Agenda of School Board Workshop Meeting - Waco ISD

Agenda of School Board Workshop Meeting 

The Board of Trustees 

Waco Independent School District 

A School Board Workshop Meeting of the Board of Trustees of Waco Independent School 

District will be held February 17, 2011, beginning at 6:00 PM in the Waco ISD Conference 

Center, 115 S. 5th Street, Waco, Texas. 

The subjects listed below are for discussion only. Items do not have to be taken in the order 

shown on this meeting notice. 

I. CALL TO ORDER 

II. ESTABLISHMENT OF QUORUM 

III. CLOSED MEETING 

A. Texas Government Code Section: 

1. 551.074 Personnel Matters 

a. Superintendent Selection 

IV. DISCUSSION ON CONSENT AGENDA ITEMS FOR FEBRUARY 24, 2011 

BOARD OF TRUSTEES REGULAR BOARD MEETING 

A. Approve 2010-2011 Budget Amendments (Mr. Cartwright) 3 

B. Approve Bid Award for Elevator Services (Ms. Smith) 6 

C. Approve Bid Award for Professional Services, Mold Assessment Consultation 

and Remediation Protocol Services, Lead Assessment Consultation and 

Geotechnical Soil and Materials Testing (Ms. Smith) 

D. Approve Bid Renewal for Charter Bus Services (Ms. Smith) 11 

E. Approve Bid Renewal for Fire Protection Equipment and Maintenance 

Services (Ms. Smith) 

F. Approve Bid Renewal for Linen and Dust Mop Cleaning Services (Ms. Smith) 20 

G. Approve Bid Renewal for Real Estate Agent Services (Ms. Smith) 25 

H. Designate Computers and Peripheral equipment as Surplus Property (Ms. 

Smith) 

V. REPORTS AND DISCUSSION 

A. Report on E-Rate Program (Mr. Head) 30 

B. Report on Purchases Between $25,000 and $50,000 (Ms. Smith) 31 

C. Report on Redistricting Process (Ms. Davis) 32 

D. Monthly Financial Reports for the Period Ending January 31, 2011 (Ms. 33 

10 

15 

26

Shaver) 

E. Report on Budget Projections, Cost Reduction Strategies and Other Legislative 

Issues (Ms. Davis) 

VI. ADJOURNMENT 

46


Board of Trustee Meeting Agenda Item 

February 24, 2011 

RE: 

2010 – 2011 Budget Amendments 

Presented for: Action X (Consent Agenda (Y/N) Y Report Only 

Supporting Documents: None Attached X Provided Later 

=================================================================== 

Background Information: 

The Texas Education Agency has established additional requirements for school district 

budget preparation. As part of these requirements, a school district must amend the 

official budget before exceeding a functional expenditure category, i.e., instruction, 

administration, etc., in the total district budget. Attached are copies of the proposed 

amendments to the Official Budget identifying details of the requests. The following 

summarizes the effect of these amendments by functional category. 

Summary: 

Amendment #022: Alta Vista Montessori 

This amendment will reallocate budgeted funds for library reading materials to instruction 

for supplies. The adjustment is required to appropriately reclassify the budget to the 

proper expenditure codes per TEA accounting guidelines. 

Source of Funds: 

Use of Funds: 

Fund Balance Effect: 

TEA Code Function Description 

$1,250.00 Library expenditure function 

$1,250.00 Instruction expenditure function 

None 

Amendment #023: General Fund - Security 

This amendment will reallocate budgeted funds for school leadership miscellaneous 

operating to security for contract maintenance and repair. The adjustment is required to 

appropriately reclassify the budget to the proper expenditure codes per TEA accounting 

guidelines. 

Source of Funds: 

Use of Funds: 

Fund Balance Effect: 

Fiscal Implications: 

There is no effect on fund balance. 

Administrative recommendation(s): 

Approve the budget amendments, as presented. 

David Cartwright 

Contact Person 

TEA Code Function Description 

$10,000.00 School Leadership expenditure function 

$10,000.00 Security expenditure function 

None 

3

WACO INDEPENDENT SCHOOL DISTRICT 

AMENDMENT BUDGET FORM AMENDMENT # 022 

CAMPUS OR DEPARTMENT: 

BUDGET CODE 

FDIYR FNC OBJ SO ORG 

1991 12 6329 00 101 

1991 11 6399 00 101 

Alta Vista Montessori 

----------~~--~~~----------~--------- 

CURRENT 

PRG LOPT DESCRIPTION APPROPRIATION 

99 000 Reading Materials 2,000.00 

00 000 General Supplies 14,814.91 

A B C 

CURRENT REQUESTED 

DATE: 2/2/2011 

---.::....;;;..~----- 

ACCOUNT INCREASE AMENDED 

BALANCE (DECREASE) APPROPRIATION 

2,000.00 (1,250.00) 750.00 

3,975.70 1,250.00 16,064.91 

o 

, 

I 

I 

, 

\. 

0.00 

REASON FOR REQUEST: 

To realign funds for purchase of instructional supplies 

BUD 

DEP 

YOU CANNOT REDUCE A BUDGET BY MORE THAN THE CURRENT ACCOUNT BALANCE AMOUNT. 

IBATCH: JV/BCN: DATE: 

Revised 312008 

4

WACO INDEPENDENT SCHOOL DISTRICT 

AMENDMENT BUDGET FORM AMENDMENT # 023 

CAMPUS OR DEPARTMENT: ~G~e~ne~r~al~F~u~nd~-~S~ec~u~ri~ty____________________________ 

DATE: ___A.:.:.1/1.;.;:8;;.:/2:..::0~1..:..1__ 

BUDGET CODE 

FDIYR FNC OBJ SO ORG 

1991 23 6499 SD 801 

1991 52 6249 00 801 

A B C D 

CURRENT REQUESTED 

CURRENT 

ACCOUNT 

INCREASE 

(DECREASE) 

(10,000.00) 

10,000.00 

PRG LOPT DESCRIPTION APPROPRIATION BALANCE 

99 000 Miscellaneous Operating 30,000.00 30,00000 

99 000 Contract Maintenance & Repairs 0.00 000 

AMENDED 

APPROPRIATION 

20,000.00 

10,000.00 

- 

-. 

! 

0.00 

REASON FOR REQUEST: 

To realign funds to cover annual product maintenance agreement for security cameras. 

~)~~ 

David Cartwright 

BUDGET ADMINISTRATOR I BUDGET COORDINA R 

DEPARTMENT HEAD 

TENDENT 

a/tO!1l 

YOU CANNOT REDUCE A BUDGET BY MORE THAN THE CURRENT ACCOUNT BALANCE AMOUNT. 

!BATCH: JV/BCN: OATE: 

Revised 312008 

5




RE: Bid Award for Elevator Service Agreement 

Presented for: Action (Consent Agenda (Y/N) Y Report Only 


=================================================================== 


Competitive sealed bids, Bid # 10-0874, have been opened and evaluated for the 

purpose of awarding a contract for an Elevator Service Agreement. There were 

four respondents to the proposal. After the proposals were evaluated, it was 

recommended that A & F Elevator Company, Inc. be awarded the contract for 

Elevator Service Agreement. A tabulation of the bid proposal is attached for your 

review. 

This contract will be valid thru February 28, 2012. 


The cost of these services will be charged to the appropriate maintenance 

contracted services budget. 

Administrative Recommendation(s): 

The Administration recommends that the contract for Elevator Service Agreement 

be awarded to A & F Elevator Company, Inc., as presented. 

