View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 30-2011 

Date of Meeting: Monday, November 21, 2011 

Time: 

Place of Meeting: 

07:00 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confirmation of Minutes from Previous Meetings 

3.1 Regular Council Meeting - November 7, 2011 1 - 20 

4. Delegations, Public Meetings & Presentations 

4.1 7:00 p.m. - Peter Coleman, Grand Bend Optimists - Re: 

PowerPoint Presentation on the Grand Bend Youth Centre 

21 - 30 

4.2 7:10 - Public Meeting - Application for an Official Plan Amendment 

OP-05/2011 & a Zone Amendment ZO-07/2011 for Maria and 

Theodore Vanos - 7634 Jericho Road (See PL Report No. 43- 

2011) 

4.3 7:20 p.m. - Glen Baillie, Secretary - Grand Bend and Area 

Chamber of Commerce - Re: Summary of Round Table 

Discussion on Parking and Traffic Congestion in Grand Bend 

31 - 37 

5. Correspondence & Petitions 

5.1 Correspondence from Sharon Weitzel for the Lambton Shores 

Community Association - Re: Irresponsible Landlords & Noise 

5.2 Correspondence from Mitch Heimpel, Executive Assistant - Todd 

Smith, MPP - Prince Edward - Hastings - Re: Wind Turbine Issue 

38 - 38 

39 - 40 

6. Consideration of Committee Minutes and Staff Reports 

6.1 Minutes of the Short Term Rental Accommodation Committee 

Meeting held October 12, 2011 

41 - 43 

Planning 

6.2 PL Report No. 43-2011 - Re: Official Plan Amendment Application 

OP-05/2011 & Zoning By-law Amendment Application ZO- 

07/2011 for Maria & Theodore Vanos - 7634 Jericho Road 

44 - 50

Administration & Finance 

6.3 TR Report No. 51-2011 - Re: Grand Bend Parking Revenue 51 - 51 

6.4 TR Report No. 53-2011 - Re: Draft Year to Date Financial 

Statements - October 31, 2011 

52 - 61 

6.5 CL Report No. 81-2011 - Re: Annual Conferences - 2012 62 - 62 

6.6 CL Report No. 82-2011 - Re: Proposed Council Meeting Dates 

2012 

63 - 64 

Corporate & Strategic 

6.7 C.A.O. Report No. 49-2011 with Comments from the Ad Hoc 

Committee Chair forwarded to Council at the Request of the Ad 

Hoc Committee for Review & Discussion 

6.8 C.A.O. Report No. 68-2011 - Re: Tender Results for the 

Reconstruction of the Sercombe Drain 

6.9 CAO Report No. 65-2011 - Re: Grand Bend and Area Sewage 

Treatment Facility - Tender Results and Direction to Proceed 

65 - 71 

72 - 73 

74 - 80 

7. By-laws & Resolutions 

7.1 By-law 99-2011 - Confirming Resolutions to Date 81 - 81 

7.2 By-law 100-2011 - Authorize Agreement with Hensall District Coop 

- Re: Holding Tank at Forest Facility 

82 - 88 

8. Accounts 

8.1 TR Report No. 54-2011 - Re: October, 2011 Cheque Listing 89 - 94 

9. Councillor Reports 

9.1 Opportunity for Members of Council to make a report. 

10. New Business 

10.1 Notice of Motion from Deputy Mayor Davis-Dagg - Re: Proposal to 

Establish an Agricultural Advisory Committee 

10.2 Notice of Motion from Councillor Underwood - Re: Signage for " 

Forest Pioneer Cemetery" and Signage for Porposed "BMX Park" 

in Forest 

95 - 95 

96 - 98 

11. Discussion Period 

11.1 Opportunity for the public to make an inquiry as to items of 

business on the agenda. 

12. Confidential 

13. Adjourn


Meeting Number: 29-2011 

Regular Meeting of Council 

Date of Meeting: Monday, November 7, 2011 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ruth Illman 

Councillor Martin Underwood 

Councillor Doug Scott 

Councillor John Russell 

Staff Present: 

C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Planner Patti Richardson 

Administrative Assistant Roberta Brandon 

Drainage Superintendent/Construction Manager Al Little 

Project and Infrastructure Manager Nick Verhoeven 

North Area Manager Kevin Bryson 

South Area Manager Bill Bentley 

Media Present: 

Lynda Hillman-Rapley, Lakeshore Advance 

Gord Whitehead, Various Publications 

Amy McMahon, The Standard 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 6:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members to declare any pecuniary or conflict of interest that they may 

have with respect to the business itemized on the agenda and Councillor Cook declared 

a conflict with Section 5.7 as he is the proprietor of a wine making business in Forest. 

In addition to the items on the agenda the C.A.O. Mr. John Byrne asked that Council 

review C.A.O. Draft Report No. 62-2011 regarding 2012 Road Transportation Capital 

issues. Mr. Byrne noted that this report was intended as a brief overview to guide 

Council in establishing the 2012 Budget allocations.

Minutes of the November 7, 2011 Council Meeting 

The question of increasing the budget allocation for road capital was discussed along 

with the possibility of increasing contributions to the Reserve Fund for roads. 

Mr. Byrne explained that the driving force behind urban infrastructure replacement has 

been the replacement of old watermains to bring the Municipality into compliance with 

the Clean Water Act and was this still a priority for Council. He further noted that apart 

from replacing infrastructure to comply with Drinking Water legislation, road upgrades 

could be triggered by other needs such as improving service to accommodate fire 

protection. 

The need to replace the watermain under Highway #21 was discussed and the 

importance of making a case for this replacement with the Ministry of Transportation. 

Mr. Byrne further reported on two specific road issues, one being investing in a properly 

constructed asphalt road upgrade using Dolomite material for Jericho Road and the 

other encouraging Lambton County to upgrade Thomson Line to an asphalt surface 

rather than doing an extensive upgrade to Decker Road by Lambton Shores. 

South Area Manager Mr. Bill Bentley advised that the Town of Plympton – Wyoming has 

been using Dolomite and that this product provides a high quality rural road surface and 

that his department would be providing information on the pros and cons of this product. 

Road Improvements north of the Ausable Cut, including Walker Road, were discussed 

along with the increasing demands for dry wells or other drainage systems along the 

Lakeshore area including old Grand Bend and Port. 

The construction of the “Coverall” for Northville was discussed as well as the need to 

replace the “South Zone Works Depot”. It was noted that the current depot does not 

meet the current health and safety standards and the question was asked if the cost to 

replace this depot should be funded from current reserves or financed. 

The issue of farmers encroaching on the Municipal road allowances in their effort to 

maximise yields and the toll it takes on the rural roads was debated. It was noted that if 

Council was to invest money in the rural roads is was important that they not be 

damaged. It was noted that a balance is needed with both the Municipality keeping the 

ditches clear of weeds and the farmers not encroaching on the Municipal road 

allowances. 

4. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

4.1 Public Meeting held Under the Development Charges Act 

11-1107-01 Moved by: Councillor Maguire 

Seconded by: Councillor Russell 

That the regular meeting adjourns at 7:00 p.m. for a public meeting 

to discuss the Development Charges By-law. Carried 

Clerk Carol McKenzie reported to Council that at the December 6, 2010 Council 

meeting, the 2010 Interim Development Charges (DC) background study was 

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presented, with the recommendation being that the current level of the DC fee be 

retained for a one year period. This would provide the new Council an opportunity to 

undertake an in-depth review of the components that comprise the Development 

Charge before considering a change to the fee. 

The council decision was that the current rates be retained for 2 years, so that, in the 

event that the review took longer than one year to complete, it would not be necessary 

to undertake another study to extend the rates. Unfortunately the by-law that was 

signed after the meeting retained the one year expiration date. 

The Clerk noted that since the charge is not proposed to change, the 2010 Interim 

Development Charge Background Study presented in 2010 can still be used as the 

basis for the charge. 

Mayor Weber called for questions from Council or members of the audience and there 

were none. 

11-1107-02 Moved by: Councillor Illman 

Seconded by: Councillor Scott 

That the public meeting adjourn. 

Carried 


Seconded by: Deputy Mayor Davis-Dagg 

That CL Report No. 80-2011, outlining the need to correct Section 

10 of By-law 101 of 2010 (being the expiration date of the 

Development Charges By-law) be accepted, and that Council deem 

that no further public meeting is required under the Development 

Charges Act 1997 for this purpose, and further, that By-law 94 of 

2011, amending By-law 101 of 2010 be approved. Carried 

3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 

3.1 Regular Council Meeting – October 17, 2011 

The minutes of the October 17, 2011 Council meeting were reviewed 

11-1107-04 Moved by: Councillor Cook 


That the minutes of the Council meeting held October 17, 2011 be 

accepted as presented. 

Carried 

As there was time before the first scheduled delegation, the order of the agenda was 

amended. 

5. CORRESPONDENCE 

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Correspondence – Receive and File 

5.1 Correspondence from Ontario Municipal Social Services Association – Re: 

Thank You for Contribution to Conference 

Council reviewed a letter of thanks from the Ontario Municipal Social Services 

Association for its donation of one hour of ice time at the Shores Arena as a door prize 

for the OMSSA Zone 1 Conference held in October, 2011. 


Seconded by: Councillor Underwood 

That correspondence from the Ontario Municipal Social Services 

Association thanking the Municipality for a donation to their recent 

conference be received and filed. 

Carried 

5.2 Correspondence from Drinking Water Source Protection – Re: Intake 

Protection Zone Delineation and Vulnerability Analysis 

Correspondence from Drinking Water Source Protection regarding the Intake Protection 

Zone Delineation and Vulnerability Analysis report prepared for the Kettle Point Intake 

was reviewed and it was noted that Project and Infrastructure Manager Nick Verhoeven 

would be contacted to advise of any vulnerabilities that were discovered. 

Correspondence –Referred to staff for Resolution or a Report to Council 

5.3 Correspondence from Townsend Meadows – Re: Request for Sidewalks on 

Townsend Line 

A request received from the Board of Directors and the residents of Townsend 

Meadows for the Municipality to consider the installation of sidewalks on Townsend Line 

from Juniper Place to the entrance of the Townsend Meadows development and on 

Union Street as well was reviewed and it was agreed that this request be referred to the 

10 Year Capital Budget forecast for consideration. 



That the request from Townsend Meadows for sidewalks on 

Townsend Line and Union Street be referred to staff for 

consideration in the 10 Year Capital Budget Roads Forecast. 

Carried 

5.4 Correspondence from Darlene Lacey, President of the Thedford Spirit Club 

– Re: Requesting Storage Areas at the Village Complex 

A request from the Thedford Spirit Club to use the small office space at the Village 

Complex for storage was briefly discussed and Councillor Illman noted that this request 

was an example of an issue that could be handled directly by staff. 

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11-1107-07 Moved by: Councillor Bonesteel 


That the request from the Thedford Spirit Club to use storage space 

within the Village Complex be referred to staff to resolve. 

Carried 

5.5 Correspondence from Gary Nicholls – Re: Request to Acquire a Portion of 

Municipal Property 

Mr. Gary Nichols requested that his clients Mr. and Mrs. Turner be allowed to acquire a 

portion a road allowance from the Municipality adjacent to their property which would 

allow for an addition to their cottage at 7597 Biddulph Street in Port Franks. Council 

agreed that staff provide further information for review on this matter. 

11-1107-08 Moved by: Councillor Russell 

Seconded by: Councillor Illman 

That the request from Gary Nichols to acquire a portion of a 

Municipal road allowance adjacent to property located at 7597 

Biddulph Street be referred to staff for review and a report back to 

Council. 

Carried 

5.6 Correspondence from Little, Masson & Reid – Re: Acquiring Municipal 

Property 

On behalf of their clients Mr. and Mrs. David Moore, the legal firm of “Little Masson and 

Reid” are requesting the acquisition of a portion of Municipal land adjacent to their 

client’s property located at 16 Lakeside Circle in Grand Bend. A request for staff to 

provide more information was agreed upon. 


Seconded by: Councillor Bonesteel 

That the request from Little, Masson and Reid to acquire a portion 

of Municipal land located adjacent to property at 16 Lakeside Circle 

owned by Mr. and Mrs. David Moore be referred to staff for review 

and a report back to Council. 

Carried 

Correspondence – For Council Direction 

5.7 Correspondence from MADD – Re: Concerns with the Current Campaign to 

Allow Beer and Wine to be Sold at Convenience Stores 

Council reviewed correspondence from the Association of Mothers Against Drunk 

Drivers regarding its concerns with the current campaign to allow the sale of beer and 

wine at convenience stores. A brief debate was held on the importance of managing 

alcohol consumption and minimizing alcohol-related harms and costs and Deputy Mayor 

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Davis-Dagg requested that Council endorse this association in its opposition to the sale 

of liquor, beer and/or wine in convenience stores. 



That Council endorses the MADD Association in its efforts to 

prevent the sale of liquor, beer and/or wine in convenience stores 

and further that the correspondence from the MADD Association be 

forwarded on to both Community Health Centres in Lambton 

Shores to advocate for the health of the public. Motion Defeated 



That correspondence from the MADD Association regarding 

concerns with the sale of liquor, beer and/or wine in convenience 

stores be forwarded to the Lambton Shores Community Health 

Centres for the encouragement of the public’s health. 

Carried 

5.8 Correspondence form the Town of Plympton – Wyoming – Re: Request for 

Federal and Provincial Role with the Emerald Ash Borer 

The Town of Plympton – Wyoming is requesting that the Council for Lambton Shores 

support its attempt to being attention to the Federal and Provincial governments of the 

growing need for financial assistance needed by local municipalities as they continue to 

address increasing challenges in the treatment, removal and replanting of the volumes 

of trees being lost to the invasive Emerald Ash Borer. 



WHEREAS over 80% of Canadians now live in urban areas and 

have come to rely on the environmental, ecological and economic 

benefits of forests and tress; 

AND WHEREAS the health of Canadians is sustained by forest and 

tress which, for example, provide services through improving air 

quality, cooling streets and buildings acting as a windbreak, 

shading from harmful UV rays, and filtering storm water, as well as 

beautifying our communities; 

AND WHEREAS the Canadian Food Inspection Agency has not 

been able to stop the spread of the Emerald Ash Borer throughout 

Ontario and Quebec; 

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AND WHEREAS the Emerald Ash Borer is expected to cost 

Canadians over $2 billion dollars in treatment, removal and 

replanting; 

AND WHEREAS municipalities are incurring ever increasing costs 

associated with the treatment, removal and replanting of trees due 

to Emerald Ash Borer; 

AND WHEREAS neither the Federal nor Provincial governments 

have developed programs that offer financial assistance to 

municipalities to help treat, remove and replant trees due to 

Emerald Ash Borer; 

THEREFORE BE IT RESOLVED that the Council of the 

Municipality of Lambton Shores calls on the Federal and Provincial 

governments to take leadership roles in recognizing the need to 

financially support municipalities in the treatment, removal and 

replanting of trees due to Emerald Ash Borer by establishing 

mandates and programs; 

BE IT FURTHER RESOLVED that this resolution be distributed to 

the Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; 

The Honourable Joe Oliver, Minister of Natural Resources; The 

Honourable Denis Lebel, Minister of Transport, Infrastructure and 

Communities; The Honourable Jim Flaherty, Minister of Finance; 

Patricia Davidson, MP (Sarnia Lambton); 

The Honourable Linda Jeffrey, Minister of Natural Resources; The 

Honourable Rick Bartolucci, Minister of Municipal Affairs and 

Housing; The Honourable Dwight Duncan, Minister of Finance; Bob 

Bailey, MPP (Sarnia Lambton); 

Association of Municipalities of Ontario; Federation of Canadian 

Municipalities; St. Clair Region Conservation Authority; County of 

Lambton; Member Municipalities in the County of Lambton. 

Carried 

4.2 Mary Curry – Re: Questions on the Zone 4 Sewer System 

A group from “Zone 4” had requested a delegation, and as the spokesperson Mary 

Curry was unavailable; Mr. Walter Kratz offered to introduce the delegation. Also 

present at the table was Mr. Bob Sharen and Mr. Ken McNair, a lawyer with the Ledroit 

Beckett Professional Corporation. 

Mr. McNair advised he would be speaking on behalf of this delegation and asked for a 

response to the questions provided by the group, in particular, question 3 relating to 

removing the grinder pump option from the E.A. Mayor Weber advised that it was not 

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the purpose of a delegation to receive response to these types of questions and that 

Council would receive the questions, and provide responses. 

Mr. McNair then proceeded to make a statement regarding the Notice of Completion for 

the Preliminary Design of the Grand Bend Sewage Treatment Facility, and Councillor 

Bonesteel rose a “Point of Oder” and asked Mr. McNair to clarify his role at the meeting, 

and Mr. McNair advised he was a litigation lawyer, and not a resident of zone 4. 

Councillor Bonesteel raised another Point of Order and asked Mr. McNair if he was on 

retainer and Mr. McNair confirmed that his firm had been retained to represent certain 

individuals. 

Council discussed which that several of the questions presented would be referred to 

the Ad Hoc committee that was struck to review these issues, and the balance would be 

referred to the C.A.O. to respond with input from the Municipal solicitor. 

Mr. McNair next made reference to a letter received by the former Director of 

Community Services Peggy Van Mierlo-West from the Approvals Branch of the Ministry 

of Environment. 



That the questions posed by the scheduled delegation from “Zone 

4” be referred to the Grand Bend Sewer Ad Hoc Committee and 

staff for response, and further; that the Municipal Solicitor be 

consulted on the potential litigation issue. 

Carried 

6. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

6.1 Minutes of the Grand Bend Area Sewage Plant Board held August 19, 2011 

The minutes of the Grand Bend and Area Sewage Board meeting held the 19 th day of 

August were reviewed by Council. 

11-1107-14 Moved by: Councillor Maguire 


That the minutes of the August 19, 2011 Grand Bend and Area 

Sewage Board meeting be received and filed. Carried 

6.2 Minutes of the New Official Plan Steering Committee Meeting held 

September 23, 2011 

Council reviewed the minutes of the September 23, 2011 meeting of the New Official 

Plan Steering Committee. 

11-1107-15 Moved by: Deputy Mayor Davis-Dagg 


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That the minutes of the New Official Plan Steering Committee 

meeting held the 23 rd day of September, 2012 be received and 

filed. 

Carried 

6.3 Minutes of the Grand Bend Sewer Ad Hoc Committee Meeting held 

September 26, 2011 

The minutes of the September 26, 2011 meeting of the Grand Bend Sewer Ad Hoc 

Committee were reviewed and Deputy Mayor Davis-Dagg noted that an amendment to 

the minutes that she had made note of had not been corrected. 



