View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 19-2012 

Date of Meeting: Monday, July 09, 2012 

Time: 

Place of Meeting: 

06:15 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confidential 

3.1 Minutes of the Closed Session - February 16, 2012 

3.2 Minutes of the Closed Session - June 4, 2012 

3.3 Minutes of the Closed Session - June 18, 2012 

3.4 D.C.S. Report No. 54-2012 - Re: Update on Statement of Claim - 

Laird Estate (Authorization to Close - Section 239 (2) e of the 

Municipal Act) 

4. Consent Agenda 

4.1 Minutes of the Forest B.I.A. Meeting held April 18, 2012 1 - 4 

4.2 Minutes of the Forest B.I.A. Meeting held May 16, 2012 5 - 8 

4.3 Correspondence from Norfolk County - Re: Policing Costs & 

Service Levels & Delivery Methods 

4.4 Correspondence from Norfolk County - Re: Request Support for 

Bill 11 - Establish the South Western Ontario Development Fund 

4.5 Correspondence from Chris Bentley, Minister of Energy - Re: 

Wind Turbines 

4.6 Correspondence from the Municipality of Grey Highlands - Re: 

Resolution to Reimburse Tax Payers for Funds Paid to the Courts 

9 - 10 

11 - 12 

13 - 13 

14 - 14 

4.7 Lew McGregor - Re: Concerns with Railway Right of Way 15 - 16 

4.8 Minutes of the Economic Development Task Force Meeting held 

May 16, 2012 

17 - 20


June 6, 2012 


June 20, 2012 

21 - 26 

27 - 33 

4.11 C.A.O. Report No. 56-2012 - Re: Lambton Shores Strategic Plan - 

Update 

4.12 D.C.S. Report No. 48-2012 - Re: Capital Purchases Update 34 - 44 

4.13 CL Report No. 78-2012 - Re: Applications heard by the 

Committee of Adjustment on June 28, 2012 

4.14 CL Report No. 79-2012 - Re: Planning Application Information 

and Building Permit Statistics for the First Half of 2012 

45 - 47 

48 - 52 

5. Confirmation of Minutes from Previous Meetings 

5.1 Regular Council Meeting - June 12, 2012 53 - 58 

5.2 Regular Meeting - June 18, 2012 59 - 78 

6. Delegations, Public Meetings & Presentations 

6.1 7:25 p.m. Grand Bend Optimists - Re: Youth Centre (See D.C.S. 

Report No. 52-2012) 

6.2 7:35 p.m. - Martin Schoeley - Re: Request for Relief from Building 

Permit Charge (See TR Report No. 47-2012 & CL Report No. 83- 

2012) 

7. Correspondence & Petitions 

Correspondence - for Council Direction 

7.1 Ben Laird - Re: Statement of Claim Update 79 - 79 

7.2 Adrian Koolen - Re: Doors Open Project Sponsorship 80 - 82 

7.3 John & Pat Eplett - Re: Helicopter Operations in Grand Bend 83 - 84 

7.4 Klaus Keunecke - Re: Endorsement of Klondyke Trail Proposal 85 - 86 

7.5 Don & Karen White - Re: Wind Turbines 

8. Consideration of Committee Minutes and Staff Reports 

8.1 C.A.O. Report No. 53-2012 - Re: Settlement of West Ipperwash 

Land Claim Issue 

8.2 C.A.O. Report No. 54-2012 - Re: AMO Conference - Requests for 

Delegation to Various Ministers 

87 - 87 

88 - 88 

8.3 PL Report No. 19-2012 - Re: Ipperwash Cell Tower 89 - 103

8.4 PL Report No. 20-2012 - Re: Deeming By-law for Scott and 

Danielle Allen 

8.5 PL Report No. 21-2012 - Re: Official Plan Amendment OP- 

02/2012 & Zone Amendment ZO-04/2012 for Mila Hills Swine Ltd. 

- 8110 Kinnaird Road 

8.6 PL Report No. 23-2012 - Re: Agreement with Jeffery & Gwen 

Grant - 8529 Vance Drive 

8.7 D.C.S. Report No. 44-2012 - Re: Policy #53 - Arena Ice Allocation 

Policy - Proposed Amendment 

104 - 106 

107 - 133 

134 - 137 

138 - 143 

8.8 D.C.S. Report No. 50-2012 - Re: Volunteer Appreciation Awards 144 - 156 

8.9 D.C.S. Report No. 51-2012 - Re: Aquafest - West Ipperwash 

Beach 

8.10 D.C.S. Report No. 52-2012 - Re: Grand Bend Youth Centre - 

Proposed Options 

8.11 D.C.S. Report No. 53-2012 - Re: Draft Letters - Re: Grand Bend 

Area Sewage Treatment Facility Project 

8.12 D.C.S. Report No. 55-2012 - Re: Southcott Pines Waste Pick-Up 

Request 

157 - 162 

163 - 167 

168 - 172 

173 - 175 

8.13 D.C.S. Report No. 56-2012 - Re: Arkona Sidewalks 176 - 178 

8.14 TR Report No. 43-2012 - Re: Development Charges Study and 

Water and Wastewater Rate Study 

179 - 235 

8.15 TR Report No. 44-2012 - Re: Pool Filling and Sewer Charges 236 - 238 

8.16 TR Report No. 46-2012 - Re: Draft Year to Date Operating and 

Capital Financial Statements as of June 30, 2012 

239 - 248 

8.17 TR Report No. 47-2012 - Re: Proposed Greenhouse Construction 249 - 250 

8.18 CL Report No. 76-2012 - Re: Team Building 251 - 257 

8.19 CL Report No. 80-2012 - Re: Funeral, Burial and Cremation 

Services Act, 2002 - Required Agreements 

258 - 264 

8.20 CL Report No. 81-2012 - Re: Sale of Land - Superior Street, Port 

Franks 

8.21 CL Report No. 83-2012 - Re: Building Permit - Greenhouse 

Operation - Northville Road 

8.22 CL Report No. 84-2012 - Re: A Policy Respecting the Issuance of 

Press Releases 

8.23 CL Report No. 85-2012 - Re: Revision to the Bendway Weir 

Maintenance Schedule 

265 - 327 

328 - 330 

331 - 333

9. By-laws & Resolutions 

9.1 By-law 70-2012 - Re: Authorize Agreement with Sev-Con Paving 

(See D.C.S. Report No. 48-2012) 

9.2 By-law 71-2012 - Re: Authorize Agreement with Cornell 

Construction (See D.C.S. Report No. 48-2012) 

9.3 By-law 72-2012 - Re: Authorize Agreement with ABC Recreation 

Ltd. (See D.C.S. Report No. 48-2012) 

9.4 By-law 73-2012 - Re: Authorize Agreement with APE Active (See 

D.C.S. Report No. 48-2012) 

9.5 By-law 74-2012 - Re: Authorize Agreement with A.G. Hayter (See 


9.6 By-law 75-2012 - Re: Deeming By-law (See PL Report No. 20- 

2012) 

9.7 By-law 76-2012 - Re: Amend Schedules for Assessed 

Maintenance of the Bendway Weir Erosion Project (See CL 


9.8 By-law 77-2012 - Re: Authorize Agreement with Funeral Directors 

- Gilpin (See CL Report No. 80-2012) 

9.9 By-law 78-2012 - Re: Authorize Agreement with JD McPhee (See 


9.10 By-law 79-2012 - Re: Zone Amendment - Mila Hills Swine Ltd. 

(See PL Report No. 21-2012) 

9.11 By-law 80-2012 - Re: OP Amendment for Mila Hills Swine Ltd. 

(See PL Report No. 21-2012) 

9.12 By-law 81-2012 - Re: Authorize Agreement with Grant (See PL 


9.13 By-law 82-2012 - Confirming Resolutions to Date 334 - 334 

10. Accounts 

10.1 TR Report No. 45-2012 - Re: May and June, 2012 Cheque 

Listings 

335 - 346 

11. Notice of Motion 

11.1 Notice of Motion from Councillor Scott - Re: Letter of Introduction 

for Members of the Economic Development Task Force 

347 - 347 

12. New Business 

12.1 An opportunity for an emergent issue to be discussed by Council. 

13. Councillor Reports

13.1 An opportunity for Members of Council to make a report. 

14. Opportunity for the Public to Seek Clarification 

15. Adjourn

FOREST BUSINESS IMPROVEMENT AREA 

Regular Board Meeting 

Date of Meeting: Wednesday, April 18, 2012 

Members Present: 

` 

Members Absent: 

Staff Present: 

Glen VanValkenburg, Chair 

Celia Carrothers 

Sarah Jane Goodhand 

Matt Ferguson 

Ken McRae 

Chris Williamson 

Jeff Cable 

Ruth Illman, Lambton Shores Council 

Lynn VanHaaren, Administrator 

1. CALL TO ORDER 

Chairperson, Glen VanValkenburg called the meeting to order at 7:30 p.m. 

2. PARTIES PRESENT 

2.1 Guest Speaker - Marty Kolls, Representative of Homemade Jam 

Marty gave a brief presentation of plans for Homemade Jam June 30, 2012. They are 

promoting more toward the Sarnia area but encouraging local participation. Vision is to 

promote local talent, vendors. They are looking for better attendance this year and 

sponsorships both monetary and in-kind. To promote, hosting a Kineto fundraiser on 

May 24 at the theatre – John Denver tribute – followed with kickoff on June 29. Marty to 

respond back to us of what the BIA can do to help with this event. 

2.2 Guest Speakers – Al and Marian McColl, Representatives of Lambton 

Shores Silver Stick Committee 

Dates for the Silver Stick in 2013 are Jan 11-13 and Jan 25-27. 52 teams over two 

weekends brings approximately 2000 people to the area. Four teams stay in Forest. 

Booklets should be made available and other promotional ideas welcomed. Look into 

submitting printable pdf documents on the Silver Stick website. Explore other avenues of 

things to do in the area. BIA board will work on getting information together. 

1

3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 

3.1 Regular Board Meeting – March 21, 2012 

BIA 0412-1 Moved by: Sarah Jane Goodhand 

Seconded by: Chris Williamson 

That the minutes of the March 21, 2012 meeting be accepted as presented. 

Carried 

4. FINANCIAL REPORT 

Bank balance as at April 16, 2012 $13,172.08 . 

BIA 0412-2 Moved by: Celia Carrothers 

Seconded by: Sarah Jane Goodhand 

That the April 2012 financial report be accepted as corrected to include cheque for 

$827.60 paid March 21, 2012 for postage. Carried 

5. ADMINISTRATOR’S REPORT 

AR 04-12 RE: Activities During the month of March, 2012 attached 


Seconded by: Sarah Jane Carrothers 

That the Administrator’s report be accepted as presented. 

Carried 

6. PROMOTIONAL CONSULTANT 

PC 04-12 RE: Activities during the month of March, 2012 attached 

BIA 0412-4 Moved by: Chris Williamson 

Seconded by: Ken McRae 

That the Promotional Consultant’s report be accepted as presented. 

Carried 

2

7. COUNCIL REPORT 

As submitted by Ruth Illman. Highlights include: 

Façade program has been reinstated 

Farmer`s Market signs request will be presented May 7, 2012 

Streets By law request reinstated with the inclusion that nothing be placed on the 

sidewalk on Main Street between King and Victoria/Broadway Streets. 

Applications have been accepted for the Economic Development Task Force 

8. NEW BUSINESS 

7.1 Farmer’s Market 

Signage requests will be presented to Council at the May 7, 2012 Council meeting. 

Farmer’s Market agreement will be prepared by Lynn for signature for 2012. Minor 

changes to the agreement include increase to $15 per week and annual fee of $180 as a 

seasonal rate. Also changes of road closures to 7 am – 2 pm. Liason with the 

Administrator and reports will be available by November. 

Chris Williamson will be taking care of requesting all road closures for the Farmer’s 

Market. 


Seconded by: Matt Ferguson 

That the Farmer’s Market agreement be accepted with changes. 

Carried 

7.2 Heritage Walk 

BIA 0412-6 Moved by: Ken McRae 

Seconded by: Celia Carrothers 

That a donation of $50 be made to Williamson Farms for gas for the tractor rides. 

Carried 

7.3 Tree at 40 King St. West 

Lambton Shores staff met Glen VanValkenburg and an advisor regarding replacing the 

town Christmas tree. He didn’t feel it was feasible to replace it with the same type of tree 

because of disease. There is a blue spruce planted behind it perhaps it could be used for 

the Christmas tree and something else put in the spot where the old tree was removed. 

Board members to try and come up with some ideas. 

3

7.4 Review of Brian Boyle`s Strategic plan 

Glen is to resend the plan to everyone. Questions, comments and ideas are to be emailed 

to the Administrator and prepared to discuss at the next meeting. 

7.5 Advertising 

Summer Tourism 2012 proposal was made from Goodwin Enterprises. 


Seconded by: Matt Ferguson 

That we accept the advertising proposal. 

Carried 

7.6 Request for train 

A private company has requested use of the BIA train for an upcoming event. The board 

has decided to deny the request. 

8 ADJOURN 



That the board meeting of April 18, 2012 adjourn. 

Carried 

4

FOREST BUSINESS IMPROVEMENT AREA 

Regular Board Meeting 

Date of Meeting: Wednesday, May 16, 2012 

Members Present: 


` 

Glen VanValkenburg, Chair 

Celia Carrothers 

Sarah Jane Goodhand 

Matt Ferguson 

Ken McRae 

Chris Williamson 

Jeff Cable 

Ruth Illman, Lambton Shores Council 

Lynn VanHaaren, Administrator 


Ken McRae called the meeting to order at 7:30 p.m. 


2.1 Regular Board Meeting – April 18, 2012 


Seconded by: Chris Williamson 

That the minutes of the April 18, 2012 meeting be accepted as presented. 

Carried 

4. FINANCIAL REPORT 

Bank balance as at May 16, 2012 $13,385.71 



That the May 2012 financial report be accepted as presented. 

Carried 

5

5. ADMINISTRATOR’S REPORT 

AR 05-12 RE: Activities During the month of April, 2012 attached 

BIA 0512-3 Moved by: Matt Ferguson 

Seconded by: Jeff Cable 

That the Administrator’s report be accepted as presented. 

Carried 

6. PROMOTIONAL CONSULTANT 

PC 05-12 RE: Activities during the month of April, 2012 attached 



That the Promotional Consultant’s report be accepted as presented. 

Carried 

7. COUNCIL REPORT 

As submitted by Ruth Illman. Highlights include: 

 

 

 

 

 

Unsure at this point where the public works building will be located to 

Sidewalk repairs on James St. and Main Street West side to Victoria St. 

Economic Development Task Force is in place 

Looking for feedback re: proposed BMX track 

Ruth answered some questions regarding the proposed cash-in-lieu of parking 

report. 

The board suggested Patti Richardson come to a meeting to better explain the concepts of 

cash-in-lieu of parking. Lynn will invite Patti to one of the upcoming Tuesday morning 

meetings. 


7.1 Farmer’s Market 

Signage requests have been accepted by Lambton Shores Council. Chris presented 

conceptual pictures that will be installed at all locations requested. 

Farmer’s Market agreement has been prepared for 2012. 

6

7.2 Homemade Jam Street Party 

The BIA supports the Homemade Jam Street Party to be held on Friday June 29, 2012 

with the following conditions: 

That consideration be given to children being dropped off for theatre night 

Portable toilets be brought in 

That consideration be given to include all BIA licensed establishments 

Homemade Jam committee needs to identify where they will get power from 

In support of the event, the BIA will pursue getting picnic tables and garbage receptacles 

to the downtown, arrange to have the risers and tent delivered and apply to get street 

closed. 

7.3 Communities in Bloom 

Communities in Bloom committee will purchase garbage cans and cigarette butt 

receptacles from grant money. Should be able to have a couple placed in the Forest 

downtown. 

There is a need to update the walking brochure. 

7.4 Tree at 40 King St. West 

The BIA is to try and come up with some ideas for some sort of replacement for where 

the Christmas Tree was removed. The Administrator will send out some requests for 

ideas and pricing. 

7.5 Caughy’s Landscaping 

Need a quote for general maintenance of downtown beds. Sarah Jane will contact them. 

7.6 Review of Brian Boyle`s Strategic plan 

Table this discussion to the June meeting. Lynn will invite Bryan to the June meeting to 

get some further information. 

7.7 Website design 

Lynn contacted Aphex to find out about getting assistance to make the website more user 

friendly. Cost would be $85 per hour and the technician estimated 2-3 hours. 

BIA 0512-5 Moved by: Chris Williamson 


That the Administrator seek assistance for website design to a maximum of $500. 

Carried 

7

8 ADJOURN 



That the board meeting of May 16, 2012 adjourn. 

Carried 

8

Hi John 

I am sending this note to you,because I know it will be presented at the next council meeting and not 

discarded by a council member. 

According to Underwoods thinking the old arena must be next to the old railroad right of way. ?? 

Second he is right the municipality owns the old rail right of way,but the property owners cut the 

grass and have since the track were removed.He should get out in the community and take a look at 

who does what ! 

One thing we do not need is a bunch of bicycle going down the old right of way all hours of the day. 

As for the BMX Park,who pays the insurance ? Have we got a hundred thousand that they just can't 

find a way to spend ? The Highway through Forest needs resurfacing a good place to put the 

money,there are bumps that rattle the trucks day and night.There already has been complains about 

this.They looked at the proplem in front of 75 King St. 

E. last year but nothing was done,they attempted to repair out by the fire hall,it is worse now than 

before. 

Thanks John 

Lew McGregor 

15


Economic Development Task Force Minutes 

Meeting No. 01-2012 

Date of Meeting: Wednesday, May 16, 2012 

Location: 

The Shores, Main Floor Meeting Room 

Members Present: Co-Chair Lorie Scott 

Co-Chair Martin Underwood 

Mayor Bill Weber 

Glen Baillie 

Mark Gilpin 

Jean Hill 

Sarah Hornblower 

David Jefferson 

James Munn 

Jordy Speake 

Glen Van Valkenburg 

Nicole Williamson 

Doug Willsie 

Absent: 

Also Present: 

Jerry Beernink 

Clerk, Carol McKenzie 

Secretary, Julie Meister 

CALL TO ORDER 

Co-chairperson Scott called the meeting to order at 7:02 p.m. 

1. ORIENTATION 

Opening remarks directed the new group to the process of Council which resulted in the 

development of the Economic Development Task Force. There was a brief explanation 

of tentative plans for future meetings with presentations from Sarnia Lambton Economic 

Partnership, Tourism Sarnia Lambton and Sarnia Lambton Business Development 

Corporation. Co-chairperson Scott commented that respect, wisdom, caring and 

integrity would be the basis the task force. 

1.1 Introductions 

Co-chairperson Underwood outlined the purpose of the task force stating that the task 

force would be gathering data and forming a direction to develop a report and 

recommendations to council in regards to economic development in the Municipality of 

Lambton Shores. The committee was encouraged to consider the all economic sectors 

such as; agriculture, commerce, industry and tourism to name a few. 

17

Each member introduced themselves and provided background information. 

1.2 Mandate and Expectations 

The two page document Economic Development Task Force Terms of Reference 

which was included in the binder provided to every member was reviewed and 

generated some discussion. In addition to the mandate, it outlined the composition of 

the task force, general rules of operation, available resources, frequency of meetings 

and the projected completion date. 

The idea presented to the members was that this task force would be a think tank, and 

would ideally enable the removal of roadblocks in order to assist council to move ahead 

to the next phase, which could possibly include a committee, based on the task force’s 

recommendations and report. 

It was noted that, based on the number of members, a quorum would be seven 

members or eight when the mayor was in attendance at the meetings. 

Meetings will be held at 7:00 p.m. on the first and third Wednesdays of each month, as 

needed, for up to six months. There was a discussion about limiting the meetings in 

July and August to once a month. Another discussion dealt with the idea of having 

subcommittees or pods meet and having fewer meetings of the entire committee. 

Further discussion centred on the location of the meetings and the need to involve the 

community, through open meetings, once there was information to share. The 

committee did not set a firm schedule, but held off to see what the need would be in the 

future. 

The report, which will be submitted to council, will be compiled meeting by meeting. Cochairperson 

Underwood has a report template which would require the task force to fill 

in each chapter and possibly develop dialogue. 

1.3 Rules of Conduct 

The document Economic Development Task Force – Key Expectation of Members 

outlined the expectations for appropriate interaction. 

2 DISSCUSSION PERIOD 

2.1 Issues for Further Discussion: 

1. The report should be put into use, so it must be realistic and feasible 

2. Each meeting could focus on one specific aspect – agriculture, commerce, 

tourism, etc. 

3. The question we need to answer first is, “What are we going to research?” 

4. Within each area, further research is needed. Ex. What kinds of agriculture do 

we have? Could we have? 

5. Potential markets or cross-markets could be developed such as incorporating 

tourism into agricultural, or researching potential crops such as the market 

demand for Asian vegetables. 

18

6. What economic partnerships with neighbouring communities/counties would be 

beneficial? 

7. What plans need to be in place to attract people/entrepreneurs to the area? 

8. How to have meaningful dialogue with the community 

9. Are zoning changes necessary/possible to make the municipality more 

attractive? 

10. How could the private sector be enabled? 

11. What do we want for the municipality? Support for moms and pops 

businesses? What if big box stores want in? 

12. What is within the municipality’s scope? Windmills are not, but can they be 

made a positive? 

13. What is there to keep existing businesses here? 

14. How to support small farming operations, particularly niche markets like organic 

and family farms. 

2.2 The Mandate 

1. What is feasible? 

2. What is possible within the timeframe? 

3. What is being done now? The task force does not want to duplicate or repeat 

what the municipal, provincial or federal governments have in place. 

2.3 Visions for the Future of the Municipality and the Task Force 

1. Sustain businesses we have and attract new businesses. 

2. Weekly highlights on website to promote the municipality. 

3. Any financial decisions include plans for feasible long term maintenance. Focus 

on longevity of projects 

4. Prepare a report on what is working, and then enhancing it. 

5. Look at what sectors are lacking within each community, discover why, and 

then develop ideas to provide what is missing. 

6. Need to look at both long and short term goals for the municipality. 

7. Marinas and river ways need maintenance and improvement. 

8. Develop Thedford as “country at heart”, similar to Elora. 

9. Encourage the residents of Lambton Shores continue to volunteer. Rally 

volunteers. 

10. Promote volunteering to develop youth activities such as Boy Scouts in 

Thedford. 

11. Develop youth initiatives. 

12. Regenerate Partnerships. 

13. Offer low interest loans, financing incentives and/or assistance. 

2.4 Communication and Documentation 

To reduce wasted paper, email, Lambton’s website and usb sticks will be utilized to 

share information. Clerk Carol McKenzie will compile the requested documentation 

including: 

19

2001 Official Plan 

Recreation Master Plan 

Beach Use Report 

Community Improvement Plans 

Road Need Study 

2.5 Research in Progress to: 

Identify what we have – database of existing economic groups from various sources. 

Develop an education program of the true cost of shopping in the United States. 

Lambton Shores’ incentives, what the municipality can offer, and what it can’t. Mark 

Gilpin offered to present this information at the next meeting. 

2.6 Next Meeting 

Wednesday June 6 th , 7:00 p.m. at The Shores, main floor meeting room. 

3. ADJOURNMENT 

That the May 16 th , 2012 meeting of the Lambton Shores Economic Development Task 

Force adjourn at 8:46 p.m. 

20




Date of Meeting: Wednesday, June 6, 2012 

Location: 


Members Present: Co-chair Lorie Scott 

Co-chair Martin Underwood 


Glen Baillie 


Mark Gilpin 



James Munn 

Jordy Speake 



Doug Willsie 

Absent: 

Guests: 

Also Present: 

Jean Hill 

Bonnie Speake 

Bob Sharon 


CALL TO ORDER 


1. WELCOME 

Opening remarks of welcome from Co-chairperson Scott included directing members’ 

attention the information, relevant studies and reports provided by the Municipality of 

Lambton Shores, as requested at the May 16, 2012 meeting. 

Co-chairperson Scott informed the group that the issues of wind turbines and cell phone 

towers were before Council. 

The next meeting is still being organized; however Sarnia Lambton Business 

Development Corporation and Sarnia Lambton Economic Partnership confirmed that 

they will be attending and presenting information. Commitment from Tourism Sarnia 

Lambton has not been received yet. At this time, the location was not finalized, but 

could be at the Legacy Centre, in Thedford. 

21

2 DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

Members were asked to declare any pecuniary or conflict of interest that they may have 

with respect to the business itemized on the agenda, none were declared. 

3 CONFIRMATION OF MINUTES 

3.1 Regular Meeting, May 16, 2012 

The minutes of the previous Economic Development Task Force, held the 16 th day of 

May 2012 were reviewed. 

EDTF 12-0607-01 Moved by Glen Baillie 

Seconded by Nicole Williamson 

That the minutes of the May 16 th , 2012 Economic Development Task Force 

meeting be accepted as presented. 

Carried 

4. DELEGATIONS AND PRESENTATIONS 

4.1 Martin Underwood – Exploratory Research Using an Inductive Approach to 

Gain Background Information 

Co-chairperson Underwood explained that deductive inquiry examined facts, figures 

and numbers. Inductive inquiry was about talking to people, asking what they needed 

and listening to their answers. 

The focus of this presentation was to determine the industry types to research. Cochairperson 

Underwood suggested that each industry could be researched by a team of 

two members, one familiar with the industry and one unfamiliar to provide different 

perspectives. Each industry would be divided into subgroups. The teams would include 

information regarding interconnections between different types of industries as well as 

looking for opportunities. Education for both the public and finding resources for the 

industry would be sought. Additionally, clusters would be reported on and possible 

connectivity between the clusters would be researched, then the team would present 

their findings to the whole group. Concentric circles and interlinking within and between 

industries will be documented. How we advertise and sell within Lambton Shores and 

how we sell our municipality outside of Lambton Shores will also be a focus of the 

research. 

The goal would be to have some groups prepared to present within one month, with all 

groups having presented within two months. 

Within each category for study, the teams are to look at how they manifest locally and 

further abroad. Some measured outcomes include the statistics for the gross domestic 

product. It is also important to determine who our market is. Teams will identify 

strengths and weaknesses as part of the research. 

22

The scope is broad, but statistical information is available. Statistics indicate production 

level but not likely to include information relating to niche markets and experimental 

greenhouse, for example. Further study could determine what consumers want and 

opportunities for the Municipality of Lambton Shores expand into that specific area and 

produce the item. 

The responsibility for each of the industries and subgroups were divided up among the 

following research teams: 

Agriculture 

Doug Willsie, Jerry Beernink 

Beef 

Cash Crop – Hay, Soybean, Corn 

Dairy – Quota 

Equine 

Fish- Coy Farm 

Fruit 

Hogs 

Nurseries 

Niche – Sheep, Goats, Agri-Tours, Tourism, Markets, Llamas, Emus, Buffalo, Beefalo 

Organics 

Poultry – Quota 

Sugar Beets – Quota 

Vegetables 

Retail/Wholesale 

Glen Van Valkenburg, Lorie Scott, 

Jean Hill 

Farm Retail 

Store Retail – Retail District, Products Within Store 

Wholesale – Business To Business 

Tourism 

Mark Gilpin, Glen Baillie 

Advertisers 

Caterers 

Destination 

Events – Homemade Jam, Winterfest, Funion Days, Etc. 

Experiential – Seadoo Rentals 

Golf 

Hospitality – Heads & Beds – B&B, Hotel, Motel, Camp Grounds, Cottage Rentals 

Restaurants 

Civic Structure 

Dave Jefferson, Nicci Williamson 

Church Groups 

23

Communities 

Legion – Grand Bend, Thedford, Forest 

Neighbourhood Groups – Centre Ipperwash, Huron Woods, Beach Of Pines, etc. 

Service Groups – Kiwanis, Rotary 

Sports Groups – Taxandria Soccer, Baseball, Seikedo 

Volunteers – Caring Quilters, Horticulture Organizations 

Manufacturing/Trades 

James Munn, Jordy Speake 

Aggregates – Sand, Gravel 

Factory 

Foundry 

Intellectual Capacity – Architects, Engineers 

Process Facilities – Grand Bend Produce 

Mills 

Trades – Heavy & Light 

White Collar – Professionals – Lawyers, Realtors, Bankers, Accountants 

Government Services 

Sarah Hornblower, Martin Underwood 

Education 

Government Agencies 

Healthcare – Doctors, Dentists, Optometrists, Nurses 

Libraries 

Municipal – Roads, MTO, Emergency Services: Policing, Fire, Ambulance 

Museums 

No Local Service Canada Office 

Post Offices 

Seniors – Lodge, Elderly Outreach 

Telecommunications – Execulink, Eastlink 

Infrastructure 

Biggest effect is if you don't have the services 

4.2 Mark Gilpin – Lambton Shores’ Incentives, What the Municipality Can Offer 

and What it Can’t 

The Municipality can promote itself, however the Municipal Act 2001 states that the 

municipality is not permitted to offer bonuses or incentives to attract manufacturing 

facilities, or industrial or commercial industries. 

There are lots of restrictions on industial land and the municipality cannot give away 

land, but could possibly look at a 99 year lease at fair market value. 

Some exceptions which could be considered are waiving development fees and 

application fees. Mayor Weber indicated that these fees are to cover costs incurred, so 

the financial burden would rest on residents who pay taxes, so placing the burden on 

residents who have paid their own application development fees would have to be 

24

seriously considered, should Council consider waiving fees. Historic areas offered for 

redevelopment are another exception that could be considered by Council. 

Since financial incentives are closely regulated, the Municipality needs to focus on how 

it can best distinguish Lambton Shores from other municipalities. If the municipality has 

a reputation of reasonable tax rates, possessing shovel-ready land available, minimal 

roadblocks to processing paperwork and gaining approval, and planning department 

that is quick, the municipality would be considered favourably. 

The Municipality can promote existing infrastructure and availability to water and natural 

resources. The purpose for the limitations to what the municipalities are allowed to do 

is to provide a centralized structure to avoid competing municipalities as is the situation 

in the United States. 

5. CORRESPONDENCE 

A brochure entitled Locally Lambton was distributed to the members, as was the USB 

from the Municipality of Lambton Shores. The USB included the 2001 Official Plan, 

Recreation Master Plan, Beach Use Report, Community Improvement Plans and Road 

Need Study. 

6. CONSIDERATION OF STAFF REPORTS 

No staff reports at this time. 


8. DISSCUSSION PERIOD 

Glen Baillie offered the assistance or the Grand Bend Chamber of Commerce for an 

open house in the Grand Bend area. He suggested that an afternoon or evening 

session, scheduled midweek, would be ideal for Grand Bend residents. The open 

houses are not scheduled yet, but will be held in a variety of locations. 

A suggestion was made to advertise and promote the area and develop the tourism to 

extend into the winter season also, by providing opportunities and events throughout all 

four seasons. 

The Grand Bend Chamber of Commerce is on board to promote tourism in Lambton, 

but the advertising requirements for Grand Bend are different from those of Sarnia. 

This is something that needs to be addressed in discussions regarding advertising. 

Who our market is, and what their needs are, must be determined before promoting 

begins. 

The Forest Library provides tourist information for the Forest area. 

Locally Lambton will promote the local agriculture in restaurants, orchards, farms, etc. 

using a passport system to have consumers collect stamps to qualify for a draw. 

25

Advertising to inform the public of the next meeting, with the presentations will need to 

be arranged. The public can attend to observe and listen to the speakers. This will not 

be an open house, so they will not have the opportunity to speak at this time. 

Julie Meister will provide Shannon with the members’ email addresses so that everyone 

will receive the weekly email updates titled Living in Lambton. 

Hard copies of the studies are available for loan, if required. Contact Clerk Carol 

McKenzie to obtain a copy. 


Wednesday June 20 th , 7:00 p.m. at TBD. 


That the June 7 th , 2012 meeting of the Lambton Shores Economic Development Task 


26




Date of Meeting: Wednesday, June 20, 2012 

Location: 


Members Present: Co-chair Lorie Scott 

Co-chair Martin Underwood 

Glen Baillie 


Jean Hill 



James Munn 

Jordy Speake 


Doug Willsie 

Absent: 

Guests: 


Mark Gilpin 


George Mallay, Sarnia-Lambton Economic Partnership 

Marshal Kern, Tourism Sarnia Lamton 

Bonnie Speake 

Justin Speake, videographer 

Councillor Ruth Illman 

Councillor Doug Bonesteel 

Deputy Mayor Elizabeth Davis Dagg 

Don Brooks, golf cart salesperson 

Mike Burgess, Grand Bend main street vendor 

Also Present: 


CALL TO ORDER 


1. WELCOME 

The meeting began by addressing a member’s concern that arose after the previous 

meeting had been adjourned. The concern was related to the code of conduct as it 

relates to council members and the Economic Development Task Force. Mr. Speake 

had reported to Co-chairperson Scott that he observed Mayor Weber speaking with Mr. 

27

Munn in a manner that did not show respect for Mr. Munn. Co-chairperson Scott was 

still in the process of investigating the situation. 

Opening remarks of welcome from Co-chairperson Scott included introducing the five 

presenters and their organizations. Questions from the public in attendance would be 

permitted. 

2 DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

Members were asked to declare any pecuniary or conflict of interest that they may have 

with respect to the business itemized on the agenda, none were declared. 

3 CONFIRMATION OF MINUTES 

3.1 Regular Meeting, June 7, 2012 

The minutes of the previous Economic Development Task Force, held the 7 th day of 

June 2012 were reviewed. 

ECTF12-0620-01 

Moved by James Munn 

Seconded by Doug Willsie 

That the minutes of the June 7, 2012 Economic Development Task Force 

meeting be accepted with the insertion of ‘infrastructure’ included in the 

government services research. 

Carried 

4. DELEGATIONS AND PRESENTATIONS 

4.1 George Mallay - Sarnia-Lambton Economic Partnership (S.L.E.P) 

General manager, George Mallay explained that S.L.E.P. is a public private sector 

incorporation within Lambton county responsible for economic development on the 

whole for Sarnia-Lambton however funding from the government is determined on a 

project by project basis. The 16 member board comes from a diverse background. A 

new strategic plan was just unveiled about a month ago. S.L.E.P offers support 

services to start up and existing businesses. They have mandates for new resident 

attraction and business attraction. Additionally they are involved in some economic 

development that is infrastructure related such as the research park and a study of 

habour development to allow for shipping. Mr. Mallay offered to email his statistics 

regarding Lambton shores, including population. When S.L.E.P. hosts meeting directed 

toward businesses, low attendance is an issue. 

S.L.E.P. reviewed the 2006 strategic plan which goes out to 2020-2030 but Mr. Mallay 

was unsure how that plan was being followed. 

Biohybrid industrial cluster has four components. Firstly, to take advantage of existing 

petrochemical industries and trying to establish stronger relationships with Western 

Canada to get more crude oil here. Secondly, to work with Nova and other companies 

to get more shale gas here. Thirdly, to use agricultural biomass like existing crops, 

such as corn and winter wheat or purpose grown crops. Finally to manufacturing as it 

28

elates to agriculture and food processing and value added agriculture. The staff 

mandate this summer is to visit at least two farms per week to gain a better 

understanding of the agricultural industry here. 

The business directory is available online. S.L.E.P. looks at international trends, federal 

and provincial priorities and capabilities of existing companies that are here. They 

consider what sites are available for repurpose. This area is unique as it wants support 

for the chemistry industry. S.L.E.P. looks at what are the federal, provincial levels 

offering and where the local municipality fits in, in regards to programming, people 

working in foreign offices, companies they’re targeting, and policies. 

Templates geared to economic development are available. Mr. Mallay stated that we 

need to focus on our strengths. 

S.L.E.P. markets through their website ihatetraffic.ca. Marketing in the GTA and 

focusing on why people move here, property values and the great value of moving here. 

There are banner ads on the TTC and ads in Forever Young magazine and seminars 

for financial planning. 

S.L.E.P. offers support for students who develop a business plan and operate the 

business for the summer. S.L.E.P has knowledge of grants for students. 

An interesting book titled Small Towns Big Ideas was recommended to read and Mr. 

Mallay will send the link to the book. It showcased the ingenuity that exists in small 

places to make things work. 

Mr. Mallay will provide a copy of his notes regarding the old strategic plan. The old 

strategic plan is on the usb handed out to the members at the previous meeting. 

4.2 Marshall Kern – Tourism Sarnia Lamton (T.S.L.) 

Chairman of the Board, Mr. Kern explained that Tourism Sarnia Lambton’s mission is to 

bring more people to our area, get them stay here longer, spend more money and 

insure that their experience will bring them back. The vision is to foster a spirit of 

partnership within Sarnia Lambton to enhance tourism through programmes, ideas and 

initiatives that will grow the tourism industry, resulting in a greater tax base for the 

municipalities with in Sarnia Lambton. 

There are three key strategies. First to lead and assist tourism partners in development 

that integrates and generates economic renewal. Secondly, to establish a unified brand 

and greater awareness about our home. Finally, to grow sustainable long-term funding 

for Tourism Sarnia Lambton and our destination marketing management initiatives. 

The review of T.S.L. accepted in 2010, included a long list internal development and 

external marketing being within the scope of T.S.L. Internal development includes to 

identify hard development, to improve support for business as to how to get signs up on 

highways and county roads, and to promote community events. 

29

External marketing includes a major overhaul of the website and the travel guide. 

75,000 travel guides were published, 44,000 have been distributed through South 

Western Ontario, GTA, Michigan. Some marketing is targeted direct markets on 

specific demographics such as international travellers who would likely have a passport 

as they tend to stay longer and spend more than domestic travellers. The store front 

presence would not be as productive as Grand Bend as T.S.L. is only open during 

regular business hours and it is not located near a tourist attraction, so most support is 

offered through phone, mail and email. Home Depot has also assisted with the 

installation of freestanding information boards such as the one outside The Shores. 

While at a recent meeting held by the South Western Ontario Tourism Corporation 

(S.W.O.T.C), Mr Kern learned that there are five levels of hierarchy with specific logos 

and sayings. 

1. Canada: focuses their efforts to bring tourists from the UK now. 

2. Yours to Discover: focuses to have people within Ontario to travel within Ontario, 

also try to bring tourists from mainly Quebec, Manitoba and near US, New York, Ohio, 

and Michigan. 

3. Shaped by Nature: has 77 billboards within Ontario, some in Michigan and Ohio. 

Their goal is to double economic tourism impact within the province by 2025 

4. No specific logo: Tourism Sarnia Lambton Blue Water Country 

5. Storefront: Such as Grand Bend tourism building offering direct visitor services 

According to S.W.O.T.C tourism is the secondary industry after manufacturing, etc. is 

exhausted. This means that our area is in competition with every other municipality. It 

can’t be a one off effort, it must be continuous, a growing and sustained effort to offer a 

new experience every time a tourist returns. 

TSL has renewed its leadership, management and been given a renew mandate and 

support by county council. Mr. Kern believes that TSL is on the right track engaged 

with the tourism industry members in Lambton Shores and contributing to the growth of 

the tourism industry across Lambton County. There 14000 tourist partners across the 

county and mass emails can be sent out to the partners upon request for events, 

festivals and attractions. 

Mr. Kern can offer direction to the templates for tourism, agriculture and sports for 

example. 

Research and development does not have a budget, so duplicating is one of the few 

options. The research is generally from a provincial or federal level, so it’s difficult to 

determine how it applies to Lambton Shores. Advertising to London and Kitchener- 

Waterloo includes direct mail and brochures. Recent tracking efforts have indicated that 

website hits are often from South Western Ontario, Ohio, Michigan and lingering 

response from efforts with S.L.E.P. within GTA. There are partnerships and ongoing 

exchange of information with other areas such as Huron, Chatham-Kent, Windsor- 

Essex, etc. There are intentions to have a biking tour extend into Lambton Shores area 

in the future. 

30

Councillor Bonesteel commented that Tourism Sarnia-Lambton is an odd moniker and 

wondered if there was any thought to change it. He felt that Lambton was not promoted 

to its full advantage. There is potential for advertising change in the future. 

Councillor Illman mentioned the South Western region website and wanted to know 

about the absence of information related to this area. This is just getting rolling, but it is 

all of our responsibility to get the information to the website. 