Sherry Smith 


6

Organization 

Waco ISD Purchasing 

Bid Creator Judy Monroe Buyer 

Email 

jmonroe@wacoisd.org 

Phone (254) 755-9458 

Fax (254) 955-9688 

Bid Request Number 10-0874 Addendum 3 

Title 

Elevator Service Agreement 

Bid Type 

RFP 

Open Date 

1/7/2011 3:25:34 PM Central 

Close Date 

1/24/2011 3:00:00 PM Central 

Responding Suppliers Suppliers 

Name City State Response Submitted Status 

A&F Elevator Company, Inc. Garland TX 1/24/2011 10:52:02 AM Central DBE 

Access Lift & Service Company, Inc. Peaster TX 1/24/2011 1:14:23 PM Central SBE, DBE 

Schindler Elevator Corporation Austin TX 1/24/2011 2:51:17 PM Central 

ThyssenKrupp Elevator Temple TX 1/24/2011 9:06:39 AM Central 

Administration Building - 2 elevators 

Name Price Extended 

A&F Elevator Company, Inc. $ 160.00 $ 160.00 

Access Lift & Service Company, Inc. $ 200.00 $ 200.00 

Schindler Elevator Corporation $ 360.00 $ 360.00 $180 per elevator. 

ThyssenKrupp Elevator $ 524.00 $ 524.00 

Cesar Chavez - 1 Elevator 



Schindler Elevator Corporation $ 85.00 $ 85.00 



Provident Heights - 1 elevator 






7 

1 of 3

Brook Avenue - 1 Evevator 






Alternative Campus - 1 Elevator 






West Avenue - 1 elevator 






A.J. Moore - 1 elevator 






North Waco - 1 Elevator 

Name Price Extended Status 

A&F Elevator Company, Inc. $ 80.00 $ 80.00 DBE 


Access Lift & Service Company, Inc. $ 100.00 $ 100.00 SBE, DBE 


University High School - 1 elevator 






8 


Sports Complex - 1 elevator & 2 Chahairlifts 






Waco High School - 1 Elevator & 2 Chairlifts 




ThyssenKrupp Elevator 

$ 193.70 $ 193.70 


Brazos Middle School - 1 Elevator 






Total monthly cost 13 Elevators & 4 Chairlifts 


A&F Elevator Company, Inc. $ 1,265.00 $ 1,265.00 

Access Lift & Service Company, Inc. $ 1,450.00 $ 1,450.00 

Schindler Elevator Corporation $ 1,535.00 $ 1,535.00 

ThyssenKrupp Elevator 

$ 2,078.70 $ 2,078.70 

9 





RE: Bid Award of Professional Services – Mold Assessment Consultant and 

Remediation Protocol Services 


Supporting Documents: None x Attached Provided Later 

=================================================================== 


The District has formally requested Statements of Qualifications from firms who 

offer the following types of professional services: mold assessment and 

remediation protocol services, lead assessment, and geotechnical soils and 

materials testing. Four firms submitted their qualifications to the district. 

Responding Firms: 

Farmer & Associates - Austin 

Esesis Environmental Partners Corp.- Waco 

Environmental Consultants, Inc.- Houston 

Baer Engineering and Environmental Consulting, Inc. – Austin (HUB) 

Of the four companies submitting qualifications for professional services for mold 

and lead assessment services, the maintenance department recommends using 

Esesis Environmental Partners Corporation based here in Waco, Texas. The 

District has used Esesis several times in the past for asbestos and indoor air 

quality issues and found their services to be efficient, timely and professional. 

Esesis is familiar with many of our campuses and the concerns with lead and 

mold that are common to this area. There were no responses from qualified 

geotechnical testing firms, and that portion may be rebid at a later date. 


The funds for these services will come out of bond proceeds. Non-bond related 

work will come out of the appropriate contracted professional services budget. 


The Administration recommends the Board approve the award of these 

professional services as recommended on the attached document. 

Sherry Smith 


10




RE: Bid Renewal for Charter Bus Services 



=================================================================== 


Sealed bids, Bid # 08-0758, have been previously opened and evaluated for the 

purpose of awarding a contract for Charter Bus Services. There were three 

respondents to the original proposal. After the proposals were evaluated, the 

Purchasing Department recommended that Central Texas Trails be awarded as 

the primary vendor, and Brazos Valley Travel be awarded as secondary vendor. 

Both the Athletic Department and the Fine Arts Departments have been pleased 

with the quality of service they have received and would like to exercise our option 

to renew this contract for an additional one (1) year period. This renewal is 

agreeable with both Central Texas Trails and Brazos Valley Travel. A tabulation of 

the original bid proposal is attached for your review. 

This contract will be valid thru March 31, 2012. 


The cost of these services will be charged to the appropriate contracted services 

budget. 


The Administration recommends that the contract renewal for Charter Bus 

Services be awarded to Central Texas Trails as the primary vendor and Brazos 

Valley Travel as the secondary vendor, as presented. 

Sherry Smith 


11

Section One: Buses needed for specified dates for the 2008-2009 

football season: 

Charter Bus Services 

Bid Tabulation # 08-0758 

Item Bus Qty Date of Game Destination Unit Price 

Secondary 

Extended 

Amount Unit Price 

Primary 

Brazos Valley Travel Central Texas Trails 

Extended 

Amount Unit Price 

Red Carpet Charters 

Extended 

Amount 

1 For the Waco High Lions Varsity Football Team - 56 Passenger Buses 

2 5-Sep-08 Copperas Cove $ 975.00 $ 1,950.00 $ 1,020.00 $ 2,040.00 $ 2,352.00 $84.00 per hr 

2 26-Sep-08 Ennis 975.00 

2 17-Oct-08 Cleburne 975.00 

$ $ 1,950.00 $ 1,020.00 $ 2,040.00 $ 2,352.00 $84.00 per hr 

$ $ 1,950.00 $ 1,020.00 $ 2,040.00 $ 2,352.00 $84.00 per hr 

Will you allow meals to be eaten on the bus 

Yes * Yes Yes 

Proposed Year of Model Bus 2004-2008 2001-2007 1998-2006 

Proposed Model of Bus MCI J4500 Van Hool Van Hool 

Proposed Passenger Size 

56 57 57 

* Must clean up any spills or messes 

2 For the Waco University High Trojans Varsity Football Team - 56 Passenger Buses 

2 Sept. 12, 2008 Red Oak $ 975.00 $ 1,950.00 $ 1,020.00 $ 2,040.00 $ 2,352.00 $84.00 per hr 

2 Oct. 24, 2008 Midlothian $ 975.00 $ 1,950.00 $ 1,020.00 $ 2,040.00 $ 2,352.00 $84.00 per hr 

2 Nov. 7, 2008 Ennis $ 975.00 $ 1,950.00 $ 1,020.00 $ 2,040.00 $ 2,352.00 $84.00 per hr 

Will you allow meals to be eaten on the bus 

Yes * Yes Yes 

Proposed Year of Model Bus 2004-2008 2001-2007 1998-2006 

Proposed Model of Bus MCI J4500 Van Hool Van Hool 

Proposed Passenger Size 56 Pax 57 57 

* Must clean up any spills or messes 

5 

Waco High and University High are traditionally in the 

football playoffs. Will you be able to supply buses for 

the football teams and bands as required after the 

regular season ends on November 7, 2008 

Most Likely Yes Yes 

12



Section Two: Buses needed on an “as needed” basis: 

1. Hourly Rates - Short Distance Trips - Weekdays 


Bus Size Rate per Hr 

Min. # of 

Hrs 

Extra Hr 

Rate After 

Min Rate per Hr 


Hrs 

Extra Hr 

Rate After 




Hrs 

Extra Hr 

Rate After 

Min 

47 pass. (Max) $ 130.00 

5 $65.00 N/A N/A N/A 

52 pass. $ 134.00 

5 $70.00 N/A N/A N/A 

55-57 pas $600.00 5 $975.00 $138.00 5 $80.00 $ 84.00 

6 $ 84.00 

Define Short Distance Trips: 