That the minutes of the Grand Bend Sewer Ad Hoc Committee 

meeting held September 26, 2011 be received and filed. 

Carried 

6.4 Minutes of the Grand Bend Sewer Ad Hoc Committee Meeting held October 

11, 2011 

The minutes of the October 11, 2011 meeting for the Grand Bend Sewer Ad Hoc 

Committee were reviewed. 

11-1107-17 Moved by: Councillor Scott 


That the minutes of the Grand Bend Sewer Ad Hoc Committee 

meeting held the 11 th day of October, 2011 be received and filed. 

Carried 

Corporate & Strategic 

POINT OF ORDER 

Councillor Bonesteel rose on a Point of Order and requested that Item 6.11 of the 

agenda be tabled for more information. 



That C.A.O. Report No. 65-2011 regarding the tender results for the 

Grand Bend Area Sewage Treatment Facility be tabled for more 

information. 

Carried 

6.5 C.A.O. Report No. 50-2011 – Re: Wayfinding Signage Strategy 

8


The importance of a “Wayfinding Signage” program was identified in the Lambton 

Shores’ Community Improvement Plan, the Recreation and Leisure Master Plan and the 

Grand Bend Beach Study. 

In order to identify companies that capable of designing and manufacturing signage, an 

option was provided in C.A.O. Report No. 50-2011 to undertake an RFP to select a sign 

company capable of supporting this undertaking and with the ability to produce the art 

work, sign design, manufacturing etc. and could assist the Municipality with the final 

artwork design and cost estimates. 



That the Municipality of Lambton Shores instructs staff to proceed 

with drafting an RFP for the selection of a company to produce 

“Wayfinding signage” art work and design, and inclusion in the 

2012 budget discussion. Carried 

6.6 C.A.O. Report No. 57-2011 – Re: Water Meter Replacement Project 

The results of the Request for Proposals for the replacement of 185 water meters in the 

Grand Bend area were presented, and it was noted that only one proposal was 

received. Staff recommended that rather than proceed at this time, that the full amount 

of funds allocated to the 2011 project be used to purchase meter assemblies, and that 

the number of units proposed for replacement in 2011 be combined with the 2012 

program, which may encourage a more competitive bidding process. 

11-1107-19- Moved by: Councillor Russell 


That the bid from Corix Water Products for replacement of water 

meters in Grand Bend be rejected and that staff be authorized to 

utilize the 2011 water meter replacement program allocation to 

purchase meter assembly stock for use in the 2012 Water Meter 

Replacement Project. 

Carried 

6.7 C.A.O. Report No. 60-2011 – Re: Kennedy Line Drainage Issues 

The options in C.A.O. Report No. 60-2011 to deal with flooding along Kennedy Line 

from Arkona Road to the Ausable River were reviewed and Option #2 was the preferred 

method of Council in helping to alleviate this problem. 



That the road authority files a petition under the Municipal Drainage 

Act Section 4.1 (c) to have the Poulton Drain engineered and 

reconstructed with all costs to be assessed back to the benefitting 

landowners within the catchment area. 

Carried 

9


6.8 C.A.O. Report No. 61-2011 – Re: Lambton Shores’ Predators Jr. B. Request 

for Licensed Area 

The Lambton Shores’ Predators Jr. B Hockey Team has submitted a request for 

permission to have a licensed area for their home games at The Shores Recreation 

Centre. Council approved this request in accordance with the Municipal Alcohol Policy, 

with the exclusion of tiered seating 



That Council approves the request from the Lambton Shores’ 

Predators for a licensed area during home games within the 

northwest corner of The Shores Recreation Centre, in accordance 

with the municipal alcohol policy, with the exclusion of tiered 

seating. 

Carried 

6.9 C.A.O. Report No. 63-2011 – Re: Reimbursement of B.I.A. Levy - 

Wellington Land – Forest 

The Forest B.I.A. assesses its annual levy against all business and industrial properties 

within its designated area. Wellington Builders Inc. are the owners of four of the 

assessed properties and have allowed these properties to be used for public parking for 

many years. Currently, the properties are being assessed $586.91 for the B.I.A. levy, 

and Council agreed that given the circumstances, the Municipality should absorb this 

levy as part of the operating costs of Municipal parking lots with Lambton Shores. It was 

agreed that an agreement be drawn up to formalize the arrangements. 



That Council approve the Forest B.I.A. Levy for the parking lot 

properties owned by Wellington Builders as a Municipal expense 

and that staff are directed to prepare an agreement to formalize the 

arrangement as outlined in C.A.O. Report No. 63-2011. 

Carried 

6.10 C.A.O. Report No. 64-2011 – Re: SOCAN and Hall Rental Fees 

SOCAN (Society of Composers, Authors and Music Publishers of Canada) is the 

Canadian copyright collective that administers the performing rights of more than 

100,000 composer, author and music publisher members by licensing the use of their 

music in Canada. SOCAN collects license fees on behalf of the artists and distributes 

royalties to them. 

It is the Municipality’s responsibility to report events, such as receptions, conventions, 

assemblies and fashion shows, where music is played, and pay the specific tariff rate to 

SOCAN, which were outlined in C.A.O. Report No. 64-2011. It was noted the current 

hall rental rates do not include a requirement for the renters to pay the SOCAN fees, 

10


and Council agreed that consideration should be made to review and amend the current 

Hall rates and incorporate a portion, if not all, of the SOCAN fees that are being charged 

to the Municipality. 


Seconded by: Deputy Mayor Davis Dagg 

That staff prepare a report for Council on proposed amendments to 

Municipal Hall rental fees with the SOCAN rates incorporated. 

Carried 

6.12 C.A.O. Report No. 66-2011 – Re: Allocation of Funds from the AUBI Legacy 

Centre Fund 

The C.A.O. Mr. Byrne advised that the Municipality has received $70,000.00,(less legal 

and administrative fees), from AUBI Building Inc. as a gesture of support for the groups 

and organizations that were inconvenienced by the delay in the completion of the 

Legacy Recreation Centre. C.A.O. Report No. 66-2011 reviewed the proposed 

allocations of the funds to the affected groups and organizations, based on their 

percentage of use. 

The issue of compensating the Thedford Dirty Dogs for the loss of revenues during the 

past year’s hockey season was discussed and it was confirmed that the CAO, Mayor 

Weber and Councillor Bonesteel continue to work towards a reasonable settlement 

using the remaining funds left in the AUBI Compensation Fund. 



That Council approves the allocations of monies from the AUBI 

Fund as compensation for those Lambton Shores groups and 

organizations adversely affected by the delay in the reconstruction 

of the Legacy Recreation Centre as proposed in C.A.O. Report No. 

66-2011, and continue to work with the Thedford Dirty Dogs on a 

reasonable settlement. 

Carried 

6.13 PL Report No. 39-2011 – Re: Severance Agreement between Frank and 

Joan Teahen and the Municipality of Lambton Shores – 9862 Lakeshore 

Road 

In order to satisfy the conditions of a consent application approved by the Committee of 

Adjustment, Frank and Joan Teahen are required to enter into a severance agreement 

with the Municipality. This Severance Agreement for the proposed development has 

been prepared and was presented for Council’s authorization and approval. 



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That Council pass a by-law authorizing the execution of a 

Severance Agreement between Frank James Joseph and Joan 

Doris Teahen and the Corporation of the Municipality of Lambton 

Shores for lands located at 9862 Lakeshore Road. Carried 

6.14 PL Report No. 40-2011 – Re: Severance Agreement between David and 

Kelly McKenzie – 10100 Huron Drive, Grand Bend 

As one of the conditions for a severance application approved by the Committee of 

Adjustment for David and Kelly McKenzie the applicants are required to enter into a 

severance agreement with the Municipality. This agreement has been prepared and 

was presented for Council approval. 



That PL Report No. 40-2011 respecting the execution of a 

Severance Agreement between David Alexander McKenzie and 

Kelly Annette McKenzie and the Corporation of the Municipality of 

Lambton Shores affecting lands known as 10100 Huron Drive be 

received and filed and that the by-law to authorize the execution of 

the agreement be approved. 

Carried 

6.15 PL Report No. 41-2011 – Re: Approval and Execution of a Subdivision 

Agreement between Rice Development Company Inc. and the Municipality 

of Lambton Shores – Final Approval of Condition 12 of Draft Plan of 

Subdivision No. SD2006-1 (Revised) – West Half of 77 Main Street, East, 

Grand Bend 

The final subdivision agreement between Rice Development Company Inc. and the 

Municipality was presented for Council review. 



That PL Report No. 43-2011 respecting the approval and execution 

of a Subdivision Agreement between Rice Development Company 

Inc. and the Corporation of the Municipality of Lambton Shores 

affecting lands subject of Final approval of Draft Plan of Subdivision 

No. SD2006-1 (Revised) – West Half 77 Main Street, East, Grand 

Bend be received and filed; and that Council grant final approval to 

Condition 12 of the Draft Approval Plan of Subdivision No. SD2006- 

1 (revised) West Half and that the by-law to authorize the execution 

of the Subdivision Agreement be approved. Carried 

6.16 PL Report No. 42-2011 – Re: Assumption By-law for Fairview Drive 

Registered Plan 750 – Arkona 

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Planner Patti Richardson advised that the two year maintenance period for Fairview 

Drive had lapsed, and that Municipal staff is satisfied that the works required by the 

agreement have been installed in compliance with the Subdivision Agreement, with the 

exception of the landscaping of the storm water management facility. The Municipality 

has retained sufficient security to complete these works which will be installed next 

spring. As such the Planner recommended that Council approve the assumption of 

Fairview Drive. 


Seconded by: Councillor Cook 

That PL Report No. 42-2011 respecting the assumption of Fairview 

Drive be received and filed and that the by-law to assume Fairview 

Drive be approved. 

Carried 

Community Services 

6.17 Recreation & Leisure Services Master Plan – for Approval 

As the Recreation and Leisure Services Master Plan had been previously reviewed by 

Council, a motion to approve this document was needed. 



That the Recreation and Leisure Services Master Plan as prepared 

by Monteith –Brown Planning Consultants be accepted as 

presented and referred to staff for reference in dealing with future 

recreational needs. 

Carried 

6.18 Grand Bend Beach Research and Consultation Initiative – for Approval 

As the Grand Bend Beach Research and Consultation Initiative as prepared by 

Monteirth – Brown Planning Consultants had been previously reviewed by Council a 

motion to accept this document was needed. 



That the Grand Bend Beach Research and Consultation Initiative 

as prepared by Monteith-Brown Planning Consultants be accepted 

as presented and referred to staff for reference in dealing with the 

future of the Grand Bend Beach. 

Carried 

Administration & Finance 

6.19 TR Report No. 49-2011 – Re: Water and Wastewater Rates 2012 

13


At the October 17, 2011 Council meeting Council approved the 2012 water and 

wastewater rates as projected in the Watson and Associates rate review study that had 

previously been adopted in January of 2010. 



That Council pass By-law 93-2011 establishing the 2012 Water and 

Wastewater Rates. 

Carried 

6.20 TR Report No. 50-2011 – Re: Kiwanis Kineto Theatre Fundraising 

The options to assist the Kiwanis Kineto Theatre in its efforts to raise funds for the 

purchase of digital movie theatre equipment were outlined in TR Report No. 50-2011. 

The option of providing financing to this group was discussed and it was agreed that this 

could be considered if it was consistent with past financing, and would require a detailed 

financial plan being provided outlining the Kiwanis Club’s. 

11-1107-32 Moved by: Councillor Underwood 


That TR Report No. 50-2011 outlining the options available to the 

Kiwanis Club in its fundraising efforts to pay for new digital camera 

equipment be received and filed and that the option of a no 

interest loan from the Municipality be approved on condition that 

the Kiwanis Club provide a financial plan on its commitment to this 

purchase. 

Carried 

6.21 TR Report No. 52-2011 – Re: Property Assessment 

Information regarding the current Municipal Property Assessment Corporation’s method 

of re-assessing properties within Lambton Shores was briefly reviewed. 



That TR Report No. 52-2011 regarding property assessment within 

Lambton Shores be received and filed. 

Carried 

6.22 CL Report No. 73-2011 – RE: Terry and Elaine Bell – Use of a Portion of the 

Unopened Road Allowance between Concession 18 and 19 

At the September 6, 2011 Council approved in principal a request from Elaine and Terry 

Bell for the exclusive use of a section of the road allowance between Concession 18 

and 19 in Ipperwash to construct a fence in order to protect their laneway from damage 

and intrusions. The options to implement this approval were outlined in CL Report No. 

73-2011, and the recommended approach was to close the portion of the road to be 

14


used by the Bells. Notice of the proposed closing would be given, and the public 

provided an opportunity to submit comments. 



That notice be provided of the proposal to close and grant the 

exclusive use of the northerly 33’ of the unopened road allowance 

between Concessions 18 and 19 to the abutting owner, as outlined 

in CL Report No. 73-2011. 

Carried 

6.23 CL Report No. 76-2011 – Re: By-law and Tender Agreement – Drain 

Maintenance 

On September 8, 2011, proposals were submitted for the maintenance of the Alexander 

Drain, Don Scott Drain, Elliott West Drain, Elliott McBryan Drain, Gilliard Drain, Mud 

Creek and the Sullivan Drain. The low bid for the proposal was submitted by VanDriel 

Excavating Inc., and the proposal was approved at the Council meeting held the 19 th of 

September, 2011. The agreements have been submitted by the contractor and the 

authorizing by-law was submitted for approval. 



That the agreement with VanDriel Excavating Inc. for the 

maintenance of certain Municipal drains, and the authorizing By-law 

91-2011, as outlined in CL Report No. 76-2011 be approved. 

Carried 

6.24 CL Report No. 77-2011 – Re: Assuming a Portion of a Highway 

CL Report No. 77-2011 detailed the history of a process undertaken several years ago 

to legitimize the location a portion of the existing Parkview Crescent. A land transfer 

took place, and the portion acquired by the Municipality is being used as part of the 

travelled portion of the road. A request has been received for the Municipality to formally 

assume and dedicate this section as part of the public highway system. 



That CL Report No. 77-2011, outlining a request to assume and 

dedicate a portion of the Parkview Crescent Road to be part of the 

public highway system be accepted, and that By-law 92 of 2011 be 

approved. 

Carried 

6.25 CL Report No. 78-2011 – Re: Applications heard by the Committee of 

Adjustment on October 27, 2011 

15


The decisions made by the Committee of Adjustment on applications heard at the 

October 27, 2011 meeting were reviewed by Council. 



That CL Report No. 78-2011 regarding the applications heard by 

the Committee of Adjustment at the October 27, 2011 meeting be 

received and filed. 

Carried 

6.26 CL Report No. 79-2011 – Re: By-law and Tender Agreement – 

Environmental Assessment Process and Design of a Winter Maintenance 

Storage Building 

The agreements for the completion of the environmental assessment process and the 

design of a winter maintenance storage building the contract has now been received 

from the Engineering firm awarded the project, and the document was submitted for 

review and approval, along with the authorizing by-law. 



That the agreement with Bosher Keightley Letham Ltd. for the 

Environmental Assessment Process and Design of a Winter 

Maintenance Storage Building, and the authorizing By-law 96-2011, 

as outlined in CL Report No. 79-2011 be approved. Carried 

7. BY-LAWS AND RESOLUTIONS 



That the following by-laws by read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 78-2011 – Sercombe Drain – 3 rd Reading 

- By-law 89-2011 – Authorize Severance Agreement – Teahen 

- By-law 90-2011 – Assume a Highway 

- By-law 91-2011 – Authorize Agreement with VanDriel 

- By-law 92-2011 – Dedicate Land as Public Highway – Parkview 

Crescent 

- By-law 93-2011 – Establish Water & Wastewater Usage & 

Consumption Rates for 2012 

- By-law 94-2011 – Correcting Section 10 of DC By-law 101 

- By-law 95-2011 – Authorize Severance Agreement with McKenzie 

- By-law 96-2011 – Authorize Agreement with BKL for Winter 

Storage Maintenance Building 

16


- By-law 97-2011 – Authorize Subdivision Agreement with Rice 

Development 

- By-law 98-2011 – Confirming Resolutions to Date – November 7, 

2011. Carried 

8. ACCOUNTS 

There were no accounts for Council to review. 

4.3 Communities in Bloom Representatives Catherine Minielly & Grace Dekker 

– Re: National Competition Results 

Catherine Minielly and. Grace Dekker, representing the Lambton Shores’ Communities 

in Blooms program were in attendance and presented Council with the National 

Communities in Blooms 5 Blooms designation that was recently awarded to the 

Municipality. Mrs. Minielly and Mrs. Dekker also noted that Lambton Shores had been 

in the top three nationally for an environmental award. 

They also provided details on the project goals for Communities in Bloom 2012 

program and the great benefits of Communities in Bloom to Lambton Shores, as the 

program has been an excellent way to bring the various communities together. 

9. COUNCILLOR REPORTS 

Mayor Weber reported that he had attended Remembrance Day Dinners in Grand Bend 

and in Forest as well as the Arkona Remembrance Day Parade, all in honour of 

Canada’s war veterans. 

He further reported that a group of high school students from Forest were going to 

Europe in 2012 and would be recognizing the 95 th Anniversary of the Vimy Ridge Battle 

Field and that it was important to send Lambton Shores’ pins with these students in 

support of their trip. 

Councillor Russell updated Council on a current educational session held by the Nature 

Trail Committee and advised the Councillor Bonesteel would be the Municipal liaison to 

this group. 

Councillor Underwood noted that it would be nice if a sign announcing the future site of 

a BMX Bike Track could be installed in Forest. 

Councillor Bonesteel advised that he had attended a pot luck dinner put on by the 

Huron Woods Homeowners Association and that the newest restaurant in Grand Bend, 

White Caps, was now open. 

Deputy Mayor Davis-Dagg noted that she had attend the Leaders of the Decade event 

held recently in Grand Bend and that this type of event should be considered within 

other areas of the Municipality. 

17


She further reported on recent initiatives by the Lambton Area Water Supply System 

which will result in operational savings. 

Councillor Cook reported that he had recently attended the Grand Bend Horticultural 

Gala and thanked the Mayor, Deputy Mayor and Councillor Underwood for attending the 

Annual Remembrance Day parade in Arkona. 

Councillor Maguire also reported that he had attended the Leaders of the Decade Event 

held for Grand Bend and that the Grand Bend businesses were celebrating “Christmas 

Comes Early” this coming weekend. 

