previously approved vendor list. 


The cost of these items will be charged to the appropriate campus/department 

budget.. 


The Administration recommends that the bid award for Early Childhood 

Supplies, Part 2, be awarded, as presented. 

65

10-08660- Early Childhood Suppliers, Part 2 

66 


Abecedarian PO Box 92843 Austin TX 78709 SBE, DBE 

Abrams Learning Trends 16310 Bratton Lane, Suite 250 Austin TX 78728 

Asel Art Supply Inc 2701 Cedar Springs Dallas TX 75201 

Beacon-Ridge 20951 Baker Lane Gays Mills WI 54631 SBE, DBE 

Beecon Learning 4516 Lovers Lane, Suite 281 Dallas TX 75225 SBE, DBE 

Benz Microscope Optics Center, 

Inc 3980 Varsity Drive Ann Arbor MI 48108 

Bright Apple PO Box 14554 Scottsdale AZ 85267 

CareSource Mobility 5301 Bosque Blvd. # 330 Waco TX 76710 LOC 

Core Learning Inc. 409 Cedar Street Jenkintown PA 19046 SBE, DBE 

dba Handwriting Without Tears 8001 MacArthur Blvd Cabin John MD 20818 

Delta Education, LLC MB Unit 67-3106 Milwaukee WI 53268 

ETA/Cuisenaire 6642 Eagle Way Chicago IL 60678 

Great Ideas for Teaching PO Box 444 Wrightsville Beach NC 28480 

Harvey-Daco Inc 307 Lake Air Waco TX 76710 DBE, LOC 

Houghton Mifflin Harcourt 

Publishing 14046 Collections Center Drive Chicago IL 60693 

Innovative Learning Concepts 

Inc. 6760 Corporate Drive Colorado Springs CO 80919 

iRespond 8188 Armstrong Rd Milton FL 32583 

Kaleidoscope Toys, Inc 1601 S. IH 35 # 325 Round Rock TX 78664 DBE 

Key Technologies, Inc 411 South King Street Morganton NC 28655 

Learning Services PO Box 10636 Eugene OR 97440 

Lone Star Learning PO Box 6606 Lubbock TX 79493 DBE

10-08660- Early Childhood Suppliers, Part 2 

67 


Marsh Media PO Box 8082 Shawnee Mission KS 66208 

Meriwether Publishing Ltd. PO Box 7710 Colorado Springs CO 80933 SBE 

Multi-Health Systems Inc. PO Box 950 North Tonawanda NY 14120 

Nature Watch 5312 Derry Avenue Agoura Hills CA 91301 

Precision Business Machines 1509 Falcon Drive, Suite 106 Desoto TX 75115 DBE 

PUNKYDOODLES PO Box 786 Hewitt TX 76643 

Remedia Publication 15887 N. 76th Street # 120 Scottsdale AZ 85260 

Research Press Publishers 2612 N. Mattis Champaign IL 61822 

Resources for Reading 299 Market Street Saddlebrook NJ 07012 SBE, DBE 

School Education Group-McGraw- 

Hill PO Box 2258 Carol Stream IL 60132 

School Specialty MB Unit 67-3106 Milwaukee WI 53268 

Stamp Works 215 Green Acres Trail Waco TX 76705 SBE, LOC 

STR 5274 Scotts Valley Drive, # 204 Scotts Valley CA 95066 SBE 

Teacher‘s Discovery Inc. 2741 & 2676 Paldan Drive Auburn Hills MI 48326 SBE 

Teaching Strategies, Inc. 7101 Wisconsin Avenue, Suite 700 Bethesda MD 20814 DBE





RE: X-J Approve Contract for 21st Century Community Learning 

Center Program Grants with Baylor University 

================================================================= 


Baylor University will provide 960 hours of service over the course of the 11-12 

school year at five of the 21st century campuses for the purpose of afterschool 

tutoring. Baylor staff will facilitate group activities that include a research 

based curriculum in line with the TEKS and they will develop and implement 

academic enrichment activities focusing on reading, math, and science within 

the context of the afterschool program. 


The Annual contract amount is not to exceed $63,826 and the purchase will be 

funded out of the 21 st Century Community Learning Center grant. 


The Administration recommends the Board of Trustees authorize the 

administration to contract with Baylor University for the 21 st Century 

Community Learning Center Program in an amount not to exceed $63,826. 

68





RE: X-K Approve Sole Source Affidavit from Texas Instruments for 

MathForward Program 

================================================================= 


The district currently is utilizing Texas Instruments, MathForward Program. 

This program has been purchased in the past via a sole source affidavit, The 

current affidavit will soon expire so it has become necessary to seek approval 

for a current sole source affidavit from Texas Instruments. 


Purchases will be charged to the appropriate campus and/or departmental 

budget. 


The Administration recommends the Board approve the sole source affidavit 

from Texas Instruments for the MathForwardd Program, as presented. 

69





RE: X- L Designate Kitchen Equipment, Computers, Monitors, 

Printers and Miscellaneous Equipment as Surplus Property 

================================================================= 


The District has three hundred and eighty items ready for disposal. Computer 

and laptop hard drives will be erased of all data. Kitchen equipment will be 

auctioned. Barcode numbers have been recorded and equipment will be 

removed from the District’s fixed assets records. 


None 


The Administration recommends that Board declare the property on the 

attached list surplus, as presented. 

71

Barcode # 


Inventory Removal Record 

Federal 

Property Description Make Model # Serial # CODE * 

Code* D= Donated DI= Disposed L= Lost 

ST= Stolen S= Salvaged A=Auctioned 

Campus/ 

Department 

Date Declared 

Surplus 

21623 Laptop Toshiba Satellite 1400 72154561PU WISD AJ Moore Academy October 27, 2011 



21669 Projector Toshiba TDP-S3 8ww21300117 WISD AJ Moore Academy October 27, 2011 



72 

29374 Computer Dell Optiplex 270 H193R51 WISD AJ Moore Academy October 27, 2011 

23050 Printer Lexmark E322 890nksq WISD AJ Moore Academy October 27, 2011 

missing Printer Dell 1700n B1S4171 WISD AJ Moore Academy October 27, 2011 

missing Laptop Dock Dell PR01X cn02u4424864339f3735 WISD AJ Moore Academy October 27, 2011 

16250 Computer Dell GX150 1N49011 WISD AJ Moore Academy October 27, 2011 

2384 External disk drive Apple SD-USB-M AA9811110253-M WISD AJ Moore Academy October 27, 2011 

11347 Computer Apple iMac YM10951VKLX WISD AJ Moore Academy October 27, 2011 

12006 PRINTER LG08 PLUS 00408C3C4EAO WISD Warehouse October 27, 2011 

12600 PRINTER LG08 PLUS 2D62509713 WISD Warehouse October 27, 2011 

No Tag PRINTER LG08 PLUS 2D62509721 WISD Warehouse October 27, 2011 

No Tag PRINTER LG05 PLUS 3N24CT234002 WISD Warehouse October 27, 2011 




22516 PRINTER LG05 PLUS 3N2CCT23A001 WISD Warehouse October 27, 2011 

1 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 






No Tag PRINTER LG08 PLUS 2D62509719 WISD Warehouse October 27, 2011 

Beverage Air Milk Box WISD October 27, 2011 

73 

33774 Combi-Pan Skillet Legion WISD Old Doris Miller October 27, 2011 

Small Ice Cream Box 

Silver King 

(21"X32") 

WISD October 27, 2011 

Office Desk (42"X73") 

Wood 


Wood Desk (20"X42") WISD October 27, 2011 

Metal File 

Cabinet(18"X36"X 65") 

Anderson 

Mickey Co 


Round Folding Table (6') 


Ice Maker- equipment 

ManHowoc 940220229 

works 

WISD Old Univ High October 27, 2011 

1/2 of Pallet of 

miscellaneous 

items(pots, pans, wall 

knife holders, eztc.) WISD October 27, 2011 

2 of46

74 

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

Full Pallet of Solo & 

Dixie Soffle lids & 

cups= obsolete items WISD October 27, 2011 

Obsolete- Spoodles in 

white storage bin 12" X 

29" on wheels WISD October 27, 2011 

Old Aluminum Pan Rack 

with Sheet pans (old)/ 

(full size--62 each, full 

2"--3 each, Half flat-- 

3 each) WISD October 27, 2011 

4 each--Aluminum Bens 

on wheels (19.5" X21.5" 

X 24"H WISD October 27, 2011 

4 each--Obsolete- 

Spoodles in white 

storage bin (12" X 29") 

on wheels WISD October 27, 2011 

Hot Box Lincoln FS# 1355 WISD October 27, 2011 

Black Plastic Ice Tubs 

(25"X44"X7")-1 , 

(25"X71"X7")-2 WISD October 27, 2011 

1-- S/S Pan Rackbroken 

door (enclosed) WISD October 27, 2011 

2 each-- Pizza 

Warmers 2 lampsbroken 


3 of46


Barcode # 


Federal 




Campus/ 

Department 

Date Declared 

Surplus 

S/S Enclosed Wall 

Shelf (15"X24"X60") WISD October 27, 2011 

75 

Teflon Covered Serving 

Pans( 12 3/4"X21"X2 

3/4" deep 


4 each-- Metal hanging 

wire baskets WISD October 27, 2011 

3 each--Old cutting 

board ( wire-racks) WISD October 27, 2011 

18-- obsolete item/ 

Loaf pans S/S (5" X16 

1/2"X 4 1/4" H) WISD October 27, 2011 

32-- Teflon pans(7 

X"12 3/4" X 4") deep WISD October 27, 2011 

8 each---Old Cres Cor 

crown-x 2101841 

Pan Rack 


8 each-- Obsolete- 

Mr. Coffee 

replacement decanter 


4 each-- Old Plastic 

cashier cart on wheels/ 

gray WISD October 27, 2011 

Obsolete Item- hand 

soap dispenser / (1 Diversy Lever 

case/12 each) 


2.7 Qt. crock pot 

containers (4 cases/6 Cambro 

each) 


4 of46


76 

Barcode # 

1005 


Federal 




Campus/ 

Department 

Date Declared 

Surplus 

2 each-- Display racks 

(red) (13"X27"X39 Little Debbie 

1/2"H) 


Old metal roll-up 

window cover (42"wide 

X 36" tall) WISD Old J.H Hines October 27, 2011 

S/S metal dispenser 

carts (26 1/2" X26 

1/2" X 36" H) WISD October 27, 2011 

Bunn Omatic- for ice 

tea makers WISD October 27, 2011 

1-- white storage bin 

(22"X23") full of misc. 

items: old plastic lid, 

1/4 sheet pans, metal 

pitchers WISD October 27, 2011 

1--Old milk cart- broken 


1--Old obsolete sheet 

pan rack full with old 

sheet pans (17). WISD October 27, 2011 

20-- Old napkin 

dispenser( table top) 

(obsolete item) WISD October 27, 2011 

1 box of obsolete items WISD October 27, 2011 

Clear Plastic 5oz. Squat 

cup/ 1 case WISD October 27, 2011 

5 of46


Barcode # 


Federal 




Campus/ 

Department 

Date Declared 

Surplus 

1--Old table top 

electric robot coupe- 

R2N 24412326 

obsolete 


2 each-- Bags of old 

decorations/ hanging 

baskets & greenery WISD October 27, 2011 

33854 Small Kettle- Vulcan EC-10 3722-241753 WISD October 27, 2011 

77 

2 each-- Utensildispenser 

carts on 

wheels WISD October 27, 2011 

Old fans 3(30 1/2" X30 

1/2"X36"H) WISD October 27, 2011 

Old utensil table WISD October 27, 2011 

6492 

6381 

Old black crowd control 

portable rails WISD October 27, 2011 

4 each --Square metal 

polls (1"X7ft.) WISD October 27, 2011 

1 case vegetable all 

purpose shortening 1/ 

50lb bulk/ obsolete 

item WISD October 27, 2011 

1-- Yellow Hot Box- not 

Cres-Cor 

working 


Old Hot Box- not 

Epco Products BCA-624 18HPE-MP 

working 


6 of46

78 

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

3 each--Old sheet pan ( 

open rack) (28 1/4"X20 

1/4"X65") WISD October 27, 2011 

Old Cardboard/ 

red(48"X25ft.) WISD October 27, 2011 

Black counter top 

Dispense Rite 

cabinet- (5 boxes) 


28. oz Baker/server 

(yellow) (3 cases/ 12 Carlisle 

each)) 


3 each--Old white 

storage bins (28 3/4"X 

11 1/2"X 271/4"H) 

White container/ clear 

white lid ( 17"X24"X7") 

full of small bowls with 

candles 



7914 Buffalo Chopper Hobart 8145 56-100-G75 WISD Bells Hill October 27, 2011 

Obsolete Wood 

Ladders 

(3ft./4ft./5ft./8ft./10f 

t./) WISD October 27, 2011 

2 each--Overhead 

cabinets/ wood(13"X30 

1/2"X8ft.w 


7 of46


Barcode # 


Federal 




Campus/ 

Department 

Date Declared 

Surplus 

Cabinet Wood Shelf 

(13"dX8ft.wX80"t) WISD October 27, 2011 

Old gray office desk 

(30"X60"x30"h) WISD October 27, 2011 

Insulated heavy bus 

tubs/ white(14 

1/2"X22 1/2") 9 each 

/Black(16"X24) 6 each WISD October 27, 2011 

79 

83767 Old gas Tilt Skillet Loroen NHFP-4 N11239HCF-MS WISD Old JH Hines October 27, 2011 

Table Top Electric 

Warmer (19 1/2"X48") WISD October 27, 2011 

Table Top Pizza 

Warmer (15"X30") legs 

17" high 

Hatco Glo Ray 


11 each--Teflon- coated 

pans (6 1/2" X20 3/4 

"X 4 1/4") deep 


27 each--Teflon pans 

(10 1/2" X 12 3/4" X 2 

3/4 ") deep WISD October 27, 2011 

4 each--Teflon pans (6 

1/4" X 12 1/4" X 21/4") 

deep WISD October 27, 2011 

89 each--teflon pans 

(12 3/4"X 20 3/4"X2 

1/2") deep WISD October 27, 2011 

8 of46

80 

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

9 each--Stainless steel 

S/S pans (6 3/8 X 10 

3/8"X 2 1/2") WISD October 27, 2011 

3 each--S/S pans (6 

3/8" X 10 3/8" X 4") 


5 each-- S/S pans (10 

3/8" X 12 3/8 X 2 

1/2") deep WISD October 27, 2011 


3/8X 12 3/8 X 4" )deep 



3/8" X 12 3/8" X 6") 


1--Tire & Rim- all season Michelin XCH4 LT 225/75 R16 


2 each-- Yellow Color 

awnings (24"dX25" Centex MFG 

Hx48") 


Plexi glass covered wire 

rack (12"X25 1/2 X 

36") (black) WISD October 27, 2011 


Cashier cart Delfield KCS 140726M WISD Lake Waco October 27, 2011 

Cashier cart plastic Cambro WISD Waco High October 27, 2011 

33845 Ice cream box Delfield KCF250 121617M WISD October 27, 2011 

9 of46

Barcode # 

33894 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

Fountain drink machine 

table WISD old Univ. Middle October 27, 2011 

Four slot bay steam 

Shelleyglass 

table 


Round table 60" Delfield KCTNU60 WISD October 27, 2011 

33892 Ice cream box WISD October 27, 2011 

Sliding doors WISD October 27, 2011 

81 

Cold top table Shelleyglass WISD October 27, 2011 

13432 S/S prep- table WISD October 27, 2011 

4 top Burner Garland WISD Viking Hills October 27, 2011 

2312/2313 Double stacked oven WISD October 27, 2011 

2311 

Reach-in refrigerator 

(3 door) 

KOCH 569656 WISD October 27, 2011 

Electric Chafer Seco CW-1200 970555A WISD Lake Air October 27, 2011 

33895 Yellow ice cream box Delfield KCF-50 140731M WISD Bells Hill October 27, 2011 

7908 Cashier table Delfield KCS/ FS#2000 121622M WISD October 27, 2011 

7906 Table freezer top 

Shelleyglass 

by Delfield 

CFt-60 

121620M 

WISD Bells Hill October 27, 2011 

7907 Big Mixer Hobart H-600T 11-403-442 WISD October 27, 2011 

cashier table Shelley MFG 86H-86J WISD October 27, 2011 

Cashier Table Delfield KCs 140730M WISD October 27, 2011 

Cashier table Shelley KCS 5742 WISD October 27, 2011 

Cashier table Delfield KCS 140445M WISD October 27, 2011 

10 of46


Barcode # 


Federal 




Campus/ 

Department 

Date Declared 

Surplus 

10370 4 Slot Steam table Shelley Glass KH-4 57342 WISD October 27, 2011 

33791 

2 Door table cooler 

/Ice cream box 

Delfield KCF2-50 104444M 




33790 Table cold top Delfield KCFT-60 140443M WISD October 27, 2011 

4 Slot Steam table Shelley Glass KH-4/ FS#0794 57342 WISD October 27, 2011 

82 

4 Slot Steam table Shelley KH-4 86H-10474 WISD October 27, 2011 

Table cold top Delfield KCFT-60 136430M WISD October 27, 2011 

Silverware table holder 

3 circle slots on it with 

wheels WISD Bells Hill October 27, 2011 

60" Wooden Fold In 

Half Table with wheels WISD October 27, 2011 

7920 Double Stacked Oven Blodgett FS#2006 0688R2870104 WISD October 27, 2011 

7922 Double Stacked oven Blodgett 0688R2870101 WISD October 27, 2011 

2 Bay Steel sink S/S WISD Univ Middle October 27, 2011 

8500 Reach-in Freezer Hobart QFI 32-534-490 WISD October 27, 2011 

33788 2 Top gas stove top Vulcan 845-B 89F1052 WISD October 27, 2011 

Stainless Steel table 

top w/ 3 circle whole on 

the front of top WISD Bells Hill October 27, 2011 

136" Tray slide rail/ 

stainless steel WISD Lake Waco October 27, 2011 

11 of46


Barcode # 


Federal 




Campus/ 

Department 

Date Declared 

Surplus 

10195 Large Kettle Groen DHT-40 129977 WISD October 27, 2011 

Icie machine Sunny Sky GBG 0105 FGH 0174 WISD Univ Middle October 27, 2011 

Cashier Machine Shelley KCS 87F25959920AD WISD Lake Waco October 27, 2011 

4 Bay Steam table Shelleyglass KH-4NU 140729M WISD Lake Waco October 27, 2011 

Cold top table Shelleyglass KCFT-NU-60 140728M WISD Lake Waco October 27, 2011 

13127 Ice cream box Shelleyglass WISD Alta Vista October 27, 2011 

83 

Stainless Steel table 

with pot/pan holder 

over it WISD Bells Hill October 27, 2011 

33844 Cold top table Delfield KTFt-60 121616M WISD October 27, 2011 

Steam Top Table Shelleyglass 121619M WISD October 27, 2011 

Large Kettle Groen DHT-40 123206 WISD October 27, 2011 

2308 

11223 

11227 

S/S prep- table ( 

FS# 0405 

closed in bottom) 


Yellow Cold top table/ 

peg legs WISD October 27, 2011 

Yellow Table/ peg / 

legs WISD October 27, 2011 

11225 Cold top table Shelleys WISD October 27, 2011 

1985 

S/S Wall Mount Pan 

Rack ( 8 ft.) WISD Bells Hill October 27, 2011 

S/S Wall Shelf 

(12"X60") WISD Bells Hill October 27, 2011 

2 door reach- in 

Alco 

Freezer 

WISD Brazos October 27, 2011 

12 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

33793 Reach-through Hot Box Hobart WISD October 27, 2011 

Small Table Top Slicer Hobart 1712 11377447 WISD October 27, 2011 

Small Table Top Slicer Univex 8512 S011142 WISD October 27, 2011 

Table Roller Epco PTRA1010 020G18PRO1 WISD October 27, 2011 

Small Table Top Slicer Hobart 1712 11-327-406 WISD October 27, 2011 


Buffalo Chop Hobart 8145 56-100-581 WISD October 27, 2011 

84 

Buffalo Chop Hobart 8145 56-100-643 WISD October 27, 2011 

Mixer Hobart A-200 1032663 WISD October 27, 2011 

Small Table Top Slicer Univex g512 B0000101g5 WISD October 27, 2011 

Small Table Top Slicer Univex g512 B0000101gg WISD October 27, 2011 

Small Table Top Slicer Chefmate Gc12D 151028 WISD October 27, 2011 



Small Table Top Slicer Hobart 18492 WISD October 27, 2011 

Big Mixer Hobart H600T 11-369-681 WISD October 27, 2011 

Big Mixer Hobart H600T 11-415-323 WISD October 27, 2011 

Big Mixer Hobart H600 11-338-g61 WISD October 27, 2011 

Big Mixer Hobart H600 1874463 WISD October 27, 2011 

33963/33964 Double stacked oven 2-115xAG E71010261-C 


Large Kettle Groen DHT/IP-40 366-13-6 WISD October 27, 2011 

13 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

33931 Reach- through Hot Box Victory VHS-27-PT 49337 WISD Wiley October 27, 2011 

Old 3-door Reach-In RefVictory VS-74-5 49149 WISD Waco High October 27, 2011 

Old 3-door Reach-In RefVictory VsS-74-8 49334 WISD Old Wiley October 27, 2011 

33983 large tillte skillit -Gas- Goren nhfr4 N10737HCFMS WISD South Waco October 27, 2011 

Double Stacked Oven -gas- WISD South Waco October 27, 2011 

33986 Top WISD October 27, 2011 

85 

339877 Bottom WISD October 27, 2011 

Double stacked Oven -Gas- WISD South Waco October 27, 2011 

33976 Top WISD October 27, 2011 

33977 Bottom WISD October 27, 2011 

11204 Printer GCC Elite 12/600 90706505EDP WISD AJ Moore Academy October 27, 2011 

26778 Printer HP 1300n CNBJH22125 WISD AJ Moore Academy October 27, 2011 

23077 Monitor Dell E551 CN095WUP466332AZ0808 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E551 CN095WUP466332BL10N8 WISD AJ Moore Academy October 27, 2011 

missing Computer Dell GX60 2R0G051 WISD AJ Moore Academy October 27, 2011 

28154 Computer Dell GX60 BS0G051 WISD AJ Moore Academy October 27, 2011 

none ID Card Printer Credentia ImageCard E 16583 WISD AJ Moore Academy October 27, 2011 

10259 Projector Philips ProScreen 4600 10786111 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E551 CN095WUP466332BL3458 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E551 CN095WUP466332AQ0968 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E551 CN095WUP466332BL11A8 WISD AJ Moore Academy October 27, 2011 

14 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

none Monitor Dell E551 CN095WUP466332BL3428 WISD AJ Moore Academy October 27, 2011 

26777 Printer HP 1300n CNBJC09100 WISD AJ Moore Academy October 27, 2011 

25192 Computer IBM 300PL 23KZ542 WISD AJ Moore Academy October 27, 2011 

0009311 Monitor Dell M781P MX07C05147801183B2RG WISD AJ Moore Academy October 27, 2011 

11356 Computer Apple iMac YM109508KLX WISD AJ Moore Academy October 27, 2011 

11345 Computer Apple iMac YM10950RKLX WISD AJ Moore Academy October 27, 2011 

86 

11339 Computer Apple iMac YM1094XDKLX WISD AJ Moore Academy October 27, 2011 

002303 Computer Apple iMac RN9220TQGUX WISD AJ Moore Academy October 27, 2011 

10058 Laserdisk Player Pioneer RS-232C RLEA027999CC WISD AJ Moore Academy October 27, 2011 

10098 VCR GE VG4040 710361597 WISD AJ Moore Academy October 27, 2011 

10118 VCR Panasonic DV-4611 AGMA27338 WISD AJ Moore Academy October 27, 2011 

10026 Computer HP Vectra VL US81611273 WISD AJ Moore Academy October 27, 2011 

none Card Reader Sekonic SR-200 D01050 WISD AJ Moore Academy October 27, 2011 

none Monitor HP D2830A KR80745371 WISD AJ Moore Academy October 27, 2011 

10028 Printer HP Laserjet 5 JPKF005569 WISD AJ Moore Academy October 27, 2011 

none Fax machine Panasonic Panafax UF-755 2930900756 WISD AJ Moore Academy October 27, 2011 

none Scanner Info FB950 6P55989B002623 WISD AJ Moore Academy October 27, 2011 

24567 Printer HP Deskjet 5550 MY2651J2B0 WISD AJ Moore Academy October 27, 2011 

22024 Printer HP 1200 CNBJG11626 WISD AJ Moore Academy October 27, 2011 

22401 Laptop Apple Powerbook 1400 QF7130N79ZD WISD AJ Moore Academy October 27, 2011 

11235 Poster Printer Encad Croma 24 EC436 WISD AJ Moore Academy October 27, 2011 

15 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

none Monitor Dell E551 CN095WUP466332AQ0978 WISD AJ Moore Academy October 27, 2011 

11198 Label Maker Monarch MarkinM09402-CT 93101717 WISD AJ Moore Academy October 27, 2011 

16260 Monitor Dell E551 MY095WUP4663219Q90C4 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E551 CN095WUP466332BJ1M08 WISD AJ Moore Academy October 27, 2011 

Missing Computer Dell GX60 49TNB21 WISD AJ Moore Academy October 27, 2011 

23079 Computer Dell GX60 2TTNB21 WISD AJ Moore Academy October 27, 2011 

87 

10070 Laser Disk Player Pioneer RS-232C QL3918015SA WISD AJ Moore Academy October 27, 2011 



11121 Laser Disk Player Pioneer RS-232C RLEA027960CC AJ Moore Academy October 27, 2011 

28778 Projector InFocus X2 AMMC42102942 WISD AJ Moore Academy October 27, 2011 

missing Computer Dell GX60 CCTNB21 WISD AJ Moore Academy October 27, 2011 


11340 Computer Apple iMac YM10952AKLK WISD AJ Moore Academy October 27, 2011 

23478 Computer Apple iMac YM307JZZN0Q WISD AJ Moore Academy October 27, 2011 

11205 Computer Apple iMac XB9108VGEUL WISD AJ Moore Academy October 27, 2011 

16022 Computer Apple iMac YM1355S5LRG WISD AJ Moore Academy October 27, 2011 

none Monitor RIC C-770 FBO000827732 WISD AJ Moore Academy October 27, 2011 

none Typewriter Olympia ES100 none WISD AJ Moore Academy October 27, 2011 

none VCR Sony SL-5400 29821 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E551 MY09WUP4663219Q90CR WISD AJ Moore Academy October 27, 2011 

16 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

none Printer Lexmark Z23 1250445167 WISD AJ Moore Academy October 27, 2011 

none Printer Epson Stylus 740i BUY1180916 WISD AJ Moore Academy October 27, 2011 

missing Computer Apple PowerMac 9600/223XB7250JD9XJ WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E771mm CN05E532478032BKCG9J WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E771mm CN05E532478032BRCKUN WISD AJ Moore Academy October 27, 2011 

22914 Computer Dell GX60 3DFZ721 WISD AJ Moore Academy October 27, 2011 

88 

none Projector Panasonic PT-LC75U SA2310117 WISD AJ Moore Academy October 27, 2011 

none Scanner HP ScanJet 3970 CN48SB34M8 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell M783-S MX0J947447605628B2VZ WISD AJ Moore Academy October 27, 2011 

none Monitor Dell E773S MX0Y135247605450BT32 WISD AJ Moore Academy October 27, 2011 

22061 Scanner HP ScanJet 4400c CN24TAC29B WISD AJ Moore Academy October 27, 2011 

27232 Computer Dell GX60 GC4HQ41 WISD AJ Moore Academy October 27, 2011 

22923 Printer Lexmark E322 890M3YR WISD AJ Moore Academy October 27, 2011 

26776 Printer HP 1300n CNBJH22122 WISD AJ Moore Academy October 27, 2011 

11092 Printer GCC Elite 12/600 90906653EDP WISD AJ Moore Academy October 27, 2011 

23116 Computer Dell GX60 79K4C21 WISD AJ Moore Academy October 27, 2011 

16254 Monitor Dell E551 MY095WUP4663219Q9OCK WISD AJ Moore Academy October 27, 2011 

2351 Monitor Compaq V500 914BF28RD032 WISD AJ Moore Academy October 27, 2011 

none Monitor Dell M782 MX08G1574760531NB1BF WISD AJ Moore Academy October 27, 2011 