There was a discussion about what would be needed to be able to sell Lambton Shores. 

The discussion was deferred; however they are looking past this year, trying to extend 

our tourism season with attractions such as bird watching, motorcycle tours, fall colour 

tours, and wine/beer tasting. It is important to keep in mind that planning starts six 

months or more prior to the event, so advance notice and planning is necessary. 

Everyone was reminded to pick up the Grand bend and Area Tourism brochure. 

4.3 Jerry Beernik - Sarnia Lambton Business Development Corporation 

(S.L.B.D.C.) 

OSEB Co-ordinator, Jerry Beernik explained several acronyms and the history that lead 

to the development of S.L.B.D.C. to promote community development that is a nonprofit 

corporation to help develop rural Ontario in an entrepreneurial standpoint. 

There are three key areas. 

1. Business development, which duplicates many services provided by the S.L.E.P. 

S.L.B.D.C is the service delivery agent for O.S.E.B. initiatives to help people who have 

been unemployed within the previous three years develop business plans and secure 

funding for their business initiatives for up to 42 weeks. 

2. Financial help for business allows for business loans up to $150,000 right now. Prime 

plus three percent is leant based on the business plan, with favourable payment options 

such as interest holidays. Collateral must be put up to secure the loan. 

3. Community economic development assist people with no more than five employees. 

Small initiatives 

S.L.B.D.C. finds it difficult to people admit that they are operating a business so there is 

a complete picture of who is doing what where. Glen Baillie has a directory of over 

3,600 businesses, but the surveys are not being completed by all businesses. 

Lambton Shores land use map shows there is no extra farm land, so the only option is if 

farmers want to change the existing land use. There would need to be a ready market 

available, and the infrastructure to be able to change. Mr. Beernik feels that there is not 

likely much to do for agriculture, however with tourism more options are available. 

This organisation works closely with S.L.E.P. It is not associated with B.D.C., but work 

with the federal organization. 

31

4.4 Glen Baillie – Grand Bend Chamber of Commerce 

Grand Bend Chamber of Commerce focuses on tourism, with many hotels. The goal of 

the Chamber is to extend the season. There are about 30 businesses open year round. 

Many businesses are open only during the tourist season. There are only two chain 

stores, Tim Hortons and Subway, and two grocery stores, the rest are independent. 

Visitor services available through the kiosk, the guide and the internet. Webervations 

will be launched to find available hotel and motel in the area. It will not allow 

reservations to be made directly to avoid booking to party goers. Bylaw enforcement 

and active dissuading party goers are helping to change the tourists focus from party 

goers to young families. The municipalities investment in Grand Bend through the 

beach house and upgrades to the strip have improved the area, but the traffic flow 

needs improved. 

The traffic congestion is a concern and the Chamber hosted a workshop on traffic and 

congestion The largest problem is the bottleneck at the bridge. There is a report on the 

traffic requesting dialogue with the MTO manager and better signage. The town is full 

and parking lots are full. 

Mr. Baillie is wondering if there is an opportunity of marketing all the lake areas. Grand 

Bend is growing due to people selling real estate in Toronto and buying in this area. Mr. 

Baillie suggests that more off season business is needed. He stated that many people 

feel that Grand Bend is full in the summer, but he is not sure. The Chamber’s focus is 

to attract customers all year. 

Mr. Baillie suggested that the price of commercial property is an indicator of what the 

economic opportunities are. 

Mr. Justin Speake questioned if there is research to verify that the recent beach 

improvements have altered the income for businesses and the village as well. 

A vendor commented that the locals complain that they don’t want to pay for parking 

while tourist pay compliments, saying they adore what has been done. 

4.5 Glen VanValkenburg – Forest Business Improvement Area (B.I.A.) 

President of the B.I.A. explained that it is legislated by the government of Ontario and 

funded by a levy from $100 to $1000 charged to each business. Its mandate is to 

beautify and promote. Established in 1977, there have been many upgrades to make 

downtown more attractive. To promote the business area, there are ads placed on 

radio, Coffee Time News. Some activities to promote the area and increase business 

include sidewalk sales(replaced by Tremendous Tuesday), town wide garage sales, 

Easter in the Park, tree lighting ceremony in December, Moonlight Madness, Scrooge 

Walk, Heritage Walk, a car parade, and promoting Canada Day and Kiwanis Christmas 

Parade. The B.I.A. is the economic engine and keeps active and accomplishes a lot 

and keeps downtown vibrant. 

32

Mr. VanValkenburg’s goal is to have all five business communities in Lambton Shores 

coordinate to talk to a bigger group. The small business and associations are quite 

important. 

The B.I.A. attempted to extend the geographic area but it was shut down in the past. 

Mr. VanValkenburg believes there should be one organization to promote each 

municipality. Councillor Illman suggested that this is something the E.D.T.F. could 

recommend this, and at this time the Municipality is waiting for recommendations. A 

discussion ensued about the communities working together. 

5. CORRESPONDENCE 

No correspondence. 

6. CONSIDERATION OF STAFF REPORTS 

No staff reports at this time. 


Co-chair Scott is meeting with the Huron Tourism Group and will be receiving 

information from that organization. 

8. DISSCUSSION PERIOD 

To measure success there was a discussion about what the task force should look at. 

The research groups are planning to look at both quantitative and qualitative measures. 

Comparing the figures with other municipalities would be an indicator. 


Wednesday July4, 7:00 p.m. at The Shores. 


That the June 20, 2012 meeting of the Lambton Shores Economic Development Task 


33

THE MUNICIPALITY OF LAMBTON SHORES 

D.C.S. Report No. 48-2012 Tuesday, July 3, 2012 

TO: 

FROM 

RE: 

Mayor Bill Weber and Members of Council 

Brent Kittmer, Director of Community Services 

Consent Agenda – Capital Purchases Update 

RECOMMENDATION: 

That D.C.S. Report No. 48-2012 be received on the Consent 

Agenda; and further 

That By-law 70-2012 authorizing the Mayor and Clerk to sign 

the contract agreement with Sev-Con Paving for the Rotary 

Trail construction be approved; and further 


the contract agreement with Cornell Construction for the 

2012 tar and chip program be approved; and further 


the contract agreement with ABC Recreation Ltd. for the 

KBF splash pad construction; and further 


the contract agreement with Ape Active for the Grand Bend 

baseball diamond playground construction; and further 


the contract agreement with A.G Hayter for the Klondyke 

Road low flow culvert installation (2012 Goosemarsh 

drainage works). 

REPORT 

This report presents the results of several recent tender and request for proposal 

closings. 

Half-Ton 4x4 Pick-Up Truck 

The municipality let the RFP for the pick-up purchase on May 31, 2012 and proposals 

closed on June 12, 2012 with no submissions. The RFP was re-advertised and emailed 

34

directly to local dealerships with an extended submission date of June 26, 2012. Four 

submissions were received. The proposal results are listed below: 

Company Name 

Total Tender (incl. HST) 

Oxford Dodge $25,942.54 

Exeter Chrysler Ltd. $27,201.36 

Bluewater Ford $30,227.50 

Grogan Ford $31,253.54 

Staff have had the opportunity to review and confirm the proposals. All were fully 

completed, and were signed correctly. The low proposal was submitted by Oxford 

Dodge. The bid document was found to be complete, is acceptable, and the proposed 

equipment meets the minimum specifications. 

The contract for the capital pick-up purchase was tendered with a total budget of 

$35,000 as approved by Council in the Community Services Vehicle & Fleet budget. 

The tender submitted by Oxford Dodge is $25,942.54 inclusive of HST and the net cost 

to the municipality (less the HST rebate) is $23,362.06. 

As the tendered value of the truck was less than the budget staff have proceeded with 

the purchase of this vehicle. A portion of the savings compared to the budgeted amount 

will be used to accessorize the vehicle (i.e. strobe light, tool box, and back rack). 

Rotary Trail Construction 

The tender for the Rotary Trail Construction closed on June 26 with five submissions. 

The proposal results are listed below: 

Company Name 


Sev-Con Paving $ 98,089.65 

Cope Construction $134,298.24 

Murray Mills Excavating $149,244.75 

Lavis Contracting $152,516.10 

Dufferin Construction $204,756.00 

Staff has had the opportunity to review and confirm the tenders. All were fully 

completed, and were signed correctly. The low proposal was submitted by Sev-Con 

Paving. The bid document was found to be complete, is acceptable contractually, meets 

specifications, and the contractor is experienced in this type of work. As such, staff can 

see no reason not to accept the tender from Sev-Con Paving for the total tender sum of 

$98,089.65 (inclusive of HST). 

The contract for the Rotary Trail Construction was tendered with a total budget of 

$90,000 in the Community Services capital budget as approved by Council. The tender 

submitted by Sev-Con Paving is $98,089.65 inclusive of HST and the net cost to the 

municipality (less the HST rebate) is $88,332.77. 

35

Staff recommends that Council enact by-law #70-2012 authorizing the Mayor and the 

Clerk to enter into an agreement with Sev-Con Paving. 

2012 Tar and Chip Program 

The tender for the 2012 tar and chip program closed on June 26 with three 

submissions. The proposal results are listed below: 

Company Name 


Cornell Construction $293,173.71 

Loaring Construction $337,372.80 

Lloyd’s Paving $391,034.06 

Staff has had the opportunity to review and confirm the tenders. The low proposal was 

submitted by Cornell Construction, and was not witnessed but was signed by an officer 

of the corporation. In these instances the municipal solicitor has indicated that the 

reasonable solution is to correct the variance with the execution of the contract 

documents, should the remainder of the bid be complete and correct. The remainder of 

the bid document was found to be complete, meets specifications, and the contractor is 

experienced in this type of work. As such, staff can see no reason not to accept the 

tender from Cornell Construction for the total tender sum of $293,173.71 (inclusive of 

HST). 

The contract for the 2012 tar and chip program was tendered with a total budget of 

$443,000 in the Community Services capital budget as approved by Council. The tender 

submitted by Cornell Construction is $293,173.71 inclusive of HST and the net cost to 

the municipality (less the HST rebate) is $264,012.00. 

Roads scheduled for tar and chip include: Lakeview Ave, Williams Street, Gordon Road, 

Lakeview Haven Drive, Vance Drive, Glendale Drive, Cedar Point Line, Arkona Road 

(spot repair). Due to the favorable tender closing compared to budget, staff plans to 

review other areas of the municipality for additional spot repairs. 


Clerk to enter into an agreement with Cornell Construction. 

Kaeden Brown Splash Pad Construction 

The RFP for the KBF splash pad closed on July 3 with two submissions. The companies 

that submitted proposals, and their rankings are listed below: 

Company Name 

Points (Rank) 

ABC Recreation Ltd. 99 (1 st ) 

RO-BUCK Contracting 92 (2 nd ) 

36

Because this is an RFP the contract is not awarded based solely on price. A list of 

evaluation criteria was published with the RFP, and staff along with KBF representatives 

has scored the proposals. The criteria for marking were related to the design of the 

splash pad and total cost, and the contract is awarded to that contractor whose proposal 

reflects the best value for dollar. 

After scoring, ABC Recreation Ltd. has been selected as the preferred contractor. The 

proposal submitted by ABC Recreation Ltd. was found to be complete, meets 

specifications, and the contractor is experienced in this type of work. As such, staff can 

see no reason not to accept the proposal from ABC Recreation Ltd. 

The contract for the KBF splash pad was tendered with a total budget of $100,000 in the 

Community Services capital budget as approved by Council, with $50,000 in funding 

provided by the Kaeden Brown Foundation. The proposal submitted by ABC Recreation 

Ltd. is $112,999.74 inclusive of HST and the net cost to the municipality (less the HST 

rebate) is $101,759.8. 


Clerk to enter into an agreement with ABC Recreation Ltd. 

Grand Bend Baseball Diamond Playground Construction 

The RFP for the Grand Bend Baseball Diamond playground closed on July 3 with seven 

submissions. The companies that submitted proposals, and their rankings are listed 

below: 

Company Name 

Points (Rank) 

Ape Active 91 (1 st ) 

ABC Recreation 90 (2 nd ) 

RTS Companies 89 (3 rd ) 

Playpower 77 (4 th ) 

Jambette 70 (5 th ) 

KSL Design 56 (6 th ) 

Henderson Recreation 55 (7 th ) 

Because this is an RFP the contract is not awarded based solely on price. A list of 

evaluation criteria was published with the RFP, and staff along with a representative 

from the Grand Bend baseball association has scored the proposals. The criteria for 

marking were related to the design of the splash pad and total cost, and the contract is 

awarded to that contractor whose proposal reflects the best value for dollar. 

After scoring Ape Active has been selected as the preferred contractor. The proposal 

submitted by Ape Active was found to be complete, meets specifications, and the 

contractor is experienced in this type of work. As such, staff can see no reason not to 

accept the proposal from Ape Active. 

37

The contract for the Grand Bend Baseball Diamond playground was tendered with a 

total budget of $30,000 in the Community Services capital budget as approved by 

Council, with funding provided through a Trillium grant and the Grand Bend Baseball 

association. The proposal submitted by Ape Active is $26,201.90 inclusive of HST and 

the net cost to the municipality (less the HST rebate) is $23,595.62. 


Clerk to enter into an agreement with Ape Active. 

Goosemarsh Drain – Klondyke Road Low Flow Culvert Installation 

The original Goosemarsh Drain tender was modified with the project engineer having 

deleted the low flow pipe for Klondyke Road. This was deleted to provide time for an 

appropriate construction method to be developed. When the tender was let contractors 

were provided two different construction methods to bid upon (open cut and pipe 

ramming methods) 

The tender for the Klondyke Road low flow pipe closed on July 3 with six submissions. 

The proposal results are listed below: 

Company Name Pipe Ramming Open Cut 

A.G Hayter No Bid $41,174.38 

Omega Contractors $69,156.79 $47,334.77 

All Seasons Excavating No Bid $47,454.35 

Industrial Trades Group No Bid $52,114.47 

VanDriel Excavating No Bid $53,425.50 

Murray Mills Excavating $80,230.00 $64,410.00 

Staff has had the opportunity to review and confirm the tenders. The low proposal was 

submitted by A.G Hayter, and was not witnessed but was signed by an officer of the 

corporation. In these instances the municipal solicitor has indicated that the reasonable 

solution is to correct the variance with the execution of the contract documents should 

the remainder of the bid be complete and correct. The remainder of the bid document 

was found to be complete, meets specifications, and the contractor is experienced in 

this type of work. The project engineer, Spriet Associates, recommends award to the 

low tenderer A.G Hayter. As such, staff can see no reason not to accept the tender from 

A.G Hayter for the total tender sum of $41,174.38 (inclusive of HST). 

The tender submitted by A.G Hayter is $41,174.38 inclusive of HST and the net cost to 

the municipality (less the HST rebate) is $37,078.80. The municipality will bear all of the 

costs of this work as a special assessment to the road through the Drainage act. In 

addition to the costs above, Spriet and Associates has advised staff that there may be 

additional costs assessed to this work to support the waterline during construction. 

Should these costs be incurred they will be assessed to the water department per the 

provisions of the Drainage Act. Lastly, when construction is completed the road will 

38

need to be resurfaced. This will be accomplished as additional work to the tar and chip 

program. 


Clerk to enter into an agreement with A.G Hayter. 

Respectfully submitted, 

Brent Kittmer 

Director of Community Services 

39


BY-LAW 70 OF 2012 

Being a By-law to authorize an Agreement between the 

Corporation of the Municipality of Lambton Shores and 

Sev-Con Paving 

WHEREAS: 

The Municipality of Lambton Shores tendered for paving the 

Rotary trail from Julie Avenue to the Pinery Provincial Park; 

AND WHEREAS: A low tender was submitted by Sev-Con Paving which was 

subsequently approved by Council on July 9, 2012. 

AND WHEREAS: It is deemed appropriate for the Municipality to authorize the 

Mayor and Clerk to sign the necessary agreement; 

NOW THEREFORE the Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows: 

1. The Mayor and Clerk are authorized to execute an agreement on behalf of the 

Corporation between the Municipality of Lambton Shores and Sev-Con Paving 

a copy of which is attached to this by-law as “Schedule “A”, and to affix to the 

contract the Corporate Seal of the Corporation of the Municipality of Lambton 

Shores; 

2. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 9 th day of July, 2012. 

READ A THIRD TIME AND FINALLY PASSED THIS 9 th DAY OF JULY, 2012. 

___________________________ 

MAYOR – Bill Weber 

___________________________ 

CLERK – Carol McKenzie 

40


BY-LAW 71 OF 2012 



Cornell Construction 

WHEREAS: 

The Municipality of Lambton Shores tendered for the application 

of tar and chip surface treatment on various roads throughout the 

municipality; 

AND WHEREAS: A low tender was submitted by Cornell Construction which was 







Corporation between the Municipality of Lambton Shores and Cornell 

Construction a copy of which is attached to this by-law as “Schedule “A”, and 

to affix to the contract the Corporate Seal of the Corporation of the Municipality 

of Lambton Shores; 




___________________________ 


___________________________ 


41


BY-LAW 72 OF 2012 



ABC Recreation Ltd. 

WHEREAS: 

The Municipality of Lambton Shores tendered for installation of 

the Kaeden Brown Foundation splash pad to be located at the 

Arkona Recreation Centre; 

AND WHEREAS: A low tender was submitted by ABC Recreation Ltd. which was 







Corporation between the Municipality of Lambton Shores and ABC Recreation 

Ltd. a copy of which is attached to this by-law as “Schedule “A”, and to affix to 

the contract the Corporate Seal of the Corporation of the Municipality of 

Lambton Shores; 




___________________________ 


___________________________ 


42


BY-LAW 73 OF 2012 



Ape-Active Playground Equipment. 

WHEREAS: 

The Municipality of Lambton Shores tendered for installation of a 

playground to be located at the Grand Bend Baseball Diamond; 

AND WHEREAS: A low tender was submitted by Ape-Active Playground Equipment 

which was subsequently approved by Council on July 9, 2012. 






Corporation between the Municipality of Lambton Shores and Ape-Active 

Playground Equipment a copy of which is attached to this by-law as “Schedule 

“A”, and to affix to the contract the Corporate Seal of the Corporation of the 

Municipality of Lambton Shores; 




___________________________ 


___________________________ 


43


BY-LAW 74 OF 2012 



A.G. Hayter 

WHEREAS: 

The Municipality of Lambton Shores tendered for installation of a 

low flow culvert to be installed on Klondyke Road as a part of the 

Goosemarsh (2012) Drainage works; 

AND WHEREAS: A low tender was submitted by A.G. Hayter which was 







Corporation between the Municipality of Lambton Shores and A.G. Hayter a 

copy of which is attached to this by-law as “Schedule “A”, and to affix to the 

contract the Corporate Seal of the Corporation of the Municipality of Lambton 

Shores; 




___________________________ 


___________________________ 


44


CL Report No. 78-2012 Thursday, July 3, 2012 

TO: 

FROM: 

Mayor Weber and Members of Council 

Carol McKenzie, Clerk 

RE: Applications heard by the Committee of Adjustment on June 28, 2012 


For information only. 

The Committee of Adjustment met on Thursday, June 28, 2012 to hear the applications 

detailed in the earlier CL Report No. 77-2012. The following decisions were made on 

the applications: 

Kryworuk & Janek – 9981 Huron Drive – Consent Application B-04/2012 

This consent application was granted with the following conditions: 

1. That the severed lands be consolidated with and conveyed in the same name 

and interest as the adjacent lands to the north, known as 9981 Huron Drive, 

subject to Section 3 or 5 of Section 50 of The Planning Act, R.S.O. 1990, 

applying to any subsequent transactions involving the severed parcel. 

2. That the Owner submit to the Municipality of Lambton Shores, two copies of a 

reference plan, showing the severed parcel or submit a written description which 

is acceptable to the County of Lambton Registrar. 

3. That the Owner satisfy the County of Lambton and the Municipality of Lambton 

Shores that the septic system currently serving the dwelling on the lands known 

municipally as 9981 Huron Drive is properly functioning and if found not to be, is 

upgraded or replaced with a tertiary system permitted under the Ontario Building 

Code. 

Ken & Carol Lewylle, 8591 Goosemarsh Line – Consent Application B-08/2012 

This consent was granted as well, with the following conditions: 

1. That the Owner submit to the Municipality of Lambton Shores, two copies of a 

reference plan, showing the severed lot for submit a written description which is 

acceptable to the County of Lambton Registrar. 

2. That the Owner satisfy the Municipality of Lambton Shores with respect to the 

payment of cash-in-lieu of parkland dedication which shall be $750.00. 

45


payment of rural watermain charges on the proposed retained parcel, if 

applicable. 


Shores that the septic system currently serving the dwelling on the severed lot is 

properly functioning and to current standard and if found not to be, is upgraded or 

replaced with a tertiary system permitted under the Ontario Building Code. 


installation of a new water service for the proposed retained lot. 

6. That all municipal taxes and local improvements including interest and penalties 

thereon that are owing and payable with respect the lands being severed and the 

lands from which they are being severed, be paid to date. 

7. That the Municipal Drainage Superintendent shall prepare a drainage report for 

the said property, listing all the drains that traverse through the property and the 

means by which the water is disposed. The Applicant shall then hire a 

professional engineer to prepare a report that will apportion the assessment for 

each drain for the retained parcel and the severed parcel. 

Marjorie Love, 8331 Burwell Road – Consent Application B-09/2012 

Mrs. Love’s consent was granted with the following conditions: 


Shores that the septic system currently serving the dwelling on the lands known 

municipally as 8327 Burwell Road is properly functioning and if found not to be, is 

upgrading or replaced with a tertiary system permitted under the Ontario Building 

Code. 




3. That the Owner submits to the Municipality of Lambton Shores. Two copies of a 

reference plan showing the severed lot or submit a written description which is 


Philip Walden, Agent for the Estate of Talbot Eastman, Townsend Line, Arkona – 

Consent Application B-11/2012 

This consent was also granted with the following conditions: 

1. That the Owner submits to the Municipality of Lambton Shores, two copies of a 

reference plan, showing the severed lot or submit a written description which is 


46


payment of cash-in-lieu of the parkland dedication. 




4. That the Municipal Drainage Superintendent shall prepare a drainage report for 

the said property, listing all the drains that traverse through the property and the 

means by which the water is disposed. The Applicant shall then hire a 

professional engineer to prepare a report that will apportion the assessment for 

each drain for the retained parcel and the severed parcel. 

If you have any questions or would like more information on the applications, please 

contact Jackie Mason at the Forest Office. 


Carol McKenzie 

Clerk 

Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment 

47


CL Report No. 79-2012 Tuesday, July 3, 2012 

TO: 

FROM: 

RE: 



Planning Application Information and Building Permit Statistics – for the 

first half of 2012 


For information only. 

REPORT 

I am pleased to provide a report summarizing building activities in Lambton Shores’ 

during the first half of 2012. 

BUILDING PERMITS 

Attached for Council’s information are 2 Schedules that provide information on Building 

Permits activities in Lambton Shores for June, 2012, and along with comparatives from 

previous years: 

Schedule 1 is a summary of the permits issued in Lambton Shores’ 

for the month of June 2012, with a comparison to the same time 

period in 2011. 

Schedule 2 shows three Lambton Shores’ comparisons: 

1. Statistics for the month of June, from 2002 – 2012; 

2. Year to date (June) statistics from 2002 – 2012; 

3. New housing starts by month for the years 2002 – 2012. 

2012 has been an extremely busy year for the building department, as evidenced on the 

attached charts. 

31 permits were issued in June, bringing the total issued to date to 116, as compared to 

100 the same time last year. Of these 31 permits, 8 were for new single family homes. 

While the value of construction in June is slightly less than 2011 for the same month, 

the overall value of construction to date is over double last year at this time. (The total 

does include the 49 unit apartment complex on the “Rice” lands) 

48

June permit fees are slightly higher than last year, with the year to date more than 

double 2011, again, due largely in part to the above note apartment complex. 

Alterations and additions continue to be an important component of our building 

activities as people make the commitment to remain in the community, and upgrade or 

enlarge their homes. 

In addition to the inspections for all buildings under construction in Lambton Shores, the 

Building Department has also been involved with other issues as well, such as the 

appeal to the Building Code Commission. Preparing for the appeal required a significant 

amount of time, which was a complete waste of time, as the Commission does not hear 

the types of appeals submitted, however, it required all parties to participate to make 

that ruling. We are proceeding with charges against the property owner to ensure the 

safety of the building. 

Construction without a permit continues to be an issue, and requires the department to 

spend an inordinate amount of time to investigate to ensure code compliance. 

Planning 

Attached is the chart depicting the planning applications processed to date. With the 

exception of minor variances, the number of applications in each category is well ahead 

of 2011, which is another indication of the economic health of the community. 


Carol McKenzie, 

Clerk 

49

The Municipality of Lambton Shores 

Building Permit Comparison 

For the Month of June 2012 and the YeartoDate 2011 2012 

I 

June 2012 

Type of Permit No of Permits Value of Construction Permit Fees 

2012 2011 2012 2011 2012 2011 

Residential 19 21 2416 800 2976 200 20 344 00 18 306 00 

Commercial 2 1 203 200 10 000 790 00 250 00 

IndustrialInstitutional 1 2 0 522 000 00 3899 00 

Agricultural 5 1 1210 000 550 000 7032 00 5475 00 

Demolitions 3 2 8000 500 600 

300 

Miscellaneous 1 2 18 000 75 000 300 

300 

Totals 31 29 3856 000 4133 700 29 066 00 28 530 00 

Year to Date 2011 2012 

Type of Permit No of Permits Value of Construction Permit Fees 

2012 2011 2012 2011 2012 2011 

Residential 80 66 811 513 5999 050 110 171 00 45 670 00 

Commercial 7 7 517 500 215 500 4385 00 3689 00 

IndustrialInstitutional 2 4 85 000 852 500 900 

4149 00 

Agricultural 16 9 2638 000 1650 600 27 020 00 10 912 00 

Demolitions 7 11 18 500 22 000 1200 

1650 00 

Miscellaneous 4 3 90 000 115 000 900 

450 00 

Totals 116 100 17 160 513 854 650 144 576 00 66 520 00 

50

1 

LAMBTON SHORES 

Multi Year Comparison 

Type 

of Permit 

BUILDING PERMIT COMPARISON 2002 2012 

Monthly comparisons 

YEAR 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

Residential 19 21 21 20 16 18 18 24 23 27 23 230 

Commercial 2 1 0 1 2 0 0 3 1 1 4 15 

Industrial Institutional 1 2 1 0 1 2 0 1 0 0 0 8 

Agricultural 

5 1 1 0 0 0 2 1 2 2 4 18 

Demolitions 3 2 1 0 1 0 4 2 1 0 1 15 

Miscellaneous 1 2 0 0 2 1 1 1 1 2 0 11 

TOTAL 31 29 24 21 22 21 25 32 28 32 32 297 

June 

New Homes inc in above 8 6 4 6 3 2 7 11 13 9 8 77 

New Dwelling Units 

I not included in above 0 0 0 0 0 0 0 0 0 0 0 0 

Year to Date Comparisons 

To end of June 

Type 

of Permit 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

Residential 80 66 74 75 84 89 78 97 98 109 91 941 

Commercial 7 7 14 9 13 10 5 12 7 11 19 114 

Industrial Institutional 2 4 3 3 3 3 5 5 1 2 3 34 

Agricultural 

16 9 7 6 8 7 7 7 6 6 11 90 

Demolitions 7 11 7 3 12 7 8 6 3 2 4 70 

Miscellaneous 4 3 4 0 6 3 1 1 1 4 1 28 

TOTAL 116 100 109 96 126 119 104 128 116 134 129 1277 

New Homes inc in above 22 13 21 20 12 24 29 44 54 45 43 327 


not included in above 49 0 0 0 0 0 0 0 0 0 0 49 

New Home Construction Comparison 

By Month 

2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 TOTAL 

January 2 1 2 0 0 4 4 2 3 2 1 19 

February 

1 0 2 1 1 1 0 3 3 8 3 22 

March 4 3 3 1 1 5 5 8 14 10 10 60 

April 2 2 4 9 6 5 5 7 

r 

8 9 13 68 

May 5 1 6 3 1 7 8 13 13 7 8 67 

June 8 6 4 6 3 2 7 11 13 9 8 69 

July 3 7 6 13 3 2 7 11 11 5 68 

August 5 1 1 5 1 9 8 14 5 10 59 

September 

9 5 5 7 4 8 4 12 4 10 68 

October 3 8 3 4 7 3 10 7 10 10 65 

November 0 1 2 3 3 8 8 8 8 

4 45 

December 0 3 0 1 6 8 9 6 4 0 37 

TOTAL 22 33 46 37 45 48 67 90 112 87 82 669 


not included in above 49 0 

New Homes 2001 80 Total number of new homes and dwellings 

units since amalgamation 798 

51

MUNICIPALITY OF LAMBTON SHORES 

2011 2012 YEAR TO DATE PLANNING ACTIVITIES COMPARISON 

CONSENT APPLICATIONS 

JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC 

3 0 2 2 0 4 2012 MTD 

3 3 5 7 7 11 2012 YTD 

2 1 1 1 1 1 0 3 0 2 0 1 2011 MTD 

2 3 4 5 6 7 7 10 10 12 12 13 2011 YTD 

MINOR VARIANCE APPLICATIONS 


0 1 0 3 2 1 2012 MTD 

0 1 1 4 6 7 2012 YTD 

0 1 4 3 0 3 4 4 0 1 2 2 2011 MTD 

0 1 5 8 8 11 15 19 19 20 22 24 2011 YTD 

ZONING AMENDMENT APPLICATIONS 


0 1 0 3 1 2 2012 MTD 

0 1 1 4 5 7 2012 YTD 

1 0 0 0 1 1 0 0 2 0 1 0 2011 MTD 

1 1 1 1 2 3 3 3 5 5 6 6 2011 YTD 

OP AMENDMENT APPLICATIONS 


0 0 0 2 0 1 2012 MTD 

0 0 0 2 2 3 2012 YTD 

1 0 0 0 0 1 0 0 1 0 1 0 2011 MTD 

1 1 1 1 1 2 2 2 3 3 4 4 2011 YTD 

ZONING REPORTS 


17 8 6 24 31 16 2012 MTD 

17 25 31 55 86 102 2012 YTD 

9 9 12 14 17 21 17 13 22 13 11 6 2011 MTD 

9 18 30 44 61 82 99 112 134 147 158 164 2011 YTD 

52


Date of Meeting: June 12, 2012 

Regular Council Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 


Councillor Lorie Scott 


Councillor Martin Underwood 

Councillor Doug Cook 

Councillor John Russell 


C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Director of Community Services Brent Kittmer 

Administrative Assistant Roberta Brandon 


Mayor Weber called the meeting to order at 2:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have and none were declared. 

3. REVIEW OF ZONES 3 & 4 SEWER COLLECTION SYSTEMS AND THEIR 

RELATIONSHIP TO THE NEW SANITARY TREATMENT FACILITY REPORT 

PREPARED BY THE AD HOC SEWAGE ADVISORY COMMITTEE 

The recommendations submitted by the Ad Hoc Sewage Advisory Committee in its 

report of Zone 3 and 4 sewer collection systems and their relationship to the new 

sanitary treatment facility were reviewed by Council. 

Councillor Bonesteel noted that it was important for Council to accept these 

recommendations from the Ad Hoc Advisory Committee, and Councillor Russell 

requested a staff report on these recommendations. 

Councillor Illman asked that any report on these recommendations include the financial 

implications to Lambton Shores residents, as it was the residents of Lambton Shores 

that are currently sewer system users that have been financially responsible for the 

expenses that have incurred to date for the proposed Grand Bend and Area Sewage 

Treatment Facility and this could add financially to those sewer system users. 

53

Councillor Illman reminded Council that the issue of septic use was municipally wide 

and that Council should move forward with the Environmental Assessments for Zones 3 

and 4 so that the Municipality is ready to apply for any government funding that could 

become available. 

Councillor Bonesteel asked for consideration of allowing the four Council 

representatives that were part of the Ad Hoc Advisory Committee to assist in the 

preparation of the staff report on the implications of the Advisory Committee’s 

recommendations to minimize discussion when the report comes back to Council. 

Deputy Mayor Davis-Dagg explained that with the possible phasing approach to the 

proposed Grand Bend and Area Sewage Treatment Facility there was a need for the 

Working Group to have more accurate numbers for future capacity requirements than 

those currently in the EA and Sewer Master Plan, and it was reiterated that the Working 

Group was to stay within the parameters of the EA and Sewage Master Plan. 

12-0612-01 Moved by: Councillor Bonesteel 

Seconded by: Deputy Mayor Davis-Dagg 

That those recommendations included in the report from the Ad 

Hoc Sewage Advisory Committee are accepted by Council and that 

staff report back as to how to implement these recommendations, 

with a time line to do so, along with information on the financial 

impact this will have on the residents of Lambton Shores. 

Carried 

As a follow up, the Deputy Mayor proposed a motion dealing with the need for the 

working group to have flow numbers that reflect a phased in approach and as a 

supplemental to Council’s earlier motion; that Council direct staff to immediately request 

a quote from Stantec Engineering for the cost of determining what Lambton Shores 

flows will be in the first phase or twenty year time-life of the proposed sewage treatment 

facility or lagoon upgrade without zone 3 and 4 and if the costs are reasonable and if 

time allows staff must assist Stantec to define the flow numbers before the June 19 th 

meeting. 

A discussion ensued as to whether this was an emergent issue or not and that if it was, 

2/3 consent of Council was needed to proceed with the motion and as there was no 

seconder to the motion discussion on the matter ceased. 

4. Report to Council from Councillor John Russell on Telecommunication 

Towers and Strategic Planning 

Councillor Russell reported that following the proposal to construct a telecommunication 

tower in Port Franks, several health issues such as electro-sensitivity have been 

brought forward by concerned citizens, along with requests for Council to act in a 

strategic manner to help change the regulations imposed through Industry Canada on 

these telecommunication towers. 

54

Councillor Russell proposed four recommendations in dealing with this matter and a 

lengthy discussion took place on how the Municipality can have its protocol on these 

telecommunication towers met. 

12-0612-02 Moved by: Councillor Russell 

Seconded by: Councillor Bonesteel 

That 

1. Staff be instructed to continue to follow Industry Canada 

instructions as per the mediation with Bell on the proposed 

but opposed Port Franks site. Proposed alternatives must be 

given and a request for Bell to do the necessary due 

diligence of disproving through engineered reports of why 

said alternatives do not work. 

2. That staff be instructed to post on our website information or 

Links to Studies, videos, citizen responses pertaining to 

health issues surrounding this issue. All should be titled with 

the caveat that it is for your information resource and does 

not reflect Council policy but is in the interest of educating 

the public. If questioned by proponents of siting e.g. Bell, it 

would be prudent to suggest that any information links to 

support siting would be included as well ,when and if 

provided. 

3. That staff be instructed to provide Industry Canada with a 

letter describing this Council’s opposition to Bell’s request to 

forego using the public protocol process for the Southcott 

Pines tower proposal. 

4. That all information received on this issue and any steps 

undertaken by Lambton Shores, necessary to meet our 

obligations to represent our constituent’s rights be copied to 

Bev Shipley M.P. 

Carried 

5. DISCUSSION ON TEAM BUILDING 

At the request of Council the Clerk provided information on the proposal submitted by 

Mr. Nigel Bellchamber for a Team Building Session. 

Council debated whether there was a need for a re-assessment of the business of 

Council or a session on what Council’s role was and the advantage of having a 3 rd party 

examine how it should work together. 


Seconded by: Councillor Scott 

55

That both Nigel Bellchamber and George Cuff be asked to submit a 

proposal on conducting a team building session with terms of 

reference for the Municipality of Lambton Shores Council. 

Carried 

6. DISCUSSION ON PUBLIC-PRIVATE PARTNERSHIPS 

The issue of private/public partnerships was debated and Council concurred that more 

information was needed on the parameters of such partnerships. 

12-0612-04 Moved by: Councillor Underwood 


That staff prepare a report for the September 11 th , 2012 meeting of 

Council on public/private partnerships and the policy and 

parameters that the Municipality should follow when tendering out 

and entering such agreements. 

Carried 

Council consented to amending the order of the agenda as time did not permit a 

discussion on the Lambton Shores Strategic Plan. 

8. NOTICES OF MOTION FROM COUNCILLOR RUTH ILLMAN – RE: SUNCOR 

WELLNESS CENTRE, UPDATING THE COMMUNITY IMPROVEMENT PLAN 

& RECREATION & LESIURE PLAN AND TEAM BUILDING WITH NIGEL 

BELLCHAMBER 

Councillor Illman advised Council of her plans to submit notices of motions to be 

considered at the next meeting of Council. 

Further to the business of the agenda Deputy Mayor Davis-Dagg requested Council’s 

consideration that staff be directed to contact Stantec for a quote to define the flow 

numbers for the proposed Grand Bend and Area Sewage Treatment Facility. A 

discussion ensued on the original Council motion directing the working group 

representative on the Sewage Board to work towards a sewage plant with a possible 

phased in approach within the existing flows and the parameters of the Master Plan and 

the EA as it stands today so that the funding from Build Canada can be maintained. 

Discussion occurred on whether the flow numbers for the proposed Grand Bend and 

Area Sewage Treatment Facility could be determined in house and Director of 

Community Services Brent Kittmer confirmed that there was the expertise in house; 

however, it was up to Council to determine whether the flow numbers should be 

determined and the methodology. 

Further debate ensued on the limited time frame to obtain a quote on providing the flow 

numbers for this project as well as discussing hiring an engineer within a certain price 

range to provide the numbers needed. 

56

12-0612-05 Moved by: Deputy Mayor Davis-Dagg 

Seconded by: Councillor Underwood 

That as a supplemental to Council’s earlier motions; that Council 

direct staff to immediately request a quote from Stantec for the cost 

of determining what Lambton Shores flows will be in the first phase 

or twenty year time-life of the proposed sewage treatment facility or 

lagoon upgrade without Zone 3 or 4 and if the costs are less than 

$8,000.00 be approved and if time allows staff will assist Stantec to 

define the flow numbers as soon as possible. Motion 

Failed 

Deputy Mayor Davis-Dagg further attempted to move a motion that would direct staff to 

work with Stantec to define what the flows will be and to come up with the numbers as 

soon as possible for less than $8,000.00 however she did not get a seconder to the 

motion. 

12-0612-06 Moved by: Councillor Scott 


That staff is directed to define the flow numbers for the Grand Bend 

Area Sewage Treatment Facility and that Stantec be engaged to 

verify these numbers for a fee of no more than $8,000.00 

Carried 

As an emergent issue Councillor Bonesteel asked for 2/3 Council consent to bring new 

business to the table. 


Seconded by: Councillor Russell 

That correspondence to staff from the Building Canada Fund 

Communities Component Joint Secretariat dated June 8, 2012 be 

brought forward as an emergent issue. 

Carried 

Councillor Bonesteel brought forward a letter from Matthew Wilson, A/Federal Co-Chair 

and Dino Radocchia, Provincial Co-Chair of the Building Canada Fund Communities 

Component Joint Secretariat and noted his displeasure with what he felt was the 

threatening tone of the letter regarding the future of the funding for the Grand Bend and 

Area Sewage Treatment Facility. 

A lengthy discussion ensued regarding the intent of the letter and what position Council 

should take in responding to this letter. 



57

That staff convene a meeting with Lambton Shores Council, local 

MP’s, MPP’s and the co-authors of the letter from the Building 

Canada Fund to discuss funding protocols. 

Carried 

The importance of advising Building Canada Fund of the Municipality’s intent with 

regards to the Grand Bend Sewage Treatment Facility was noted. 


Seconded by: Councillor Illman 

That Council respond to correspondence of June 8, 2012 from the 

Building Canada Fund – Communities Component outlining 

Council’s concerns with the staff letter received and advising of 

Council’s progress to date on the project. 

Carried 

9. OPPORTUNITY FOR THE PUBLIC TO SEEK CLARIFICATION 

Bob Sharen made an inquiry as to how Bluewater Recycling was a partnership with the 

Municipality. 