Councillor Scott reported that things were quiet in the Port. 

Councillor Illman reported that the Forest B.I.A. Christmas activities would begin shortly, 

that the Tri-Sport Committee had contributed a further $6,300. towards a skate 

sharpener for The Shores Recreation Centre and that the Forest Community 

Foundation Grants would be announced November 22 nd . 

10. NEW BUSINESS 

Mayor Weber announced that Council would proceed into a Closed Session following 

the Discussion Period to deal with legal issues following the outcome of the 4.2 

Scheduled Delegation. 

11. DISCUSSION PERIOD 

Mr. Glen VanValkenburg, speaking on behalf of the Forest B.I.A. asked that Council 

consider “Wayfinding Signage” as a priority and proceed in getting a proposal to initiate 

this signage program. 

Mrs. Ruthanne Wallace noted her concern with the statement made in C.A.O. Report 

No. 60-2011 regarding the use of road allowances by farmers to increase their yields, 

and advised that farmers only used the road allowances as a way to keep weeds down. 

She further advised that there was equipment available for purchase that would aid the 

Municipal Community Services staff in cutting the road allowances. 

12. CONFIDENTIAL 

11-1107-41 Moved by: Deputy-Mayor Davis Dagg 


That the meeting goes in a “Closed Session” at 8:59 p.m. to 

discuss a legal matter. 

Carried 

Council rose out of camera and reported that a discussion had taken place regarding a 

potential litigation issue and requested that staff report back to Council “In Camera:” 

with further information on this issue. 

18


13. ADJOURN 

11- 1107-42 Moved by: Councillor Maguire 


That the November 7, 2011 Council meeting adjourns at 9:20 p.m. 

Carried 

19

Grand Bend Optimist 

Youth Centre 

20

What We’ve Done 

‣ Over $1 MILLION donated to 

community projects 

• Grand Bend Gym & Scoreboard 

• Skateboard Park & Outdoor Basketball 

Court 

• Beach Enhancement project 

• Enhancement of G.B. Optimist Park (across 

from TD Bank) 

• Youth Centre building renovation and 

ongoing operation 

21

Youth Centre Programming 

‣ Drop-in floor hockey, basketball, Dance 

Class, Babysitting Course, Cooking Class, 

Tutoring, Summer Camp, Computer 

Classes 

Also acts as a gathering 

place for other groups 

including Senior 

Computer Classes, 

G.B. Art Association, 

Zumba classes etc. 22

‣ Youth Centre is run by the Grand Bend 

Optimist Club 

• Overseen the operation for the past ten 

years by individuals on a volunteer basis – in 

charge of staffing etc. 

• No longer in a position to do so on our own 

23

Our Proposal 

‣ Propose that the Municipality partner 

with the Optimist to continue to run 

these important and much needed 

programs to Lambton Shores 

‣ Optimist will commit up to $10 000 per 

year for a 3 year term and re-evaluate 

at that time 

24

Our Proposal.. 

‣ Municipality will provide an existing 

staff member to oversee the YC as the 

Facilitator (40-50 hrs/YEAR) 

‣ GB Optimist will provide a committee to 

work hand in hand with the Facilitator 

25

Why the Youth Centre is vital to 

Lambton Shores.. 

‣ Provides much-needed programs and 

facilities to families in our area that 

helps keep them IN Lambton Shores 

‣ Acts as a draw – BRING families into 

the area 

‣ When a family has to go outside the 

municipality for a program, revenue goes 

with them 

26

Revenue 

Job Connect $ 700 

Rural Grant $ 2 600 

Optimist Commitment $ 10 000 

Program Revenue $ 4 000 

TOTAL REVENUE $ 17 300 

27

Expenses 

Occupancy 

In Kind Municipality 

Utilities $1 200 

Phone $1 200 

Misc $1 000 

Summer Payroll (4 

Positions for 6 Weeks) 

$9 000 

Facilitator Payroll In Kind Municipality (40- 

50 hrs/year) 

TOTAL EXPENSES 

28$12 

400

Overall… 

‣ Revenue – Expenses 

‣ $ 17 300 – 12 400 = $ 4 900 

‣ Opportunity for additional funding 

through grants etc. 

29

Parking and Traffic Congestion in Grand Bend 

Summary of Round Table Discussions 

August 29 th , 2011 

Glen Baillie 

Secretary 

The Grand Bend and Area 

Chamber of Commerce 

30

Executive Summary 

BACKGROUND 

A series of three meetings were facilitated by the Grand Bend and Area Chamber of Commerce 

on August 29, 2011. These discussions generated feedback from a cross-section of residents, 

municipal politicians, and business owners relative to the issues of Traffic Congestion, Parking, 

and Pay in Lieu Parking. 

Approximately 60 people participated in round table discussions. The concerns, complaints, and 

suggestions were documented and summarized in the attached pages. 

PROBLEM SUMMARY 

Traffic Congestion - Residents, Visitors, and Businesses view traffic congestion as a 

major issue during the summer tourist season. Residents often must contend with up to thirty 

minute wait times to travel the short distance from from Huron Woods to Main St. 

Consequently many residents have expressed the feeling they are “trapped” in their 

subdivisions on weekends. 

Local residents, cottagers, and visitors alike cite traffic congestion as a major reason they do 

not patronize Grand Bend businesses during the summer. This is clearly a huge issue for 

business if customers are unable/unwilling to get into town and patronize their business. 

Visitors are frustrated by long waits to get to, or pass through Grand Bend. 

Traffic congestion is also a significant inhibitor to residential and business growth. Who 

wants to live in or open a business in a town with serious congestion problems? Inhibitors to 

residential and business growth are inhibitors to tax assessment growth. 

Parking - Parking is another problem that is consistently raised as a significant issue by 

residents, businesses and visitors. It is also cited as a major reason people do not patronize 

Grand Bend businesses during the summer, and is uniformly viewed as a significant 

deterrent to enjoyment, prosperity and growth in Grand Bend. 

The parking issue has many components, including a shortage of peak season spaces, 

parking fees, bylaw enforcement, payment methods, dates/times of enforcement, and so on. 

These components are discussed in detail in the following pages. 

31

CONCLUSION 

The recent upgrades to the Beach and Main St. Streetscape represent significant strides forward, 

improving Grand Bend’s image and reputation as a Premium Tourism Destination. As a result, 

we are witnessing positive change in Tourist demographics, enjoying many favourable 

comments from residents and visitors, and are receiving positive reviews from the tourism and 

travel community at large. 

Parking and traffic congestion, however, are long standing issues in Grand Bend, and must be 

addressed in order to fully realize the potential of these significant investments, retain existing 

businesses, residents and visitors, and attract new growth in the future. They are strongly viewed 

as “quality of life” issues for our residents, and survival and growth issues for our business 

community. 

The following pages examine these issues in detail, and outline detailed recommendations on 

both of these issues. Some elements are inexpensive and easy to resolve and others will require a 

longer term approach. 

The business community and residents of Grand Bend strongly recommend that Council consider 

the issues and recommendations carefully, and prioritize them for near term future resolution. 

32

Congestion - There are significant traffic backups in the summer. Fridays before a long 

weekend, every Saturday from June until Labour Day, and nearly every Sunday have a line of 

cars stretching at best from downtown to the Catholic Church, and at worst, to Klondyke road. 

This is estimated to happen on 23 days. These should be the 23 busiest days for merchants, but in 

many instances, turns into the slowest. 

The congestion occurs in two locations, first the area near the Tim Horton’s drive through, and 

second, the section of Hwy #21 south from Hwy #81 to Klondyke Rd. The knock on effects of 

the congestion was highlighted by several people: 

1. High volume of traffic taking shortcut through Southcott Pines, often speeding. 

2. Immediate decline in sales in businesses along Hwy#21 and Main St. One large vendor 

reported $3,000 per hour in lost sales. Another and another reported the same thing, at a 

lesser pace. This business is gone, not to be made up. 

3. Pedestrian access crossing the highway is inadequate and dangerous. The situation at 

Merrywood, the LCBO, and Tim Horton’s was highlighted. 

4. The bridge on #21 remains inadequate as a pedestrian crossing. There is a need for an 

extra turn lane. The current turn lane is often empty in both directions. 

Recommendations 

1. Safety concerns for pedestrians must be addressed. The core needs to be connected to 

the area south of town, and the east side residents must be able to safely cross to the 

west side. This requires: 

a) Three pedestrian crosswalks over #21 at Merrywood, the LCBO, and Tim 

Horton’s. 

b) Covered pedestrian walkways on either side of the bridge on #21. This will 

facilitate comfortable and safe pedestrian access into our downtown core, and free up 

a traffic lane should the bridge get renovated. 

2. Northbound traffic must be improved through whatever means possible in the short 

and long terms. Possible changes are: 

a) Change the lane markings to have two lanes northbound. There is time to try this 

as an experiment in the years preceeding a bridge reconstruction. 

b) Reconstruct the bridge to eliminate the sidewalks. 

c) Develop a second crossing over the river with a connection between Gill Rd, and 

Pinedale Rd. for non truck traffic. 

33

All the congestion related problems require changes to Hwy #21. This means a meaningful 

working relationship must be developed with MTO. The Chamber of Commerce sees this as a 

number one priority. 

Parking 

Hourly Metered Parking 

The installation of meters on Main St. eliminated the difficulties of business owners and day use 

beach visitors clogging up a commercial area. The installation of meters is not a solution without 

its own set of problems, as outlined below: 

1. Exact change is required. 

2. Minimum amount of time and money is not widely advertised or understood 

3. Location of meters is not immediately apparent, in part because of their unobtrusive look. 

4. Ticket price for over staying is the same as for more serious by-law breaches. 

5. Retailers report a drop in store traffic from the locals. 


1. Meters must be adapted to take electronic payment. 

2. QR codes, the smartphone type barcode must be used widely downtown. It can be painted on 

curbs and on the parking meters. The information can then be easily communicated to all 

who own a smartphone. 

3. Colour code each different type of parking space to reflect hourly, day use, and/or free lots. 

This will facilitate marketing efforts to fix issues identified later. 

4. Parking ticket prices need to be set lower than tickets for illegal parking in other areas such 

as Plan 24. Tickets should also have a handout map showing alternative parking places, and 

general, positive town info. 

5. Validation options must be developed for merchants to have a “free” parking option for their 

customers. 

6. Lowest cost for metered parking must be part of the signage to encourage main street 

visitors. 

34

Shortage of Parking Spaces 

Hot weekends see a huge influx of people into the downtown. The main lots fill up well before 

noon, and visitors must park wherever they can. This results in private lots being used, roadways 

partially blocked, or visitors just leaving our area altogether. 

1. Overcrowding onto roadways limits emergency vehicles. 

2. Traffic backs up trying to get into beach lots which are already full. 

3. Blocked driveways and roads cause unwelcome conflicts with residents and by-law staff. 

4. Visitors just leave, or don’t come back. No visitors, no business. No business, no growth. No 

growth, no jobs. 


1. The electronic sign must be utilized for live lot conditions. When all the downtown lots are 

full, the sign must give alternates. Town staff to update regularly. 

2. Free lots must be signed. The Gill lot is often near empty when cars are parked on the side of 

Hwy #81. 

3. Angle parking installed on the north side of 81 Crescent and the north side of River Rd, past 

the yacht club. Estimated gain of 60 spaces. 

4. Overnight parking to be allowed with advance purchase of pass. (Eilber and Huron lots only). 

This can bring in revenue while getting excess cars out of the Plan 24 area. No sleeping ban 

to stay. 

5. Overflow lots must be developed with partnerships between property owners and the 

municipality. Town staffed and with revenue split with the owner. Suggested sites include 

the Legion area on Sundays, the Churches on Saturday. 

6. Weekly and seasonal parking passes to be advantageously priced for merchants and renters. 

These passes are for the less busy lots only. 

7. Variable pricing should be enacted. Lots closest to the beach pay the most, and more so on 

weekends. 

8. A parking authority with one manager in charge should be established. The revenue and 

expenses should be published as a separate financial report, showing the attendant expenses. 

Any surplus should be devoted to land acquisition.* A separate balance sheet approach is 

likely to generate more support if parking fees are seen to support future use. 

35

Pay in Lieu Parking Fees 

A by-law charging $1,000 for each parking space deemed necessary for a land use has been 

charged for many years. The same fee in Forest is $200. A recent development had the fee 

waived. The merchants who have paid the fee have had their asset value impaired. 

Recommendation 

1. The municipality needs to publicly identify the downtown area as part of a Community 

Improvement Program. When properly advertised, the forgiving of parking and related fees 

can be used as an incentive to businesses to invest in stores and businesses on the strip. 

2. Merchants who have paid the fee should be given both assurances they have a valid asset and 

an acknowledgement of the desire for fairness. This can take the form of several free parking 

spaces in adjoining areas, or in making several free pay in lieu spots available should 

expansion take place in the near future. Both solutions pay tribute to the contributions these 

businesses make to our community. 

Summary and Related Items 

Our parking problems can be fixed and the solutions can be multi dimensional. The acquisition 

of new lots can be done in conjunction with planning for a community center and a new arts 

programming venue. 

The installation of covered sidewalks hanging beside the bridge can be a tourist attraction, 

increase our residents physical activities, and alleviate traffic back ups. Providing for overnight 

parking in public lots can take the pressure off overcrowded neighbourhoods, and reduce 

impaired driving. 

Our recommendations stand on their own as actions with an immediate positive return. The 

Chamber of Commerce sees the need for progress on the related issues of Congestion and 

Parking. We have a way forward that properly implemented will increase the access to and 

enjoyment of the downtown area for residents and visitors alike. 

It is imperative our municipal council develop a working plan to implement the 

recommendations, with a timetable which reflects an urgency to get the job done. 

36

L A M B T O N S H O R E S C O M M U N I T Y A S S O C I A T I O N 

October 31, 2011 

To the Mayor and members of Council 

The Lambton Shores Community Association had our fall Executive meeting and had a comprehensive 

update from the Chair of the LSCA Sub-Committee representing Plan 24, about progress with Irresponsible 

Landlords, noise etc. 

While we applaud the attempt at addressing the many serious concerns of owners and permanent residents 

in the neighbourhood of these properties of concern, the LSCA has serious concerns that the resolution of the 

issue has hit some serious road blocks. 

For Council’s consideration the issues are as follows: 

Noise, 

Serious fire and safety issues 

By-law enforcement by anyone 

Contravention of the zoning by-laws 

The number one frustration from residents in Plan 24 for the last two summers has been that the 

enforcement officers are not laying charges when they are warranted. Property owners have been told by 

these enforcement officers that they will have to take legal action themselves against the offending 

parties, rather than expect the law-enforcement teams to do anything. 

It is our understanding that members of the community have provided Council with documentation of the 

many concerns of residents in detail. We trust that all council members have had that material for the record 

as well. 

The Executive of the LSCA concerned that the sub-committee of council will not be able to address our 

members concerns with any new by-law. The issue is the by-law is not being enforced. There is also no 

public input into this decision at the current time as recommended by the Clerk in her original report. 

We would like to ask the Council Committee addressing this problem and council to re-think this issue, with 

a goal of resolving the listed issues permanently. We respectfully suggest that more than a new by-law is 

necessary. (See "London Landlord bylaw wins court battle”, Oct 31 Free Press) 

No property owner should be forced into selling their assets at a loss or not at all, or be forced to vacate their 

vacation property, because one or two irresponsible landlords are not being held accountable by the 

municipality’s own by-laws, fire codes and zoning. 

Sincerely, 

Sharon Weitzel per 

LSCA 

G R A N D B E N D , O N , N 0 M 1 T 0 

• E M A I L L S C o m m u n i t y A s s o c @ g m a i l . c o m 

37

From: Heimpel, Mitch 

To: donshipway@execulink.com ; Bill Weber; vnewbury@on.aibn.ca 

Sent: Thu Nov 10 16:55:57 2011 

Subject: Local Municipality Democracy Act, 2011 

Greetings, 

Monte McNaughton's office suggested that we contact you all because of the interest that your 

municipalities have expressed in the wind turbine issue. Todd Smith, the MPP for Prince Edward- 

Hastings is planning to introduce a Private Members Bill into the House scheduled for an opposition day 

on December 1st. Enclosed, you will find a copy of the summary for the Local Municipal Democracy Act, 

2011. As you're all aware, the Green Energy Act, 2009 gives unprecedented powers to the provincial 

government with regard to renewable energy projects, sources and test projects and strips municipalities 

of any say in terms of restriction or by-law that they would usually retain with developments of this size 

and scope. 

Please read the summary and contact me if you have any questions. If you feel that you can support the 

Bill or that your municipalities can support the Bill, then I ask that you let us cite you as supportive 

stakeholders and partners when Mr. Smith makes his presentation to caucus next week. If you would like 

to issue a supportive statement for the Bill on behalf of the municipality for us to include in our 

Presentation package that will go to all 107 MPPs before the bill's first reading in the House, I need it for 

the middle of next week. 

We can certainly agree that our municipal partners need their voice restored on Green Energy issues and 

were we talking about any other development with the health and environnmental side effects attributed 

to wind turbines, the municipality would most certainly be right and empowered to protect their best 

interests. If you cannot get a hold of me, please contact Josh in Monte's office. They're working very 

closely with us on this issue and Josh will communicate your concern to me. 

Thank you for your consideration, 

Best Regards; 

Mitch Heimpel 

Mitch Heimpel 

Executive Assistant 

Todd Smith, MPP 

Prince Edward-Hastings 

Unit #3 - 81 Millenium Parkway 

P.O. Box 575 

Belleville, Ontario K8N 5B2 

T: 613 438 4729 

T: 613.962.1144 

T: 877.536.6248 

F: 613.969.6381 

38

Local Municipality Democracy Act, 2011 

EXPLANATORY NOTE 

Subsection 4 (1) of the Green Energy Act, 2009 permits the Lieutenant Governor in 

Council to designate goods, services and technologies to promote energy 

conservation. Subsection 4 (2) of the Act currently permits the use of these 

designated goods, services and technologies despite any restriction imposed at law, 

including any restriction imposed by a municipal by-law. Subsection 4 (3) of the Act 

provides that a restriction imposed at law that would otherwise prevent or restrict the 

use of the designated goods, services or technologies is inoperative to the extent the 

restriction would prevent or restrict the use. Subsection 4 (4) of the Act currently 

provides that subsections 4 (2) and (3) do not apply to a restriction imposed by an Act 

or regulation. 