2. Hourly Rates - Long Distance Trips - Weekdays 




Hrs 

Extra Hr 

Rate After 



Hrs 

Extra Hr 

Rate After 




Hrs 

Extra Hr 

Rate After 

Min 

47 pass. (Max) $ 130.00 

5 $65.00 N/A N/A N/A 

52 pass. $ 134.00 

5 $70.00 N/A N/A N/A 

55-57 pas $600.00 5 $975.00 $138.00 5 $80.00 $ 84.00 

6 $ 84.00 

Define Long Distance Trips: 

3. Hourly Rates - Short Distance Trips - Weekends 

Brazos Valley Travel Central Texas Trails Red Carpet Charters 



Hrs 

Extra Hr 

Rate After 



Hrs 

Extra Hr 

Rate After 



Hrs 

Extra Hr 

Rate After 

Min 

47 pass. (Max) $ 130.00 

5 $65.00 N/A N/A N/A 

13

52 pass. $ 134.00 

5 $70.00 N/A N/A N/A 



55-57 pas $600.00 5 $ 975.00 $138.00 5 $80.00 $ 84.00 

10 $ 84.00 

Define Short Distance Trips: 

4. Hourly Rates - Long Distance Trips - Weekends 




Hrs 

Extra Hr 

Rate After 



Hrs 

Extra Hr 

Rate After 



Hrs 

Extra Hr 

Rate After 

Min 

47 pass. (max) $ 130.00 

5 $65.00 N/A N/A N/A 

52 pass. $ 134.00 

5 $70.00 N/A N/A N/A 

55-57 pas $600.00 5 $975.00 $138.00 5 $80.00 $ 84.00 

10 $ 84.00 

Define Long Distance Trips: 

5. Daily Flat Rate: 

Bus Size Daily Rate 


Rate Per 

Live Mile 

Rate Per 

Dead Mile Daily Rate 

Rate Per 

Live Mile 

Rate Per 

Dead Mile Daily Rate 

Rate Per 

Live Mile 

47 pass. $ 870.00 $ 3.48 $ 2.10 N/A N/A N/A 

52 pass. $ 900.00 $ 3.60 $ 2.10 N/A N/A N/A 

Rate Per 

Dead Mile 

55-57 pas $975.00 $ 3.25 $ 2.25 $ 1,020.00 $ 3.90 $ 2.10 $ 1,008.00 3.60 1.50 

Define live with passengers on coach 

Define dead mile: no passengers on coach 

Extra daily fees 

for trips more than 1 day Drivers single room 

Depending on fuel, a fuel surcharge may be 

added 

Miles Traveled with Passengers 

Miles Traveled with out Passengers 

Cost of Tolls, drivers room as required 

Daily Rate or mileage rate whichever is 

Greater 

Motocoach loaded with passengers 

Driver going to pickup location 

Driver hotel & Meals $93./24hour 

$419.40 charge from bus origin to 

our school district 

Note: None of the three vendors are classified as HUB vendors 

14




RE: Bid Renewal for Fire Protection Equipment and Maintenance Service 



=================================================================== 


Competitive sealed bids, Bid # 10-0837, have been previously opened and 

evaluated for the purpose of awarding a contract for Fire Protection Equipment 

and Maintenance Service. There were four respondents to the original proposal. 

After the proposals were evaluated, the Maintenance Department recommended 

that A-1 Fire and Safety be awarded the contract for Fire Protection Equipment 

and Maintenance Service. A tabulation of the original bid proposal is attached for 

your review. 

The Maintenance Department has been pleased with the quality of service which 

has been provided by A-1 Fire and Safety and would like to exercise a one year 

renewal option. A-1 Fire and Safety is agreeable to this renewal. 

This contract will be valid thru February 28, 2012. 


The cost of these services will be charged to the appropriate maintenance 

contracted services budget. 


The Administration recommends that the contract renewal for Fire Protection 

Equipment and Maintenance Service be awarded to A-1 Fire and Safety, as 

presented. 

Sherry Smith 


15

Bid Tabulation 10-0837 

Fire Protection Equipment and Maintenance Services 

Item Quanity Description 

1 700 

Portable fire extinguishers Annual 

inspection as per NFPA 10 2002 edition Unit Extented Price HUB 

A-1 Fire & Safety $ 3.25 

$ 2,275.00 Yes 

Esquire Fire & Safety $ 3.40 

$ 3,407.00 No 

Koetter Fire Protection of Austin $ 2.00 

$ 1,400.00 No 

T exas Fire & Safety $ 5.00 

$ 3,500.00 Yes 

2 32 

Fixed systems (hood & duct) Semi-Annual 

inspection as per NFPA 96 2001 edition Unit 

Extended Price - 

Semi-Annually 


$ 3,808.00 


$ 3,840.00 

Koetter Fire Protection $ 100.00 

$ 6,400.00 

Texas Fire & Safety $ 125.00 

$ 8,000.00 

3 Cost of replacement of fusible links Each 





4 

Refills or 6 year maintenance as required 

of portable fire extinguishers, dropped at 

vendors's shop. Labor or service fee and 

chemical for: 

1 

16



a 5 lb extinguishers Per Unit 





b ABC Multipurpose Chemical Per Lb Total 


$ 12.50 

Esquire Fire & Safety $ - 

$ 12.95 


$ 12.50 


$ 25.00 

c 10 lb. extinguisher Per Unit 





d ABC Multipurpose Chemical Per Lb Total 


$ 20.00 


$ 20.00 


$ 20.00 


$ 20.00 

2 

17



5 

Fixed Systems Recharges (32 Systems) 

Emergency service (24 hour reaction time 

as required 

a Labor and Service per cylinder Each 



Koetter Fire Protection 


Price quoted $55.00 per hour not per cylinder 

b Listed Wet Chemical Agent Brand Per Gallon 

A-1 Fire & Safety Ansul $ 31.00 

Kidde $ 27.00 

Rangeguard $ 27.00 

Amerex $ 27.00 

Pyrochem 27.00 

$ 

Esquire Fire & Safety Rangeguard $ 40.00 

Kidde $ 40.00 

Ansul $ 60.00 

Pyrochem $ 40.00 

Amerex $ 60.00 

Buckeye $ 40.00 

Koetter Fire Protection Ansul $ 32.50 

Texas Fire & Safety Ansul $ 10.00 

Pyrochem $ 10.00 

Kidde $ 10.00 

3 

18



6 Hydrostatic Testing ( 30 Locations) 

For Dry Chemicals (every 12 years) Per Unit 





For Water Cylinders (every 5 years) Per Unit 





For Carbon Dioxide (every 5 yerars) Per Unit 





7 Cost of New Extinguishers: Each 

5 lb ABC Dry Chemical extinguishers 





10 lb ABC Dry chemical extinguishers Each 





4 

19




RE: Bid Award for Linen and Dust Mop Cleaning Services 



=================================================================== 


Competitive sealed bids, Bid # 10-0838, have been opened and evaluated for the 

purpose of awarding a contract for linen and dust mop cleaning service for the 

district. There were four bids received for this service. After the proposals were 

evaluated, the Child Nutrition Department and Custodial Department 

recommended that G & K Services be awarded the linen cleaning service and 

Aramark Uniform Service be awarded the special function items and dust mop 

cleaning service. A tabulation of the bid proposal is attached for your review. 

Both department have been pleased with the service which has been provided by 

G & K Services and Aramark Uniform Service, and would like to exercise our 

option to renew this contract for an additional one (1) year period. This is 

agreeable with both G & K Services and Aramark Uniform Service. 

This contract will be valid from date of award thru February 25, 2012. 


The cost of these services will be charged to the Child Nutrition Services and the 

Custodial Department’s contracted services budget. 


The Administration recommends that the contract for Linen Cleaning Service be 

awarded to G & K Services and Special Function Items and Dust Mop Cleaning be 

awarded to Aramark Uniform Services, as presented. 