10. ADJOURN 

12-0612-10 Moved by: Councillor Cook 

Seconded by: Councillor Maguire 

That the June 12, 2012 Council meeting adjourn at 4:00 p.m. 

Carried 

58


Date of Meeting: June 18, 2012 

Regular Council Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 


Councillor Lorie Scott 


Councillor Martin Underwood 

Councillor Doug Cook 

Councillor Russell 


C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Director of Community Services Brent Kittmer 

Planner Patti Richardson 

Administrative Assistant Roberta Brandon 


Mayor Weber called the meeting to order at 6:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have with the business itemized on the agenda and none were declared. 

In order to accommodate the Public Meeting scheduled for 6:00 p.m. Council consented 

to amending the order of the agenda. 

6. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

6.1 Public Meeting to Discuss Possible Amendments to the Cash-in-Lieu of 

Parking Requirements 

12-0618-01 Moved by: Councillor Illman 


That the Council meeting adjourns at 6:00 p.m. for a public meeting 

to discuss possible amendments to the cash-in-lieu of Parking 

Requirements. 

Carried 

Mr. Brad Oke, owner of property on Main Street and River Road in Grand Bend outlined 

his concerns with the cash-in-lieu fees for his River Road property, in that he paid 

59

approximately $18,000. In lieu of providing parking for his patrons, however, parking 

spaces were not always available, with the heavy influx of beach patrons or persons 

using other businesses, or launching boats and leaving their cars and boat trailers in the 

parking areas for long periods of time. 

Planner Patti Richardson provided Council with the rationale behind the requirement for 

Cash-In-Lieu of Parking, explaining that a special levy was created that called for those 

businesses that were intensifying use, and if the required parking for the intensification 

could not be provided on site and the funds were used to offset the capital costs for 

acquiring parking lots. 

Ms. Richardson advised that currently the Municipality has two cash-in-lieu parking 

requirements, in Grand Bend the amount is $ 1000.00 per space and in Forest, the rate 

is $200.00 per space. 

The Planner noted that she had received confirmation that the Grand Bend Chamber of 

Commerce supports pay in lieu so long as the rates are not egregious and the money 

goes directly to providing parking spaces in the immediate community. 

Ms. Richardson further outlined options that could be considered to deal with the issues 

of parking in Grand Bend and in answer to an audience members questioned explained 

that the cash-in-lieu requirement had been in place in Grand Bend since the 1990’s. 

A brief discussion ensued on possibly implementing two hour parking, off-site parking 

angle parking, seasonal parking fees and a shuttle service in Grand Bend to address 

the parking issues along the River Road area and Mr. Purdy advised Council that some 

of the parking issues could be resolved with having the hours of operation for the Grand 

Bend harbour lengthened to catch early birds who are taking up spaces from morning to 

night. 

It was noted that the River Road area continues to be developed, which results in the 

need for increased parking and several options to deal with these parking issues were 

discussed. 



That the public meeting to discuss possible amendments to the 

cash-in-lieu of parking requirements close at 6:40 p.m. and the 

regular Council meeting resume. 

Carried 



That Council confirms the current cash-in-lieu requirement of 

$1,000.00 in Grand Bend, $200.00 in Forest and no fee in other 

areas of the Municipality and that staff is instructed to work with the 

Grand Bend Chamber and the Forest B.I.A with respect to 

60

designated spaces for businesses which have paid cash-in-lieu. 

Carried 

12-0618-04 Moved by: Councillor Maguire 


That staff be directed to look into the issues of parking along River 

Road and the South end Grand Bend and report back to Council 

on possible solutions such as two hour parking, providing an 

additional parking area in the vicinity of River Road and/or a shuttle 

service. 

Carried 

4. CONSENT AGENDA 

Council reviewed that item listed as part of the consent agenda. 

12-0618-05 Moved by: Councillor Cook 


That the following item on the consent agenda be received and 

filed: 

4.1 CL Report No. 77-2012 – C.A.O. Applications to be heard June 

14, 2012. Carried 

In addition to the business of the agenda Mayor Weber made a presentation to North 

Area Manager Kevin Bryson on behalf of Council in recognition of his retirement 

following 28 years of dedicated service to the Municipality of Lambton Shores and its 

predecessor, the Town of Bosanquet. 

6.2 Melissa Chalmers – Re Cell Tower Antennas in Port Franks 

Ms. Melissa Chalmers appeared before Council to outline health and safety concerns 

associated with cell towers and antennas and the need for a moratorium on 

telecommunication towers. 

She provided information on electro sensitivity and the other health issues that can be 

contributed to the radiation emitting from telecommunication towers such as Altziemers, 

sleep disorders, some forms of cancers and other diseases or illnesses. 

She asked Council to consider keeping the status quo and not allowing additional 

telecommunication towers in residential areas and asked that Council take the lead in 

having the Federal Government address people’s concerns regarding these 

telecommunication towers. 


5.1 Regular Council Meeting – June 4, 2012 

61

The minutes of the June 4, 2012 Council meeting were reviewed and Deputy Mayor 

Davis-Dagg asked that the wording for the discussion on the terms of reference for the 

working group be amended to state that the “Working Group representative on the 

Sewage Board work towards a sewage plant” be changed to state that the “Working 

Group representative on the Sewage Board work towards a sewage facility.” 



That the minutes of the Council meeting held the 4 th day of June, 

2012 be accepted as amended. Carried 

7. CORRESPONDENCE & PETITIONS 

Correspondence – for Council Direction 

7.1 Nancy Vidler, Chair of the Lambton Shores Phragmites Working Group – 

Re: Seeking Assistance with Phragmites 

Correspondence from Nancy Vidler, Chair of the Lambton Shores Phragmites Working 

Group seeking assistance with finding a solution to the Phragmites invasion in Port 

Franks and area was reviewed by Council 

The importance of proceeding in eliminating this invasive weed was discussed and 

Council agreed that staff assist this group in its efforts along 



That staff is authorized to work with the Lambton Shores 

Phragmites Working Group to eliminate the Phragmites weed within 

Port Franks and area within the parameters of the 2012 budget. 

Carried 

7.2 Susan Mills, Chair (Interim) of the Grand Bend Canada Day Celebrations & 

Fireworks Committee – Re: Exemption to By-law #38 to Allow Sales on the 

Main Beach in Grand Bend 

Council reviewed a request from Susan Mills of the Grand Bend Canada Day 

Celebrations and Fireworks Committee for permission to sell glow sticks to those people 

attending the fireworks display on Canada Day. It was noted that the money received 

through the sale of the glow sticks helped to offset the overall cost of the Canada Day 

activities and Council approved an exemptions to By-law 38 of 2009. 



62

That the Grand Bend Canada Day Celebration and Fireworks 

Committee be granted permission to sell glow sticks on July 1, 

2012 at the Canada Day Celebration. Carried 

7.3 Heather Bradley, Secretary – Treasurer of the Lambton Shores Nature 

Trails – Re: Lambton Shores Nature Trail 

A request from Lambton Shores Nature Trails Committee were reviewed by Council. It 

was noted that the first request to use the Port Franks Community Centre for the 2013 

Fundraiser Dance and that the fee associated with the hall rental be waived should be 

referred to staff for a report on the methodology on waiving fees for the use of 

Municipal facilities. 



That the request to waive the fee to use the Port Franks 

Community Centre for a fundraising dance for the Lambton Shores 

Nature Trails Committee be referred to staff for a report on 

Municipal facility use. 

Carried 

7.4 Peter Challan, Chair of the Grand Bend United Church Council – Re: Grand 

Bend United Church Parking Project 

Council reviewed a request from Peter Challan, Chair of the Grand Bend United Church 

Council that would allow the Church to request donations for parking in the Queen 

Street church parking lot. 

Council agreed that a report be prepared by the Planner that would outline the 

implications of allowing the Church to do this. 



That staff prepare a report for Council providing information on the 

implications of allowing the Grand Bend United Church to accept 

donations for parking in the church parking lot. . Carried 

7.5 The Beer Store – Re: Proposal for a Mobile Beer Store at 21 Ontario Street, 

Grand Bend 

A proposal to put a mobile beer store on the existing beer store location at 21 Ontario 

Street in Grand Bend was discussed. 

A discussion ensued on the implications of allowing such a proposal and Council noted 

that more information was needed prior to making a decision on this matter. 



63

That the Planner prepare a report providing information on the 

proposal for a mobile beer store to be located at 21 Ontario Street 

in addition to the beer store already located at this location. 

Carried 

7.6 Dave Girou of the Sunset House – Re: Special Occasion Permit for July 1, 

2012 

A request from Dave Girou of the Sunset House for a special occasion permit for July 1, 

2012 to allow a licenced area in front of the back patio of his restaurant on Main Street, 

Grand Bend was reviewed by Council. It was noted that this special occasion permit 

was for 1 day only and staff did not have any issues with this request. 



That permission be granted to Dave Girou of the Sunset House for 

a special occasion permit for July 1, 2012. 

Carried 

7.7 Pooi-Leng Wong of Fisheries & Oceans Canada – Re: Comments 

Requested for Proposed Recovery Strategy for Pugnose Shiner 

7.8 Pooi-Leng Wong of Fisheries & Oceans Canada – Re: Comments 

Requested for Proposed Recovery Strategy for Eastern Sand Darter 

Information from Fisheries and Oceans Canada requesting comments from the 

Municipality of Lambton Shores regarding a proposed recovery strategy for the 

Pugnose Shiner and the Eastern Sand Darter was reviewed by Council. 



That the information from Fisheries and Oceans Canada requesting 

comments on the proposed recovery strategy for the Pugnose 

Shiner and the Eastern Sand Darter be referred to the area 

Homeowners’ Associations and the Grand Bend Environmental 

Committee. 

Carried 

7.9 Jessica Thwaites & Trevor Dieroff – Re: Request for Wedding Tent at 6504 

West Parkway Drive 

A request from Jessica Thwaites and Trevor Dieroff to have a tent on property at 6504 

West Parkway Drive for their wedding to be held June 8, 2013 was reviewed and 

referred to staff for approval. 


Seconded by: Councillor Cook 

64

That a request from Jessica Thwaites and Trevor Dieroff to have a 

tent at 6504 West Parkway Drive for a wedding taking place June 

8, 2013 be referred to staff for approval. Carried 

8. CONSIDERATION OF COMMITTEE MINTUES AND STAFF REPORTS 

Planning 

PL Report No. 08-2012 regarding Cash-in-Lieu of Parking was dealt with during the 

public portion of the meeting. 

8.2 PL Report No. 17-2012 – Re: Planning and Development Review 

A brief summary of the current planning and development activity within the Municipality 

was provided in PL Report No. 17-2012. 



That PL Report No. 17-2012 regarding a review of Lambton 

Shores’ planning and development be received and filed. 

Carried 

8.3 PL Report No. 18-2012 – Re: Revised Draft Plan of File No. 38T-03001 (LS) – 

Phase 2 

Further to conditions imposed in the Draft Plan of Subdivision 38T-03001(LS), the 

developer Mr. Johnstone has requested several revisions to the standard requirements 

that were listed in the draft agreement proposed by the Municipality. 

Planner Ms. Richardson reported that Section 4(b) of the draft agreement requires that 

construction of the Subdivision commence within 1 year of the execution of the 

agreement and be completed within 24 months of that execution of the subdivision 

agreement and Mr. Johnstone is requesting that the time frame to commence 

construction be 3 years instead of the one. 

Ms. Richardson further asked for Council direction respecting a revision to the reserving 

of sewage capacity from 24 months to 36 months, some consideration on how the 

estimated construction costs were derived, the elimination of a separate deposit for asconstructed 

drawings and that the costs associated with the revised bridge construction 

be a municipal responsibility. 

A brief debate occurred on the need for the pedestrian bridge within the subdivision and 

how it would be an asset to the Municipality as a pedestrian bypass; however, it was 

noted that costs have not been determined and a decision on possible cost sharing 

should be reserved until those figures have been determined. 



65

That Council approve extending the time frame for commencing 

construction for Draft Plan of Subdivision 38T-03001(LS) from 1 

year to 2 years, and that; 

Council approve the use of subdivision construction cost of 

$420,000 for calculation of the 2 % administration fee and that: 

Council amend the standard subdivision agreement to eliminate a 

separate deposit for as-constructed drawings for those subdivisions 

where the maintenance deposit exceeds $15,000.00; and to reflect 

that in addition to other requirements the maintenance deposit will 

not be returned to the Subdivider until as constructed drawings 

acceptable to the Municipality are received, nor shall the 

subdivision be assumed and that: 

Council confirms the requirement of a pedestrian bridge and 

further that: 

Staff report back to Council on costs associated with the bridge 

construction and possible cost sharing alternative. Carried 

Community Services 

8.4 D.C.S. Report No. 42-2012 – Re: Goosemarsh Municipal Drain 2012 – Final 

Reading of By-law and Awarding of Tender 

The results of the tender for improvements to the Goosemarsh Drain to address 

deficiencies in the drain depth and to provide additional protection from flooding were 

detailed in D.C.S. Report No. 42-2012. 

The Director of Community Services Brent Kittmer advised that the original pre-tender 

budget for this construction was $219,000.00 however it has been reduced by $22,930. 

as the project engineer has deleted the low flow pipe for Klondyke Road. He advised 

that this was deleted to provide time for a review and determination of the appropriate 

construction method and when this work does occur, the costs will be borne by the 

Municipality through a special assessment. 

12-0618-17 Moved by: 

Seconded by: 

That D.C.S. Report No. 42-2012 be approved; and further 

That By-law 43-2012 receive 3 rd reading; and 

That the Municipality of Lambton Shores enters into an agreement 

with A.G. Hayter Contracting to complete the Goosemarsh 

Municipal Drain 2012 work for the tendered amount of $129,950.00 

inclusive of HST; and further 

66

That By-law 63-2012 authorizing the Mayor and Clerk to sign the 

associated contract agreement be approved. Carried 

8.5 D.C.S. Report No. 45-2012 – RE: DWQMS Accreditation Body Change 

Information on changes to the accreditation process for the Drinking Water Quality 

Management System for Lambton Shores was provided in D.C.S. Report 45-2012, 

which included the need for the Municipality to select an accreditation body by June 22, 

2012. 



That Council select QMI-SAI Global as the preferred accreditation 

body for the DWQMS program. 

Carried 

8.6 D.C.S. Report No. 46-2012 – Re: Capital Sidewalk Replacements – Tender 

Award 

The results of the tenders submitted for the 2012 Capital Sidewalk Replacement 

program were provided to Council in D.C.S. Report No. 46-2012. 




That the Municipality of Lambton Shores enter into an agreement 

with C & G Concrete to complete the proposed capital sidewalk 

replacements for the tendered amount of $38,883.77 inclusive of 

HST; and further 



8.7 D.C.S. Report No. 47-2012 – Re: Capital Asphalt Program – Tender Award 

The tender results for the 2012 Capital Asphalt program were provided in D.C.S. Report 

No. 47-2012 and as the bid document submitted by Cope Construction and Contracting 

was found to be complete, it was recommended that the tender from Cope Construction 

for the total of $194,019.31 (inclusive of HST) be accepted. 




67

That the Municipality of Lambton Shores enter into an agreement 

with Cope Construction & Contracting to complete the proposed 

2012 capital asphalt program for the tendered amount of 

$194,019.31 inclusive of HST; and further 



8.8 D.C.S. Report No. 49-2012 – Re: Sercombe Drain & Curts Drain Cost Overruns 

Council reviewed that rational behind lowering two watermains, one being at four 

drainage crossings on Gordon Road south of Thedford and the other being west of 

Arkona on Townsend line to accommodate the drainage ditches. It was noted that 

proposed works to the Sercombe Drain and Curts Drain would directly conflict with the 

existing watermain pipes and in order to meet the MOE separation standards, the line 

needed to be moved, and as this cost was not in the original tender, it was 

recommended that these cost be funded from the water reserves. 



That Council authorise the Treasurer to fund the $19,496.27 of 

additional costs of the Sercombe Drain improvement from the water 

reserves; and further 

That Council authorise the Treasurer to fund the $9580.90 of 

additional costs of the Curts Drain improvement from the water 

reserves. 

Carried 

Finance & Administration 

8.9 TR Report No. 40-2012 – Re: By-law 74 of 2007 Amendment and Water 

Operational Fees 

At the May 22, 2012 meeting, Council approved a change to By-law 74-2007 regarding 

the way the Municipality processes water meter testing. The previous policy was for the 

customer to provide a deposit in advance of the work being completed; however, 

Council approved an “acknowledgement of charges form” instead of prior payments. 

The form would be a legal agreement that would allow the fees added to the utility 

account after the test is done if the meter was found to be operating properly, and it was 

noted that there wouldn’t be a charge to the customer if the meter is found to be at fault. 

In addition the Treasurer asked that Council approve an amendment to the fees for 

water repairs and services so that they would be flexible with the market pricing to 

ensure full cost recovery. 



68

That the required amendment to By-law 74-2007 and the Water 

Operational Fees be approved as outlined in Treasurer`s Report 

No. 40-2012 and By-laws 59 and 60 of 2012 be passed. 

Carried 

8.10 TR Report No. 41-2012 – Re: 2012 Tax Rates 

Information on the 2012 tax rates was submitted for Council approval. 



That By-law 66 of 2012 establishing the 2012 Tax Rates be 

adopted as presented and outlined in Treasurer`s Report No. 41- 

2012. Carried 

8.11 CL Report No. 74-2012 – Re: Funeral, Burial and Cremation Services Act, 

2002 – Required Agreements 

Changes in the Funeral, Burial and Cremation Services Act, 2002 legislation was 

outlined in CL Report No. 74-2012, one of which was the requirement that local Funeral 

Directors have a formalized agreement with the Municipality to allow them to accept 

interment rights fees, interment fees and grave opening fees. 



That CL Report No. 74-2012 providing details on further changes to 

the Funeral, Burial and Cremation Services Act, 2002 be approved; 

and further 

That the Municipality of Lambton Shores’ enter into an agreement 

with Denning Funeral Directors Ltd regarding the collection of fees 

for cemetery services and 



8.12 CL Report No. 75-2012 – Re: Hay-Execulink Request for Support 

Clerk Carol McKenzie reported that at the May 22, 2012 Council meeting 

correspondence from Execulink Telecom and Hay Communications, regarding concerns 

with a recent CRTC ruling that affected local service providers and requesting a letter of 

support from Council to assist in an appeal on the ruling was reviewed. 

Council concurred with the need for more information regarding this appeal and CL 

Report No. 75-2012 provided an executive summary of the CRTC ruling that is being 

appealed. 

69



That Council send a letter of support on behalf of Execulink 

Telecom and Hay Communications in its appeal of a CRTC ruling 

affecting these local service providers asking that the Governor-in- 

Council to vary the CRTC’s Decision and order the CRTC to: 

i) Revert to the subsidy levels and mechanisms for calculating 

the subsidies paid to small incumbent local exchange 

carriers (“SILECs”) that were in place prior to the decisions; 

ii) 

iii) 

Oblige new entrant competitors in SILEC territories to pay 

the start-up costs associated with the introduction of local 

competition; and 

Fund the ongoing costs of implementation of local 

competition from the central fund the CRTC has established 

for subsidy payments. 

Carried 

9. BY-LAWS AND RESOLUTIONS 



That the following by-law be read a third time, passed and 

numbered appropriately, signed by the Mayor and Clerk and 

engrossed in the by-law book: 

- By-law 43-2012 – Drainage Works – Goosemarsh Drain 2012 and 

further; 

That the following by-laws be read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 59-2012 – Enact Rules & Regulations for the Operation of a 

Water Works Distribution System 

- By-law 60-2012 – Amend Fees for Municipal Services 

- By-law 63-2012 – Re: Authorize Agreement with A.G. Hayter 

Contracting 

- By-law 64-2012 – Re: Authorize Agreement with C&G Concrete 

Limited 

- By-law 65-2012 – Re: Authorize Agreement with Cope Construction 

- By-law 66-2012 – Re: Establishing Tax Rates 

- By-law 68-2012 – Re: Authorize Agreement with Denning Funeral 

Directors 70

- By-law 69-2012 – Re: Confirming Resolutions to Date. 

Carried 

10. ACCOUNTS 

There were no accounts for Council to review. 

11. NOTICE OF MOTIONS 

11.1 Notices of Motion from Councillor Illman – Re: Recreation & Leisure Issues 

Councillor Illman reminded Council of the need to discuss the status of Recreation and 

Leisure facilities and the operation of the Suncor Wellness Centre, including information 

from the operator, and if additional information is still needed that the YMCA partners 

attend a Council meeting to answer Council questions about the operation of the Suncor 

Wellness Centre. 



That in September of 2013 Council lift from the table for discussion 

C.A.O. Report 35-2012 regarding the status of Recreation and 

Leisure facilities and the operation of the Suncor Wellness Centre 

to be lifted from the table and; 

That Council specify the “additional information” it wishes staff to 

obtain from the operators regarding operation of the Suncor 

Wellness Centre and further 

That in addition to obtaining this information, the YMCA partners be 

invited to the Council table to answer questions directly about the 

operation of the Suncor Wellness Centre. 

Carried 

Councillor Illman further explained that based on recent discussions, as well as ongoing 

intentions to update a strategic plan, it is essential that Council update the Community 

Improvement Plan and the Recreation and Leisure Master Plan priorities to include in 

the Lambton Shores Strategic Plan. 

Council briefly discussed the necessity of obtaining public feedback on a 10 Year 

Recreation and Leisure Capital Plan. 



That Council request staff to develop a Draft 10 Year Recreation 

and Leisure Capital Plan based upon the history of the Community 

Improvement Plan and, at minimum, the immediate priorities of the 

Recreation and Leisure Master Plan and the Recreation and 

Leisure budget and reserve fund and; 

71

That Council use this draft as a basis for discussion, refinement 

based upon further public input, and inclusion in the Municipal 

Strategic Plan, and that this process be completed prior to 2013 

budget discussion with the understanding that community support 

and funding commitments for some projects may result in Council 

approved timeline changes regardless of placement on any 

forecast. 

Carried 

11.2 Notice of Motion – Councillor Underwood – Re: Expanding Public 

Information Session 

Councillor Underwood noted that it was important to involve the public when 

determining priorities in the Lambton Shores Recreation and Leisure Service Master 

Plan and Community Design Plan, and asked that the public information session be 

expanded to include discussion on more than just the proposed BMX bike track. 

Councillor Illman reminded Council of the need to be flexible with future plans, that 

public opinion was of the utmost importance. 



In keeping within the spirit and recommendations of the Lambton 

Shores Community Design plan and the Municipality of Lambton 

Shores Recreation and Leisure Services Master Plan, Council give 

the authority to expand the public information session slated for the 

proposed BMX track to include a three phase long term goal to 

beautify and enhance the former Town of Forest as follows. 

Phase one; build a cycle track for youth and families to use for 

recreation and to include the identification of the old train tracks as 

a trail for full access to cycles and pedestrians. Part of this process 

may be to upgrade the existing fence on the bridge to a railing 

system to improve aesthetics and to include the mowing of a path 

along the top of the lagoons for easy access. 

Phase two; plan for either a combination ice rink/splash pad or 

simply a splash pad to be located at Rotary park as recommended 

by the Community Design Plan. This will join and extend the family 

use area from the cycle park and adjoining trails through the Library 

gardens to the park. Service clubs will be approached for 

assistance for this portion of the project. 

Phase three; identify and build connecting trials as per the 

community design plan, connecting the Town from the old arena to 

the Shores and along the old train tracks through the rear of King St 

and Broadway. Once again service clubs may be invited to 

contribute for either fitness stations to be built along this path or 

72

some help with planting bush and tree areas along the path 

reducing the amount of mowing needed. 

With regards to strategic direction of this plan the following 

references from Lambton Shores approved documents are as 

follows. 

Community Design Plan. 

8.3.2 Key issues, circulation, “Lack of bike trails to connect 

downtown to surrounding areas.” 

“View corridors need to be expanded from Rotary Park to help 

attract visitors.” 

8.3.2 Amenities, “Lack of positive outlets for children and teens.” 

8.3.2 Programming/trials/details “create hiking/cycling and urban 

walking trail systems and connections to significant recreation, 

commercial and conservation areas.” 

8.4 Town of Forest Master Plan. Destinations & Linkages. 

“Upgrades to Rotary Park will include a simple splash pad that has 

the option of becoming and ice rink in the winter months.” 

Recreation and Leisure Services Master Plan. 

Strategic Direction #7 – Actions and Implementation. 7-11 

“integrate basic cooling features into at least one existing 

playground in Thedford, Forest and Arkona. 

7-14. The Municipality should engage in consultation with youth 

(who are traditionally primary users) to gauge interest in the 

provision of … a BMX/mountain bike park.” Carried 

11.3 Notice of Motion from Councillor Russell – Re: Changes to Federal 

Guidelines 

Further to the delegation of Melissa Chalmers on health and safety concerns regarding 

cell towers and antennas in Port Franks, Councillor Russell reiterated the need to bring 

these concerns to the Federal and Provincial governments. 



Whereas the siting of cellular towers is under Government of 

Canada jurisdiction, the siting impacts municipal land use and 

social planning; 

And whereas: Cellular service providers claim that they propose 

new towers to establish a high grade of service for cellular phones; 

the reality is the proposals are about building a comprehensive 

network for high data delivery to portable devices which in turn 

require broadcasting stronger radio frequency than for cellular 

phone service alone; 

73

And whereas: Many citizens have brought forward their health 

concerns about Electro-sensitivity based on close proximity to 

cellular towers emitting stronger Electromagnetic Radiation (EMR) 

to Municipal Councils and Members of Parliament; 

And whereas: These health concerns have been given credence by 

International studies and reports on the possible carcinogenic 

results of longer term exposure to EMR as result of close proximity; 

And whereas: A Parliamentary Committee's examination of these 

health risks recommended immediate funding to studies by 

suggesting that there is not a clear consensus on the science; 

And whereas: The Precautionary Principle (PP) addresses the 

non-consensus by stating: Where there are threats of serious or 

irreversible damage, lack of full scientific certainty shall not be used 

as a reason for postponing cost effective measures to prevent 

environmental degradation; 

And whereas: Other nations have used the (PP) as a basis for 

adopting more stringent guidelines for the siting of cellular towers 

on the early evidence long term EMR exposure; 

And whereas: Safety Code 6, Industry Canada's guideline for 

exposure is based on 6 minutes exposure, is outdated and does 

not take into account long term exposure; 

And whereas: Municipal protocols enacted under Industry Canada 

guidelines to address local concerns are routinely ignored or 

overturned by an Industry Canada bureaucracy; 

And whereas: The exclusion of any public scrutiny to the siting of 

towers under 15m gives cellular providers a convenient tool that 

undermines any semblance of Municipal or citizen public input to 

the whole process; 

And whereas: It is important for all governments to put the welfare 

of its citizens first before corporate interests; 

And whereas: No Industry Canada regulation exists to enable 

Municipalities to enact Exclusionary Zones for Electromagnetic 

radiation. 

Therefore: Be it resolved that the Council of the Municipality of 

Lambton Shores petitions the Government of Canada to employ the 

Precautionary Principle in addressing Health Concerns around the 

siting of cellular towers by: 

74

Adopting regulatory standards that reflect current international 

standards for Electromagnetic Radiation long term exposure and 

proximity to cellular towers. 

Funding and completing the necessary studies that would give 

assurances to citizens that EMR is a Health Canada priority. 

Recommending to cellular providers, that as good corporate 

citizens, voluntary withdrawal of all applications for new cellular 

tower siting in the system be done as a show of good faith while the 

new regulations take effect. 

Recommending to cellular providers, that as good corporate 

citizens, they prepare a nationwide plan to relocate all cellular 

towers that are within 200 m. of houses, apartments, daycare 

centres, healthcare centres and schools with government 

assistance. 

Partnering with municipalities to prepare a new protocol template to 

be used in the Industry Canada siting process that reflects good 

Health guidelines, International standards for EMR and practical 

land use standards and that this protocol be given full power of law. 

Adopting standard procedures for public process in the siting of any 

cellular towers under 15m. 

Adopting standard procedures and enabling legislation for 

Municipalities to enact Exclusionary Zones within their Official 

Plans and Zoning Bylaws for Electromagnetic Radiation; 

And that this resolution be forwarded to all Municipalities and 

Members of Parliament for their support. 

Carried 


Councillor Bonesteel made a request of Council to go into the “Committee of the Whole” 

to discuss correspondence from the Building Canada Fund and discussion ensued on 

whether a “staff to staff” letter was an emergent issue of Council when it had already 

been made a public document. 

Councillor Bonesteel advised that this letter could be construed as a personal issue and 

the Mayor asked that Council vote on whether this was an emergent issue. 

A recorded vote was requested on the following motion: 



75

That in advance of adjourning the meeting, Council goes into 

“Committee of the Whole” to discuss the letter from the Building 

Canada Fund staff to Lambton Shores staff. 

Carried 

Those voting in favour of the motion: 

Deputy Mayor Davis-Dagg 

Councillor Maguire 

Councillor Bonesteel 

Councillor Scott 

Councillor Underwood 

Councillor Russell. 

Those voting against the motion: 

Mayor Weber 

Councillor Illman 

Councillor Cook 

Councillor Scott asked that staff provide possible dates for Strategic Plan discussions. 



That staff provide Council with possible dates for Council approval, 

to discuss the Strategic Plan. 

Carried 

13. COUNCILLOR REPORTS 

Councillor Scott reported that the Masons were conducting a Fish Fry July 7 th at the 

Legacy Centre, that the Seniors of Port Franks are requesting consideration of a Sound 

System for the Port Franks Community Hall, and they would be willing to contribute 50% 

of the cost and lastly that the Ausable Port Franks Optimist will be conducting their 

annual Fishing Derby July 14 th . 

Councillor Illman offered her appreciation to several local groups for work done in the 

Community and advised that a lot of planning had gone into the Forest Canada Day 

Events coming up at the end of June. 

Councillor Bonesteel reported that he had met with the Lambton Shores Nature Trail 

group and the group had voted to become a “community committee of Council” as 

opposed to an advisory group, that staff had assisted with information on signage and 

linking the Trail website through the Municipal website and requested that staff contact 

the Grand Bend Horticultural Society regarding the issue of Phragmites. 

Councillor Underwood reminded Council of the Dedication Service recognizing the 

Pioneer Gravesite in Forest coming up June 26, 2012, the upcoming Economic Task 

Force meeting with delegations scheduled from such organizations as Sarnia Lambton 

76

Economic Partnership, Grand Bend Chamber and the Forest B.I.A. and that the Forest 

Legion has scheduled a Fish Fry for June 22, 2012. 

Councillor Maguire reported on the success of the Drive and Jive recently held in Grand 

Bend and that celebrations were planned for Canada Day on the beach July 1 st . 

Councillor Russell brought to the attention of Council a phenomenal ad done by Grand 

Bend Tourism on the Municipality of Lambton Shores, that the Legacy History project 

was continuing to progress and asked for Council sponsorship for an Annual Golf 

Tournament to raise funds for breast cancer. 

Councillor Cook reported on the Relay for Life held in Forest and congratulated 

Councillor Illman in her efforts to make this event such a huge success, that he and staff 

had conducted a walk about in Arkona to review the proposed site for the splash pad 

and that he had attended a Wind Turbine meeting in Forest to hear issues regarding 

these turbines. 

Deputy Mayor Davis-Dagg advised of an upcoming bus tour of the Watershed and key 

projects under jurisdiction of the St. Clair Conservation Authority. 

Mayor Weber offered his appreciation for Councillor Illman’s contribution to the success 

of the Relay for Life held recently in Forest and noted he had attended the 125 

Anniversary Open House for CIBC in Forest. He also commented on the success of the 

Drive and Jive Event held recently in Grand Bend and of the success of the Art Gallery 

opening. 

14. OPPORTUNITY FOR THE PUBLIC TO SEEK CLARIFICATION 

Ernie Morenz asked for Council consideration of a green space or park at Ipperwash. 



That the Council meeting goes into a “Closed Session” at 9:09 p.m. 

to discuss Insurance Claims and a Land Claim issue. 

(Authorization to Close – Sections 239 (2) e and f of the Municipal 

Act). 

Carried 

Council rose and reported at 10:25 p.m. 

Council rose and reported that details on the outstanding insurance claims and that the 

final decision on the West Ipperwash Land Claim had been reviewed 

A recorded vote was requested on the following motion: 



77

That in accordance with the February 16, 2012 directive, Director of 

Community Services Brent Kittmer be designated as the single 

point of contact and project manager of the Grand Bend Sewage 

Treatment Project, and that Chief Administrative Officer John Byrne 

assist as a resource for legal and grant issues; and further, that the 

funding and municipal partners be so advised.. Carried 

Those in favour: 

Councillor Russell, 

Councillor Underwood, 

Councillor Bonesteel, 

Councillor Scott, 

Deputy Mayor Davis-Dagg 

Those against: 

Councillor Cook, 

Councillor Illman, 

Councillor Maguire, 

Mayor Weber 

15. ADJOURN 



That the June 18, 2012 Council meeting adjourns at 10:35 p.m. 

Carried 

78

Attention: Mayor Bill Weber andLambton Shores Council 

Carol McKenzie - Clerk 

Would you please provide an update on these proceedings. 

As referenced in our original correspondence, dated December 3rd, we requested a solution by 

the end of January 2012. The resolution of these matters is over due by more than 4 months! If 

we cannot see resolution, within the next thirty (30) days, you will leave us no other recourse 

than to take legal action against the Municipality. 

I am very confident a court of law would find that we have been more than fair with the time we 

have allowed for the Municipality to act. As the Executors in the Estate of Terence Laird,I must 

remind you that we have a fiduciary responsibility to all our stakeholders to bring these matters 

to a speedy conclusion and to finalize the Estate. 

We shall look for your reply on or before the 30th day of June, 2012. Please advise. 

Thank you, 

Ben Laird 

On Wed, May 16, 2012 at 6:48 PM, Ben and Susan Laird 

wrote: 

Attention: Mayor Bill Weber andLambton Shores Council 

Carol McKenzie - Clerk 

Attached, please find our cover letter and damages spreadsheet, addressed to Mayor Bill Weber 

and Lambton Shores Council. 

We look forward to your reply. 

Best regards, 

Ben Laird 

79

To -Mayor and Council 

From: Lambton Shores Doors Open 

Date: June 1, 2012 

This letter is written on behalf of the Doors Open Project for Lambton County and Lambton 

Shores. Doors Open is a province wide celebration of community heritage. It provides residents 

and visitors with a unique opportunity to explore interesting places and spaces at no cost. The 

Lambton Shores group was very pleased with the county response to our request to consider a 

Lambton County event in 2012. Petrolia, Oil Springs, St Clair, Sarnia and Warwick are all 

participating. The steering committee and municipal subcommittees are supported by Tourism 

Sarnia Lambton in this project. 

Doors Open is looking for the community’s sponsorship through the attached sponsorship 

package that will help promote and market Doors Open Lambton here at home and throughout 

the province. 

We are requesting that you consider one of the sponsorship packages. All information is 

provided on the attachment. Below are the Lambton Shores Doors Open sites. These will be 

promoted locally in a variety of ways. Website link: 

http://www.doorsopenontario.on.ca/Events/Lambton-County.aspx 

Facebook https://www.facebook.com/doorsopenlambton 

Angel House, Forest 

Christ Anglican Church, Forest 

Colonial Hotel Grand Bend 

Forest Glen Herb Farm 

Forest Heritage District(Station Library, Norlam, Van Valkenburg’s, Country Store, Auld Haus) 

Forest Museum 

Glenraven, Forest 

Grand Bend United Church 

Jones House, Forest 

Kettle & Stony Point 

Kiwanis Kineto Theatre 

Knox Presbyterian Church, Thedford 

Lambton County Heritage Forest-Port Franks Community centre 

Legacy Centre, Thedford 

Purdy’s Grand Bend 

River Road Gallery 

Twin Pines Orchards & Cider House 

Utter Farm, Arkona 

Van Engelen Dairy 

Thank you, 

Adrian Koolen (Lambton Shores representative to the steering committee) 

80

From: John & Pat Eplett [mailto:jeplett@hay.net] 

Sent: July-01-12 8:24 PM 

To: Karen Cameron 

Cc: Dave Maguire 

Subject: John Eplett 12 Erin Place- Complaint Re: Helicopter operation inside town limits of Grand Bend 

Dear Sirs, 

I’m not happy with the recent operations of a helicopter tour ride service being operated from 

the construction site beside the Grand Bend Community Health Services building. 20 minute 

tour rides are being offered. The helicopter leaves the construction site and flies at about 300 

ft. above ground level running parallel to Gill rd. and heading towards the beach, then turns 

north, flying along the beach and then returning to the construction site. This flight path is 

about 600 ft. away from my house and the noise is disturbing to say the least. I realized that 

when I moved in to Grand Bend I would have to put up with the tourist traffic in town on the 

weekends and I accepted that. This new intrusion on my privacy is not welcomed. 

There is a restricted airspace in effect within a 1.5 mile radius from the Grand Bend Parachute 

Club and this temporary “heliport” at the construction site is possibly right on the edge of this 

restricted airspace. I drove from the construction site to the airport and clocked it off at 3.1 

kilometers, but allowing for the bend in the road (county road 81) it comes out pretty close to 

the 1.5 mile restricted limit. 

I stopped in front of the construction site to get the registration markings from the helicopter 

(which are C-FMVV ) and while sitting there noting the registration realized that there are no 

safety barriers around this site indicating helicopter operations. Also, if it’s a construction site, 

are there not policies in place restricting access to the public because of the nature of the 

business. It is a construction site. I’m sure Occupational Health & Safety Services would love to 

hear about this. 

I contacted Air Traffic Control in London Ontario and was advised that I needed to call the 

RCMP to file a formal complaint. 

I’ve called the RCMP and left a message stating I wanted to file a formal complaint. 

I’ve called the OPP and discussed the issue. They advised me that they had seen an email from 

the tour operator to Lambton Shores requesting a permit if required, but they also stated that 

they had not seen any advisory from Lambton Shores to them (OPP) in regards to this request 

for operation. 

I placed a call to your bylaw officer and discussed this issue and as expected there are no 

bylaws in effect regarding this type of operation. 

83

I understand that this request for operation came late in the week and that Lambton Shores 

was not sure who owned the property, (municipal property or private) 

I’m also sending a copy of this email to town council for consideration. Enough is enough. 

Please review my issue and advise. 

Thanks, 

John Eplett 

12 Erin Place 

Grand Bend Ontario 

519-238-6921 

84

Lambton Shores Nature Trails (LSNT) May 10, 2012 

To: 

Municipality of Lambton Shores Council 

From: Klaus Keunecke, Chair - Lamton Shores Nature Trails (LSNT) 

LSNT MOTION: ENDORSEMENT OF KLONDYKE TRAIL PROPOSAL 

The Lambton Shores Nature Trails (LSNT) Executive Committee endorses the 

Klondyke Trail Proposal presented to the Lambton Shores Council in October, 

2011 by Paul Turnbull (GBCF - Environmental Committee) in principle, and 

recommends that LS Council do the same. 

LSNT further recommends, subject to unforeseen circumstances, the following: 

That the Klondyke Trail Project proceed in three (3) phases: 

Phase 1 – Preliminary Planning Review, Environmental Assessment and obtaining 

quotes as necessary 

Phase 2 – Grading and Construction of 3.8 km of trail to/from and along the 

Ausable River 

Phase 3 – Installation of benches and completion of the remainder of the proposed 

6.8 km loop as necessary 

That LS Council consider providing matching funds towards the project 

That LS Council consider taking over the ownership and maintenance of the 

Klondyke Trail, once completed 

Yours truly, 

Klaus Keunecke 

85

Gentlemen 

The project of the Klondyke Trail has gained a lot of momentum in the Grand Bend area 

Organizations have already indicated that funds are available to put toward the project 

The Rotary Club is also considering this project as a placement for some of its fund 

raising dollars 

It appears that the horse is falling behind the cart and I have not been diligent enough in 

getting Council approval for this project 

I have presented this project to the new Lambton Shores Trail Committee and have 

received a positive response 

Now I need direction from you as to how to move this matter forward expeditiously 

We would appreciate Council’s approval so we could move forward with the following: 

Identifying and marking any Species at Risk that may be found along the proposed 

trail route 

Laying out the path the trail would take to ensure we are able to stay within the 

original 30’ tow path along the Ausable River 

Researching the bridge design that would be needed to cross the open ditch drain 

leading from Vandongen Subdivision 

We would like to obtain Council approval in order to do the work laid out above and 

even start some of the clearing of the path this year 

Our funding sources are only partially available this year so the major part of the 

construction of the trail would probably be in 2013 

It also means that by the fall of 2012 we could approach Council to provide matching 

dollars that could be included in its 2013 budget deliberations 

I am looking for your guidance and assistance in bringing this matter before Council with 

a view to a positive response 

Yours for the betterment of the Lambton Shores (Grand Bend) community 

Paul Turnbull 

519-238-2805 

86


C.A.O. Report No. 53-2012 Tuesday, June 19, 2012 

TO: 

FROM : 

RE: 


John Byrne, Chief Administrative Officer 

Settlement of West Ipperwash Land Claim Issue 


Information only – receive and file. 