Subsection 4 (2) of the Act is amended to remove the reference to a municipal by-law, 

and subsection 4 (4) of the Act is re-enacted to provide that subsections 4 (2) and (3) 

of the Act do not apply to a restriction imposed by an Act, regulation or municipal bylaw. 

Similar amendments are made to section 5 of the Act, which governs activities 

relating to renewable energy projects, renewable energy sources and renewable 

energy testing projects designated by the Lieutenant Governor in Council by 

regulation under that section. 

New section 9.1 of the Municipal Act, 2001 permits local municipalities to impose 

restrictions on the use in the local municipality of a good, service or technology 

designated by the Lieutenant Governor in Council under subsection 4 (1) of the Green 

Energy Act, 2009 and on activities in the local municipality with respect to renewable 

energy projects, renewable energy sources and renewable energy testing projects 

designated by the Lieutenant Governor in Council under section 5 of that Act. 

39


Short Term Rental Accommodation Committee Meeting Minutes 

Meeting No. 03-2011 

Date of Meeting: Wednesday, October 12, 2011 

Location: 

Present: 

Invited Guests: 

Staff: 

Lambton Shores’ Forest Office Meeting Room 

Dave Maguire, Chair 

Bill Weber 

Doug Bonesteel 

Martin Underwood 

Keith Crawford, North Area By-law Enforcement Officer 

Mike Dougan, Ontario Provincial Police, Forest Detachment 

Carol McKenzie, Clerk 

CALL TO ORDER 

Chair Maguire called the meeting to order at 3:30 p.m. 

1. Approval of Minutes 

The minutes from the September 13, 2011 meeting were reviewed. 

STR11-1012-01 

Moved by: Doug Bonesteel 

Seconded by: Martin Underwood 

That the minutes from the September 13, 2011 Short Term Rental 

Accommodation (STRA) Committee Meeting be approved. Carried 

2. Copy of CBC Interview 

A copy of the CBC interview with Chair Dave Maguire, entitled “Residents want wild 

party over in Grand Bend” was reviewed 

STR11-1012-02 

Moved by: Doug Bonesteel 

Seconded by: Martin Underwood 

That the copy of the CBC interview “Residents want wild party over in 

Grand Bend” be received and filed. 

Carried 

3. DISCUSSION OF ISSUES 

40

Short Term Rental Accommodation Advisory Committee Meeting - October 12, 2011 Page 2 

Discussions ensued on the Municipal by-laws that have been enacted and are enforced 

to regulate community issues such as the Parking, Noise, Streets and Beach usage, 

and the enforcement officers provided information on the situations they are 

encountering, the current enforcement practices, and any impediments they have 

experienced when enforcing the regulations. 

The need to work on ways of protecting the rights of the residents, and ensure a 

reasonable response to issues was discussed, as well as educating residents of the 

limitations on the enforcement personnel, such as the fact that municipal enforcement 

officers cannot compel a person to provide the identification necessary to issue a ticket, 

or that peace officers do not have the right to enter a “Residence” without a warrant, 

unless there is a criminal activity in the works or a criminal activity in plain view. 

Legislative options for regulating alcohol consumption in “common areas” were 

discussed, and will be reviewed further. 

One issues discussed was the terminology contained in many Noise By-laws that 

regulates noise that is “likely to disturb” residents. The wording is subjective, and the 

Officers have to rely on their past experiences prosecuting charges to determine if the 

level of noise would be likely to obtain a conviction. Although there have been 

successful convictions under the current Lambton Shores Noise By-Law, the 

advantages of amending the Noise By-law to include a maximum permitted decibel level 

were considered. 

Members had previously discussed that it was not all rental properties cause problems 

for residents in the community. Issues arise when groups of 10 or 20 or 30 or more 

people converge on a property, and the ensuing issues of noise, vehicles, alcohol, fire 

hazards result in numerous calls for law enforcement service. At the September 13 th 

meeting, the various legislative options to regulate usage and/or control behaviour were 

reviewed, such as licensing by-laws, or enacting regulations under Section 447 of the 

Municipal Act, and the committee recommendation was to concentrate on the problem 

areas, rather than enact legislation that affected all residential rentals. It was discussed 

that in the case where property owners make a practice of renting to large groups of 

people that result in multiple complaints, or excessive calls for service or where there 

are multiple rental units in a very small area, the onus will be on the persons who are 

benefiting from the rentals to control the situations, or be liable for fines for violations. 

Options to consider include the compiling the municipal laws into a “Good Neighbour 

By-law” similar to the Town of Vernon, B.C’s which is a consolidation of by-laws that 

regulate actions and activities that impact the community, such as Property 

Maintenance, Streets Nuisances, Noise, etc into one document for ease of use. The Bylaw 

includes a section entitled “Nuisance Abatement”, in which there is a fee invoked for 

repeat calls for service that may be adaptable for a Lambton Shores by-law. 

Alternatively, the option would be to consider multiple calls for service in a specified 

time periods to be “mischief” and fineable. 

41

Short Term Rental Accommodation Advisory Committee Meeting - October 12, 2011 Page 3 

The Committee recommended that the existing by-laws be reviewed, and make the 

modifications as discussed. Once the by-law(s) are drafted and approved by the 

Committee, they will be sent to Council for review and approval “in principle”, a meeting 

with the public can be scheduled, as which, the issues and proposed solutions can be 

discussed. At the meeting, those residents who are renting properties will be asked to 

ensure their tenants are aware of and comply with the regulations, as the By-Law 

Enforcement Officers and Police Officers will be directed to charge both the landlord 

and the tenants each and every time there is a by-law violation, regardless of 

whether or not the landlord is in town at the time. . Discussion can be held on the other 

options that would be considered if compliance is not achieved, such as the 

implementation of a “Licensing By-law” or the enactment of stricter regulations and 

requirements under Section 447 of the Municipal Act. 

Recommended Items to consider during By-law Review and Items required to 

assist enforcement efforts: 

1. Undertake a survey of the property lines in areas within Plan 24 to accurately 

delineate Municipal property; 

2. Designate all roadways in Plan 24 and Shady Lane (other places??) as “No Parking” 

or permit parking only; 

3. Increase the amount of the Noise by-law fines; 

4. Enforce regulations under the “Fence By-law”; 

5. Review the Open Air Bur By-law and increase restrictions on location of fires and 

social campfires; 

6. Request the Fire Inspectors to undertake inspections of rental properties for 

violations under the Fire Prevention and Protection Act; 

7. Review and update the Noise By-law, and purchase a decibel reader 

8. Consider a “Fee for Service” or “Nuisance Abatement Charge” or Mischief fee. 

9. Initiate a standardized form to record all calls for service and note response taken to 

each calls 

10. Request landlords provide identification of the renters to the O.P.P. 

11. Explore legislative options regulating alcohol consumption in “common areas”. 

4. ADJOURNMENT 

The meeting adjourned at 4:35 p.m., with the next meeting at the call of the Chair. 

42

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 43-2011 Wednesday, November 16, 2011 

TO: 

FROM: 

RE: 

Mayor Weber and Members of Council 

Patti Richardson, Senior Planner 

Official Plan Amendment Application OP-05/2011 

Zoning By-law Amendment Application ZO-07/2011 

LOCATION: 7634 Jericho Road 

OWNER: Maria and Thedore Vanos 

RECOMMENDATION: 

That Official Plan Amendment Application OP-05/2011 

submitted by Maria and Thedore Vanos requesting an 

amendment to the Lambton Shores Official Plan, as it relates 

to lands known as 7634 Jericho Road, to allow the creation 

of a new non-farm dwelling lot for a dwelling which is surplus 

to a farming operation as result of a farm consolidation, be 

APPROVED IN PRINCIPLE, subject to the County and 

Municipality being satisfied that: 

1. a new septic system is installed for the surplus farm 

dwelling; and 

2. the surplus farm dwelling isconnected to the municipal 

watermain 

prior to the Official Plan amendment being adopted by 

Council, as the application is consistent with the Provincial 

Policy Statement. 

That Zoning By-law Amendment Application ZO-07/2011 

requesting an amendment to the Lambton Shores Zoning 

By-law 1 of 2003 as it relates to lands known as 7634 

Jericho Road to: 

(a) prohibit the construction of a new dwelling on the 

remnant farm parcel after the severance of the surplus 

dwelling; and 

(b) to allow a farm parcel to have a minimum lot area of 

20.6 hectares 

be APPROVED IN PRINCIPLE, subject to the County and 

Municipality being satisfied that: 

43

1. a new septic system is installed for the surplus farm 

dwelling; and 

2. the surplus farm dwelling is connected to the municipal 

watermain 

prior to the Zoning By-law Amendment being adopted by 

Council as the application is consistent with the Provincial 

Policy Statement. 

______________________________________________________________________ 

REPORT 

Summary of the Application 

The applicants, Maria and Thedore Vanos, are requesting: 

Official Plan Amendment 

an amendment to the “Agricultural” policies of the Lambton Shores Official Plan to 

permit the creation of a new non-farm dwelling lot for a dwelling which is surplus to a 

farming operation as result of a farm consolidation. 

Zoning By-law Amendment Application 

an amendment to Zoning By-law 1 of 2003 as it affects the remnant farm parcel to: 

prohibit the construction of a new dwelling on the farm parcel after the severance 

of the surplus dwelling; and 

to recognize that it will have a minimum lot area of 20.6 hectares (51 acres), 

whereas the “Agricultural 1” zoning requires a minimum lot area of 38 hectares. 

The applications are being proposed in order to allow the existing farm dwelling to be 

severed from the farm parcel and sold as a non-farm dwelling. The proposed severed 

dwelling is excess to the owners needs as they resides at 35 Frances Drive in Forest 

and their partner sons, Ron And Dave Vanos already have dwellings. 

Location 

The subject lands are located on the east side of Jericho Road, just north of Townsend 

Line. The lands are occupied by a dwelling, a steel drive shed, two grain storage bins 

and a woodlot exists at the northeast corner of the lands. The balance of the lands is 

under cultivation, as are the surrounding lands. 

44

Correspondence - no correspondence has been received to date. 

Discussion 

The lands are currently designated “Agriculture” and “Significant Woodlot” in the 

Lambton Shores Official Plan. 

The “Significant Woodlot” designation affects approximately 1/8 of the lot and is located 

at the northeast corner of the property. The woodlot extends onto the lot to the north. It 

is the intent of the Official Plan that woodlots are protected, however some harvesting is 

permitted incompliance with good forestry practices. 

The primary use of lands located within the “Agricultural” designation include the 

growing of crops, including nursery and horticultural crops; raising of livestock and other 

animals for food, or fur, including poultry and fish; aquaculture; agro-forestry; maple 

syrup production; and associated on-farm buildings and structures including accessory 

farm dwellings. 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally 

be 40 hectares. The proposed retained farm parcel will have a lot area of 20.6 (51 

acres) hectares. The farm parcel as it exists today does not meet the policy in the 

Official Plan. After the severance of the surplus farm dwelling, the surplus farm dwelling 

lot will be only marginally smaller than exists today. I have no concerns with the 

remnant farm parcel size. 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained 

farm lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two 

existing non-farm residences which are on separate lots of a similar size 

and which are situated on the same side of the road and are not more than 

61 metres apart; 

ii) 

only one non-farm single-detached residential lot will be permitted to be 

severed from an original farm lot; 

iii) the proposed non-farm single-detached dwelling lot meets the 

requirements of the Province, the County, the Health Unit and the 

Municipality regarding water supply and sewage disposal; 

iv) 

the proposed non-farm single-detached dwelling is located in compliance 

with the Minimum Distance Separation formulae; and 

45

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural 

areas shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

c) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. 

The approach used to ensure that no new residential dwellings are permitted 

on the remnant parcel may be recommended by the Province, or based on 

municipal approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation 

as 

” an existing farm residence that is rendered surplus as a result of farm 

consolidation (the acquisition of additional farm parcels to be operated as one 

farm operation). 

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were 

based and which has been superseded by the 2005 Policy Statement, provided the 

following with respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be 

permitted only in the following situations: 

(a) new lots for residential uses may be permitted for : 

1. a farm retirement lot; 

2. a residence surplus to a farming operation; and 

3. residential infilling. 

Maria and Thedore Vanos own 2 agricultural properties for a total of 101 acres. Their 

sons, whom they farm with, own 450 acres and they rent as a farming operation an 

additional 200 acres. Presently, Maria and Thedore Vanos reside at 35 Frances Drive 

46

in Forest. Their sons, David and Ron both reside on properties other than the subject 

lands. The dwelling on the subject lands is surplus to their needs and as a result the 

Vanos’s would like to dispose of it. Normally a farmer resides on another farm. Mr. and 

Mrs. Vanos situation is different than some of the other applications Council has 

considered for surplus dwellings severances, in that they do not reside on one of the 

other agricultural properties they own. This situation is similar to David Hendrix, who 

lives in Forest and who was granted a similar consent on Townsend Line. The 

Provincial Policy Statement defines “residence surplus to a farming operation as: 

“an existing farm residence that is rendered surplus as a result of farm 

consolidation (the acquisition of additional farm parcels to be operated as one 

farm operation). 

Certainly, this is the situation that the Vanos family find themselves in. They all have 

dwellings they reside in and the dwelling on the subject lands is surplus. It is my opinion 

that this application is consistent with the 2005 Provincial Policy Statement. It does not 

however comply with the Lambton Shores Official Plan which has not been updated to 

reflect the 2005 Policy Statement. 

The Policy Statement would require that the retained farm parcel be zoned to prohibit 

the construction of a new farm dwelling on the lands. The applicants have applied for a 

zoning amendment to prohibit a new dwelling on the farm parcel. As well, the Provincial 

Policy Statement requires that the creation of lots comply with the minimum distance 

separation formulae (MDS) for animal operations. Site inspection has revealed that 

there are no animal operations in the general area; therefore the proposal complies with 

the MDS. 

Zoning 

The subject lands are zoned “Agricultural 1 (A1)” and “Environmental Protection - 

Woodlot (EP-WD)” in the Lambton Shores Zoning By-law. The “Environmental 

Protection - Woodlot (EP-WD)” Zone affects the northeast 1/8 of the subject lands and 

recognizes the existing woodlot. The balance of the subject lands is located in the 

“Agricultural 1 (A1)” Zone. The predominant permitted use in this zone is agriculture and 

associated buildings and structures. The “A1” zone requires that a farm parcel have a 

minimum lot area of 38 hectares and a minimum lot frontage of 150 metres. The lands 

which are to be retained in agricultural use will have a lot area of 20.6 hectares (51 

acres) and a lot frontage that exceeds 150 metres. The lot complies with the lot frontage 

minimum but not the lot area minimum. The area of the retained farm parcel is only 

marginally smaller than the original lot. I have no concerns with the size of the retained 

farm lot; however, the zoning on the retained farm parcel needs to recognize the 

deficient lot area. The “A1” Zone on these lands permits an accessory farm dwelling as 

a permitted use. The zoning on the remnant farm parcel will be amended to prohibit the 

construction of a new non-farm dwelling as is required by the Provincial Policy 

Statement. 

The “Agricultural 1 (A1)” zone requires that a non-farm dwelling lot have a minimum lot 

area of 0.8 hectares and a minimum lot frontage of 45 metres. The surplus dwelling lot 

47

is proposed to have a lot area of approximately 0.8 hectares (2 acres) and a lot frontage 

of 115 metres and thus complies with these minimum lot requirements. 

The proposed residential lot is serviced by a private septic system and a private well. 

The County of Lambton advises that there is no septic record for the property. The lack 

of record indicates that the system has been in existence long past it useful life and 

needs to be replaced. The County’s minimum lot area standard established for lots on 

clay soil is 0.8 hectares and they advise the best system for clay soils is a tertiary 

system. The proposed non-farm residential lot is proposed to have a lot area of 0.8 

hectares. I would recommend that any approval of this application be conditional on the 

Applicants satisfying the County and the Municipality that a new tertiary septic system 

be installed on the proposed non-farm residential lot. As well, the dwelling has not been 

connected to the municipal watermain and any approval should be conditional on the 

dwelling being connected to municipal water. 

Summary 

In light of the above, I can recommend that these applications be approved subject to 

the conditions contained in the Recommendation Section of this report as they are 

consistent with the Provincial Policy Statement. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

48

OFFICIAL PLAN AMENDMENT APPLICATION OP-05/2011 

ZONING BY-LAW AMENDMENT APPLICATION ZO-07/2011 

LOCATION: 7634 Jericho Road 

OWNER: Maria and Thedore Vanos 

49

THE MUNICIPALITY OF LAMBTON SHORES 

TR Report No. 51-2011 Tuesday, November 1, 2011 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

Grand Bend Parking Revenue 


For Council information. 

REPORT 

At the most recent Council meeting staff was requested to report on the parking 

revenues for the 2011 summer season in Grand Bend. 

The 2011 revenue from parking was $497,563.62 which was just $2,436.38 under the 

2011 approved budget. The 2011 revenue was $8,620.22 below the 2010 revenue 

amount. The parking revenues fluctuate with the weather conditions of the summer 

season and are sometimes difficult to predict. 

While the beach concession is self sufficient there are other areas that do not generate 

revenue such as expenses for the beach patrol (lifeguards), water testing, waste or litter 

pickup, beach cleaning, insurance as well as debt related to capital expenditures for the 

parking and beach areas. 

Although the revenues seem like a large amount, these funds go to offset the expense 

of the maintenance required to operate the beach and parking areas of Grand Bend that 

would otherwise be funded through taxation. 

Respectfully submitted, 

Janet Ferguson, 

Treasurer 

50



TO: 

FROM: 



RE: Draft Year to Date Financial Statements – October 31, 2011 


That the Draft Year to Date Financial Statements for the 

period ending October 31, 2011 be accepted as outlined in 

Treasurer’s report TR-53-2011. 

REPORT 

Attached to this report is the Draft Operating and Capital financial statements for the 

period ending October 31, 2011. The Department Heads review the financial 

transactions in detail on a monthly basis as well as approve all expenses before 

payment is made. Collaborative comments are provided for your review. 

The statements reflect the annual taxation amount; however, the majority of the 

revenues are reflective of 10 months. One exception is for the maintenance drains, we 

billed a significant amount of maintenance costs for drains in 2011. Although the 

revenue is recognized this year the expenses are carried from previous years and an 

adjusting entry is required. Another exception are items such as the billings for the fire 

service agreements which we bill quarterly and the final billing is issued in November 

and will be reflected in the next statement. 

Another anomaly to the typical transactions is the allocations to reserve funds from the 

water and wastewater departments. These are done at the end of the year once we 

have all expenses and revenues for the departments. Until that time these departments 

will show a surplus. 