Sherry Smith 


20


Linen and Dust Mop Cleaning Service 

LINEN CLEANING SERVICE 

Unit Extended Total Total Cost Status 

Item Quanity Description Price Price Items 1 - 4 Linen 

1 2250 

Towels - Standard 15" X 26", 20 oz 

Herringbone glass towel. White with green 

strip down the center 

Admiral Linen and Uniform Services 

( Red stripe on edges) 0.14 $ 315.00 

Aramark Linen Service 0.09 $ 202.50 

G & K Services 0.07 $ 157.50 

G & K Services (1% auto replace) $ 18.00 per 

week 0.40 $ 18.00 

Martin Linen Service 0.115 258.75 

$ HUB 

2 385 Grill Pads 

Admiral Linen and Uniform Services 0.24 $ 92.40 


G & K Services 0.10 $ 38.50 

Martin Linen Service 0.13 $ 50.05 

3 32 Laundry Bag with 18" loop 

Admiral Linen and Uniform Services 0.05 $ 1.60 


G & K Services N/C N/C 

Martin Linen Service $ 0.10 $ 3.20 

4 32 Laundry Bag Rack 

Admiral Linen and Uniform Services 0.05 $1.60 $ 410.60 $ 14,371.00 

Aramark Linen Service N/C N/C $ 237.15 $ 8,300.25 

G & K Services N/C N/C $ 787.50 $ 7,490.00 

Martin Linen Service $ 0.10 $ 3.20 $ 315.20 $ 11,032.00 

1 

21



SPECIAL FUNCTION ITEMS 

Unit Extended 

Item Quanity Description Price Price 

5 240 54" X 112" Table Clothes 

Admiral Linen and Uniform Services $1.90 $ 456.00 

Aramark Linen Service $1.36 $ 326.00 

Martin Linen Service $2.50 $ 600.00 

6 100 Napkins 



G & K Services (Red & Blk) $0.08 $ 8.00 


7 100 80" Square Table Clothes 

Admiral Linen and Uniform Services (85") $1.90 $ 190.00 


G & K Services (Red & Blk) N/A N/A 


8 20 Extra Bags 



G & K Services (Red & Blk) N/C N/C 


9 7 Extra Racks 

Admiral Linen and Unifrom Services $0.05 $ 0.35 

Aramark Linen Service N/C N/C 


2 

22




10 2 Soil Houses 

Admiral Linen and Unifrom Services $3.00 $ 6.00 

Aramark Linen Service N/C N/C 


Martin Linen Service (weekly) $5.00 $ 10.00 

DUST MOP CLEANING SERVICE 

Unit Extended Total Total 

Item Quanity Description Price Price Items 1 - 4 Mop Service 

1 300 24" Dust Mop Head 



G & K Services $0.90 $ 270.00 





G & K Services $1.35 $ 472.50 





G & K Services $1.65 $ 99.00 


3 

23




Admiral Linen and Uniform Services $2.65 $ 53.00 $ 1,004.50 $ 26,117.00 

Aramark Linen Service $1.31 $ 26.20 $ 580.30 $ 15,087.80 

G & K Services $2.25 $ 45.00 $ 886.50 $ 23,049.00 

Martin Linen Service $1.75 $ 35.00 $ 862.50 $ 22,425.00 

SUBTOTAL - BOTH SERVICES 

Admiral Linen and Uniform Service $ 40,488.00 

Aramark Linen Service $ 23,388.05 

G & K Services $ 30,539.00 

Martin Linen Service $ 33,457.00 

ADDITIONAL CHARGES 

Admiral Linen and Uniform Services None $ - 

Aramark Linen Service Yes- 5% Service Charge $ 1,169.41 

G & K Services $4.00 weekly @ 35 delivies $ 140.00 

Martin Linen Service $10.00 a week - Fuel Charge $ 520.00 

TOTAL ALL SERVICES & CHARGES 

Admiral Linen and Unifrom Services No $ 40,488.00 

Aramark Linen Services No $ 24,557.46 

G & K Services No $ 30,679.00 

Martin Linen Service Yes $ 33,977.00 

HUB 

RECOMMENDATION: 

Linen Cleaning Service 

Special Funtion Items & Dust Mop Cleaning 

G & K Services 

Aramark Linen Service 

4 

24




RE: Bid Renewal for Real Estate Agent Services 


Supporting Documents: None X Attached Provided Later 

=================================================================== 


Request for Proposals, RFP # 07-0748, have been previously opened and evaluated 

for the purpose of awarding a contract for Real Estate Agent Service. We received 

two bids for this service. Finance staff had previously reviewed the proposal 

responses and felt that Coldwell Banker Commercial (CBC) Jim Stewart, Realtors 

was the best value to the district. 

We have been pleased with the service that we have received from Coldwell Banker 

Commercial, Jim Stewart, and Realtors and would like to exercise our option to 

renew this contract for an additional one (1) year period. This is agreeable with 

Coldwell Bankers, Jim Stewart Realtors, as well. 

This bid will expire February 28, 2012. 


The cost of this service will be deducted from proceeds for property sold in the 

form of sales commissions. Commissions paid on purchased property will be paid 

by the Seller of the property. 


The Administration recommends that the contract renewal for real estate agent 

services be awarded to Coldwell Banker Commercial Jim Stewart, Realtors, as 

presented. 

Sherry Smith 


25




RE: Designate Computers and Peripheral Equipment as Surplus Property 

Presented for: Action (Consent Agenda (Y/N) X Report Only 


=================================================================== 


The District has 120 computers. Monitors and peripheral equipment ready for 

disposal. The hard-drive for each of these computers has been cleaned of all data, 

barcode numbers (when available) have been recorded and equipment will be 

removed from the District’s fixed assets records. 


None 

Administration Recommendations: 

The Administration recommends that the attached list of items be declared 

surplus, as presented. 