REPORT 

This report is to simply confirm that a final settlement was reached in the West 

Ipperwash Land Claim issue on May 28 th , 2012, an action that commenced in 1995. 

The Municipality played only a minor role in the land claim issue and is satisfied that its 

concerns have been addressed. The Court has approved reimbursement of legal 

expenses resulting from the claim. 


John Byrne 

Chief Administrative Officer 

87


C.A.O. Report No. 54-2012 Monday, June 25, 2012 

TO: 

FROM : 

RE: 


John Byrne, Chief Administrative Officer 

AMO Conference – Requests for Delegation to Various Ministers 


For Council review and direction. 

REPORT 

The Municipality has received notice that the Province is now receiving requests to 

appear as a delegation before various Ministers at the upcoming AMO Conference in 

Ottawa, August 20 th & 21 st . 

The deadline for delegation requests is July 25 th and should include details on the 

Ministry you would like to meet with, the issue or issues you would like to discuss, a 

description of each of those issues with background information and an outlines of who 

from the Municipality will be attending as part of that delegation. Council is asked to 

determine what issues it would like to request delegations on, along with some details of 

what action or actions you are seeking the Ministry to take. 

These requests should be forwarded to the Clerk no later than July 19 th in advance of 

the July 25 th submission deadline, to allow time for staff to put the necessary 

background information together. 


John Byrne 

Chief Administrative Officer 

88

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 19-2012 Tuesday, June 26, 2012 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 

Ipperwash Cell Tower 


For information and direction. 

______________________________________________________________________ 

REPORT 

On Thursday, June 21, 2012, I met with Sean Galbraith, Proliferate Consulting Group, 

Inc., who represents Bell Canada. Bell Canada is looking to improve service in 

Ipperwash and is proposing to locate a new telecommunications (cell) tower on lands 

known as 9569 Ipperwash Road. 

Bell has not formally initiated the approval process, but simply met with staff to discuss 

the proposal and the Municipal Protocol. Staff have reviewed the proposal in light of the 

Municipal Protocol and provide the following preliminary information to Council (See 

Attachment 1 - Municipal Protocol for Establishing Telecommunication Facilities) 

Attachments 2 to 5 show the proposed location of the telecommunication tower. 

Attachment 6 shows the style of tower proposed for the site. 

Location Criteria 

The Municipal Protocol discourages telecommunications towers from locating in areas 

zoned Residential. The property on which the tower is proposed is zoned Agricultural 1 

(A1) (see Zoning Map Attachment 7) 

The Municipal Protocol discourages telecommunications towers from locating within 300 

metres of any residentially zoned areas or residential dwelling unit. Lands to the north 

of the property, known as 9589 Ipperwash Road are occupied by the Carolinian Forest 

Family Campground and are zoned Commercial 14 (C14) and Environmental Protection 

– Natural Conservation. The proposed tower is 155 metres from the closest trailer in the 

campground. Lands located to the south known as 9534 Ipperwash Road are occupied 

by a dwelling and zoned Residential 6 (R6). These lands are located 135 metres from 

the proposed telecommunications tower (See Attachments 8 and 9). 

The Municipal Protocol discourages telecommunications tower from locating on land 

were tree cutting is required for site improvement, access routes or tower location. The 

89

tower in proposed to be located in a clearing on the site therefore, no tree removal is 

required. 

The Municipal Protocol discourages telecommunications towers from locating on lands 

requiring local conservation authority approval. The subject lands are located within the 

area regulated by the St. Clair Regions Conservation Authority under Ontario 

Regulation 97/04 (see Attachment 10). 

The Municipal Protocol discourages telecommunications towers from locating on lands 

where significant site alteration is required. Mr. Galbraith advised very little site 

alteration is required to install the tower. 

Public Consultation Requirements 

The Municipal Protocol requires that all property owners within 500 metres of the 

boundaries of the property on which the telecommunications tower is proposed 

property. The protocol indicates that this distance should increase if the municipality 

deems it necessary. Does Council believe the distance should be increased? 

The Municipal Protocol requires that notice of the application be sent to government 

agencies having a planning related interest. I have advised Mr. Galbraith that, in my 

opinion, the Ministry of Natural Resources should be notified due to the property’s 

location within or adjacent to an Area of Natural and Scientific Interest (ANSI) and a 

Provincially Significant Wetland. As well the St. Clair Region Conservation Authority 

should be notified as the lands are located within the area under their regulation. 

The Municipal protocol requires that notice be given to any adjoining Municipalities. I 

advised Mr. Galbraith that the Kettle Stoney Point Reserve should be notified. 

I would suggest to Council that once Mr. Galbraith initiates the application, a further 

report from staff be requested evaluating conformance with the Municipal Protocol and 

establishing a date for the municipal public information centre. 


Patti L. Richardson, Senior Planner 

90

100

101

102

103


PL Report No. 20-2012 Thursday, June 28, 2012 

TO: 

FROM: 

RE: 



Deeming By-law 

Scott and Danielle Allen 

9625 Joanne Avenue 

Lot 25 and 26, Registered Plan 468 


That Council APPROVE a By-law deeming Lots 25 and 26, 

Registered Plan 468, Geographic Township of Bosanquet, 

now the Municipality of Lambton Shores, not to be lots in a 

registered plan. 

______________________________________________________________________ 

REPORT 

Scott and Danielle Allen, own two abutting lots on Joanne Avenue, Lots 25 and 26, 

Registered Plan 468 and are requesting that the lots be joined to create one lot. 

Currently, Lot 26, the southerly lot is occupied by a detached garage and Lot 25 is 

occupied by a single detached dwelling. 

Section 50(4) of the Planning Act, permits Council to pass a by-law designating any part 

of a registered plan of subdivision, which has been registered for more than 8 years, not 

to be a registered plan. Plan 468 has been registered for over 50 years. In order to 

affect the merging of the two subject lots, Council is required to pass a deeming by-law 

under Section 50(4) of the Planning Act. Please find attached a deeming by-law for the 

lots for Council review and approval. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

104


BY-LAW 75 OF 2012 

A By-law to Deem Certain Lots in Registered Plan 468, 

Geographic Township of Bosanquet, now the Municipality of Lambton 

Shores, not to be Lots in a Registered Plan of Subdivision” 

WHEREAS pursuant to Section 50(4) of the Planning Act, R.S.O. 1990 c.P.13, as 

amended, it is deemed expedient to designate Lots 25 and 26, Registered Plan 468, 

Geographic Township of Bosanquet, now the Municipality of Lambton Shores, not to be 

lots in a Registered Plan of Subdivision, for the purpose of Section 50(3), of the said Act, 

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows: 

1. That Lots 25 and 26 of Registered Plan 468, Geographic Township of Bosanquet, 

now the Municipality of Lambton Shores, are hereby deemed not to be part of a 

Registered Plan of Subdivision for the purposes of Section 50(3) of the Planning 

Act R.S.O. 1990 c.P.13 as amended. 

2. This By-law comes into force and effect upon being finally passed 


READ A THIRD TIME AND FINALLY PASSED THIS 9th DAY OF JULY, 2012. 

_________________________ 

MAYOR - Bill Weber 

_________________________ 

CLERK - Carol McKenzie 

105

106


PL Report No. 21-2012 Tuesday, July 3, 2012 

TO: 

FROM: 

RE: 



OFFICIAL PLAN AMENDMENT APPLICATION OP-02/2012 

ZONING BY-LAW AMENDMENT APPLICATION ZO-04/2012 

LOCATION: 8110 Kinnaird Rd. 

OWNER: Mila Hills Swine Ltd. (Ursula and William O’Neil) 


That PL Report No. 21-2012 regarding Official Plan 

Amendment Application OP-02/2012 and Zoning By-law 

Amendment Application ZO-04/2012, submitted by Mila Hills 

Swine Ltd. (Ursula and William O’Neil), affecting lands known 

as 8110 Kinnaird Line to amend the Official Plan and Zoning 

By-law to permit the creation of a new non-farm dwelling lot for 

a dwelling which is surplus to a farming operation as result of 

a farm consolidation be received and filed and that the Bylaws 

to implement the amendments to the Official Plan and 

Zoning By-law be approved. 

REPORT 

These applications were considered by Council as their April 16, 2012 and Council 

passed the following resolutions: 

Moved by: Councillor Illman 


That That Official Plan Amendment Application OP-02/2012 submitted by 

Mila Hills Swine Ltd. requesting an amendment to the Lambton Shores 

Official Plan as it relates to lands known as 8110 Kinnaird Road, to allow 

the creation of a new non-farm dwelling lot for a dwelling which is surplus 

to a farming operation as result of a farm consolidation be APPROVED IN 

PRINCIPLE, subject to: 

i) The County and Municipality being satisfied that a new septic system is 

installed on the proposed new non-farm dwelling lot to serve the 

residential dwelling prior to the Official Plan amendment being adopted 

by Council; 

107

The septic system has been replaced under permit from the County, therefore, I have 

prepared the official plan amendment and amending by-law for Council review and 

approval. 




108


BY-LAW 79 OF 2012 

Being a By-law to amend By-law 1 of 2003 

WHEREAS the Council of the Corporation of the Municipality of Lambton Shores passed a 

comprehensive Zoning By-law 1 of 2003 on the 4th day of February, 2003; and 

WHEREAS Council deems it desirable to amend the said By-law; and 

WHEREAS a public meeting was held on April 16, 2012 under Section 34(12) of the 

Planning Act, R.S.O., 1990; 

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shores 


1. That Schedule "A" attached hereto (being a description of the lands affected by this 

By-law) is hereby declared to form part of this By-law. 

2. Section 5.5 of By-law 1 of 2003 is hereby amended by adding the following thereto: 

vv) 

Exception 48 to the Agricultural - 1 Zone 

Notwithstanding any other provisions of this By-law to the contrary, on lands 

zoned Agricultural 1.48 (A1-48) on Schedule “A-1” to this By-law, and 

described as Part of Lot 7, Concession 11, geographic Township of 

Bosanquet, no dwelling of any kind shall be permitted. 

ww) 

Exception 49 to the Agricultural - 1 Zone 

Notwithstanding any other provisions of this By-law to the contrary, on lands 

zoned Agricultural 1.49 (A1-49) on Schedule “A-1” to this By-law and known 

as 8110 Kinnaird Road, the maximum lot coverage for the existing accessory 

building shall be 296 m² and the existing accessory building is considered to 

be accessory to the residential use. 

3. Schedule ‘A-1’ to Zoning By-law 1 of 2003 is hereby amended by changing the 

zone symbol that applies to those lands as indicated on Schedule ‘A’ to this By-law 

from the: 

“AGRICULTURAL- 1- (A1)” 

to the 

“AGRICULTURAL 1.48 (A1-48)” 

109

and 

“AGRICULTURAL 1.49- (A1-49)” 

4. This By-law shall come into force and effect pursuant to Section 34(21) or Section 

34(30) of the Planning Act, R.S.O. 1990. 



___________________________ 


___________________________ 


110

111


ZONING BY-LAW 79 OF 2012 

Explanatory Note 

The purpose of this zoning by-law amendment is to change the Agricultural 1 (A1) zoning on 

the lands described as Part of Lot 7, Concession 11, geographic Township of Bosanquet 

and known municipally as 8110 Kinnaird Road to: 

(a) 

an Agricultural A1.48 (A1-48) Zone on the remnant farm parcel to prohibit the 

construction of a new dwelling on the remnant farm parcel after the severance of the 

surplus dwelling. 

(b) 

an Agricultural A1.49 (A1-49) Zone on the surplus dwelling lot to allow a maximum lot 

coverage for the existing accessory buildings shall of 296 m² and to recognise that 

existing accessory buildings are considered to be accessory to the residential use. 

The lands are also subject of an Official Plan Amendment Application (OP-02/2012) which 

has been considered by Council and approved, to allow the creation of a new non-farm 

residential dwelling lot for a dwelling which is surplus to a farming operation. 

112



OWNER: Mila Hills Swine Ltd. 

(Ursula and William O’Neil) 

113

AMENDMENT NO. 32 

TO THE MUNICIPALITY OF LAMBTON SHORES 

OFFICIAL PLAN 

114


Official Plan Amendment No. 32 

This amendment was adopted by the Council of the Corporation of the Municipality of 

Lambton Shores by By-Law 80 of 2012 in accordance with the provisions of Section 21 

(1) and 19 (15) of the Planning Act, R.S.O. 1990, on the 9th day of July, 2012. 

Corporate 

Seal 

_____________________ 

Mayor 

______________________ 

Clerk 

CERTIFICATE OF COMPLIANCE 

WITH PUBLIC INVOLVEMENT 

AND NOTICE REQUIREMENT 

I, Carol McKenzie, Clerk for the Municipality of Lambton Shores, hereby certify that the 

requirements for the holding of at least one public meeting as set out in subsection 19(15) 

of the Planning Act, R.S.O.1990 and the giving notice as set out in subsection 19(19) of 

the Planning Act, R.S.O.1990, have been complied with. 

_______________________ 

Clerk 

115


BY-LAW NUMBER 80 OF 2012 

WHEREAS the Council of the Municipality of Lambton Shores deems it advisable 

to adopt AMENDMENT NO. 32 to the Lambton Shores Official Plan. 


Shores, in accordance with the provisions of Section 18 (22) of the Planning Act, R.S.O. 

1990, hereby enacts as follows: 

1. Amendment No. 32 of the Municipality of Lambton Shores Official Plan consisting of 

the attached text and maps is hereby adopted. 

2. The Clerk is hereby authorized and directed to make application to the County of 

Lambton for approval of Amendment No.32 to the Municipality of Lambton Shores 

Official Plan. 

3. This By-Law shall come into force and take effect on the day of the final passing 

thereof. 



______________________ 


______________________ 


116

INDEX 

PAGE 

STATEMENT OF COMPONENTS 1 

PART A - THE PREAMBLE 

1. PURPOSE ........................................................................................... 2 

2. LOCATION .......................................................................................... 2 

3. BASIS ................................................................................................. 2 

PART B - THE AMENDMENT 

1. INTRODUCTION ................................................................................ 5 

2. DETAILS OF THE AMENDMENT ...................................................... 5 

3. IMPLEMENTATION AND INTERPRETATION .................................. 5 

PART C - APPENDIX ............................................................................................... 7 

117

-1- 

STATEMENT OF COMPONENTS 

PART A - THE PREAMBLE does not constitute part of this amendment. 

PART B - THE AMENDMENT consisting of the following text and map (designated Schedule 

'A') constitutes Amendment No. 32 to the Municipality of Lambton Shores Official Plan. 

PART C - APPENDIX does not constitute part of this amendment. This appendix contains 

background data, planning considerations and a record of the public involvement associated 

with this amendment. 

118

-2- 

PART A – THE PREAMBLE 

Purpose 

The purpose of this amendment is to allow the creation of a new non-farm dwelling lot for a 

dwelling which is surplus to a farming operation as result of a farm consolidation. 

Location 

The lands affected by this amendment comprise lands described as Part of Lot 7, 

Concession 11, geographic Township of Bosanquet, and known municipally as 8110 

Kinnaird Road and are shown on Schedule “A” to this Amendment. The subject lands are 

located on the east side of Kinnaird Road, south of Cedar Point Line and north of Jura Line. 

Basis 

The lands are currently designated “Agriculture” and “Significant Woodlot” in the Lambton 

Shores Official Plan. 

The “Significant Woodlot” designation affects a very small portion of the southeast corner of 

the lands which are covered by a woodlot, and forms part of a larger woodlot on adjacent 

properties. It is the intent of the Official Plan that woodlots are protected, however some 

harvesting is permitted incompliance with good forestry practices. 

The lands are currently designated “Agriculture” and Environmental Protection and Hazard” 

in the Lambton Shores Official Plan. The Environmental Protection and Hazard designation 

coincide with the Russell Drain which traverses the rear of the property. The primary use 

of lands located within the “Agricultural” designation include the growing of crops, including 

nursery and horticultural crops; raising of livestock and other animals for food, or fur, 

including poultry and fish; aquaculture; agro-forestry; maple syrup production; and 

associated on-farm buildings and structures including accessory farm dwellings. 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally be 

40 hectares. The proposed retained farm parcel will have a lot area of 39.62 (97.88 acres) 

hectares. 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained farm 

lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two 

existing non-farm residences which are on separate lots of a similar size and 

which are situated on the same side of the road and are not more than 61 

metres apart; 

119

ii) 

iii) 

iv) 

only one non-farm single-detached residential lot will be permitted to be 

severed from an original farm lot; 

the proposed non-farm single-detached dwelling lot meets the requirements of 

the Province, the County, the Health Unit and the Municipality regarding water 

supply and sewage disposal; 

the proposed non-farm single-detached dwelling is located in compliance with 

the Minimum Distance Separation formulae; and 

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural areas 

shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

c) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. The 

approach used to ensure that no new residential dwellings are permitted on the 

remnant parcel may be recommended by the Province, or based on municipal 

approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation as 

” an existing farm residence that is rendered surplus as a result of farm consolidation 

(the acquisition of additional farm parcels to be operated as one farm operation). 

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were 

based and which has been superseded by the 2005 Policy Statement, provided the following 

with respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be 

permitted only in the following situations: 

(a) new lots for residential uses may be permitted for : 

120

1. a farm retirement lot; 

2. a residence surplus to a farming operation; and 

3. residential infilling. 

Mila Hills Swine Ltd. (Ursula and William O’Neil) operate another farm in Warwick, where 

they reside and therefore the dwelling on the subject lands is excess to their needs. As a 

result they would like to dispose of it. They purchased the subject in November of 2011. 

This would be permitted by the 2005 Provincial Policy Statement, but not the Lambton 

Shores Official Plan which has not been updated to reflect the 2005 Policy Statement. 

The Policy Statement would require that the retained farm parcel be zoned to prohibit the 

construction of a new farm dwelling on the lands. The applicants have applied for a zoning 

amendment to prohibit a new dwelling on the farm parcel. As well, the policy Statement 

requires that the creation of lots comply with the minimum distance separation formulae 

(MDS). Site inspection has revealed that there are no animal operations in the general area, 

therefore the proposal complies with the MDS. 

121

-5- 

PART B – THE AMENDMENT 

Introduction 

All of this part of the document entitled Part B - The Amendment, consisting of the following 

text and attached map, designated Schedule “A” (Land Use Plan), constitutes Amendment 

No. 32 to the Municipality of Lambton Shores Official Plan. 

Details of the Amendment 

The following amendments affect lands shown on Schedule “A” to this Amendment. 

Section 1.11(e) of the Official Plan for the Municipality of Lambton Shores is hereby 

amended by adding the following to Section 1.11(e) after section (xiv) 

; and 

(xv) Part of Lot 7, Concession 11, geographic Township of Bosanquet, and known 

municipally as 8110 Kinnaird Road. 

Implementation and Interpretation 

The implementation and interpretation of this amendment shall be in accordance with the 

respective policies of the Municipality of Lambton Shores Official Plan. 

122

-6- 

123

-7- 

PART C - THE APPENDIX 

The following appendix does not constitute part of Amendment No. 32 but is included as 

information supporting the amendment. 

APPENDIX 1........................................Planner’s Report No. 12-2012 – April 10, 2012 

APPENDIX 2........................................Planner’s Report No. 21/2012 – July 3, 2012 

APPENDIX 3 .......................................Minutes of Public Meeting – April 16, 2012 

124

APPENDIX 1 


PL Report No.11-2012 Tuesday, April 10, 2012 

TO: 

FROM: 



RE: 







That Official Plan Amendment Application OP-02/2012 submitted by Mila 

Hills Swine Ltd. requesting an amendment to the Lambton Shores Official 

Plan as it relates to lands known as 8110 Kinnaird Road, to allow the 

creation of a new non-farm dwelling lot for a dwelling which is surplus to a 

farming operation as result of a farm consolidation be APPROVED IN 

PRINCIPLE, subject to: 

i) the County and Municipality being satisfied that a new septic system is 


residential dwelling prior to the Official Plan amendment being adopted 

by Council; 

That Zoning By-law Amendment Application ZO-04/2012 requesting an 

amendment to the Lambton Shores Zoning By-law 1 of 2003 as it relates to 

lands known as 8110 Kinnaird Road, to: 

i) prohibit the construction of a new dwelling on the remnant farm parcel 

after the severance of the surplus dwelling 

ii) recognize that the maximum coverage for accessory buildings on the 

new non-farm residential lot shall be 296 m²; 

be APPROVED IN PRINCPLE, subject to: 

i) the County and Municipality being satisfied that a new septic system is 


residential dwelling prior to the Zoning By-law Amendment being 

adopted by Council; 

_____________________________________________________________________ 

REPORT 

Summary of the Application 

The Applicant, Mila Hills Swine Ltd (Ursula and William O’Neil), is requesting: 

Official Plan Amendment 

125

an amendment to the “Agricultural” policies in the Lambton Shores Official Plan to permit the 

creation of a new non-farm dwelling lot for a dwelling which is surplus to a farming operation 

as a result of a farm consolidation. 

Zoning By-law Amendment Application 

an amendment to the Agricultural 1 (A1) zone in Zoning By-law 1 of 2003: 

(a) as it affects the remnant farm parcel to prohibit the construction of a new dwelling on the 

farm parcel after the severance of the surplus dwelling; and 

(b) as it affects the proposed severed non-farm dwelling lot to allow three accessory 

buildings to remain on the proposed non-farm dwelling lot which are: 

a 56 m² (600 sq. ft.) shed; 

a 235 m² (2520 sq. ft.) barn 

a 4.46 m² (48 sq. ft.) pump house 

The applications are being proposed in order to allow the existing farm dwelling and 

accessory buildings to be severed from the farm parcel and sold as a non-farm dwelling lot. 

The proposed severed dwelling is excess to the owners needs as they reside on another 

farm. 

Location 

The subject lands are located on the east side of Kinnaird Road, south of Cedar Point Line 

and north of Jura Line. The lands are occupied by a dwelling, a 56 m² (600 sq. ft.) shed; a 

235 m² barn (2,520 sq. ft.); and an 4.46 m² (48 sq. ft.) pump house. The lands have frontage 

of approximately 390 metres (1,300 ft.) and a lot area of 40.42 hectares (99.88 acres). Lands 

to the north, south and west are either under cultivation or form part of a woodlot. 

Correspondence 

Correspondence has been received from Corrine Nauta, Chief Building Official and Manager 

of Building Services, County of Lambton. See comments in Servicing Section of this report 

and attachments. 

Discussion 

The lands are currently designated “Agriculture” and “Significant Woodlot” in the Lambton 

Shores Official Plan. 

The “Significant Woodlot” designation affects a very small portion of the southeast corner of 

the lands which are covered by a woodlot, and forms part of a larger woodlot on adjacent 

properties. It is the intent of the Official Plan that woodlots are protected, however some 

harvesting is permitted incompliance with good forestry practices. 

The lands are currently designated “Agriculture” and Environmental Protection and Hazard” in 

the Lambton Shores Official Plan. The Environmental Protection and Hazard designation 

coincide with the Russell Drain which traverses the rear of the property. The primary use of 

lands located within the “Agricultural” designation include the growing of crops, including 

nursery and horticultural crops; raising of livestock and other animals for food, or fur, 

including poultry and fish; aquaculture; agro-forestry; maple syrup production; and associated 

126

on-farm buildings and structures including accessory farm dwellings. 

The Official Plan indicates that the minimum lot size for agricultural uses shall generally be 40 

hectares. The proposed retained farm parcel will have a lot area of 39.62 (97.88 acres) 

hectares. 

Section 1.11 of the Lambton Shores Official Plan states: 

A severance to create a new non-farm lot may be permitted for infilling purposes, 

provided Council is satisfied that the lot to be created and the proposed retained farm 

lot comply with the following polices: 

i) infilling will be limited to the creation of one residential lot between two existing 

non-farm residences which are on separate lots of a similar size and which are 

situated on the same side of the road and are not more than 61 metres apart; 

ii) 

iii) 

iv) 

only one non-farm single-detached residential lot will be permitted to be severed 

from an original farm lot; 

the proposed non-farm single-detached dwelling lot meets the requirements of 

the Province, the County, the Health Unit and the Municipality regarding water 

supply and sewage disposal; 

the proposed non-farm single-detached dwelling is located in compliance with 

the Minimum Distance Separation formulae; and 

v) the proposed non-farm single-detached dwelling lot has direct access to an 

improved year round public road and the access does not result in traffic 

hazards due to poor sight lines or proximity to an intersection. 

Provincial Policy Statement 2005 

Section 2.3.1 of the 2005 Provincial Policy Statement states that Prime Agricultural areas 

shall be protected for long-term use for agriculture. 

Further, Section 2.3.4.1 of the Provincial Policy Statement indicates the following: 

Lot Creation in prime agricultural areas is discouraged and may be permitted for: 

d) a residence surplus to a farming operation as a result of farm consolidation 

provided that the planning authority ensures that new residential dwellings are 

prohibited on any vacant remnant parcel of farmland created by severance. The 

approach used to ensure that no new residential dwellings are permitted on the 

remnant parcel may be recommended by the Province, or based on municipal 

approaches which achieve the same objective: and 

The 2005 Provincial Policy Statement defines “residence surplus to a farming operation as 

” an existing farm residence that is rendered surplus as a result of farm consolidation 

(the acquisition of additional farm parcels to be operated as one farm operation). 

127

Finally, Section 2.3.3.3 states: 

“New land uses, including the creation of lots, and new and expanding livestock 

facilities shall comply with the minimum distance separation formulae.” 

The 1997 Provincial Policy Statement, on which the present Official Plan policies were based 

and which has been superseded by the 2005 Policy Statement, provided the following with 

respect to the creation of new residential lots: 

Lot Creation in prime agricultural Areas is generally discouraged and will be permitted 

only in the following situations: 

(b) new lots for residential uses may be permitted for : 

4. a farm retirement lot; 

5. a residence surplus to a farming operation; and 

6. residential infilling. 

Mila Hills Swine Ltd. (Ursula and William O’Neil) operate another farm in Warwick, where 

they reside and therefore the dwelling on the subject lands is excess to their needs. As a 

result they would like to dispose of it. They purchased the subject in November of 2011. This 

would be permitted by the 2005 Provincial Policy Statement, but not the Lambton Shores 

Official Plan which has not been updated to reflect the 2005 Policy Statement. 

The Policy Statement would require that the retained farm parcel be zoned to prohibit the 

construction of a new farm dwelling on the lands. The applicants have applied for a zoning 

amendment to prohibit a new dwelling on the farm parcel. As well, the Provincial Policy 

Statement requires that the creation of lots comply with the minimum distance separation 

formulae (MDS). Site inspection has revealed that there are no animal operations in the 

general area. 

Zoning 

The subject lands are zoned “Agricultural 1” in the Lambton Shores Zoning By-law. The 

Agricultural 1 (A1) zone requires that a farm parcel have a minimum lot area of 38 hectares 

and a minimum lot frontage of 150 metres. The lands which are to be retained in agricultural 

use will have a lot area of 39.62 (97.88 acres) hectares and a split lot frontage of 

approximately 298 metres (980 feet) and thus comply with the minimum lot area and frontage 

requirements of the “A1” zone. The “A1” zoning on these lands permits an accessory farm 

dwelling as a permitted use. The zoning on the remnant farm parcel is required to be 

amended to prohibit the construction of a new non-farm dwelling as is required by the 

Provincial Policy Statement. 

The Agricultural 1 (A1) Zone requires that a non-farm dwelling lot have a minimum lot area of 

0.8 hectares and a minimum lot frontage of 45 metres. The surplus dwelling lot is proposed 

to have a lot area of approximately 0.8 hectares and a lot frontage of 97 metes (320 ft.) and 

thus complies with the minimums established in the A1 zone. 

128

Servicing 

The proposed non-farm residential lot is serviced by a private septic system and municipal 

water. The County of Lambton advises that there was a septic permit applied for in 1993, but 

it was refused as there was no supporting percolation test. In light of this record, the system 

needs to be replaced. The County’s minimum lot area standard established for lots on clay 

soil is 0.8 hectares and usually a raised bed septic system is required on clay soils. The 

proposed non-farm residential lot is proposed to have a lot area of 0.8 hectares. I would 

recommend that any approval of this application be conditional on the Applicants satisfying 

the County and the Municipality that a new septic system be installed on the proposed nonfarm 

residential lot. 

Summary 

In light of the above, I can recommend that these applications be approved subject to the 

conditions contained in the Recommendation Section of this report as they are consistent 

with the Provincial Policy Statement. 




129



LOCATION: 8110 Kinnaird Road 

OWNER: Mila Hills Swine Ltd (Ursula and William O’Neil) 

130

APPENDIX 2 


PL Report No. 21-2012 Tuesday, July 3, 2012 

TO: 

FROM: 

RE: 









That PL Report No. 21-2012 regarding Official Plan Amendment 

Application OP-02/2012 and Zoning By-law Amendment Application 

ZO-04/2012, submitted by Mila Hills Swine Ltd. (Ursula and William 

O’Neil, affecting lands known as 8110 Kinnaird Line to amend the 

Official Plan and Zoning By-law to permit the creation of a new nonfarm 

dwelling lot for a dwelling which is surplus to a farming operation 

as result of a farm consolidation be received and filed and that the 

By-laws to implement the amendments to the Official Plan and 

Zoning By-law be approved. 

_______________________________________________________________________ 

REPORT 

These applications were considered by Council as their April 16, 2012 and Council passed 

the following resolutions: 

Moved by: Councillor Illman 


That That Official Plan Amendment Application OP-02/2012 submitted by Mila 

Hills Swine Ltd. requesting an amendment to the Lambton Shores Official Plan 

as it relates to lands known as 8110 Kinnaird Road, to allow the creation of a 

new non-farm dwelling lot for a dwelling which is surplus to a farming operation 

as result of a farm consolidation be APPROVED IN PRINCIPLE, subject to: 

i) The County and Municipality being satisfied that a new septic system is 

installed on the proposed new non-farm dwelling lot to serve the residential 

dwelling prior to the Official Plan amendment being adopted by Council; 

The septic system has been replaced under permit from the County, therefore, I have 

prepared the official plan amendment and amending by-law for Council review and approval. 

131




132

APPENDIX 3 

133


PL Report No. 23-2012 Wednesday, July 4, 2012 

TO: 

FROM: 

RE: 



Agreement between Jeffery Gordon Grant and Gwen Frances Grant and 

the Corporation of the Municipality of Lambton Shores – 8529 Vance Drive 


To request that Council approve a by-law authorizing the 

execution of an Agreement between Jeffery Gordon Grant 

and Gwen Frances Grant and the Corporation of the 

Municipality of Lambton Shores for 8529 Vance Drive. 

______________________________________________________________________ 

REPORT 

Jeff and Gwen Grant are requesting permission to locate their trailer on the above noted 

lands while their new dwelling is under construction. They indicate the trailer will be 

used for tool storage, to provide shelter for workers and to allow the Grant’s to stay at 

property overnight for security reasons. 

This request is similar to others that this Council and previous Councils have considered 

and approved over the years. 

. 

The agreement has been prepared by staff and is presented for Council approval. The 

agreement allows a recreational vehicle on the lands to be occupied until November 30, 

2012. A by-law authorizing the Municipality to execute the agreement is attached for 

Councils’ consideration. 




134

CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

BY-LAW 81 OF 2012 

Being a By-law to Authorize an Agreement 

with Jeffrey Gordon Grant and Gwen Frances Grant 

WHEREAS it is deemed desirable that The Corporation of the Municipality of 

Lambton Shores enter into an agreement with Jeffrey Gordon Grant and Gwen 

Frances Grant affecting lands known municipally as 8529 Vance Drive, in the 

Municipality of Lambton Shores in the County of Lambton. 

NOW THEREFORE the Municipal Council of The Corporation of the Municipality of 

Lambton Shores enacts as follows: 

1. The Corporation of the Municipality of Lambton Shores is authorized to enter 

into an Agreement with Jeffrey Gordon Grant and Gwen Frances Grant, in the 

form of the Agreement a copy of which is annexed to this By-law. 

2. The Mayor and Clerk are authorized to execute such agreement and to affix to 

it the Corporate Seal of The Corporation of the Municipality of Lambton 

Shores. 



READ A THIRD TIME AND FINALLY PASSED THIS 9TH DAY OF JULY, 2012. 

________________________ 


________________________ 


135

THIS AGREEMENT made the day of July, 2012 

BETWEEN: 

JEFFREY GORDON GRANT AND GWEN FRANCES GRANT 

(hereinafter called the “Owner”) 

- and – 

OF THE FIRST PART 


(hereinafter called the “Municipality”) 

OF THE SECOND PART 

WHEREAS the Owner has requested permission for a recreational vehicle to be placed 

on the lands and be occupied as the Owner’s residence while a new dwelling is being 

constructed on the lands located at 8529 Vance Drive and described as Part of Block 

A, Registered Plan 691 (Bosanquet), Municipality of Lambton Shores. 

AND WHEREAS the subject lands are zoned Residential - 6 (R6) in Zoning By-law 1 of 

2003 and human occupancy of a recreational vehicle is not permitted in a Residential - 

6 (R6) Zone and would require special permission from Council; 

AND WHEREAS the Council for the Municipality of Lambton Shores has agreed to the 

request to allow a recreational vehicle to be placed on the property and be occupied as 

a residence by the Owner on a temporary basis, on the condition that an agreement 

outlining the terms and conditions of the approval is executed with the Owner of the 

lands; 

NOW THEREFORE THIS AGREEMENT WITNESSETH that for and in consideration of 

the mutual covenants hereinafter set forth, the Parties hereto agree as follows: 

The Municipality hereby agrees that a recreational vehicle may be placed on the 

property and be occupied as a residence by the owner on a temporary basis, while a 

new dwelling is being constructed on the lands subject to the following conditions: 

1. The Owners agree that occupancy of the recreational vehicle will cease by 

November 30, 2012; 

2. That should the Owners not cease occupancy of the recreational vehicle by 

November 30, 2012, the Municipality shall pursue legal action against the 

Owners the cost of which shall be borne by the Owner and their successors in 

136

2 

title. Where such legal costs are not paid to the Municipality, the Municipality may 

add such default to the tax roll for the property. The Owners covenant and agree 

to always indemnify the Municipality and keep it indemnified against actions, 

suits, claims and demands which may be brought against the Municipality or 

made upon the Municipality arising out of the Municipality, its servants, owner 

and contractors entering onto the lands in order to remove the recreational 

vehicle. 

3. The Owners acknowledge that the Municipality is entitled to enforce these 

provisions against the Owners and, subject to the Registry Act, R.S.O. 1990, c. 

R.20, and the Land Titles Act, R.S.O. 1990, c. L.5, any and all subsequent 

owners of the Lands. 

IN WITNESS WHEREOF the Parties hereto have set their hands and seals this 

day of July, 2012 

SIGNED, SEALED AND DELIVERED 

in the presence of 

_________________________________ 

Jeffrey Gordon Grant 

__________________________________ 

Gwen Frances Grant 

THE CORPORATION OF THE 


_________________________________ 

B. Weber, Mayor 

_________________________________ 


137


D.C.S. Report No. 44-2012 Thursday, June 28, 2012 

TO: 

FROM: 

RE: 



Policy #53 – Arena Ice Allocation Policy – Proposed Amendment 



That Policy #53 – Arena Ice Allocation Policy be approved 

as amended. 

REPORT 

In May 2009, the Arena Ice Allocation Policy was passed to assist the municipality in the 

allocation of facility rental time at the Shores Recreation Centre and the Legacy 

Recreation Centre. The intent of the policy is to make Lambton Shore residents and 

non-profit organizations feel equal and ensure they are treated fairly. 

The policy established procedures and standards that will help allocate minimum 

requirements of facility rental time at all municipally-owned recreation centres to all 

qualified user groups within the Municipality, as well as maximize the potential of all 

recreation facilities. 

The Community Services Department, along with the Treasury Department, would like 

to propose the following amendment to Policy #53: 

Under the Procedure heading, add the subheading “Financial Obligation” after “Facility 

Allocation Priorities”. 

Financial Obligation 

The Municipality of Lambton Shores will issue invoices on a weekly basis, unless 

requested differently. Staff will ensure that all final invoices are issued no later 

than one (1) week subsequent to the final day of the ice season. 

Ice User Groups understand that invoices are due when rendered. A late 

payment fee at a rate of 2% per month on any outstanding balance shall be 

applied to the account until it is paid in full. 

Ice User Groups are responsible for paying off any final balances by the 30 th day 

of April subsequent to the final day of the ice season. Failure to do so will forfeit 

any ice requests made for the next ice season. Once full payment has been 

received, the user group may select from the remaining available ice times. 

138

The above amendment will assist in the collection process at the end of the season and 

decrease the amount of staff time expended contacting delinquent accounts. Setting 

the April 30 th deadline will assist in the finalization of the next ice season’s schedule and 

will expedite this annual process. Final ice agreements cannot be sent out until the 

previous season’s ice rentals have been paid in full. 

Staff recommends that the amended Policy #53 be approved as presented. Should this 

amendment be approved, a copy of the amended policy will be sent to each of the Ice 

Users Group along with a letter highlighting the actual addition to the policy. The letter 

will also state that these are standard collections procedures. 


Brent Kittmer 


Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

139

Attachment 1 


Policy # 53 

Effective Date: 2009, May 1 

ARENA ICE ALLOCATION POLICY 

PURPOSE 

To assist the Municipality of Lambton Shores in the allocation of facility rental time at The Shores 

Recreation Centre and the Legacy Recreation Centre. It is the intent that through this uniform policy, 

the Municipality of Lambton Shores residents and non-profit organizations will feel equally and fairly 

treated. It is also important to ensure that equal opportunity exists regardless of gender. 

The policy will establish procedures and standards that will help allocate minimum requirements of 

facility rental time at all municipally-owned recreation centre to all qualified user groups in the 

Municipality as well as maximize the potential of all recreation facilities. 

Procedure 

Municipal Facilities 

The Municipality of Lambton Shores owns and operates two arena facilities, known as: 

 

 

The Shores Recreation Centre 

The Legacy Recreation Centre 

Operating Governance 

The Municipality of Lambton Shores Community Services Department will be responsible for calculating 

each regular user groups’ facility allocation. This will be done annually. The Community Services 

Department is responsible for the implementation of the policy as outlined. 

Facility Allocation Priorities 

The facility allocations will be prioritized in the following order: 

1. Municipal Programs 

o Defined as programs offered by the Municipality of Lambton Shores to provide an 

opportunity for community residents (open to the general public), to utilize our facilities 

through drop-in public skating, Mom’s & Tots skating, Adult Skating, etc. 

140

2. Special Events & Tournaments 

o Defined as those which bring recognition to, or increase the public profile of, the 

Municipality of Lambton Shores 

o International, National, Provincial and Regional multi-sport/recreational events or 

events which are sanctioned by the appropriate governing body and which bring 

recognition to, or increase the public profile of the Municipality of Lambton Shores 

o OFSAA (Ontario Federation of School Athletic Associations) and SWOSSAA (South 

Western Ontario Secondary Schools Athletic Association) regional and provincial 

tournaments 

3. Minor Youth and other Non-profit Youth Organizations within the Municipality 

o Defined as having the majority of the registered players being residents of the 

Municipality of Lambton Shores and the primary purpose of the organization is to offer, 

and involve, individuals in recreation, athletic, cultural or social activities. 

o One hundred percent of the participants must be 18 years of age or under prior to 

December 31 st of that year’s session and/or the age categories as outlined in the 

existing provincial or national governing bodies. 