Expenses for the general operations will continue until the end of the year with items 

such as utility cost being received well in to the new-year. 

CAO Comments 

2011 has been challenging to date. As Council is aware things got off to a shaky start in 

the first half of the year due to unpredictable weather conditions with the Blizzard of 

2011 followed by a very wet and cold spring season. These conditions improved over 

the summer months allowing us to essentially break even with our season business 

units like the Beach and our two Harbours. 

Arena operations and revenues at the Legacy Centre and The Shores are expected to 

meet budget predictions as we move into the ice hockey/figure skating season, helped 

along by the improved performance of our Junior 

51 

B and Senior AAA teams.

We are keeping our fingers crossed that the nice weather we have experienced this 

November will help us meet our Winter Control budget. 

Our Water System budget continues to fall short of revenue expectations largely due to 

improvements in residential water conservation measures precipitated no doubt by 

increased water rates. This phenomenon is not unique to Lambton Shores as similar 

declines are being experienced by communities across Ontario. While making the 

meeting of short term revenue expectations difficult the silver lining may be that major 

upgrades to water supply systems may be able to be deferred or downsized, saving 

money in the long run. 

Wastewater System operations don't appear to be adversely affected and revenues are 

expected to reach budgeted thresholds. One of the reasons for higher revenue on the 

wastewater side may be due to it simply being a smaller business unit. 

Fire Department operations appear to be generally in line with expectations although 

there have been a few emergency type expenditures that have been encountered such 

as vehicle repairs and bunker gear and SCBA system replacements due to the need 

mandated by Provincial regulations. 

Clerk’s Department Comments 

Planning & Development- As noted in previous reports planning and development 

activity has been subject to the overall economic downturn in the Province, although we 

are still performing better than many other municipalities. Revenue from fees are 

lagging a bit behind budgeted estimations, however, the recently processed Rice 

Development will bring an additional $11,000.00 in fees to this Business Unit. The 

Committee of Adjustment remains active with ongoing requests for rezoning and minor 

variances, which is also a positive indication of continued investment in the community. 

Building & Assessment –Similar to the Planning and Development Business Unit, this 

Building & Assessment business unit has been subject to the overall economic 

downturn as well, however, building activity remains relatively strong in spite of this. 

While we anticipate an overall shortfall in revenues for 2011, the net cost of providing 

this service will not be too far off the mark. Given the complexity of the Building & 

Assessment Business Unit, the Building Inspector and I would like to have an 

opportunity to discuss with Council some of the challenges being faced on a day to day 

basis when delivering this service. 

By-Law Enforcement – this Business Unit is pretty much on target to meet budget 

projections for 2011. As part of our usual practice we do review all contracts with our 

By-law Enforcement providers to ensure that they are meeting Council expectations and 

ensuring that costing for service remains reasonable and affordable. Like Building 

Inspection, By-law Enforcement is a very challenging Business Unit to manage and the 

very nature of the duties requires considerable skill to deliver the service well. I hope to 

discuss this more fully during the 2012 Budget deliberations. 

52

Cemetery Services – Cemetery Services appear to be pretty much in line with 

expectations but as you can appreciate can be a difficult Business Unit to predict levels 

of activity. Staff are currently reviewing our fee structure and recent Provincial 

legislation that may impact the 2012 Operating budget. Generally speaking though I am 

pleased with both the financial performance and administration of this service 

Capital 

The capital statement includes brief comments for the individual project or piece of 

equipment. The majority of the items have been complete; however, some invoicing is 

still outstanding. 

Summary 

This ten month review is favourable for Lambton Shores; however, there is still a lot of 

activity between now and the end of 2011. Staff would be pleased to answer any 

specific questions that you may have regarding the transactions shown on the 

statements provided. 



Treasurer 

53

The Municipality of Lambton Shores 

Capital Expense Summary as of Oct 31, 2011 

TOTAL 2011 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

PROJECT 

GENERAL 

2-110-110-5875 Land Purchase - BOP 2,000.00 

2-110-110-5876 Information Technology 15,055.00 23,991.00 Link upgrade required 

COMMENTS 

Northville Works & Office 

2-300-110-5877 Accessibility 16,428.35 1,165.12 Grant application completed 

2-300-110-5878 Coverall - EA Study 17,719.25 5,420.00 DCS # 74 -2011 - ongoing review 

Forest Works 

2-300-110-5879 Forest Works - EA Study 47,389.10 4,224.27 DCS # 66-2011 - ongoing review 

Subtotal $96,591.70 $36,800.39 

PROTECTION TO PERSONS 

Fire Departments 

Arkona 

2-210-211-5877 Tanker 193,183.69 102,205.02 Purchased -expect Delivery Nov 25 

2-210-211-5878 Infrared Camera 16,483.25 1,165.12 

Forest 

2-210-213-5875 Fire Hall Capital 21,977.67 21,553.52 

2-210-213-5877 Generator 27,472.08 15,711.17 

Subtotal $259,116.69 $140,634.83 

TRANSPORTATION SERVICES 

Sidewalks and Walkways 

2-310-175-5156 GB - Connecting Link Hwy #21 & #81 72,663.42 6,917.64 In design phase 

2-310-175-5157 Arkona Sidewalk Main Intersection 47,389.10 4,200.25 Defer to 2012 

Ashphalt Roads 

2-300-300-5106 GB - Gill Rd 111,124.34 8,729.45 Complete awaiting invoice 

2-300-300-5108 TH - Pherrill - from W of Dumfries to King St 12,087.72 854.42 

2-300-300-5175 TH - Allan St - King St to west arena gate 324,554.47 372,988.05 DSC # 55-2011 

2-300-300-5176 TH - Legacy Parking Lot 48,487.98 49,098.59 Redesign 

Road Re-surface Treatment 

2-300-300-5101 Lake Valley Grove 112,360.00 95,778.74 DCS # 72-2011 complete awaiting inv 

Streetlights 

2-340-340-5880 Townsend and King St Traffic Signal Retofit 18,784.54 19,262.40 Complete 

Bridge & Culvert 

2-310-301-5104 Ravenswood Line - Culvert 23,213.67 2,546.65 November 

2-310-301-5105 Rock Glen Rd - Culvert 10,027.07 1,552.08 November 

Vehicle & Equipment Replacement Program 

General Operations 

2-900-175-5132 Traffic Control Sign with Digital read out 13,186.60 932.10 Traffic counter purchased 

Small Equipment 

2-900-175-5136 Riding Mower - JD425 16,812.92 8,718.68 DCS # 81-2011 - complete awaiting inv 

Tractors 

2-900-904-5138 Tractor - JD 6200 4wd& Ldr (Beach Cleaner) 87,910.67 63,791.13 DCS # 38-2011 

2-900-904-5139 Skidsteer 4,395.53 3,658.60 

Plow Truck 

2-900-905-5137 5 Ton - Tandem - Ford 240,985.12 212,499.96 DCS # 37-2011 

One Ton 

2-900-907-5137 1 Ton - Ford 71,427.42 5,048.89 DCS #94-2011 -delivery Dec 16 

Chippers 

2-900-911-5101 Chipper - Vermeer - replace blades 10,988.83 776.74 Not Required 

Subtotal $1,226,399.40 $857,354.37 

54 

Updated: 16/11/2011 

Page 1 of 3



TOTAL 2011 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

PROJECT 

RECREATION & CULTURAL SERVICES 

Arenas 

Legacy Centre 

2-720-175-5876 Legacy Centre 1,550,000.00 1,541,957.74 

2-720-175-5880 Concession Structure & Equipment 31,340.00 0.00 Report to come 

2-720-175-5881 Hall Accessories / Tables etc. 37,150.00 34,670.14 Complete 

2-700-110-4053 Legacy Ball Diamond/Play Structure 

COMMENTS 

The Shores 

2-720-176-5876 Shores Accoustic Retrofit 23,170.75 

Funded from donations from FCF & Tri- 

Sport 

Community Centres 

Arkona Com Ctre & Library 

2-730-731-5876 Accessible washroom doors 4,395.53 310.70 End of October completion 

Arkona Seniors Facility 

2-730-731-5877 Canopy installation at entrance 11,125.95 2,963.50 DCS # 90-2011 - complete 

PF Community Centre 

2-730-732-5881 Windows 2,815.77 636.31 Ordered 

2-730-732-5882 Roof 75,342.07 31,070.59 DCS # 45-2011 - complete 

Thomas Hall 

2-720-724-5102 Floor Scruber 13,186.60 13,036.45 DCS # 82-2011 - reviewing specs 

Thedford Village Complex 

2-730-734-5875 Furniture 7,965.77 Tables & Chairs -funded from Seniors 

Libraries 

PF Library 

2-740-175-5105 Airconditioning System 6,593.30 4,785.75 DCS # 100-2011 

Harbours 

GB Harbour 

2-350-350-5100 Boat Launch Ramp 54,944.17 3,883.75 Some work completed with own forces 

Parks/Beach 

Grand Bend Lions Park 

2-710-710-5101 Playground Equipment 26,373.20 1,864.21 CS staff meeting with Group 

2-710-710-5102 Infield Resurface 26,373.20 1,864.21 Trillium Grant 

2-710-710-5103 Infield Fencing 32,966.50 2,330.26 

2-710-710-5104 Score Board Repair 2,197.77 155.35 

2-710-710-5105 Additional Basketball Court 10,988.83 7,467.46 

2-710-710-5106 Erosion Control Project 48,081.40 4,273.21 DCS # 91-2011 - complete in Oct/Nov 

Optimist Park 

2-710-710-5120 Play Equipment 13,186.60 932.10 Work in progress - some in 2012 

2-710-710-5121 Gazebo 21,977.67 1,059.09 

2-710-710-5122 Walkways / Plantings 17,582.13 1,242.79 

2-710-710-5881 Signage 5,494.42 388.38 

Parking Lots 

James St - Forest 

2-700-175-5245 James St 65,933.00 4,660.52 Tender being reviewed 

North Beach Parking Lot 

2-700-175-5259 Bill Changer 3,296.65 3,149.83 Complete 

Community Signs 

2-700-175-5101 Community Signs 38,460.92 2,718.64 

55 

Updated: 16/11/2011 




TOTAL 2011 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

PROJECT 

COMMENTS 

Community Grants 

2-700-110-5104 Arkona Lions - benches 3,846.09 3,833.45 Complete 

2-700-110-5105 FO - Garden Club trash receptacles 1,977.99 139.81 Complete 

2-700-110-5106 TH - Garden Club bench/cans 6,411.98 6,280.01 Complete 

2-710-710-5875 Miscellaneous - Trisport 957.50 Funded from community donations 

2-710-710-5875 Miscellaneous - PFGC 847.66 

2-710-710-5875 Miscellaneous - LS Benches 1,379.93 

2-710-710-5875 Miscellaneous - Forest BIA 3,219.69 

2-710-710-5875 Miscellaneous - CIB 1,923.26 

Subtotal $2,112,041.74 $1,715,138.81 

SEWAGE SYSTEM 

Collection System 

2-410-175-5175 TH - Allen from King to West Gate 84,558.83 32,764.05 DCS # 55-2011 

Miscellaneous Items 

2-410-175-5109 Spectro Meter 9,955.33 2,707.39 

2-410-175-5110 Forest WPCP - Sand Filter Replacement 40,593.30 6,311.85 

New System 

2-410-175-5104 North Sewage Treatment Facility 11,000,000.00 1,684,435.53 Project running total 

2-410-175-5106 North End Sewer - Zone 3 0.00 307,458.91 Project running total 

Subtotal $11,135,107.46 $2,033,677.73 

WATERWORKS SYSTEM 

Water System General 

2-430-110-5112 North Area Meter Changeout 239,941.18 17,357.27 CAO # 57-2011 - meter purchase 

Water Mains 

2-430-110-5175 TH - Allen 169,117.66 97,867.15 DCS # 55-2011 

Miscellaneous Items 

2-430-110-5105 LAWS System 36,835.00 30,696.52 

2-430-110-5116 GPS Equipment & Software 32,966.50 2,330.26 DCS # 99-2011 - being ordered 

2-430-110-5117 Flow Meter 21,977.67 1,553.52 

Subtotal $500,838.01 $149,804.72 

Drainage 

2-840-840-5100 Drainage 172,614.14 Recovered from property owners 

Subtotal $0.00 $172,614.14 

GRAND TOTAL $15,330,095.00 $5,106,024.99 

56 

Updated: 16/11/2011 


MUNICIPALITY OF LAMBTON SHORES 

2011 Draft Operating Year to Date Summary as of October 31, 2011 

BUDGET DRAFT YTD AVAILABLE % Used 

Taxation 

Revenue 8,344,369.15 8,344,374.70 (5.55) 100.00% 

Policing 

Revenue 

Policing 899,041.83 655,265.51 243,776.32 72.88% 

Community Police Group - - - 

Sub Total 899,041.83 655,265.51 243,776.32 72.88% 

Expense 

Policing 3,020,055.59 2,589,482.50 430,573.09 85.74% 

Community Police Group 331.50 - 331.50 0.00% 

Sub Total 3,020,387.09 2,589,482.50 430,904.59 85.73% 

Policing Total 2,121,345.26 1,934,216.99 187,128.27 91.18% 

Planning 

Revenue 

Planning and Zoning 147,538.45 116,167.51 31,370.94 78.74% 

Expense 

Planning and Zoning 180,107.25 142,621.89 37,485.36 79.19% 

Planning Total 32,568.80 26,454.38 6,114.42 81.23% 

Building & Assessment 

Revenue 

Building and Assessment Administration 235,630.87 178,538.19 57,092.68 75.77% 

Expense 

Building and Assessment Administration 272,105.93 210,105.54 62,000.39 77.21% 

Building Total 36,475.06 31,567.35 4,907.71 86.55% 

Protection to Person & Property 

Revenue 

Bylaw / Parking / Prop. Stnds Enforce. 152,162.56 144,126.92 8,035.64 94.72% 

Animal Control 13,429.48 11,309.65 2,119.83 84.22% 

Weed Inspection 835.14 821.49 13.65 98.37% 

Crossing Guards 10,652.65 9,664.93 987.72 90.73% 

Emergency Management 946.50 2,072.33 (1,125.83) 218.95% 

Conservation Authority 4,000.00 (4,000.00) 