Sherry Smith 


26


Inventory Removal 

ampus / Dept. Name Technology Title / No. 40575 

CODE * 

Barcode # 

Federal 

Property Description Make Model # Serial # 

25348 N Desktop Computer Dell gx60 9H08P31 

21966 N Desktop Computer Dell gx60 4Y37021 

None N Desktop Computer Dell gx60 5F08P31 

25346 N Desktop Computer Dell gx60 1J08P31 

26689 N Desktop Computer Dell gx60 C53BX31 

26693 N Desktop Computer Dell gx60 H93BX31 

26687 N Desktop Computer Dell gx60 D63BX31 

None N Desktop Computer Dell gx60 6D08P31 

None N Desktop Computer Dell gx60 GH08P31 

21962 N Desktop Computer Dell GX150 BX37021 

None N Desktop Computer Dell GX150 7X37021 

None N Desktop Computer Dell GX150 G5BJW01 

None N Desktop Computer Dell GX150 C5BJW01 

21969 N Desktop Computer Dell GX150 5X37021 



None N Desktop Computer Dell gx60 G7KXN21 

None N Desktop Computer Dell gx60 JB3BX31 

21967 N Desktop Computer Dell GX150 1Y37021 

None N Desktop Computer Dell GX150 JX59711 

16559 N Desktop Computer Dell GX150 GX59711 


25363 N Desktop Computer Dell GX150 1D08P31 

27226 N Desktop Computer Shea Shea 175963 




None N Desktop Computer Shea Shea 172790 







None N Desktop Computer Shea Shea N/A 






None N Desktop Computer Shea Shea 175989 





27











21593 N laptop Toshiba Sat 1400 82050789PU 

24434 N Computer dell gx60 7WJNV21 

24421 N Computer dell gx60 JVJNV21 

24415 N Computer dell gx60 DVJNV21 

22543 N Computer dell gx60 GCWP521 

None N Computer dell gx60 G8H7P11 

None N Computer dell gx60 FBRNT21 

29429 N Computer dell gx60 4PX5X51 

29428 N Computer dell Optiplex 280 N/A 

21550 N Computer dell GX150 JPJYR11 

24999 N Computer dell 270 1BCZ331 

28108 N Computer apple emac YM417V2UQJ6 

28118 N Computer apple emac YM4184V7QJ6 

28110 N Computer apple emac N/A 

23507 N Computer apple emac G83130YBNU0 

23513 N Computer apple emac G83131KBNU0 

29513 N Laptop Dell Latitude 505 FY56X51 

29506 N Laptop Dell Latitude 505 1V56X51 

29524 N Laptop Dell Latitude 505 1Z56X51 

29530 N Laptop Dell Latitude 505 48KQV51 

29495 N Laptop Dell Latitude 505 HW66X51 

29486 N Laptop Dell Latitude 505 4X66X51 

29521 N Laptop Dell Latitude 505 CV56X51 

31361 N Laptop Dell Latitude 505 7J33T71 

28314 N Laptop Dell Latitude 505 87QZ251 

28226 N Laptop Dell Latitude 505 HH70351 

28218 N Laptop Dell Latitude 505 D860351 

29511 N Laptop Dell Latitude 505 9W56X51 

30609 N Laptop Dell Latitude 505 N/A 

28233 N Laptop Dell Latitude 505 GX70351 

29517 N Laptop Dell Latitude 505 4Y56X51 

30605 N Laptop Dell Latitude 505 2Y70871 

28097 N Computer apple emac YM417V0FQJ6 


28120 N Computer apple emac YM4184VHQJ6 


28113 N Computer apple emac YM4184VNQJ6 

28101 N Computer apple emac 00 0A 95 D2 48 6A 

28112 N Computer apple emac YM4184VRQJ6 


28107 N Computer apple emac YM417UYPQJ6 

28119 N Computer apple emac YM4184W7QJ6 

28

28122 N Computer apple emac YM4184VAQJ6 

28109 N Computer apple emac N/A 

28100 N Computer apple emac YM417V1AQJ6 

None N Computer apple emac YM417V37QJ6 

28103 N Computer apple emac YM417V3EQJ6 

6177 N printer lexmark 410 2521479 

6176 N Printer Lexmark M410 2521441 


28331 N Laptop Dell Latitude 505 J9QZ251 

29523 N Laptop Dell Latitude 505 2W56X51 


29488 N Laptop Dell Latitude 505 9V66X51 

29502 N Laptop Dell Latitude 505 7Y56X51 

28318 N Laptop Dell Latitude 505 H8QZ251 

29531 N Laptop Dell Latitude 505 2BKQV51 

29497 N Laptop Dell Latitude 505 FW66X51 

28228 N Laptop Dell Latitude 505 BS70351 

21577 N Laptop Toshiba Sat 1400 72116153PU 






29


Board of Trustee Workshop Agenda Item 


RE: 

Report on E-Rate Program 

Presented for: Action (Consent Agenda (Y/N) Report Only Y 

Supporting Documents: None Attached Provided Later X 


Staff will present information on the Waco ISD’s participation in the federal Universal E- 

Rate Program. 


NA 


Presented for information, only. 

Sheryl Davis 


Approved by Superintendent 

30




RE: Purchases between $ 25,000 and $ 50,000 

Presented for: Action (Consent Agenda (Y/N) Report Only X 

Supporting Documents: None X Attached Provided Later 

=================================================================== 


Report on purchases between $ 25,000 and $50,000 as per board request. 

VENDOR COST DESCRIPTION 

Rushworks, TV $49,625 WISD TV Station Software 


N/A 

Administration Recommendations: 

N/A 

Sherry Smith 


31




RE: 

Report on Redistricting Process 




Staff will present information and tentative timelines for the redistricting process. 


NA 



Sheryl Davis 



32




RE: Monthly Financial Reports 

Presented for: Action (Consent Agenda (Y/N) Report Only X 


=================================================================== 


Attached are the compiled January monthly financial reports for the following: 

General Fund 

Food Service Fund 

Debt Service Fund 

These interim financial statements have been prepared utilizing data generated 

from the Pentamation general ledger financial system and do not include any 

information related to other special revenue funds, capital projects funds, or trust 

and agency funds. 


None 


None 

Sheryl Davis 



33

Office of the Assistant Superintendent 

for Business and Support Services 


Sheryl A. Davis, CPA 

Assistant Superintendent for 

Business and Support Services 


501 Franklin Avenue, Waco, Texas 76701 

P.O. Box 27, Waco, Texas 76703 

Voice: 254-755-9490 

Fax: 254-755-9602 

Email: sdavis@wacoisd.org 

Board of Trustees 


Waco, Texas 

I have compiled the accompanying balance sheets, statements of revenues, expenditures and 

changes in fund balance, and encumbrances and expenditures by fund, function and object for 

the month ending January 31, 2011 for the General Fund, Food Service Fund, and Debt Service 

Fund. Final cash reconciliation procedures and financial audit activities may result in additional 

adjustments to the January financial statements. These preliminary financial reports are prepared 

utilizing the following assumptions: 

Revenue: 

Recorded on a cash basis with adjustments to accrual basis to be made at 

August 31, 2011. 

Expenditure: Totals on the “Statement of Revenues, Expenditures and Changes in Fund 

Balance” include expenditures occurring during the interim period 

reported. Balances will be adjusted to accrual basis at August 31, 2011. 

Outstanding encumbrances are included on the “Encumbrances and 

Expenditures by Fund, Function and Object” schedule, only. 

Beginning 

Fund Balance: Represents August 31, 2010 audited ending fund balance. 

I have not performed an audit or review of these financial statements. Please do not hesitate to 

call if you have any questions or need further assistance. 

Sheryl Davis 

Assistant Superintendent for Business and Support Services 

34

Comparison of Fiscal year 2010-2011 Revenues and Expenditures to 

Previous Fiscal Year as of January 31, 2011 

Variations in revenues and expenditures as compared to the previous year are primarily due to 

the cyclical nature of budgetary receipts and expenditures. The larger variances are explained in 

this summary. 

General Fund 

Revenues: 

5710 Local Property Taxes – Current year tax collections exceed those of the prior year by 

$2,123,067 or 8.78%, which indicates a faster rate of collection than in prior year. 

5740 Other Local Revenue – The decrease of $1,038,666 is primarily due to prior year’s receipt 

of partial insurance recovery funds for the AJ Moore fire damage. 

5900 Federal Sources Revenue – The increase of $232,952 is due to the increase in funding from 

the Texas Medicaid Healthcare Partnership. 

Functional Expenditures: 

Expenditures in the functional categories appear to be consistent with last year’s spending 

pattern with the exceptions shown below. 

11 Instruction - Expenditures are down by $254,290 due to the timing of wage accrual entries. 

36 Co/Extracurricular Activities – Under-expenditures are related, in part, to decreased revenue, 

particularly from concessions. 

51 Plant Maintenance & Operations – Expenditures are down by $451,563 due to timing of 

electricity payments in 2009-10 

Revenues: 

Food Service Fund 

5750 Co/Extracurricular Activities – Revenues are down by $44,662 from the prior year, 

reflecting a decrease in paid lunches. 



pattern with the exceptions shown below: 

51 Plant Maintenance & Operations – Expenditures are down by $57,365 due to an adjustment 

that was made to an electricity payment and not receiving the January 2011 invoice. 

35

Debt Service Fund 

Revenues: 

5710 Local Property Taxes – Current year tax collections are $639,229 higher than the prior 

year, which indicates a faster rate of collections. 



pattern with the exceptions shown below. 