21876 Laptop Cart Bretford none WISD AJ Moore Academy October 27, 2011 

21081 Laptop Dell Latitude C510 8FQBK11 WISD AJ Moore Academy October 27, 2011 

17 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

0005542 Laptop Dell Latitude CPX 6UC0C WISD AJ Moore Academy October 27, 2011 

0005541 Laptop Dell Latitude CPX 6UC12 WISD AJ Moore Academy October 27, 2011 

0005537 Laptop Dell Latitude CPX 6UC0C WISD AJ Moore Academy October 27, 2011 


0005540 Laptop Dell Latitude CPX 6UC0A WISD AJ Moore Academy October 27, 2011 


89 

missing Laptop Dell Latitude CPX 6UC17 WISD AJ Moore Academy October 27, 2011 

21684 Laptop Dell Latitude C510 6N92T11 WISD AJ Moore Academy October 27, 2011 




0005539 Laptop Dell Latitude CPX 6UC0H WISD AJ Moore Academy October 27, 2011 


21085 Laptop Dell Latitude C510 1GQBK11 WISD AJ Moore Academy October 27, 2011 

0006437 Laptop Dell Latitude CPX 6H36601 WISD AJ Moore Academy October 27, 2011 

21080 Laptop Dell Latitude C510 HDQBK11 WISD AJ Moore Academy October 27, 2011 

0007976 Laptop Dell Latitude CPX 514WJ01 WISD AJ Moore Academy October 27, 2011 

0005610 Laptop Dell Latitude CPX 79ULC WISD AJ Moore Academy October 27, 2011 


003889 ID Machine Polaroid unknown unknown WISD AJ Moore Academy October 27, 2011 


18 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 




21727 Laptop Toshiba Satellite 1400 Missing WISD AJ Moore Academy October 27, 2011 



90 









24304 Laptop Dell Latitude C540/C640JLSZT21 WISD AJ Moore Academy October 27, 2011 

24306 Laptop Dell Latitude C540/C64030TZT21 WISD AJ Moore Academy October 27, 2011 

24315 Laptop Dell Latitude C540/C6407YSZT21 WISD AJ Moore Academy October 27, 2011 

24307 Laptop Dell Latitude C540/C640DMSZT21 WISD AJ Moore Academy October 27, 2011 

24311 Laptop Dell Latitude C540/C640FCLZT21 WISD AJ Moore Academy October 27, 2011 

24310 Laptop Dell Latitude C540/C6406XSZT21 WISD AJ Moore Academy October 27, 2011 

24312 Laptop Dell Latitude C540/C6409FLZT21 WISD AJ Moore Academy October 27, 2011 

19 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

24309 Laptop Dell Latitude C540/C6406ZSZT21 WISD AJ Moore Academy October 27, 2011 

24318 Laptop Dell Latitude C540/C6402CLZT21 WISD AJ Moore Academy October 27, 2011 

24316 Laptop Dell Latitude C540/C640BWSZT21 WISD AJ Moore Academy October 27, 2011 

24301 Laptop Dell Latitude C540/C640FGLZT21 WISD AJ Moore Academy October 27, 2011 

24303 Laptop Dell Latitude C540/C640HHSZT21 WISD AJ Moore Academy October 27, 2011 

24308 Laptop Dell Latitude C540/C6409FLZT21 WISD AJ Moore Academy October 27, 2011 

91 

27920 Laptop Dell Inspiron 1150 6KMTX41 WISD AJ Moore Academy October 27, 2011 

27915 Laptop Dell Inspiron 1150 2KMTX41 WISD AJ Moore Academy October 27, 2011 

27916 Laptop Dell Inspiron 1150 GHMTX41 WISD AJ Moore Academy October 27, 2011 

27923 Laptop Dell Inspiron 1150 JHMTX41 WISD AJ Moore Academy October 27, 2011 

27921 Laptop Dell Inspiron 1150 8JMTX41 WISD AJ Moore Academy October 27, 2011 

27926 Laptop Dell Inspiron 1150 5JMTX41 WISD AJ Moore Academy October 27, 2011 

27925 Laptop Dell Inspiron 1150 HJMTX41 WISD AJ Moore Academy October 27, 2011 

27922 Laptop Dell Inspiron 1150 CHMTX41 WISD AJ Moore Academy October 27, 2011 

27924 Laptop Dell Inspiron 1150 DJMTX41 WISD AJ Moore Academy October 27, 2011 

26724 Laptop Dell Inspiron 1100 HF1F441 WISD AJ Moore Academy October 27, 2011 

26650 Laptop Dell Inspiron 1100 JDL9241 WISD AJ Moore Academy October 27, 2011 

26744 Laptop Dell Inspiron 1100 JQHD241 WISD AJ Moore Academy October 27, 2011 

26750 Laptop Dell Inspiron 1100 5YHD241 WISD AJ Moore Academy October 27, 2011 

26745 Laptop Dell Inspiron 1100 DXHD241 WISD AJ Moore Academy October 27, 2011 

26654 Laptop Dell Inspiron 1100 7DL9241 WISD AJ Moore Academy October 27, 2011 

20 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

26652 Laptop Dell Inspiron 1100 5FL9241 WISD AJ Moore Academy October 27, 2011 

26748 Laptop Dell Inspiron 1100 9XHD241 WISD AJ Moore Academy October 27, 2011 

26653 Laptop Dell Inspiron 1100 HFL9241 WISD AJ Moore Academy October 27, 2011 

26751 Laptop Dell Inspiron 1100 HYHD241 WISD AJ Moore Academy October 27, 2011 

26648 Laptop Dell Inspiron 1100 DDL9241 WISD AJ Moore Academy October 27, 2011 

missing Laptop Dell Inspiron 1100 BXHD241 WISD AJ Moore Academy October 27, 2011 

92 

26746 Laptop Dell Inspiron 1100 3ZHD241 WISD AJ Moore Academy October 27, 2011 

26651 Laptop Dell Inspiron 1100 9FL9241 WISD AJ Moore Academy October 27, 2011 

26742 Laptop Dell Inspiron 1100 HXHD241 WISD AJ Moore Academy October 27, 2011 

26743 Laptop Dell Inspiron 1100 JYHD241 WISD AJ Moore Academy October 27, 2011 



26649 Laptop Dell Inspiron 1100 FFL9241 WISD AJ Moore Academy October 27, 2011 

27134 Laptop Dell Inspiron 1100 5V6PN41 WISD AJ Moore Academy October 27, 2011 

27136 Laptop Dell Inspiron 1100 4Y6PN41 WISD AJ Moore Academy October 27, 2011 

27140 Laptop Dell Inspiron 1100 GY6PN41 WISD AJ Moore Academy October 27, 2011 


27146 Laptop Dell Inspiron 1100 HX6PN41 WISD AJ Moore Academy October 27, 2011 

22927 Printer Lexmark E322 890M3T1 WISD AJ Moore Academy October 27, 2011 

23144 Computer Dell GX260 1B24D21 WISD AJ Moore Academy October 27, 2011 

27138 Laptop Dell Inspiron 1100 7T6PN41 WISD AJ Moore Academy October 27, 2011 

21 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 

27141 Laptop Dell Inspiron 1100 3T6PN41 WISD AJ Moore Academy October 27, 2011 

30561 Laptop Dell Latitude D505 5R8Z771 WISD AJ Moore Academy October 27, 2011 

27137 Laptop Dell Inspiron 1100 2V6PN41 WISD AJ Moore Academy October 27, 2011 

27139 Laptop Dell Inspiron 1100 GT6PN41 WISD AJ Moore Academy October 27, 2011 

27143 Laptop Dell Inspiron 1100 6W6PN41 WISD AJ Moore Academy October 27, 2011 

27135 Laptop Dell Inspiron 1100 CT6PN41 WISD AJ Moore Academy October 27, 2011 

93 

27142 Laptop Dell Inspiron 1100 1W6PN41 WISD AJ Moore Academy October 27, 2011 


24782 Laptop Dell Latitude 800 3JL9231 WISD AJ Moore Academy October 27, 2011 

missing Laptop Dell Latitude C600 914WJ01 WISD AJ Moore Academy October 27, 2011 

7975 Laptop Dell Latitude C600 334WJ01 WISD AJ Moore Academy October 27, 2011 

31680 Laptop Dell Latitude D810 4JRJK81 WISD AJ Moore Academy October 27, 2011 

25465 Laptop Dell Latitude D600 9C01R31 WISD AJ Moore Academy October 27, 2011 

29361 Laptop Dell Latitude D505 9C1QQ51 WISD AJ Moore Academy October 27, 2011 

missing Laptop Dell Latitude D505 4490351 WISD AJ Moore Academy October 27, 2011 

missing Laptop Nexlink CL51 4371K3002211204413 WISD AJ Moore Academy October 27, 2011 





21669 Projector Toshiba TDP-S3 8ww21300117 WISD AJ Moore Academy October 27, 2011 

22 of46

Barcode # 



Federal 




Campus/ 

Department 

Date Declared 

Surplus 



29374 Computer Dell Optiplex 270 H193R51 WISD AJ Moore Academy October 27, 2011 

23050 Printer Lexmark E322 890nksq WISD AJ Moore Academy October 27, 2011 

missing Printer Dell 1700n B1S4171 WISD AJ Moore Academy October 27, 2011 

missing Laptop Dock Dell PR01X cn02u4424864339f3735 WISD AJ Moore Academy October 27, 2011 

94 


2384 External disk drive Apple SD-USB-M AA9811110253-M WISD AJ Moore Academy October 27, 2011 

11347 Computer Apple iMac YM10951VKLX WISD AJ Moore Academy October 27, 2011 

23 of46





RE: X-M Approve List of Qualified Brokers Authorized to Engage in 

Investment Transactions with the District 

================================================================= 


In accordance with the Public Funds Investment Act and Texas Government Code 

2256.025, the governing body of an entity subject to this subchapter of the entity 

shall, at least annually, review, revise, and adopt a list of qualified brokers that are 

authorized to engage in investment transactions with the entity. Brokers who wish to 

engage in investment transactions with the District are given a copy of the District’s 

investment policy and are required to sign a statement to the effect that they have 

read the policy and will comply with said policy, as well as the Public Funds 

Investment Act. In addition, administration asks the broker to provide audited 

financial statements, proof of National Association of Securities Dealers (NASD) 

certification and proof of state registration. The following brokers are presented for the 

Board’s consideration: 

 

 

 

 

 

 

 

 

 

Citigroup Global Markets 

First Public, LLC 

Jefferies and Company, Inc. 

JPMorgan Securities, Inc. 

UBS Financial Services, Inc. 

First Financial Equity Corporation 

Southwest Securities, Inc. 

Frost Bank Capital Markets 

Great Pacific Securities 

Approving the above list does not require the District to invest any funds with these 

entities, but allows the District that option if it so chooses. Having this option 

available will assist the District in its efforts to obtain the best rate of return possible 

on District funds while maintaining liquidity and safety of principal. 


None. 


The Administration recommends the Board of Trustees authorize the listed 

qualified brokers to engage in investment transactions with the district. 

95





RE: X-N Approve Independent Sources of Investment Officer Training 

================================================================= 


In accordance with the Public Funds Investment Act and Texas Government Code 

2256.008, the investment officer(s) of a local government shall: 

(1) attend at least one training session from an independent source approved 

by the governing body of the local government or a designated investment committee 

advising the investment officer as provided for in the investment policy of the local 

government and containing at least ten hours of instruction relating to the treasurer's 

or officer's responsibilities under this subchapter within twelve months after taking 

office or assuming duties; and 

[2) except as provided by Subsections (b) and (e), attend an investment training 

session not less than once in a two-year period and receive not less than ten hours of 

instruction relating to investment responsibilities under this subchapter from an 

independent source approved by the governing body of the local government or a 

designated investment committee advising the investment officer as provided for in the 

investment policy of the local government. 

The following independent sources of investment officer training have been or will be 

utilized by the District and are presented for Board consideration: 

Government Finance Officers Association 

Government Treasurers’ Organization of Texas 

North Central Texas Council of Governments 

Texas Association of School Business Officials (TASBO) 

Texas State University, Center for Public Service 

Texas Education Agency/Education Service Centers (TEA/ESCs) 

The University of North Texas, Center for Public Management 


None. 


The Administration recommends the approval of the listed independent sources 

of investment officer training. 

96





RE: 

X-O Approve Sidewalk Easement at Tennyson Middle School 

================================================================= 


The City of Waco is requesting an easement for sidewalks and ADA ramps on 

school district property for neighborhood residents to safely approach and walk 

on Tennyson Middle School property. 

This agreement will expand the existing easement by 0.036 acres and includes 

four areas for the purpose of constructing ADA ramps and sidewalks along 

Tennyson Avenue and North 60 th Street. This will allow ease of access to the 

parking lots in front of the school and pedestrian traffic along North 60 th 

Street. 

Each curb cut entrance along Tennyson Avenue shall have an ADA ramp(s) 

built and associated sidewalks as necessary to create a seamless transition for 

ADA traffic. Along 60 th Street a concrete sidewalk and ADA ramps will be 

constructed for about 82 feet that will provide seamless ADA accessibility 

across the two drive entrances to the parking lot and tie into an existing 

sidewalk extending to the building. 

The City of Waco has limited these easements so that future marquee signage 

and other considerations are accounted for. 

Pedestrians will be encouraged to walk along the sidewalk instead of crossing 

in front of vehicles dropping off and picking up students at the campus. 

Additional sidewalks will be added along Tennyson Avenue, North 60 th Street 

and Sanger Avenue opposite of the Tennyson campus to further facilitate 

pedestrian traffic safety. 

A copy of a survey, market evaluation and the request for easement is 

attached. The documents are similar to those presented last month which 

were reviewed by legal counsel. 


All costs for this project will be born by the City of Waco. 


The Administration recommends that the Board of Trustees approve the 

sidewalk easement at Tennyson Middle School, as presented. 

97

Notice of Confidentiality Rights: If you are a natural person, you may remove or strike any 

of the following information from this instrument before it is filed for record in the public 

records: your Social Security Number or your Driver's License Number. 

Perpetual Pedestrian and Sidewalk Easement Agreement 


Grantor: 

Grantor’s Mailing Address: 

[include county] 


G.L. Wiley School Building 

1030 East Live Oak 

Waco, McLennan County, Texas 76703 

Grantee: 

City of Waco, Texas, a municipal corporation 

Grantee's Mailing Address: P.O. Box 2570 

[include county] Waco, McLennan County, Texas 76702-2570 

Dominant Estate Property: The system of sidewalks owned by the City of Waco at the present time or 

in the future, including sidewalk easements and right of way, adjacent or contiguous to, or wherever 

located, used in connection with, or as a part of, the sidewalk or sidewalks system which, in part have been 

or may be placed on the Easement Property. 

Easement Property: 0.036 acre tract of land located in the City of Waco, McLennan County, Texas, and 

being out of Lot 1, Block 1, Tennyson Middle School Addition, recorded in MCC No. 2002031428 of the 

Official Public Records of McLennan County, Texas. Said tract being more particularly described in field 

notes attached as Exhibit “A” and survey drawing attached as Exhibit “B”. 

Easement Purpose: A permanent sidewalk easement, together with the right of ingress and egress along 

and upon said easement and over and across Grantor’s adjoining properties in order to construct, 

reconstruct, remove, relocate and maintain sidewalks (collectively, “sidewalk”) to be constructed in, on, 

and across the property described above and a perpetual pedestrian easement, together with free and 

uninterrupted pedestrian ingress and egress to and from the Dominant Estate Property, and portions 

thereof. 

Consideration: 

The sum of ONE THOUSAND EIGHT HUNDRED NINETY-FOUR 

ONLY ($1804.00) and other good and valuable consideration, the receipt and sufficiency of which 

are acknowledged by Grantor. 

Grant of Easement: Grantor, for the Consideration and subject to the Reservations from Conveyance 

and Exceptions to Warranty, grants, sells, and conveys to Grantee and Grantee's heirs, successors, and 

assigns an easement over, on, and across the Easement Property for the Easement Purpose, together with 

all and singular the rights and appurtenances thereto in any way belonging (collectively, the "Easement"), 

to have and to hold the Easement to Grantee and Grantee's heirs, successors, and assigns forever. Grantor 

binds Grantor and Grantor's heirs, successors, and assigns to warrant and forever defend the title to the 

Easement in Grantee and Grantee's heirs, successors, and assigns against every person whomsoever 

lawfully claiming or to claim the Easement or any part of the Easement, except as to the Reservations from 

Conveyance and Exceptions to Warranty. 

Grantor shall not install or permit the installation of any fence, wall, structure (above or below ground) or 

landscaping that would hinder the operation of the sidewalk or in any way impair the Grantor’s right of access 

pursuant to this Easement. Grantee shall have the right to prevent excavation within the Easement 

Property; the right to prevent construction of any and all fences, walls, structures, landscaping or other 

obstructions which, in the sole judgment of Grantee, may endanger or interfere with the efficiency, safety, 

City of Waco McLennan County Texas – Kendrick Lane Sidewalk Project Page 1 

98

and/or convenient operation of said sidewalk; and the right to trim or remove trees or shrubbery within, but 

not limited to, said Easement Property, to the extent in the sole judgment of Grantee, as may be necessary 

to prevent possible interference with the operation of said sidewalk, or to remove possible hazard thereto. 

Duration of Easement: The duration of the Easement is perpetual, until all of said sidewalk shall 

be abandoned. If abandoned, said easement shall cease and all rights herein granted shall terminate and 

revert to GRANTORS or GRANTORS’ successors or assigns. 

Character of Easement: The Easement is appurtenant to, runs with, and inures to the benefit of all 

or any portion of the Dominant Estate Property, whether or not the Easement is referenced or described in 

any conveyance of all or such portion of the Dominant Estate Property. The Easement is nonexclusive and 

irrevocable. The Easement is for the benefit of Grantee and Grantee's heirs, successors, and assigns whom 

at any time own any interest in the Dominant Estate Property. 

Binding Effect: This agreement binds and inures to the benefit of the parties and their respective 

heirs, successors, and permitted assigns. 

Secondary Easement: Holder has the right (the "Secondary Easement") to use as much of the surface of 

the property that is adjacent to the Easement Property ("Adjacent Property") as may be reasonably 

necessary to install sidewalk within the Easement Property that are reasonably suited for the Easement 

Purpose. However, Grantee must promptly restore the Adjacent Property to its previous physical condition 

if changed by use of the rights granted by this Secondary Easement. 

GRANTOR: 


BY: _________________________________ 

TITLE:______________________________ 

___________________________________________________________________________________ 

THE STATE OF TEXAS § 

§ 

COUNTY OF MCLENNAN § 

ACKNOWLEDGMENT 

This instrument was acknowledged before me on the ____day of ___________,2011, by 

_____________________________,_____________________________, Waco Independent School 

District, on behalf of said ISD. 

After recording return to: 

John Patterson 

Assistant City Attorney 

P.O. Box 2570 

Waco, TX 76702-2570 

Notary Public, State of Texas 

City of Waco McLennan County Texas – Kendrick Lane Sidewalk Project Page 2 

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101

102

103

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106




Contact Person: Elaine Botello 

RE: X-P Approve Lead Teacher Stipends 

=================================================================== 


A lead teacher provides support, guidance and serves as a resource for 

other teachers in a specific content area. The district is in need of a lead 

teacher for visual arts and a lead teacher for physical education. These 

lead teachers are classroom teachers who will be paid an annual stipend of 

$1000 for performing duties beyond their classroom teacher job 

description, if approved by the Board of Trustees. 

The lead teacher duties will include: 

Assisting in the development and implementation of curriculum ; 

Providing support in content specific professional development during 

PLC and other cluster meetings as requested by the program director; 

Supporting and assisting content area teachers as needed or 

requested by campus principal or program director(s); and 

Serve as the liaison between the program director and content area 

staff. 

The lead teacher activities will be coordinated and planned in collaborat ion 

with the program director and campus principals and should not disrupt 

the primary classroom teachers’ duties and expectations. 

Lead Teacher Expectations 

The lead teacher must be dedicated to the improvement of the teaching profession 

particularly in the content program that they are leading. The lead teacher must 

ensure that the content program contributes to the District’s mission and goals for 

student success. The lead teacher should provide constructive criticism and offer 

helpful solutions to teachers without alienating or discouraging them. The lead 

teacher should possess good observational and analytical skills and be able to offer 

fresh solutions. 


The physical education lead teacher stipend of $1000 will be funded by the 

curriculum and instruction budget. 

The visual arts lead teacher stipend of $1000 will be funded by the fine arts program 

budget. 

107


The administration recommends approval of a $1000 annual stipend for a physical 

education lead teacher and a visual arts lead teacher. 

108




Contact Person: Dr. Bonny Cain 

RE: X-Q (1) Proposed Policy Revisions to EIA(LOCAL)-End-of-Course 

Assessments, Second Reading 

================================================================= 


The implementation of the new assessment system in Texas, the STAAR 

program, has an impact on EIA(Local) with the following: 

Credit – A district must count an EOC assessment score as 15 percent of a 

student’s final course grade. 

Retakes – A student may retake an EOC assessment for any reason at any 

scheduled test administration. The law gives districts the option of whether to 

count retake scores in the calculation of the final course grade. 

Special Education – If a student receiving special education services is 

scheduled to graduate under the Minimum Program or in accordance with the 

provisions of his or her IEP, the student’s ARD committee will determine 

whether the general EOC assessment is an accurate measure of the student’s 

achievement and progress or whether an alternative assessment is more 

appropriate. 

Grading – A district’s specific rules for calculating the final course grade with 

the EOC assessment score should be included in the district grading guidelines. 


There are no fiscal implications on the current budget. 


Administration recommends adoption of EIA(Local) as presented. 

109


161914 

ACADEMIC ACHIEVEMENT 

GRADING/PROGRESS REPORTS TO PARENTS 

EIA 

(LOCAL) 

RELATION TO 

ESSENTIAL 

KNOWLEDGE AND 

SKILLS 

GUIDELINES FOR 

GRADING 

PROGRESS 

REPORTING 

INTERIM REPORTS 

The District shall determine instructional sequences that relate to 

the essential knowledge and skills for grade-level subjects or 

courses. These sequences shall address the skills needed for 

successful performance in the next grade or next course in a sequence 

of courses. 

Assignments, tests, projects, classroom activities, and other instructional 

activities shall be designed so that the student’s performance 

indicates the level of mastery of the essential knowledge 

and skills and other designated District objectives. The student’s 

mastery level shall be a major factor in determining passing or failing 

of a subject or course. 

The Superintendent or designee shall ensure that each campus or 

instructional level develops guidelines for teachers to follow in determining 

grades for students. These guidelines shall ensure that 

grading reflects a student’s relative mastery of an assignment and 

that a sufficient number of grades are taken to support the grade 

average assigned. The following guidelines for grading shall be 

clearly communicated to students and parents: 

1. Reteach/reassess shall be an option for students at all grade 

levels as set forth in administrative regulations. 

2. Results of six-week assessments shall be included as a grade 

in the computation of six-week grades as set forth in administrative 

regulations and shall serve as benchmarks to determine 

reteach activities/intervention programs, curriculum revisions, 

and instructional modifications/adjustments. 

3. Standards for the appropriate use of grammar, spelling, and 

punctuation shall be established for all grade levels according 

to grade-level Texas Essential Knowledge and Skills (TEKS) 

as set forth in administrative regulations. 

4. A student shall be permitted a reasonable opportunity to redo 

an assignment or retake a test for which the student received 

a failing grade. 

Grade reports shall be issued every six weeks on a form approved 

by the Superintendent or designee. Performance shall be measured 

in accordance with this policy and the standards established 

in EIE. 

Interim progress reports shall be issued for all students with an average 

grade of less than 70 after the third week of each grading 

period. Supplemental progress reports may be issued at the 

teacher’s discretion. 

DATE ISSUED: 11/5/2009 1 of 2 

UPDATE 86 

EIA(LOCAL)-X 

110


161914 

ACADEMIC ACHIEVEMENT 

GRADING/PROGRESS REPORTS TO PARENTS 

EIA 

(LOCAL) 

CONFERENCES 

ACADEMIC 

DISHONESTY 

END-OF-COURSE 

ASSESSMENTS 

RETAKES 

SPECIAL 

EDUCATION 

GRADING 

In addition to conferences scheduled on the campus calendar, conferences 

may be requested by a teacher or parent as needed. 

Teachers shall request conferences with parents to discuss subject 

or course failures at the end of each six-week period. 

Students found to have engaged in academic dishonesty shall be 

subject to grade penalties on assignments or tests and disciplinary 

penalties in accordance with the Student Code of Conduct. Academic 

dishonesty includes cheating or copying the work of another 

student, plagiarism, and unauthorized communication between 

students during an examination. The determination that a student 

has engaged in academic dishonesty shall be based on the judgment 

of the classroom teacher or another supervising professional 

employee, taking into consideration written materials, observation, 

or information from students. 

When required by state law, a student’s score on the initial 

end-of-course (EOC) assessment shall count for 15 percent of 

the student’s final grade for the course as reported on the 

student’s transcript. 

If a student retakes an EOC assessment, the District will include 

the retake score as 15 percent of the final course grade 

only if the retake score allows a student to gain credit for the 

course. After a student earns credit for the course, subsequent 

retakes will not be included in the calculation of the final 

course grade. 

A student’s ARD committee shall determine the type of assessment 

to be administered and how the score on an EOC 

assessment shall be used for final course grades, credit decisions, 

and graduation requirements. 

Calculation of grades with EOC assessment scores shall be in 

accordance with the District’s grading guidelines. 

DATE ISSUED: 11/5/2009 ADOPTED: 2 of 2 

UPDATE 86 

EIA(LOCAL)-X 

111




Contact Person: Dr. Bonny Cain 

RE: X-Q (2) Proposed Policy Revisions to DNA(LOCAL)-PDAS: Less than annual 

evaluations, Second Reading 

================================================================= 


The Texas Administrative Code allows for teachers to be appraised on a lessthan-annual 

basis provided that the District follows certain guidelines. Waco 

ISD currently has a local policy that allows for teachers to be appraised every 

three years. Due to the combination of new testing and accountability and 

several campuses labeled Unacceptable, Administration and Principals are 

requesting a change in local policy that will require teachers to be appraised on 

annual basis. 


There are no fiscal implications on the current budget. 


Administration recommends adoption of DNA(Local) as presented. 

112


161914 

PERFORMANCE APPRAISAL 

EVALUATION OF TEACHERS 

DNA 

(LOCAL) 

PDAS 

SCHEDULE 

LIMITATIONS 

FIRST OBSERVATION 

ALTERNATE 

APPRAISERS 

SECOND 

OBERVATION 

APPRAISER 

SCHEDULING 

SCORES 

LESS THAN ANNUAL 

EVALUATIONS 

ELIGIBILITY 

FREQUENCY 

ALTERNATIVE 

ANNUAL REVIEW 

PROCESS 

The annual appraisal of District teachers not eligible for evaluations 

of less than annual frequency shall be in accordance with the Professional 

Development and Appraisal System (PDAS). 

The District shall establish an appraisal calendar each year. 

In addition to those days on which observations are prohibited by 

law [see DNA(LEGAL)], the District shall not schedule observations 

on the day before and the day after a school holiday, days 

scheduled for end-of-semester or end-of-year examinations, 

or days scheduled for state-mandated assessments or other standardized 

tests. 

Classroom observations of teachers shall be scheduled within a 

one-week time frame. 

The list of qualified appraisers who may appraise a teacher in 

place of the teacher’s supervisor shall be approved by the Board. 

Upon a teacher’s request for a second appraisal, the Superintendent 

or designee shall select the second appraiser from a preestablished 

roster of trained appraisers. 

Observations for second appraisals shall be scheduled within a 

one-week time frame. 

The Board shall ensure that the Superintendent or designee establishes 

procedures regarding how domain scores from the first and 

second appraisals will be used. 

District teachers shall be appraised annually, except teachers who 

are eligible for less frequent evaluations in accordance with law 

and the following local criteria. To be eligible, a teacher shall: 

1. Be employed on an educator term contract; and 

2. Hold SBEC certification. 

Eligible teachers shall be appraised every three years. 