Sub Total 178,026.33 171,995.32 6,031.01 96.61% 

Expense 

Bylaw / Parking / Prop. Stnds Enforce. 228,213.86 187,771.90 40,441.96 82.28% 

Animal Control 44,062.56 35,791.47 8,271.09 81.23% 

Weed Inspection 3,791.91 3,229.74 562.17 85.17% 

Crossing Guards 48,367.64 37,998.14 10,369.50 78.56% 

Emergency Management 4,297.50 8,116.01 (3,818.51) 188.85% 

Conservation Authority 263,421.00 143,650.00 119,771.00 54.53% 

Sub Total 592,154.47 416,557.26 175,597.21 70.35% 

Protection to Person & Property Total 414,128.14 244,561.94 169,566.20 59.05% 

57 

Page 1 of 4 

11/2/2011




Fire Services 

Revenue 

Fire Prevention and Inspection - 

Arkona FD 55,367.36 44,260.17 11,107.19 79.94% 

Northville FD 8,851.43 10,525.41 (1,673.98) 118.91% 

Forest FD 55,878.28 46,102.55 9,775.73 82.51% 

Grand Bend FD 69,975.73 50,960.73 19,015.00 72.83% 

Thedford FD 8,919.93 12,651.48 (3,731.55) 141.83% 

Sub Total 198,992.73 164,500.34 34,492.39 82.67% 

Expense 

Fire Prevention and Inspection 5,100.00 9,800.12 (4,700.12) 192.16% 

Arkona FD 143,465.42 112,265.07 31,200.35 78.25% 

Northville FD 152,470.53 127,952.43 24,518.10 83.92% 

Forest FD 183,259.10 151,006.02 32,253.08 82.40% 

Grand Bend FD 180,349.66 159,791.32 20,558.34 88.60% 

Thedford FD 175,051.26 138,136.77 36,914.49 78.91% 

Sub Total 839,695.97 698,951.73 140,744.24 83.24% 

Fire Total 640,703.24 534,451.39 106,251.85 83.42% 

Transportation Services 

Revenue 

TRF to Equipment Replacement RF - 

TRF to Road Purposes RF - 

Roadways 992,755.46 789,505.17 203,250.29 79.53% 

Winter Control 246,153.82 226,996.83 19,156.99 92.22% 

Street Light / Traffic Control 107,539.34 66,028.69 41,510.65 61.40% 

Sub Total 1,346,448.62 1,082,530.69 263,917.93 80.40% 

Expense 

TRF to Equipment Replacement RF 312,084.30 312,084.30 - 100.00% 

TRF to Road Purposes RF 1,086,511.33 1,086,511.33 - 100.00% 

Roadways 1,943,186.64 1,548,412.65 394,773.99 79.68% 

Winter Control 516,808.19 494,171.34 22,636.85 95.62% 

Street Light / Traffic Control 225,782.45 143,744.24 82,038.21 63.66% 

Sub Total 4,084,372.91 3,584,923.86 499,449.05 87.77% 

Transportation Services Total 2,737,924.29 2,502,393.17 235,531.12 91.40% 

Harbours 

Revenue 

Grand Bend 367,718.55 350,595.43 17,123.12 95.34% 

Port Franks 200,633.66 196,603.41 4,030.25 97.99% 

Sub Total 568,352.21 547,198.84 21,153.37 96.28% 

Expense 

Grand Bend 342,226.64 339,071.19 3,155.45 99.08% 

Port Franks 185,590.29 175,253.32 10,336.97 94.43% 

Sub Total 527,816.93 514,324.51 13,492.42 97.44% 

Habours Total (40,535.28) (32,874.33) (7,660.95) 81.10% 

58 


11/2/2011




Arenas 

Revenue 

Legacy Recreation Centre 113,760.46 44,538.90 69,221.56 39.15% 

The Shores Recreation Centre 294,406.40 284,152.05 10,254.35 96.52% 

Forest Arena - 

Sub Total 408,166.86 328,690.95 79,475.91 80.53% 

Expense 

Legacy Recreation Centre 388,719.27 197,782.87 190,936.40 50.88% 

The Shores Recreation Centre 716,307.53 609,864.86 106,442.67 85.14% 

Forest Arena 21,900.00 24,940.67 (3,040.67) 113.88% 

Sub Total 1,126,926.80 832,588.40 294,338.40 73.88% 

Arenas Total 718,759.94 503,897.45 214,862.49 70.11% 

Solid Waste Management 

Revenue 

Solid Waste Management 415,139.70 355,845.40 59,294.30 85.72% 

Expense 

Solid Waste Management 813,286.19 763,249.98 50,036.21 93.85% 

Solid Waste Management Total 398,146.49 407,404.58 (9,258.09) 102.33% 

Cemeteries 

Revenue 

Forest - Beechwood 48,327.34 45,313.82 3,013.52 93.76% 

Arkona 22,979.24 8,351.59 14,627.65 36.34% 

Pinery, Ward & Baptist / Misc. 2,248.61 2,971.42 (722.81) 132.14% 

Sub Total 73,555.19 56,636.83 16,918.36 77.00% 

Expense 

Forest - Beechwood 52,570.55 50,290.65 2,279.90 95.66% 

Arkona 41,401.44 18,588.67 22,812.77 44.90% 

Pinery, Ward & Baptist / Misc. 10,472.84 10,192.56 280.28 97.32% 

Sub Total 104,444.83 79,071.88 25,372.95 75.71% 

Cemeteries Total 30,889.64 22,435.05 8,454.59 72.63% 

Recreation & Leisure Services 

Revenue 

Gen Admin, Fitness Area, Gymnasium 309,118.48 261,825.03 47,293.45 84.70% 

Expense 

Gen Admin, Fitness Area, Gymnasium 837,358.51 701,732.71 135,625.80 83.80% 

Recreation & Leisure Services Total 528,240.03 439,907.68 88,332.35 83.28% 

Recreation - Parks 

Revenue 

Parks, Ball Diamonds, Pavillions 28,799.45 30,349.33 (1,549.88) 105.38% 

Expense 

Parks, Ball Diamonds, Pavillions 173,433.49 148,581.73 24,851.76 85.67% 

Recreation - Parks Total 144,634.04 118,232.40 26,401.64 81.75% 

59 


11/2/2011




Recreation - Beach 

Revenue 

Beach, Beach House, Patrol, P.Lot 682,395.67 654,538.18 27,857.49 95.92% 

Expense 

Beach, Beach House, Patrol, P.Lot 854,895.05 657,543.64 197,351.41 76.92% 

Recreation - Beach Total 172,499.38 3,005.46 169,493.92 1.74% 

Community Centres & Libraries 

Revenue 

Community Centres 78,798.59 21,258.01 57,540.58 26.98% 

Libraries 6,361.21 5,799.49 561.72 91.17% 

Sub Total 85,159.80 27,057.50 58,102.30 31.77% 

Expense 

Community Centres 296,990.85 171,418.57 125,572.28 57.72% 

Libraries 51,439.31 31,134.49 20,304.82 60.53% 

Sub Total 348,430.16 202,553.06 145,877.10 58.13% 

Community Centres & Libraries Total 263,270.36 175,495.56 87,774.80 66.66% 

Drainage 

Revenue 

Drainage 154,999.06 345,732.72 (190,733.66) 223.05% 

Expense 

Drainage 229,198.21 223,227.22 5,970.99 97.39% 

Drainage Total 74,199.15 (122,505.50) 196,704.65 - 

Economic Development 

Revenue 

Industry Trade and Tourism 27,291.95 25,968.17 1,323.78 95.15% 

Expense 

Industry Trade and Tourism 98,412.56 69,572.99 28,839.57 70.70% 

Economic Development Total 71,120.61 43,604.82 27,515.79 61.31% 

Water 

Revenue 

Water 3,976,963.00 2,725,752.13 1,251,210.87 68.54% 

Expense 

Water 3,976,963.00 2,299,737.47 1,677,225.53 57.83% 

Water Total - (426,014.66) 426,014.66 - 

Wastewater 

Revenue 

Wastewater 1,477,567.50 1,171,276.47 306,291.03 79.27% 

Expense 

Wastewater 1,477,567.50 1,152,594.43 324,973.07 78.01% 

Wastewater Total - (18,682.04) 18,682.04 - 

Revenue Total 19,557,556.85 17,244,243.81 2,313,318.59 88.17% 

Expense Total 19,557,556.85 15,287,420.80 4,270,136.05 78.17% 

Grand Total - (1,956,823.01) 1,956,823.01 - 

60 


11/2/2011


CL Report No. 81-2011 Monday, November 7, 2011 

TO: 

FROM: 



RE: Annual Conferences - 2012 


For information only. 

REPORT 

In addition to the one day sessions that are held throughout the year, several municipal 

organizations host annual conferences, usually 2 – 4 days in duration. 

Notice of the registration dates and hotel accommodations are circulated months in 

advance of the date of the conference, and while it is possible to book the conference 

closer to the date, the rooms at the host hotel usually book quickly. 

Below are the three main conferences and the dates the rooms become available. If you 

are interested in attending any of these conferences, please let Roberta Brandon know 

as soon as possible so that rooms can be reserved for you: 

1. ROMA/GOOD ROADS Combined Conference: (Rooms available as of November 28) 

February 26 – 29, Fairmont Royal York Hotel 

2. OSUM Conference and Trade Show - (Rooms available any time) 

May 2 – 4 – Deerhurst Resort 

3. AMO Annual Conference (Rooms available as of January 1, 2012) 

August 19-22 – Ottawa Convention Centre 


Carol McKenzie 

Clerk 

61


CL Report No. 82-2011 Wednesday, November 16, 2011 

TO: 

FROM: 



RE: Proposed Council Meeting Dates for 2012 


For Council review and direction. 

REPORT 

In accordance with the notice requirements of the Municipal Act, and the Lambton 

Shores’ Procedural By-law and policies, the dates for the next year’s Council meetings 

are to be submitted to Council in December for consideration and adoption. 

Attached is the draft schedule for the 2012 meetings. The Council meetings are the 

evenings of the first and third Mondays of each month; with several of the meetings 

shifted to Tuesdays to take into consideration Statutory Holidays. 

The meetings on the second Tuesday of each month have always been on an “as 

required” basis; however, this year, several specific meetings have been scheduled for 

these days such as the twice annually strategic plan review, OP review, etc. 

Therefore, a full 2012 calendar is being presented, which will depict not only the regular 

Council meetings, but the standing committee meeting dates as well as special 

meetings, such as budget, Official Plan review, Strategic Plan reviews, and also the 

“training” or information Council sessions. 

This will hopefully assist members in scheduling Municipal meetings, and also help plan 

other commitments as well. 

All meetings are held at the Thedford Village Complex, with the exception of the Fire 

Board meetings, which are held at the various Fire Halls throughout the municipality. 

The Accessibility Committee meetings are not included, as these meetings are held at 

the “call of the Chair”. 

In the past, there has only been one Monday night meeting scheduled for the months of 

July and August, due to the summer holiday schedule. If required, additional meetings 

can always be called to deal with emergent issues, or for a special purpose. 


Carol McKenzie 

Clerk 62


C.A.O. Report No. 49-2011 Tuesday, October 4, 2011 

TO: 

FROM : 

RE: 


John Byrne, Chief Administrative Officer 

Groundwater Testing Analysis and Interpretation – CAO 


Information only – receive and file. 

REPORT 

Early in the development of a strategy for the replacement of the Grand Bend 

Lagoons, the Municipality held a Public Meeting to advise residents that it was 

reviewing the issue of replacing the existing lagoons constructed in 1978-79. This 

replacement was undertaken as a joint project between the Municipalities of 

Lambton Shores, South Huron and Bluewater. The impetus for the project was 

the assignment of the remaining capacity in the lagoons to two major 

developments (Pinery Provincial Park and Southbend Estates residential 

development). With the approval of these two projects little capacity remained to 

address future growth in the Grand Bend area, let alone satisfy the projected 

needs of South Huron and Bluewater. 

In considering the need for more sewage capacity to meet future growth in 

Lambton Shores, it was deemed prudent to ensure that all our potential future 

needs be assessed including looking at the potential of servicing Zones 3 & 4 in 

the future. There was merit in considering the servicing of these areas as: 

newly created lots in these areas were required to install the upgraded tertiary 

septic systems to meet MOE nitrate loading requirements the cost of which 

were $20,000 plus (Waterloo Biofilter and Eco-Flow etc.); 

According to installers and service technicians, costs to install tertiary septic 

systems run from $8K to $20K. Cost is determined on an individual basis 

depending on soil type, proximity to lake and table water, size of lot, projected 

number of users etc. For example, the cost of an Ecoflo installation last year in 

Wee Lakes was $14 K according to resident Cam Taylor. 

My comment on cost was in relation to the general cost estimate that was being 

expressed back in 2004 it was a speculative number used to illustrate that the 

MOE was requiring tertiary systems and they were a lot more expensive than 

64

conventional systems –my reference at the beginning of the report was “Early in 

the development of a strategy….” 

the Province was considering imposing the mandatory inspection of septic 

systems; and 

there were concerns that the assumption, that sand was an ideal soil type for 

septic systems, was in fact not true. This is still widely believed to be the case. 

According to installers, technicians and scientists sand is THE best filter medium! 

Why are installers required to lay 30” of filter sand below tile beds if this is not the 

case? 

Correct, and that is the issue I was trying to highlight. The perception by many in 

Zone’s 3 & 4 was the that their septic systems built in a sand environment were 

more or less immune from failure because the “sand” was perceived to be a 

perfect medium for septic systems. 

This same perception was being fostered by so called experts announcing that “if 

sand is such a bad medium for septic systems why is it being used in water 

treatment facilities.” Surely people aren’t suggesting that we use the native sandy 

soils of Zone 3 or a backyard sandbox to filter our drinking water are we? The 

fact that tertiary system installers are installing up to 30’’ of filter sand below tile 

beds supports the point. What many residents were thinking was that the native 

sand under their conventional systems is just fine. 

In the Public Meeting, held October 24th 2008, Dillon Consulting provided the 

public with the rationale behind the proposed extension of sewers in this area for 

the reasons outlined above. The suspicion that there might be negative impacts 

from existing systems in this area was challenged by many in the area and as a 

result, Council agreed to undertake testing of the groundwater in this area to 

determine whether or not there were impacts from septic systems in this area. 

The Municipality engaged Golder Associates to undertake the groundwater 

testing and analysis in 2010. 

According to the sampling data on this project, Golder Associates was retained 

by Dillon Consulting, under contract to the Municipality on Nov 27, 2008 & had 

their services terminated on Jan 18, 2011. 

You are correct the testing was done in 2009 as well. I was simply making the 

point in the residents requested testing and it was done. That said there were 

concerns expressed about the heavy amount of precipitation in 2009 that might 

have a dilution impact on test results that year but that’s beside the point, I stand 

corrected. 

Golder reviewed the test results and confirmed in their report that there was a 

negative groundwater impact. 

65

Golder never analyzed the results except for reporting average values of nitrate 

at each well in slides at PIC 2 – Oct 29, 2009. All that Golder said in their Report 

was that the nitrate levels were “elevated” and nothing else. (see below) 

To be accurate the December 2009 and January 2010 report indicated “..the 

elevated nitrate concentrations are considered to be primarily related to 

contamination from residential septic systems in the community.” Golder’s 

submitted a further review of their report and your presentation of April 8 th 2010 

(Technical Memorandum dated July 8 th 2010) which makes the following 

statement in response to the question “Is the groundwater being impacted by 

Zone 3 septic systems?” the response was “There is very clear evidence 

that the groundwater is being adversely impacted by septic systems” 

In response to the Golder report, a member of the Zone 3 Community Group on 

Sewers, Dr. Carl Belke, a retired chemistry Professor, undertook a review the 

Golder Groundwater results. His conclusions were different than that of Golder, 

in that he believed there was no groundwater impact. 

I did not say there was no impact – I did say the impact was noticeable but far 

below the limit imposed by Canadian drinking water regulations. 

You are correct, I believe your slide actually said “1. Is the groundwater being 

impacted by Zone 3 septic systems?” the answer was “No –for E coli and 

NH3 , Yes for NO3” “2. Are the levels of NO3 of concern?” the answer was 

“No –average values are -4 x less than maximum allowable for drinking 

water.” “3. Are the levels of NO3 increasing?” the answer was “No –over 12 

month average levels static.” The point of the slide was clearly to give an 

indication to residents that there was no impact of any concern to them. 

Dr, Belke provided the Zone 3 Community Group his opinion and made two 

presentations to the community on behalf of the Zone 3 Community Group at 

several “public” meetings, organized by that group. to the community with the 

results of his interpretation of the data. The report from Dr. Belke was 

subsequently presented to Council at a formal Council meeting. 

It should be noted that I never personally presented my report to Council. I was 

a speaker at the two “public” presentations hosted by the Z3CG. I also delivered 

a PowerPoint presentation to the membership of Southcott Pines at their Annual 

General meeting in June, 2009. 

You are correct, you never presented your report to Council but a copy of the 

PowerPoint you made was given to them in hard copy form for their information 

ad Council subsequently requested that Golders respond to the presentation. 

It became clear, to me at least, that the reports done by both Golder and Belke 

were quite sophisticated and were not “user friendly”, if I may use that term, for 

66

the average resident, Council member or staff for that matter. I well recall the 

despair felt by one Councillor at the time who declared “I am not sure what to do, 

I read the Golder Report and I think – we have a problem, I read Dr. Belke’s 

report and I think – we don’t have a problem”. To be frank, I felt much the same 

way. 

Here is what the Golder Report says: 

In Part 3 section 3.3 – 

Groundwater and Surface Water Quality“ All residential monitor wells had nitrate 

levels generally higher than the ‘background’ concentrations found in the Pinery well.” 

In Part 4.0 Summary – from p 8. 

”The results of the monitoring program indicate that the groundwater flow direction is 

predominantly to the northwest, towards Lake Huron”. Nitrate concentrations in the 

residential monitor wells were elevated compared to the Pinery well and are 

considered to be related to septic system use. 

Since Golder never defines what “generally higher or elevated” means, how can 

one conclude from these statements that Zone 3 has a problem. They never say 

there is a problem nor do they ever suggest the levels are even a concern. In my 

presentations, I only stated that since the highest level of nitrate is still far below 

the drinking water standard, there is an impact but not an immediate problem. 

I will defer to you, Golders, Dr. Robertson, Dr. Branfireun and Dr. Robinson had 

to say in their comments back. It wasn’t my intent to comment on the science, 

that was the whole intent of my seeking assistance. There still appears to be a 

difference of opinion on this issue, perhaps inviting these experts to a meeting 

where the issue could be discussed more fully would help clarify this important 

point? 

As Chief Administrative Officer and primary advisor to Council on issues, I was 

faced with my own dilemma – what if Council turns to me for advice and direction 

on this issue? I too found the two reports very technical and scientific in nature 

and well beyond my level of expertise and understanding. I had contemplated 

meeting with Dr. Belke to see if he could help me understand the two documents 

but was unable to make contact at that time. The issue still bothered me as I felt I 

needed to better understand both reports in the best interest of Council and the 

residents of Lambton Shores. 

I was never contacted by anyone from the Municipality. 

Correct, I indicate that “I contemplated…” seeking your assistance “but was 

unable to make contact…”. To clarify, I had asked then Ward 2 Councillor 

Weber if he might have your e-mail to I could make contact with you. He provided 

67

one and I either mistyped it or didn’t get the correct one. I didn’t pursue it any 

further at that time and as I indicate simply sought other sources to assist me. 

The Job description for Chief Administrative Officer includes reference to 

“Reports regularly to Council and its Committees on the status of programs, 

projects, general operations and service delivery, orally and in writing” and is 

“Responsible, as principle policy advisor, for advising Council and its Committees 

on the feasibility, desirability, a cost of proposed programs, policies, and bylaws; 

ensures where possible, that Council is provided with options on proposals to 

facilitate good quality decision making”. I take this to mean that when necessary 

to undertake research and gather information to assist Council in making 

decisions, this has always been the expectations of past Council’s and I assume 

this still applies. I decided to seek help from the University community. I selected 

three universities to approach – the University of Guelph, a school with a strong 

reputation in rural affairs and issues, The University of Waterloo because of its 

strong engineering program and the University of Western Ontario, because of its 

close proximity and good reputation in engineering as well. Searching those site I 

identified the head of the engineering school and sent a quick e-mail request 

similar to “Appendix A”, I say similar because my original e-mail request was sent 

sometime during the summer but I didn’t get a response. I did not retain a copy of 

that e-mail. 

As the groundwater analysis remained a key issue, I sent a second e-mail to 

those same universities “Appendix B”, on December 21st 2010, to again seek 

help in understanding what these two conflicting analyses were indicating. I 

received a response from Dr. Branfireun and mailed him background material on 

the issue on December 22nd. I subsequently received the name of Dr. Robertson 

of the University of Waterloo and sent him a letter “Appendix B”, on January 12th, 

2011. In both instances I sent out the same material and waited to see if either 

would respond to my request for assistance. 

On January 31st, 2011 I received a response from Dr. Robertson of Waterloo. 

The response was still too complex or esoteric for my purposes and in an effort 

to better understand the content of his letter, we engaged in an e-mail 

conversation to help me understand the nuances of his report. This went on until 

March 23rd. Dr. Robertson made no request for compensation and provided his 

information pro-bono. 

On March 22nd, 2011, I received a response from Dr. Branfireun of Western. Dr. 

Branfireun inquired as to what level of depth of analyisis I was looking: for a 

simply review of the material and comment or a more comprehensive analysis. I 

requested clarification on the cost and opted for the least expensive analysis 

thinking that if it clarified the issues, great, if not I could always request the more 

detailed version. This initial response was a bit more definitive and bit easier for 

me to understand and I opted not to pursue the matter any further. 

68

On March 29th I wrote C.A.O. Report No. 18-2011 to Council submitting the 

Branfireun Report for their information and direction “In Camera” at Council’s 

meeting of April 4th. The report was submitted as a “Confidential” report as I 

considered the comments from Dr. Branfireun quite direct and forceful and he 

referenced Dr. Belke numerous times. I expressed these concerns to Council 

and received direction that the report be submitted to the Ad Hoc Committee for 

their review. 

The Ad Hoc Committee which had been talked about since early January did not 

get appointed until May 16th, 2011, and did not hold their first meeting until June 

27th, 2011. The Branfireun Report was included in the materials package 

prepared by the Clerk for the Ad Hoc Committee, which was presented to them 

at their inaugural meeting held June 27th, 2011. 

At the time I presented C.A.O. Report No. 18-2011 to Council on April 18th, I 

verbally advised Council about my contact with Dr. Robertson and the e-mail 

dialogue we were having about the groundwater analysis. I sought direction from 

Council on what to do with this report and was advised to request Dr. Robertson 

to submit his report formally to the Municipality on University letterhead, in much 

the same format as Dr. Robertson. I made that request but never did get a 

formal final copy from him. I hated to pursue the matter further with him, due to 

his very busy schedule. 