4. Major Municipality of Lambton Shores teams (i.e. Junior B Predators, Senior A Dirty Dogs, etc.) 

5. Local Elementary and Secondary Schools 

o A publicly-funded school or a “not-for-profit school” recognized by the Province of 

Ontario as an education institution, located in the Municipality of Lambton Shores. 

6. Adult Non-profit Organizations within the Municipality 

o Defined as having the majority of the registered players being residents of the 

Municipality of Lambton Shores and the primary purpose of the organization is to offer, 

and involve, individuals in recreation, athletic, cultural, or social activities. 

o The age of the participants is greater than that which qualifies as a youth organization. 

7. All other local user groups 

o Defined as any use by an organization or individual where the purpose is to generate 

activity for the “public good” of the community or to generate funds which will be put to 

a “public good” in the community. 

8. Non-resident groups 

o Defined as any use by an organization or individual where the organization, group or 

individual does not reside or operate within the Municipality of Lambton Shores. 

9. Commercial Operations 

o Private sector group or individual whose primary purpose in booking the facility is to 

make a profit. 

Financial Obligation 

The Municipality of Lambton Shores will issue invoices on a weekly basis, unless requested differently. 

Staff will ensure that all final invoices are issued no later than one (1) week subsequent to the final day 

of the ice season. 

Ice User Groups understand that invoices are due when rendered. A late payment fee at a rate of 2% 

per month on any outstanding balance shall be applied to the account until it is paid in full. 

Ice User Groups are responsible for paying off any final balances by the 30 th day of April subsequent to 

the final day of the ice season. Failure to do so will forfeit any ice requests made for the next ice season. 

Once full payment has been received, the user group may select from the remaining available ice times. 

141

Historical Precedent 

Existing 

Preference in the allocation system will be given to established, local, non-profit organizations, which 

have provided quality programming to the residents of the Municipality over previous years. In order to 

be considered existing, an organization must have been in operation for a minimum of two years, and 

must be in good standing with the Municipality of Lambton Shores. 

New 

New organizations will be considered within the allocation provided that: 

 

 

 

They meet an identified need in the community, not being provided by any of the existing 

organizations 

There are sufficient registrants 

Facility time is available 

New groups will be identified as “New” for two years to help support the establishment of the group. 

Identified needs and appropriate use of the facility will be evaluated by the Community Services 

Department. 

However, accommodating new groups at the expense of the existing groups will be considered only in 

cases where a program is being introduced into the area for the first time and no other program of this 

nature is available. 

The Municipality of Lambton Shores encourages new recreational opportunities, especially to 

the non-serviced segments of the population. 

The development of new programs or the expansion of existing programs into other areas 

should be encouraged to be extensions of organizations already established (i.e. creating 

umbrella organizations). The Community Services Department will direct the new organization 

to the existing organization. 

A new organization, group, or individual requesting facility time for the first time and that wishes to be 

included in the winter schedule, must submit a request in writing to the Community Services 

Department by March 1 st of the year prior to the September through April season. 

Expansion of Existing Programs 

Organizations that experience an increase in registration will not be allotted additional facility time at 

the expense of other organizations that maintain a similar registration level from previous years. 

Requests by an existing group to implement an increase in their previous year’s facility allocation, to 

accommodate growth of participants, will be considered after all existing and new facility users have 

been accommodated. 

Tournaments & Special Events 

The Municipality of Lambton Shores supports special programs such as tournaments and special events. 

Priority will be given to these events and they will be scheduled in the facility allocation calendar first 

(after Municipal programs have been scheduled). 

142

In the scheduling of tournaments and special events, priority will be given to those events/tournaments 

that have been in operation for several years. 

No new tournaments or special events may be implemented without the prior written approval of the 

Community Services Department. 

Facility Allocation Time Schedule 

 

Arena Ice (September through April) 

All ice requests, including those requests for early ice prior to September 15 th 

tournaments/special events must be submitted as follows: 

and 

o 

o 

o 

o 

o 

o 

o 

Policy Review 

By April 1 st each year: the Community Services Department will determine the ice time 

required for public skating and Municipal programs for the season and enter them into 

the schedule. 

By April 1 st each year: schools will be required to submit their requirements for nonprime 

ice for the season. These will be entered into the draft schedule. 

By May 1 st each year: all ice user groups, including the Municipality, will be required to 

submit all requests for tournaments and special events. These will be entered into the 

draft schedule. The Community Services Department will prioritize requests according 

to the policy. 

By June 1 st each year: the Department will finalize the tournaments and special events 

schedule, based on the allocation policy. Organizations will be given confirmation of 

their tournaments or special events. 

By June 1 st each year: all existing user groups will be required to submit their upcoming 

season’s ice requests. The Community Services Department will prioritize the requests 

according to the allocation policy and will enter these requests into the draft schedule. 

Organizations will be advised if a request cannot be accommodated. 

Each year on the third Tuesday in June: all existing users will be asked to attend an ice 

user meeting. During this meeting, the draft schedule, created by the Community 

Services Department, will be presented to the group. At this time, groups will be asked 

to comment on the draft schedule and provide input. It is important to note that the 

ice user meeting is held for advisory purposes only and that participants are providing 

advice, feedback and input. The creation of the final ice schedule and implementation 

of policies and procedures relating to ice operations is the responsibility of Community 

Services staff. 

By June 30 th each year: the Community Services Department intends to have the ice 

allocation schedule finalized, based on the allocation policy, ice requests and outcomes 

from the ice user meeting. Contracts will be sent out to organizations. Contracts must 

be signed and returned to the Community Services Department by July 31 st . It is to be 

understood that individual organizations will continue to be responsible for scheduling 

teams within their allotted block of ice times. Additionally, once ice times have been 

contracted for the season, any subletting or revisions to ice time are the responsibility of 

the individual organization. The Community Services Department must be notified of 

any subletting of ice time, or revisions to the regular schedule. 

This policy will be reviewed annually by the Community Services Department. 

143


D.C.S. Report No. 50-2012 Friday, June 6, 2012 

TO: 

FROM: 

RE: 



Volunteer Appreciation Awards 


That D.C.S. Report No. 50 – 2012 and the recommendation 

contained therein be approved and that staff move forward 

with implementation of the Volunteer Appreciation Awards 

program for 2012. 

REPORT 

In April 2012, Council passed the following motion requesting staff to develop a 

volunteer recognition program: 



That Lambton Shores prepares a volunteer recognition program that includes 

internal awards and external awards that citizens are eligible for, and that the 

program include deadlines, nomination criteria and a process for submitting 

nominations, review and selection guidelines, and a methodology for community 

groups to have this information in a timely manner. Carried 

Lambton Shores currently hosts an annual Volunteer Recognition Barbeque in 

September and has also implemented a Good Neighbour Awards program. The 

proposed program is designed to complement the existing volunteer recognition efforts. 

The draft Volunteer Appreciation Awards program was developed by researching 

existing volunteer awards programs in the City of Vaughan, Town of Newmarket, the 

Corporation of the District of Oak Bay, City of Owen Sound, Trent Hills, Medicine Hat, 

Town of Ajax, Jefferson County, and the City of Port Coquitlam. 

The draft program can be reviewed in ‘Schedule A’ and includes the following award 

categories: 

1. Accessibility Award: awarded to an individual who has contributed to the 

elimination of barriers to people with disabilities, and/or the inclusion of people with 

disabilities in all facets of the community. 

144

2. Arts & Culture Award: awarded to an individual who has contributed to the 

development, support, preservation or promotion of culture, music, visual, 

performing or literary arts. 

3. Environment Award: awarded to an individual who has contributed to the 

protection, preservation, beautification, awareness and/or promotion of our local 

environment. 

4. Good Neighbour Awards: awarded to Lambton Shores residents for their 

outstanding efforts and actions that have enhanced or improved our community. A 

maximum of three individuals per ward may be awarded each year. 

5. Heritage Award: awarded to an individual who has contributed to heritage 

preservation, architectural conservation, research and/or interpretation of local 

heritage. 

6. Sports and Recreation Award: awarded to an individual who has contributed to the 

promotion, development and/or support of recreation and/or sport in the community. 

7. Lambton Shores Civic Awards (adult 26 and over, youth 25 and younger): 

recognizes two individuals who have made an outstanding voluntary contribution to 

the well-being of our community over a number of years. This award recognizes 

local champions who build communities and show us all what can be achieved with 

passion and determination. 

Each of these categories recognizes one individual in the Municipality that has provided 

an excellent example of volunteerism, with the exception of the civic awards (2 

recipients) and the good neighbour awards (up to 3 recipients per ward). 

In order to be eligible for an award, the nominee must either live, own a business or 

attend school in the Municipality of Lambton Shores. Nominees who do not live in the 

Municipality but make a significant contribution to a Lambton Shores volunteer 

organization may also be considered for an award. Lambton Shores Council and staff 

will not be eligible for volunteer awards. 

Nominations will be accepted from the community at large and must be submitted on an 

official nomination form. Forms will be available on the municipal website and in each 

of the municipal offices. Nominators may also submit supporting documents such as 

newspaper articles and letters of reference. All forms and documents must be 

submitted to the Community Services Department by August 17, 2012 for consideration. 

As outlined in the policy, it is recommended that for the inaugural year of the program a 

selection committee is appointed by Council. A common practice with other programs is 

for Council to choose members already participating in Council appointed committees 

such as the Committee of Adjustment and the Accessibility Committee. It is further 

recommended that a staff member be selected for this committee; however the staff 

member would be a non-voting participant. In subsequent years, the selection 

committee will be comprised of previous year’s winners and one staff member. 

145

The selection committee will be provided with a scoring sheet that the members will 

utilize to evaluate nominations. The selection committee will then make a 

recommendation to Council for award recipients based on the highest scoring nominee 

in the various categories. Council will make the final decision on awards recipients. 

Promotion of this program would begin immediately and would include advertising on 

municipal signs, on the municipal website, through email updates and in the Living in 

Lambton Shores advertisements in local newspapers. In subsequent years, the program 

will be advertised in tax billings, the Recreation and Leisure Guide and the Living and 

Playing in Lambton Shores newsletter and would begin in January each year. 

The awards nomination deadline is suggested for Friday, August 17, 2012. This is to 

allow for sufficient time for the selection committee to be appointed and meet, and to 

provide award recipient recommendations to Council for the final decision. Awards 

certificates will be presented at the annual Volunteer Recognition BBQ on September 

27 at the Legacy Recreation Centre. 

The policy also outlines the existing Volunteer Recognition BBQ and it is recommended 

that this event continue to take place on an annual basis in order to recognize the many 

volunteers in the community who dedicate countless hours to provide programs, events, 

services and beautification. This event should continue to be incorporated into the 

Community Services operating budget and be offered at no cost to volunteers. 

There are a number of provincial and federal awards available to recognize volunteer 

efforts. It is recommended that the Community Services Department send out a letter 

annually in October to service groups and community organizations notifying them of 

available programs and deadlines. It would then be the responsibility of the 

organizations to nominate volunteers on their behalf. Staff could assist with applications 

where applicable. A copy of the draft letter can be reviewed in ‘Schedule B’. 

Volunteers are an integral part of any community. They provide support and organize 

many programs, events and services that would not exist without their involvement. 

Volunteer recognition programs such as the one described in this report help to not only 

recognize these volunteers but also contribute to morale, volunteer retention and overall 

community spirit. It is recommended that Council approve the Volunteer Appreciation 

Awards policy and that staff take the necessary steps to implement the program. 


Brent Kittmer 


Report Prepared by Ashley Farr 

Attachment: Volunteer Appreciation Awards Policy 

Provincial/Federal Volunteer Awards Letter 

146

‘Schedule A’ 


Policy # 

Effective Date: 

Volunteer Recognition Policy 

Purpose 

To recognize volunteers whose efforts have contributed significantly to the quality of life 

in Lambton Shores. 

PART A – Volunteer Appreciation Awards 

This program recognizes individual volunteers in a specific category for their 

contributions to the community. One award is available per category unless otherwise 

stated. 

Definitions 

1. Accessibility Award: awarded to an individual who has contributed to the elimination 

of barriers to people with disabilities, and/or the inclusion of people with disabilities in 

all facets of the community. 

2. Arts & Culture Award: awarded to an individual who has contributed to the 

development, support, preservation or promotion of culture, music, visual, 

performing or literary arts. 

3. Environment Award: awarded to an individual who has contributed to the protection, 

preservation, beautification, awareness and/or promotion of our local environment. 

4. Good Neighbour Awards: awarded to Lambton Shores residents for their 

outstanding efforts and actions that have enhanced or improved our community. A 

maximum of three individuals per ward may be awarded each year. 

5. Heritage Award: awarded to an individual who has contributed to heritage 

preservation, architectural conservation, research and/or interpretation of local 

heritage. 

6. Sports and Recreation Award: awarded to an individual who has contributed to the 

promotion, development and/or support of recreation and/or sport in the community. 

7. Lambton Shores Civic Awards (adult 26 and over, youth 25 and younger): 

recognizes two individuals who have made an outstanding voluntary contribution to 

the well-being of our community over a number of years. This award recognizes 

local champions who build communities and show us all what can be achieved with 

passion and determination. 

Eligibility 

1. Must be a resident of the Municipality of Lambton Shores, own a business in the 

municipality or attend school in the municipality. Individuals outside of the 

Municipality of Lambton Shores may be considered if his/her contributions are with a 

147

Lambton Shores community organization that has a main focus within the 

municipality. 

2. Elected officials of the Municipality of Lambton Shores are not eligible 

3. Paid staff, full time or part time are not eligible 

4. Services must have been performed on a wholly volunteer basis and not for pay 

5. Nominees must be aware of the nomination and sign the nomination form 

Procedures 

1. Nomination forms (‘Appendix A’) will be made available at Lambton Shores 

municipal offices and on the municipal website at the beginning of April each year. 

Availability of forms will be advertised in local newspapers, through social media, on 

community signs, the Living and Playing in Lambton Shores newsletter and the 

municipal website beginning in April of each year. 

2. Award nominations will be solicited from the community at large 

3. Nominations shall be made in writing on an approved nomination form 

4. Nomination forms and supporting documents will be submitted to the Lambton 

Shores Community Services Department no later than August 17 each year 

5. All nominations and supporting documents become the property of the Municipality 

of Lambton Shores and will not be returned 

Selection 

1. A selection committee shall be appointed by Council for the inaugural year of the 

program. In subsequent years, the selection committee will be comprised of the 

previous year’s award recipients. A staff member from the Community Services 

Department will provide staff assistance to the committee but will be a non-voting 

member. 

2. The committee will review nomination forms and supporting documents and provide 

a listing of all nominees and recommendations to Lambton Shores Council for 

recipients of all awards categories. A scoring sheet (‘Appendix B’) will be utilized to 

establish a fair and consistent process. The nominee with the highest overall score 

will be recommended as his/her category awards recipient to Lambton Shores 

Council. 

3. The selection committee and/or Council may choose to not recommend/select an 

award recipient in a category if there are no appropriate nominees. 

4. There shall be no publicity as to the proposed nominees or voting at any time. The 

only name(s) to be released to the public shall be the recipients of awards. 

5. Nominees who are eligible for selection but were not selected will be kept on file for 

future consideration for a period of three (3) years. 

6. Only individuals selected for a volunteer award will be contacted. 

7. A nominee may be excluded if he/she has previously received an award in the same 

category for which he/she is presently being nominated. 

8. Nominee’s may be entered in more than one award category but will qualify for only 

one award. 

148

Presentation 

Awards certificates will be presented by the Mayor or his/her designate at the annual 

Volunteer Recognition Barbeque held in September. 

PART B – Annual Volunteer Recognition Barbeque 

The annual Volunteer Recognition Barbeque is held in September to celebrate the 

accomplishments of Lambton Shores volunteers. An open invitation to volunteer 

organizations is sent out to community groups, and the event is advertised in the local 

newspapers, the Living and Playing in Lambton Shores newsletter, the municipal 

website and through social media. Funds for this event are allocated through the 

Community Services operational budget. Presentations for the Volunteer Appreciation 

Awards will be made at this event. 

PART C – Provincial and Federal Awards and Recognition Programs 

Each year, the provincial and federal governments administer volunteer/citizen awards 

programs. The Community Services Department will send out a reminder letter to 

community organizations in October of each year outlining the various awards available 

and deadlines for nominations. It will be the responsibility of the organizations to apply 

for awards on behalf of their volunteers, with municipal staff lending support if 

necessary. 

Review 

This program will be reviewed by the Community Services Department on an annual 

basis. 

149

Appendix A 

Volunteer Appreciation Awards 

The Municipality of Lambton Shores recognizes and honours the achievements and 

contributions of community volunteers. These prestigious awards express Council’s 

appreciation of the many individuals who are helping to enhance the quality of life in Lambton 

Shores. We invite you to submit nominations for those 

individuals whom you believe to have made a 

significant contribution to our community. 

Award Categories 

Accessibility Award: awarded to an individual who has 

contributed to the elimination of barriers to people with 

disabilities, and/or the inclusion of people with disabilities in 

all facets of the community. 

Arts & Culture Award: awarded to an individual who has 

contributed to the development, support, preservation or 

promotion of culture, music, visual, performing or literary 

arts. 

Environment Award: awarded to an individual who has 

contributed to the protection, preservation, beautification, 

awareness and/or promotion of our local environment. 

Good Neighbour Awards: awarded to Lambton Shores 

residents for their outstanding efforts and actions that have 

enhanced or improved our community. A maximum of three 

individuals per ward may be awarded each year. 

Heritage Award: awarded to an individual who has 

contributed to heritage preservation, architectural 

conservation, research and/or interpretation of local 

heritage. 

Sports and Recreation Award: awarded to an individual who 

has contributed to the promotion, development and/or 

support of recreation and/or sport in the community. 

Lambton Shores Civic Awards 

Adult Award (26 years and older), Youth Award (25 years 

and younger) 

Recognizes individuals who have made an outstanding 

voluntary contribution to the well-being of our community 

over a number of years. This award recognizes local 

champions who build communities and show us all what 

can be achieved with passion and determination. 

General Information 

Nominees must live, own a business or 

go to school in the Municipality of 

Lambton Shores and have 

demonstrated volunteer commitment 

with Lambton Shores. Considerations 

for outside residents may be made if 

he/she has made a significant 

contribution to a Lambton Shores 

organization. 

All nomination forms and supporting 

documents becomes property of the 

Municipality of Lambton Shores and will 

not be returned. 

Nomination Forms are available from 

any municipal office or online at 

www.lambtonshores.ca. 

DEADLINE FOR NOMINATIONS: 

Friday, August 17, 2012 

Awards will be presented at the annual 

Volunteer Recognition BBQ, Thursday, 

September 27, 2012 at the Legacy 

Recreation Centre in Thedford. 

For more information, contact the 

Lambton Shores Community Services 

Department, 1-866-943-1400 or email 

events@lambtonshores.ca 

150

Lambton Shores Volunteer Appreciation Awards 

Nomination Form (please print clearly) 

In addition to the completed nomination form, supporting documents (i.e. reference letters, 

newspaper articles, etc.) exemplifying the nominee’s outstanding achievements are welcomed. 

Please note that any documents submitted will become the property of the Municipality of 

Lambton Shores and will not be returned to the nominator or nominee. All supporting 

documents must be printed clearly. 

Nomination Category (select one): 

□ Accessibility Award □ Good Neighbour Award □ Civic Award (25 and under) 

□ Arts & Culture Award □ Heritage Award □ Civic Award (26 and older) 

□ Environment Award 

□ Sports and Recreation Award 

** The Municipality of Lambton Shores may not present awards in all categories. The Selection committee 

reserves the right to consider any nomination for other awards, if deemed appropriate. 

Nominee Information: 

Full Name: 

________________________________________________________________ 

Mailing Address: 

____________________________________________________ 

____________________________________________________ 

Daytime Phone Number: 

Email: 

____________________________________________________ 

____________________________________________________ 

I hearby allow my name to stand for nomination and consent to publication of my photograph 

and information from my nomination package as applicable. 

Signature: 

________________________________________________________________ 

Print Name: _________________________________ Date: _______________________ 

Nominator #1 Information: 

Full Name: 

________________________________________________________________ 

Relationship to Nominee: 



____________________________________________________ 

____________________________________________________ 

____________________________________________________ 

151

Email: 

____________________________________________________ 

Signature: _________________________________ Date: _______________________ 

Nominator #2 Information: 

Full Name: 

________________________________________________________________ 

Relationship to Nominee: 


____________________________________________________ 

____________________________________________________ 

____________________________________________________ 


Email: 

____________________________________________________ 

____________________________________________________ 

Signature: 

__________________________________ Date: _______________________ 

** Two nominators are required for all nominations. 

Nominee’s Volunteer Activities: 

Organization Position Held Description of Duties Years of Service 

Nomination Questions: 

** Please be as specific and detailed as possible, add additional pages if necessary. Please 

print clearly. See the scoring sheet for how each question is weighted. 

152

1. Describe how the nominee goes above and beyond and is dedicated to making a 

difference in the community. 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

2. Describe why the nominee is a role model and exemplifies the spirit of community 

service. 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

3. Describe the impact that the nominee’s contribution has had on the community and 

within the volunteer organization. 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

______________________________________________________________________ 

153

Appendix B 

Accessibility Award 


Volunteer Appreciation Awards Scoring Sheet (Sample) 

Accessibility Award: awarded to an individual who has contributed to the elimination of barriers to 

people with disabilities, and/or the inclusion of people with disabilities in all facets of the community. 

Each nomination criteria has been assigned a weighted value. Score each nominee based on how well 

they fulfill the nomination criteria. 

Weight Nominee 1 Nominee 2 Nominee 3 

Primary Volunteer 2 points 

Activity 

Supports the category 

description 

Other Volunteer 

1 group (2 points) 

Activities 

2 groups (4 points) 

Involved in a variety of 3 groups (6 points) 

organizations 


5+ groups (10 points) 

Years of Service 1-9 years (2 points) 

10-14 years (4 points) 

15-24 years (6 points) 

25+ years (8 points) 

Volunteering above and 1 group (2 points) 

beyond 


The volunteer’s 3 groups (6 points) 

experience has 4 groups (8 points) 

reached one or more 5+ groups (10 points) 

groups where they 

have contributed time 

and skills. 

Role Model 

1 improvement (2 points) 

Achievements that 2 improvements (4 points) 

have been uplifted or 3 improvements (6 points) 

improved by the 4 improvements (8 points) 

volunteer’s efforts 5+ improvements (10 points) 

Impact on Lambton 1 achievement (2 points) 

Shores 

2 achievements (4 points) 

Volunteer activities 3 achievements (6 points) 

help to improve the 4 achievements (8 points) 

quality of life for 5+ achievements (10 points) 

residents in Lambton 

Shores 

Involvement in a 

program or project has 

provided a lasting 

benefit to residents 

Total Score 

154

‘Schedule B’ 

October 2012 

Dear Community Organization 

The Provincial and Federal government has established a number of prestigious awards 

to recognize volunteer efforts. 

There are many outstanding people within this community that have made significant 

contributions. Some contributions are subtle, quiet acts of kindness on an ongoing basis 

while others contribute in higher profile endeavors, both very deserving of recognition. 

The provincial and federal award categories, along with nomination deadlines are 

highlighted below. Nomination forms and additional information about these programs 

can be found online at www.citizenship.gov.on.ca (Provincial) or www.gg.gc.ca or 

www.pm.gc.ca (Federal). 

Please take a moment to consider nominating someone for any one of these awards 

listed below. It is important to note that nomination deadlines vary, so please ensure 

that nominations are submitted to the appropriate agency prior to the deadline stated 

below. If no deadline is stated, please check the provincial and federal government 

websites for deadlines. 

Provincial Awards 

 

 

 

 

The Order of Ontario: One of the most prestigious awards created in 1986, it 

recognizes the highest level of individual excellence in and achievement in any field. 

Deadline: March 16 

Ontario Medal for Good Citizenship: This medal recognizes and encourages the 

virtues of good citizenship by honouring Ontarians who have made outstanding 

contributions through exceptional long-term effort. Deadline: July 17 

Ontario Medal for Young Volunteers: Salutes young volunteers (ages 15 – 24) for 

their outstanding achievements. Deadline: January 31 

June Callwood Outstanding Achievement Award for Voluntarism: This award 

recognizes extraordinary leadership, innovation and creativity for exceptional 

contributions to the community and province through voluntary action in any field. 

Deadline: December 5 

Ontario Volunteer Service Award: Recognizes volunteers who contribute 

consecutive years of committed service to a group for which no payment has been 

received. Deadline: January 25 

Ontario Senior Achievement Award: Recognizes individuals who, after the age of 65, 

have made significant contributions to their communities. Deadline: June 15 

 

Lincoln M. Alexander Award: Recognizes young people who have demonstrated 

excellent leadership in eliminating racial discrimination. Deadline: May 31 

155

Ontario Newcomer Champion Award: Recognizes individuals and groups for making 

a difference in their community through active citizenship and support of newcomers. 

Deadline: March 15 

Federal Awards 

 

 

 

 

 

 

Caring Canadian Award: Recognizes living Canadians and permanent residents who 

have made a significant, sustained, unpaid contribution to their community, in 

Canada or abroad. 

Lifelong achievement: Nominees have demonstrated significant dedication to 

making a difference in their communities by volunteering and providing leadership 

over the course of their life. 

Emerging Leader: Nominees are new volunteers who help build stronger 

communities through exceptional voluntary leadership, and have made or are 

making a positive difference in their community. 

Community Leader: Nominees are individuals or groups who have provided an 

exceptional contribution to their community that improves the well-being of 

individuals and families. 

Business Leader: Nominees are businesses that demonstrate social responsibility 

and support the well-being of their communities. 

Social Innovator: Nominees are not-for-profit organizations that use innovative ideas 

and approaches, including the adoption of business practices, to improve their ability 

to respond to social challenges. 

Thank you for taking the time to consider nominating someone from Lambton Shores for 

one or more of these awards. Should you require assistance with the nominations, 

please contact the Community Services Department at 1-866-943-1400. 

Sincerely, 

Brent Kittmer 


156



TO: 

FROM: 

RE: 



Aquafest - West Ipperwash Beach 


That the recommendation in D.C.S. Report No. 53 – 2012 be 

approved and that a financial contribution of $1,500.00 be 

remitted to Kettle and Stony Point First Nations for 

entertainment and portable washroom rentals for Aquafest 

2012. 

REPORT 

On August 11, 2012 the Municipality of Lambton Shores will partner with Kettle and 

Stony Point First Nations to host the second annual Aquafest on West Ipperwash 

Beach. This event is run in conjunction with Aquafest events taking place throughout 

Grand Bend and in the Pinery Provincial Park. 

Aquafest activities on West Ipperwash Beach include a water ceremony, sand sculpture 

competition, puppet show, musical entertainment, storytelling, children’s games, 

information booths and food vendors, and a giant kite flying demonstration. The West 

Ipperwash Beach will be closed to motorized traffic from 6:00am – 4:00pm on the day of 

the event, and additional parking will be available in the MNR lots along East Parkway 

and West Parkway. 

The theme of Aquafest 2012 on West Ipperwash Beach is “Honoring the Water”. The 

goal of this event is to educate the community, visitors and surrounding communities on 

the importance of water. It is the intention of Kettle and Stony Point to educate and 

create awareness of the First Nations’ traditional conservation values for water 

protection. It is projected that approximately 400 people will attend this event. 

Kettle and Stony Point First Nations have submitted a funding request letter for 

Council’s consideration for a financial contribution of $3,500.00. They are requesting 

these funds to help cover costs of the event such as entertainment, portable washroom 

rentals, tent rentals, and other items associated with hosting the event. Please see the 

attached funding request letter and event overview in ‘Attachment 1, and the proposed 

event budget in ‘Attachment 2’. It should be noted that the revenues in the attached 

budget are projected numbers only and have not yet been confirmed. 

157

Through Lambton Shores Community Grant Program Policy #35, Kettle and Stony Point 

First Nations would not qualify for a grant from the Municipality as they do not meet the 

criteria of being an organization that operates within the Municipality of Lambton 

Shores. However, since this event is being hosted in partnership with Lambton Shores 

it is suggested that an exception to this criteria be made. 

The Community Services Department does not believe that a request of $3,500.00 can 

be accommodated as this amount exceeds available funds in the Community Grant 

budget. However, $1,500.00 could be accommodated through the Community Grant 

Fund to assist with entertainment costs and portable washroom rentals. 

In addition to the suggested financial donation, the Community Services Department will 

be providing in-kind services such as promotion of the event through the municipal 

website, email updates, Living in Lambton Shores newspaper advertisement, the Living 

and Playing in Lambton Shores newsletter, and community signs; development of a 

promotional brochure; staff assistance with preparation of the parking lots, staff 

assistance with the TD Friends of the Environment Grant and reporting requirements (if 

funding is approved); and staff assistance the day of the event. 

It should be noted that through the Community Grant process, the Grand Bend 

Environment Committee was awarded $2,500.00 for Aquafest events taking place in 

Grand Bend in 2012, as well as in kind services such as rental fee waivers. The Grand 

Bend Aquafest activities operate independently of the events taking place on the West 

Ipperwash Beach and therefore have separate event budgets. 

Events such as Aquafest bring light to the issues surrounding water quality, and one of 

our most precious resources – Lake Huron. Aquafest is not only an educational event, 

but it is one that has also helped Lambton Shores achieve and maintain Blue Flag 

status for the Grand Bend Main Beach. The growth of the event to West Ipperwash 

Beach helps to enhance its viability, and also highlights a unique partnership within the 

Municipality and First Nations communities. It is recommended that Council approve a 

Community Grant of $1,500.00 to assist with the entertainment and portable washroom 

rentals associated with this event. 


Brent Kittmer 


Report Prepared by Ashley Farr 

Attachments: 

1. Funding Request Letter and Event Overview 

2. Aquafest 2012 Event Budget 

158

159

CHIPPEWAS OF KETTLE AND STONY POINT 

AQUAFEST 2012 

A HONOURING AND DEDICATION FOR WATER PROTECTION 

MISSION STATEMENT: Our goal is to educate the community, visitors and the surrounding 

communities the importance of water. We want to educate and create 

awareness of the First Nation’s traditional conservation values for water 

protection. Ipperwash Beach is a family destination in the summer increasing 

traffic, water usage and recreational activities and the First Nation welcomes 

the tourist season based on respect and appreciation of the land and resources. 

PURPOSE: 

THEME: 

The purpose of this proposal is to request grant contributions to support the 

Aquafest 2012 activities that will be hosted on August 11, 2012, offshore at 

West Ipperwash Beach, Ontario. 

The theme for Aquafest 2012 is “Honouring the Water.” A day of recognition 

and acknowledgement. We want to relay the importance of clean water. 

Clean water for harvesting. 

Clean water for health & well-being 

Beautiful sandy beaches along the freshwater shores of Lake Huron make for 

special summers in the around Lambton Shores, the popular Ipperwash Beach 

welcomes visitors each year, and is also know to be a popular family destination 

for day trips, camping areas and seasonal cottagers. Ipperwash Beach offers 

three main access points – off West Ipperwash Road, Ipperwash Road and Army 

Camp Road. The First Nation advocates respect and appreciation for the 

traditional territory as part of their goal to build a safe and healthy 

environment. 

ACTIVITES: 

The activities will be held at West Ipperwash Beach, and will be open to the 

public. The agenda will be entertaining and educational for all family members. 

A special ceremony will be held by our respectful, traditional Elders and 

community drum group. This will be done to honour our land & resources. 

BENEFITS OF PROJECT: Aquafest provides many benefits throughout our community. 

Creates awareness and education regarding water protection. 

Engages all ages to become involved. 

Increases community participation and pride in their community. 

Encourages youth to become involved. 

Promotes land and water stewardship. 

OUR BELIEFS: 

Water for Aboriginal peoples is the basis of all life. At the beginning of time, the 

Creator gave instructions to Aboriginal peoples to respect water, air, and the 

160

earth by keeping it pure. These original instructions are reflected in Aboriginal 

culture, beliefs, values and The Seven Grandfathers Teachings. (Please see 

attached) 

PARTNERSHIPS: 

The Chippewas of Kettle & Stony Point are proud to once again to be partners 

with Lambton Shores. Together we can promote land and water stewardship. 

CONTACT: Ms. Dianne Thomas Ms. Alison Price 

Economic Development Officer Economic & Development Assistant 

6247 Indian Lane 6247 Indian Lane 

Kettle & Stony Point FN 

Kettle & Stony Point FN 

Ontario, Canada 

Ontario, Canada 

N0N 1J1 

N0N 1J1 

161

Aquafest 2012 

Revenue 

TD Environmental $ 2,500.00 

Dreamcatcher Fund $ 5,559.94 

$ 8,059.94 $ 8,059.94 

Expenses 

Gifts $ 298.52 

Johnston's Sanitation $ 855.60 

Transportation $ 282.50 

Air Fare - Elder $ 1,037.62 

Accommodation $ 291.54 

Food $ 726.09 

Flyers $ 65.00 

T-Shirts $ 800.00 

Tobacco $ 40.00 

Entertainment $ 400.00 

Drum $ 500.00 

Story Tellers $ 200.00 

Water $ 38.07 

Garbage Bags $ 25.00 

$ 5,559.94 $ 5,559.94 

In Kind Contribution 

Elder-Josephine Mandamin $ 749.70 

Elder's Helper $ 900.00 

Coordinator (student) $ 1,800.00 

Helpers (12) $ 600.00 

$ 4,049.70 $ 4,049.70 

Total $ 1,549.70 

162


D.C.S. Report No. 52-2012 Friday, June 29, 2012 

TO: 

FROM: 

RE: 



Grand Bend Youth Centre – Proposed Options 



REPORT 

Background 

On November 21, 2011, the Grand Bend Optimist Club made a presentation to Council 

requesting the assistance of municipal staff with the coordination of the programs 

offered at the Youth Centre. This request was made because they would be losing their 

current program coordinator in January of 2012. The departure would leave the 

organization under staffed once again – a program that the club has experienced 

frequently because it is not a full time position. The Optimists were hoping that with the 

support of municipal staff, they would no longer experience these staff shortages which 

disrupt the programming for the youth of Grand Bend. 

After the presentation was made, the local newspaper printed an article about the Youth 

Centre’s predicament. The YCMA of Southwestern Ontario read this article and 

contacted Lambton Shores to inquire about the Centre to determine if they could offer 

their expertise to rectify the situation. 

Several meetings took place between the Municipality, the Optimist Club of Grand Bend 

and the YMCA to discuss the possibility of a partnership that could rectify the staffing 

issues at the Youth Centre in Grand Bend, and a draft Memorandum of Understanding 

was developed. 

The proposed partnership would see the YMCA coordinate and run any programming 

that would take place at the Centre, with the Optimists providing the majority of the 

financial support. The Municipality has been asked to waive any rental fees associated 

with the Centre, provide minimal financial support to cover administrative costs and 

maintain the building. The annual cost to Lambton Shores is approximately $4500. 

The proposed partnership would allow for such programs as a Youth Leadership 

Development program for youth ages 14 to 17 years of age. The outcome of such a 

program would be potential staff for the Centre, and in the long term, future leaders in 

163

the community. Other programs would include summer and winter camps for children 

ages 6 to 13 as well as tutoring and athletic programs during the school year. 

The YMCA confirmed that their programming would be designed so as not to compete 

with any other local service providers in the Grand Bend Area, and that they would want 

to partner with other providers in the area for their day camp activities. The YMCA has 

further confirmed that should the Grand Bend Youth Centre prove to be a success, they 

would consider extending their services into the other communities of Lambton Shores. 

The partnership as outlined above was presented to Council at the April 2 and April 16, 

2012 regular council meetings. At the Council meeting on April 16, 2012 Council passed 

the following motion: 



That Council authorize staff to sign the Memorandum of Understanding and 

request a formal agreement be drafted, with the understanding that nothing is 

binding until the formal agreement is approved. Carried 

During Council’s discussion several concerns were raised, including but not limited to 

the capital requirements needed to upgrade the building, and the financial risk that the 

Municipality may face if there is not sufficient funding to operate the centre. 

Recognizing these concerns, staff has approached the Optimist Club and proposed that 

the municipality partner with the Optimist Club directly by providing a grant for the 

operation of the Youth Centre. This removes the municipality from having to sign an 

agreement with the YMCA, and leaves the Optimist Club with the flexibility to partner 

with a programming partner of their choice. The municipality’s only financial obligation 

would be a $5,000 annual grant. 

Relationship to the Recreation and Leisure Master Plan 

During meetings with Lambton Shores’ staff, the Optimist Club has indicated that 

without the support of an outside source they will no longer be able to keep the Youth 

Centre in operation. This is a result of their frequent challenge of finding staff to run the 

programming. 

The closure of the Youth Centre would result in a large programming gap for the youth 

of Grand Bend and the immediate surrounding area. Although the youth market for this 

area is considered to be small (210 youth according to the 2009 Census projections), 

the impact of the cancellation of the Winter, Spring and now Summer programs as a 

direct result of staffing issues has been significant. Both the Municipality and Optimist 

Club have received numerous inquires about programming at the Youth Centre. The 

Optimist Club is going to try to run a couple of camps this summer in hope to keep the 

interest in the Centre alive. 

164

Having programming available to the youth is important to the community. Data 

collected for the Recreation and Leisure Services Master Plan (from here on known as 

the Master Plan) indicates that Youth Centres top the list for priority spending on 

municipal facilities (see Figure 5 from the Master Plan). Youth Centres are also ranked 

#3 as the type of facility most needed in Lambton Shores (see Figure 6 from the Master 

Plan). 

The Master Plan has identified a service delivery gap with respect to Youth Centres in 

Lambton Shores. A partnership between the Municipality and the Optimists is a solution 

to close this gap without direct programming service delivery provided by the 

Municipality. 

The formation of such a partnership is supported in Strategic Direction #3 of the Master 

Plan: 

165

Facilitating partnerships with external service providers and maximizing on the 

internal strengths of the community will allow Lambton Shores to provide the best 

services to its residents. 

The Master Plan reinforces this partnership recommendation in Strategic Direction #7, 

Action Item 7-13: 

Next Steps 

The Municipality should work with community partners to strengthen programs 

and services available to children and youth in Lambton Shores. At a minimum, 

this should include holding discussions with the YMCA and the Grand Bend 

Youth Centre with regard to enhancing leisure programming being delivered to 

the community. 

The Community Services Department would like Council to consider the following 

options with regards to the future operation of the Grand Bend Youth Centre, and 

provide direction on how to proceed: 

Option #1 - The Municipality, The Optimist Club of Grand Bend and the YMCA 

partner as discussed in D.C.S. Report No. 13-2012 with the YCMA coordinating 

programs and operating the Youth Centre, the Optimist Club contributing up to 

$10,000 per year for three years and the Municipality waiving the $1,500 annual 

rental fee and contributing $3,000 for administrative costs. The Municipality will 

also continue to be responsible for the maintenance of the building. 

Option #2 - The Optimist Club applies for financial support in the amount of 

$5,000 to assist in the operation of the Youth Centre. This option would leave 

the Optimists open to partner with whomever they choose within reason. Rental 

fees would not be waived in this case, but the Municipality would still be 

responsible for the general maintenance and upkeep of the facility. 

This option is in keeping with other existing programming precedents. The 

Municipality has been very supportive of youth programming in the past and 

present by offering subsidized rates to other community groups. The North 

Lambton Community Health Centre is able to provide the “I Can” Program free of 

charge to the youth in Thedford and Forest because of the subsidized rental rate 

they receive from the municipality. This program runs 3 days a week at the 

Legacy Recreation Centre and the Shores Recreation Centre and offers a variety 

of physical and mental activities for the children to partake in. The Small World 

Nursery School also benefits from subsidized rental rates, therefore allowing 

them to offer affordable early learning childcare. 