During any school year when a complete PDAS appraisal is not 

scheduled for an eligible teacher, either the teacher or the principal 

may require that an appraisal be conducted by providing written 

notice to the other party, as outlined in the District’s PDAS appraisal 

waiver. 

In the years that a PDAS appraisal is not scheduled for an eligible 

teacher, the teacher shall submit a professional development plan 

in place of the Teacher Self Report, and the teacher’s PDAS appraiser 

shall conduct and document no fewer than three informal 

(i.e., walkthrough) observations of the teacher, a minimum of five 

minutes each. The appraiser and teacher shall hold a year-end 

DATE ISSUED: 9/20/2004 1 of 2 

LDU-38-04 

DNA(LOCAL)-X 

113


161914 

PERFORMANCE APPRAISAL 

EVALUATION OF TEACHERS 

DNA 

(LOCAL) 

conference to discuss observations made during the informal 

classroom visits, other cumulative data collected, and the finalized 

professional development plan. 

The alternative annual review process shall result in written documentation 

to be presented to the teacher, signed by the teacher 

and supervisor, and maintained in the personnel file. 

EMPLOYMENT 

DECISIONS 

PROBATIONARY 

TEACHERS 

GRIEVANCES 

When relevant to decisions regarding term contracts, written evaluations 

of a teacher’s performance, as documented to date, and 

any other information the administration determines appropriate 

shall be considered in decisions affecting contract status. 

Written evaluations and other evaluative information need not be 

considered prior to a decision to terminate a probationary contract 

at the end of the contract term. [See DFAB(LEGAL)] 

Complaints regarding teacher appraisal shall be addressed in accordance 

with DGBA(LOCAL). 

DATE ISSUED: 9/20/2004 ADOPTED: 2 of 2 

LDU-38-04 

DNA(LOCAL)-X 

114


Board of Trustee Workshop Agenda Item 

Date: __October 27, 2011_____________ 

Contact Person: _Jennifer Womack, 

Jerry Gibson, Terri Patterson_ 

RE: X-R School Improvement Plans 

=================================================================== 


TEC, Chapter 39, Public School System Accountability, Subchapter E requires 

notifying the public of insufficient performance, the improvements in performance 

expected by the agency, and the intervention measure or sanctions that may be 

imposed if the performance does not improve within a designated period. 

Under the 2011 Texas accountability system, Brook Avenue, JH Hines, Cesar Chavez, 

Tennyson Middle, university Middle, Brazos Middle, Stars High School, Waco High 

School, and University High School, were rated Academically Unacceptable. 

The requirements for school improvement apply to current and former (previous year) 

Academically Unacceptable campuses. Campuses conducted a needs assessment and 

analysis to create a school improvement plan (SIP). The SIPs were posted on the district 

website on Friday, October 14, 2011. A public hearing will be conducted on October 20, 

2011 with the opportunity for public input and modification. If necessary, the SIPs will 

be modified to reflect public comment. Upon board approval, the SIPs will be submitted 

to the Commissioner for approval. The Commissioner’s office may require changes or 

adjustments to the plan. The board may elect to approve the plans and include a 

provision that any changes or adjustments required of the Commissioner’s Office will not 

require additional board hearings and actions. 


Fiscal requirements of this plan are included in the 2011-2012 budget. 


The administration recommends approval of the School Improvement Plans and 

accepting changes or adjustments requested by the Commissioner’s Office without 

further board hearings or actions. 

115

School Improvement Plan (SIP) 

LEA Name: Waco ISD 

CDN: 161914 

Date: 10/14/2011 

Campus Name: Brook Avenue Elementary 

Campus Number: 104 

Date SIP was Approved by Local Board: 10/27/2011 

Section I: Area(s) of Low Performance and Target Groups 

Identify the areas of low performance and each group not meeting the 2011 state standards (include all areas not meeting state standards without required improvement (RI). 

Brook Avenue received an AU rating for the performance of All Students and Economically Disadvantaged Students in the area of Science. 

Section II: Process for Evaluating Progress Toward Meeting Performance Standards 

Describe the assessment process, rigorous TEKS-aligned instruments, and the measures that will be used to evaluate progress toward meeting performance standards. Example: administer curriculum-based assessments at the end of the first grading period; 

administer released assessment tests in December; administer benchmark tests at the end of the first semester. 

The campus will administer three-week assessments to monitor instruction, student performance and to identify students for interventions. District benchmarks in the core areas will be administered each nine weeks. The benchmarks will be cumulative. 

Section III: SIP Development 

Performance 

Area Targeted Major System Targeted Components Strategies, Initiatives, and Redesign Evidence of Implementation Evidence of Impact Resources Required and Person(s) 

Responsible 

TAKS 

Curriculum_Assessment Monitoring / Evaluation of 

Curriculum Implementation 

Teachers will use a common lesson plan format that is 

focused on the SEs and content vocabulary 

Lesson plans submitted and reviewed 

by principal and IS 

Correlation of lesson plan alignment 

with teaching and assessments 

Resources: C-Scope and district curriculum 

director and Lead Your School personnel 

Using the item analysis from the Spring 2011 TAKS 

administration, teachers will identify strong and weak 

Science S.E.s. 

List of strong and weak S.E.s 

Third, fourth and fifth grade teachers will work 

Agenda and results from the SEs 

collaboratively to analyze the weak SEs so that instruction analysis session 

at all three grade levels will be aligned to the level of rigor 

required for students to be successful. 

Three week assessment results 

Benchmark assessment results 

Responsible person(s): Smith and Pustejovsky 

TIME: Lesson plans: Aug 2011-May 2012 

Item analysis: September 

Vertical Alignment: September 

TAKS 

Curriculum_Assessment Formative Assessment to Guide 

Instruction 

Formative assessments will be given each three weeks to 

monitor instruction and student performance, and to 

identify students who need interventions. The tests will 

be developed and reviewed by district content specialists, 

campus Instructional specialist, and campus teachers. 

Three week assessments given Results of three-week assessments Resources: Curriculum department, 

Edupohoria 

Responsible person(s): Pustejovsky, and Smith 

TIME: Sept.7 2011 -May 2012 

TAKS Instruction Active Learning The campus will provide for more science lab time in Lesson plans 

grades 3-5 for more experimentation, modeling, hands-on PowerWalks 

experiences, and in-depth projects. 

-- 3rd grade: once a week 

-- 4th grade: twice a week 

-- 5th grade: three times a week 

3-Week Assessments and district 

benchmarks 

Resources: Lab equipment and science 

materials. Science content specialist-Orcutt. 

Responsible person(s): Densmore, Smith, 

Pustejovsky 

TIME: Aug 22 2011 -May 2012 

TAKS Instruction Rigorous and Relevant The campus will focus on in-depth knowledge of science 

vocabulary through the use of: 

-- Word Walls 

-- Interactive science journaling 

-- Integration of science vocabulary into other subject 

areas 

---Vertical alignment of science vocabulary 

Word walls visible in rooms 

Student journals 

Lesson plans 

SKeVA online tests results and 3 

week assessments 

Resources: C-Scope and SKeVA; 

Responsible person(s) Pustejovsky/Densmore 

TIME: Aug 22-May 2012 

116

2010-2011 

School Improvement Plan 

Performance 


Responsible 

TAKS Instruction Targeted Professional 

Development (PD) with Support 

Teachers will receive training in effective science lab 

instruction. 

Teachers will receive training in the use of Eduphoria for 

data disagre-gation 

Teachers will be provided coaching in RtI. 

Teachers will receive Lead Your School training in 

effective instructional techniques. 

Group PD Sessions 

Eduophoria reports provided to 

teachers 

PLC and grade level minutes and 

agendas 

Log of RtI Specialist visits 

PowerWalk reports; 3 week 

assessments 

Resources: Eduphoria systems, Sharon Orcuttcontent 

specialist, Kim Ellis Rti Specialist 

Responsible person: Smith 

TIME: Lab instruction Oct 2011; 

Eduphoria Sept 2011; 

RtI Coaching: Sept 2011 -May 2012; 

Lead Your School Training: Every two weeks 

from Sept 2011 through May 2012 

Instruction Instructional Processes / 

Pedagogy 

Teachers will identify and use consistent strategies and 

processes in reading, math and science 

TAKS Instruction Resource Allocation The campus will use the district's Science Specialist for 

technical assistance and teacher support. 

TAKS Instruction Ongoing Monitoring of Instruction 

by Administrators 

Administrators will provide more frequent monitoring of 

science instruction (average of 5 PowerWalks per day by 

each observer). 

TAKS Student_Support Effective Intervention Strategies Teachers will disaggregate data from three-week 

assessments to determine students who need 

interventions. 

Teachers will develop and implement effective science 

interventions through small group instruction 

Teachers will use Successmaker science content reading 

to help improve science performance 

List of identfied strategies, processes 

for Science 

PowerWalks 

Lesson plans 

Student journals 

PDAS observations 

Sign in sheets for campus visits 

PowerWalk data 

PLC minutes and agendas 

Lists for small groupings 

Successmaker reports 

Intervention monitoring using SLR 

Power Walk data 

PDAS 

Assessment results (3-week and 

benchmark) 

3 week assessment and benchmark 

results 

3 week assessments results 

PDAS results 

Resources: None needed 

Responsible person(s)Pustejovsky, Smith, 

Densmore 

TIME: Identification: Oct 2011 

Monitoring: Oct 2011 - May 2012 

Resources: Orcutt (Science specialist) 

Responsible person(s): Pustejovsky, Smith 


Rersources: None 

Responsible person(s): Smith, Densmore, 

Pustejovsky 


3 week assessment results Resources: Successmaker 

Responsible person(s): Pustejovsky, 

Densmore, Smith 

TIME: Data Sept 7 2011-May 2012; 

Interventions Sept 7-May 2012; Successmaker 

Sept 7- May 2012 

TAKS Student_Support Extended Learning Opportunities Implement "Science Club". Fourth and fifth grade 

students will have extended science instruction time 

during which they will use an inquiry approach with indepth 

experiments. 

Lesson plans; student products 

3 week assessments and 

benchmarks 

Resources: None needed 

Person(s) responsible: Pustejovsky and Smith 

TIME: Sept 2011 - 1 session, Oct through May 

2010--2 times per 6 weeks 

TAKS 

117 

2 of 3

2010-2011 


Performance 


Responsible 

TAKS Student_Support All staff will receive training in Champs, PBIS, and working 

with students in poverty. Teachers will continue to 

receive support in these areas through modeling and 

coaching by administrators and Kim Ellis, RtI specialist. 

The campus will implement Parent-Student Learning 

Labs. Parents and students will meet together for an 

hour during the school day in science labs and/or 

classrooms. Following the sessions staff and parents will 

meet in small groups to discuss and reflect on the 

instructional experience. 

Sign in sheets; log of visits; 

PowerWalks 

Schedule/lesson plans for labs 

Parent sign-in sheets 

Feedback from parents gathered in 

written form 

6 weeks discipline reports 

3-week assessment and benchmark 

results 

Resources: RtI Specialist 

Person(s) responsible: Smith, Densmore, 

Pustejovsky 

TIME: Training: Summer 2011; monitoring 

Aug-May 2012 

Parent-Student Learning Lab: once per six 

weeks 

TAKS Select One Select One 

Select One Select One Select One 
















118 

3 of 3


LEA Name: Waco ISD 

CDN: 161914 

Date: 10/14/2011 

Campus Name: J. H. Hines Elementary 

Campus Number: 110 

Date SIP was Approved by Local Board: 10/27/2011 


Identify the areas of low performance and each group not meeting the 2011 state standards (include all areas not meeting state standards without required improvement (RI). 

J. H. Hines received an AU rating for 2011 due to the performance of All, African American and Economically Disadvantaged Students in Reading and Science. 

Section II: Process for Evaluating Progress Toward Meeting Performance Standards 

Describe the assessment process, rigorous TEKS-aligned instruments, and the measures that will be used to evaluate progress toward meeting performance standards. Example: administer curriculum-based assessments at the end of the first grading period; 

administer released assessment tests in December; administer benchmark tests at the end of the first semester. 

The campus will administer common three-week assessments to monitor instruction, student performance and to identify students for interventions. District benchmarks in the core areas will be administered each nine weeks. The benchmarks will be 

cumulative. 


Performance 


Responsible 

TAKS 

Curriculum_Assessment Targeted Professional 


The campus staff will be provided training in CSCOPE at 

the beginning of the year and will receive updates in PLC 

meetings. 

Training agendas and sign-in sheets 

PLC agendas and sign-in sheets 

Three-week assessment results 

Resources: Cscope, WISD Curriculum 

Specialists 

Person(s) Responsible: Ms. LeBlanc, Ms. King, 

Mrs. Burgess, Mrs. Stimpson, and Mrs. Oubre 

TAKS Curriculum_Assessment Rigor Use of CSCOPE IFDs to plan lessons will be mandatory in 

Science, Reading, Language Arts, and Math to ensure 

instructional rigor. 

TAKS 

Curriculum_Assessment Monitoring / Evaluation of 

Curriculum Implementation 

District content specialists will review lesson plans, 

including CSCOPE lessons, to check if the level of rigor is 

sufficient to meet STAAR standards and to provide 

feedback to teachers. 

Lesson plans for the following week will be turned in 

every Wednesday. Administrators will review lessons 

plans for their respective subject areas and provide 

feedback to teachers by Friday so adjustments can be 

made over the weekend. 

Teachers will be required to post their lessons in a visible 

place in their classrooms so they can be used by staff 

during observations. 

Curriculum will be broken into three-week "chunks" of 

Critical Teaching Concepts. Student assessments will be 

used to evaluate the CTCs. 

Lesson plans and revisions 

PowerWalk data 

Lesson plans and adjustments 

Lesson plans posted 

CTCs available 



Benchmark results 



Timeline(s): August 2011 to May 2012 

Resources: Cscope Exemplar Lessons, Cscope 

manipulatives. WISD Curriculum Specialists 



Timeline(s): September 2011 to May 2012 

Resources: WISD Curriculum Specialists 




119

2010-2011 


Revised 9/23/2011 

Performance 


Responsible 

TAKS Instruction Ongoing Monitoring of Instruction 

by Administrators 

Administrators will receive training in conducting Power 

Walks in order to monitor the teacher implementation of 

the Fundamental Five components of effective 

instructional delivery. 

Training sign-in sheets 

Administrators will each have a scheduled two-hour block Administrator schedules 

of time each day during which they will conduct Power 

Walks and monitor the campus. This will ensure Power Walk data 

monitoring all day long. 

Common Assessment data 

Power Walk data will be compared to the results of threeweek 

assessments in order to check the alignment Common Assessment Analysis forms 

between curriculum, instruction, and assessment and 

make needed adjustments. The teachers under the PLC Agenda and minutes 

guidance of the administrators, the district curriculum 

specialists, and the Lead Your School mentors will Coaching logs 

conduct the analysis during PLCs and LYS meetings. 

Based on the findings, adjustment to instruction will be 

made, individual coaching will be conducted as needed, 

remediation will be done during after school tutorials and 

daily intervention. 

TAKS Instruction Resource Allocation District content specialists will be on the campus regularly 

to assist teachers with planning and instruction. 


Power Walk Cumulative reports 

Resources: Lead Your Schools mentors, WISD 

Curriculum Specialists 

Person(s) Responsible: Dr Patterson, Mrs. 

LeBlanc, Mrs. King , Mrs.Burgess, Mrs. 

Stimpson, Mrs. Oubre 


Power Walk Training -September 7, 2011 

Comparisons - each 3 weeks 

Log of specialist visits Cumulative Power Walk reports Resources: Time, Cscope, curriculum 

materials, STAAR resources 

Person(s) Responsible: Pennie Graeber 

(Reading Specialist), Melissa Sulak (Math 

Specialist), Sharron Orcutt (Science Specialist), 

Ms. LeBlanc 

TAKS Instruction Active Learning The campus will provide more lab instruction in science. 

Fifth grade classes will come twice a week. Third and 

fourth grade classes will come once a week. Kindergarten 

to 2nd grade classes will be provided materials and 

assistance for lab activities upon teacher request. 

An Instructional Specialist will oversee lab preparation 

and instruction in the lab and monitor Science instruction 

in the classroom. 

Lab schedule 

Observations , lesson plans 



Resources: Critical Teaching Concepts, Science 

lab and equipment, CScope, United Streaming, 

EduSmart 

Person(s) Responsible: Joyce Stimpson 

(Instructional Specialist), Sharron Orcutt 

(District curriculum specialist) 


TAKS Instruction Instructional Processes / 

Pedagogy 

Administrators will receive training in the Fundamental 

Five components of instructional delivery. 

Teacher will receive on-going training in the Fundamental 

Five with feedback and support. 

All teachers will be required to use centers for small 

group instruction in Reading. 

The district reading specialist will work with third-fifth 

grade teachers to ensure they are implementing Guided 

Reading. 

Training sign-in sheets 

Teacher training agendas 


Feedback from Reading Specialist 



Resources: Lead Your School training 

resources, Reading Specialist 

Person(s) Responsible: Sean Cain, LYS 

mentors, Mrs. LeBlanc, Mrs. Burgess, Mrs. 

King, ISS teachers 

Timeline(s): Admn. Training -Summer 2011 

Teacher Training: August 2011 to May 2012 

Reading Specialist with gr. 3-5 - Sept-Oct 2011 

ISS instruction - August 2011 - May 2012 

Students assigned to ISS will be supported by an 

instructional aide. In addition two certified teachers will 

provide instruction in reading and math for an hour a 

day. 

ISS logs of students receiving 

instruction 

120 

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2010-2011 


Revised 9/23/2011 

Performance 


Responsible 

TAKS Student_Support Effective Intervention Strategies *The staff will receive additional training in RtI to 

establish effective and appropriate interventions. 

*Continue to implement and monitor the SuccessMaker 

Survivor program for grades 3-5 and Waterford for K-3. 

*Continue to implement the Morning SuccessMaker 

Intervention program from 7:15 to 8:00 A.M. to students 

identified in the SLR (Student Level Review). 

*Implement the software intervention programs in 

reading and math for PK to 5th grade students. 

*Provide after school tutorials for 3rd to 5th grade 

students who are identified based on the SLR and 

curriculum based assessments and for 

Kindergarten to 2nd grade students who are identified as 

at-risk based on the TPRI (Texas Primary Reading 

Inventory) and TEMI (Texas Math Inventory) results. 

TAKS Student_Support Data Driven / Timely / Targeted 

Support 

*Utilize Campus Intervention Teacher (CIT) and 2 retired 

teachers for small group intervention during the school 

day on S.E.s missed on the three week assessments 

Teachers will disaggregate data in PLCs and Lead Your 

School meetings , and determine if reteaching is needed 

and/or group students for appropriate interventions. 

Teachers will analyze test results at the Student 

Expectation Level and work in vertical teams to analyze 

the S.Es that students are missing and ensure that 

instruction is at the correct level of rigor and complexity. 

Training agenda and sign-in sheets 

Tutoring and intervention roster/logs 

Tutoring calendar / schedule 

SuccessMaker reports 

Waterford reports 

Lexia reports 

PLC Agendas and minutes 

Common assessment analysis forms 

Results of SE analysis 


STAR Reading assessment results 

TPRI Results 

TEMI Results 

3-Week Assessment results 

Resources: Cscope, Title I funds for 

intervention teacher and retired teachers, 

intervention materials, SuccessMaker, 

Waterford, Lexia, EduSmart, United Streaming 

Person(s) Responsible: Mrs. LeBlanc, Mrs. 

King, Mrs.Burgess, Mrs. Stimpson, Mrs. Oubre, 

WISD Curriculum Specialists, Mr. Oubre 

(intervention teacher), retired teachers hired 

Timeline(s): RtI Training - October 2011 

*Lexia and SuccessMaker: August 2011 to 

May 2012 

*Waterford: October 2011 to May 2012 

*Campus intervention teacher: August 2011 

to *After May school 2012 tutoring: September 26, 2011 to 

May 2012 

*Retired teachers intervention: Oct. to April 

Resources: Benchmark data from Eduphoria 

Person(s) Responsible: Nina LeBlanc, Rosalin 

King, Donna Burgess, Joyce Stimpson, Lily 

Oubre 


TAKS Culture_Climate Professional Learning Community Each administrator will oversee the PLC meetings for their 

assigned grade levels. The principal will set the PLC 

agenda and review all minutes. 

TAKS Culture_Climate Safe and Orderly School with 

Effective Discipline Management 

The staff will be provided CHAMPS and PBIS training to reestablish 

teacher expectations for student behavior in the 

classrooms and in common areas. 

Two-way radios will be provided to the administrative 

team, office staff, custodial staff, nurse and School 

Community Coordinator to ensure rapid communication 

and response to emergencies. 

The campus will create and administer teacher surveys 

twice during the 2011-12 school year. 

PLC Agendas and minutes 

Training Agendas and sign-in sheets 

Radios in use 

Teacher surveys developed 

3-Week Assessments 

Benchmark Results 

6 weeks discipline reports 

Survey results 

Resources: PLC Agenda 


King, and Donna Burgess 


Resources: CHAMPS, radios, teacher surveys 


King, Donna Burgess, Angelica Serrano 

(purchase of radios), budget for purchase of 

the radios 

Timeline(s): Training -- August 2011 

Radios -- September 2011 

Surveys -- October 5, 2011 (Early Release 

Day); May 2012 

TAKS Culture_Climate High Expectations The principal will create a staff handbook for 

expectations and procedures. 

The dress code will be strictly enforced. 

The principal will talk to student groups about 

expectations for behavior at J. H. Hines. 

Staff Handbook in place 

District dress code policy 

Letters to parents 

6 weeks Discipline reports - Lower 

number of discipline referrals 

Resources: Headstart Liaison 


King, and Donna Burgess 

Timeline(s): Handbook -- August 2011 

Principal talks -- Week of Aug 22nd, 2011 

PreK and Kindergarten students will not be sent home for 

misconduct. 

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2010-2011 


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Performance 


Responsible 

TAKS Culture_Climate Positive Behavioral Support The campus will establish a Positive Behavior Intervention 

Classroom. This is a multi-age setting, staffed by a 

certified teacher, which provides both social and 

academic instruction and support for students with 

challenging behavior. 

A Positive Behavior Interventionist will work with 

disruptive students inside and outside classrooms to 

change inappropriate behaviors. 

TAKS Culture_Climate Student / Staff Attendance School Messenger (calling system) will be used to send 

wake-up calls to all students who were absent the 

previous day. 

The Parent Community Liaison will conduct a home visit 

after 2 absences and will file in court on parents for 

violation of compulsory attendance. The principal will 

appear in court as needed. 

Positive Behavior Intervention 

classroom 

PBIC Procedures 

Positive Behavior student rosters and 

portfolios 

PCL records 

Six Weeks Discipline reports 

Six weeks Attendance reports 

Six weeks Attendance reports 

Staff Attendance reports 

Resources: PBIS teacher and PB 

Interventionist salaries, PBIS curriculum and 

materials 

Person(s) Responsible: Ms. LeBlanc, Earl 

Walker (PBIS teacher), Joyce Stimpson 


Resources: School Messenger, Oddie McCoy 

(PCL), Bernice Stevenson (PEIMS Clerk) 

Person(s) Responsible: Oddie McCoy (PCL), 

Bernice Stevenson (PEIMS Clerk), Mrs. LeBlanc 

Timeline(s): Expectations - August 2011 

Other: August 2011 - May 2012 

The student attendance incentive program will be 

implemented consistently. 

Incentives in place 

The principal will clarify expectations for teacher 

absences. Staff members are to call the principal at home 

when they are going to be absent. Doctor's excuses must 

be given to the principal in person. Teachers must 

prepare classwork if they are to be absent. Teachers will 

be held accountable for student performance even if they 

are not at school on a regular basis. 

Staff Handbook 

TAKS Parents_Community Parent Involvement The staff will conduct home visits during August 

Professional Development days to establish relationships 

with parents and interact with their new students. 

Learning goals will be sent home each three weeks for 

parent awareness, support and help. 

The principal will hold a "Bear Facts" parent discussion 

group each month to gather input and hear concerns. 

A parent survey will be created and administered twice 

during the 2011-12 school year. 

Home visit calendar 

Take Home folders (Learning Goals) 

Bear Facts meeting minutes 

Parent sign-in sheets 

Surveys developed 

Teachers will conduct individual parent conferences 

during the school day. Substitutes will be provided during Parent conference calendar and 

the weeks that each grade level holds conferences. parent attendance logs 

More positive parent involvement 

evidenced by: 

*Parent attendance in P.T.A. 

meetings, parent conferences, and 

different school activities 

Parent Survey results 

Resources: Parent survey, Title I parent funds 

Person(s) Responsible: Ms. LeBlanc 

(principal), Mr. Walker Moore (Community 

Organizer) 

Timeline(s): Home Visits - August 2011 (inservice 

week) 

Learning goals - each three weeks 

Bear Facts mtgs. - 2nd Thursday of each 

month 

Parent Surveys -- August 2011 and April 2012 

CDMC - January 2012 

Establish an active CDMC which operates according to 

district policy and procedures 

CDMC composition, meeting dates, 

minutes 

122 

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2010-2011 


Revised 9/23/2011 

Performance 


Responsible 

TAKS Parents_Community Targeted Professional 


Teachers will receive training in how to establish positive 

relationships with parents and how to have an effective 

parent-teacher conference. 

Training notes, agenda, handout and 

sign in sheets 

Increase in positive parent 

involvement as evidenced by: 

*Parent attendance in P.T.A. 

meetings, parent conferences, and 

different school activities 

Parent Survey results 

Resources: Walker Moore, Community 

Organizer, professional development day 

Person(s) Responsible: Ms. LeBlanc 

Timeline: August 2011 (Professional 

Development week) 

TAKS Other Administrative Leadership The administration will identify struggling or resistant 

teachers by October 15th and will put them on a Growth 

Plan by November 14th. 

List of identified teachers 

Growth plans in place 

Retention of teachers or removal 

from the campus 

Resources: Dr. of Elementary Education, 

Human Resources Dept. 

The administration will review growth plans at least twice 

before the end of February and report progress to the 

Director of Elementary Education (Internal CIT) 

The principal and CIT will make final personnel 

recommendations regarding the teachers on growth 

plans. 

TAKS Curriculum_Assessment Assessment Development Adminstrators, Instructional Specialists, and teacher 

representatives will receive training in how to develop 

effective assessment items for the common three-week 

assessments. 

The campus will use common three-week assessments to 

measure student progress on the Critical Teaching 

Components. Instructional Specialists will participate in 

the districtwide collaborative planning/training for 

identifying Critical Teaching Concepts and developing 

common assessments. 

Cumulative district benchmarks will be given at the 

beginning and end of the year on the SEs. These will be 

developed by the district curriculum specialists. 

Report to Dr. of Elem. Ed. 

Final recommendation to the 

superintendent 

Training rosters 

Critical Teaching Concepts 

Instructional Specialists collaborative 

meeting calendar 

Assessment calendar 

Benchmarks developed 

Three Week Assessment results 

Benchmark Results 

Person(s) Responsible: Ms. LeBlanc, Dr. 

Patterson 

Timelines: Growth plans - Nov. 14, 2011 

Reports to Dr. of Elem Ed - Janauary 16 and 

February 24, 2012 

Recommendations: Resources: Cscope, Curriculum March 30, 2012 Departments, 

Lead Your School 

Person(s) Responsible: Curriculum 

department, Lily Oubre and Joyce Stimpson, 

Instructional Specialists 

Timelines: Training - August 2011 

Common assessments - each 3 weeks 

Benchmarks - each 9 weeks 

123 

5 of 5

90 DAY ACTION PLAN 

Actions to be Taken and Root Causes of Performance 

Challenges to be Addressed 

Top Priorities to Address during Next 90 Days 

SCHOOL 

PERFORMANCE 

CHALLENGE / 

TOP PRIORITY^ 

LONG-TERM 

PERFORMANCE 

GOAL 

ROOT CAUSES OF 

PERFORMANCE 

CHALLENGE 

ACTIONS TO ADDRESS ROOT 

CAUSE(S)# 

TIMELINE 

FOR 

ACTIONS 

RESPONSIBLE 

PARTIES 

EVIDENCE OF 

PROGRESS 

TOWARD LONG- 

TERM GOAL 

In each row, 

describe one 

performance 

challenge your 

school faces. (what 

problem are you 

trying to solve) 

For each 

performance 

challenge, describe 

the long-term goal 

for performance 

(what specifically is 

possible and 

measurable) 

For each performance 

challenge, list either 

your hypothesis of one 

or more specific root 

causes identified in 

your root cause analyses 

or list analysis that 

needs to be completed 

to determine root cause. 