Dr. Robertson’s letter of January 31st 2011 was forwarded to the Co-Chairs of the 

Ad hoc Committee on July 6th and subsequently to the members the Ad Hoc 

Committee on July 12th, 2011. 

On June 14th, 2011, I received an e-mail from Dr. Clare Robinson PhD of the 

University of Western Ontario, who was seeking information on who to contact 

about possibly undertaking a groundwater study of septic systems in the 

Ipperwash Area. In the course of discussing her project, I mentioned the 

extensive groundwater study carried out in Zone 3. She was very interested in 

hearing more about this and I explained how complex it was and how challenging 

it was for a lay person like me to interpret what these studies were telling me 

particularly because they appeared so diametrically opposite of one another. Dr. 

Robinson appreciated my dilemma and offered to give the data a quick review 

and offer her opinion. Since this was a “no cost” review from a well qualified 

person with sincere interest in the impact of septic systems in sand environments 

close to the lake, I took her up on her offer. 

Dr. Robinson’s letter and report we forwarded to the Co-Chair of the Ad Hoc 

Committee on July 8th and subsequently sent to the members of the Ad 

Committee on July 12th as well. 

The Robertson and Robinson reports were forwarded to the balance of Council 

on September 7th, they had not been forwarded to Council prior to this as the 

69

issue of the groundwater study and peer reviews had been referred to the Ad 

Hoc Committee for consideration and a report back to Council, so I didn’t think it 

necessary to provide the other members of Council with these reports at this 

time. I want to reiterate that I undertook to obtain this information for the purpose 

of gaining a better understanding, of what the Golder and Belke reports were 

conveying. There was no intention to “attack” Dr. Belke, or vilify him or in any 

way malign or impugn the integrity of anyone. I took great care to ensure that I 

did not influence the outcome of these reviews. I made them available to Council 

as soon as they became available to me. 


John Byrne 

Chief Administrative Officer 

70


C.A.O. Report No. 68-2011 Wednesday, November 9, 2011 

TO: 

FROM : 

RE: 



Tender Results for the Reconstruction of the Sercombe Drain 


That the recommendation as outlined in C.A.O. Report No. 

68-2011 are approved and that the Municipality of Lambton 

Shores notify VanBree Drainage to proceed upon the 

receipt of all required documentation. Carried 

REPORT 

On Thursday, October 27th, 2011 tenders for the reconstruction of the Sercombe Drain were 

opened in public. 

Three (3) contractors submitted bids and they are as follows: 

Bidder Name 

Total Tender incl HST 

Van Bree Drainage $305,794.95 

A.G. Hayter Contracting Ltd. $324,643.35 

Iacobelli Construction $481,636.51 

The scope of this project includes 270 meters of open ditching to achieve adequate grade, 

installation of approximately 4500 meters of concrete tile and appurtances, and catchbasin 

inlets at specified locations, plus four (4) road bores. 

The Engineers’ estimate for this project is $392,600.00. The reduced costs will be reflected in 

the assessment for construction as laid out by the engineer.The Municipality’s share as per 

Schedule ‘C’ for construction costs are as follows: 

Lambton Shores has been assessed at $57660.00. 

This includes special assessments to the municipality for road bores $25020.00 

Water main locates during preliminary design $2420.00 

Assessment for lands owned by the municipality at $30220.00 


John Byrne 


Report Prepared by Allan Little, Drainage Superintendant 

71

Plan view of Sercombe Drain 

72


C.A.O. Report No. 65-2011 Tuesday, November 1, 2011 

TO: 

FROM : 

RE: 



The Grand Bend Area Sewage Treatment Facility – Tender 

Results and Direction to Proceed 


For Council review and direction. 

REPORT 

It has been a very long process but the development of the new Grand Bend Area 

Sewage Treatment Facility has now reached the implementation stage. 

Tenders for the construction of the new treatment facility were received October 7 th , 

2011 and have been reviewed by the project engineer Dillon Consulting and the 

Technical Committee of the Joint Board. The review has confirmed that the low bidder 

K&L Construction (London), Ontario, has met the tender requirements and is capable of 

building the facility in accordance with the design specifications of the project. 

The Joint Board for the Grand Bend Area Sewage Treatment Facility will be meeting 

Tuesday, November 8 th to make its recommendation back to the three Councils. The 

discussion will determine whether the preferred route is to proceed with the "Full Build-- 

Double Treatment Train" or "Full Build - Single Treatment Train" versions of the facility. 

In this regard Council should provide our representatives on the Board some direction 

on this issue. The current capacity of the Grand Bend Lagoons is 1891 m3/day, of 

which 1497 m/3/day (currently under review). 

It is important to note when choosing options that the approval of Build Canada and the 

FCM Green Municipal Fund, may be required if Option #2 below is selected as it does 

not strictly fulfill the terms of the granting agreements. It Option #2 is chosen, 

applications would have to be made to seek their approval to a project that falls short of 

the original objectives 

Option #1 - Full Build – Double Treatment Train 

The proposed new facility is estimated to provide 4,659 m3/day of treatment capacity of 

which Lambton Shores share would be 2,255 m3/day, which would be sufficient to 

service projected demands until 2031. 

73

Option #2 -Full Build – Single Treatment Train 

The second option for the treatment facility would be to build the main treatment facility 

but with only one “treatment train” at this time. This would provide only 2,330 m3/day, of 

which Lambton Shores would be assigned 1,233 m3/day, which would be insufficient to 

meet existing and committed needs as well as our projected future needs. In fact it 

would provide us with less capacity than we currently have. 

Bluewater 

17% of Capacity 

74

The attached spreadsheet outlines the financial aspects of those two options. It is 

important to note that regardless of what option is ultimately chosen, the core 

components of the new facility will essentially be built to meet the long term needs of 

the municipality; it is only the additional treatment train that would need to be added to 

meet the “full design capacity” of the facility. 

The Treasurer and I have discussed how our share of the project costs for both options 

could be financed. It should be emphasised that both options are within the Ministry’s 

ARL (Annual Repayment Limit) calculation for Lambton Shores. Meaning that the 

capital cost of this undertaking is within our ability to financially sustain the principle and 

interest payments. 

As Council is aware the financing of this project has been a part of financial projection 

forecasting for several years now, so monies to help offset this cost have been 

accumulating in the Wastewater Reserve Fund for some time. The project was also 

incorporated into our Development Charges calculations for future growth, so again 

monies have been set aside and will continue to be set aside from new development in 

Lambton Shores to help offset this capital cost. 

The Ad Hoc Committee on Sewers in the Grand Bend Area is still deliberating the issue 

of servicing options for Zones 3 & 4, and has yet to report on its findings and 

recommendations for servicing but the Treatment Facility decision rests with Council. 


John Byrne 


75


BY-LAW NUMBER 99-2011 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including November 21, 2011 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted by 

a resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including November 21, 2011 

be hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed 

November 21, 2011 

_________________________ 

MAYOR – Bill Weber 

_________________________ 

DEPUTY CLERK – John Byrne 

80


BY-LAW NUMBER 100 of 2011 

A By-law authorizing an agreement with Hensall District Co-operative 

WHEREAS the Council of the Corporation of the Municipality of Lambton Shores 

proposes to enter into an Agreement with Hensall District Co-operative regarding the 

operation of a sewage holding tank. 

NOW THEREFORE the Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows: 

1. The Council of the Corporation of the Municipality of Lambton Shores hereby 

approves the proposed holding tank Agreement attached hereto. 

2. The draft Agreement forms part of this by-law. 

3. The Mayor and Clerk are authorized to execute the Agreement and to affix the 

Corporate Seal of the Corporation of the Municipality of Lambton Shores thereto. 

4. The Agreement does not take effect until duly executed by all parties. 

5. This by-law shall come into force and take effect upon final passing. 

READ a FIRST and SECOND time this 21st day of November, 2011. 

READ A THIRD TIME AND FINALLY PASSED THIS 21ST DAY OF NOVEMBER, 2011. 

_________________________ 

MAYOR – Bill Weber 

_________________________ 

CLERK – Carol McKenzie 

81

THIS AGREEMENT made this day of November, 2011 

BETWEEN: 

HENSALL DISTRICT CO-OPERATIVE 

hereinafter called the “Owner” 

OF THE FIRST PART 

AND: 


hereinafter called the “Municipality” 

OF THE SECOND PART. 

WHEREAS, the Municipality intends to construct a sanitary sewer to service the 

property known municipally as 7888 Rawlings Road (the “subject property” in 2014; 

property; 

AND WHEREAS the Owner wishes to construct a building on the subject 

AND WHEREAS the Owner wishes to have its building served by a sewage 

holding tank pending completion of the municipal sanitary sewer; 

AND WHEREAS Section 8.8.1.2 of the Building Code governs the installation 

and use of Class 5 sewage systems, which rely on the use of sewage holding tanks; 

AND WHEREAS the Owner has asked the Municipality to provide the 

undertaking required by the legislation; 

AND WHEREAS the Municipality is prepared to grant the Owner's request, 

82

-3- 

provided that certain conditions regarding the Municipality's expenses and security are 

met; 

AND WHEREAS the Owner has entered into an agreement with a licenced 

operator to haul sewage from the holding tank until the subject property is connected to 

the municipal sanitary sewer; 

AND WHEREAS the Owner is prepared to satisfy all financial and other 

requirements of the Municipality for the duration of the holding tank arrangement; 

NOW THEREFORE the parties agree as follows: 

Municipality’s Undertaking 

1. The Municipality hereby undertakes to ensure the continued operation of an 

approved hauled sewage system until the property known municipally as 7888 

Rawlings Road is connected to the municipal sanitary sewage system. 

Owner’s Covenants 

2. The Owner hereby covenants to do the following: 

(a It shall apply to the Chief Building Official for a permit to construct a Class 

5 sewage system holding tank which satisfies the requirements of the 

Ontario Building Code; 

(b It shall submit a duly executed agreement with a licensed hauled sewage 

83

-4- 

system operator, for the continuous removal and disposal of sewage as 

required, pursuant to Section 8.8.1.2(2 of the Ontario Building Code; 

(c It shall submit a security in the form of cash or a letter of credit, in an 

amount which is sufficient to cover: 

i 

24 months of sewage hauling services from the subject property, 

and 

ii 

the Municipality's expenses of administration and enforcement of 

the agreement, up to the sum of $10,000; 

(d It shall indemnify and save harmless the Municipality from all expenses 

incurred by the Municipality in the administration and enforcement of this 

agreement; 

(e It shall assume all risk associated with the use of the holding tank and will 

maintain insurance which covers liability resulting from damage caused by 

spills; 

(f It shall assume all risk regarding the operation of the holding tank 

including provincial offence liability for same; 

(h In the event that the holding tank malfunctions or reaches its capacity, or 

the agreement for the continuous removal and disposal of sewage 

84

-5- 

terminates for any reason, the Owner agrees to notify the Municipality and 

shall immediately evacuate the building and not use the building until the 

condition giving rise to the obligation to notify has been rectified to the 

satisfaction of the Municipality. 

(i The Owner acknowledges that the timing of construction of a municipal 

sanitary sewage systems serving the subject property is at the discretion 

of the Municipal Council and that there is no representation made by the 

Municipality that the said system will be available at any particular time or 

at all. 

(j The Owner specifically releases the Municipality from any and all claims 

concerning the timing of construction of a municipal sanitary sewage 

system serving the subject property. 

Indemnity 

3. The Owner shall hold the Municipality harmless from and against any and all 

claims for injury or loss resulting from the exercise or purported exercise of the 

rights granted by this Agreement. 

Assignment 

4. The Owner is not permitted to assign its rights or obligations under this 

Agreement without the written consent of the Municipality. 

85

Separate Covenants 

-6- 

5. All of the provisions of this Agreement are intended to be construed as 

covenants and agreements as though the words importing such covenants and 

agreements were used in each separate clause hereof. Should any provision of 

this Agreement be adjudged unlawful or not enforceable, it shall be considered 

separate and severable from the Agreement and its remaining provisions as 

though the unlawful or unenforceable provision had not been included. 

Notice 

6. Any notice or any other communication required or permitted to be given under 

this Agreement shall be in writing and, unless some other method of giving the 

same is accepted by the person to whom it is given, shall be given by registered 

mail or by being delivered to the person to whom it is to be given at the 

appropriate address set out below: 

to the Owner: 

Hensall District Co-operative 

P.O. Box 219 

Hensall, Ontario N0M 1X0 

to the Municipality: 

Municipality of Lambton Shores 

7883 Amtelecom Parkway 

Forest, Ontario, N0N 1J0 

or such other address as may be furnished by such person, and such notice or 

other communication shall be deemed effective, as the case may be, at the time 

of delivery thereof or four (4 business days after the date of mailing thereof. 

86

Governing Law 

-7- 

7. This Agreement shall be governed and construed in accordance with the laws of 

the Province of Ontario. 

Binding 

8. This Agreement shall enure to the benefit of and be binding upon the heirs, 

executors, administrators and assigns of the parties. 

IN WITNESS WHEREOF the parties hereto have hereunto caused to be affixed 

their respective seals, attested by the hands of their proper officers duly authorized in 

that behalf. 

SIGNED, SEALED AND DELIVERED 

In the presence of 

HENSALL DISTRICT CO-OPERATIVE 

Per: 

Per: 

__________________________ 

Name: 

Position: 

__________________________ 

Name: 

Position: 

We have authority to bind the corporation. 

THE CORPORATION OF THE 


Per: 

Per: 

___________________________ 

Mayor 

___________________________ 

Clerk 

87



TO: 

FROM: 

RE: 



October, 2011 Cheque Listing 


That the Municipal accounts for the month of October, 2011 

in the amount of $1,865,388.22 be accepted as presented. 

REPORT 

Attached to this report is the October, 2011 cheque listing in the amount of 

$1,865,388.22. As you are aware the Department Head or Area Manager approves all 

expenses before payment being made. 

This listing is reflective of a typical months spending activity with the addition of a few 

larger payments such as the holdback release for the Legacy Recreation Centre and 

Allen Street. 

If there are any concerns or questions, staff would be pleased to provide clarification to 

you. 



Treasurer 

88


October Cheque Register 

2011 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

10/6/2011 32589 CODY PERRIAM Arkona cemetery grass cutting & ball prk mtce $3,100.00 

10/6/2011 32590 ACKLANDS GRAINGER INC. Supplies - CS $182.95 

10/6/2011 32591 ACTONS SERVICE CENTRE Vehicle mtce - CS $1,732.06 

10/6/2011 32592 B.M. ROSS & ASSOCIATES LTD Baseline surface wtr quality monitoring $9,418.31 

10/6/2011 32593 BEDELL'S FROZEN FOODS LTD. Forest arena canteen supplies $2,308.99 

10/6/2011 32594 BLACK & MCDONALD LIMITED Sample testing - Thedford arena $271.20 

10/6/2011 32595 BLUEWATER RECYCLING ASSOC September co-collection $22,456.31 

10/6/2011 32596 BOATEREXAM.COM Boater exams $141.25 

10/6/2011 32597 BOB CASE PLUMBING Streetlight repairs - HW & GB Office A/C $783.78 

10/6/2011 32598 CAUGHY ENTERPRISES Lighting supplies $350.30 

10/6/2011 32599 HARVEY COLLINS Forest arena canteen supplies $159.88 

10/6/2011 32600 MR. RON COOLMAN Refund Zone & Official Plan Amendment fees $2,400.00 

10/6/2011 32601 CORPORATE EXPRESS CANADA INC.Office supplies - GB & Forest $1,263.61 

10/6/2011 32602 COUNTY OF LAMBTON Roads supplies $155.25 

10/6/2011 32603 CRAWFORD SECURITY N. By-Law contract $3,540.24 

10/6/2011 32604 BILL DAVIES Drain mtce $470.00 

10/6/2011 32605 DELTA POWER EQUIPMENT Lawn tractor purchase, parts $8,923.16 

10/6/2011 32606 R.DOBBIN ENGINEERING INC Final inspection/road bond refund $250.00 

10/6/2011 32607 JACQUELINE DOLAN PFCC cleaning - September $753.75 

10/6/2011 32608 ENVIRONMENTAL SERVICES GROUP IGB Office air quality testing $1,056.55 

10/6/2011 32609 EVANS UTILITY SUPPLY Water dept materials $7,819.09 

10/6/2011 32610 FIRESERVICE MANAGEMENT LTD Uniform cleaning & repair - Thed, GB & FO FD's $886.78 

10/6/2011 32611 FLUENT ENGINEERING INC. Legacy consulting $3,192.25 

10/6/2011 32612 FOREST AUTOMOTIVE & SPORTS LTDMaterials & supplies - CS $488.80 

10/6/2011 32613 FOREST FOODLAND Forest arena canteen supplies $59.74 

10/6/2011 32614 FOREST CURLING & SOCIAL CLUB Donation transfer $33,169.00 

10/6/2011 32615 STEVE GAMELIN Final inspection/road bond refund $250.00 

10/6/2011 32616 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS $157.74 

10/6/2011 32617 RYAN GUAY Fire inspections $254.05 

10/6/2011 32618 GYM-CON Supplies - Legacy $257.36 

10/6/2011 32619 MS. CHRISTINE HAGAN Final inspection/road bond refund $750.00 

10/6/2011 32620 HAMILTON'S MACHINE SHOP LTD. Supplies - CS $518.11 

10/6/2011 32621 HARRIS TIME INC. Thedford arena scoreboard service $480.25 

10/6/2011 32622 MS. NANCY HAY Final inspection/road bond refund $250.00 

10/6/2011 32623 HELEN HAYTER NV Office cleaning & supplies - September $323.71 

10/6/2011 32624 HAYTER-WALDEN PUBLICATIONS September advertising $801.07 

10/6/2011 32625 HOUSE OF FLAGS Flags $1,330.81 

10/6/2011 32626 HURONIA WELDING & INDUSTRIAL SSupplies - GB FD $372.90 

10/6/2011 32627 HYDRO ONE NETWORKS Gill Rd pump stn hydro - (reimbursed) $47.86 

10/6/2011 32628 IDEAL SUPPLY COMPANY LTD Lighting supplies $1,839.24 

10/6/2011 32629 DIANE JAMIESON Thedford Village Green weeding - Sept $464.00 

10/6/2011 32630 LONGO FOOD SERVICE EQUIPMENT Legacy centre supplies $120.18 

10/6/2011 32631 M & M EMBROIDERY & DESIGNS Uniforms - CS $253.85 

10/6/2011 32632 CHAD MAW Boot allowance $275.00 

10/6/2011 32633 THE MEARIE GROUP Regular monthly remittance $629.57 

10/6/2011 32634 MICROAGE BASICS Office supplies - GB $166.10 

10/6/2011 32635 MIG ENGINEERING LTD Bridge & Culvert inspections $4,218.79 

10/6/2011 32636 MILLER THOMSON LLP Legal fees - PVB & Legacy $4,725.66 

10/6/2011 32637 MINISTRY OF FINANCE Regular EHT Remittance $4,758.15 

10/6/2011 32638 MUNICIPAL IT SERVICES IT,LAN, equipment $3,331.24 

Page 1 of 5 89



2011 


10/6/2011 32639 NATIONWIDE GOURMETS NV shop & Forest arena canteen supplies $458.18 