Option #3 - The Optimist Club and the Municipality partner, with the municipality 

coordinating all programming and staffing and the Optimist’s providing up to 

$10,000 in funding for three years. This option is expected to be the most costly 

166

as it would require numerous staff hours for program preparation, volunteer 

recruitment, marketing, scheduling and program supervision. The majority of the 

Optimist’s contribution would be used for these efforts, leaving the municipality 

responsible for any other expenses that may be incurred. 

Direct programming service delivery is not something the municipality has done 

in the past, and it is a job that could become more demanding if other groups feel 

that the municipality should be assisting them as well. Should Council wish to 

take on direct service delivery, we will have to re-examine the scope of the 

Facilitator of Recreation and Leisure’s position if it is decided more assistance to 

the groups is to be provided. 

The Facilitator of Recreation and Leisure is a position that has the grown 

tremendously over the last few years, and will continue to do so as more groups 

start to rely on more assistance from the municipality to function effectively. As 

quoted in the Recreation & Leisure Services Master Plan: 

The public has already indicated a desire for a more comprehensive 

municipal role in not only assisting local stakeholders but also delivering 

direct programming to fill gaps. 

Council may need to explore the option of additional staffing in Recreation and 

Leisure if this is the direction they would like to see the role take. This is also a 

suggestion mentioned in the Master Plan. An assistant could free up time for the 

Facilitator to take on programming for community groups, or this could be a task 

for the assistant to handle. 

Option #4 - No partnership takes place among the above mentioned groups. If 

Council should decide not to proceed with any of options #1-3 then it is likely the 

Grand Bend Youth Centre will no longer exist. 

Staff is seeking Council direction on this matter. The Department feels that there is 

enough demand for the type of programming in Grand Bend; it is just a matter of finding 

the appropriate way to deliver it. 


Brent Kittmer 


Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

167



TO: 

FROM 

RE: 



Draft Letters Re: Grand Bend Area Sewage Treatment Facility Project 


That the report be received for Council consideration and 

direction to staff. 

REPORT 

At the June 18, 2012 regular meeting, Council reviewed a letter from the BCF Joint 

Secretariat expressing concerns related to the Grand Bend Sewage Treatment Facility 

project. 

At that time Council directed staff to prepare a draft letter of response to the Joint 

Secretariat, and a draft letter of invitation to the local MP and MPP. 

This report presents drafts of those letters for Counci’ls consideration, and further 

direction to Staff. 


Brent Kittmer 


Attachments: 

1. Draft Letter of Response to the Joint Secretariat 

2. Draft Letter of Invite to MP Bev Shipley and MPP Monte McNaughton 

168

Attachments 1 - Draft Letter of Response to the Joint Secretariat 

Mr. Matthew Wilson, Federal Co-Chair 

BCF-CC Joint Secretariat 

1 Stone Road West 

Guelph, ON N1G 4Y2 

Mr. Dino Radocchia, Provincial Co-Chair 

BCF-CC Joint Secretariat 

1 Stone Road West 

Guelph, ON N1G 4Y2 

Dear Sirs: 

Recently, the municipality received a “staff to staff” piece of correspondence in which 

the Joint Secretariat expressed concerns about the status of the Grand Bend Area 

Sewage Treatment Facility project (#24617). The letter asked the municipality to confirm 

its intent to proceed with the project as originally approved by September 14, 2012, and 

noted that that any scope change in the project must be requested by September 14, 

2012. 

Members of Council have expressed concern with both the tone of the letter, and the 

implied threats contained within which were not in keeping with the comments made by 

Mr. Radocchia at a February 2012 meeting with Council. This letter is being sent to 

address those concerns. 

As you are aware, the Municipality of Lambton Shores, along with the Municipalities of 

South Huron and Bluewater, submitted a funding application to Building Canada for the 

expansion and upgrading of the Grand Bend Sewage Treatment Facility. A mediated 

agreement was developed, and a Joint Board comprised of members from all municipal 

partners was formed and was working toward the completion the project. 

In December of 2011, the two other partners in the project advised that they were not 

interested in proceeding with the project as originally proposed, which was their right 

under the mediated agreement. The agreement also allowed for any remnant 

municipality to have 30 days to consider the implications of the withdrawal of any 

partner. 

After considering the options available to it, the Municipality of Lambton Shores, on 

January 30, 2012 made a motion to reconsider the resolution to proceed with the 

building of a “full build double train Orbal sewage treatment plant”, and asked that more 

cost effective solutions to those proposed in the mediated agreement be investigated. A 

technical working committee was struck with representatives from both the Municipality 

of South Huron and Lambton Shores, (Bluewater declined to participate) and this 

working committee has been diligently reviewing alternatives available, and will be 

169 

delivering a final report no later than August 31, 2012.

In February of this year, the Lambton Shores’ Council met with Mr. Radocchia from the 

Building Canada Fund – Communities Component and reviewed the status of the Grand 

Bend Area Sewage Treatment Facility project and was assured that alternatives that 

meet the original criteria and goals could be submitted for consideration by the Building 

Canada “oversight committee”. It was noted by Mr. Radocchia that any alternative 

proposed would need to meet the original project completion date of March 31, 2016, 

and no other deadlines were specified at that time. 

The letter from the Joint Secretariat notes that should the Municipality not proceed with 

the project as originally contemplated remedies may be sought, up to termination of the 

agreement. Your letter also indicates that any proposed scope changes must be 

submitted for approval by the deadline of September 14, 2012. Council wishes to make 

the Joint Secretariat aware that these issues were discussed with Mr. Radocchia during 

the February 2012 meeting. At that meeting Council outlined their plan to review 

alternatives, and confirmed with Mr. Radocchia that the plan was to meet with the Joint 

Secretariat throughout the review process to ensure that there would be no implications 

to the funding received for this project. 

As noted above, a technical working committee has been struck to review alternative 

sewage treatment technologies. This committee has retained the services of Stantec 

Consulting to assist in the review, and we can confirm that Stantec will be contacting the 

Joint Secretariat and the Ministry of Environment representatives in the very near future 

for a pre-consultation meeting to review those technologies that have been identified to 

date. The purpose of this meeting is to ensure that any proposed changes to this project 

will be within the scope of our funding application. 

Council would like to make the Joint Secretriat aware that if feels the Municipality has 

proceeded in good faith with this project, and has made reasonable efforts to involve the 

staff members of the Joint Secretariat during the past several months to demonstrate 

that the project is proceeding. Council also feels that reasonable efforts have been 

made to make the Joint Secretariat aware that possible scope changes could be 

pending for this project, and that the Joint Secretariat has had opportunity throughout 

the process to be involved and offer comment. As a result, Council finds the setting of a 

September 14, 2012 deadline to be arbitrary, and feels that such a deadline could 

negatively affect the review process. 

As demonstrated above, the Council of Lambton Shores believes that this project is 

proceeding, and remains on track to be completed by the March 31, 2016 deadline. At 

this point in time Council does not recognize the basis on which the Joint Secretariat 

has decided to withhold payment of claim number 10, and all subsequent claims. 

Council respectfully requests that the Joint Secretariat reconsider this position and 

reimburse Claim 10. 

Lambton Shores Council looks forward to your reply, and would welcome the 

opportunity to speak directly with representatives of the Joint Secretariat. 

170

Attachment 2 - Draft Letter of Invite to MP Bev Shipley and MPP Monte 

McNaughton 

MP Bev Shipley 

Lambton-Kent Middlesex Riding 

380 Albert Street, Box 141 

Strathroy, Ontario N7G 3J1 

Monte McNaughton, M.P.P. 

Lambton Kent Middlesex 

81 Front Street West 

Strathroy, Ontario 

N7G 1X6 

Dear Sir: 

As you are aware, the Municipality of Lambton Shores, along with the Municipalities of 

South Huron and Bluewater, submitted a funding application to Building Canada for the 

expansion and upgrading of the Grand Bend Sewage Treatment Facility. A mediated 

agreement was developed, and a Joint Board comprised of members from all municipal 

partners was formed and was working toward the completion the project. 

In December of 2011, the two other partners in the project advised that they were not 

interested in proceeding with the project as originally proposed, which was their right 

under the mediated agreement. The agreement also allowed for any remnant 

municipality to have 30 days to consider the implications of the withdrawal of any 

partner. 

After considering the options available to it, the Municipality of Lambton Shores, on 

January 30, 2012 made a motion to reconsider the resolution to proceed with the 

building of a “full build double train Orbal sewage treatment plant”, and asked that more 

cost effective solutions to those proposed in the mediated agreement be investigated. A 

technical working committee was struck with representatives from both the Municipality 

of South Huron and Lambton Shores, (Bluewater declined to participate) and this 

working committee has been diligently reviewing alternatives available, and will be 

delivering a final report no later than August 31, 2012. 

In February of this year, the Lambton Shores’ Council met with a representative from 

the Building Canada Fund – Communities Component and reviewed the status of the 

project and was assured that alternatives that meet the original criteria and goals could 

be submitted for consideration by the Building Canada “oversight committee”. It was 

also noted that any alternative proposed would need to meet the original project 

completion date of March 31, 2016. 

Recently, the municipality received a “staff to staff” piece of correspondence in which 

the Joint Secretariat expressed concerns about the status of the project. The letter 

asked the municipality to confirm its intent 171to 

proceed with the project as originally

approved by September 14, 2012, and noted that that any scope change in the project 

must be requested by September 14, 2012. 

Some members of Council have expressed concern with both the tone of the letter, and 

the implied threats in the letter, which were not in keeping with the comments made by 

Building Canada representative at the February meeting. 

Council will be responding to the letter received, and will be providing a status update 

on the project; however, also requested was a meeting with the Provincial and Federal 

government member that represent the Municipality to ensure their continued support 

for the project and the efforts of the municipality to find the most cost effective solution 

for our residents. 

Lambton Shores Council looks forward to your reply. 

172



TO: 

FROM 

RE: 



Southcott Pines Waste Pick-Up Request 


That the report be received for Council consideration. 

REPORT 

On April 11, 2012 staff attended an informal meeting with the executive of the Southcott 

Pines Association. One of the requests presented by the Association was to have their 

waste pick-up day changed from Fridays to Tuesdays. The reason for the request was 

to accommodate cottagers that have to leave trash out until Friday after a weekend use 

of the cottage, thus risking animals breaking into their waste storage enclosures. Staff 

has advised the Association that the waste pick up days may change if/when the large 

bin pick-up program is implemented; however the Association has requested that this 

change take place immediately. 

Staff has had the opportunity to review this request and present the following 

information for Council’s consideration. 

Staff met with Francis Veilleux of the Bluewater Recycling Association to determine if 

this change would be as simple as reallocating an additional truck to the area (shown in 

the attached map) for Tuesday pick-up. Mr. Veilleux confirmed that BRA does not have 

any additional fleet to send to the area, and to accommodate the change the large rural 

Tuesday pick-up (the south west section of Lambton Shores) would have to change to a 

Friday pick up. 

As a result, the following subdivisions/areas noted below would be affected by the 

requested change. Staff has collected comment from each of the affected areas except 

for the large rural area. 

Area 

Southcott Pines 

Merrywood 

Beach O’ Pines 

Comments 

Requests to have their waste pick up day moved to Tuesdays immediately. 

Staff reviewed the proposal with Mr. Jordy Speake. Mr. Speake indicated that the 

subdivision does not have an issue with the current pick-up schedule, but would 

be flexible if changes are proposed either now or through the implementation of 

the large pick-up program. 

Staff reviewed the proposal with Mr. Peter Coleman. Mr. Coleman indicated that 

they would be flexible if changes 173 are proposed either now or through the 

implementation of the large pick-up program.

SW Lambton Shores 

Tuesday Pick Up 

Area 

Due to the large expanse of this area, staff have not had an opportunity to collect 

representative feedback 

After review of this request, staff has made note of the following considerations for 

Council: 

This request will affect a large number of citizens in the existing Tuesday pick-up 

area in the south west Lambton Shores service area. Prior to implementing a 

change, staff recommends that representative feedback be collected from these 

residents. This is likely best accomplished through a public open house. 

Community Services staff are currently planning the summer public open houses 

for the large bin pick-up program, and this issue could be dovetailed into one of 

those open houses. 

Should Council approve a change of service for Lambton Shores and migrate to 

the large bin pick-up program, BRA has advised that a change of service days 

may occur for the existing pick-up areas. It may be possible to accommodate the 

request from the Southcott Pines Association at that time. 

Given the information above, the risk that staff has identified in accommodating this 

request is that pick-up days could change in 2012 for a large portion of the Lambton 

Shores service area, only to be changed again in 2013 if the large bin pick-up program 

is approved. This is likely to cause some confusion and frustration for a large number of 

residents. 

At this point in time staff recommends that Council respectfully declines the request 

from the Southcott Pines Association given the need to collect feedback from the 

existing Tuesday collection area, and the uncertainty of the effect on pick-up days that a 

possible change to the large bin pick-up program may have. 

Staff feels a reasonable response to this request is to communicate with the Association 

that their request will be included in the list of considerations to be worked through 

should the large bin program be implemented. Also, staff will endeavor to collect 

feedback from the south west Lambton Shores service area during the summer public 

open houses regarding a change of pick-up days so that the request from the 

Association can be further considered should Council decide not to implement the large 

bin pick-up program. 


Brent Kittmer 


Attachments: 

1. Lambton Shores Service Area Map 

174

ROAD 

ROAD 

ELMSLEY 

St. 

ROAD 

DOLMAGE 

RD. 

ROAD 

Sherwood 

PORT 

park 

Princess 

St. 

Green Acres 

Lake Rd. 

BINGO RD. 

Lane 

Cr. 

Joanne 

21 

Tuesday 

Dalton 

Mary Ave. 

Daniel Ave. 

Dalton 

Pinery Provincial Park 

Ave 

St. 

Lakeshore Road 

Julie Ave. 

Lakeshore Road 

Parkview Cres. 

Jane St. 

10360 

10335 

10310 

10255 

10225 

10204 

Elizabeth St. 

Ct. 

Wilbert St. 

9932 

Pinetree 

Pinery 

Lane 

Leonard 

Pine 

Pine 

tree 

Riv 

Rd. 

Huron Pl. 

Huron Dr. 

er 

tree 

Van Dongen 

Cr. 

Dr. 

Huron Woods 

Old River 

view 

The 

9985 

Tra il 

Rd. 

10100 

10045 

10036 

21 

Huron 

Huron Dr. 

Beach O'Pines 

Huron 

Wood 

Lane 

Wood 

Dr. 

Beach O'Pines Road 

10110 

Pinedale Road 

Maplewood 

Ave. 

JohnBeaver 

Edmonds 

Tr 

Be 

Dam Ct. 

Liveoak 

a 

Merrywoods 

Ausable River 

Cres. 

illium Ave. 

ver 

Judith St. 

Cr. 

Pineview Cr. 

Meadowlilly 

Dam 

Cr. 

10200 

Shoreline Drive 

Sumac 

Court 

Street 

Grand Oaks 

Do gwood 

Bvd. 

Lakeview 

Merrywood Dr. 

Ave. 

Friday 

Dr. 

Southcott Pines 

Dr. 

park 

Wood 

La 

Ct. 

Cr. 

keview 

Parkside 

10250 

Br 

Ontario Street South 

Haven 

ew ster 

Pines 

Cres. 

Bv. 

Ave. 

Brookbank 

Ct. 

10275 

Ch 

Old Ausable Channel 

r 

istie 

Blvd. 

Oak burn Ct. 

N 

Bv. 

10325 

LAKE HURON 

ster 

Brew 

Shoreline Drive 

Alison 

Birch 

Albert 

La. 

Riverside Drive 

Parkway 

Tuesday 

St. 

Ave 

Shoreline Dr. 

North 

St. 

William 

10395 

Heaman Cr. 

Alberta 

Orchard Rd. 

Cr. 

Grand Bend & Area 

Government Rd. 

Heaman 

Dr. 

River Rd. 

St. 

Gill Rd. 

Lakeside 

Circle 

Sauble 

River Rd. 

Shady La. 

Dietrich 

Eilber Rd. 

Eighty One 

Crescent 

Morenz 

West 

OPP 

Main St. 

Main Street East 

81 

Gibbs La. 

Pine St. 

Beach La. 

King 

Huron Ave. 

King 

Elmwood 

Warwick 

Queens 

Ontario 

Dr. 

Municipal 

Park 

Woodward 

Kitchener Ave. 

Centre St. 

St. 

Beach 

Street 

N 

Ave. 

Ave. 

Ave. 

Ave. 

Huron St. 

St. 

Oak 

Hill St. 

North 

Walker St. 

Leonard 

St. 

Lambton Shores Collection Map 

Grand Bend 

OPP 

10000 

21 

PARKVIEW CRS. 

10368 

N 

WOOD DR. 

KETTLE 

& STONY 

POINT 

RESERVE 

PARKWAY DR. 

Ravenswood 

7148 

IPPERWASH 

CLEMENS 

7462 

LINE 

LAKESHORE 

ROAD 

LAKE HURON 

IPPERWASH 

PROVINCIAL 

PARK 

3 

7770 

21 

OUTER DRIVE 

BRUCE SCOTT 

ROAD 

ROAD 

8126 

Port 

Franks 

8250 

8505 

ELLIOTT 

FRANKS 

RD 

RD. 

NORTHVILLE 

CRES. 

WALDEN 

RD 

8810 

WALKER 

ROAD 

18 

Thursday 

NORTHVILLE RD. 

79 

RAVENSWOOD LINE 

8605 

WILLSIE 

BOG 

SITTER RD. 

LINE 

PARK 

LINE 

ADAMS CT. 

DEFORE DR. 

GORDON ROAD 

9074 

PROVINCIAL 

9304 

WIDDER RD. 

21 

LAZY LN. 

PINERY 

KENNEDY LINE 

LAKESHORE 

GOOSEMARSH 

THE CUT 

ARKONA 

ROAD 

HAIG LINE 

RIVER RD. 

9670 

LINE 

ROAD 

GREENWAY ROAD 

RIVER RD. 

9976COLD 

STORAGE RD. 

BLAIN RD 

5 

McGILLIVARY 

10232 

KLONDYKE RD. 

HURON COUNTY 

9600 

AUSABLE RIVER 

7 

Highland 

Glen 

30 

5040 

5310 

Glendale 

Monday 

Hi lsborough 

Beach 

Cedar Point 

LAKESHORE 

5720 

Highland CR. 

DOUGLAS LINE 

TOWNSEND 

HUBBARD LINE 

Lake Valley 

Grove 

6112 

7 

6419 

12 

ROAD 

6726 

Shashawandah 

Wednesday 

LINE 

FULLER ROAD 

6966 

QUEEN ST. 

WEST 

INDIAN HILLS 

TRAIL W. 

THOMSON LINE 

PROOF LINE 

CEDAR POINT 

OPP 

21 

RAWLINGS 

FOREST 

Kinnaird 

KINNAIRD ROAD 

TOWNSEND LINE 

Creek 

LINE 

ARMY CAMP ROAD 

HICKORY CREEK LINE 

175 

PETTICOAT 

LINE 

12 

ROAD 

6 

Jericho 

JERICHO 

JURA LINE 

Jura 

RIDGE ROAD 

DECKER 

ROAD 

9 

Tuesday 

NORTHVILLE ROAD 

TOWNSEND LINE 

FARMERS LINE 

TAMARACK 

LINE 

Thedford 

GORDON ROAD 

12 

Arkona 

79 

7 

7 

ARKONA ROAD 

ROCK GLEN 

79 

7 

ROAD 

WILLIAMS WEST 

MIDDLESEX COUNTY


D.C.S. Report No. 56-2012 Wednesday July 7, 2012 

TO: 

FROM 

RE: 



Arkona Sidewalks 



the contract agreement with JD McPhee for sidewalk 

replacement in Arkona at the intersection of Arkona Road 

and Townsend Line be approved; and further that D.C.S. 

Report No. 56-2012 providing direction to staff be received. 

REPORT 

This report is presented to Council for direction regarding two issues related to sidewalks 

in Arkona. 

Sidewalk Replacement (Arkona Road and Townsend Line) 

Community Services staff is currently working to replace the sidewalk on the south west 

side of the intersection of Arkona Road and Townsend line. This project involves the 

removal of the interlocking brick and replacing it with poured concrete. The original scope 

of the project called for the concrete to be colored and stamped so that the finished 

product resembled interlocking brick. However, when this project was tendered in 2011 is 

was well over budget and these two portions of the job were deleted. 

The contract for the 2012 capital sidewalk replacements was tendered with a total budget 

of $62,837.00. The tender submitted by C&G Concrete was $38,883.77 inclusive of HST 

and the net cost to the municipality (less the HST rebate) is estimated to be $35,016.04. 

This represents an approximate savings compared to budget of $27,000. 

Given this savings, staff has priced the cost to add the colored concrete option back into 

the sidewalk replacement at Arkona Road and Townsend Line. Staff feels that this option 

presents a beatification of the area compared to the uncolored concrete and the final 

product will better resemble the original condition of the sidewalk. Concrete stamping will 

remain removed from the project. The cost to make this change has been quoted at 

$11,000. 

Staff requires direction from Council should they wish to make this change. 

Also, upon review of the file staff have noted that an authorizing by-law was passed 

authorizing the Mayor and the Clerk to sign the contract for this project. As a housekeeping 

176

item, staff recommends that Council enact by-law #78-2012 authorizing the Mayor and the 

Clerk to execute the contract documents. 

Sidewalk Request (Townsend Line West) 

A request has been received by Community Services staff to install a widened walking 

path along Townsend Line west for pedestrian traffic. The County is proposing to install a 4 

foot paved shoulder in this area, however the request asks for an 8 foot path way. 

After review of the area staff feels that a formal sidewalk would be more appropriate for the 

area rather than a widened roadside pathway. The prime reason for this opinion is that a 

formal sidewalk will provide the maximum amount of traffic pedestrian separation, thus 

increasing pedestrian safety. 

The location presents a design challenge due to the fact that there are deep ditches along 

the roadside in this area. The County has advised that they do not have any opposition to 

constructing sidewalks in this location, but has indicated that any new sidewalk must meet 

the minimum setbacks and the capital costs are to be fully borne by Lambton Shores. 

The setback requirements mean that the existing roadside ditch will need to be filled in and 

replaced with a formal drainage system. The County representatives have not yet advised 

if they require this to be engineered, but it is a conservative assumption that this will need 

to happen. As a result, prior to any construction taking place it is likely that Lambton 

Shores will need to hire an engineer to design the system. 

Staff have collected the following estimated costs to complete the construction as 

requested: 

Estimated Cost 

Engineering $5,000 - $10,000 

Engineered Drainage and Ditch Closure 

TBD 

Construction of Sidewalk $30,000 

Staff requires direction on Council’s preference with respect to proceeding with this 

request. The full cost of this work cannot be funded in the 2012 capital budget; however 

the cost of engineering design could be accommodated in the savings realized in the 2012 

sidewalk program. 

Additionally, staff has reviewed existing municipal policies and have made note that there 

is not a current policy by which requests for new sidewalks are processed. This may be a 

benefit to the municipality, and staff will begin to investigate policy possibilities should 

Council wish to have such a policy in place. For Council’s information the process 

employed by a number of municipalities for a request for new sidewalks in existing built up 

areas is for a majority of the property owners in the benefitting area to submit a petition for 

a new sidewalk. If the request is approved, the capital cost of the work is usually billed 

back to the benefitting property owners as a local improvement charge. 


Brent Kittmer 

Director of Community Services 177


BY-LAW 78 OF 2012 



JD McPhee Construction Ltd. 

WHEREAS: 

The Municipality of Lambton Shores tendered for sidewalk 

replacement in Arkona at the intersection of Arkona Road and 

Townsend Line; 

AND WHEREAS: A low tender was submitted by JD McPhee Construction Ltd. 

which was subsequently approved by Council on July 9, 2012. 






Corporation between the Municipality of Lambton Shores and JD McPhee 

Construction Ltd. a copy of which is attached to this by-law as “Schedule “A”, 

and to affix to the contract the Corporate Seal of the Corporation of the 

Municipality of Lambton Shores; 




___________________________ 


___________________________ 


178


TR Report No. 43-2012 Wednesday, July 4, 2012 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

Development Charges Study and Water and Wastewater Rate Study 


That Watson and Associates be contracted to perform the 

Development Charges and the Water and Waste Water 

studies for Lambton Shores as outlined in Treasurers report 

TR-43-2012. 

REPORT 

As Council is aware the Lambton Shores Development Charges By-law expires at the 

end of 2012, similarly the water and wastewater rate study is due to be updated as it will 

now be 3 years old and we typically update it every 2 years. 

In anticipation of the expirations, I have contacted Watson and Associates to provide a 

quote on performing the work required to do the study updates. The quotes are under 

separate cover for your review. 

Watson and Associates provided the Lambton Shores original background study for the 

development charges as well as the update for this Council to extend the by-law to 

allow this Council to do some future planning. Watson and Associates have also 

provided the water and wastewater rate study updates every two years since 2002. 

With their knowledge of Lambton Shores and resource of our inventory for the water 

and wastewater infrastructure we engaged their services for the preparation of the 

balance of the inventory to meet the capital asset reporting requirements. Due to the 

extensive knowledge that Watson and Associates has of Lambton Shores, it would be a 

great advantage to have them continue to perform the development charges (DC) study 

and the water and wastewater study. 

The quotes for the work are $24,800.00 for the DC study and $14,900.00 for the water 

and wastewater study. These quotes are in line with what we have paid in the past – 

the DC study is slightly higher than our previous one; however, the water and 

wastewater is lower. I checked with another municipality that is of similar size and 

activity and this quote for the DC is within $1,500.00 compared to what they received for 

tenders. Through discussions with Watson and Associates, there may be an 

opportunity for savings if the studies are run concurrently and public meetings held at 

the same time. Although we may achieve savings for a typical study review and update, 

the requirement for further analysis outside the general scope may add time and costs. 

This is typical of any set project scope. 

179

It is staff’s recommendation to continue using the services of Watson and Associates to 

take advantage of their expertise and history with Lambton Shores and time savings for 

staff to prepare the information and that no formal request for proposal is required. The 

2012 budget has sufficient funds for the water and wastewater rate study; however, the 

DC study budget is $10,000.00 below the required amount. Staff would recommend 

that these funds be recovered through any DC contributions received in 2012 for studies 

and if necessary the balance be taken from the Working Funds Reserve. 

There is a schedule provided in the quote and through discussions with Watson and 

Associates, they will maintain their pricing and adjust the schedule as required. If 

Council is comfortable with this approach we can begin accumulating the data now and 

move the studies forward while we wait for Council’s decision on the Grand Bend sewer 

treatment plant; as this decision impacts both studies. 


Janet Ferguson, 

Treasurer 

180

Plaza Three 

101-2000 Argentia Rd. 

Mississauga, Ontario 

Canada L5N 1V9 

Phone: (905) 272-3600 

Fax: (905) 272-3602 

e-mail: info@watson-econ.ca 

May 7, 2012 


4 Ontario Street 

P.O. Box 340 

Grand Bend 

ON N0M 1T0 

Attention: Ms. Janet Ferguson, Treasurer 

Dear Ms. Ferguson, 

Subject: 

Proposal for the Municipality of Lambton Shores Development Charge Background 

Study 

Further to your request, we are pleased to provide you with a proposal letter concerning the abovereferenced 

project. 

1. INTRODUCTION 

The Municipality of Lambton Shores has requested a proposal to undertake the preparation of a 

Development Charge (DC) Background Study. The DC Background Study will result in the emplacement 

of a new DC by-law for the Municipality, meeting the requirements of the Development Charges Act, 

1997. The steps to be followed are summarized in Section 2. 

In preparing this proposal, we recognize that the overall objective of such a study is to provide funds that 

will allow the Municipality to finance capital works required for development and to permit the Municipality 

to grow on a financially sound basis. Thus, the work plan should: 

review the Municipality’s current policies regarding recovery of capital expenditures from new 

development and recommend an appropriate development charge strategy for the Municipality; 

comply with the requirements of the Development Charges Act, 1997 and its associated 

regulation, O.Reg. 82/98. This includes the requirement to hold at least one public meeting under 

the provisions of the legislation; 

address fiscal policy, servicing, level of service and related issues as they relate to development 

charges; and 

ensure that financing is in place to pay for the services required to accommodate future 

development in the Municipality. 

H:\PROPOSAL\Lambton Shores\2012 DC W&WW\DC\Lambton Shores 2012 DC.docx 

181

Watson & Associates Economists Ltd. 2. 

2. SUMMARY OF REQUIREMENTS OF THE DEVELOPMENT CHARGES ACT, 1997 

A summary of key requirements of the Development Charges Act, 1997 (DCA) follows: 

1. Services Covered – service coverage excludes the provision of cultural or entertainment 

facilities (e.g. museums, theatres and art galleries); tourism facilities (e.g. convention centre); parkland 

acquisition 1 ; hospitals; waste management services; and headquarters for the general administration of 

municipalities and local boards. 

2. Capital Costs – capital costs which may potentially be included in the calculation include the 

capital component of the cost to lease an asset, the cost of related studies, and excludes computer 

equipment, and rolling stock with an estimated useful lifetime of six years or less. 

3. Service Standards – service standards are based upon the average level of service provided in 

the municipality over the 10-year period immediately preceding the preparation of the background study. 

In addition, the regulation requires that “...both the quality and quantity of a service shall be taken into 

account in determining the (average) level of service”. 

4. Industrial Expansion Exemption - the Act provides for a mandatory DC exemption for 

enlargements to existing industrial buildings (as defined in the regulation) equal to 50% of the floor area 

of the existing building prior to the enlargement. Note that, based upon recent OMB hearings, these 

expansions can be minimized to a one time only exemption. We would ensure that the bylaw is prepared 

in the appropriate manner in order to implement this. 

5. Capital Cost Reduction - a 10% capital cost reduction applies to the otherwise eligible costs for 

all services, other than those pertaining to water supply services (including distribution and treatment 

services), waste water services (including sewers and treatment services), storm water and drainage 

control, highways (as per s.s.1(1) of the Municipal Act), police and fire protection. 

6. Development Charge Background Study - requirements respecting the content of a DC 

Background Study are explicitly set out in the Act. Requirements include the identification of costs and 

growth estimates, an examination for each service involved of the long term capital and operating costs 

for capital infrastructure required, identification of costs to be incurred during the term of the by-law, and 

various cost allocations. The study and proposed by-law must be made available to the public at least 

two weeks prior to the (first) public meeting. 

7. Prescribed Index - the regulation under the Act specifies the use of the Statistics Canada 

Quarterly, Construction Price Statistics (Cat. 62-007), to index the charges annually in line with changing 

costs. 

1 Including woodlots, E.S.A.’s, but not including the site area (as defined) for an enclosed structure used throughout the year for 

public recreation. 


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8. Excess Capacity - the recoverable service requirement must be reduced by the part that can be 

met using the municipality’s excess capacity, except for the excess capacity which Council expressed a 

clear intention, before or at the time the capacity was created, would be paid for by development charges 

or other similar charges. 

9. Treasurer’s Statement - requires information to be provided as to reserve fund continuity, 

borrowings from the fund, interest accrued thereon, repayment of borrowings, non-reserve fund spending 

on projects, detailed accounting for credits and the source thereof. 

10. Front Ending Agreements - agreements may include work done before, as well as after, the 

agreement is entered into. In addition, the work must be in an area subject to the DC, non-party 

payments may be required at an earlier or later date than building permit issuance and may provide for 

“tiering” of the burden against subsequent participants, etc. Further, the Act restricts front-ending 

agreements to sanitary sewer, water, roads, and storm water management services. 

11. Council Intentions - if a need for service is to be included in the calculation, Council must have 

indicated that it intends to ensure that such an increase in need will be met by including it in a Councilapproved 

Official Plan, capital forecast or similar expression of Council. 

12. Capital Costs - the increase in the need for service attributable to the anticipated development 

be estimated, as well as the capital costs necessary to provide the increased service. The latter must be 

reduced by applicable capital grants, subsidies and other contributions. Also, “capital costs” may include 

authorized costs incurred or proposed to be incurred by others on behalf of a municipality/local board, as 

well as those directly incurred. 

13. Cross Subsidization - a cost recovery shortfall from one type of development may not be made 

up through higher charges on other types of development. 

14. DC Reserve Funds – reserve funds may be created so as to group services into categories, 

which are then deemed to be a single service in relation to the use of money from reserve funds and 

credits. 

15. OMB Powers - the OMB is not empowered to remove or reduce the scope of an exemption, to 

change the phasing in provisions to make the charge payable earlier, to increase the charge in any 

particular case or to change the by-law expiry date as approved by Council. 

16. Reserve Funds - the DC reserve fund money may be spent only for capital costs as determined 

as part of the legislated method for determination of development charges. 

17. Reserve Fund Borrowing – borrowing from reserve funds is permitted subject to repayment of 

interest at the prescribed minimum rate. 

18. Credits - under the new Act, a DC credit must be given where a “ ... municipality agrees to allow 

a person to perform work that relates to a service to which a DC by-law relates ...” Such credit is the 


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reasonable cost of doing the work as agreed by the municipality and the landowner. Credit (or partial 

credit) may be given before the work is completed. It is a credit only in relation to the service to which 

the work relates and with respect to that part of the development charge that relates to the service 

(unless Council agrees otherwise). The credit may be transferred under defined conditions. 

19. Subdivision Agreement Conditions - agreements may include “local services related to a plan 

of subdivision or within the area to which the plan relates”. 

20. Notification of DC’s - the approval authority must ensure that the first purchaser of the 

subdivided land, after final approval of the plan, is informed of all DC’s applicable to the development. 

21. Regulations - the Lieutenant-Governor may make regulations as defined in the Act. 

3. PRESENT DEVELOPMENT CHARGE IN-FORCE WITHIN LAMBTON SHORES 

The Corporation of the Municipality of Lambton Shores passed By-Law 70-2005 and subsequently 

amended by by-laws 43-2008, 101-2010, 15-2011 and 94-2011 under the Development Charges Act, 

1997. The following summarize the policy of the by-law. 

The by-law provides for the imposition of charges for residential and non-residential development on all 

lands within the Municipality. The services included in the charge are: 

a) Roads and Related; 

b) Fire Protection; 

c) Municipal Parking; 

d) Outdoor Recreation Services; 

e) Indoor Recreation Services; 

f) Library Services; 

g) Administration; 

h) Water (service area); and 

i) Wastewater (service area). 

The residential charges are imposed on a per dwelling unit basis. The non-residential charge is imposed 

on a per square metre of gross floor area basis and is differentiated between greenhouse non-residential 

users and all other non-residential users. The by-law provides for the statutory exemptions as well as 

provisions to exempt municipal, Local Board or School Board structures, land, buildings or structures 

used or to be used for a place of worship, a public hospital, non-residential farm buildings, University or 

College and temporary uses. 

Development charges are payable upon building permit issuance. The by-law provides for annual 

indexing of the charge without amendment of the by-law, in accordance with the Statistics Canada 

Quarterly, Construction Price Statistics. 


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4. OUR PERSPECTIVES ON THE REQUIREMENTS OF THE ASSIGNMENT 

4.1 Terms of Reference 

In our view, the Corporation of the Municipality of Lambton Shores will benefit by retaining a consultant 

for this project with: 

extensive experience in DC studies in all types of municipalities, including rural, urban and 

rural/urban mixes; 

a wide range of development charge implementation experience throughout the province, who 

can bring to the assignment alternative approaches to issues, and with experience in working with 

a number of stakeholders including Council, municipal staff, the development industry and the 

general public; 

a thorough knowledge of the development charge legislation, and access to legal interpretations 

prepared by a wide range of municipal law firms (through our work association with many 

municipalities); 

a commitment to keeping its clients informed on development charge matters through continuing 

research, information gathering, indexing and rate comparison information and assistance in 

meeting notification deadlines, etc.; 

extensive experience in the calculation of development charges for water, sanitary sewer, storm 

water management and transportation infrastructure and specialized knowledge of the issues 

related to delivery of these services. Development charges for water, sanitary sewer and storm 

water management services may be applicable on an area-specific basis (within the service area) 

rather than on a uniform Municipal-wide basis; 

extensive experience in the structuring of front-end agreements and alternative cost recovery 

mechanisms, such as part 12 of the new Municipal Act; 

an ability to communicate, in understandable terms, to Council and the public, the sometimes 

complicated technical aspects of the calculation and the legislation. 

With respect to specific requirements for this assignment, we would provide the following general 

observations and comments: 

1. Prepare a detailed development charges background study, by-law and implementation policy 

resulting in reasonable development charges for the Municipality; 

2. Attend the statutory and required public meeting(s) as part of the assignment and be available to 

the Municipality as an expert witness (based on a separate contract), in the event of an appeal; 

3. Give appropriate consideration to all of the matters addressed by the Development Charges Act, 

1997, including: 

growth projections (anticipated development); 

Municipal-wide vs. area-specific charges for particular services; 

the capital servicing requirements of the anticipated growth; 

the 10 year level of service cap and deductions for benefit to existing, post planning period 

capacity, excess capacity, grants and other contributions, statutory 10%, etc.; 

cost allocations between residential and non-residential development and within those 

classes; 


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credits and full or partial exemptions, including redevelopment (incl. brownfields), 

specified uses, etc.; 

collection policies and related administrative matters; 

the long range capital and operating cost examination; 

the rules regarding phasing in, indexing and other matters; 

the potential impact on the existing community (i.e. tax, user rate and service level 

impacts), as well as on landowners, the development industry and the Municipal 

economy. 

4. Assess the impact of existing and proposed exemptions and credits on Municipal financial cost 

recovery and recommend appropriate cost recovery policies; 

5. Prepare a DC Background Study document(s) presenting an analysis of the data collected, a 

development charge schedule based on a defined calculation methodology, having a sound legal 

basis, and policy recommendations. As well, prepare a DC by-law(s) for the Municipality’s 

consideration; 

6. Present the report to Municipal Council at the statutory Public Meeting(s). 

Our firm has extensive knowledge of the Municipality and its surrounding area as we have conducted 

Development Charge studies and updates and Water/Wastewater Rate studies for Lambton Shores 

along with conducting DC's Studies for the City's of London, Stratford and Sarnia, and the Municipality's 

of Chatham-Kent, North Middlesex, Petrolia and Middlesex Centre. 

4.2 Understanding the Project 

Beyond the fundamental requirement of producing a Background Study and by-law, in a timely fashion, 

which is in accordance with the DCA, 1997 the assignment must have proper regard for several key 

inputs into the study process, including the Municipality’s latest growth projections, the Municipality’s 

latest building activity projections, the Municipality’s latest development inventory, as well as the 

Municipality’s Official Plan, Servicing System Master Plan(s), Transportation studies, and the previous 

Development Charge Background Study (i.e. 2005). 

In Watson’s experience, the assignment ultimately comes down to the following key matters: 

communicating to Municipality Council, in an accurate and understandable fashion, what the 

Municipality’s DC recoverable, development-related costs are for the planning period; 

ensuring, insofar as it is possible, that the development community and any other interested 

parties accept the legitimacy of the growth forecast and charge calculations, in order to minimize 

the possibility of appeals; 

working with Municipality staff and committees to craft policy in terms of credits, exemptions, 

reductions, and phasing in, which serve to minimize undesirable development impacts of the 

charge, while encouraging sought-after development where possible; 

working with Municipality staff to ensure that the capital construction schedule in the DC 

document can be accommodated by the Municipality, in terms of Municipality contributions, and 

will enable the necessary servicing to be put in place; 


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ensuring that implementation issues have been considered, in order to minimize the likelihood of 

appeals, complaints, reserve fund draw disputes and other problems associated with the By-law 

and/or Background Study. 

5. WATSON & ASSOCIATES ECONOMISTS LTD. 

Watson & Associates Economists Ltd. (Watson & Associates), a leading economics consulting firm, has 

extensive experience in the preparation of municipal development charge and related studies. The firm 

was first incorporated in 1982 and now includes a full-time staff of twenty-two persons. 