(why does this challenge 

exist) 

List one or more specific actions you will take to 

address the root causes and pursue the goal 

(how) 

For each 

action, 

provide a 

timeline for 

completing 

the action. 

(when) 

For each action, 

list the person 

(preferable) or 

group 

responsible for 

ensuring the 

action is 

complete (who) 

Initially, define what 

evidence would indicate 

progress. Update midway 

through semester to 

indicate if action has 

been completed & 

provide measurable 

evidence that progress 

toward long-term 

performance goal has 

been made. (leading 

indicator) 

Failure to meet state 

standard for 

Science. Only 50% 

of Brazos MS 8 th 

grade students met 

passing standards. 

In 2013, 80% of 

Brazos MS 8 th grade 

students will meet 

passing standards 

for Science. 

-Students have limited 

exposure to real world 

experiences 


vocabulary 

-Students lack basic 

skills 

-Students are reading 

below grade level and 

unable to comprehend 

grade level content 

-Lack of structured 

interventions for 

students at risk of failure 

-Lack of teacher stability 

at grade level / content 

area for consecutive 

years 

-Provide professional development to teachers 

regarding student engagement strategies and 

rigorous instruction; Monitor implementation of 

instructional strategies. 

-Department Meetings to actively discuss and 

align C-Scope so teachers at all three grade levels 

teach within their curriculum lanes. 

- Monitor implementation of Lead Your School 

Fundamental Five 


regarding the impact of academic vocabulary on 

2011 – 2012 

School year 

2011 – 2012 

School year 

2011 – 2012 

School year 

2011 – 2012 

School year 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

- Science students at all 

grade levels will increase 

their Lead Your School 3 

week assessments by 2% 

each three week cycle 

-Walk-thru observations; 

data collected from 

walk-thru observations; 


Initiative 

-Data analysis forms in 

regards to Lead Your 

School 3 week 

checkpoints and District 

Based Assessments 

which are to be 

submitted to 

administrators by 

teachers. 

124

student success and use of word walls in the 

classroom 

-Monitor implementation of word walls in 

classroom 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

-Create a spreadsheet to monitor student success. 

Include previous TAKS scores, current grades, 

attendance, benchmark and 3 week assessment 

data. 

-Provide targeted interventions for identified 

students 

-Department Meetings to discuss how to spiral / 

bundle lowest objectives from Lead Your School 3 

week checkpoints; 

-Initiate data conversations with teachers 

regarding their students’ performance and plans 

for intervention 

- Monitor implementation of teachers individual 

data notebooks in regards to Lead Your Schools 3 

week assessments and District Based 

Assessments. 

Failure to meet state 

standard for Math. 

Only 71% of Brazos 

MS students (grades 

6-8) met passing 

standards. 

In 2013, 80% of 

Brazos MS students 

(grades 6-8) will 

meet passing 

standards for Math. 



experiences 


vocabulary 

-Students lack basic 

skills 

-Students are reading 




-Lack of structured 


students at risk of failure 

-Total years experience 

in Math Department for 

125 



rigorous instruction; Monitor implementation of 

instructional strategies. 

-Department Meetings to actively discuss and 

align C-Scope so teachers at all three grade levels 

teach within their curriculum lanes. 

- Monitor implementation of Lead Your School 

Fundamental Five 

2011 – 2012 

School year 

2011 – 2012 

School year 

2011 – 2012 

School year 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

- Math students at all 

grade levels will increase 

their Lead Your School 3 

week assessments by 2% 

each three week cycle 

-Walk-thru observations; 

data collected from 

walk-thru observations; 


Initiative 

-Data analysis forms in 

regards to Lead Your 

School 3 week 

checkpoints and District 

Based Assessments 

which are to be 

submitted to 

administrators by

the three teachers is 2 

years or less. 

chairs 

teachers. 




classroom 


classroom 

-Create a spreadsheet to monitor student success. 

Include previous TAKS scores, current grades, 

attendance, benchmark and 3 week assessment 

data. 


students 

-Department Meetings to discuss how to spiral / 

bundle lowest objectives from Lead Your School 3 

week checkpoints; 




- Monitor implementation of teachers individual 

data notebooks in regards to Lead Your Schools 3 

week assessments and District Based 

Assessments. 

2011 – 2012 

School year 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Campus Leadership 

capacity needs to be 

developed 

Assistant principals, 

Teacher Leaders, as 

well as, principal, 

will develop 

leadership skills in 

order to increase 

ability to lead school 

-Lack of mentoring 

program for assistant 

principals 

-Lack of professional 

development focused on 

developing leadership 

skills 

- Lack of opportunity for 

others to present and/or 

serve in leadership roles 

-Assistant principals are 

focused on discipline 

-Provide structured mentoring for assistant 

principals and teacher leaders 

-Initiate various book studies and blogs for 

selected campus participants 

-Provide opportunities for assistant principals 

and identified teacher leaders to participate in 

instructional activities 

-Assign identified group to be responsible for 

specific curriculum areas 

2011 – 2012 

School year 

2011 – 2012 

School year 

2011 – 2012 

School year 

Principal 

Principal 

Guidance 

Counselor 

Principal 

^UVA recommends 4-5 Priorities – with a few primary actions associated with each priority; however, please adjust as needed based on your context. 

#Initial actions / plan – to be adjusted throughout semester: implementing with deeper fidelity, halting unsuccessful tactics and introducing new actions as helpful. 

126 

-Assistant principals and 

teacher leaders will take 

a more active role in 

instructional 

responsibilities on the 

campus 

-Individuals will present 

at staff development 

meetings, faculty 

meetings 

-Participation in Districtwide 

leadership roles


The accountability for Cesar Chavez Middle School identified the following areas where state standards were not met: reading/ELA standard is 70% and 

60% and the African American students reached 38%. The standard in math is 65% and the African American students scored 61%, however the schoo 

LEA Name: Waco Independent School District 

Campus Name: 

CDN: 161914 

Campus Number: 

Date: 10/12/11 

Date SIP was Approved by Local Board: 


Section II: Process for Evaluating Progress Toward Meeting Performanc 

The following assessments will be utilized during the school year to evaluate the targeted students progress towards meeting performance standards: d 

assessments for reading/ELA, science and math. In addition, the CCMS instructional leadership team will monitor the reading/ELA, science and math P 

assessment reviews of student progress. The assessments will include the different classifications of the TEKS--the readiness, supporting, and proces 


Performance 

Area 

Targeted 

Major System 

Targeted 

Components 

Strategies, Initiatives, and Redesign 

127

TAKS Instruction Instructional Processes / 

Pedagogy 

A system for classroom observations will be 

developed to ensure that classroom visits and 

conferences with teachers are ongoing with specific 

attention to evidence for student learning and 

implementation of high yield strategies. All 

science, math and reading classes will be observed 

weekly and administrators will dialogue with 

teachers about their classroom practice and 

student learning. All campus leaders will be 

involved in improving their instructional leadership 

skills. 

TAKS 

Curriculum_Assessm 

ent 

Rigor 

An increased knowledge of STAAR standards will 

be provided to all staff during professional 

development throughout the school year. 

Professional development activities include: staff 

will attend updates on STAAR standards.Teachers 

will collaborate and share information regarding the 

STAAR standards once they have attended training 

sessions. 

TAKS Instruction Collaborative Planning Leadership team meetings, department (PLC) 

meetings, and entire faculty meetings will rely on 

data to inform decisions. 

128

TAKS Parents_Community Community Involvement / 

Partnerships 

TAKS Instruction Data Driven Instructional 

Decisions 

A plan to market the achievement and progress at 

the school will be developed. Plan includes: STAAR 

information nights at the beginning of each 

semester, regular online communications and links 

to online resources for parents and students to 

explore from home. 

Teachers will use Eduphoria to determine the 

TAKS objectives missed in last years test, 

particularly those that are at a higher level aligned 

with STARR. Math, science, and reading preassessments 

will be administered in class. 

TAKS 

Curriculum_Assessm 

ent 

Guaranteed Viable Curriculum Grade level and science, mathand langualge arts 

PLCs will meet weekly to: create lesson plans that 

are aligned to the STAAR standards, review the 

results of the short cycle common assessments, 

and design interventions for students during the 

reading, math and science class periods. In 

addition, the PD days for the school year will be 

structured to allow for teachers to plan effective 

lessons and analyze student data. 

TAKS Instruction Ongoing Monitoring of 

Instruction by Administrators 

Develop and implement a system for monitoring 

teacher performance relative to student outcomes 

and improving teacher quality. Provide support to 

teachers as necessary. 

129

TAKS Instruction Ongoing Monitoring of 

Instruction by Administrators 

The instruction during the science, math, and 

language arts classes will be closely monitored by 

the administrative team. 

TAKS Student_Support Extended Learning 

Opportunities 

TAKS Instruction Data Driven Instructional 

Decisions 

Tutoring will be targeted to the specific needs of 

the students. Tutoring within the school day will be 

specifically designed to meet the learning needs of 

the students. In addition, after school and Saturday 

school will be offered to students. The 21st century 

grant will provide tutoring and college (Baylor) 

students volunteer to support students in reading. 

Data will be transparent on campus and will guide 

all instruction. A data room will be created to 

display student progress and implementation of the 

SIP. 

130

TAKS Instruction Progress Monitoring The district will monitor the academic progress of 

the feeder schools. Student progress will be 

closely monitored along the elementary feeder 

system. The district will have a plan to address the 

learning needs of current 5th graders who do not 

meet standards. The plan should include extended 

learning opportunities. 

TAKS Student_Support Adult Advocate / Mentor / 

Advisor 

Each member of the administrative and counseling 

team will mentor a group of students from the SLR. 

They will conduct a "checking-in" talk with each 

student every 3 weeks throughout the school year. 

TAKS Culture_Climate Attendance Student attendance will be closely monitored 

through the SLR. Targeted students who are 

absent will be contacted by their teacher, mentor, 

parent leision and/or counselor. 

131

ement Plan (SIP) 

Cesar Chavez Middle School 

161914043 

Performance and Target Groups 

t met: reading/ELA standard is 70% and the African American reading/ELA score was 61%. The science standard is 

tudents scored 61%, however the school met the Required Improvement (RI). 

gress Toward Meeting Performance Standards 

ards meeting performance standards: district benchmarks and campus developed short cycle (each 3 weeks) 

tor the reading/ELA, science and math PLCs each week to ensure that lesson planning is informed by the short cycle 

--the readiness, supporting, and process standards. 

: SIP Development 

Evidence of Implementation 

Evidence of Impact 

Resources Required and Person(s) 

Responsible 

(LEAs identified under TEC §29.918 

must document the use of High 

School Allotment and Compensation 

Education funding) 

132

Completed log indicating date of 

conferencess with teachers In 

addition, documentation that 

demonstrates which observations 

were completed for the week- by 

whom and of whom will be 

available for review. Faculty and 

PLC meeting agendas will clearly 

identify and review 

implementation of "The 

Fundamental 5-high yield 

instructional strategies." 

The professional development 

will include a specific plan to 

ensure that all staff understand 

the criteria for classifying TEKS 

as readiness standards by 

describing the following: Content, 

Academic Vocabulary, Rigor, 

Difficulty, and Distraction Factor. 

Impact will be measured through 

the observation data noting 

specific improvement in the 

identified high yield teacher 

practices evident in the reading, 

math and science classroom. 

PLCs will use a planning guide 

to ensure the STAAR standards 

are addressed. Classroom 

observation data will note the 

teaching of the STAAR 

standards in science, math and 

reading. 

Resources: Observation forms Persons 

Responsible: B. Sanchez, D. Veloz, C. 

Cox and J. Lundquist 

Resource: STAAR Guide for Leaders or 

similar support for administrators. 

Persons Responsible: Beau Sanchez, 

Diego Veloz, Jennifer Lundquist, Craig 

Cox, and department chairs 

All meetings will be guided by an 

action-oriented agenda designed 

to hold each individual 

accountable for specific tasks. All 

meetings will be documented on 

a master calendar. 

A shift in pedagogy will be 

documented through classroom 

observation data, teacher 

discourse, and evidence of 

student success through grades, 

actvities that demonstrate 

learning of math, science and 

reading standards, student 

engagement, and attendance. 

Resources Needed: Eduphoria 

Person Responsible: Sanchez, Veloz, 

Cox, Lundquist and department chairs. 

133

Electronic and paper newsletters 

will be distributed to the school 

community. 

Data analyzed to determine 

greatest instructional needs. 

Teacher conversation and 

planning during the PLCs focus 

on the high need standards. 

Itineraries for the PD days will 

clarify the outcomes for the 

meeting time. Classroom and 

PLC meeting observations will 

demonstrate effective lessons 

aligned with the curriculum 

standards. Students will receive 

timely reteach opportunities. 

Increased parent/community 

participation and increased 

number of community/business 

partnerships. 

The diagnostic data informs the 

classroom instruction and/or 

individual student support. SLR 

will indicate student progress in 

grades and benchmarks 

Improved performance on short 

cycle assessments, district 

benchmarks, six-weeks exams, 

and STAAR 

Resources Needed: Funding to support 

newletter distribution, 

Responsible Persons: Sanchez, Cox, 

Lundquist, departement chairs and 

counselors 

Resources Needed: Eduphoria, 

CSCOPE. Responsible persons: Cox, 

Lundquist and department chairs 

Resources: Scheduled meeting times. 

Persons Responsible: Cox, Lundquist 

and department chairs 

Twice each month,the 

instructional admin team will 

meet to strengthen their skills, 

discuss classroom data, and 

develop strategies needed to 

increase the effectiveness of the 

instructional leaders. 

Increase in effective leadership 

as measured by increase in 

implementation of high yield 

classroom practices and 

effective instruction. 

Resources: Budget to purchase texts 

Skillfull Leader and possibly other 

instructional leadership books to 

enhance discussion. Persons 

Responsible: Beau Sanchez 

134

The administrators will observe 

the classes several times during 

the week. The administrative 

team will conduct post 

observation conferences with 

teachers to discuss student 

progress. Barriers to student 

progress will be identified and 

overcome. Additionally, data led 

discussions during the PLCs and 

conferences will focus on the 

effectiveness of the instructional 

practices. 

Schedule will reflect the tutoring 

times. Sign in sheets will be 

completed by the 21st century as 

well as students who Saturday 

school. 

Student and teacher efficacy will 

be noted in classroom 

observations. Behaviors that 

demonstrate a "no excuses" 

culture will be documented. 

Students will identify progress in 

their science, math and 

language arts ability through the 

individual student data folders. 

Science, math and language arts 

teachers will note student 

progress during the class and 

student grades and benchmarks 

will show imporvement. 

Targeted students progress will 

be monitiored in the SLR. 

Resouces: System for documenting 

classroom observations and 

conferences. Persons Responsible: Beau 

Sanchez 

Persons responsible: Cox, Lundquist, 

department chairs, and each science, 

math and language arts teacher 

Data room will display SIP noting 

implementation evidence, 

student data and teacher data 

will be displayed 

Data will be transparent for all 

staff to review. The school 

improvmenet plan will be 

implemented and teachers will 

be aware of the SIP. 

Resources: Data room with displays of 

SIP, student and teacher data. Persons 

responsible: Beau Sanchez 

135

The district will provide a plan 

based on the learning gaps that 

exist for the students. 

The learning gaps for entering 

6th graders will decline each 

school year. 

Resources Required: District support for 

feeder school plan and implementation. 

Persons responsible: Jennifer Womack 

A reflection log will be kept on 

the meetings with each student, 

documenting student concerns 

and successes. 

Documented intervention to be 

noted on the SLR 

Increase in student 

achievement, students will feel 

more confident in their abilities 

and will know that campus 

leaders care about their 

progress. 

Improved attendance resulting in 

improved grades. 

Current student data in Eduphoria, 

notebook for summary of student 

conferences. Person responsible: 

Sanchez, Volos, Cox, Lundquist, and 

counselors. 

Persons responsible: Sanchez, Volos, 

Cox, Lundquist, and counselors. 

136




Campus: Tennyson Middle School 

District: Waco 

Principal: Robin Wilson 



PERFORMANC 

E CHALLENGE 

/ TOP 

PRIORITY^ 

In each row, 

describe one 

performance 





57% of all TMS 

students met the 

60% state passing 

standard in 

science; 

43% of all TMS 

African American 



standard in 

science; and 55% of 

all TMS Econ. 

Disadvantaged 



standard in science 

In 2011 57% of all 

TMS students met 

the 65% state 

passing standard in 

mathematics. 

LONG-TERM 

PERFORMANC 

E GOAL 

For each 

performance 




(what specifically 

is possible and 

measurable) 

In 2012 80% of All 

student groups will 

meet state standard 

for 8 th grade 

Science 

In 2012 80% of All 

student groups 

and grade levels 

will meet state 

standard for Math 


PERFORMANCE 

CHALLENGE 






your root cause 

analyses or list analysis 

that needs to be 

completed to 

determine root cause. 

(why does this 

challenge exist) 

Students have limited 


Science and Math 

experiences 


Science vocabulary 

Students lack basic 

math skills 

Students are reading 




Lack of structured 


students at risk of 

failure 

137 


CAUSE(S)# 

List one or more specific actions you will take 

to address the root causes and pursue the goal 

(how) 



rigorous instruction. 

-Monitor implementation of instructional 

strategies. 



student success and use of word walls and 

interactive journals in the classroom 

-Monitor implementation of word walls and 

interactive journals in classroom 

-Create a spreadsheet to monitor student 

success. Include previous TAKS scores, current 

grades, attendance, benchmark and 3 week 

assessment data. 

-Teachers complete data analysis worksheets to 

determine strong and weak objective 

performance for all student groups every 3 

weeks 


students 

TIMELINE 

FOR 

ACTIONS 

For each 

action, 

provide a 

timeline for 

completing 

the action. 

(when) 

-Sept1, 2011 

-9/1/11- 

5/30/12 

-Sept. 1, 2011 

-9/1/11- 

5/30/12 

-October 1, 

2011 

-9/1/2011- 

5/30/2012 

RESPONSIBL 

E PARTIES 

For each 

action, list the 

person 


group 

responsible 

for ensuring 

the action is 

complete 

(who) 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

Principal, 

Assistant 

Principal, 

Instructional 

Specialists, 

Department 

chairs 

EVIDENCE OF 

PROGRESS 

TOWARD LONG- 

TERM GOAL 


evidence would 

indicate progress. 

Update mid-way 









indicator) 

-Walk-thru 

observations; data 

collected from walkthru 

observations; Lead 

Your School Initiative 

-Increase in 

interventions provided 

from last year 

-Data analysis forms 

submitted to

Lack of teacher 

accountability for 

student performance 



for intervention every 3 weeks 

-Students who have failed math TAKS the 

previous year will be in a math lab class 

10/15/2011; 

11/15/2011 

Principal, 

Assistant 

Principals 


teachers 

-Increase in benchmark 

scores by 3% each 3 

week cycle 

Campus 

Leadership 

capacity needs to 

be developed 

Assistant 

principals, Teacher 

Leaders, as well as, 

principal, will 

develop leadership 

skills in order to 

increase ability to 

lead school 

Teacher perception that 

students are to blame 

for deficiencies 



principals 


development focused 

on developing 

leadership skills 

-Assistant principals are 

focused on discipline 

and not involved in 

instructional decisions 



-Initiate “Transforming Classroom Practice” 

study for selected campus participants 






-Assistant principals will lead data analysis 

meetings every 3 weeks to evaluate student and 

teacher progress on benchmarks and check 

points 

Principal 10/1/2011- 

5/31/2012 

PSP 10/15/2011- 

5/31/2012 


5/31/2012 


5/31/2012 

-Assistant principals 

and teacher leaders will 

take a more active role 

in instructional 


campus 



138






PERFORMANCE 

CHALLENGE / 

TOP PRIORITY^ 

LONG-TERM 

PERFORMANCE 

GOAL 


PERFORMANCE 

CHALLENGE 


CAUSE(S)# 

TIMELINE 

FOR 

ACTIONS 

RESPONSIBLE 

PARTIES 

EVIDENCE OF 

PROGRESS 

TOWARD LONG- 

TERM GOAL 

In each row, 

describe one 

performance 





For each 

performance 





possible and 

measurable) 


challenge, list either your 

hypothesis of one or more 

specific root causes 

identified in your root 

cause analyses or list 

analysis that needs to be 

completed to determine 

root cause. (why does this 

challenge exist) 



(how) 

For each 

action, 

provide a 

timeline for 

completing 

the action. 

(when) 




group 


ensuring the 

action is 













indicator) 


Math 

In 2011, 62% of AA, 

grades 6 th -8 th , met the 

state required Math 

standard of 65%. 

 

 

53% of current 

8 th grade AA 


required state 

math standard of 

65%. 

61% of the 

current 7 th grade 

AA students met 

the required state 

math standard of 

65%. 

All Students Math - 

The AA students identified 

in AU had a history of 

math struggles. 

There was at least one first 

year math teacher. 

There was an intern that 

taught a majority of the 7 th 

grade regular math classes. 

There were several levels 

of comfort with the C- 

Scope curriculum and its 

use as it was in the 2 nd yr of 

implementation. 

Lack of connection with 

manipulatives and handson 

activities to the 

assessments. 

Assessment results did not 

seem to align with the state 

results. 

Leadership will make Math teaching assignment 

adjustment to best meet the needs of all students. 

Lead Your Schools will meet with all teachers twice 

monthly and train on Fundamental 5 modules. 

(Framing the lesson, Recognize/Reinforce, and Critical 

Writing- first 90 days). 

Instructional Specialist will meet with math 

department twice monthly to review assessment 

results, spiral reviews, item analysis, teacher 

performance, C-Scope curriculum clarification, and 

identification of the struggling students. 

August 2011 Hartley Students will improve 

performance on Lead 

2011-2012 

School year 

(bi-monthly) 

2011-2012 

School year 

(bi-monthly) 

Lead Your 

Schools 

Buck 

Your School math 

assessments by 3% each 

three week cycle 

139

Federal 

In 2011, 47% of all 

students met federal 

(AYP) math standard 

of 75%. 

All Students – 

ELA/Reading 

In 2011, 79% of all 

students met ELA 

state required 

standards of 80%. 

67% of all students are 

reading more than one year 

below grade level based on 

most recent STAR 

assessment 

Academic vocabulary 

impacting performance 

across the curriculum 

Literacy training with a focus on vocabulary strategies 

will take place bi-monthly during faculty meetings and 

during professional development Focus will be on 

word-walls, Frayer Model, 5-2-5 Reading Strategy, 

ABC Chart 

All current 8 th graders who did not pass reading will be 

identified and scheduled into an 8 th grade reading lab. 

Targeted instruction will be provided to all students. 

2011-2012 

School year 

(bi-monthly) 

2011-2012 

School year 

(bi-monthly) 

Buck / Nickell 

Gooding 

Students will increase 


Your School reading 


three week cycle 

.The 6 th grade reading teacher will utilize My Reading 

Coach a program which assesses individual student 

needs, provides instruction and tracks student progress. 

2011-2012 

School year 

(bi-monthly) 

Spencer 

African American - 

Science 

In 2011, 49% of AA 

met the state required 

Science standard of 

60%. 

Science standards changed 

for 2010-2011 

Possible disconnect 

between lab work and 

application to classroom 

work 

Differentiation of 

instruction to meet the 

needs of African American 

and struggling students 

2011 TAKS Science objectives will be reviewed to 

identify areas of need and intervention. 

Every 3 weeks the Critical Teaching Concepts ( 

CTC’s) in Science will be tested and performance data 

will be analyzed by sub groups and specifically by 

students on the SLR. 

Instructional Specialist will meet with science 

department twice monthly to review assessment 

results, spiral reviews, item analysis, teacher 

performance, C-Scope curriculum clarification , 

understanding new standards, and identification of the 

struggling students 

. 

Every three 

weeks 

through-out 

2011-2012 

school year 

2011-2012 

School year 

Johansen 

Johansen 

Students will improve 


Your Schools science 


three week cycle. 

Campus leadership team will begin participating in the 

transforming classroom practice project which will 

focus on using multiple data sources, collaboration, 

and reflective questions to coach teachers into creating 

effective classrooms. 

2010-2012 

School year 

Leadership 

team and PSP 

(DeLaPena 

The Orientation and 

Sessions 1-5 of 

Transforming Classroom 

Practice will be 

completed by January 

31, 2011 

1 

140



141






PERFORMANCE 

CHALLENGE / 

TOP PRIORITY^ 

LONG-TERM 

PERFORMANCE 

GOAL 


PERFORMANCE 

CHALLENGE 


CAUSE(S)# 

TIMELINE 

FOR 

ACTIONS 

RESPONSIBLE 

PARTIES 

EVIDENCE OF 

PROGRESS 

TOWARD LONG- 

TERM GOAL 

In each row, 

describe one 

performance 





For each 

performance 





possible and 

measurable) 






your root cause analyses 

or list analysis that 

needs to be completed 

to determine root cause. 

(why does this challenge 

exist) 



(how) 

For each 

action, 

provide a 

timeline for 

completing 

the action. 

(when) 




group 


ensuring the 

action is 













indicator) 

In 2011 43% of all 9 th 

grade students met 

the 65% state 


mathematics. 

45% of 9 th grade 

special education 

TAKS M students 

met the state 


mathematics. 

In 2012 80% of 9 th 

grade and 9 th grade 

special education 

TAKS M students 

will meet the state 

passing rate in 

Algebra 1 EOC. 

* Pacing of instructional 

curriculum. 

*Sped teacher not using 

current teaching 

strategies effectively. 

*Two new teachers in 

Algebra 1 classrooms. 

*Focus on basic algebra 

skills. 

*Classroom management 

issues with higher rate 

referrals from newer 

teachers. 

*Reading comprehension 

on grade level in all 

content areas 

*All students will be provided a binder with tab 

dividers and paper to be used in each core class 

for organization and implementation of writing 

strategies. 

*Ninth grade math teachers will meet 

collaboratively during common planning periods 

weekly to plan & identify targeted TEKS, review 

data from Critical Teaching Concepts (CTCs), 

review CSCOPE curriculum implementation, 

discuss effective teaching strategies, 

differentiation, essential questions, spiraling 

TEKS back into instruction, and sharing best 

practices (instructional and classroom 

management). 

*Develop a standing, collaborative agenda framed 

around curriculum, instruction and assessment. 

10-10-2011 Dee Dosher Students will improve 


Your School assessments 

by 3% each three week 

cycle. 

2011-2012 

school year 

Nolan Correa; 

Kim McKnight; 

Instructional 

Coach 

*Math teachers will administer 3-week common 

assessments over intended Algebra 1 EOC 

curriculum and disaggregate formative 

assessment data by subgroups, teacher, and test 

item to identify students for intervention, and 

determine test item distracters, i.e., vocabulary, 

reading comprehension, multi-step processes. 

2011-2012 

school year 

Nolan Correa 

Math 

Instructional 

Coach and 

Math Teachers 

142

Special Education probes will be reviewed: 

*Identify instructional factors for low TAKS M 

passing rates. 

*Analyze the program of instruction and 

remediation for students who did not perform 

well on TAKS M. 

*Administration reassigned teaching personnel to 

better serve and meet the needs of Special 

Education students (in August 2011). 

*Modifications and accommodations are being 

given to all general education teachers to ensure 

that appropriate instruction and support is given 

to Special Education students. 

2011-2012 

school year 

Nolan Correa 

Joseph 

Alexander; 

Tony Manning; 

Special 

Education 

Teachers 

Forty-eight of the 

2012 cohort 

students have not 

passed one or more 

Exit Level TAKS 

tests required for 

graduation. 

100% of 2012 cohort 

will pass Exit Level 

TAKS tests required 

for graduation. 

*High absenteeism 

*40 Math non-masters 

*35 Science non-masters 

*24 ELA non-masters 

*13 Social Studies nonmasters 

*Students placed in 

district alternative 

education programs did 

not receive rigorous 

instruction. 

*All 2012 cohort non-mastery students will be 

identified for progress monitoring and support. 