10/6/2011 32640 OLD DUTCH FOODS LTD Forest arena canteen supplies $70.51 

10/6/2011 32641 OMERS Regular monthly remittance $28,021.50 

10/6/2011 32642 CH2MHILL OMI CANADA INC. Service agreement - October $121,465.59 

10/6/2011 32643 PEPSI BOTTLING GROUP (CANADA) Forest arena canteen supplies $1,427.34 

10/6/2011 32644 PETTY CASH/ROBERTA BRANDON Replenish pettycash - Forest Office $221.80 

10/6/2011 32645 POLE PRINTING INC Office supplies - Forest & NV $254.25 

10/6/2011 32646 MRS. K PRESZCATOR Final inspection/road bond refund $750.00 

10/6/2011 32647 SHANNON PROUT Expense report - Aug & Sept $196.65 

10/6/2011 32648 MR. TONY PUZARA Final inspection/road bond refund $250.00 

10/6/2011 32649 RATHWELL AND RATHWELL LTD. GB Harbour equipment repairs $908.84 

10/6/2011 32650 RECEIVER GENERAL Regular payroll remittance $29,701.97 

10/6/2011 32651 RIONA INDUSTRIAL MAINTENANCE Equipment service - Shores $391.44 

10/6/2011 32652 MR. ART RODER Final inspection/road bond refund $250.00 

10/6/2011 32653 BOB RONEY GB Harbourmaster contract $1,680.00 

10/6/2011 32654 SAFETYCARE INC. Subscription - Health & Safety $666.70 

10/6/2011 32655 SARNIA CONCRETE PRODUCTS LTD Legacy Centre concrete $4,073.09 

10/6/2011 32656 SARNIA TRUCK CENTRE Parts - CS $206.44 

10/6/2011 32657 VICKI SHEPPARD FO & GB Office cleaning $380.00 

10/6/2011 32658 SHERWIN- WILLIAMS Paint supplies - CS $1,904.02 

10/6/2011 32659 SPORT SYSTEMS UNLIMITED CORP. Thedford arena materials $997.79 

10/6/2011 32660 SPRIET ASSOCIATES Allen Street $37,119.94 

10/6/2011 32661 SSQ Employee benefits - October $8,079.67 

10/6/2011 32662 STEWART OVERHEAD DOORS Supplies - Shores $141.25 

10/6/2011 32663 STOKES INTERNATIONAL Supplies - Thedford FD $183.01 

10/6/2011 32664 STRATHROY TURF FARMS LTD. Lawn care supplies $59.33 

10/6/2011 32665 MR. RON STRATTON Final inspection/road bond refund $250.00 

10/6/2011 32666 WAYNE STUBBS Wtr mtr reads - Sept & October retainer $2,414.35 

10/6/2011 32667 JOHN TEDBALL Supplies - Forest FD $254.54 

10/6/2011 32668 TRI- COUNTY TREE SERVICE Tree removal- Southcott Pines & Ipperwash $5,932.50 

10/6/2011 32669 TURNBULL PLUMBING & ELECTRIC Supplies - Cs $169.05 

10/6/2011 32670 PEGGY VAN MIERLO-WEST Expense report - September $462.20 

10/6/2011 32671 WATSON & ASSOCIATES ECONOMISTS PSAB $3,713.18 

10/6/2011 32672 DON WELTEN Bldg inspections & mileage $852.75 

10/6/2011 32673 WEST COAST DISTRIBUTING Forest arena canteen supplies $779.00 

10/6/2011 32674 WSIB Regular monthly remittance $6,175.17 

10/6/2011 32675 ASHLEY FARR Expense report - March - August $599.36 

10/6/2011 32676 GRAND BEND CABLE TV LTD Cable - GB Beach House $217.86 

10/7/2011 32677 PETTY CASH/CARRIE SNELL Replenish pettycash - GB Office $94.39 

10/12/2011 32678 CIBC Visa - all managers $7,693.71 

10/12/2011 32679 BOB RONEY GB Harbourmaster contract $2,337.60 

10/12/2011 32680 DOUG WILCOCKS September vehicle mtce - CS $4,398.53 

10/12/2011 32681 DON WELTEN Building inspections $825.00 

10/13/2011 32682 AGRI-URBAN BUILDINGS INC. Legacy - PC# 16,HB release of HB & settlement $589,911.24 

10/13/2011 32683 OMEGA CONTRACTORS INC. Release of holdback - Allen Street $49,097.53 

10/13/2011 32684 MUNICIPAL IT SERVICES IT.LAN, equipment $2,055.47 

10/18/2011 32685 ONTARIO MUNICIPAL WATER ASSOCIConference registration $90.00 

10/19/2011 32686 PETTY CASH/SHANNON PROUT Forest arena skate sharpening float $50.00 

10/20/2011 32687 1366775 ONTARIO INC. Final inspection/road bond refund $250.00 

10/20/2011 32688 1714715 ONTARIO INC. - O/A J.D Move equipment location - Shores $145.75 




2011 


10/20/2011 32689 ADVANTAGE PORTABLE TOILET SERVPortable toilet rentals $943.56 

10/20/2011 32690 ARMTEC LIMITED PARTNERSHIP Supplies - CS $348.02 

10/20/2011 32691 AT-TEC EQUIPMENT Equipment parts - CS $687.50 

10/20/2011 32692 BEDELL'S FROZEN FOODS LTD. Thedford arena supplies $59.84 

10/20/2011 32693 GLENN C BELL S. By-Law contract $5,000.00 

10/20/2011 32694 BENNER'S GENUINE SERVICE Equipment repair parts - CS $407.93 

10/20/2011 32695 BLACK & MCDONALD LIMITED Equipment seasonal startup - Legacy $694.05 

10/20/2011 32696 BLUEWATER RECYCLING ASSOC Sept OCC & waste lifts, 4th qtr recycling $104,291.78 

10/20/2011 32697 BLUEWATER POWER SERVICES CORP. Traffic light repair - Forest $18,944.45 

10/20/2011 32698 CANADIAN TIRE CORPORATION Supplies - CS $96.04 

10/20/2011 32699 CAN FUELS Fuel - Arkona FD $95.22 

10/20/2011 32700 CANPAR TRANSPORT L.P. Courier service - all offices $80.87 

10/20/2011 32701 BARRY R CARD Legal fees - general, PVB & Legacy $5,046.58 

10/20/2011 32702 CARRIER TRUCK CENTERS INC. Vehicle repair - Forest FD $560.15 

10/20/2011 32703 CASE 'N DRUM OIL LP Supplies - CS $307.30 

10/20/2011 32704 CELERITY COMMUNICATIONS LTD Communications expense - CS & Forest FD $600.31 

10/20/2011 32705 CINTAS, THE UNIFORM PEOPLE Uniforms, supplies & cleaning $1,617.77 

10/20/2011 32706 CITY TREASURER - LONDON Purchase of water - September $42,689.04 

10/20/2011 32707 COUNTY OF LAMBTON LAWSS debenture $17,869.44 

10/20/2011 32708 CRAWFORD SECURITY N. By-Law contract $3,540.24 

10/20/2011 32709 DASHWOOD LOCK AND KEY Legacy - building repairs $640.57 

10/20/2011 32710 DAVE MOORE FUELS Fuel - CS & GB Harbour $22,579.76 

10/20/2011 32711 DELTA POWER EQUIPMENT Equipment parts - CS $132.33 

10/20/2011 32712 DILLON CONSULTING Rice,Gill Rd, general,Pinery Park sewage $5,999.23 

10/20/2011 32713 FIRESERVICE MANAGEMENT LTD Bunker gear cleaning & repair - Thed & FO FD's $1,067.37 

10/20/2011 32714 FRANK'S MAINTENANCE PRODUCTS IFloor scrubber $13,753.41 

10/20/2011 32715 GOERTZ ELECTRIC LTD Electrical - FO library, Shores,ball park $287.44 

10/20/2011 32716 GRAND BEND SANITATION Clear waste line blockage $2,712.00 

10/20/2011 32717 GRAND BEND FIRE DEPT. ASSOCIATLambton Fire Chief's dinner $407.75 

10/20/2011 32718 GRAND BEND CANADA DAY FIREWORK Flow through donations $3,720.00 

10/20/2011 32719 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS $312.00 

10/20/2011 32720 GREEN SHIELD CANADA Employee benefits - October $9,597.46 

10/20/2011 32721 HAYTER-WALDEN PUBLICATIONS FS advertising - Sept, Oct $685.40 

10/20/2011 32722 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $1,361.86 

10/20/2011 32723 THE HOPPER FOUNDRY (1977) LTD Roads supplies $1,152.60 

10/20/2011 32724 HURON TRACTOR LTD Vehicle repair parts - CS $340.71 

10/20/2011 32725 IDEAL SUPPLY COMPANY LTD Lighting supplies $344.25 

10/20/2011 32726 INLAND AGGREGATES Roads supplies $384.55 

10/20/2011 32727 JENNISON CONSTRUCTION LTD Gravel $21,996.03 

10/20/2011 32728 WENDY JENNISON Conference mileage $100.06 

10/20/2011 32729 MR. STEVE KADLECIK Final inspection/road bond refund $250.00 

10/20/2011 32730 KAN FUELS Fuel - CS & Thed FD $490.46 

10/20/2011 32731 KARL'S TRUCK SERVICE Vehicle mtce - CS $732.57 

10/20/2011 32732 MRS. KAREN KELDERS Final inspection/road bond refund $750.00 

10/20/2011 32733 KERNOHAN RENTAL SALES AND SERVEquipment repair - CS $85.60 

10/20/2011 32734 MR. DON KING Final inspection/road bond refund $750.00 

10/20/2011 32735 KRAFT AUTO PARTS Materials & supplies - GB FD $488.49 

10/20/2011 32736 LAKESIDE GRAIN & FEED LTD Supplies - CS $83.74 

10/20/2011 32737 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $265,499.55 

10/20/2011 32738 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $13,765.67 




2011 


10/20/2011 32739 LAVIS CONTRACTING CO. LIMITED Roads supplies $2,562.09 

10/20/2011 32740 LEVITT-SAFETY LTD Equipment testing - Forest FD $1,073.50 

10/20/2011 32741 LLOYD'S PAVING (WYOMING) LTD Tar & chip LVG $95,596.20 

10/20/2011 32742 M & M EMBROIDERY & DESIGNS Uniforms $578.56 

10/20/2011 32743 BOB MAGEE PLUMBING Plumbing repairs - Shores $67.80 

10/20/2011 32744 MR. MICHAEL MCDONALD Final inspection/road bond refund $750.00 

10/20/2011 32745 TODD MELLIN Meeting & mileage - GB FD $147.50 

10/20/2011 32746 MIKE & TERRI'S NO FRILLS GB Beach concession supplies $75.93 

10/20/2011 32747 MINISTER OF FINANCE Tile loan debenture $3,559.74 

10/20/2011 32748 M & L SUPPLY Uniforms - GB & Forest FD $2,228.27 

10/20/2011 32749 JOEL MOLOY LTD Drain mtce & Cemetery Forest supplies $3,030.66 

10/20/2011 32750 ONTARIO BUILDING OFFICIALS ASS Training registration - bldg dept $412.45 

10/20/2011 32751 PEPSI BOTTLING GROUP (CANADA) Legacy pop supplies $1,015.99 

10/20/2011 32752 LAURENCE PLUMB Plants - Forest FD $149.76 

10/20/2011 32753 POLE PRINTING INC Legacy ctr signs & FO & NV office supplies $935.64 

10/20/2011 32754 PROUTS BUILDING CENTRE Materials & supplies - CS $1,165.18 

10/20/2011 32755 RAWLINGS AUSABLE BRIDGE INC. Vehicle safety - CS $533.48 

10/20/2011 32756 RECEIVER GENERAL Regular payroll remittance $32,554.92 

10/20/2011 32757 SARNIA CONCRETE PRODUCTS LTD Sidewalks - Forest $840.72 

10/20/2011 32758 SCOTT, PETRIE,BRANDER,WRIGHT &Legal fees- Beach O'Pines $5,153.95 

10/20/2011 32759 SENTRY FIRE PROTECTION SERVICEFire extinguisher equipment & parts - Ark & FO FD's $718.43 

10/20/2011 32760 SGS CANADA INC GB Beach wtr sample testing $606.81 

10/20/2011 32761 VICKI SHEPPARD FO & GB Office cleaning $260.00 

10/20/2011 32762 SOCAN Copyright fees - Legacy $557.67 

10/20/2011 32763 SPECTRUM COMMUNICATIONS LTD Pager service - Arkona FD $129.62 

10/20/2011 32764 SPERIAN Bunker gear repair - Forest FD $250.57 

10/20/2011 32765 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $837.96 

10/20/2011 32766 SUNMEDIA September advertising $688.30 

10/20/2011 32767 SWISH MAINTENANCE LIMITED Facility/cleaning supplies $479.82 

10/20/2011 32768 TIMES-ADVOCATE GB Office subscription $81.90 

10/20/2011 32769 MARTIN UNDERWOOD Meeting mileage $108.30 

10/20/2011 32770 VAN BREE DRAINAGE AND BULLDOZIDrain construction $168.80 

10/20/2011 32771 VANDY'S LAWN AND SNOW September grass cutting - Arkona Cemetery $1,361.33 

10/20/2011 32772 VANGORP WELDING & FABRICATINGEquipment repairs - CS $119.49 

10/20/2011 32773 V.B. SAND & GRAVEL LTD. GB PW Yard clean up $103.63 

10/20/2011 32774 VIKING CIVES LTD. Vehicle repair parts - CS $286.96 

10/20/2011 32775 WORK EQUIPMENT LTD Equipment repair & parts - CS $2,300.32 

10/20/2011 32776 ZAVITZ GENERAL STORE Supplies - FO & NV offices & Thed FD $1,121.71 

10/20/2011 32777 BLUEWATER FORD SALES LTD Vehicle service - CS $1,604.80 

10/20/2011 32778 BKL CONSULTING ENGINEERS Winter Maintenance Storage Bldg $2,040.78 

10/20/2011 32779 SCHOOLHOUSE PRODUCTS LTD. TVC & Legacy Ctr tables & chairs $5,991.26 

10/20/2011 32780 MUNICIPAL IT SERVICES IT,LAN, equipment $2,417.07 

10/20/2011 32781 HLADKI Arkona CC cleaning - September $268.75 

10/27/2011 32782 CHRIS BRYCE Work boot allowance $275.00 

10/27/2011 32783 JOHN BYRNE Expense report - October $792.80 

10/27/2011 32784 MATTHEW CHALMERS Grass cutting - Lazy Acres $735.00 

10/27/2011 32785 DENNING FUNERAL DIRECTORS Refund grave opening fees $484.20 

10/27/2011 32786 STEVE HOLMES Training mileage - Forest FD $62.70 

10/27/2011 32787 HYDRO ONE NETWORKS Regular monthly payment $40.98 

10/27/2011 32788 RANDY LOVIE Reimburse for conference expenses $890.81 




2011 


10/27/2011 32789 QUINN MACKENZIE Replacement cheque $155.33 

10/27/2011 32790 MR. MIKE MAILLET Final inspection/road bond refund $250.00 

10/27/2011 32791 MUNICIPAL IT SERVICES IT, LAN, equipment $2,983.20 

10/27/2011 32792 SHIRLEY O'HALLORAN Forest compost site supervision - October $660.60 

10/27/2011 32793 PETTY CASH/ROBERTA BRANDON Replenish pettycash - Forest Office $260.09 

10/27/2011 32794 MARK SHEPHARD Training mileage - Forest FD $62.70 

10/27/2011 32795 SEAN SMITH Training mileage - Forest FD $62.70 

10/27/2011 32796 TREE-MENDUS NURSERY Trees - Legacy & CS $1,514.21 

10/27/2011 32797 YMCA OF SARNIA-LAMBTON Association services - November $4,750.00 

10/31/2011 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $981.85 

10/31/2011 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,532.26 

10/31/2011 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,134.41 

10/31/2011 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $42,948.89 

10/31/2011 PAP MUNICIPALITY OF SOUTH HURON FINAL UTILITY PAYMENT - GB SHOP $50.41 

10/31/2011 PAP RBC ROYAL BANK PRE-AUTHORIZED PAYMENTS $113.00 

11/1/2011 PAP RELIANCE HOME COMFORT PRE-AUTHORIZED PAYMENTS $337.16 

10/31/2011 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,439.93 

10/31/2011 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $3,045.04 

TOTAL $1,865,388.22 



Notice of Motion: 

Moved by: Deputy Mayor Davis-Dagg 

WHEREAS agriculture is one of Lambton Shores' highest sources of income; 

AND WHEREAS a thriving agricultural economy will add significantly to our 

municipality's success; 

AND WHEREAS council desires to understand the needs of agriculture and empower 

this industry to thrive; 

AND WHEREAS the St. Clair Regional Conservation Authority round-table participants 

identified the need to establish a Rural Agricultural Advisory Committee as a top priority 

in its efforts to protect the natural environment and improve water quality; 

I HEREBY MOVE that: 

Council direct staff to prepare a report on the various aspects related to establishing a 

Rural Agriculture Advisory Committee. 

94


Notice of motion: 

Moved by: Councillor Underwood 

That a sign be erected at the municipal property adjacent to Dinyer’s storage naming it 

the “future home of the Lambton Shores B.M.X. park” 

(Draft sign attached) 

Notice of motion: 

Moved by: Councillor Underwood 

That the memorial for the Pioneer Cemeteries in Forest, as discussed in C.A.O. Report 

No.47- 2011 be referred to the 2012 capital budget. 

(Draft sign attached) 

95

View - The Municipality of Lambton Shores

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