Our firm has undertaken over one-half of the consulting work done in Ontario in the DC field during the 

past decade. Appendix A provides a summary of our experience in the field of development charges. In 

addition to conducting policy studies and co-ordinating by-law preparation and adoption processes, we 

have carried out numerous special issue studies, provided continuing advice to municipalities on 

development charges in specific situations and have presented papers on the DCA at numerous 

municipal conferences. We have also participated in numerous OMB hearings and related processes. A 

summary of our services and areas of specialization is presented in Appendix A. 

The firm has made a long term commitment to the interpretation of development charge legislation, 

development of implementation methodologies, and ongoing surveying to maintain data banks of 

information useful in DC matters. The knowledge gained from this investment, along with the wideranging 

experience of completing DC work in more than 100 municipalities, would provide the 

Municipality with a firm basis for the preparation of their new DC by-law(s), and the development of DC 

policies and practices. 

Due to the large number of development charge studies completed by our firm, Watson & Associates 

Economists Ltd. has the significant advantage of being able to assemble a solid information base, which, 

when coupled with our sound working relationships with municipal staff and others, enables us to 

facilitate the development of consensus around controversial issues. Public participation, particularly 

from the key stakeholders, is very important. Our approach is designed to ensure that material is 

presented in an understandable format, in order to encourage public input in the development of 

recommendations and future directions as part of a study process. 

Gary Scandlan, PLE, Associate Director, would represent the firm and be responsible for all facets of 

the study process and will present the findings of the study at all staff, Council and the Public Meetings. 

Mr. Scandlan has been with the firm of Watson & Associates Economists Ltd. for 23 years before which 

he worked for two Regional municipalities. In regard to the latter, he held senior managerial positions and 

was directly responsible for long range financial planning, long term rate and tax impact planning as well 

as all facets of capital financing. He is presently a member of the firm’s senior management group, 

which develops interpretations of legislative requirements, as well as methodologies and formats and 

determines alternative policy strategies for all facets of the corporate assignments. Mr. Scandlan has 

undertaken in excess of 100 DC studies since 1989, including studies for York and Halton Regions and 

District of Muskoka, former Toronto municipalities of York and Etobicoke, separated cities of Hamilton, 

London, Guelph, St. Thomas and Orillia and various Counties and local municipalities. Mr. Scandlan has 


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completed the formerly noted assignments on behalf of Lambton Shores. 

Jamie Cook, Manager, Associate Director, will be responsible for the preparation of the residential and 

non-residential development charge growth forecast for the Municipality. Mr Cook has approximately 

twelve years’ experience in municipal demographics and growth forecasting. He has been with Watson 

& Associates for nine years, and has carried out numerous development charge growth forecasts 

throughout Ontario over this time period. He has also completed comprehensive growth management 

assignments and land needs studies for several municipalities. 

Dan Wilson, BBA, CA, Manager, Municipal Finance, is responsible for the Study modeling and report 

writing. He has extensive experience in the areas of municipal finance and municipal auditing with 7 

years industry practice with municipal governments and public accounting firms. Since joining the 

company in 2006, Dan has worked on numerous Development Charge Studies, water and wastewater 

studies, Ont. Reg.453/07 water financial plan reporting requirements, full accrual financial reporting, 

development applications approvals process user fee studies, PSAB 3150, and asset management 

related studies. In 2005, Dan was a part of the Associate group that provided comments and potential 

impacts to the Public Sector Accounting Board (PSAB) in the creation and implementation of handbook 

section 3150, relating to municipalities accounting for all tangible capital assets on their financial 

statements. 

Mary Bailey, Senior Consultant, will assist in data collection, policy review; capital forecast cash flow 

analysis, compilation and report preparation. Ms. Bailey’s background includes 14 years in a 

management government setting and 3 years in the health care industry prior to joining Watson. She 

joined our firm in 2004 and has participated in numerous DC assignments, including District of Muskoka, 

Stratford, Wellington North, Wellington County, Chatham-Kent, Collingwood, Thames Centre and others. 

Curriculum vitae for each of the above individuals are provided in Appendix A to this document. 

6. MUNICIPALITY STAFF AND OTHER CONSULTING REQUIREMENTS 

We have not made provision to engage other sub-consultants for this project. It is assumed that the 

consultant will rely on staff of the Municipality to facilitate the gathering and production of Municipality 

information that is required during the DC Background Study preparation process. This will include, at a 

minimum, historical data to support a calculation of the previous 10-year average level of service for 

each service category included in the study, and information regarding Council approved future capital 

requirements (as may be available in the Municipality’s Capital Budget Forecast, engineering studies, 

staff reports, etc.). Municipality staff will also be responsible for attending working meetings with the 

consultant to discuss DC policy recommendations and to provide input and clarification regarding all 

aspects of the Background Study, and for advertising, co-ordinating and attending public information 

meetings as applicable. 


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7. METHODOLOGY AND APPROACH 

The Development Charges Act, 1997 provides a specified number of steps, which must be undertaken in 

the calculation of a development charge. Figure 7-1 diagrammatically illustrates our firm’s understanding 

of the methodology required. A brief discussion is provided below: 

Step 1 involves estimating the anticipated amount, type and location of development for which 

development charges can be imposed. This estimate is needed for the first two five year periods and 

then to the end of the planning period. Annual estimates do not appear to be mandatory. 

Step 2 involves the exclusion of all ineligible services from the calculation, as any expenditures in this 

area must be made from the tax base, user rates, etc. 

Step 3 requires that “the increase in the need for service attributable to the anticipated development...be 

estimated for each service” that is involved. This replaces the “growth-related net capital cost” reference 

in the old Act. This estimate does not appear to require project-specific consideration at this stage as it 

refers to “need” and not to “project solutions” or the means by which such needs are to be met. It may 

therefore be appropriate to address it in terms of “service units.” These are the same factors that can be 

used to measure past and future levels of service in a subsequent step. 

Step 4 is to ensure that the increase in need included in Step 3 does “... not include an increase that 

would result in the level of service (for the anticipated development increment) exceeding the average 

level of that service provided in the Municipality over the 10-year period immediately preceding the 

preparation of the background study. O.Reg. 82/98 (s.4) goes on to indicate that “... both the quantity 

and quality of a service shall be taken into account in determining the level of service and the average 

level of service.” 

Step 5 requires that for an increase in need to be included in Step 3, Council must indicate that it intends 

to ensure that such an increase in need will be met, presumably in accordance with the timing periods 

established in Step 1. Once again, this would appear to be a broad, need-related approval and not 

necessarily a long range capital budget approval. 

Step 6 calls for an examination of the long term capital and operating costs for capital infrastructure to be 

included in the development charge background study and considered by Council before passing a DC 

by-law. Ideally, this information would be available to Council when it takes Step 5, but this does not 

appear to be a requirement and is dependent on the timing of the steps in the process. Steps 3 and 5 

are early steps and Step 6 could occur later. 

Step 7 involves removing from the DC calculation those kinds of local services for which the Municipality 

can impose directly or indirectly a charge related to a development or a requirement to construct a 

service related to a development, by way of a condition or agreement under Section 51 or 53 of the 

Planning Act. It also involves ensuring that appropriate policies are established such that those services 

are, in fact, addressed subsequently in that fashion and are neither double-counted nor omitted. 


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Step 8 involves detailing the resultant increase in needs. The calculation of the net costs which can be 

recovered via DC’s (Step 13) involves making four separate and additional deductions from the gross 

costs, as detailed in Steps 9-12. 

Step 9 represents a deduction from the increase in the need for service attributable to the anticipated 

development that can be met using the Municipality’s excess capacity, other than excess capacity which 

is “committed,” i.e. where Council has indicated a clear intention that it would be paid for by DC’s or other 

similar charges, before or at the time it was created. 

Step 10 involves a further reduction to the need, by the extent to which such an increase in service 

would benefit existing development. The level of service restriction in Step 4 is related, but not the same 

as this test. This is a potentially difficult adjustment to make, in that it could be argued that almost any 

new facility would have some impact on, and provide some benefit to, existing development (possibly 

other than some sanitary, storm, and water works, neighbourhood parks and other works which are 

highly localized to growth areas). 

Step 11 involves reducing the capital costs necessary to provide the increased services (which is the first 

mention of such costs) by capital grants, subsidies and other contributions made or anticipated by 

Council and in accordance with various rules as to attribution between the share related to new vs. 

existing development. 

Step 12 requires that a flat 10% reduction in capital costs (pre-deduction for grants and subsidies) be 

made for services such as parkland development, recreation facilities, libraries, administration facilities 

not falling into the headquarters for general administration category, as well as the cost of studies, 

borrowings, rolling stock, furniture and equipment, associated therewith. 

Step 13 involves tabulating the total capital costs considered above by service in terms of those that 

would benefit new development vs. those that would benefit existing development, and in each case, for 

those that will be incurred during the term of the proposed by-law vs. those which will not. The estimated 

and actual value of credits being carried forward is to be noted as well. 

Step 14 involves increasing the costs set out in Step 13 where debenture debt is required and a cash 

flow analysis reveals a net financing cost requirement. 

Step 15 involves determining whether all of the subject costs are to be recovered on a uniform 

Municipality-wide basis or whether some or all are to be recovered on an area-specific basis. 

Step 16 involves relating the costs involved to anticipated development for each period under 

consideration and using allocations between residential and non-residential development and between 

one type of development and another, to arrive at a schedule of charges. 

Please refer to Figure 7-2 below for a proposed work plan schedule. 


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191


STUDY STEPS 

1. STUDY START-UP/ 

TRANSITIONAL 

ISSUES 

Figure 7-2 

PROPOSED DC BACKGROUND STUDY WORKPLAN 

KEY ELEMENTS 

1.1 Work program approval 

1.2 Identification of transitional, policy and other special issues to be addressed during the study 

process 

1.3 Review of existing and uncommitted reserve fund balances to determine appropriate 

use/allocations 

2. DATA COLLECTION 2.1 Growth forecast (residential, commercial, industrial, institutional, for 10 year, 20 year of OP buildout) 

and location 

2.2 Gather information regarding historical (past 10 yr.) asset inventories, capital budget projections 

and future capital requirements 

2.3 Review long term debt and identification of existing facility oversizing 

3. POLICY 

DEVELOPMENT 

4. DEVELOPMENT 

CHARGE 

CALCULATION AND 

RULES 

5. EXAMINATION OF 

LONG TERM CAPITAL/ 

OPERATING COSTS 

6 & 7. DRAFT) DC 

BACKGROUND STUDY 

8. PUBLIC 

CONSULTATION 

PROCESS 

9 & 10. ADOPTION 

PROCESS 

11. IMPLEMENTATION 

PROCESS 

3.1 Determination of local service policies under subdivision or consent agreements. 

3.2 Assessment of need for Municipal-wide vs. area-specific DCs, and for which services 

3.3 Analysis of transitional issues, DC credit policy matters including any other relevant municipal 

agreement 

4.1 Estimation of the costs to meet the increase in the need for service attributable to development, 

the required works, existing facility oversizing, consistent with not exceeding ten year service 

standard 

4.2 Calculation of the development charges based on need for service identified in 4.1, reduced by: 

4.2.1 any existing capacity created for which Council did not indicate DCs would be used (at the 

time the capacity was created) 

4.2.2 the extent to which existing development would benefit from the increase in service 

4.2.3 anticipated capital grants, subsidies or other contributions in respect of the capital costs 

4.2.4 the percentages and capital cost exclusions as designated by the Act 

4.3 Development of draft DC rules for exemptions, phase-ins, indexing, charges for redevelopment, 

etc. 

4.4 Preparation of draft DC Background Study and By-law(s) 

5.1 Examine the long term capital and operating costs for capital infrastructure improvements 

6.1 Finalization of draft DC Background Study for review with staff/Council 

6.2 Determination of preliminary recommendations on categories of services (for reserve fund and 

credit purposes), by-law commencement date, expiry date, collection timing 

8.1 Pre-meeting consultation prior to Background Study preparation with development community 

representatives (optional) 

8.2 Advertisement and holding of public meeting 

8.3 Receipt and consideration of public submissions 

9.1 Preparation of (overview) public consultation report, including review of options and assessment 

of impacts 

9.2 Preparation of addendum report (with revised calculation and policies, where applicable) 

9.3 Receipt and consideration of by-law(s) by Council 

11.1 Collection policies/process 

11.2 By-law indexation 

11.3 Reserve fund reporting requirements 

11.4 Preparation of DC Public Information Pamphlet 


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8. BUDGET 

Based on the work program identified above, our upset budget estimate to complete the Development 

Charge Background Study for the Municipality of Lambton Shores is $24,800, exclusive of applicable 

taxes. Our proposal does not include costs for legal or engineering input as we presume that the 

Municipality’s data is of sufficient quality as to permit us to undertake the study immediately, and that the 

Municipality is able to arrange for these services directly if they are required. 

A breakdown of the budget estimate by study step and by individual consultant is presented below. 

Disbursements are invoiced at cost. Billings will be prepared on a monthly basis with payment 

anticipated within thirty days. 

The budget estimate for the Municipality includes one print-ready copy and a digital copy of the final 

report, attendance at two meetings at the Municipality, one statutory public meeting and one Council 

meeting (present final report with by-law adoption), for a total of four meetings. A draft of the DC by-law 

and all required public notices will be provided in a form ready for final review by the Municipality’s legal 

counsel. A DC public information pamphlet will be prepared for the Municipality to comply with the 

legislation. 

The above-referenced budget relates to report preparation and policy adoption only (including input into 

the by-law formation), and does not cover time should an appeal occur, or liability for the results thereof. 

Similarly, advertising and legal costs have not been incorporated herein. 

We believe, based on our experience, that the budget accurately reflects the time required to undertake 

all the steps necessary for the completion of a defensible development charge calculation that will 

provide the necessary funds for a Municipality to finance the services needed to accommodate new 

development. However, we are prepared to review our budgetary requirement with the Municipality 

should a different level of effort be envisaged. In addition, we believe that the investment in having the 

work done by a specialist firm such as Watson & Associates Economists Ltd. can potentially provide 

significant financial and long term economic benefit to the Municipality. The Development Charge 

Background Study is a DC eligible cost and is predominantly fundable from the Municipality’s 

development charge reserve fund. 


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Watson & Associates Economists Ltd. 

Gary Jamie Dan Mary 

Scandlan Cook Wilson Bailey 

Associate 

Director 

Associate 

Director 

Manager, 

Municipal 

Finance 

Senior 

Consultant 

Total 

Resources 

Hourly Rates $250 $250 $190 $155 

1 Study Start-up 5 5 2 12 

2 Data Collection/Service Analysis 6 6 2 8 22 

3 Growth Projection Development - 6 2 8 

4 DC Calculation and Rules 2 6 8 

5 Examination of Long Term Capital/Operating 2 2 2 6 

6 Prepare Draft DC Background Study 3 3 3 6 15 

7 Staff Review 4 4 8 

8 Public Consultation Process 5 5 2 12 

9 Finalize DC Background Study 4 4 6 14 

10 By-law Passage 4 2 6 

11 Implementation Process 2 2 4 

Total Number of Hours 37 15 29 34 115 

Total Fees $ 9,250 $ 3,750 $ 5,510 $ 5,270 $ 23,780 

Disbursements (travel, telephone, courier) $ 1,000 

Total Budget, rounded (excl. HST) $ 24,800 

Our proposed project timeline is outlined in the table below. Should this timeline not reflect the 

requirements of the Municipality, we would be pleased to review and revise as necessary. 

STUDY STEPS 

1 Study Start Up 

2 Data Collection 

3 Grow th Projection Development 

DEVELOPMENT CHARGE BACKGROUND STUDY 

DETAILED TIMELINE FOR EACH MAJOR STUDY COMPONENT 

Jun-12 Jul-12 Aug-12 Sep-12 

X 

X 

Oct-12 

Nov-12 

4 DC Calculation & Rules 

5 Exam, Long Term Capital/Operating 

6 Prepare draft interim and DC Background Study 

7 Staff Review 

8 Finalize DC Background Study 

9 Public Meeting 

10 Final Bylaw Passage 

11 Implementation Process 

X 

X 

X Indicates Meeting 


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We note that these timelines are dependent on staff meeting their timelines as we will require their input 

prior to being able to undertake all aspects of the financial analysis. 

Our schedule of fees (excluding HST) is as follows: 

Watson & Associates Economists Ltd. Per Hour 

Gary Scandlan $250 

Jamie Cook $250 

Dan Wilson $190 

Mary Bailey $155 

Out-of-pocket disbursements for travel, courier, copying and related costs would be invoiced at cost. 

Additional meetings and tasks can be arranged at the Municipality’s request. 

9. CONFLICT OF INTEREST 

We have reviewed our current projects and confirm that none of the project team members has a conflict 

of interest. 

10. TERMS AND CONDITIONS 

10.1 Timely and Accurate Information 

You agree to use reasonable skill, care and attention to ensure that all information we may reasonably 

require is provided on a timely basis and is accurate and complete. You agree to notify us if you 

subsequently learn that the information provided is incorrect or inaccurate or otherwise should not be 

relied upon. 

10.2 Changes to Service 

Either party may request changes to the Services. We shall work with you to consider and, if 

appropriate, to vary any aspect of the Engagement, subject to payment of reasonable additional fees and 

a reasonable additional period to provide any additional Services. Any variation to the Contract, 

including any variation to fees, services or time for performance of the Services, shall be set forth in 

separate correspondence which shall form part of the Contract and to which these Terms and Conditions 

shall apply. 

10.3 Reliance on Drafts 

You acknowledge draft reports or advice, whether oral or written, issued by us may be subject to further 

work, revisions and other factors which may mean that such drafts are substantially different from any 

final report or advice issued. 


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Watson & Associates Economists Ltd. 

APPENDIX A 

WATSON & ASSOCIATES ECONOMISTS LTD. 


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OUR PHILOSOPHY 

At Watson & Associates, we firmly believe that professional expertise, 

wide experience with local issues and the provincial legislative 

environment, and an understanding of client expectations are 

the basic fundamentals for analyzing issues 

and securing the desired results. With every 

assignment, we strive to identify the strategies 

that are best suited to meeting the challenges 

facing our clients. Since 1982, our integrated 

team of financial and economic specialists has 

provided quality research and analytical expertise 

“We strive to identify 

the strategies that are 

best suited to meeting 

the challenges facing 

our clients.” 

to clients. In that time, we have built long-term relationships with a 

broad range of municipal, provincial and school board clients, who 

value our judgment and advice. Also, the firm has numerous working 

relationships with major law firms, planning and engineering companies, 

with whom we also work on multi-disciplinary assignments. 

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CORPORATE PROFILE 

Watson & Associates is one of Canada’s leading economic consulting 

firms. Established in 1982, we offer a comprehensive range of fiscal 

planning and policy services to clients in government and the private 

sector throughout Ontario and beyond. 

Our unique and dynamic team of specialists 

has assisted clients from over 250 municipalities, 

utilities and school boards, as well as private 

industry, and senior levels of government, to 

frame their financial and economic strategies. 

Watson & Associates is widely recognized as 

“We are well known 

for achieving results 

that translate into 

successful outcomes 

for our clients.” 

a leading authority on the fiscal aspects of the municipal government 

sector. The firm has earned its reputation for quality of analysis, as well 

as pragmatic and insightful interpretation of the issues we manage. 

We are well known for achieving results that translate into successful 

outcomes for our clients. 

199

OUR SERVICES 

We offer our clients a broad range of economic forecasting and 

financial planning services to help them plan for their future. 

Our main areas of specialization include: 

MUNICIPAL, SCHOOL BOARD AND 

UTILITY FINANCIAL POLICY STUDIES 

• Financial and economic impact assessment for 

major projects and new development areas 

• Municipal capital and operating budget policy 

• User rate studies (i.e. water, wastewater, storm 

water and solid waste, rates and development 

processing fees and building permit fees) 

• Long range planning for school accommodation 

Asset management and PSAB 

DEVELOPMENT CHARGE POLICY 

• Municipal, utility and education development 

charges, including research and calculation of the 

charge, by-law adoption process, expert witness 

testimony, front-end financing, subdivision 

agreement links and implementation matters 

DEVELOPMENT MARKET AND 

DEMOGRAPHIC FORECASTING STUDIES 

• Forecasts, feasibility studies and land needs 

assessment for a variety of land uses 

• Population, household, non-residential space and 

employment forecasts 

• Growth management studies 

SERVICE MASTERPLANNING AND 

ECONOMIC ASSESSMENT 

• Assessment of long-term service needs 

• Present value costing and financial affordability 

evaluation for major undertakings 

• Property value impact and compensation policy 

• Business, employment and other economic impacts 

LOCAL GOVERNMENT RESTRUCTURING 

• Assessment of options and strategies 

• Service evaluation and financial impact analysis 

• Benchmarking and performance measurement 

• Asset and liability distribution 

Our goal is to do the very best for our clients. We are determined to 

produce outstanding results by taking advantage of the most appropriate 

computer modelling, analytical techniques and up-to-date databases and 

research available. At Watson & Associates, our vision is to continue to 

strive for excellence. We endeavour to go beyond our clients’ expectations 

of service and establish ourselves as the leading provider of top-quality 

economic consulting services in our selected markets. 

200

Financial Plan Reporting Under 

Safe Drinking Water Act 

On August 16, 2007, the MOE passed O.Reg. 

453/07 under the Safe Drinking Water Act 

which requires the preparation of financial 

plans for water (and wastewater) systems. 

Generally, 

• the financial plan is to be completed and 

submitted by the later of July 1, 2010 or 

six months after approval of water license; 

• the financial plan shall be for 6 years or 

longer; 

• the financial plan is mandatory for water 

and “encouraged” for wastewater; 

• reporting to the Province will be on an 

accrual basis consistent with PSAB 

reporting requirements. 

There are several steps that must be taken in 

preparing the financial plan. These include: 

• analyzing the immediate capital needs for 

infrastructure replacements and growthrelated 

needs and how to finance them; 

• looking at longer term needs – up to 80 

years – and developing life cycle 

replacement costs for the infrastructure 

and determining how much money needs 

to be reserved for those replacement 

costs; 

• assessing the costs of the water and 

sewer systems, including operating, 

inflation, growth, capital and debt carrying 

charges. 

Watson & Associates has both the knowledge 

of municipal finance and economics, and the 

demonstrated experience in this particular 

area, to undertake the financial plan that will 

meet, or exceed the Province’s requirements. 

Our firm is committed to carefully monitoring 

developments in this field. We have already 

carried out similar assignments for more than 

75 municipalities. 

Our specialists in this area include: 

Gary Scandlan, 

Associate Director 

Andrew Grunda, 

Principal 

Dan Wilson, 

Manager, 

Municipal Finance 

Nancy Neale, 

Senior Consultant 

Mary Bailey, 


Amy Vesprini, 

Consultant 

201

Experience in Water and Wastewater Rate 

Studies, 2001-2012 

• Adjala-Tosorontio Water and Sewer Rate Study 

• Amaranth Water Rate Study 

• Amherstburg Water Rate Study 

• Amherstburg Wastewater Environmental Assessment and Financial Impact 

• Arnprior Water and Sewer Rate Study 

• Aurora Water and Sewer Lifecycle Reserves 

• Aylmer Wastewater Treatment and Collection System and Update 

• Aylmer Sustainable Water and Sewage System Rate Study and Update 

• Aylmer Secondary Water System Rate Study 

• Bancroft Water and Sewer Study 

• Bancroft Water Metering Audit 

• Bayham Sanitary Sewer Servicing Study (peer review) 

• Bayham Water Servicing Study (peer review) 

• Bayham Water and Wastewater Rate Study 

• Bradford West Gwillimbury Water and Sewer Rate Study 

• Brantford Water, Wastewater and Storm Water Rate Study 

• Brighton Water and Wastewater Rate Study 

• Campden (Lincoln) Sewer Servicing Study 

• Cavan-Millbrook Water and Sewer Servicing Study 

• Central Elgin Water Rates and Update 

• Central Elgin Wastewater Rates and Update 

• Central Huron Sewer Environmental Assessment and Financing Study 

• Central Huron Water and Wastewater Rate Study 

• Centre Wellington Water and Sewer Rates and Update 

• Chatham-Kent Water and Sewer Rates and Update 

• Cobourg Water and Sewer Rates 

• Cornwall Water and Sewer Rates and Update 

• Collingwood Water and Wastewater Rate Study 

• Deep River Water and Sewer Study and Update 

• East Garafraxa Water Rate Study 

• East Gwillimbury Water and Wastewater Rate Study 

• East Luther Grand Valley WPCP Financial Plan 

202


Studies, 2001-2012 (continued) 

• East Luther Grand Valley Water and Wastewater Rate Study 

• Erin Water Rate Study 

• Essex (Town) Water Rate Study and Update 

• Essex (Town) Wastewater Rate Study 

• Essex Union Water System Rate Study and Update 

• Essex Union Water Master Plan 

• Fort Frances Water and Wastewater Rate Study 

• Georgina Water and Sewer Rates 

• Greater Napanee Water and Sewer Rates 

• Guelph Eramosa Water and Sewer Rates and Update 

• Hamilton (City) Water and Wastewater Financial Plan Development Study 

• Hamilton (City) Water, Wastewater and Stormwater Rate Study 

• Kawartha Lakes Water and Sewer Rate Study 

• King Township Water and Wastewater Rate Study 

• Lakeshore Water and Sewer Rates 

• Lakeshore Water and Wastewater Master Plan 

• Lambton Area Water Supply System Rate Study 

• Lambton Shores Water and Sewer Rates 

• Leamington Water and Wastewater Rates 

• Lincoln Water and Sewer Rates and Update 

• (London) Elgin and Huron Water Systems Water Financial Plan and Rate Study 

• London Wastewater 20 Year Financial Plan 

• Madawaska Valley Water and Wastewater Rate Study and Update 

• Malahide – Servicing and Rate Evaluation for Several Water Systems 

• Malahide (Springfield) Sewage Collection System Servicing and Rate Evaluation 

• Mapleton Water and Sewer Rate Study 

• Meaford Water and Wastewater Rate Study 

• Midland Water Billing Audit 

• Midland Water and Wastewater Rate Study 

• Minto Water and Sewer Rate Study and Update 

• Mississippi Mills Water and Sewer Rate Study 

• Mono Water and Sewer Rates 

• Newbury Water Rate Agreement Review 

203



• Nobleton (King) Sewer Servicing Study 

• North Grenville Water and Wastewater Master Plan 

• North Middlesex Wastewater Rates – Impact of Servicing Alternatives 

• Orangeville Water and Sewer Rates and Update 

• Quinte West Water and Wastewater Rate Study 

• Parry Sound Water and Wastewater Rate Study 

• Peel Water and Wastewater Long Term Infrastructure Evaluation 

• Pelham Water and Wastewater Rate Study 

• Perth Water and Wastewater Rate Study 

• Petawawa Water and Wastewater Rate Study 

• Petrolia Water and Wastewater Rate Study 

• Plympton-Wyoming Water and Wastewater Rate Study 

• Point Edward Water and Wastewater Rate Study 

• Port Burwell Secondary Water System Rate Study 

• Port Hope Water and Sewer Rates 

• Prince Edward County Water and Sewer Rate Study 

• Prince George (BC) Water and Sewer Rates 

• Red Rock Water and Wastewater Rate Study 

• Renfrew Water and Sewer Rate Study 

• Richmond Hill Water and Wastewater Rate Study 

• Severn Water and Wastewater Rate Study 

• Shelburne Water and Wastewater Rate Study 

• Sioux Lookout Water and Sewer Rate Study 

• St. Thomas Sewer Rates and Update 

• St. Thomas Water Rates and Update 

• Southgate Water and Sewer Rates 

• South Huron Water and Wastewater Rate Study 

• Tay Water and Wastewater Rate Study 

• Tecumseh Water and Sewer Master plan and Rate Impact of Options 

• Tecumseh Water and Sewer Rates 

• Temiskaming Shores Water and Sewer Rate Study 

• Thames Centre – Dorchester Water and Sewer Rate Study 

• Union (Central Elgin) Water Servicing Study 

204



• Union Water System (Essex) Rate Study 

• Vaughan Water and Wastewater Rate Study 

• Walkerton Inquiry – several reports prepared on behalf of OWWA, OMWA and CELA 

• Warwick Water and Wastewater Rate Study 

• Wasaga Beach Water and Sewer Rates 

• Wellington North Water and Sewer Rates 

• West Lincoln Water and Wastewater Rate Study 

• Whitewater Region Water and Wastewater Rate Study 

• Windsor Water Rate Study 

• Woolwich Water and Sewer Rates 

• York Region Water and Wastewater Rate Study 

205

Experience in Ontario Regulation 453/07 – 

Financial Plans, 2009-2012 

• Adjala-Tosorontio – Water 

• Amaranth – Water 

• Aylmer – Water 

• Aylmer Secondary Water System 

• Bayham – Water 

• Brantford – Water and Wastewater 

• Brighton – Water and Wastewater 

• Cavan-Monaghan – Water and Wastewater 

• Central Elgin – Water 

• Central Huron – Water 

• Centre Wellington – Water and Wastewater 

• Chatham-Kent PUC – Water and Wastewater 

• Cobourg – Water 

• Collingwood – Water 

• Cornwall – Water 

• Deep River – Water and Wastewater 

• East Garafraxa – Water 

• East Gwillimbury – Water 

• East Luther Grand Valley – Water 

• Erin – Water 

• Essex (Town) – Water 

• Guelph/Eramosa – Water 

• Halton Region – Water 

• Kawartha Lakes – Water 

• King – Water and Wastewater 

• Kingsville – Water 

• Lambton Area Water Supply System (LAWSS) 

• Lambton Shores – Water 

• Leamington – Water 

• Lincoln – Water 

• Madawaska Valley – Water 

• Meaford – Water and Wastewater 

• Midland – Water and Wastewater 

• Minto – Water 

• Mississippi Mills – Water 

• Mono – Water 

• North Grenville – Water 

206


Financial Plans, 2009-2012 (continued) 

• Orangeville – Water and Wastewater 

• Parry Sound – Water 

• Penetanguishene – Water 

• Perth – Water 

• Petawawa – Water 

• Petrolia – Water 

• Plympton-Wyoming – Water 

• Point Edward – Water and Wastewater 

• Port Burwell Secondary Water System 

• Port Hope – Water 

• Quinte West – Water 

• Red Rock – Water 

• Renfrew – Water 

• Richmond Hill – Water and Wastewater 

• Severn – Water 

• Shelburne – Water 

• South Huron – Water 

• Southgate – Water 

• Stratford – Water 

• St. Thomas – Primary Water System 

• St. Thomas – Secondary Water System 

• Tay – Water 

• Tecumseh – Water 

• Thames Centre – Water 

• Union Water System – Water 

• Vaughan – Water 

• Warwick – Water 

• Wasaga Beach – Water 

• West Lincoln – Water 

• Whitchurch-Stouffville – Water 

• Whitewater Region – Water 

• Woolwich – Water 

• York Region – Water 

207

Staff Resources 

GARY D. SCANDLAN, B.A., PLE 

ASSOCIATE DIRECTOR 

EDUCATION 

1978 Received Bachelor of Arts degree in Economics from McMaster University. 

1985 Completed nine courses towards the attainment of a Certified Management Accountant 

designation. 

1993 Professional Land Economist 

EMPLOYMENT HISTORY 

1989- Senior Consultant and latterly Associate Director, Watson & Associates Economists Ltd. 

(formerly C.N. Watson and Associates Ltd.). Involved in studies related to Development Charge 

Studies, Local Government Finance and Restructuring, Financial Operations and Policy, Asset 

Management and Lifecycle Costing, and Industrial Market and Economic Forecasts. 

1984-89 Manager of Economic Analysis and Policy Development, Regional Municipality of Halton. 

Responsible for Capital Budgets, Debt Management, Cash Management, Banking Relations, 

Reserve Management, Credit Rating, Financial and Economic Studies and Financial and Security 

Requirements on new development. 

1983-84 Capital Budget and Debt Management Analyst, Regional Municipality of Halton. Responsible 

for Debt Management, Credit Rating, Work in Progress Accounting Control, Year End Financial 

Statement Preparation, Debenture Issues and Provincial Capital Grant Application and Audit. 

1978-83 Held several finance positions including, Supervisor of Grants and Cash Management and 

Supervisor of Capital Programs, within the Regional Municipality of Hamilton-Wentworth. 

Experience gained in the areas of Cash Management, Accounts Receivable, Reserves 

Management, Provincial Grants, Banking Relations, Capital Budget, Work in Progress 

Accounting Control, Local Improvements, Credit Rating, Debt Management, Debenture Issues 

and Payroll. 

Prior to joining Watson & Associates, Mr. Scandlan had eleven years' experience in a municipal finance 

environment, progressing to the senior management level. He has had direct responsibility and exposure to 

virtually all aspects of a Municipal Finance Department. During his tenure at the Region of Halton, Mr. Scandlan 

managed the Policy and Special Studies Section of the Finance Department, which provides internal financial, 

economic and administrative studies for the Corporation. Regional studies participated in included Residential 

Development Charge, Commercial/Industrial Development Charge, Development Processing Fees, Energy From 

Waste Financial Feasibility, Landfill Affordability and Impact Analysis, Recycling Program and Facility, 

Waterfront Parks and Municipal Marinas, Transit for the Disabled, Childcare, Liability Insurance, Administrative 

Space Needs, Museum Feasibility, and an Urban Structural Review. 

Gary Scandlan has more than 21 years’ experience as a consultant in economic, local government and planning 

matters. He has completed assignments in more than 100 municipalities, as well as for a number of private sector 

clients. His experience includes work in the Northwest Territories and throughout Ontario. 

With respect to development charge studies, Mr. Scandlan has been study director for more than 100 policy 

studies, ranging from the large urban municipalities (eg. Cities of Hamilton, London, Guelph, Orillia, St. Thomas 

and Orangeville) to smaller urban centres (eg. Renfrew, Arnprior, Milton, Halton Hills, Leamington, Tecumseh, 

208


Centre Wellington, East Gwillimbury), and Townships and Villages (eg. Townships of Guelph-Eramosa, Centre 

Wellington, Wilmot, Central Elgin). In addition to undertaking development charge calculations and completing 

public processes, Mr. Scandlan is a member of the firm’s senior management group, which interprets 

development charge legislative requirements, and develops innovative approaches to meet client needs within the 

legislative framework. Further, Mr. Scandlan provides continuing advice on development charge issues to his 

client base, and has been involved in a number of special studies and negotiation of front ending agreements and 

special development related contributions. 

Mr. Scandlan has had considerable involvement in the changes being made to the Water and Wastewater industry 

in Ontario, participating in the Walkerton Inquiry on behalf of the Ontario Municipal Water Association and the 

Ontario Municipal Water Association and assisting in presenting a discussion paper to the province with regard to 

Bill 175 (Sustainable Water and Sewage Systems Act). He has prepared articles on the new Act and has 

undertaken numerous seminars and workshops on behalf of OWWA, OMWA, AMO, MFOA, ACMTO, OPWA 

and Trent University. He has assisted over 60 municipalities in developing water and wastewater rates which 

incorporate Sustainable Asset Management principles. 

Mr. Scandlan is a member of the Municipal Finance Officers of Ontario, Canadian Water Works Association, 

Ontario Public Works Association and Toronto Area Business Economists. In addition, he is a Professional Land 

Economist. 

209


DAN WILSON, BBA, CA 

MANAGER, MUNICIPAL FINANCE 

EDUCATION 

2000 Honours Bachelor of Business Administration Degree, Wilfrid Laurier University. 

2004 Chartered Accountant (CA) Designation, Institute of Chartered Accountants of Ontario. 


2006 Joined Watson & Associates Economists Ltd. as a Senior Consultant progressing to his current 

responsibilities as Manager, Municipal Finance. Participating in a variety of PSAB 3150 

compliance, asset management, development charge, municipal finance, water and wastewater 

rate, and development approvals process user fee studies. 

2006 Director of Finance & Treasurer with the Township of Woolwich, Finance Department. 

Responsible for the day-to-day operation of the Finance Department. Areas of responsibility 

included property taxation, receivables/payables, payroll, purchasing, budgeting, and financial 

reporting/analysis, and financial policy setting. A member of the Township’s Senior 

Management Team. 

2004–05 Financial Manager/Deputy Treasurer with the Township of Centre Wellington, Finance 

Department. Responsible for Township budgeting, general ledger activity, year-end procedures, 

as well as financial analysis, reporting, and policy. Other various duties included the preparation 

of the annual financial statements and Financial Information Returns (FIR). A member of the 

Township’s Senior Management Team. 

2003-04 Budget Analyst with the Township of Centre Wellington, Finance Department. Responsibilities 

included preparing annual operating and capital budgets, performing multiple year forecasts, 

year-end audit preparation, and financial reporting and policy setting. A member of the 


1999-03 Senior Staff Accountant with BDO Dunwoody, Chartered Accountants. Responsible for auditing 

various public entities (municipalities, school boards, hospitals, co-op housing entities), as well 

as medium and small sized private corporations (hydro utilities, manufacturing and service 

corporations). Other responsibilities included preparation of financial statements and corporate 

tax returns, control and risk testing, and cash flow and budgeting analysis. 

Dan Wilson is a Manager, Municipal Finance with Watson & Associates Economists Ltd. and is involved in 

studies related to Local Government Finance, Financial Operations and Policy, and Long Term Infrastructure 

Planning. 

Currently, he is involved in various water and wastewater studies to provide municipalities with full cost recovery 

water and wastewater financial plans, as required under Bill 175, Sustainable Water and Sewage Systems Act. 

Mr. Wilson is involved in numerous development applications approvals process user fee studies to provide 

municipalities with full cost recovery for Planning Act, Building Code Act, and Municipal Act mandated services. 

In addition, he is involved in projects relating to municipal financial planning and reporting, including tangible 

capital assets, as mandated by the Public Sector Accounting Board (PSAB). 

210


MARY L. BAILEY, B.A. 

SENIOR CONSULTANT 

EDUCATION 

1986 Business Administration program with a major in Accounting and Finance - Sheridan College 

Institute of Technology and Advanced Learning 

2000 Completed ten courses towards the attainment of a Certified General Accountant Designation 

2003 Bachelor of Arts, Sociology, McMaster University 


2004- Joined Watson & Associates Economists Ltd. (formerly C.N. Watson and Associates Ltd.) as a 

Senior Consultant. Participating in Development Charge Studies, Water and Wastewater Rate 

Studies and User Fee Studies. 

2001-04 Financial Analyst, William Osler Health Centre, Brampton. Responsibility was to provide 

timely, accurate financial and statistical information, business and administrative advice, and 

education to a defined group of departments/programs in support of business decisions. These 

business decisions resulted in the effective and efficient management of the operations of the 

organization. Also included areas of responsibility were the preparation of budget, operating 

plan, custom reports and other Ministry of Health reporting. Performed analyses for the Post- 

Construction Operating Budget of the new hospital facility, collaboratively with the external 

consulting team. 

1995-01 Financial Analyst, The Regional Municipality of Halton. Responsible for the provision of 

timely, accurate financial and statistical information for the Health and Community and Social 

Services Departments. Responsibility included the provision of budget preparation, operating 

plans, Ministry of Health and Ministry of Community and Social Services reporting. Range of 

responsibility included providing technical education and instruction to program Managers and 

staff to enable them to plan appropriately. Was the key technical resource for two years on the 

Activity Based Costing implementation team. 

1987-95 Development Officer, The Regional Municipality of Halton. Responsible for implementation of 

Water and Wastewater Master Servicing and Financing Scheme servicing two local 

municipalities, securities, lot levy audit model, collection and allocation of lot levies on land 

severance and condominium applications and amounts collected by area municipalities. 

Responsibilities also included administration and implementation of development charge by-law, 

commitments on development agreements, securities and assisted with analysis and preparation 

of development related studies. This role also included the supervision of clerical staff in the 

Development section. 

Mary Bailey brings 14 years of experience in municipal budgeting and development with her, as well as 3 years 

of experience in health care budgeting and financial analysis. 

211

4304 Village Centre Court 

Mississauga, Ontario 

Canada L4Z 1S2 

Phone: (905) 272-3600 

Fax: (905) 272-3602 

e-mail: info@watson-econ.ca 

May 7, 2012 


4 Ontario Street 

P.O. Box 340 

Grand Bend 

ON N0M 1T0 

Attention: Ms. Janet Ferguson, Treasurer 

Dear Ms. Ferguson, 

Subject: 

Proposal for the Municipality of Lambton Shores Water and Wastewater Rate Study 

Update 

Further to your request, we are pleased to provide you with a proposal letter concerning the abovereferenced 

project. 