*All 2012 cohort non-mastery students will be 

provided extra science & math tutoring during 

elective classes by university students on a oneto-one 

basis 

*Non-mastery students will be provided targeted 

intervention prepared by instructional coaches. 

*The Parent Campus Liaisons will contact parents 

of Exit Level non-mastery students when they 

have accumulated 3 unexcused absences to 

discuss reasons for attendance issues, offer 

support, and to identify options. 

2011 – 2012 

School year 

2011 – 2012 

School year 

Nolan Correa; 

Dee Dosher; 

Counselors; 

Instructional 

Coaches 

PCLs 

Dee Dosher 

After each Exit Level 

retest administration in 

October, March, and 

April, the 2012 cohort 

non-masters will 

decrease by 40%,40% 

and 20% respectively. 

Those who do not 

master after each retest 

will continue to receive 

support and targeted 

interventions. 

*Every 3 weeks the campus leadership team will 

monitor the progress of the Exit Level nonmasters 

on attendance, discipline, and grades. 

*When disciplinary placement students return 

from DAEP, administration will discuss 

expectations for improved attendance, discipline, 

grades, behavior, and placement in The BRIDGE 

Academy. 

2011 – 2012 

School year 

Nolan Correa; 

BRIDGE 

Academy 

Instructors 

36% of all 10 th grade 




standard in science 

50% of all 10 th grade 

Hispanic students 

met the 60% state 


*Science academic 

vocabulary; reading in 

content area 

*10 th grade TAKS 

(biology) objectives not 

reviewed. 

* Disconnect with 

transfer of knowledge 

from the science 

*Current 10 th grade science students are being 

identified as being At Risk of not passing the 2012 

Science TAKS based on their 8 th grade Science 

TAKS scores. 

*2011 TAKS Science objectives will be reviewed to 

identify targeted areas of need and intervention. 

2011 - 2012 

school year 

2011 - 2012 

school year 

Nolan Correa; 

Dee Dosher; 

Instructional 

Coach 

Nolan Correa; 

Instructional 

Coach; Science 

Teachers 

Students will improve 


Your School assessments 

by 3% each three week 

cycle. 

143

science 

classroom to the science 

lab. 

*No formal and 

consistent monitoring 

process of the science 

collaborative meetings. 

*Every 3 weeks the targeted CTCs in science will 

be tested and performance data of subgroups will 

be analyzed to identify targeted areas of student 

need, items for review, and re-teach. 

*Tenth grade science teachers will meet 

collaboratively during common planning periods 

to plan and identify targeted TEKS, review data 

from CTCs, review CSCOPE curriculum 

implementation, discuss effective teaching 

strategies, differentiation, essential questions, 

spiraling TEKS back into instruction, and sharing 

best practices (instructional and classroom 

management). 

*Teachers will reinforce the application process 

through student reflection to ensure connection is 

made between classroom and lab. 

*Develop a standing, collaborative agenda framed 

around curriculum, instruction and assessment. 

Nolan Correa; 

CarolJo Mize; 

Instructional 

Coach; Science 

Teachers 

*Leadership Team will begin participating in the 

Transforming Class Project to enhance and 

develop their leadership skills around using 

multiple data sources, reflection, and 

collaboration when working with teachers to 

transform classroom practice. 

October 2011 

through May 

2012 

Professional 

Service 

Provider— 

Sylvia de la 

Pena; Nolan 

Correa 

Orientation and Sessions 

1 – 5 will be completed 

by January 31, 2012. 



144




Campus: Waco High School 

District: WISD 

Principal: Alfredo M. Loredo 



PERFORMANCE 

CHALLENGE / 

TOP PRIORITY^ 

In each row, describe 

one performance 

challenge your school 

faces. (what problem are 

you trying to solve) 

LONG-TERM 

PERFORMANCE 

GOAL 


challenge, describe the 

long-term goal for 

performance (what 

specifically is possible and 

measurable) 


PERFORMANCE 

CHALLENGE 


challenge, list either your 

hypothesis of one or more 

specific root causes 

identified in your root cause 

analyses or list analysis that 

needs to be completed to 

determine root cause. (why 

does this challenge exist) 

ACTIONS TO ADDRESS ROOT CAUSE(S)# 

List one or more specific actions you will take to address the 

root causes and pursue the goal (how) 

TIMELINE 

FOR 

ACTIONS 


provide a 

timeline for 

completing the 

action. (when) 

RESPONSIBLE 

PARTIES 

For each action, list 

the person 

(preferable) or group 


ensuring the action 

is complete (who) 

EVIDENCE OF 

PROGRESS 

TOWARD LONG- 

TERM GOAL 



progress. Update mid-way 


indicate if action has been 

completed & provide 

measurable evidence that 

progress toward long-term 

performance goal has been 

made. (leading indicator) 

In 2011, 39% of 10 th 

grade African- 

American students, 

54% of 10 th grade 

Hispanic students, 

& 47% of 10 th grade 

economically 

disadvantaged 



standard in science. 

In 2011, 41% of 


students, 55% of 


45% of 

economically 

disadvantaged 

students and 37% 

of special ed 

students in 9 th 

grade met the 65% 

state passing 

standard in math. 

In 2011, 56% of 


students, 62% of 


59% of 

All student groups 

will meet state 

standard for 9 th , 10 th , 

and 11 th grade 

Science in 2013 

All student groups 

and grade levels will 

meet state standard 

for Math in 2013 



Science and Math 

experiences 


Science vocabulary 

Students lack basic 

math skills 

Students are reading 




Lack of structured 


students at risk of 

failure 

Lack of teacher 

accountability for 

student performance 

Teacher perception 

that students are to 

blame for deficiencies 

145 



rigorous instruction. 

-Monitor implementation of instructional 

strategies. 




classroom 


classroom 

-Create a spreadsheet to monitor student 

success. Include previous TAKS scores, current 

grades, attendance, benchmark and 3 week 

assessment data. 


students 




-Sept1, 2011 

-9/1/11- 

5/30/12 

-Sept. 1, 2011 

-9/1/11- 

5/30/12 

-October 1, 

2011 

-9/1/2011- 

5/30/2011 

10/15/2011; 

11/15/2011 

Alfredo Loredo, 

Krystal Wilson, 

Lisa Saxenian, 

Armard 

Anderson, 

Phillip Perry, 

Instructional 

Specialists, 

Department 

heads 


Denise Bell, 

Department 

chairs 



Armard 

Anderson, 

Kedra Priest 


Krystal Wilson, 


Armard 

Anderson, 

Phillip Perry 

-Walk-thru 

observations; data 

collected from walkthru 

observations; 


Initiative 

-Increase in 

interventions 

provided from last 

year 

-Data analysis forms 

submitted to 


teachers 

-Increase in 

benchmark scores

economically 

disadvantaged 

students and 48% 

of special ed 

students in 10 th 

grade met the 65% 

state passing 

standard in math. 

Campus 

Leadership capacity 

needs to be 

developed 

In 2011, 71% of all 

students, 66.8% of 


students, and 73.3% 

of Hispanic 

students from the 

class of 2010, met 

the 75% state 

passing standard 

for completion rate. 

Assistant principals, 

Teacher Leaders, as 

well as, principal, 

will develop 

leadership skills in 

order to increase 

ability to lead school 

Campus will meet 

Graduation Rate 

(AYP-2012) and 

Completion Rate 

(AEIS-2013) 



principals 


development focused 

on developing 

leadership skills 


are focused on 

discipline 

-Lack of monitoring of 

credits for graduation 

-Lack of system for 

monitoring students 

in danger of failing 

classes 

-Lack of 

encouragement to 

students to stay in 

school and graduate 

-Lack of accountability 

for students/teachers 

in the Credit Recovery 

Class 



-Initiate “Transforming Classroom Practice” 

study for selected campus participants 






-Develop a system for monitoring credits for 

graduation. 

-Include monthly reporting of student failures 

and credit recovery 

-Create a vision for Graduation and share with 

students and staff. 

-Target At-Risk students and provide mentoring 

and academic support 

-Redesign the Credit Recovery Lab 

-Create smaller classes so that teachers can focus 

on needs of students 

-Assign case managers to all students attending 

Credit Recovery Lab 

-Include monthly reporting and meetings to 

discuss the success rate of the students 

10/1/2011- 

5/31/2011 

10/15/2011- 

5/31/2011 

10/1/2011- 

5/31/2011 

10/15/2011- 

5/31/2011 

10/15/2011- 

5/31/2011 

10/15/2011- 

5/31/2011 

Alfredo Loredo 

Jeanne Walker, 

PSP 



-Jeanita Beck, 

Denise Clifton, 

Martha Johnson, 

Kristen Look 

-Alfredo Loredo 




Kristen Look - 

Teachers 

-Alfredo Loredo 




Kristen Look - 

TOP Lab 

Teachers 




and teacher leaders 

will take a more 

active role in 

instructional 


campus 

-Campus will exit 

AYP 

-Campus will meet 

State Standard 

146



Date: _October 27, 2011_ 

Contact Person: _Dr. Bonny Cain__ 

RE: X-B Approve Board Operating Procedures 

=================================================================== 


Attached is a copy of the revised and updated Board Operating Procedures. The 

yellow sections (pages12 and13) indicate suggestions added since the draft 

presentation in September. 

147


Board Operating Procedures 

October 2011 

148


Board Operating Procedures 

September 2011 

Table of Contents 

1. Waco ISD Board of Trustees Code of Ethics…………………………………………….. 3 

2. Basic Agenda………………………………………………………………............................ 4 

3. Developing the Meeting Agenda……………………………………………………………. 4 

4. Opening Statement……………………………………………………………………………... 5 

5. Board Member Conduct During Board Meetings…………….…………………..…. 6 

6. Voting Procedures………………………………………………………………………………..... 8 

7. Individual Board Member Communication with Staff.……………………………… 9 

8. Board Member Visits to Campuses…………………………………………………….……. 9 

9. Communications………………………………………………………………………………….….. 10 

10. Complaints………………………………………………………………………………………………. 10 

11. Board Reorganization: Board Officer Elections………………….…….……………… 10 

12. Role and Authority of Board members and/or Board Officers…………………. 11 

13. Superintendent’s Evaluation……………………………………………………………..……. 11 

14. Reviewing Board Operating Procedures…………………………………………….……. 12 

15. Campaigning for Re-election………………………………………………………………...... 12 

16. Purchasing Tickets…………………………………………………………………………………… 12 

17. Board Member Correspondence…………………………………………………………….. 13 

Note: This document is intended to assist board members and administrators in carrying out their duties. 

It is not enforceable by third-parties. In the event of an apparent conflict between this document and 

Board policy, Board policy prevails. 

149 

2


161914 

BOARD 

MEMBERS 

ETHICS 

EQUITY IN 

ATTITUDE 

TRUSTWORTHINESS 

IN STEWARDSHIP 

HONOR IN 

CONDUCT 

INTEGRITY OF 

CHARACTER 

COMMITMENT 

TO SERVICE 

STUDENT-CENTERED 

FOCUS 

BBF 

(LOCAL) 

As a member of the Board, I shall promote the best interests of the 

District as a whole and, to that end, shall adhere to the following 

ethical standards: 

• I will be fair, just, and impartial in all my decisions and 

actions. 

• I will accord others the respect I wish for myself. 

• I will encourage expressions of different opinions and listen 

with an open mind to others’ ideas. 

• I will be accountable to the public by representing District 

policies, programs, priorities, and progress accurately. 

• I will be responsive to the community by seeking its 

involvement in District affairs and by communicating its priorities 

and concerns. 

• I will work to ensure prudent and accountable use of District 

resources. 

• I will make no personal promise or take private action that 

may compromise my performance or my responsibilities. 

• I will tell the truth. 

• I will share my views while working for consensus. 

• I will respect the majority decision as the decision of the 

Board. 

• I will base my decisions on fact rather than supposition, 

opinion, or public favor. 

• I will refuse to surrender judgment to any individual or 

group at the expense of the District as a whole. 

• I will consistently uphold all applicable laws, rules, policies, 

and governance procedures. 

• I will not disclose information that is confidential by law or 

that will needlessly harm the District if disclosed. 

• I will focus my attention on fulfilling the Board’s 

responsibilities of goal setting, policymaking, and evaluation. 

• I will diligently prepare for and attend Board meetings. 

• I will avoid personal involvement in activities the Board has 

delegated to the Superintendent. 

• I will seek continuing education that will enhance my ability 

to fulfill my duties effectively. 

• I will be continuously guided by what is best for all students 

of the District. 

DATE ISSUED: 6/22/2000 ADOPTED: 1 of 1 UPDATE 63 BBF (LOCAL)-A 

3 

150

Basic Agenda 

The basic meeting agenda is the list of business items to be discussed and/or voted 

on by the Board at a legally called meeting. 

Developing the Board Meeting Agenda 

1. Agendas are created by the Superintendent in consultation with the Board 

President to ensure the agenda and topics are appropriate. (BE Local) 

2. The President shall ensure that any topics the Board or individual Trustees 

have requested to be addressed are on the agenda within 30 days of the 

written request. The Board President shall not have authority to remove 

from the agenda a subject requested by a Trustee without that Trustee's 

specific authorization. (BE Local) 

3. The deadline for submitting items for inclusion on the agenda is noon of the 

seventh day before the scheduled meetings and noon of the third day before 

special meetings. (BE Local) 

4. Agenda requests shall be in writing/email to the superintendent within the 

timelines set in policy and shall be copied to the President. 

Board Meeting Notification 

1. Members of the Board shall be given notice of regular and special meetings 

at least 72 hours prior to the scheduled time of the meeting and at least two 

hours prior to the time of an emergency meeting. (BE Local) 

2. Any items added to the agenda after the original posting shall be done in 

accordance with state laws. 

Board Meeting Structure 

The purpose of the third Thursday workshop is for Board members to have the 

opportunity to review, discuss, question, consider and ask clarifying questions on 

agenda items. No action will be placed on the workshop agenda. 

The purpose of the regular meeting on the fourth Thursday is to approve in an 

efficient manner those items presented on the third Thursday. At the regular 

meeting the board will recognize students, staff and community members. 

151 

4

Opening Statement 

The Board President will open each monthly business meeting (fourth Thursday) at 

the conclusion of the executive session with a statement that outlines the purpose 

and decorum of the meeting. This statement shall be reviewed and revised as 

necessary as a part of the yearly Board reorganization and review of the Board 

Operating Procedures. 

Opening Statement: 

This regular business meeting of the Waco Independent School Board is 

hereby called to order. All items discussed or voted upon this evening have 

been posted as required by state law. We have been in executive session 

under Texas Code Section ________. No action was taken. 

I extend a warm welcome to those present and to our television viewers. 

The Board’s purpose is to set goals, listen to reports of the superintendent, 

approve budgets, contracts, and personnel appointments, and make policy 

for the district. We are not here to make management decisions or solve 

problems of individuals. Management is the responsibility of the 

superintendent and her staff. 

I ask that you turn your cell phones to silent alert if you have not already 

done so. 

We appreciate the time you have taken to join us and for your interest in the 

Waco Independent School District. 

Moment of Silence: And now may we pause for prayer, contemplation, 

reflection or meditation. 

Executive Session 

1. The Board may not conduct an executive session (closed meeting) unless a 

quorum of the Board first meets in an open meeting for which proper notice 

has been given, and during which the presiding officer announces that a 

closed meeting will be held and announces the section(s) of the Open 

Meetings Act under which the closed meeting will be held. 

2. During the closed meeting, the Board may only discuss or deliberate on 

matters which are included on the agenda and are authorized by the Open 

Meetings Act to be discussed or deliberated in a closed meeting. 

3. A final action, decision or vote on a matter deliberated in a closed meeting 

may only be made or taken during open meeting. 

4. The Board must keep either a certified agenda or taped recording of each 

closed meeting, including the date and time. The certified agenda or taped 

recording may be made available to the public only under a court order. 

5. Matters discussed in closed session should be kept confidential. 

152 

5

6. Subjects held for Executive Session: 

a. All personnel issues must be conducted in an executive session unless 

specifically required by the Texas Open Meetings Law, Government Code 

Sections 551.074 and 551.082. 

b. Anything that violates right to privacy, i.e., Texas Open Meetings Act, 

Texas Public Information Act, cannot be placed on the open agenda. 

Government Code 551.082 and 551.0821 and Board Policy FL (LEGAL). 

c. Anything falling under the Texas Government Code Section 551.072 which 

is discussing purchase, exchange, lease or value of real property and Section 

551.071 which is private consultation with the Board’s attorney. 

d. Anything falling under Texas Government Code Sections 551.0785 

(Medical records or psychiatric records), 551.076 (Security), 418.175- 

418.182 (Emergency Management), and 551.087 (Economic Development 

Negotiations). 

Consent Agenda 

1. The consent agenda is included as part of the regular agenda but contains 

items of a routine and/or recurring nature that can be voted on all at once 

unless a Board member or administrator requests that an item be pulled out 

and considered individually. 

2. Items usually contained in the consent agenda include, but are not limited to: 

a. Routine and/or recurring items 

b. Annuals renewals of Regional ESC and TEA items 

c. Budget amendments 

d. Tax refunds for more than $500 

e. Financial information 

f. Minutes of regular and special board meetings, including joint 

meetings with City of Waco 

g. Routine personnel items 

h. Routine bid recommendations 

Board Member Conduct During Board Meetings 

1. A board meeting occurs anytime four (4) or more Board members are 

gathered to discuss school district business. 

2. Failure to post such a meeting is considered a violation of the Texas Open 

Meetings Act. 

3. The Board shall observe the parliamentary procedures in Robert’s Rules of 

Order, except as otherwise provided in board procedural rules or by law. 

4. Board members are expected to attend and participate in duly called 

meetings. Board members shall inform the Superintendent if he/she will not 

153 

6

e able to attend the meeting or will be late within 72 hours of the meeting 

or as soon as possible. 

5. Board members should come to the board meetings prepared to discuss and 

take action on all items on the agenda. At a minimum, each Board member 

is expected to have done the following prior to arrival at every Board 

meeting: 

a. Studied the material in the Board packet sent to them prior to the 

meeting. 

b. When possible, resolve questions about an agenda item beforehand by 

contacting the Superintendent/Assistant Superintendent or via 

discussion at the Board workshop. 

Audience for Guests 

1. Any person may address the Board only at the fourth Thursday regular 

monthly Board meeting at a time identified on the agenda regarding school 

business not on the agenda during the item styled “Audience for Guests.” 

2. Any person wishing to address the Board must sign up to speak at least five 

(5) minutes before the meeting is scheduled to begin. 

3. Each speaker is limited to three (3) minutes to address the board with no 

more than three speakers addressing a single issue. The total time for all 

speakers to speak is not to exceed 30 minutes. A majority of the Board may 

modify these times. 

4. In accordance with the Texas Open Meetings Act, Board members may hear 

comments from speakers, but may not engage in discussion on any topic that 

is not on the legally posted agenda, except as authorized by law. Specific 

factual information or recitation of existing policy may be furnished in 

response to inquiries, but the Board shall not deliberate or decide regarding 

any subject that is not included on the agenda posted with notice of the 

meeting. Policy BD (Local) 

5. Speaker comments shall not include complaints/comments about individual 

employees of the district or individual students within the district. 

6. Prior to the time the item is presented for discussion, members of the public 

requesting to address an agenda item must make their request in writing. 

Policy BD (Local) 

7. Public comments on a posted agenda item during the fourth Thursday 

regular meeting will be during “Audience for Guests”. 

8. Public comments will be allowed on any agenda item posted at a special 

called meeting, subject to the same restrictions of “Audience for Guests”. 

Board Member Response to Public Comments 

154 

7

1. Board members will listen attentively to comments. 

2. Any Board member may ask the Superintendent to clarify an item or may 

ask clarifying questions of the speaker. 

3. Board members will not respond or enter into discussion with the audience. 

4. The Board shall not tolerate disruption of the meeting by members of the 

audience. If, after at least one warning from the presiding officer, any person 

continues to disrupt the meeting by his or her words or actions, the presiding 

officer may request assistance from law enforcement officials to have the 

person removed from the meeting. Policy BD (Local) 

Hearings 

1. A hearing usually occurs during a Level 3 grievance to the Board. 

2. Hearings may be held in open or closed session, depending on the situation, 

but are usually held in closed session. 

3. During the hearings, the Board is assembled to gather input only. 

4. The Board generally will not answer questions or enter into dialogue except 

with their attorney in the case of an employee hearing. Board members may 

ask clarifying questions. 

5. Rules for the hearing will be strictly adhered to: 

a. Response will be limited to 10 minutes (or as assigned/modified by 

the Board President) 

b. The Board will accept written and/or oral testimony. 

c. The Board will avoid duplicate testimony. 

d. The Board will avoid any derogatory comments. 

e. The Board may adopt additional rules as it deems appropriate. 

6. At the conclusion of the hearing or at a subsequent meeting, the Board will 

determine the results of the hearing. 

Voting Procedures 

1. The Board President shall halt discussion that does not apply to the business 

before the Board. The Board President shall also halt discussion if the 

Board has agreed to a time limitation for discussion of an item, and that time 

limit has expired. Aside from these limitations, the President shall not 

interfere with debate as long as members wish to address themselves to an 

item under consideration. (Policy BE Local) 

2. The Board President may make motions, second motions, enter into debate 

or discussion and vote on all matters coming before the Board. 

3. No member shall vote on a motion in which he or she has a direct financial 

interest not common to other members of the board. 

155 

8

4. Except in a conflict of interest as defined by law, Board members shall cast a 

vote. 

5. All votes, including dissenting and abstaining votes, shall be recorded in the 

minutes of the Board meeting. 

6. Voting shall be by voice vote or a show of hands, as directed by the 

President. Upon request of any Board member, voting shall be by roll call 

vote. (BE Local) 

7. Each Board decision, even when there are dissenting votes, shall be an 

action by the whole Board and binding upon each member. Individual 

members are encouraged to express their opinions during the discussion of 

motions, but following the vote, members are encouraged to accept the 

decision of the whole Board. 

Individual Board Members Communications with Staff 

1. Board members are entitled to the information they require to make 

informed decisions on the matters before them. If a member requests 

information that requires an excessive amount of staff time to compile, the 

Superintendent and Board President shall consult with the member to find a 

reasonable solution. 

2. Board members may e-mail or call the Superintendent or Assistant 

Superintendents with information requests. The Superintendent may, if 

appropriate, forward the request to other staff members. 

3. Information requested by a Board member in almost all cases will be 

provided to all Trustees. 

4. Board members will not attempt to influence or exert influence the staff in 

order to coerce them into making particular recommendations or decisions. 

Board Members Visits to Campuses 

1. Board members are encouraged to visit campuses but should make a 

reasonable attempt to contact the building principal before the visit if the 

visit is not for a scheduled campus activity. 

2. Board members are not to go into teachers’ classrooms or on campuses for 

the purpose of investigation or personnel evaluation. 

3. Trustees should wear some form of identification (name badge or district ID) 

when visiting campuses in an official capacity. 

Communications 

156 

9

1. The Board is committed to, and encourages, community input through the 

use of surveys, public forums, the district web site, district publications and 

on-going communications forums. 

2. The Superintendent may meet with the Board President on a routine basis to 

discuss issues of the district. No decisions shall be made that would 

otherwise require board approval. The Superintendent and the Board 

President will communicate information in a timely manner to all board 

members. 

3. Unless otherwise approved or authorized by the Board, individual members 

cannot speak in an official capacity or otherwise represent the views of the 

Board. 

4. Board members are encouraged to notify the Public Information Officer of 

contacts they have had with the media. 

5. Any Board member may respond to general, factual inquiries. If the Board 

member is unsure of the correct facts, they should direct the inquiry to the 

Superintendent or Public Information Officer. 

Complaints 

1. Board members should limit discussion regarding complaints and should 

consider directing the person making the complaint to the appropriate chain 

of command within the district. 

2. Board members should inform the citizen of his/her due process and remind 

them that the Board member needs to remain impartial in case the situation 

comes before the Board at a later date. 

3. Board members shall inform the Superintendent of complaints brought to 

them if they feel it is appropriate or necessary. 

Board Reorganization: Board Officer Elections 

1. Prior to reorganization, the board will meet in open meeting to determine 

officer selection criteria. Attention will be given and not limited to: 

a. Related board policies 

b. Key job responsibilities for officer positions 

c. Leadership skills and experience necessary to address current district 

and board critical issues. 

2. Election of officers shall be held at the first board meeting following 

elections. Policy BDAA (Local) 

3. The Board will elect a president and secretary in accordance with Policy 

BDAA (Legal) and other Board officer positions as specified in Policy 

BDAA (Local). 

157 

10

4. The Board may reorganize and elect officers at other times of the year by 

placing “reorganization of the board” or other appropriate notice on the 

agenda. Policy BE (Legal) 

5. No member may hold office until he or she has at least one year experience 

on the board. 

6. Process: 

a. Any Board member may make nominations 

b. Nominations will not be closed until all who wish to make a 

nomination have done so. 

c. More than one person may be nominated for a given office. 

7. The Board may choose to go into a closed meeting to discuss the 

qualifications of the nominee(s) after nominations have closed and before 

taking a vote unless all nominees state their preferences for discussion in 

open meeting in accordance with Policy BEC (Legal). 

8. The vote for Board officers must occur in open meeting. No vote will be 

taken by secret ballot per Policy BE (Legal). 

9. Responsibilities of the Board President: 

a. Shall preside at all board meetings. 

b. Shall appoint, with input from board members, members to ad hoc 

task forces and committees created by the Board. 

c. Shall call special meetings. 

d. Shall sign all legal documents required by law. 

e. Shall fulfill all duties and obligations as required by Board Policy and 

state and federal statutes, regulations and rules. 

10. Responsibilities of the Vice-President: 

a. Shall act in capacity of President in the absence of the President. 

b. Shall fulfill all duties and obligations as required by Board policy and 

state and federal statutes, regulations and rules. 

11. Responsibilities of the Secretary: 

a. Shall insure that accurate records are kept. 

b. Shall act as President in the absence of the President and Vice- 

President. 

Superintendent’s Evaluation 

1. The Superintendent is evaluated annually in June. 

2. The evaluation of the Superintendent shall be conducted in accordance with 

district policy. The evaluation instrument shall have been developed 

collaboratively between the Superintendent and the Board, adopted in 

advance, and shall be based upon observable, job-related behavior. 

3. The Board will develop and review outcome-based evaluation instruments 

annually for the Superintendent. 

158 

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4. The Superintendent’s evaluation is confidential by law. 

Reviewing Board Operating Procedures 

1. Board members shall review the Board Operating Procedures after the 

reorganization of the Board in May /June. 

2. A work session may be called to review and/or update them if necessary. 

Campaigning for Re-Election 

1. During work hours school district employees will not be solicited for 

endorsement by any Board member campaigning for re-election. Use of 

district materials and systems (including district e-mail communications) 

will not be used by any employee to discuss or solicit support of any 

candidate running for election or re-election as per the Texas Education 

Code Section 11.168, as amended by the 79 th Legislature, 2005. 

2. The Board, as a whole, will not endorse any candidate running for public 

office. 

3. Board members, as private citizens, may endorse any candidate of their 

choice and may put endorsement signs in their private yards. 

Purchasing Tickets 

District funds will not be used to purchase tickets for nonschool events. Board 

members interested in attending specific local events may purchase tickets on their 

own. School event tickets will be complimentary to all board members. 

159 

12

Board Member Correspondence 

Board Business transmitted on personal accounts is subject to the Public 

Information Act (PIA). 

As a public officials or “employees” of a government entity, Board members 

are charged with the responsibility of maintaining any such correspondence 

personally whether the correspondence be through U.S. mail, e-mail, 

Facebook messaging or other social networking. 

The following table identifies the type of correspondence a Board member 

may receive in his or her personal accounts that require retention: 

Complaints 

Correspondence- 

Administrative 

Correspondence-General 

Correspondence received 

relating to Board or District 

policy 

Anything related to the 

“formulation, planning, 

implementation, modification, 

or redefinition of the programs 

services, or projects of the 

District and the administrative 

policies and procedures that 

govern them.” 

Anything pertaining to the 

“regular and routine operation” 

of Board policy and District 

programs, services or projects. 

2 years from the date of 

resolution 

3 years 

1 year 

District E-Mail: 

The District maintains all e-mail correspondence indefinitely. If you believe 

you have correspondence that falls into one of the above categories requiring 

a longer retention period, please forward it to the Superintendent for 

safekeeping. 