None 

36


BALANCE SHEET 

GENERAL FUND 

As of January 31, 2011 

ASSETS 

Cash and Temporary Investments $ 41,729,717 

Property Taxes Receivable, Net of Allowance 1,157,155 

Due from Other Governments 1,347,337 

Due from Other Funds 7,646,649 

Other Receivables 12,957 

Inventories 215,766 

Deferred Expenditures - 

TOTAL ASSETS $ 52,109,581 

LIABILITIES 

Accounts Payable $ 127,205 

Payroll Withholdings and Contributions Payable 614,925 

Accrued Wages Payable 4,640,782 

Due to Other Funds 5,311,393 

Deferred Revenue 1,029,594 

TOTAL LIABILITIES $ 11,723,899 

FUND EQUITY 

Reserved for Inventory $ 248,900 

Reserved for Prepaid Items 1,720 

Reserved for Encumbrances 3,843,594 

Designated for Special Projects 700,065 

Unreserved and Undesignated 35,591,403 

TOTAL FUND EQUITY $ 40,385,682 

TOTAL LIABILITIES AND FUND EQUITY $ 52,109,581 

2/14/2011 

Unaudited 

37


STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 

BUDGET AND ACTUAL 

For the Period Ended January 31, 2011 

GENERAL FUND 

(Memo) (Memo) Difference- CY PY 

Monthly 

Year-to-Date 

Amended YTD As YTD As 

Adopted Amended Current Prior Year Current Prior Year Budget to % of % of 

Budget Budget 1/31/2011 1/31/2010 1/31/2011 1/31/2010 YTD Actual Budget Budget 

REVENUES 

LOCAL SOURCES 

5710 Local Property Taxes $ 37,526,162 $ 37,526,162 $ 14,792,251 $ 12,717,357 $ 26,315,909 $ 24,192,842 $ (11,210,253) 70.13% 63.17% 

5720 Service to Other Districts 66,000 66,000 5,788 5,833 31,574 29,430 (34,426) 47.84% 44.59% 

5730 Tuition & Fees 519,100 519,100 83,434 56,048 273,600 279,345 (245,500) 52.71% 55.00% 

5740 Other Local Revenue 2,474,038 2,474,038 659,775 803,039 971,074 2,009,740 (1,502,964) 39.25% 65.10% 

5750 Co/Extracurricular Activities 594,700 599,147 25,842 5,612 428,488 493,104 (170,659) 71.52% 82.25% 

5760 Intermediate Source (C.E.D.) - - - - - - - 0.00% 0.00% 

TOTAL LOCAL SOURCES $ 41,180,000 $ 41,184,447 $ 15,567,090 $ 13,587,889 $ 28,020,645 $ 27,004,461 $ (13,163,802) 68.04% 63.45% 

STATE SOURCES 

5810 Per Capita & FSP Act $ 62,624,037 $ 62,624,037 $ 226,311 $ 127,073 $ 28,750,503 $ 28,756,003 $ (33,873,534) 45.91% 46.94% 

5820 Other State Program (TEA) - - 0 - - - - 0.00% 0.00% 

5830 Other State Program 3,693,000 3,693,000 424,281 244,959 1,712,667 1,813,255 (1,980,333) 46.38% 40.48% 

5840 Shared Services - - - - - - - 0.00% 0.00% 

TOTAL STATE SOURCES $ 66,317,037 $ 66,317,037 $ 650,592 $ 372,032 $ 30,463,170 $ 30,569,258 $ (35,853,867) 45.94% 46.30% 

FEDERAL SOURCES 

5900 Federal Sources Revenue $ 11,424,252 $ 1,947,630 $ 8,309 $ 7,847 $ 836,692 $ 603,740 $ (1,110,938) 42.96% 60.07% 

TOTAL FUND REVENUE $ 118,921,289 $ 109,449,114 $ 16,225,991 $ 13,967,768 $ 59,320,507 $ 58,177,459 $ (50,128,607) 54.20% 53.09% 

FUNCTIONAL EXPENDITURES 

11 Instruction $ 62,942,748 $ 57,566,909 $ 5,428,612 $ 5,228,900 $ 26,918,789 $ 27,173,079 $ 30,648,120 46.76% 48.18% 

12 Instructional Resources & Media 1,133,691 1,115,827 107,038 107,425 518,839 537,503 596,988 46.50% 47.29% 

13 Curriculum & Staff Development 1,402,583 1,235,811 89,383 91,857 450,316 476,230 785,495 36.44% 38.23% 

21 Instructional Leadership 2,300,965 2,261,507 133,850 149,555 764,094 864,243 1,497,413 33.79% 38.85% 

23 School Leadership 8,694,819 8,489,862 692,598 675,879 3,606,418 3,642,008 4,883,444 42.48% 44.66% 

31 Guidance, Counseling & Evaluation 3,502,328 3,461,577 331,758 315,893 1,620,769 1,663,558 1,840,808 46.82% 47.80% 

32 Social Work Services 805,081 759,034 68,685 75,077 329,513 377,956 429,521 43.41% 45.12% 

33 Health Services 1,205,052 1,182,829 109,347 114,116 534,805 581,235 648,024 45.21% 48.49% 

34 Student Transportation 2,774,255 3,409,581 154,908 184,917 1,197,019 1,245,001 2,212,562 35.11% 41.11% 

35 Food Services - - 0 - - - - 0.00% 0.00% 

36 Co/Extracurricular Activities 3,566,068 3,654,791 254,805 293,074 1,305,220 1,426,089 2,349,571 35.71% 39.24% 

41 General Administration 3,666,977 3,651,333 325,969 214,532 1,332,360 1,297,836 2,318,973 36.49% 39.80% 

51 Plant Maintenance & Operations 16,264,930 15,158,259 552,384 1,157,670 5,338,788 5,790,351 9,819,471 35.22% 37.36% 

52 Security & Monitoring Services 2,061,021 2,054,025 134,321 129,013 770,302 769,102 1,283,723 37.50% 40.09% 

53 Data Processing Services 2,412,352 2,426,272 166,143 389,926 1,072,904 1,122,329 1,353,368 44.22% 50.41% 

61 Community Services 1,183,324 1,185,587 68,233 72,069 610,124 635,092 575,463 51.46% 50.64% 

71 Debt Service 972,913 972,913 4,250 1,500 289,255 283,270 683,658 29.73% 29.26% 

81 Facilities Acquisition & Construction - - 0 18,428 - 25,036 - 0.00% 0.00% 

93 Shared Services Arrangements 213,000 213,000 0 - - - 213,000 0.00% 0.00% 

95 Juvenile Justice Program 678,001 678,001 55,440 47,184 220,032 244,672 457,969 32.45% 35.54% 

97 Payments to Tax Increment Fund 2,500,880 2,500,880 607,432 762,832 828,002 977,543 1,672,878 33.11% 53.72% 

99 Other Intergovernmental Charges 640,300 640,300 - 0 308,651 320,738 331,649 48.20% 49.01% 

TOTAL FUND EXPENDITURES $ 118,921,288 $ 112,618,298 $ 9,285,156 $ 10,029,847 $ 48,016,200 $ 49,452,871 $ 64,602,098 42.64% 44.85% 

EXCESS (DEFICIENCY) OF REVENUES 

OVER EXPENDITURES $ 1 $ (3,169,184) $ 6,940,835 $ 3,937,921 $ 11,304,307 $ 8,724,588 $ 14,473,491 

OTHER FINANCING SOURCES (USES) 

7900 Other Sources - 45,000 - (50,000) 45,000 50,000 - 

8900 Other Uses - - - - - - - 

EXCESS (DEFICIENCY) OF REVENUES & 

OTHER SOURCES OVER 

EXPENDITURES & OTHER USES $ 1 $ (3,124,184) $ 6,940,835 $ 3,887,921 $ 11,349,307 $ 8,774,588 $ 14,473,491 

BEGINNING FUND BALANCE 25,025,428 29,036,793 29,036,793 26,208,934 - 

Reserve for Inventory (250,000) (248,900) (248,900) (232,301) - 

Reserve for Prepaid Items - (1,720) (1,720) (3,448) - 

Reserve for Encumbrances (900,000) (3,843,594) (3,843,594) (3,123,832) - 

Designated Fund Balances (145,000) (700,065) (700,065) (586,236) - 

ENDING UNDESIGNATED 

FUND BALANCE $ 23,730,429 $ 21,118,330 

$ 35,591,821 $ 31,037,705 $ 14,473,491 

2/14/2011 

Unaudited 

38

2/14/2011 


ENCUMBRANCES AND EXPENDITURES 

BY FUND, FUNCTION AND OBJECT 


(Memo) 