160 

13




Contact Person: Amber George 

RE: XI-A Gifts to Waco ISD 

================================================================ 


Lake Waco Montessori recently participated in an online contest and is now the 

proud recipient of a $5,000 designated gift for field trips from Kleenex. Kleenex 

donated $5,000 to the top 100 schools receiving the most online votes. 

Sanderson Farms provided a gift of $2,500 to J.H. Hines Elementary for Adopt- 

A-School partnership field trips. 

The Grammy Foundation awarded a check, in the amount of $2,000, to the 

University High School Band to support the school’s music program. 

Rosa’s Café provided 5,000 kid’s meal certificates for all 19 elementary 

campuses. In total the generous donation from Rosa’s Café is estimated to be 

worth $20,000. 

Applebee’s restaurant provided WISD 1,200 ($4/each) kid’s meal vouchers for 

elementary students making the A Honor Roll. Applebee’s then donated 500 

($5/each) appetizer coupons for all of Waco ISD’s secondary campus students 

making the A Honor Roll. In total the vouchers were valued at $2,500. 

Peter Piper Pizza provided A Honor Roll, A/B Honor Roll, Perfect Attendance, 

Most Improved Student, Outstanding Student, Good Student Award, Token 

Certificates, Outstanding Teacher Award, Educators Discount Cards for 

elementary and secondary campuses in Waco ISD. In total their gift to the 

district is valued at $43,338. 

Sonic Drive-In provided 7900 free vanilla cone coupons, 9000 perfect 

attendance free medium slush certificates, 9000 honor roll free wacky pack 

kid’s meal certificates for district-wide incentives. The gift from Sonic is valued 

at $57,400. 


None 

161


The administration recommends acceptance of these gifts to Waco ISD. 

Report of Gifts to Waco ISD: 

The quarterly report of the development office for the third quarter months of 

July, August and September is enclosed. The total amount in gifts (cash, 

items, service) in the District for this quarter is $225,467.40. 

Respectfully submitted by, 

Amber George 

Waco ISD, Development & Community Partnerships 

162

Development Community Partnerships 

Quarterly Gifts Report 

3rd Qtr 2011 

Date Name Cash Item Service Total Amount GiftNotes Campus Designation 

07/05/2011 Mr. Todd Moore $1,000.00 $1,000.00 Football Activity (Lions Waco High 

Club) 

07/05/2011 Mr. David Lacy $472.24 $472.24 For Student Council to do Waco High 

a project in Tresman’s 

memory 

(former student who died 

of cancer before he 

graduated in 2010) 

07/05/2011 Mr. Benjy Bauer $500.00 $500.00 Football Activity Program Waco High 

(Lion’s Club) 

07/12/2011 Cedar Ridge PTA $3,703.51 $3,703.51 Paying for playground Cedar Ridge 

equipment for the school 

07/19/2011 David Dial $500.00 $500.00 Waco High Football Waco High 

07/19/2011 Mrs. Camille Johnson $500.00 $500.00 Waco High Football Waco High 

07/19/2011 Southwest Sports Medicine & Orthopedics $500.00 $500.00 Waco High Football Waco High School 

07/25/2011 Sam Wyly $161.70 $161.70 6 books at 26.95 each Stars 

08/10/2011 Bosque Chicken $250.00 $250.00 Donation for Waco High Waco High 

Football 

08/11/2011 Waco Coca- Cola $195.00 $195.00 Water for freshman Waco High 

academy 

08/11/2011 McLennan Community College $1,000.00 $1,000.00 Freshman Academy foodsupplies 

Waco High 

08/15/2011 Columbus Avenue Baptist Church $732.18 $732.18 paint & paint supplies Brook Avenue 

08/18/2011 Feed the Children $73,631.80 $73,631.80 1920 Backpacks of food district-wide 

and school supplies - 

backpacks to be 

distributed to those in need 

and shared with other 

districts 

08/18/2011 Bryan Jenkins $200.00 $200.00 Gift cards for faculty Waco High 

08/18/2011 Anonymous Donor $5,000.00 $5,000.00 Nike Athletic Equipment WSD Athletic Dept. 

08/29/2011 Mrs. Martha Williams $500.00 $500.00 for Faculty Waco High 

08/31/2011 Mr. David Lacy $200.00 $200.00 25 tickets for faculty Waco High 

football tickets 

09/01/2011 Mr. Mike Meadows $250.00 for football Waco High 

09/07/2011 Community Bank & Trust $210.00 $210.00 faculty football tickets Waco High 

163



3rd Qtr 2011 

09/13/2011 Texas Life Insurance $950.00 $950.00 8 Large boxes of school Sul Ross Elementary 

supplies and 1 box of 

school uniforms 

09/13/2011 Target $530.80 $530.80 for student activities Waco High 

09/19/2011 Target $177.08 $177.08 Credit Card Rewards Dean-Highland 

09/19/2011 Target $78.20 $78.20 Credit Card Rewards Crestview Elementary 

09/19/2011 Cargill Value Added Meats 

50 DVDS science screen district-wide 

unreported report for kids 

09/21/2011 Sanderson Farms $2,500.00 $2,500.00 Adopt a School Field Trips J.H. Hines 

09/21/2011 Community Bank & Trust $210.00 $210.00 WHS football tickets for Waco High 

staff 

09/22/2011 Mr. David Ezzell $1,400.00 $1,400.00 Honor roll coupons for a Meadowbrook Elementary 

small one-topping pizza 

and perfect attendance 

coupons for 2 pepperoni 

rolls 

09/02/2011 Greater Waco Chamber of Commerce $647.64 $647.64 36 books - Mahalia Goes Elementary campuses 

to College 

09/22/2011 Rosa’s Cafe $20,000.00 $20,000.00 5000 Kid’s Meals all elementary campuses 

Certificates 

09/22/2011 Educators Credit Union $60.00 $60.00 Recyclable Grocery bags district wide 

for Principal’s Meeting 

09/22/2011 Applebee Neighborhood Grill & Bar $2,500.00 $2,500.00 1200 kid’s meal certificates district-wide 

& 500 appetizer coupons 

09/26/2011 Sonic Drive-In $57,400.00 $57,400.00 7900 free vanilla cone 

coupons, 9000 perfect 

attendance free medium 

slush certificates, 9000 

honor roll free wacky pack 

kid’s meal certificates 

District-Wide 

164



3rd Qtr 2011 

09/26/2011 Peter Piper Pizza $43,338.00 $43,338.00 A Honor Roll, A/B Honor District-Wide 

Roll, Perfect Attendance, 

Most Improved Student, 

Outstanding Student, 

Good Student Award, 

Token Certificates, 

Outstanding Teacher 

Award, Educators Discount 

Card 

09/28/2011 Raising Canes $450.00 $450.00 Food & Drinks for football Waco High 

tailgating before game 

09/29/2011 Educators Credit Union $133.80 $133.80 50 vests-Vests used as Cesar Chavez 

hall pases 

09/29/2011 American Bank $35.00 $35.00 Student of the month Cesar Chavez 

sponsor 

09/29/2011 Atmos Energy $105.00 $105.00 sponsored 3 students for Cesar Chavez 

student of the month 

09/28/2011 Cargill Value Added Meats $105.00 $105.00 Sponsored 3 students for Cesar Chavez 


09/29/2011 Cracker Barrel $105.00 $105.00 Sponsored 3 students for Cesar Chavez 


09/29/2011 Genco Federal Credit Union $105.00 $105.00 Sponsored 3 students for Cesar Chavez 


09/29/2011 George’s Restaurant & Catering $35.00 $35.00 Sponsored one student for Cesar Chavez 


09/29/2011 Pendley Party Productions $35.00 $35.00 Sponsored one student for Cesar Chavez 


09/29/2011 Sylvan Learning Center $315.00 $315.00 Sponsored 9 students for Cesar Chavez 


09/30/2011 H-E-B Speight $105.00 $105.00 Sponsored 3 students for Cesar Chavez 


09/30/2011 The Grammy Foundation $2,000.00 $2,000.00 support for the music University High School 

program 

09/30/2011 Extraco Events Center $500.00 $500.00 4000 folders and 2 boxes district-wide 

of bags 

09/30/2011 St. Alban’s Episcopal Church $1,300.00 $1,300.00 40 back packs filled with Cedar Ridge 

school supplies 

09/30/2011 Dollar General $40.45 $40.45 School Supplies Cedar Ridge 

09/30/2011 Providence Healthcare Network $500.00 $500.00 Uniforms Brook Avenue 

165



3rd Qtr 2011 

10/03/2011 Raising Canes 

free box combo, Provident Heights 

bookmarks and student 

achievement awards. (free 

unreported kids combos) 

10/03/2011 Carl’s Jr. 

Free hamburger meal, free Provident Heights 

cool kids combo, free 

western bacon 

cheeseburger, $1 off 

unreported famous star with cheese 

10/10/2011 Carl’s Jr. unreported 200 star reader certificates Kendrick 

for free hamburgers and 

kid’s meals 

10/10/2011 AAFES unreported Provided volunteers to Kendrick 

assist at PTA Fall Carnival 

10/10/2011 American Income Life 

Provided volunteers to Kendrick 

unreported assist at PTA Fall Carnival 

10/10/2011 Central United Methodist Church $300.00 $300.00 School Supplies Kendrick 

Totals: $16,358.32 $208,859.08 $225,467.40 

166

WACO ISD GIFTS REPORT 

DEVELOPMENT COMMUNITY PARTNERSHIPS 

OCTOBER 27, 2011 

DATE NAME Cash Item Service Total Gift GiftNotes Campus 

09/21/2011 Sanderson Farms $2,500.00 $2,500.00 Adopt a School Field Trips J.H. Hines 

09/22/2011 Applebee Neighborhood Grill & Bar $2,500.00 $2,500.00 1200 kid’s meal certificates 

& 500 appetizer coupons 

district-wide 

09/22/2011 Rosa’s Cafe $20,000.00 $20,000.00 5000 Kid’s Meals all elementary campuses 

Certificates 

09/26/2011 Peter Piper Pizza $43,338.00 $43,338.00 A Honor Roll, A/B Honor District-Wide 

Roll, Perfect Attendance, 

Most Improved Student, 

Outstanding Student, 

Good Student Award, 

Token Certificates, 

Outstanding Teacher 

Award, Educators Discount 

Card 

09/26/2011 Sonic Drive-In $57,400.00 $57,400.00 7900 free vanilla cone District-Wide 

coupons, 9000 perfect 

attendance free medium 

slush certificates, 9000 

honor roll free wacky pack 

kid’s meal certificates 

09/30/2011 The Grammy Foundation $2,000.00 $2,000.00 support for the music University High School 

program 

10/01/2011 Kleenex $5,000.00 Field Trip - online voting Lake Waco Montessori 

contest. The top 100 

schools received $5,000 

each 

TOTAL GIFTS $102,738.00 

167





RE: 

XI-B Consider Construction Delivery Method for Middle School 

Science Lab Renovations and A.J. Moore TIF Grant Project, Phase II 

================================================================= 


Texas state law allows school districts to use a variety of different construction 

delivery methods to obtain the best value in awarding construction contracts for 

the district. In determining what constitutes the best value to the district, in 

addition to purchase price, districts may consider a number of additional factors. 

Construction delivery methods available to districts include: competitive bidding, 

competitive sealed proposals, construction manager – agent, construction 

manager – at-risk, design-build, design-build bridging and job order contracting. 

Determining which construction delivery method is most suitable for specific 

projects depends on many factors, including, the scope of the project, complexity, 

need for budget guarantee, project organization, owner control, schedule 

sensitivity, as well as, quality control. 

Based on careful consideration of the methodologies available, recent experience 

with completed projects and the characteristics of the various projects to be 

undertaken, the administration has determined that the construction manageragent 

method should be utilized for the renovations to the district’s middle school 

science labs and the A.J. Moore TIF Grant Project, Phase II. 


Costs associated with the renovations of the middle school science labs will come 

from bond proceeds from the issuance of Waco ISD Unlimited Tax School 

Building bonds, series 2008. Costs associated with the renovations at A.J. Moore 

will come from a Tax Increment Fund (TIF) Grant, if awarded. If the grant is not 

awarded, the project will not be bid. 


The Administration recommends approval of the construction manager-agent 

delivery method for the middle school science lab renovations and A.J. Moore TIF 

Grant Project, Phase II, as presented. 

168



Date: ____October 27, 2011 

Contact Person: Dr. Bonny Cain___ 

RE: VII-B Change in MYP/IB Status 

=================================================================== 


Dr. Cain discussed with the board the current status and the future implications for 

the MYP/IB program at the October workshop. The board asked for additional 

information, which is attached. 



That Dr. Cain sends the attached letter to the Rapoport Foundation along with a 

refund check for $118,632.47. 

169

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186

187

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RE: XI-D Consider adoption of resolution to participate in school finance 

litigation and to engage Thompson & Horton LLP regarding same 

=================================================================== 


Dr. Cain is asking the board to participate in a lawsuit regarding inequitable and 

inadequate funding issues directly affecting WISD. Please see the attached letter 

from David Thompson. 


As per body of letter 


That the board adopts the resolution to participate in school finance litigation and to 

engage Thompson & Horton LLP regarding same 

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RE: 

XII-A Report on Delinquent Tax Collections 

================================================================= 


Mr. Robert Meyers from the firm of McCreary, Veselka, Bragg & Allen, P.C. and 

Mr. Rick Bostwick from the firm of Beard, Kultgen, Brophy, Bostwick and 

Dickson, L.L.P., who represent Waco ISD in the collection of its delinquent 

taxes, will give their annual report on the delinquent property tax collection 

activity for the District. A copy of the report is attached for your review. 


None 


The report is presented for information, only. No action is required at this 

time. 

211

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216

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RE: XII-B Report on Purchases Between $25,000 and $50,000 

================================================================= 


Report on purchases between $ 25,000 and $50,000, per board request. 

VENDOR COST DESCRIPTION 

Leslie Pearcy $50,000 

Physical Therapy Service (professional 

service) 

Shana Lisenbe $50,000 

Occupational Therapy (professional 

service) 

Although the above purchases exceed the usual amounts include in the report, 

these purchases are for professional services not subject to bidding under 

Texas statute. 


N/A 


N/A 

221





RE: XII-C Discussion of Demographic Study 

=================================================================== 


Dr. Cain would like to further discuss the demographic study initially presented last 

month by the demographer, then expanded upon at the October workshop. At this 

meeting Dr. Cain would like to include new slides, establish timelines, establish 

dates/locations for town hall meetings, etc. 

222





RE: XII-D Review of Investment Policy and Strategies as Codified 

Under Policy CDA (Local) – Other Revenues: Investments 

================================================================= 


In accordance with the Public Funds Investment Act and Texas Government 

Code 2256.005(e), the governing body of an investing entity shall review its 

investment policy and strategies not less than annually. The governing body 

shall adopt a written instrument by rule, order, ordinance or resolution stating 

that it has reviewed the investment policy and investment strategies and that 

the written instrument so adopted shall record any changes made to either the 

investment policy or investment strategies. 

Two bills, passed during the last legislative session, amended the Public Funds 

Investment Act (PFIA). The first, S.B.1543, authorizes an independent school 

district with an average daily attendance of 50,0000 or more to purchase, sell, 

and invest its funds and funds under its control in corporate bonds. The 

second bill, H.B.2226, makes a number of housekeeping changes to the PFIA 

and provides additional investment opportunities to public entities in Texas. 

Section 2256.009 (A) of H.B. 2226 contains the following language: 

“Other obligations, the principal and interest of which are 

unconditionally guaranteed or insured by, or backed by the full faith and 

credit of, this State or the United States or their respective agencies and 

instrumentalities, including obligations that are fully guaranteed or insured 

by the Federal Deposit Insurance Corporation or by the explicit full faith 

and credit of the United States.” 

Essentially, this allows the District to purchase certificates of deposit from 

banking institutions domiciled outside the State of Texas, previously 

impermissible under the act. 

Staff has reviewed the District’s investment policy and strategies as codified in 

Policy CDA (Local) – Other Revenues: Investments and has determined that the 

current language, under Approved Investment Instruments, references 

Government Code 2256. Therefore, no change in the policy is required. A copy 

of the District’s revised investment policy, Policy CDA (Local) is attached. 


None 

223


The administration recommends no change to Policy CDA (Local) – Other 

Revenues: Investments. 

224

RESOLUTION ADOPTING INVESTMENT POLICY CDA (LOCAL) 

OF THE WACO INDEPENDENT SCHOOL DISTRICT 

WHEREAS, Waco Independent School District (the “District”) has been legally 

created and operates pursuant to the general laws of the State of Texas 

applicable to independent school districts; and 

WHEREAS, the Board of Trustees has convened on this date at a meeting open 

to the public and wishes to adopt an Investment Policy for the District, in the 

form attached hereto as Exhibit “A,” pursuant to Chapter 2256, Texas 

Government Code, as amended from time to time. 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF 

THE WACO INDEPENDENT SCHOOL DISTRICT THAT: 

Section 1: The Investment Policy, in the form attached hereto as Exhibit “A,” 

is hereby adopted as the investment policy for the District. 

Section 2: The provisions of this Resolution shall be effective as of the date of 

adoption and shall remain in effect until modified by action of the Board of 

Trustees. 


__________________________________________ 

Pat Atkins 

President, Board of Trustees 

ATTEST: 

___________________________________________ 

Angela Tekell 

Secretary, Board of Trustees 

225


161914 

OTHER REVENUES 

INVESTMENTS 

INVESTMENT 

AUTHORITY 

APPROVED 

INVESTMENT 

INSTRUMENTS 

SAFETY AND 

INVESTMENT 

MANAGEMENT 

The Superintendent or other person designated by Board resolution 

shall serve as the investment officer of the District and shall 

invest District funds as directed by the Board and in accordance 

with the District’s written investment policy and generally accepted 

accounting procedures. All investment transactions except investment 

pool funds and mutual funds shall be executed on a delivery 

versus payment basis. 

From those investments authorized by law and described further in 

CDA(LEGAL), the Board shall permit investment of District funds in 

only the following investment types, consistent with the strategies 

and maturities defined in this policy: 

1. Obligations of, or guaranteed by, governmental entities as 

permitted by Government Code 2256.009. 

2. Certificates of deposit and share certificates as permitted by 

Government Code 2256.010. 

3. Fully collateralized repurchase agreements permitted by 

Government Code 2256.011. 

4. A securities lending program as permitted by Government 

Code 2256.0115. 

5. Banker’s acceptances as permitted by Government Code 

2256.012. 

6. Commercial paper as permitted by Government Code 

2256.013. 

7. No-load money market mutual funds and no-load mutual 

funds as permitted by Government Code 2256.014. 

8. A guaranteed investment contract as an investment vehicle 

for bond proceeds, provided it meets the criteria and eligibility 

requirements established by Government Code 2256.015. 

9. Public funds investment pools as permitted by Government 

Code 2256.016. 

The main goal of the investment program is to ensure its safety 

and maximize financial returns within current market conditions in 

accordance with this policy. Investments shall be made in a manner 

that ensures the preservation of capital in the overall portfolio, 

and offsets during a 12-month period any market price losses resulting 

from interest-rate fluctuations by income received from the 

balance of the portfolio. No individual investment transaction shall 

be undertaken that jeopardizes the total capital position of the 

overall portfolio. 

DATE ISSUED: 10/21/10 

UPDATE 84 

CDA(LOCAL)-X 

226


161914 


INVESTMENTS 

LIQUIDITY AND 

MATURITY 

DIVERSITY 

EFFECT OF LOSS OF 

REQUIRED RATING 

MONITORING MARKET 

PRICES 

FUNDS / STRATEGIES 

OPERATING FUNDS 

Any internally created pool fund group of the District shall have a 

maximum dollar weighted maturity of 180 days. The maximum allowable 

stated maturity of any other individual investment owned 

by the District shall not exceed two years from the time of purchase. 

The Board may specifically authorize a longer maturity for 

a given investment, within legal limits. 

The District’s investment portfolio shall have sufficient liquidity to 

meet anticipated cash flow requirements. 

The investment portfolio shall be diversified in terms of investment 

instruments, maturity scheduling, and financial institutions to reduce 

risk of loss resulting from overconcentration of assets in a 

specific class of investments, specific maturity, or specific issuer. 

The investment officer shall monitor the investment portfolio to ensure 

the investment rating does not fall below the required minimum 

of an “A” by a national recognized investment rating firm. In 

the event that the rating falls below the required minimum rating, 

the District shall transfer the investment to another District approved 

investment instrument. 

The investment officer shall monitor the investment portfolio and 

shall keep the Board informed of significant declines in the market 

value of the District’s investment portfolio. Information sources 

may include financial/investment publications and electronic media, 

available software for tracking investments, depository banks, 

commercial or investment banks, financial advisors, and representatives/advisors 

of investment pools or money market funds. Monitoring 

shall be done monthly or more often as economic conditions 

warrant by using appropriate reports, indices, or benchmarks for 

the type of investment. 

Investments of the following fund categories shall be consistent 

with this policy and in accordance with the strategy defined below. 

The primary objective of investment strategies for operating funds 

is to ensure that anticipated cash flows are matched with adequate 

investment liquidity. Because the funds are pooled for investment 

purposes, the portfolio shall address the varying needs of all funds 

in the pooled fund group. The highest quality securities shall be 

chosen to assure preservation of principal, liquidity, and ultimate 

marketability in the case of needed liquidity. The secondary objective 

is to create a portfolio structure that will experience minimal 

volatility during economic cycles. Diversification shall be addressed 

by using different local government investment pools and 

by purchasing quality short- to medium-term securities that will 

complement each other in a laddered maturity structure. A cash 

flow analysis of these funds shall be used to determine any funds 


UPDATE 84 

CDA(LOCAL)-X 

227


161914 


INVESTMENTS 

available for longer term investment. Investments shall be made in 

accordance with this cash flow analysis. 

AGENCY FUNDS 

DEBT SERVICE 

FUNDS 

CAPITAL PROJECTS 

ENTERPRISE FUND 

SAFEKEEPING AND 

CUSTODY 

COLLATERAL POLICY 

BROKERS / DEALERS 

SOLICITING BIDS FOR 

CD’S 

Investment strategies for agency funds shall have as their objectives 

safety, investment liquidity, and maturity sufficient to meet anticipated 

cash flow requirements. 

Investment strategies for debt service funds shall have as their objective 

sufficient investment liquidity to timely meet debt service 

payment obligations in accordance with provisions in the bond 

documents. Maturities longer than one year are authorized provided 

legal limits are not exceeded. 

Investment strategies for capital project funds shall have as their 

objective sufficient investment liquidity to timely meet capital project 

obligations. Maturities longer than one year are authorized 

provided legal limits are not exceeded. 

Strategies for enterprise fund investments shall have as their primary 

objectives safety, investment liquidity, and maturity sufficient 

to meet anticipated cash flow requirements. 

The District shall retain clearly marked receipts providing proof of 

the District’s ownership. The District may delegate, however, to an 

investment pool the authority to hold legal title as custodian of investments 

purchased with District funds by the investment pool. 

The District shall determine if an approved investment instrument 

is eligible to secure deposits of public funds covered by the Public 

Funds Collateral Act. 

The policy may include the security of the institution that obtains or 

holds an investment security, the substitution or release of an investment, 

and the method by which an investment security used to 

secure a deposit of public funds is valued as permitted by Government 

code 2257.023. 

Prior to handling investments on behalf of the District, brokers/dealers 

must submit required written documents in accordance 

with law. [See SELLERS OF INVESTMENTS, 

CDA(LEGAL)] Representatives of brokers/dealers shall be registered 

with the Texas State Securities Board and must have membership 

in the Securities Investor Protection Corporation (SIPC), 

and be in good standing with the Financial Industry Regulatory Authority 

(FINRA). 

In order to get the best return on its investments, the District may 

solicit bids for certificates of deposit in writing, by telephone, or 

electronically, or by a combination of these methods. 


UPDATE 84 

CDA(LOCAL)-X 

228


161914 


INVESTMENTS 

INTEREST RATE RISK 

INTERNAL CONTROLS 

PORTFOLIO REPORT 

To reduce exposure to changes in interest rates that could adversely 

affect the value of investments, the District shall use final 

and weighted-average-maturity limits and diversification. 

The District shall monitor interest rate risk using weighted average 

maturity and specific identification. 

A system of internal controls shall be established and documented 

in writing and must include specific procedures designating who 

has authority to withdraw funds. Also, they shall be designed to 

protect against losses of public funds arising from fraud, employee 

error, misrepresentation by third parties, unanticipated changes in 

financial markets, or imprudent actions by employees and officers 

of the District. Controls deemed most important shall include: 

1. Separation of transaction authority from accounting and recordkeeping 

and electronic transfer of funds. 

2. Avoidance of collusion. 

3. Custodial safekeeping. 

4. Clear delegation of authority. 

5. Written confirmation of telephone transactions. 

6. Documentation of dealer questionnaires, quotations and bids, 

evaluations, transactions, and rationale. 

7. Avoidance of bearer-form securities. 

These controls shall be reviewed by the District’s independent auditing 

firm. 

In addition to the quarterly report required by law and signed by the 

District’s investment officer, a comprehensive report on the investment 

program and activity shall be presented annually to the 

Board. 


UPDATE 84 

CDA(LOCAL)-X 

229 

ADOPTED:





RE: 

XII-E Monthly and Quarterly Financial Reports 

================================================================= 


Attached are the compiled August monthly financial reports for the following: 

General Fund 

Food Service Fund 

Debt Service Fund 

Also attached are the quarterly reports for the following: 

Athletic Complex Statement of Operations 

Child Care Center Statement of Operations 

Bond Projects Status Report, Series 2008 and 2009 

Cash and Investment Report 

Cash Flow Projection 

These interim financial statements have been prepared utilizing data generated 

from the Pentamation general ledger financial system and do not include any 

information related to other special revenue funds, capital projects funds, or 

trust and agency funds. 


Report only. 


The report is presented for information, only. No action is required. 

230

Sheryl Davis 

Assistant Superintendent 

Business & Support Services 


P.O. Box 27, Waco, Texas 76703 

Phone: 254-755-9440 


Board of Trustees 



The accompanying balance sheets, statements of revenues, expenditures and 

changes in fund balance, and encumbrances and expenditures by fund, 

function and object for the month ending August 31, 2011 have been compiled 

for the General Fund, Food Service Fund, and Debt Service Fund. Final cash 

reconciliation procedures and financial audit activities may result in additional 

adjustments to the August financial statements. These preliminary financial 

reports are prepared utilizing the following assumptions: 

Revenue: 

Recorded on a cash basis with adjustments to accrual 

basis to be made at August 31, 2011. 

Expenditure: Totals on the “Statement of Revenues, Expenditures and 

Changes in Fund Balance” include expenditures occurring 

during the interim period reported. Balances will be 

adjusted to accrual basis at August 31, 2011. 

Outstanding encumbrances are included on the 

“Encumbrances and Expenditures by Fund, Function and 

Object” schedule, only. 

Beginning 

Fund Balance: Represents August 31, 2010 unaudited ending fund 

balance. 

I have not performed an audit or review of these financial statements. Please do 

not hesitate to call if you have any questions or need further assistance. 

Sheryl Davis 

Assistant Superintendent Business and Support Services 

231

Comparison of Fiscal Year 2010-2011 Revenues and Expenditures to 

Previous Fiscal Year as of August 31, 2010 

Note that variations in revenues and expenditures as compared to the previous 

year are primarily due to the cyclical nature of budgetary receipts and 

expenditures. The larger variances are explained in this summary. 

General Fund 

Revenues: 

5710 Local Property Taxes – Collections in the current year were approximately 

1% above those of the prior year resulting in an exceeding the budget projections 

by $640,584. Audited financials will be adjusted for 60-day collections and 

revised estimate for the allowance for uncollectible taxes. 

5740 Other Local Revenue – The statement shows a significant decrease over the 

prior year. Last year revenue includes an insurance recovery of $1,698,443 for 

fire and water damages sustained at A.J. Moore. 

5810 Per Capita & FSP Act – Revenue projections, based on average daily 

attendance, reflect an approximate $582,941 loss in funding for the 2010-11 

fiscal year. 