Purchased & Other Total Total 

Payroll Contracted Supplies & Operating Debt Capital Year-to-Date Year-to-Date 

Costs Services Materials Costs Services Outlay 1/31/2011 1/31/2010 

6100 6200 6300 6400 6500 6600 6000 6000 

GENERAL FUND 

11 Instruction $ 25,757,500 $ 637,368 $ 938,237 $ 168,240 

$ 27,501,345 $ 27,736,222 

12 Instructional Resources & Media 490,112 3,424 32,253 1,007 526,796 555,916 

13 Curriculum & Staff Development 336,001 42,162 8,189 74,231 460,583 494,524 

21 Instructional Leadership 690,358 65,790 30,639 21,648 808,435 913,878 

23 School Leadership 3,500,447 51,176 62,208 32,958 3,646,789 3,669,990 

31 Guidance, Counseling & Evaluation 1,597,243 12,726 16,924 6,158 1,633,051 1,676,642 

32 Social Work Services 325,707 3,806 329,513 377,956 

33 Health Services 517,622 12,356 9,934 3,545 543,457 592,546 

34 Student Transportation - 2,159,974 153,777 (55,043) 459,388 2,718,096 2,140,747 

35 Food Services - - - 

36 Co/Extracurricular Activities 773,205 256,249 150,640 328,107 17,560 1,525,761 1,573,808 

41 General Administration 860,692 396,996 62,273 150,807 112,229 1,582,997 1,606,704 

51 Plant Maintenance & Operations 2,787,385 2,256,233 668,906 247,968 5,960,492 6,414,905 

52 Security & Monitoring Services 600,020 415,225 21,606 800 1,037,651 962,474 

53 Data Processing Services 528,301 472,219 194,898 18,950 1,214,368 1,293,626 

61 Community Services 290,106 372,552 9,177 7,645 679,480 715,505 

71 Debt Service - 289,255 289,255 283,270 

81 Facilities Acquisition & Construction - - 25,036 

93 Shared Services Arrangements - - - 

95 Juvenile Justice Program . 261,304 261,304 244,672 

97 Payments to Tax Increment Fund - 831,770 831,770 977,543 

99 Other Intergovernmental Charges - 308,651 308,651 320,738 

GENERAL FUND EXPENDITURES $ 39,054,699 $ 7,724,405 $ 2,359,661 $ 1,842,597 $ 289,255 $ 589,177 $ 51,859,794 $ 52,576,702 

OTHER USES 

8940 Other Uses - - - - - - - - 

8999 Residual Equity Transfers - - - - - - - - 

TOTAL GENERAL FUND EXPENDITURES 

AND OTHER USES $ 39,054,699 $ 7,724,405 $ 2,359,661 $ 1,842,597 $ 289,255 $ 589,177 $ 51,859,794 $ 52,576,702 

Unaudited 

39


BALANCE SHEET 

FOOD SERVICE FUND 


ASSETS 

Cash and Temporary Investments $ 364,125 

Due from Other Governments 780,756 

Due from Other Funds 224,095 

Other Receivables - 

Inventories 221,047 


LIABILITIES 

Accounts Payable $ 336,491 

Accrued Wages Payable 147,899 

Due to Other Funds - 

Deferred Revenue 20,561 

TOTAL LIABILITIES $ 504,951 

FUND EQUITY 

Reserved for Inventory $ 200,488 

Reserved for Encumbrances 21,941 

Unreserved and Undesignated 862,643 



2/14/2011 

Unaudited 

40







Monthly 

Year-to-Date 




REVENUES 

LOCAL SOURCES 

5710 Local Property Taxes $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5720 Service to Other Districts - - - - - - - 0.00% 0.00% 

5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 190 190 43 22 194 85 4 0.00% 0.00% 

5750 Co/Extracurricular Activities 798,000 798,000 67,257 77,851 382,018 426,680 (415,982) 47.87% 50.30% 


TOTAL LOCAL SOURCES $ 798,190 $ 798,190 $ 67,300 $ 77,873 $ 382,212 $ 426,765 $ (415,978) 47.88% 50.30% 

STATE SOURCES 

5810 Per Capita & FSP Act $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5820 Other State Program (TEA) 142,494 142,494 8,158 1,558 8,540 1,558 (133,954) 5.99% 2.38% 

5830 Other State Program - - - - - 0.00% 0.00% 


TOTAL STATE SOURCES $ 142,494 $ 142,494 $ 8,158 $ 1,558 $ 8,540 $ 1,558 $ (133,954) 5.99% 2.38% 


5900 Federal Sources Revenue $ 7,975,500 $ 7,975,500 $ 780,756 $ 1,309,361 $ 3,876,228 $ 3,870,335 $ (4,099,272) 48.60% 49.40% 

TOTAL FUND REVENUE $ 8,916,184 $ 8,916,184 $ 856,214 $ 1,388,792 $ 4,266,980 $ 4,298,658 $ (4,649,204) 47.86% 49.13% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

12 Instructional Resources & Media - - - - - - - 0.00% 0.00% 

13 Curriculum & Staff Development - - - - - - - 0.00% 0.00% 

21 Instructional Leadership - - - - - - - 0.00% 0.00% 

23 School Leadership - - - - - - - 0.00% 0.00% 

31 Guidance, Counseling & Evaluation - - - - - - - 0.00% 0.00% 

32 Social Work Services - - - - - - - 0.00% 0.00% 

33 Health Services - - - - - - - 0.00% 0.00% 

34 Student Transportation - - - - - - - 0.00% 0.00% 

35 Food Services 8,703,006 8,703,006 569,895 1,112,473 3,976,844 3,960,294 4,726,162 45.70% 47.46% 

36 Co/Extracurricular Activities - - - - - - - 0.00% 0.00% 

41 General Administration - - - - - - - 0.00% 0.00% 

51 Plant Maintenance & Operations 347,500 347,500 (19,168) 29,935 93,759 151,124 253,741 26.98% 35.85% 

52 Security & Monitoring Services - - - - - - - 0.00% 0.00% 

53 Data Processing Services - - - - - - - 0.00% 0.00% 

61 Community Services - - - - - - - 0.00% 0.00% 

71 Debt Service - - - - - - - 0.00% 0.00% 

81 Facilities Acquisition & Construction - - - - - - - 0.00% 0.00% 

93 Shared Services Arrangements - - - - - - - 0.00% 0.00% 

97 Payments to Tax Increment Fund - - - - - - - 0.00% 0.00% 

TOTAL FUND EXPENDITURES $ 9,050,506 $ 9,050,506 $ 550,727 $ 1,142,408 $ 4,070,603 $ 4,111,418 $ 4,979,903 44.98% 33.87% 


OVER EXPENDITURES $ (134,322) $ (134,322) $ 305,487 $ 246,384 $ 196,377 $ 187,240 $ 330,699 


7900 Other Sources - - - - - - - 

8900 Other Uses - - - - - - - 



EXPENDITURES & OTHER USES $ (134,322) $ (134,322) $ 305,487 $ 246,384 $ 196,377 $ 187,240 $ 330,699 

BEGINNING FUND BALANCE 725,512 888,695 888,695 457,117 - 

Reserve for Inventory (187,228) (200,488) (200,488) (187,228) - 

Reserve for Encumbrances - (21,941) (21,941) (13,892) - 

Designated Fund Balances - - - - - 


FUND BALANCE $ 403,962 $ 531,944 

$ 862,643 $ 443,237 $ 330,699 

2/14/2011 

Unaudited 

41





(Memo) 