5900 Federal Source Revenue – Realized revenue has increased by $1,002,586 

over the prior year. This increase is due to an increase in Student Health and 

Related Services (SHARS) program reimbursements and funding for E-Rate 

projects. 

Functional Expenditures: 

Expenditures in the functional categories appear to be consistent with last year’s 

spending pattern with the exceptions shown below. 

11 Instruction – Expenditures in the current year compared to the prior year, 

are down slightly by $8,355. The approved budget included an 18% increase in 

benefits. After the bids for health insurance were opened, the vendor was able to 

offer a package with no premium increase resulting in a savings of 

approximately $1 million. The remaining funds were attributable to not 

spending the Education Jobs funding which was not received during the 2010- 

11 fiscal year. 

21 Instructional Leadership – Underexpenditures are due to a number of central 

office instructional leadership positions, such as the Directors of Curriculum, 

Advanced Academics, Special Education, Secondary Education, etc., being left 

vacant for much of the school year. 

51 Plant Maintenance and Operations – Underexpenditures are due to several 

things. First, a change in the electricity billings, which also impacted 

expenditure patterns for the 2009-10 fiscal year, resulted in pushing additional 

expenditures into the period ended August 31, 2010, thereby reducing 

expenditures for the 2010-11 fiscal year. Second, projects funded with the 

proceeds of the sale of the old University Middle School did not start as quickly 

232

as anticipated. Funds will be shown as committed in year-end financial 

statements. 

53 Data Processing Services – The increase in the current year is due to 

expenditures for E-rate funded projects. 

81 Facilities Acquisition & Construction – Last year’s expenditures reflected 

construction work at AJ Moore Academy. 

93 Shared Services Arrangements – Payments into the Day School for the Deaf 

have decreased due to fewer students enrolled than in the prior year. 

97 Payments to a Tax Increment Fund – Property values in the TIF zone did not 

increase as much as originally anticipated resulting in a lower pass-through to 

the fund. This underexpenditure is substantially offset by a loss in related 

revenue. 

Revenues: 


5900 Federal Sources Revenue – The decrease in federal revenue over the prior 

year reflects the ARRA funding for equipment replacement received in 2009-10. 


35 Food Services – Year to date expenditures are up slightly, $17,882. 


Revenues: 

5710 Local Property Taxes – Collections in the current year compared to those of 

the prior year are slightly higher. This is due to a slight increase in the I & S tax 

rate and accelerated collections 


71 Debt Service – Expenditures are down by $540,440 from the prior year. This 

is to be expected as it’s based on the scheduled payments for the Unlimited Tax 

Debt Service bonds and completion of the Series 2000 and Series 2002 

Unlimited Tax Refunding Bonds. 

Athletic Complex 

Total revenues at the athletic complex are down $117,207 over the prior year. 

The stadium hosted less games and the later starting time had negatively 

impacted nightly concession sales. 

Total year-to-date expenditures are up $61,329 over this time last year, 

primarily in contracted services for building maintenance. Expenditures 

included the replacement of broken seating in the reserved section of the 

stadium. 

233

Capital Projects Funds Series 2008 and 2009 

.Bond project status reports reflect actual payments through August 31, 2011. 

No adjustments have yet been made for retainage amounts. 

No remaining contingency funds are shown on these statements. While all 

projects are fully funded at this point, it is anticipated that both the University 

High School and Dean Highland Elementary School projects will yield some 

savings when closed out. These savings will be utilized to support the middle 

school science lab renovations. 

Child Care Center 

We have included, for the first time, financial statements for the District’s Child 

Care Center. Revenues and expenditures reflect activity for the first year of 

operation. 

Start-up costs incurred during the 2009-10 fiscal year resulted in deficit net 

assets at the beginning of the year of $83,198. Charges for services during fiscal 

year 2011 totaled $44,061. Operating expenses totaled $229,639. The net 

operating loss for the year was $185,576. Ending net deficit is $268,774. 

The Center served only three children for the first semester due to the late 

opening as a result of construction delays. While numbers picked up mid-year, 

they remained lower than the number needed to make the Center profitable. 

Operating expenses categorized under Supplies and Materials did include 

additional start-up costs for furniture and equipment. 

234


BALANCE SHEET 

GENERAL FUND 

As of August 31, 2011 

ASSETS 

Cash and Temporary Investments $ 28,687,826 

Property Taxes Receivable, Net of Allowance 1,157,155 

Due from Other Governments 4,776,951 

Due from Other Funds 4,246,607 

Other Receivables 131,149 

Inventories 200,110 

Deferred Expenditures 13,380 

TOTAL ASSETS $ 39,213,178 

LIABILITIES 

Accounts Payable $ 3,300,156 

Payroll Withholdings and Contributions Payable 602,019 

Accrued Wages Payable 1,437,833 

Due to Other Funds 1,257,298 

Deferred Revenue 1,026,940 

TOTAL LIABILITIES $ 7,624,246 

FUND EQUITY 

Nonspendable Fund Balance 250,620 

Restricted Fund Balance - 

Unrestricted Fund Balance 

Committed Fund Balance 2,097,422 

Assigned Fund Balance 753,308 

Unassigned Fund Balance 28,487,582 

TOTAL FUND EQUITY $ 31,588,932 

TOTAL LIABILITIES AND FUND EQUITY $ 39,213,178 

10/19/2011 

Unaudited 

235

REVENUES 

LOCAL SOURCES 

(Memo) (Memo) Difference- CY PY 

Monthly 

Year-to-Date 

Amended YTD As YTD As 

Adopted Amended Current Prior Year Current Prior Year Budget to % of % of 

Budget Budget 8/31/2011 8/31/2010 8/31/2011 8/31/2010 YTD Actual Budget Budget 

5710 Local Property Taxes $ 37,526,162 $ 37,526,162 $ 88,144 $ 133,929 $ 38,166,746 $ 37,936,422 $ 640,584 101.71% 99.06% 

5720 Service to Other Districts 66,000 66,000 (7,191) 4,300 55,463 64,124 (10,537) 84.03% 97.16% 

5730 Tuition & Fees 519,100 519,100 480 26,802 532,042 548,273 12,942 102.49% 93.15% 

5740 Other Local Revenue 2,474,038 2,512,873 103,948 25,558 2,193,439 3,816,873 (319,434) 87.29% 89.58% 

5750 Co/Extracurricular Activities 594,700 599,147 53,957 59,800 557,949 652,022 (41,198) 93.12% 108.76% 

5760 Intermediate Source (C.E.D.) - - - - - - - 0.00% 0.00% 

TOTAL LOCAL SOURCES $ 41,180,000 $ 41,223,282 $ 239,338 $ 250,389 $ 41,505,639 $ 43,017,714 $ 282,357 100.68% 98.19% 

STATE SOURCES 

5810 Per Capita & FSP Act $ 62,624,037 $ 62,624,037 $ 12,286,231 $ 8,766,456 $ 62,041,096 $ 60,147,588 $ (582,941) 99.07% 98.19% 

5820 Other State Program (TEA) - - 6,950 - 6,950 - 6,950 0.00% 0.00% 

5830 Other State Program 3,693,000 3,693,000 348,485 85,061 3,791,481 3,600,989 98,481 102.67% 80.38% 

5840 Shared Services - - - - - - - 0.00% 0.00% 

TOTAL STATE SOURCES $ 66,317,037 $ 66,317,037 $ 12,641,666 $ 8,851,517 $ 65,839,527 $ 63,748,577 $ (477,510) 99.28% 96.55% 

FEDERAL SOURCES 

5900 Federal Sources Revenue $ 11,424,252 $ 3,773,701 $ 114,825 $ 37,368 $ 3,151,262 $ 2,148,676 $ (622,439) 83.51% 102.60% 

TOTAL FUND REVENUE $ 118,921,289 $ 111,314,020 $ 12,995,829 $ 9,139,274 $ 110,496,428 $ 108,914,967 $ (817,592) 99.27% 97.30% 

FUNCTIONAL EXPENDITURES 

11 Instruction $ 62,942,748 $ 57,576,990 $ 3,857,309 $ 3,647,618 $ 56,046,482 $ 56,054,837 $ 1,530,508 97.34% 98.45% 

12 Instructional Resources & Media 1,133,691 1,114,340 80,040 82,246 1,104,967 1,129,200 9,373 99.16% 97.47% 

13 Curriculum & Staff Development 1,402,583 1,228,833 212,768 179,292 1,212,543 1,103,240 16,290 98.67% 95.23% 

21 Instructional Leadership 2,300,965 2,237,017 159,891 150,408 1,817,424 2,031,018 419,593 81.24% 96.10% 

23 School Leadership 8,694,819 8,502,143 757,457 711,472 8,208,502 8,171,142 293,641 96.55% 98.22% 

31 Guidance, Counseling & Evaluation 3,502,328 3,491,303 245,690 284,151 3,443,452 3,474,025 47,851 98.63% 98.43% 

32 Social Work Services 805,081 759,422 66,330 66,411 714,646 816,864 44,776 94.10% 97.05% 

33 Health Services 1,205,052 1,152,027 115,321 65,999 1,141,661 1,163,753 10,366 99.10% 96.54% 

34 Student Transportation 2,774,255 3,409,581 68,499 106,001 2,858,125 2,604,270 551,456 83.83% 82.37% 

35 Food Services - - - - - - - 0.00% 0.00% 

36 Co/Extracurricular Activities 3,566,068 3,656,287 554,109 567,799 3,362,527 3,380,527 293,760 91.97% 96.64% 

41 General Administration 3,666,977 3,651,333 458,781 280,060 3,484,376 3,103,188 166,957 95.43% 96.03% 

51 Plant Maintenance & Operations 16,264,930 15,981,623 2,989,939 1,922,533 14,754,695 14,650,643 1,226,928 92.32% 97.97% 

52 Security & Monitoring Services 2,061,021 2,059,178 110,034 122,307 1,802,221 1,805,409 256,957 87.52% 95.35% 

53 Data Processing Services 2,412,352 4,312,344 167,266 291,995 3,912,297 3,319,747 400,047 90.72% 94.29% 

61 Community Services 1,183,324 1,187,889 51,285 78,868 1,076,141 1,167,162 111,748 90.59% 95.14% 

71 Debt Service 972,913 972,913 537,043 704,457 968,678 1,148,139 4,235 99.56% 98.71% 

81 Facilities Acquisition & Construction - 757,616 251,954 330,203 263,829 1,299,713 493,787 0.00% 0.00% 

93 Shared Services Arrangements 213,000 193,000 - - 143,000 208,000 50,000 74.09% 100.00% 

95 Juvenile Justice Program 678,001 698,001 1,500 - 616,988 647,792 81,013 88.39% 92.28% 

97 Payments to Tax Increment Fund 2,500,880 2,500,880 (1,576) 3,466 2,050,148 2,006,362 450,732 81.98% 98.73% 

99 Other Intergovernmental Charges 640,300 640,300 - - 606,403 640,288 33,897 94.71% 97.83% 

TOTAL FUND EXPENDITURES $ 118,921,288 $ 116,083,020 $ 10,683,640 $ 9,595,286 $ 109,589,105 $ 109,925,319 $ 6,493,915 94.41% 97.31% 

EXCESS (DEFICIENCY) OF REVENUES 

OVER EXPENDITURES $ 1 $ (4,769,000) $ 2,312,189 $ (456,012) $ 907,323 $ (1,010,352) $ 5,676,323 

OTHER FINANCING SOURCES (USES) 

7900 Other Sources - 1,645,000 - 163,006 1,645,000 364,006 - 

8900 Other Uses - - - - - - - 

EXCESS (DEFICIENCY) OF REVENUES & 


STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 

BUDGET AND ACTUAL 

For the Period Ended August 31, 2011 

GENERAL FUND 

OTHER SOURCES OVER 

EXPENDITURES & OTHER USES $ 1 $ (3,124,000) $ 2,312,189 $ (293,006) $ 2,552,323 $ (646,346) $ 5,676,323 

BEGINNING FUND BALANCE 25,025,428 29,036,609 29,036,609 26,208,876 - 

RNonspendable Fund Balance (250,000) (250,620) (250,620) (235,749) - 

Restricted Fund Balance - - - - - 

R Committed Fund Balance (900,000) (2,097,422) (2,097,422) - - 

D Assigned Fund Balance (145,000) (753,308) (753,308) (976,599) - 

ENDING UNASSIGNED 

FUND BALANCE $ 23,730,429 $ 22,811,259 

$ 28,487,582 $ 24,350,182 $ 5,676,323 

10/19/2011 

Unaudited 

236


ENCUMBRANCES AND EXPENDITURES 

BY FUND, FUNCTION AND OBJECT 


GENERAL FUND 

(Memo) 

Purchased & Other Total Total 

Payroll Contracted Supplies & Operating Debt Capital Year-to-Date Year-to-Date 

Costs Services Materials Costs Services Outlay 8/31/2011 8/31/2010 

6100 6200 6300 6400 6500 6600 6000 6000 

237 

11 Instruction $ 53,175,734 $ 725,157 $ 1,849,109 $ 354,183 

$ 7,390 $ 56,111,573 $ 56,125,529 

12 Instructional Resources & Media 103,137 3,374 70,337 1,994 178,842 1,131,104 

13 Curriculum & Staff Development 941,031 107,651 18,841 153,489 1,221,012 1,105,516 

21 Instructional Leadership 1,597,002 120,732 94,994 38,019 1,850,747 2,033,174 

23 School Leadership 7,949,981 72,389 132,516 64,821 8,219,707 8,173,403 

31 Guidance, Counseling & Evaluation 3,361,162 23,508 57,373 9,959 3,452,002 3,475,474 

32 Social Work Services 703,646 74 10,926 714,646 816,865 

33 Health Services 1,107,192 11,392 18,379 5,751 1,142,714 1,163,784 

34 Student Transportation 2,137,444 387,938 (126,646) 459,388 2,858,124 2,607,643 

35 Food Services - - 

36 Co/Extracurricular Activities 1,766,202 542,676 487,264 320,370 94,082 3,210,594 3,496,031 

41 General Administration 2,098,465 801,135 200,846 341,019 126,461 3,567,926 3,112,522 

51 Plant Maintenance & Operations 6,283,269 6,921,857 1,119,685 284,067 190,819 14,799,697 14,724,942 

52 Security & Monitoring Services 1,287,011 444,415 58,791 3,306 28,791 1,822,314 1,816,139 

53 Data Processing Services 1,143,868 2,495,999 243,811 29,077 79,115 3,991,870 3,371,635 

61 Community Services 613,753 388,156 63,442 9,841 8,613 1,083,805 1,211,688 

71 Debt Service 968,678 968,678 1,148,138 

81 Facilities Acquisition & Construction 128,023 262,036 390,059 1,299,713 

93 Shared Services Arrangements 143,000 143,000 208,000 

95 Juvenile Justice Program 616,988 616,988 647,792 

97 Payments to Tax Increment Fund 2,053,916 2,053,916 2,006,362 

99 Other Intergovernmental Charges 606,403 606,403 640,288 

GENERAL FUND EXPENDITURES $ 82,131,453 $ 16,147,299 $ 4,803,400 $ 3,697,092 $ 968,678 $ 1,256,695 $ 109,004,617 $ 110,315,742 

OTHER USES 

8940 Other Uses - - - - - - - - 

8999 Residual Equity Transfers - - - - - - - - 

TOTAL GENERAL FUND EXPENDITURES 

AND OTHER USES $ 82,131,453 $ 16,147,299 $ 4,803,400 $ 3,697,092 $ 968,678 $ 1,256,695 $ 109,004,617 $ 110,315,742 

10/19/2011 

Unaudited


BALANCE SHEET 

FOOD SERVICE FUND 


ASSETS 

Cash and Temporary Investments $ 731,344 

Due from Other Governments 343,270 

Due from Other Funds 40,354 

Other Receivables 



LIABILITIES 

Accounts Payable $ 225,511 

Accrued Wages Payable 28,630 

Due to Other Funds - 

Deferred Revenue 20,561 

TOTAL LIABILITIES $ 274,702 

FUND EQUITY 

Nonspendable Fund Balance $ 200,488 

Restricted Fund Balance 854,110 


Committed Fund Balance 


Unassigned Fund Balance - 



10/19/2011 

Unaudited 

238

REVENUES 

LOCAL SOURCES 


Monthly 

Year-to-Date 




5710 Local Property Taxes $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5720 Service to Other Districts - - - - - - - 0.00% 0.00% 

5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 190 190 92 47 693 266 503 0.00% 0.00% 



TOTAL LOCAL SOURCES $ 798,190 $ 798,190 $ 45,336 $ 36,734 $ 748,117 $ 809,633 $ (50,073) 93.73% 100.15% 

STATE SOURCES 

5810 Per Capita & FSP Act $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5820 Other State Program (TEA) 142,494 142,494 - 8,412 132,881 75,779 (9,613) 93.25% 115.62% 

5830 Other State Program - - - - - 0.00% 0.00% 


TOTAL STATE SOURCES $ 142,494 $ 142,494 $ - $ 8,412 $ 132,881 $ 75,779 $ (9,613) 93.25% 115.62% 


5900 Federal Sources Revenue $ 7,975,500 $ 7,975,500 $ 343,271 $ - $ 7,661,031 $ 7,707,846 $ (314,469) 96.06% 91.77% 

TOTAL FUND REVENUE $ 8,916,184 $ 8,916,184 $ 388,607 $ 45,146 $ 8,542,029 $ 8,593,258 $ (374,155) 95.80% 92.67% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

12 Instructional Resources & Media - - - - - - - 0.00% 0.00% 

13 Curriculum & Staff Development - - - - - - - 0.00% 0.00% 

21 Instructional Leadership - - - - - - - 0.00% 0.00% 

23 School Leadership - - - - - - - 0.00% 0.00% 

31 Guidance, Counseling & Evaluation - - - - - - - 0.00% 0.00% 

32 Social Work Services - - - - - - - 0.00% 0.00% 

33 Health Services - - - - - - - 0.00% 0.00% 

34 Student Transportation - - - - - - - 0.00% 0.00% 

35 Food Services 8,703,006 8,703,006 234,346 279,437 7,983,030 7,970,099 719,976 91.73% 89.44% 

36 Co/Extracurricular Activities - - - - - - - 0.00% 0.00% 

41 General Administration - - - - - - - 0.00% 0.00% 

51 Plant Maintenance & Operations 347,500 347,500 143,502 58,728 386,377 381,426 (38,877) 111.19% 100.99% 

52 Security & Monitoring Services - - - - - - - 0.00% 0.00% 

53 Data Processing Services - - - - - - - 0.00% 0.00% 

61 Community Services - - - - - - - 0.00% 0.00% 

71 Debt Service - - - - - - - 0.00% 0.00% 

81 Facilities Acquisition & Construction - - - - - - - 0.00% 0.00% 

93 Shared Services Arrangements - - - - - - - 0.00% 0.00% 

97 Payments to Tax Increment Fund - - - - - - - 0.00% 0.00% 

TOTAL FUND EXPENDITURES $ 9,050,506 $ 9,050,506 $ 377,848 $ 338,165 $ 8,369,407 $ 8,351,525 $ 681,099 92.47% 89.91% 


OVER EXPENDITURES $ (134,322) $ (134,322) $ 10,759 $ (293,019) $ 172,622 $ 241,733 $ 306,944 


7900 Other Sources - - - - - - - 

8900 Other Uses - - - - - - - 








EXPENDITURES & OTHER USES $ (134,322) $ (134,322) $ 10,759 $ (293,019) $ 172,622 $ 241,733 $ 306,944 

BEGINNING FUND BALANCE 725,512 888,691 888,691 457,117 - 


R Assigned Fund Balance - (6,715) (6,715) - - 

D Unassigned Fund Balance - - - - - 

ENDING RESTRICTED 

FUND BALANCE $ 403,962 $ 547,166 

$ 854,110 $ 511,622 $ 306,944 

10/19/2011 

Unaudited 

239






(Memo) 




6100 6200 6300 6400 6500 6600 6000 6000 

240 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ - 

12 Instructional Resources & Media - - 

13 Curriculum & Staff Development - - 

21 Instructional Leadership - - 

23 School Leadership - - 

31 Guidance, Counseling & Evaluation - - 

32 Social Work Services - - 

33 Health Services - - 

34 Student Transportation - - 

35 Food Services 2,512,487 1,136,773 4,308,206 27,172 5,106 7,989,744 7,970,099 

36 Co/Extracurricular Activities - - 

41 General Administration - - 

51 Plant Maintenance & Operations 386,377 386,377 381,426 

52 Security & Monitoring Services - - 

53 Data Processing Services - - 

61 Community Services - - 

71 Debt Service - - 

81 Facilities Acquisition & Construction - - 

93 Shared Services Arrangements - - 

97 Payments to Tax Increment Fund - - 

GENERAL FUND EXPENDITURES $ 2,512,487 $ 1,523,150 $ 4,308,206 $ 27,172 $ - $ 5,106 $ 8,376,121 $ 8,351,525 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ 2,512,487 $ 1,523,150 $ 4,308,206 $ 27,172 $ - $ 5,106 $ 8,376,121 $ 8,351,525 

10/19/2011 Unaudited


BALANCE SHEET 

DEBT SERVICE FUND 


ASSETS 


Property Taxes Receivable, Net of Allowance 313,924 

Due from Other Governments - 

Due from Other Funds - 

Prepaid Expenses - 

Accrued Interest 


LIABILITIES 

Payables $ 

- 

Due to Other Funds 2,370 



FUND EQUITY 


Assigned Fund Balance $ 2,948,822 



10/19/2011 

Unaudited 

241

REVENUES 

LOCAL SOURCES 


Monthly 

Year-to-Date 




5710 Local Property Taxes $ 11,753,062 $ 11,753,062 $ 26,528 $ 39,905 $ 11,885,917 $ 11,834,692 $ 132,855 101.13% 98.95% 


5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 673,825 673,825 1,094 2,232 554,079 543,144 (119,746) 82.23% 91.53% 



TOTAL LOCAL SOURCES $ 12,426,887 $ 12,426,887 $ 27,622 $ 42,137 $ 12,439,996 $ 12,377,836 $ 13,109 100.11% 98.60% 

STATE SOURCES 


5820 Other State Program (TEA) 3,678,478 3,678,478 - - 3,650,484 3,601,794 (27,994) 99.24% 86.08% 

5830 Other State Program - - - - - - - 0.00% 0.00% 


TOTAL STATE SOURCES $ 3,678,478 $ 3,678,478 $ - $ - $ 3,650,484 $ 3,601,794 $ (27,994) 99.24% 85.70% 


5900 Federal Sources Revenue $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

TOTAL FUND REVENUE $ 16,105,365 $ 16,105,365 $ 27,622 $ 42,137 $ 16,090,480 $ 15,979,630 $ (14,885) 99.91% 95.36% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 









35 Food Services - - - - - - - 0.00% 0.00% 



51 Plant Maintenance & Operations - - - - - - - 0.00% 0.00% 




71 Debt Service 15,464,566 15,464,566 9,345,783 9,968,332 15,452,916 15,993,356 11,650 99.92% 99.98% 



97 Payments to Tax Increment Fund 653,825 653,825 627 (1,272) 544,109 526,237 109,716 83.22% 99.53% 

TOTAL FUND EXPENDITURES $ 16,118,391 $ 16,118,391 $ 9,346,410 $ 9,967,060 $ 15,997,025 $ 16,519,593 $ 121,366 99.25% 99.97% 


OVER EXPENDITURES $ (13,026) $ (13,026) $ (9,318,788) $ (9,924,923) $ 93,455 $ (539,963) $ 106,481 


7900 Other Sources - - - 8,231,161 - 8,231,161 - 

8900 Other Uses - - - (8,231,161) - (8,231,161) - 








EXPENDITURES & OTHER USES $ (13,026) $ (13,026) $ (9,318,788) $ (9,924,923) $ 93,455 $ (539,963) $ 106,481 


- - - - - 

Assigned Fund Balance (2,267,588) (2,842,341) (2,948,822) (2,646,012) 106,481 

ENDING UNASSIGNED 

FUND BALANCE $ - $ - 

$ - $ - $ 212,962 

10/19/2011 

Unaudited 

242





(Memo) 




6100 6200 6300 # 6400 6500 6600 6000 6000 

DEBT SERVICE FUND # 

243 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ 

- 












51 Plant Maintenance & Operations - - 




71 Debt Service 15,452,916 15,452,916 15,993,356 



97 Payments to Tax Increment Fund 544,109 544,109 526,237 

GENERAL FUND EXPENDITURES $ - $ - $ - $ 544,109 $ 15,452,916 $ - $ 15,997,025 $ 16,519,593 

OTHER USES 

8940 Other Uses - - - - - - - 8,231,161 



AND OTHER USES $ - $ - $ - $ 544,109 $ 15,452,916 $ - $ 15,997,025 $ 24,750,754 



ATHLETIC COMPLEX 

STATEMENT OF OPERATIONS 

For the Quarter Ended August 31, 2011 

100-199 

GENERAL FUND 

Memo Memo Difference CY PY 

Quarterly 

Year-to-Date 




REVENUES 

Rental Revenue 

Football/Soccer $ 34,600 $ 34,600 $ 650 $ - $ 22,650 $ 32,270 $ (11,950) 65.46% 116.91% 

Baseball 4,300 4,300 2,250 4,350 6,800 4,350 2,500 0.00% 0.00% 

Softball 6,400 6,400 3,400 6,400 9,800 6,400 3,400 0.00% 0.00% 

Other 12,200 12,200 500 2,000 1,140 12,200 (11,060) 0.00% 0.00% 

Ticket Revenue 

Football 235,000 235,000 25,113 38,822 204,513 273,426 (30,487) 87.03% 113.41% 

Baseball 23,000 23,000 3,658 (1,100) 16,690 22,963 (6,310) 72.57% 122.80% 

Softball 15,200 15,200 47 2,463 7,454 16,010 (7,746) 49.04% 151.04% 

Boy's Soccer 10,500 10,500 284 527 2,261 10,524 (8,239) 21.53% 167.05% 

Girl's Soccer 5,500 5,500 739 225 3,613 5,431 (1,887) 65.69% 226.29% 

Other Revenue 

Parking 49,200 49,200 6,556 9,230 43,326 58,426 (5,874) 88.06% 121.72% 

Signage/Advertising 46,300 46,300 11,250 4,235 60,465 49,610 14,165 130.59% 304.36% 

UIL Events - - - - - - - 0.00% 0.00% 

Other 30,600 30,600 2,967 - 26,267 30,576 (4,333) 85.84% 86.86% 

Total Revenues $ 472,800 $ 472,800 $ 57,414 $ 67,152 $ 404,979 $ 522,186 $ (67,821) 85.66% 123.39% 

EXPENDITURES 

Salaries and Benefits $ 426,417 $ 413,176 $ 83,721 $ 82,361 $ 392,124 $ 397,014 $ 21,052 94.90% 97.32% 

Visiting Teams 68,500 53,808 9,313 23,577 51,767 77,860 2,041 96.21% 123.76% 

Event Services 84,500 57,392 7,977 18,259 60,019 96,599 (2,627) 104.58% 106.53% 

UIL Events 30,277 22,891 - - 22,891 24,407 - 100.00% 100.00% 

Miscellaneous Contracted Services 36,820 140,103 44,399 26,367 122,685 69,159 17,418 87.57% 97.70% 

Utilities 218,479 218,479 76,274 58,634 198,668 177,460 19,811 90.93% 101.72% 

Supplies and Furniture 33,999 35,162 31,593 17,329 32,394 18,064 2,768 92.13% 80.51% 

Fees and Dues 11,008 - - - - 286 - 0.00% 100.00% 

Miscellanoues Operating Costs 5,000 6,149 3,432 798 4,301 4,061 1,848 69.95% 77.65% 

Capital Outlay 6,200 76,526 49,803 8,413 49,803 8,413 26,723 0.00% 0.00% 

Total Expenditures $ 921,200 $ 1,023,686 $ 306,512 $ 235,738 $ 934,652 $ 873,323 $ 89,034 91.30% 100.67% 

Excess (Deficiency) of Revenues Over 

Expenditures $ (356,100) $ (356,100) $ (249,098) $ (168,586) $ (529,673) $ (351,137) $ 21,213 


Contributions - - - - - - 0.00% 0.00% 

Capital Lease (353,825) (353,825) - - (353,841) (355,115) 16 100.00% 99.52% 

Excess (Deficiency) of Revenues and 

Other Sources over Expenditures and 

Other Uses $ (709,925) $ (709,925) $ (249,098) $ (168,586) $ (883,514) $ (706,252) $ 21,229 

244

WISD Child Care Center 

Statement of Net Assets 

August 31, 2011 

ASSETS 

Current assets: 

Cash $ 

- 

Total assets - 

LIABILITIES 

Current liabilities 

Accoutns payable 1,944 

Due to other funds 266,275 

Accrued expenes 555 

Total liabilities 268,774 

NET ASSETS 

Unrestricted net assets (deficit) (268,774) 

Total net assets $ (268,774) 

245

WISD Child Care Center 

Statement of Revenues, Expenses, and Changes in Fund Net Assets 

For period ending August 31, 2011 

Operating revenues: 

YTD 

8/31/2011 

Charges for services $ 

44,061 

Total operating revenues 44,061 

Operating expenses: 

Payroll costs 150,254 

Professional and contracted services 532 

Supplies and materials 71,843 

Other operting expenses 7,008 

Total operating expenses 229,637 

Operating loss (185,576) 

Total net assets, beginning (83,198) 

Total net assets, ending $ (268,774) 

246

Sheryl Davis 





Phone: 254-755-9440 





Following is the quarterly summary of cash and investments held by the school 

district as of August 31, 2011. As of that date, the District had approximately 

$29.4 million cash in Chase bank, $7.5 million in USA Mutual funds and 

$9,825 in money market funds. The District had $28.9 million invested in 

public funds investment pools and $7.5 million invested in certificates of deposit 

with local banking institutions. These certificates of deposit are fully covered by 

FDIC insurance or collateralized by securities held in the District’s name. 

Total cash and investments for the District as of August 31, 2011 was $73.4 

million. This is down $24.8 million from the cash and investments balances of 

the last quarter. Approximately $37.7 million of the total cash and investments 

is invested for capital projects. These investments have accrued interest 

receivable of $379,846. 

Also attached is the cash flow projection for the quarter ending August 31, 2011. 

If you have any questions, please do not hesitate to call. 

Sheryl Davis 


Business and Support Services 

247


CASH AND INVESTMENT REPORT 

FOR THE QTR ENDED AUGUST 31, 2011 

REPORT OF INVESTMENT ACTIVITY 

Coupon or 

Changes 

Average Rate Maturity Book Value Market Value Interest Purchases & Sales & in Market Market Value Book Value Accrued 

Description of Return Date 8/31/2010 8/31/2010 Earnings Transfers In Transfers Out Value 8/31/2011 8/31/2011 Interest 

PUBLIC FUNDS INVESTMENT POOLS 

TEXPOOL: (S&P Rating = AAAm) 

General Fund 0.075% n/a 8,763,812 8,763,812 13,816 137,506,352 (136,836,631) - 9,447,349 9,447,349 n/a 

Payroll Clearing 0.075% n/a 337,585 337,585 1,367 64,770,061 (64,482,715) - 626,298 626,298 n/a 

Debt Service Fund 0.075% n/a 2,173,139 2,173,139 9,357 16,229,423 (15,489,389) - 2,922,531 2,922,531 n/a 

LONE STAR: (S&P Rating = AAAf/S1+) 

General Fund 0.100% n/a 2,123,022 2,123,022 2,130 - (700,000) - 1,425,152 1,425,152 n/a 

Payroll Clearing 0.000% n/a - - - - - - - - n/a 

Debt Service Fund 0.000% n/a - - - - - - - - n/a 

Capital Projects Fund 0.100% n/a 11,548,589 11,548,589 15,186 - (5,000,000) - 6,563,776 6,563,776 n/a 

MBIA: (Fitch Rating = AAA-V1+) 

General Fund 0.140% n/a 1,075,565 1,075,565 2,123 - - - 1,077,687 1,077,687 n/a 

Capital Projects Fund 0.140% n/a 8,895 8,895 17 - - - 8,913 8,913 n/a 

TEXSTAR: (S&P Rating = AAAm) 

General Fund 0.094% n/a 1,175,284 1,175,284 1,373 - (1,000,000) - 176,657 176,657 n/a 

TEXASTERM: (S&P Rating = AAAf) 

General Fund 0.080% n/a 1,772,804 1,772,804 2,488 2,010,000 (1,500,000) - 2,285,292 2,285,292 n/a 

Capital Projects Fund 0.080% n/a - - 419 2,010,000 - 2,010,419 2,010,419 n/a 

Capital Projects Fund S2008 0.080% n/a 6,185,012 6,185,012 4,124 8,210,000 (12,000,000) 2,399,136 2,399,136 n/a 

248 

Total for Public Funds Investment Pools 35,163,707 35,163,707 52,400 230,735,836 (237,008,735) - 28,943,208 28,943,208 $ 

- 

Coupon or 

Changes 



SEPARATELY INVESTED ASSETS: 

Texas Term 0.500% 5/25/2011 2,000,000 2,000,000 10,000 (2,010,000) - - - 

Texas Term (Cap Proj) 0.500% 5/25/2011 2,000,000 2,000,000 10,000 (2,010,000) - - - 

Texas Term (Cap Proj) 0.500% 5/25/2011 2,000,000 2,000,000 10,000 (2,010,000) - - - 

Central National Bank (Cap Proj) 4.250% 8/21/2011 5,312,955 5,312,955 185,184 - (3,100,000) 2,398,139 2,398,139 11,658 

Fidelity Bank (Cap Proj) 2.880% 9/30/2011 2,534,713 2,534,713 55,246 - (1,550,000) 1,039,959 1,039,959 8,167 

Community Bank & Trust (Cap Proj) 2.600% 9/30/2011 2,520,501 2,520,501 48,846 - (1,550,000) 1,019,347 1,019,347 361 

Compas Bank (Cap Proj) 3.585% 9/30/2010 1,500,000 1,500,000 117,202 - (1,617,202) - - 

Compas Bank (Cap Proj) 3.585% 12/31/2010 1,500,000 1,500,000 131,880 (1,631,880) - - 

Compas Bank (Cap Proj) 3.730% 3/31/2011 1,500,000 1,500,000 152,580 - (1,652,580) - - 

Compas Bank (Cap Proj) 3.730% 6/25/2011 1,500,000 1,500,000 167,167 (1,667,167) - - - 

Compas Bank (Cap Proj) 3.920% 9/25/2011 1,500,000 1,500,000 1,500,000 1,500,000 179,830 

Compas Bank (Cap Proj) 12/25/2011 1,500,000 1,500,000 1,500,000 1,500,000 179,830 

Total Separately Invested Assets 25,368,169 25,368,169 888,106 - (18,798,830) - 7,457,445 7,457,445 379,846 

Total Investments 60,531,877 60,531,877 940,506 230,735,836 (255,807,565) - 36,400,654 36,400,654 379,846

CASH EQUIVALENTS: 


CASH AND INVESTMENT REPORT 


REPORT OF INVESTMENT ACTIVITY 

Coupon or 

Changes 



SWS Money Market 0 0 - 0 0 

SWS Money Market (Cap Projects) 12 12 - 10 (10) 12 12 

JP Morgan Securities, Money Market Mutual Fund 9,810 9,810 3 - - - 9,813 9,813 

Total Cash Equivalents 9,822 9,822 3 10 (10) - 9,825 9,825 

249 

CASH: (JP Morgan Chase) 

Local Maintenance 8,809 1,579,856 1,579,856 

Accounts Payable 4,145 4,033,438 4,033,438 

Payroll 792 967,682 967,682 

Capital Projects S2008 3,860 2,527,982 2,527,982 

Food Service 693 725,554 725,554 

District Activity Funds 628 398,878 398,878 

Savings - High Balance 0.200% 11,002 7,457,578 7,457,578 

Savings - High Balance Cap Proj 08 0.200% 17,241 2,626,313 2,626,313 

Savings - High Balance Cap Proj 09 0.200% 35,114 9,116,342 9,116,342 

CASH: (USA Mutuals) 

Insured Cash Shelter Account-Cap Proj 09 0.300% 15,885 5,023,179 5,023,179 

Insured Cash Shelter Account-General 0.300% 7,933 2,508,772 2,508,772 

Total Cash 106,103 36,965,574 36,965,574 

Total Cash and Cash Equivalents 106,106 36,975,399 36,975,399 

TOTAL CASH AND INVESTMENTS 1,046,612 73,376,052 73,376,052 379,846 

We believe the data presented for the year ended August 31, 2011, are accurate in all material respects, and are presented in a manner that fa irly sets forth the investment standing of the Waco Independent School District. 

This report was prepared in compliance with the Waco Independent School District's Investment Policy and the Public Funds Investment Act of the State of Texas. 

10/17/2011 10/17/2011 

Sheryl Davis Date Cindy Shaver Date


CASH FLOW PROJECTIONS 


Sep-11 Oct-11 Nov-11 

Beginning Cash and Investments Balance $ 73,376,052 $ 79,038,241 $ 71,579,174 

Tax Revenue 194,808 1,254,974 2,010,143 

Investment Earnings Revenue 23,828 23,828 23,828 

Other Local Revenue 641,843 1,909,172 3,355,935 

State Revenue 13,087,019 10,970,475 10,217,372 

Federal Revenue 1,004,186 6,552 4,151,289 

Payroll Disbursements (10,754,238) (5,913,233) (5,367,651) 

Accounts Payable Disbursements (2,635,787) (19,010,412) (29,766,139) 

Capital Projects Disbursements 4,100,530 3,299,577 3,299,577 

Ending Cash and Investments Balance $ 79,038,241 $ 71,579,174 $ 59,503,529 

2009 TAX COLLECTIONS 

Penalty & 

Current Delinquent Interest Total 

September, 2009 $ - $ 102,072 $ 39,495 $ 141,568 

October 1,043,621 106,645 28,951 1,179,218 

November 1,759,854 71,588 22,345 1,853,788 

December 11,830,177 26,851 19,205 11,876,232 

January, 2010 19,434,480 75,686 28,642 19,538,808 

February 11,778,681 86,948 121,390 11,987,018 

March 646,729 69,888 86,752 803,368 

April 437,665 83,220 86,700 607,585 

May 484,254 48,847 73,302 606,404 

June 464,786 37,710 84,180 586,676 

July 334,596 22,840 59,179 416,615 

August 108,526 30,105 48,412 187,043 

Total Collections $ 48,323,369 $ 762,400 $ 698,554 $ 49,784,323 

2010 TAX COLLECTIONS 

Penalty & 

Current Delinquent Interest Total 

September, 2010 $ - $ 156,746 $ 38,062 $ 194,808 

October 1,223,336 5,759 25,879 1,254,974 

November 1,851,379 120,882 37,882 2,010,143 

December 11,298,762 84,517 25,409 11,408,688 

January, 2011 19,474,805 846,323 35,522 20,356,651 

February 11,502,542 104,296 134,182 11,741,019 

March 841,568 89,223 112,023 1,042,814 

April 375,375 66,183 61,264 502,822 

May 359,535 38,757 54,821 453,113 

June 486,612 49,556 86,418 622,586 

July 259,980 38,154 53,652 351,787 

August 72,566 6,784 27,480 106,830 

Total Collections $ 47,746,460 $ 1,607,181 $ 692,593 $ 50,046,235 

Sheryl Davis 

Assistant Superintendent Business and Support 

10/17/2011 

Date 

250





RE: XII-F Monthly Financial Reports 

================================================================= 


Attached are the compiled September monthly financial reports for the 

following: 

General Fund 



These interim financial statements have been prepared utilizing data generated 

from the Pentamation general ledger financial system and do not include any 

information related to other special revenue funds, capital projects funds, or 

trust and agency funds. 


Report only. 


The report is presented for information, only. No action is required. 

251

Sheryl Davis 





Phone: 254-755-9440 





The accompanying balance sheets, statements of revenues, expenditures and 

changes in fund balance, and encumbrances and expenditures by fund, 

function and object for the month ending September 30, 2011 have been 

compiled for the General Fund, Food Service Fund, and Debt Service Fund. 

Final cash reconciliation procedures and financial audit activities may result in 

additional adjustments to the September financial statements. These 

preliminary financial reports are prepared utilizing the following assumptions: 

Revenue: 

Recorded on a cash basis with adjustments to 

accrual basis to be made at August 31, 2012. 

Expenditure: Totals on the “Statement of Revenues, Expenditures and 

Changes in Fund Balance” include expenditures occurring 

during the interim period reported. Balances will be 

adjusted to accrual basis at August 31, 2012. 

Outstanding encumbrances are included on the 

“Encumbrances and Expenditures by Fund, Function and 

Object” schedule, only. 

Beginning 

Fund Balance: Represents August 31, 2011 unaudited ending fund 

balance. 

I have not performed an audit or review of these financial statements. Please do 

not hesitate to call if you have any questions or need further assistance. 

Sheryl Davis 

Assistant Superintendent Business and Support Services 

252


BALANCE SHEET 

GENERAL FUND 

As of September 30, 2011 

ASSETS 


Property Taxes Receivable, Net of Allowance 1,157,155 

Due from Other Governments 1,178,349 

Due from Other Funds 6,472,362 

Other Receivables 171,411 


Deferred Expenditures 12,054 


LIABILITIES 

Accounts Payable $ 6,235,976 

Payroll Withholdings and Contributions Payable 662,628 

Accrued Wages Payable 2,818,415 

Due to Other Funds 1,256,802 

Deferred Revenue 1,222,110 

TOTAL LIABILITIES $ 12,195,931 

FUND EQUITY 


Restricted Fund Balance - 


Committed Fund Balance 2,097,422 

Assigned Fund Balance 3,639,375 

Unassigned Fund Balance 30,105,164 



10/19/2011 

Unaudited 

253

REVENUES 


Monthly 

Year-to-Date 




LOCAL SOURCES 

5710 Local Property Taxes $ 38,659,227 $ 38,659,227 $ 88,351 $ 160,868 $ 88,351 $ 160,868 $ (38,570,876) 0.23% 0.43% 

5720 Service to Other Districts 52,000 52,000 0 5,385 - 5,385 (52,000) 0.00% 8.16% 

5730 Tuition & Fees 116,000 116,000 0 50,731 - 50,731 (116,000) 0.00% 9.77% 

5740 Other Local Revenue 2,089,067 2,089,067 18,720 11,218 18,720 11,218 (2,070,347) 0.90% 0.45% 


5760 Intermediate Source (C.E.D.) - - 0 - - - - 0.00% 0.00% 

TOTAL LOCAL SOURCES $ 41,514,994 $ 41,514,994 $ 165,796 $ 308,024 $ 165,796 $ 308,024 $ (41,349,198) 0.40% 0.75% 

STATE SOURCES 

5810 Per Capita & FSP Act $ 60,705,968 $ 60,705,968 $ 12,694,650 $ 25,218,444 $ 12,694,650 $ 25,218,444 $ (48,011,318) 20.91% 40.27% 

5820 Other State Program (TEA) - - 0 - - - - 0.00% 0.00% 

5830 Other State Program 3,591,945 3,591,945 0 310,510 - 310,510 (3,591,945) 0.00% 8.41% 

5840 Shared Services - - 0 - - - - 0.00% 0.00% 

TOTAL STATE SOURCES $ 64,297,913 $ 64,297,913 $ 12,694,650 $ 25,528,954 $ 12,694,650 $ 25,528,954 $ (51,603,263) 19.74% 38.50% 


5900 Federal Sources Revenue $ 4,025,335 $ 4,025,335 $ 1,324 $ 5,389 $ 1,324 $ 5,389 $ (4,024,011) 0.03% 0.25% 

TOTAL FUND REVENUE $ 109,838,242 $ 109,838,242 $ 12,861,770 $ 25,842,367 $ 12,861,770 $ 25,842,367 $ (96,976,472) 11.71% 23.57% 


11 Instruction $ 59,078,787 $ 59,076,400 $ 5,028,351 $ 5,022,521 $ 5,028,351 $ 5,022,521 $ 54,048,049 8.51% 8.70% 

12 Instructional Resources & Media 1,068,363 1,068,364 95,487 94,111 95,487 94,111 972,877 8.94% 8.44% 

13 Curriculum & Staff Development 2,592,599 2,592,599 173,902 76,184 173,902 76,184 2,418,697 6.71% 6.17% 

21 Instructional Leadership 2,501,024 2,460,904 147,918 137,839 147,918 137,839 2,312,986 6.01% 6.10% 

23 School Leadership 8,452,363 8,386,606 698,033 673,599 698,033 673,599 7,688,573 8.32% 7.92% 

31 Guidance, Counseling & Evaluation 3,025,324 3,025,324 278,523 296,207 278,523 296,207 2,746,801 9.21% 8.59% 

32 Social Work Services 744,599 744,599 61,786 60,808 61,786 60,808 682,813 8.30% 8.03% 

33 Health Services 1,100,322 1,100,322 107,523 101,626 107,523 101,626 992,799 9.77% 8.59% 

34 Student Transportation 2,636,332 2,636,332 29,332 24,336 29,332 24,336 2,607,000 1.11% 0.88% 

35 Food Services - - 0 - - - - 0.00% 0.00% 

36 Co/Extracurricular Activities 3,432,023 3,389,358 219,862 194,302 219,862 194,302 3,169,496 6.49% 5.51% 

41 General Administration 3,510,063 3,510,063 273,569 255,945 273,569 255,945 3,236,494 7.79% 7.04% 

51 Plant Maintenance & Operations 15,193,744 15,103,519 865,178 905,082 865,178 905,082 14,238,341 5.73% 6.03% 

52 Security & Monitoring Services 1,794,020 1,794,020 98,723 119,822 98,723 119,822 1,695,297 5.50% 5.92% 

53 Data Processing Services 2,361,815 2,277,538 90,242 144,999 90,242 144,999 2,187,296 3.96% 6.05% 

61 Community Services 658,387 643,237 24,362 54,187 24,362 54,187 618,875 3.79% 4.58% 

71 Debt Service 971,326 971,326 0 - - - 971,326 0.00% 0.00% 

81 Facilities Acquisition & Construction - - 0 - - - - 0.00% 0.00% 

93 Shared Services Arrangements 200,000 200,000 0 - - - 200,000 0.00% 0.00% 

95 Juvenile Justice Program 542,732 542,732 0 - - - 542,732 0.00% 0.00% 

97 Payments to Tax Increment Fund 2,268,678 2,268,678 2,688 361 2,688 361 2,265,990 0.12% 0.01% 

99 Other Intergovernmental Charges 610,210 610,210 148,876 159,775 148,876 159,775 461,334 24.40% 24.95% 

TOTAL FUND EXPENDITURES $ 112,742,711 $ 112,402,131 $ 8,344,355 $ 8,321,704 $ 8,344,355 $ 8,321,704 $ 104,057,776 7.42% 7.44% 


OVER EXPENDITURES $ (2,904,469) $ (2,563,889) $ 4,517,415 $ 17,520,663 $ 4,517,415 $ 17,520,663 $ 7,081,304 


7900 Other Sources - 364,006 - - - - (364,006) 

8900 Other Uses - - - - - - - 





For the Period Ended September 30, 2011 

GENERAL FUND 


EXPENDITURES & OTHER USES $ (2,904,469) $ (2,199,883) $ 4,517,415 $ 17,520,663 $ 4,517,415 $ 17,520,663 $ 6,717,298 


R Nonspednable Fund Balance (250,000) (250,620) (250,620) (235,749) - 

Restricted Fund Balance - - - - - 

R Committed Fund Balance (900,000) (2,097,422) (2,097,422) - - 

D Assigned Fund Balance (145,000) (3,639,375) (3,639,375) (5,146,405) - 

ENDING UNDESIGNATED 

FUND BALANCE $ 20,825,959 $ 23,387,866 

$ 30,105,164 $ 37,986,891 $ 6,717,298 

10/19/2011 

Unaudited 

254





GENERAL FUND 

(Memo) 




6100 6200 6300 6400 6500 6600 6000 6000 

255 

11 Instruction $ 4,964,419 $ 310,301 $ 426,957 $ 39,904 $ - $ - $ 5,741,581 $ 5,604,087 

12 Instructional Resources & Media 95,558 10,521 1,617 107,696 96,148 

13 Curriculum & Staff Development 168,340 4,014 3,810 13,836 190,000 92,512 

21 Instructional Leadership 142,874 30,183 11,507 5,853 190,417 198,414 

23 School Leadership 687,120 11,749 11,079 13,605 723,553 723,883 

31 Guidance, Counseling & Evaluation 277,271 3,010 10,217 2,227 292,725 314,866 

32 Social Work Services 61,786 - 61,786 60,808 

33 Health Services 112,099 - 8,791 97 120,987 110,611 

34 Student Transportation 1,144,999 71,116 - 1,216,115 2,176,936 


36 Co/Extracurricular Activities 148,221 63,732 60,030 79,396 351,379 309,385 

41 General Administration 168,813 199,916 9,829 117,018 10,707 506,283 413,110 

51 Plant Maintenance & Operations 474,408 788,133 231,377 263,630 1,757,548 1,493,157 

52 Security & Monitoring Services 92,362 27,016 3,175 150 122,703 470,063 

53 Data Processing Services 75,072 301,307 36,790 307 413,476 479,741 

61 Community Services 24,362 1,360 421 120 26,263 185,088 




95 Juvenile Justice Program 23,420 23,420 - 

97 Payments to Tax Increment Fund 2,688 2,688 - 

99 Other Intergovernmental Charges 148,876 - 148,876 160,136 

GENERAL FUND EXPENDITURES $ 7,492,705 $ 3,068,537 $ 886,716 $ 538,831 $ - $ 10,707 $ 11,997,496 $ 12,888,945 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ 7,492,705 $ 3,068,537 $ 886,716 $ 538,831 $ - $ 10,707 $ 11,997,496 $ 12,888,945 

10/19/2011 

Unaudited


BALANCE SHEET 



ASSETS 


Due from Other Governments 961,971 

Due from Other Funds - 

Other Receivables - 



LIABILITIES 

Accounts Payable $ 82,996 

Accrued Wages Payable 84,323 




FUND EQUITY 


RestrictedFund Balance 1,647,667 

Unrestricted FundBalance 

Committed Fund Balance 


Unassigned Fund Balance 



10/19/2011 

Unaudited 

256

REVENUES 

LOCAL SOURCES 


Monthly 

Year-to-Date 




5710 Local Property Taxes $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 


5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 200 200 - 35 - 35 (200) 0.00% 0.00% 



TOTAL LOCAL SOURCES $ 800,530 $ 800,530 $ 103,531 $ 96,670 $ 103,531 $ 96,670 $ (696,999) 12.93% 12.11% 

STATE SOURCES 


5820 Other State Program (TEA) 56,500 56,500 - - - - (56,500) 0.00% 0.00% 

5830 Other State Program - - - - - 0.00% 0.00% 


TOTAL STATE SOURCES $ 56,500 $ 56,500 $ - $ - $ - $ - $ (56,500) 0.00% 0.00% 


5900 Federal Sources Revenue $ 8,222,615 $ 8,222,615 $ 961,971 $ 920,528 $ 961,971 $ 920,528 $ (7,260,644) 11.70% 11.54% 

TOTAL FUND REVENUE $ 9,079,645 $ 9,079,645 $ 1,065,502 $ 1,017,198 $ 1,065,502 $ 1,017,198 $ (8,014,143) 11.74% 11.41% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 









35 Food Services 8,723,645 8,723,645 286,430 241,468 286,430 241,468 8,437,215 3.28% 2.77% 



51 Plant Maintenance & Operations 356,000 356,000 176 722 176 722 355,824 0.05% 0.21% 




71 Debt Service - - - - - - - 0.00% 0.00% 



97 Payments to Tax Increment Fund - - - - - - - 0.00% 0.00% 

TOTAL FUND EXPENDITURES $ 9,079,645 $ 9,079,645 $ 286,606 $ 242,190 $ 286,606 $ 242,190 $ 8,793,039 3.16% 2.68% 


OVER EXPENDITURES $ - $ - $ 778,896 $ 775,008 $ 778,896 $ 775,008 $ 778,896 


7900 Other Sources - - - - - - - 

8900 Other Uses - - - - - - - 








EXPENDITURES & OTHER USES $ - $ - $ 778,896 $ 775,008 $ 778,896 $ 775,008 $ 778,896 

BEGINNING FUND BALANCE 725,512 1,091,571 1,091,571 725,512 - 


RAssigned Fund Balance (22,312) (22,312) (20,134) - 

DUnassigned Fund Balance - - - - - 


FUND BALANCE $ 538,284 $ 868,771 

$ 1,647,667 $ 1,293,158 $ 778,896 

10/19/2011 

Unaudited 

257






(Memo) 




6100 6200 6300 6400 6500 6600 6000 6000 

258 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ - 









35 Food Services 281,695 13,420 13,525 125 308,765 261,602 



51 Plant Maintenance & Operations 176 176 722 







97 Payments to Tax Increment Fund - - 

GENERAL FUND EXPENDITURES $ 281,695 $ 13,596 $ 13,525 $ 125 $ - $ - $ 308,941 $ 262,324 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ 281,695 $ 13,596 $ 13,525 $ 125 $ - $ - $ 308,941 $ 262,324 



BALANCE SHEET 



ASSETS 


Property Taxes Receivable, Net of Allowance 313,925 

Due from Other Governments - 

Due from Other Funds 

Prepaid Expenses 

Accrued Interest 


LIABILITIES 

Payables $ 

- 




FUND EQUITY 


Assigned Fund Balance $ 2,975,678 



10/19/2011 

Unaudited 

259

REVENUES 

LOCAL SOURCES 


Monthly 

Year-to-Date 




5710 Local Property Taxes $ 11,897,367 $ 11,897,367 $ 26,856 $ 46,326 $ 26,856 $ 46,326 $ (11,870,511) 0.23% 0.39% 


5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 575,008 575,008 828 497 828 497 (574,180) 0.14% 0.07% 



TOTAL LOCAL SOURCES $ 12,472,375 $ 12,472,375 $ 27,684 $ 46,823 $ 27,684 $ 46,823 $ (12,444,691) 0.22% 0.38% 

STATE SOURCES 


5820 Other State Program (TEA) 3,680,727 3,680,727 - - - - (3,680,727) 0.00% 0.00% 

5830 Other State Program - - - - - - - 0.00% 0.00% 


TOTAL STATE SOURCES $ 3,680,727 $ 3,680,727 $ - $ - $ - $ - $ (3,680,727) 0.00% 0.00% 


5900 Federal Sources Revenue $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

TOTAL FUND REVENUE $ 16,153,102 $ 16,153,102 $ 27,684 $ 46,823 $ 27,684 $ 46,823 $ (16,125,418) 0.17% 0.29% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 









35 Food Services - - - - - - - 0.00% 0.00% 



51 Plant Maintenance & Operations - - - - - - - 0.00% 0.00% 




71 Debt Service 15,523,237 15,523,237 - - - - 15,523,237 0.00% 0.00% 



97 Payments to Tax Increment Fund 629,865 629,865 828 106 828 106 629,037 0.13% 0.02% 

TOTAL FUND EXPENDITURES $ 16,153,102 $ 16,153,102 $ 828 $ 106 $ 828 $ 106 $ 16,152,274 0.01% 0.00% 


OVER EXPENDITURES $ - $ - $ 26,856 $ 46,717 $ 26,856 $ 46,717 $ 26,856 


7900 Other Sources - - - - - - - 

8900 Other Uses - - - - - - - 








EXPENDITURES & OTHER USES $ - $ - $ 26,856 $ 46,717 $ 26,856 $ 46,717 $ 26,856 


Reserve for Encumbrances - - - - - 

RAssigned Fund Balance (2,280,614) (2,948,822) (2,975,678) (2,692,729) 26,856 


FUND BALANCE $ - $ - 

$ - $ - $ 53,712 

10/19/2011 

Unaudited 

260





(Memo) 




6100 6200 6300 # 6400 6500 6600 6000 6000 

DEBT SERVICE FUND # 

261 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ 

- 












51 Plant Maintenance & Operations - - 







97 Payments to Tax Increment Fund 828 828 106 

GENERAL FUND EXPENDITURES $ - $ - $ - $ 828 $ - $ - $ 828 $ 106 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ - $ - $ - $ 828 $ - $ - $ 828 $ 106

WACO INDEPENDENT SCHOOL DISTRICT REGULAR ... - Waco ISD

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