6100 6200 6300 6400 6500 6600 6000 6000 


11 Instruction $ - $ - $ - $ - $ - $ - $ - $ - 

12 Instructional Resources & Media - - 

13 Curriculum & Staff Development - - 

21 Instructional Leadership - - 

23 School Leadership - - 

31 Guidance, Counseling & Evaluation - - 

32 Social Work Services - - 

33 Health Services - - 

34 Student Transportation - - 

35 Food Services 1,159,886 589,902 2,241,642 7,355 3,998,785 3,973,383 

36 Co/Extracurricular Activities - - 

41 General Administration - - 

51 Plant Maintenance & Operations 93,759 93,759 151,929 

52 Security & Monitoring Services - - 

53 Data Processing Services - - 

61 Community Services - - 

71 Debt Service - - 

81 Facilities Acquisition & Construction - - 

93 Shared Services Arrangements - - 

97 Payments to Tax Increment Fund - - 

GENERAL FUND EXPENDITURES $ 1,159,886 $ 683,661 $ 2,241,642 $ 7,355 $ - $ - $ 4,092,544 $ 4,125,312 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ 1,159,886 $ 683,661 $ 2,241,642 $ 7,355 $ - $ - $ 4,092,544 $ 4,125,312 

2/14/2011 Unaudited 

42


BALANCE SHEET 

DEBT SERVICE FUND 


ASSETS 

Cash and Temporary Investments $ 10,382,521 

Property Taxes Receivable, Net of Allowance 313,924 

Due from Other Governments 653,738 

Due from Other Funds 4,304,222 

Prepaid Expenses - 

Accrued Interest 


LIABILITIES 

Payables $ 

- 

Due to Other Funds - 

Deferred Revenue 292,395 

TOTAL LIABILITIES $ 292,395 

FUND EQUITY 

Reserved for Funded Indebtedness $ 15,362,010 



2/14/2011 

Unaudited 

43





DEBT SERVICE FUND 


Monthly 

Year-to-Date 




REVENUES 

LOCAL SOURCES 

5710 Local Property Taxes $ 11,753,062 $ 11,753,062 $ 4,699,062 $ 3,985,500 $ 8,200,049 $ 7,560,820 $ (3,553,013) 69.77% 63.81% 

5720 Service to Other Districts - - - - - - - 0.00% 0.00% 

5730 Tuition & Fees - - - - - - - 0.00% 0.00% 

5740 Other Local Revenue 673,825 673,825 108,990 240,840 260,255 309,201 (413,570) 38.62% 56.56% 



TOTAL LOCAL SOURCES $ 12,426,887 $ 12,426,887 $ 4,808,052 $ 4,226,340 $ 8,460,304 $ 7,870,021 $ (3,966,583) 68.08% 63.49% 

STATE SOURCES 

5810 Per Capita & FSP Act $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

5820 Other State Program (TEA) 3,678,478 3,678,478 4,304,222 - 4,304,222 3,601,794 625,744 117.01% 86.08% 

5830 Other State Program - - - - - - - 0.00% 0.00% 


TOTAL STATE SOURCES $ 3,678,478 $ 3,678,478 $ 4,304,222 $ - $ 4,304,222 $ 3,601,794 $ 625,744 117.01% 86.08% 


5900 Federal Sources Revenue $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

TOTAL FUND REVENUE $ 16,105,365 $ 16,105,365 $ 9,112,274 $ 4,226,340 $ 12,764,526 $ 11,471,815 $ (3,340,839) 79.26% 69.19% 


11 Instruction $ - $ - $ - $ - $ - $ - $ - 0.00% 0.00% 

12 Instructional Resources & Media - - - - - - - 0.00% 0.00% 

13 Curriculum & Staff Development - - - - - - - 0.00% 0.00% 

21 Instructional Leadership - - - - - - - 0.00% 0.00% 

23 School Leadership - - - - - - - 0.00% 0.00% 

31 Guidance, Counseling & Evaluation - - - - - - - 0.00% 0.00% 

32 Social Work Services - - - - - - - 0.00% 0.00% 

33 Health Services - - - - - - - 0.00% 0.00% 

34 Student Transportation - - - - - - - 0.00% 0.00% 

35 Food Services - - - - - - - 0.00% 0.00% 


41 General Administration - - - - - - - 0.00% 0.00% 

51 Plant Maintenance & Operations - - - - - - - 0.00% 0.00% 

52 Security & Monitoring Services - - - - - - - 0.00% 0.00% 

53 Data Processing Services - - - - - - - 0.00% 0.00% 

61 Community Services - - - - - - - 0.00% 0.00% 

71 Debt Service 15,464,566 15,464,566 - - 400 400 15,464,166 0.00% 0.00% 

81 Facilities Acquisition & Construction - - - - - - - 0.00% 0.00% 

93 Shared Services Arrangements - - - - - - - 0.00% 0.00% 

97 Payments to Tax Increment Fund 653,825 653,825 108,004 239,251 257,483 304,388 396,342 39.38% 63.45% 

TOTAL FUND EXPENDITURES $ 16,118,391 $ 16,118,391 $ 108,004 $ 239,251 $ 257,883 $ 304,788 $ 15,860,508 1.60% 1.86% 


OVER EXPENDITURES $ (13,026) $ (13,026) $ 9,004,270 $ 3,987,089 $ 12,506,643 $ 11,167,027 $ 12,519,669 


7900 Other Sources - - - - - - - 

8900 Other Uses - - - - - - - 



EXPENDITURES & OTHER USES $ (13,026) $ (13,026) $ 9,004,270 $ 3,987,089 $ 12,506,643 $ 11,167,027 $ 12,519,669 

BEGINNING FUND BALANCE 2,280,614 2,855,367 2,855,367 3,185,975 - 

Reserve for Encumbrances - - - - - 

Reserved Funded Indebtedness (2,267,588) (2,842,341) (15,362,010) (14,353,002) 12,519,669 


FUND BALANCE $ - $ - 

$ - $ - $ 25,039,338 

2/14/2011 

Unaudited 

44





(Memo) 




6100 6200 6300 # 6400 6500 6600 6000 6000 

DEBT SERVICE FUND # 

11 Instruction $ - $ - $ - $ - $ - $ - $ - $ 

- 

12 Instructional Resources & Media - - 

13 Curriculum & Staff Development - - 

21 Instructional Leadership - - 

23 School Leadership - - 

31 Guidance, Counseling & Evaluation - - 

32 Social Work Services - - 

33 Health Services - - 

34 Student Transportation - - 

35 Food Services - - 

36 Co/Extracurricular Activities - - 

41 General Administration - - 

51 Plant Maintenance & Operations - - 

52 Security & Monitoring Services - - 

53 Data Processing Services - - 

61 Community Services - - 

71 Debt Service 400 400 400 

81 Facilities Acquisition & Construction - - 

93 Shared Services Arrangements - - 

97 Payments to Tax Increment Fund 257,483 257,483 304,388 

GENERAL FUND EXPENDITURES $ - $ - $ - $ 257,483 $ 400 $ - $ 257,883 $ 304,788 

OTHER USES 

8940 Other Uses - - - - - - - - 



AND OTHER USES $ - $ - $ - $ 257,483 $ 400 $ - $ 257,883 $ 304,788 

2/14/2011 Unaudited 

45




RE: Report on Budget Projections, Cost Reduction Strategies and Other 

Legislative Issues 




Staff will present information regarding the 2011-12 budget projections, cost reduction 

strategies and other legislative issues. 


NA 



Sheryl Davis 



46

Agenda of School Board Workshop Meeting - Waco ISD

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