1. INTRODUCTION 

The Municipality of Lambton Shores has asked that a proposal be provided for a review and update of 

the Municipality’s Water and Wastewater Rate Study. The work provided herein will incorporate the final 

direction of Council in regards to the Wastewater Servicing Plan anticipate for the municipality. 

For the Municipality’s former Rate Study, detailed water system and wastewater system inventory 

information was obtained from the Municipality. Please note that we have not included a budget for 

engineering services in this proposal as it has been assumed that all required information needed to 

update the Rate Study would be provided by Municipal staff. The engineering assessment that you 

provide (if needed) should include the updated evaluation of the water and wastewater system inventory 

and capital needs which will feed into our financial analysis. This data may be obtained from the 

Municipality’s PSAB 3150 asset records. 

Based upon the request for the study and the proposed requirements for emerging legislation, our 

comments on each of the study tasks are detailed below: 

Task #1 

Task #2 

Task #3 

Task #4 

Task #5 

Assessment of Water Consumption Data 

Capital Needs Assessment 

Capital Cost Financing Options 

Operating Cost and Revenue Analysis 

Rate Calculations 

212 

H:\PROPOSAL\Lambton Shores\2012 DC W&WW\W & WW\Lambton Shores 2012 WWW Proposal.doc 

Planning for growth


Task #6 

Task #7 

Report Preparation 

Presentations and Meetings 

1.1 Assessment of Water Consumption Data (Task #1) 

• Communicate with Municipality personnel to obtain all information required for the project 

purpose. 

• Review and update historic records on water consumption and sewage flows by system. The 

historic consumption/flows records will be classified by class of user to assess consumption 

patterns. These classes may be defined as residents (single vs. multi-residential), commercial, 

industrial and institutional. Further refinements can be made based on discussions with staff. 

• Based on the average consumption patterns for above, the consumption forecast will be updated 

using the Municipality’s residential and non-residential forecasts resulting from the Municipality’s 

Development Charge Study or any other approved forecast document. We note that this analysis 

must consider the potential for additional existing customers arsing from the Wastewater 

Treatment Servicing Plan which would would provide for the timing and number of new customers 

to be added to the system. 

• This forecast will also assist in the review of capital needs, possible changes in operating 

expenditures and provide a basis for future forecasted rates. 

1.2 Capital Needs Assessment (Task #2) 

Review with staff and update the capital needs based upon: 

 

 

 

Review and update information required for project purposes and aggregate all existing and 

future growth capital and renewal/replacement/maintenance/operation items. Prioritize based on 

discussions with staff. 

Summarize into capital and operating components for existing system replacement needs and 

long-term replacement needs on a life cycle cost basis. 

Update 10-year plans for each of the above and prepare a discussion paper for review with 

municipal personnel before proceeding with rate determination activities. 

1.3 Capital Cost Financing Options (Task #3) 

 

 

Based on findings of Task #2, consider alternatives to debt and/or transfers from operating 

budgets. Evaluation would include other statutory authorities such as Development Charges, 

Part XII charges under the Municipal Act, development agreements under the Planning Act, local 

improvements, regulations, etc. 

In addition, we will consider the potential for and applicability to grant funding for capital works 

proposed in #2. As well, evolving changes which may arise regarding the Provincial review of 

water and sewer systems in Ontario will also be monitored and considered 

213 

H:\PROPOSAL\Lambton Shores\2012 DC W&WW\W & WW\Lambton Shores 2012 WWW Proposal.doc


 

Review with Municipality personnel prior to proceeding with rate determination. This discussion 

will address potential short to medium term impacts of utilizing alternative capital financing 

methods as a means of controlling rate levels. 

1.4 Operating Cost and Revenue Analysis (Task #4) 

Review and update operating costs and related annual cost components such as maintenance 

costs, testing, engineering/administration, reading/billing/collecting, etc. Break down into fixed and 

variable components. 

• From the future forecasts identified in Task #2, assess potential cost implications. Identify 

sensitivity impacts (fixed vs. variable cost factors) and cost drivers. 

• Provide discussion on reserve funds for various purposes (i.e. working fund, rate stabilization, life 

cycle, etc). 

1.5 Rate Calculations (Task #5) 

• Water and wastewater billings are currently calculated using a base charge (determined by meter 

size) and a consumption charge. Current 2012 rates are as follows: 

The water and wastewater rates will be updated using the rate structure (noted above) as 

implemented in the previous rate study. Also, other rate structures can be discussed with staff, 

as requested. 

1.6 Report Preparation (Task #6) 

 

 

 

Finalize the long term plans prepared as part of previous tasks for capital (existing system/future) 

and operating needs from a value engineering and/or long-term life cycle perspective. 

Prepare a capital/operating implementation plan from a technical and cost perspective. 

Provide the findings of the analysis in a letter report. 

214 



1.7 Presentations/Meetings (Task #7) 

 

We have provided for a meeting with staff to review draft calculations midway through the project 

(i.e. for discussion and analysis). In total, a provision of two meetings has been provided for (i.e. 

one staff meeting and one Council workshop). Further meetings can be accommodated at the 

request of the Municipality; however these meetings have not been included within the budget. 

2. WATSON & ASSOCIATES ECONOMISTS LTD. 

Watson & Associates Economists Ltd. is a firm of municipal economists, which has been in operation 

since 1982. With a municipal client base of more than 250 Ontario municipalities and utility 

commissions, many of which are long-term repeat clients, the firm is recognized as a leader in the 

municipal finance/local government field. The firm has a committed twenty-two person staff that has 

worked together for many years. The firm’s principals have participated extensively as expert witnesses 

on municipal finance matters at the Ontario Municipal Board for almost 30 years. 

A feature of many studies completed by the firm includes the development of a solid information basis, 

and then working closely with staff, and politicians to develop consensus around controversial issues. 

This was a major component of many of the development charge studies undertaken by the firm. 

Further, many of our studies involve public participation, presenting key information to the public in an 

understandable format, and seeking public input in developing recommendations and future directions as 

part of a study process. Our work has involved many aspects of municipal finance and economics 

ranging from financial feasibility assessments, capital and operating impacts of municipal servicing, 

demographic forecasts, local economy impact assessments, etc. 

Of particular note is that the Ministry of Municipal Affairs and Housing retained Watson & Associates 

Economists Ltd. in 1999 to prepare a comprehensive Municipal Capital Budgeting Handbook for 

distribution to all Ontario Municipalities. The handbook serves as a basis for solid long term financial 

planning, not only providing a basis for constructing and replacing new existing infrastructure but also to 

manage future tax rates at sustainable and acceptable levels. The firm was also retained to participate in 

the Walkerton Water Inquiry in regards to Issue papers 14 and 15 (dealing with financial, budgetary and 

administrative processes of municipal water operations). Several papers were prepared and submitted 

to the Inquiry along with participation at two Expert Panel Meetings and presentation to Judge O’Connor 

on two separate occasions. 

Gary Scandlan, PLE, Associate Director, would represent the firm and be responsible for all facets of 

the study process and will present the findings of the study at all staff, Council and the Public Meeting. 

Mr. Scandlan has been with the firm of Watson & Associates Economists Ltd. for 23 years before which 

he worked for two Regional municipalities. In regard to the latter, he held senior managerial positions and 

was directly responsible for long range financial planning, long term rate and tax impact planning as well 

as all facets of capital financing. He is presently a member of the firm’s senior management group, 

which develops interpretations of legislative requirements, as well as methodologies and formats and 

determines alternative policy strategies for all facets of the corporate assignments. Mr. Scandlan has 

undertaken rate studies for a number of municipalities of varying size and has advanced the concept of 

215 



long term lifecycle costing within rate structures. Mr. Scandlan has had considerable involvement in the 

changes being made to the water and wastewater industry in Ontario. Of particular note: 

represented the Ontario Water Works Association (OWWA), Ontario Municipal Water Association 

(OMWA) and Canada Environmental Association (CELA) during the Walkerton Inquiry. He 

prepared several submissions, participated in two expert panels and made presentations to 

Judge O’Connor on two occasions; 

assisted in the preparation of a formal submission to the Province on behalf of OWWA/OMWA 

upon first reading of Bill 155 (subsequently Bill 175); 

has been retained by OWWA/OMWA to represent the Associations during stakeholder 

discussions on the Regulations for both SWSSA and SDWA; 

has undertaken numerous lectures on Bill 175/195 and other aspects of the water industry in 

Ontario on behalf of AMO, AMCTO, APWA, OGRA/ROMA, OMWA, OWWA/CWWA and Trent 

University; 

worked with the Province of Ontario to refine Municipal Act legislation and regulations as it 

applies to water and wastewater services. 

Dan Wilson, BBA, CA, Manager, Municipal Finance, is responsible for the Rate Study modeling and 

report writing. He has extensive experience in the areas of municipal finance and municipal auditing with 

7 years industry practice with municipal governments and public accounting firms. Since joining the 

company in 2006, Dan has worked on numerous water and wastewater studies, Ont. Reg.453/07 water 

financial plan reporting requirements, full accrual financial reporting, development applications approvals 

process user fee studies, development charge studies, PSAB 3150, and asset management related 

studies. In 2005, Dan was a part of the Associate group that provided comments and potential impacts to 

the Public Sector Accounting Board (PSAB) in the creation and implementation of handbook section 

3150, relating to municipalities accounting for all tangible capital assets on their financial statements. 

Mary Bailey, BA, Senior Consultant, will assist in data collection, compilation and report preparation. 

Mary’s career includes working for 14 years in municipal budgeting and development, as well as 3 years 

in health care budgeting and financial analysis. Her work for the past six years at Watson & Associates 

Economists Ltd. has included Development Charge studies, Fiscal Impact Studies, Development 

Application Approval Process (DAAP) studies and Water and Wastewater Rate studies. 

3. BUDGET 

Our proposed budget for the project based on the items outlined in our work program is $14,900 

excluding applicable taxes. The current budget does not include outside engineering and would need to 

be arranged separately if the need exists. Should this budget not reflect the level of effort envisioned by 

Municipal staff, we would be pleased to review the scope of the work and budgetary requirement. 

The quotation provides for an electronic version of the Final Report, along with a camera-ready copy 

suitable for reproduction. 

The budget is provided on the following table: 

216 



Estimated Project Budget 

Gary 

Scandlan, 

Associate 

Director 

Dan Wilson, 

Manager 

Municipal 

Finance 

Mary Bailey, 

Senior 

Consultant 

Water and Wastewater Rate Study Update 

1. Assessment of Consumption 2 2 6 10 

2. Capital Needs 1 2 4 7 

3. Capital Financing 1 2 6 9 

4. Operating Costs 1 2 6 9 

5. Rate Calculations 2 2 6 10 

6. Report(s) Preparation 1 2 4 7 

7. Presentation/Meetings 12 12 2 26 

Total 19 24 34 77 

Hourly Rate 250 190 155 

Sub‐total (excluding disbursements and taxes) 14,455 

Disbursements 500 

TOTAL ‐ WATER AND WASTEWATER RATE UPDATE, Rounded (excluding applicable taxes) $ 14,900 

Total 

4. TIME SCHEDULE 

Our proposed project timeline is outlined in the table below. Should this timeline not reflect the 

requirements of the Municipality, we would be pleased to review and revise as necessary. 

SCHEDULE OF PROJECT ACTIVITIES 

WATER AND WASTEWATER RATE STUDY 

Details 

2012 

June July Aug Sept 

1. Assessment of Consumption 

2. Capital Needs 

3. Capital Financing 

4. Operating Costs 

5. Rate Calculations 

6. Report(s) Preparation 

7. Presentation/Meetings SM CW 

SM - Staff Meeting w ith Watson 

CW - Council Workshop 

We note that these timelines are dependent on staff meeting their timelines as we will require their input 

prior to being able to undertake all aspects of the financial analysis. 

217 



5. OTHER MATTERS 

5.1 Municipality Staff Resources and Responsibilities 

Municipality staff assistance will be required regarding the provision of information such as historic 

consumption/flow data, financial data (both capital and operating), system inventory information, existing 

policies regarding present rate structure, and other fees and revenues sources. It is anticipated that time 

commitments over and above the time requirements for the provision of data will to some extent depend 

upon the number of policy issues which may be defined at the project initiation meeting. Based on 

information gained during the last study, we will review and update the following information: 

Past studies and/or staff reports related to system needs (Future Growth/Existing system upgrade 

requirements and replacement/optimization efforts/information); 

Past two year and future long-term capital and operating budgets (actual operating costs, items 

and sources included); 

Inventory of water system infrastructure (WIM’s) and sewer infrastructure (SIM’s) To include age, 

materials, location, length, size and any related maintenance history information, provided in 

AIMS and/or state of the art lifecycle report; 

Summary of operational policies and non rate fees and charges; 

Summary of number of customers by class and consumption data by classes of users for 2010, 

2011 and 2012; 

Historical water conservation efforts (and related measures of success), water loss 

detection/repair efforts etc.; 

Any water and/or wastewater agreements terms and conditions with respect to possible servicing 

arrangements with others and; 

Most recent letter from Ministry of Municipal Affairs regarding debt capacity limits. 

5.2 Conflict of Interest 

We have reviewed our current projects and confirm that none of the project team members has a conflict 

of interest. 

218 



6. TERMS AND CONDITIONS 

6.1 Timely and Accurate Information 

You agree to use reasonable skill, care and attention to ensure that all information we may reasonably 

require is provided on a timely basis and is accurate and complete. You agree to notify us if you 

subsequently learn that the information provided is incorrect or inaccurate or otherwise should not be 

relied upon. 

6.2 Changes to Service 

Either party may request changes to the Services. We shall work with you to consider and, if 

appropriate, to vary any aspect of the Engagement, subject to payment of reasonable additional fees and 

a reasonable additional period to provide any additional Services. Any variation to the Contract, 

including any variation to fees, services or time for performance of the Services, shall be set forth in 

separate correspondence which shall form part of the Contract and to which these Terms and Conditions 

shall apply. 

6.3 Reliance on Drafts 

You acknowledge draft reports or advice, whether oral or written, issued by us may be subject to further 

work, revisions and other factors which may mean that such drafts are substantially different from any 

final report or advice issued. 

6.4 Payment of Fees 

We reserve the right to charge interest at the rate of 1% per month for payment of any invoices not 

received within 45 days of billing. 

6.5 Limitation of Liability 

Watson & Associates Economists Ltd.’s entire liability to the client under this engagement for damages 

from any cause whatsoever shall not exceed the aggregate of the amounts paid by you pursuant to this 

Contract Letter. 

6.6 Resolving Disputes 

If any dispute arises between us, we will attempt to resolve the dispute in good faith by senior level 

negotiations. Where both of us agree that it may be beneficial, we will seek to resolve the dispute 

through alternative dispute resolution. 

219 


220

APPENDIX A 

WATSON & ASSOCIATES ECONOMISTS LTD. 

221 


OUR PHILOSOPHY 

At Watson & Associates, we firmly believe that professional expertise, 

wide experience with local issues and the provincial legislative 

environment, and an understanding of client expectations are 

the basic fundamentals for analyzing issues 

and securing the desired results. With every 

assignment, we strive to identify the strategies 

that are best suited to meeting the challenges 

facing our clients. Since 1982, our integrated 

team of financial and economic specialists has 

provided quality research and analytical expertise 

“We strive to identify 

the strategies that are 

best suited to meeting 

the challenges facing 

our clients.” 

to clients. In that time, we have built long-term relationships with a 

broad range of municipal, provincial and school board clients, who 

value our judgment and advice. Also, the firm has numerous working 

relationships with major law firms, planning and engineering companies, 

with whom we also work on multi-disciplinary assignments. 

222

CORPORATE PROFILE 

Watson & Associates is one of Canada’s leading economic consulting 

firms. Established in 1982, we offer a comprehensive range of fiscal 

planning and policy services to clients in government and the private 

sector throughout Ontario and beyond. 

Our unique and dynamic team of specialists 

has assisted clients from over 250 municipalities, 

utilities and school boards, as well as private 

industry, and senior levels of government, to 

frame their financial and economic strategies. 

Watson & Associates is widely recognized as 

“We are well known 

for achieving results 

that translate into 

successful outcomes 

for our clients.” 

a leading authority on the fiscal aspects of the municipal government 

sector. The firm has earned its reputation for quality of analysis, as well 

as pragmatic and insightful interpretation of the issues we manage. 

We are well known for achieving results that translate into successful 

outcomes for our clients. 

223

OUR SERVICES 

We offer our clients a broad range of economic forecasting and 

financial planning services to help them plan for their future. 

Our main areas of specialization include: 

MUNICIPAL, SCHOOL BOARD AND 

UTILITY FINANCIAL POLICY STUDIES 

• Financial and economic impact assessment for 

major projects and new development areas 

• Municipal capital and operating budget policy 

• User rate studies (i.e. water, wastewater, storm 

water and solid waste, rates and development 

processing fees and building permit fees) 

• Long range planning for school accommodation 

Asset management and PSAB 

DEVELOPMENT CHARGE POLICY 

• Municipal, utility and education development 

charges, including research and calculation of the 

charge, by-law adoption process, expert witness 

testimony, front-end financing, subdivision 

agreement links and implementation matters 

DEVELOPMENT MARKET AND 

DEMOGRAPHIC FORECASTING STUDIES 

• Forecasts, feasibility studies and land needs 

assessment for a variety of land uses 

• Population, household, non-residential space and 

employment forecasts 

• Growth management studies 

SERVICE MASTERPLANNING AND 

ECONOMIC ASSESSMENT 

• Assessment of long-term service needs 

• Present value costing and financial affordability 

evaluation for major undertakings 

• Property value impact and compensation policy 

• Business, employment and other economic impacts 

LOCAL GOVERNMENT RESTRUCTURING 

• Assessment of options and strategies 

• Service evaluation and financial impact analysis 

• Benchmarking and performance measurement 

• Asset and liability distribution 

Our goal is to do the very best for our clients. We are determined to 

produce outstanding results by taking advantage of the most appropriate 

computer modelling, analytical techniques and up-to-date databases and 

research available. At Watson & Associates, our vision is to continue to 

strive for excellence. We endeavour to go beyond our clients’ expectations 

of service and establish ourselves as the leading provider of top-quality 

economic consulting services in our selected markets. 

224

Financial Plan Reporting Under 

Safe Drinking Water Act 

On August 16, 2007, the MOE passed O.Reg. 

453/07 under the Safe Drinking Water Act 

which requires the preparation of financial 

plans for water (and wastewater) systems. 

Generally, 

• the financial plan is to be completed and 

submitted by the later of July 1, 2010 or 

six months after approval of water license; 

• the financial plan shall be for 6 years or 

longer; 

• the financial plan is mandatory for water 

and “encouraged” for wastewater; 

• reporting to the Province will be on an 

accrual basis consistent with PSAB 

reporting requirements. 

There are several steps that must be taken in 

preparing the financial plan. These include: 

• analyzing the immediate capital needs for 

infrastructure replacements and growthrelated 

needs and how to finance them; 

• looking at longer term needs – up to 80 

years – and developing life cycle 

replacement costs for the infrastructure 

and determining how much money needs 

to be reserved for those replacement 

costs; 

• assessing the costs of the water and 

sewer systems, including operating, 

inflation, growth, capital and debt carrying 

charges. 

Watson & Associates has both the knowledge 

of municipal finance and economics, and the 

demonstrated experience in this particular 

area, to undertake the financial plan that will 

meet, or exceed the Province’s requirements. 

Our firm is committed to carefully monitoring 

developments in this field. We have already 

carried out similar assignments for more than 

75 municipalities. 

Our specialists in this area include: 

Gary Scandlan, 

Associate Director 

Andrew Grunda, 

Principal 

Dan Wilson, 

Manager, 

Municipal Finance 

Nancy Neale, 


Mary Bailey, 


Amy Vesprini, 

Consultant 

225


Studies, 2001-2012 

• Adjala-Tosorontio Water and Sewer Rate Study 

• Amaranth Water Rate Study 

• Amherstburg Water Rate Study 

• Amherstburg Wastewater Environmental Assessment and Financial Impact 

• Arnprior Water and Sewer Rate Study 

• Aurora Water and Sewer Lifecycle Reserves 

• Aylmer Wastewater Treatment and Collection System and Update 

• Aylmer Sustainable Water and Sewage System Rate Study and Update 

• Aylmer Secondary Water System Rate Study 

• Bancroft Water and Sewer Study 

• Bancroft Water Metering Audit 

• Bayham Sanitary Sewer Servicing Study (peer review) 

• Bayham Water Servicing Study (peer review) 

• Bayham Water and Wastewater Rate Study 

• Bradford West Gwillimbury Water and Sewer Rate Study 

• Brantford Water, Wastewater and Storm Water Rate Study 

• Brighton Water and Wastewater Rate Study 

• Campden (Lincoln) Sewer Servicing Study 

• Cavan-Millbrook Water and Sewer Servicing Study 

• Central Elgin Water Rates and Update 

• Central Elgin Wastewater Rates and Update 

• Central Huron Sewer Environmental Assessment and Financing Study 

• Central Huron Water and Wastewater Rate Study 

• Centre Wellington Water and Sewer Rates and Update 

• Chatham-Kent Water and Sewer Rates and Update 

• Cobourg Water and Sewer Rates 

• Cornwall Water and Sewer Rates and Update 

• Collingwood Water and Wastewater Rate Study 

• Deep River Water and Sewer Study and Update 

• East Garafraxa Water Rate Study 

• East Gwillimbury Water and Wastewater Rate Study 

• East Luther Grand Valley WPCP Financial Plan 

226



• East Luther Grand Valley Water and Wastewater Rate Study 

• Erin Water Rate Study 

• Essex (Town) Water Rate Study and Update 

• Essex (Town) Wastewater Rate Study 

• Essex Union Water System Rate Study and Update 

• Essex Union Water Master Plan 

• Fort Frances Water and Wastewater Rate Study 

• Georgina Water and Sewer Rates 

• Greater Napanee Water and Sewer Rates 

• Guelph Eramosa Water and Sewer Rates and Update 

• Hamilton (City) Water and Wastewater Financial Plan Development Study 

• Hamilton (City) Water, Wastewater and Stormwater Rate Study 

• Kawartha Lakes Water and Sewer Rate Study 

• King Township Water and Wastewater Rate Study 

• Lakeshore Water and Sewer Rates 

• Lakeshore Water and Wastewater Master Plan 

• Lambton Area Water Supply System Rate Study 

• Lambton Shores Water and Sewer Rates 

• Leamington Water and Wastewater Rates 

• Lincoln Water and Sewer Rates and Update 

• (London) Elgin and Huron Water Systems Water Financial Plan and Rate Study 

• London Wastewater 20 Year Financial Plan 

• Madawaska Valley Water and Wastewater Rate Study and Update 

• Malahide – Servicing and Rate Evaluation for Several Water Systems 

• Malahide (Springfield) Sewage Collection System Servicing and Rate Evaluation 

• Mapleton Water and Sewer Rate Study 

• Meaford Water and Wastewater Rate Study 

• Midland Water Billing Audit 

• Midland Water and Wastewater Rate Study 

• Minto Water and Sewer Rate Study and Update 

• Mississippi Mills Water and Sewer Rate Study 

• Mono Water and Sewer Rates 

• Newbury Water Rate Agreement Review 

227



• Nobleton (King) Sewer Servicing Study 

• North Grenville Water and Wastewater Master Plan 

• North Middlesex Wastewater Rates – Impact of Servicing Alternatives 

• Orangeville Water and Sewer Rates and Update 

• Quinte West Water and Wastewater Rate Study 

• Parry Sound Water and Wastewater Rate Study 

• Peel Water and Wastewater Long Term Infrastructure Evaluation 

• Pelham Water and Wastewater Rate Study 

• Perth Water and Wastewater Rate Study 

• Petawawa Water and Wastewater Rate Study 

• Petrolia Water and Wastewater Rate Study 

• Plympton-Wyoming Water and Wastewater Rate Study 

• Point Edward Water and Wastewater Rate Study 

• Port Burwell Secondary Water System Rate Study 

• Port Hope Water and Sewer Rates 

• Prince Edward County Water and Sewer Rate Study 

• Prince George (BC) Water and Sewer Rates 

• Red Rock Water and Wastewater Rate Study 

• Renfrew Water and Sewer Rate Study 

• Richmond Hill Water and Wastewater Rate Study 

• Severn Water and Wastewater Rate Study 

• Shelburne Water and Wastewater Rate Study 

• Sioux Lookout Water and Sewer Rate Study 

• St. Thomas Sewer Rates and Update 

• St. Thomas Water Rates and Update 

• Southgate Water and Sewer Rates 

• South Huron Water and Wastewater Rate Study 

• Tay Water and Wastewater Rate Study 

• Tecumseh Water and Sewer Master plan and Rate Impact of Options 

• Tecumseh Water and Sewer Rates 

• Temiskaming Shores Water and Sewer Rate Study 

• Thames Centre – Dorchester Water and Sewer Rate Study 

• Union (Central Elgin) Water Servicing Study 

228



• Union Water System (Essex) Rate Study 

• Vaughan Water and Wastewater Rate Study 

• Walkerton Inquiry – several reports prepared on behalf of OWWA, OMWA and CELA 

• Warwick Water and Wastewater Rate Study 

• Wasaga Beach Water and Sewer Rates 

• Wellington North Water and Sewer Rates 

• West Lincoln Water and Wastewater Rate Study 

• Whitewater Region Water and Wastewater Rate Study 

• Windsor Water Rate Study 

• Woolwich Water and Sewer Rates 

• York Region Water and Wastewater Rate Study 

229


Financial Plans, 2009-2012 

• Adjala-Tosorontio – Water 

• Amaranth – Water 

• Aylmer – Water 

• Aylmer Secondary Water System 

• Bayham – Water 

• Brantford – Water and Wastewater 

• Brighton – Water and Wastewater 

• Cavan-Monaghan – Water and Wastewater 

• Central Elgin – Water 

• Central Huron – Water 

• Centre Wellington – Water and Wastewater 

• Chatham-Kent PUC – Water and Wastewater 

• Cobourg – Water 

• Collingwood – Water 

• Cornwall – Water 

• Deep River – Water and Wastewater 

• East Garafraxa – Water 

• East Gwillimbury – Water 

• East Luther Grand Valley – Water 

• Erin – Water 

• Essex (Town) – Water 

• Guelph/Eramosa – Water 

• Halton Region – Water 

• Kawartha Lakes – Water 

• King – Water and Wastewater 

• Kingsville – Water 

• Lambton Area Water Supply System (LAWSS) 

• Lambton Shores – Water 

• Leamington – Water 

• Lincoln – Water 

• Madawaska Valley – Water 

• Meaford – Water and Wastewater 

• Midland – Water and Wastewater 

• Minto – Water 

• Mississippi Mills – Water 

• Mono – Water 

• North Grenville – Water 

230


Financial Plans, 2009-2012 (continued) 

• Orangeville – Water and Wastewater 

• Parry Sound – Water 

• Penetanguishene – Water 

• Perth – Water 

• Petawawa – Water 

• Petrolia – Water 

• Plympton-Wyoming – Water 

• Point Edward – Water and Wastewater 

• Port Burwell Secondary Water System 

• Port Hope – Water 

• Quinte West – Water 

• Red Rock – Water 

• Renfrew – Water 

• Richmond Hill – Water and Wastewater 

• Severn – Water 

• Shelburne – Water 

• South Huron – Water 

• Southgate – Water 

• Stratford – Water 

• St. Thomas – Primary Water System 

• St. Thomas – Secondary Water System 

• Tay – Water 

• Tecumseh – Water 

• Thames Centre – Water 

• Union Water System – Water 

• Vaughan – Water 

• Warwick – Water 

• Wasaga Beach – Water 

• West Lincoln – Water 

• Whitchurch-Stouffville – Water 

• Whitewater Region – Water 

• Woolwich – Water 

• York Region – Water 

231


GARY D. SCANDLAN, B.A., PLE 

ASSOCIATE DIRECTOR 

EDUCATION 

1978 Received Bachelor of Arts degree in Economics from McMaster University. 

1985 Completed nine courses towards the attainment of a Certified Management Accountant 

designation. 

1993 Professional Land Economist 


1989- Senior Consultant and latterly Associate Director, Watson & Associates Economists Ltd. 

(formerly C.N. Watson and Associates Ltd.). Involved in studies related to Development Charge 

Studies, Local Government Finance and Restructuring, Financial Operations and Policy, Asset 

Management and Lifecycle Costing, and Industrial Market and Economic Forecasts. 

1984-89 Manager of Economic Analysis and Policy Development, Regional Municipality of Halton. 

Responsible for Capital Budgets, Debt Management, Cash Management, Banking Relations, 

Reserve Management, Credit Rating, Financial and Economic Studies and Financial and Security 

Requirements on new development. 

1983-84 Capital Budget and Debt Management Analyst, Regional Municipality of Halton. Responsible 

for Debt Management, Credit Rating, Work in Progress Accounting Control, Year End Financial 

Statement Preparation, Debenture Issues and Provincial Capital Grant Application and Audit. 

1978-83 Held several finance positions including, Supervisor of Grants and Cash Management and 

Supervisor of Capital Programs, within the Regional Municipality of Hamilton-Wentworth. 

Experience gained in the areas of Cash Management, Accounts Receivable, Reserves 

Management, Provincial Grants, Banking Relations, Capital Budget, Work in Progress 

Accounting Control, Local Improvements, Credit Rating, Debt Management, Debenture Issues 

and Payroll. 

Prior to joining Watson & Associates, Mr. Scandlan had eleven years' experience in a municipal finance 

environment, progressing to the senior management level. He has had direct responsibility and exposure to 

virtually all aspects of a Municipal Finance Department. During his tenure at the Region of Halton, Mr. Scandlan 

managed the Policy and Special Studies Section of the Finance Department, which provides internal financial, 

economic and administrative studies for the Corporation. Regional studies participated in included Residential 

Development Charge, Commercial/Industrial Development Charge, Development Processing Fees, Energy From 

Waste Financial Feasibility, Landfill Affordability and Impact Analysis, Recycling Program and Facility, 

Waterfront Parks and Municipal Marinas, Transit for the Disabled, Childcare, Liability Insurance, Administrative 

Space Needs, Museum Feasibility, and an Urban Structural Review. 

Gary Scandlan has more than 21 years’ experience as a consultant in economic, local government and planning 

matters. He has completed assignments in more than 100 municipalities, as well as for a number of private sector 

clients. His experience includes work in the Northwest Territories and throughout Ontario. 

With respect to development charge studies, Mr. Scandlan has been study director for more than 100 policy 

studies, ranging from the large urban municipalities (eg. Cities of Hamilton, London, Guelph, Orillia, St. Thomas 

and Orangeville) to smaller urban centres (eg. Renfrew, Arnprior, Milton, Halton Hills, Leamington, Tecumseh, 

232


Centre Wellington, East Gwillimbury), and Townships and Villages (eg. Townships of Guelph-Eramosa, Centre 

Wellington, Wilmot, Central Elgin). In addition to undertaking development charge calculations and completing 

public processes, Mr. Scandlan is a member of the firm’s senior management group, which interprets 

development charge legislative requirements, and develops innovative approaches to meet client needs within the 

legislative framework. Further, Mr. Scandlan provides continuing advice on development charge issues to his 

client base, and has been involved in a number of special studies and negotiation of front ending agreements and 

special development related contributions. 

Mr. Scandlan has had considerable involvement in the changes being made to the Water and Wastewater industry 

in Ontario, participating in the Walkerton Inquiry on behalf of the Ontario Municipal Water Association and the 

Ontario Municipal Water Association and assisting in presenting a discussion paper to the province with regard to 

Bill 175 (Sustainable Water and Sewage Systems Act). He has prepared articles on the new Act and has 

undertaken numerous seminars and workshops on behalf of OWWA, OMWA, AMO, MFOA, ACMTO, OPWA 

and Trent University. He has assisted over 60 municipalities in developing water and wastewater rates which 

incorporate Sustainable Asset Management principles. 

Mr. Scandlan is a member of the Municipal Finance Officers of Ontario, Canadian Water Works Association, 

Ontario Public Works Association and Toronto Area Business Economists. In addition, he is a Professional Land 

Economist. 

233


DAN WILSON, BBA, CA 

MANAGER, MUNICIPAL FINANCE 

EDUCATION 

2000 Honours Bachelor of Business Administration Degree, Wilfrid Laurier University. 

2004 Chartered Accountant (CA) Designation, Institute of Chartered Accountants of Ontario. 


2006 Joined Watson & Associates Economists Ltd. as a Senior Consultant progressing to his current 

responsibilities as Manager, Municipal Finance. Participating in a variety of PSAB 3150 

compliance, asset management, development charge, municipal finance, water and wastewater 

rate, and development approvals process user fee studies. 

2006 Director of Finance & Treasurer with the Township of Woolwich, Finance Department. 

Responsible for the day-to-day operation of the Finance Department. Areas of responsibility 

included property taxation, receivables/payables, payroll, purchasing, budgeting, and financial 

reporting/analysis, and financial policy setting. A member of the Township’s Senior 

Management Team. 

2004–05 Financial Manager/Deputy Treasurer with the Township of Centre Wellington, Finance 

Department. Responsible for Township budgeting, general ledger activity, year-end procedures, 

as well as financial analysis, reporting, and policy. Other various duties included the preparation 

of the annual financial statements and Financial Information Returns (FIR). A member of the 


2003-04 Budget Analyst with the Township of Centre Wellington, Finance Department. Responsibilities 

included preparing annual operating and capital budgets, performing multiple year forecasts, 

year-end audit preparation, and financial reporting and policy setting. A member of the 


1999-03 Senior Staff Accountant with BDO Dunwoody, Chartered Accountants. Responsible for auditing 

various public entities (municipalities, school boards, hospitals, co-op housing entities), as well 

as medium and small sized private corporations (hydro utilities, manufacturing and service 

corporations). Other responsibilities included preparation of financial statements and corporate 

tax returns, control and risk testing, and cash flow and budgeting analysis. 

Dan Wilson is a Manager, Municipal Finance with Watson & Associates Economists Ltd. and is involved in 

studies related to Local Government Finance, Financial Operations and Policy, and Long Term Infrastructure 

Planning. 

Currently, he is involved in various water and wastewater studies to provide municipalities with full cost recovery 

water and wastewater financial plans, as required under Bill 175, Sustainable Water and Sewage Systems Act. 

Mr. Wilson is involved in numerous development applications approvals process user fee studies to provide 

municipalities with full cost recovery for Planning Act, Building Code Act, and Municipal Act mandated services. 

In addition, he is involved in projects relating to municipal financial planning and reporting, including tangible 

capital assets, as mandated by the Public Sector Accounting Board (PSAB). 

234


MARY L. BAILEY, B.A. 

SENIOR CONSULTANT 

EDUCATION 

1986 Business Administration program with a major in Accounting and Finance - Sheridan College 

Institute of Technology and Advanced Learning 

2000 Completed ten courses towards the attainment of a Certified General Accountant Designation 

2003 Bachelor of Arts, Sociology, McMaster University 


2004- Joined Watson & Associates Economists Ltd. (formerly C.N. Watson and Associates Ltd.) as a 

Senior Consultant. Participating in Development Charge Studies, Water and Wastewater Rate 

Studies and User Fee Studies. 

2001-04 Financial Analyst, William Osler Health Centre, Brampton. Responsibility was to provide 

timely, accurate financial and statistical information, business and administrative advice, and 

education to a defined group of departments/programs in support of business decisions. These 

business decisions resulted in the effective and efficient management of the operations of the 

organization. Also included areas of responsibility were the preparation of budget, operating 

plan, custom reports and other Ministry of Health reporting. Performed analyses for the Post- 

Construction Operating Budget of the new hospital facility, collaboratively with the external 

consulting team. 

1995-01 Financial Analyst, The Regional Municipality of Halton. Responsible for the provision of 

timely, accurate financial and statistical information for the Health and Community and Social 

Services Departments. Responsibility included the provision of budget preparation, operating 

plans, Ministry of Health and Ministry of Community and Social Services reporting. Range of 

responsibility included providing technical education and instruction to program Managers and 

staff to enable them to plan appropriately. Was the key technical resource for two years on the 

Activity Based Costing implementation team. 

1987-95 Development Officer, The Regional Municipality of Halton. Responsible for implementation of 

Water and Wastewater Master Servicing and Financing Scheme servicing two local 

municipalities, securities, lot levy audit model, collection and allocation of lot levies on land 

severance and condominium applications and amounts collected by area municipalities. 

Responsibilities also included administration and implementation of development charge by-law, 

commitments on development agreements, securities and assisted with analysis and preparation 

of development related studies. This role also included the supervision of clerical staff in the 

Development section. 

Mary Bailey brings 14 years of experience in municipal budgeting and development with her, as well as 3 years 

of experience in health care budgeting and financial analysis. 

235



TO: 

FROM: 

RE: 



Pool Filling and Sewer Charges 



REPORT 

At the April 16 th , 2012 Council meeting Treasurers report TR-21-2012 was reviewed and 

approved by Council. This report outlined the Utility Billing policy that we have for 

Lambton Shores. 

In this report the following paragraph was noted: 

One area that we have changed and incorporated in this policy is the reduction 

for filling swimming pools. After consultation with the Community Services 

Department, we would recommend that this practice be discontinued. This 

reduction was provided by some of the former municipalities as we entered into 

amalgamation and was subsequently carried on. There hasn’t been a written 

policy for this or similar items so staff would appreciate clarity on this issue. We 

have seen this type of request increase in number as well as type – ex in 2010 

we had 36 requests and in 2011 we had 47 and the requests have changed from 

just pools to hot tubs and ice rinks. The average adjustment is $37.00 for pools. 

There is a significant amount of administration required to amend our billing 

system to accommodate this allowance and staff feel it would be appropriate to 

discontinue the historical practice for pools and apply it to similar requests for hot 

tubs and rinks. 

Since this courtesy was discontinued it has raised concerns with some residents and 

now Council has before them a formal request from Albert Shaw to have this issue 

reconsidered. 

When we were updating our information we did canvas some other municipalities to see 

what their practices were. What we found was there was only 1 of 4 municipalities that 

did a reduction; however, they required them to rent a temporary meter at $10.00 and 

use it when filling the pool and return it when complete and the meter reading is used to 

apply the adjustment. As noted in TR-21-2012 this was a courtesy done by a couple of 

the 5 former municipalities prior to amalgamation. To explain the process further – our 

billing process was: we charge the customers based on the water that flows through the 

water meter for both water and sewer, the water and sewer rates are applied separately 

for the charge as the per cubic meter is different for the two types of infrastructure or 

departments. 

236

We would then manually reduce the sewer billing by the amount of cubic meters 

required to fill their pool – only if we were informed of the volume required to fill. Again, 

this was a practice done by 1 or 2 of the 5 former municipalities – so it was never a 

policy and more of a courtesy – therefore it has always been a charge and what was 

incorporated in the new policy is an actual statement that would discontinue the 

reduction practice. 

If Council wishes to amend the approved policy, I would suggest that the 

implementation begin with the next season as there are customers that have already 

completed their fills. 



Treasurer 

237

238


TR Report No. 46-2012 Wednesday July 4, 2012 

TO: 

FROM: 

RE: 



Draft Year to Date Operating and Capital Financial Statements as of 

June 30, 2012 


For Council review. 

REPORT 

Attached to this report are the Draft Year to Date Operating and Capital Financial 

Statements as of June 30, 2012 for Lambton Shores. The Department Heads review 

the detailed operating statements monthly to ensure that they are within the approved 

budgets. This report is meant as a supplement to all previous financial reports and 

comments are incorporated from the other Department Heads. 

Treasurer’s Comments 

The statements are reflective of six months of operations for Lambton Shores with the 

many seasonal business units that we have. The winter activities represent a 50% 

usage at this time and the summer activities are just ramping up. 

The taxation revenue is 50% of the previous years taxation with the actual 2012 billings 

being issued in late July. Expenses for the reserve fund transfers have not been 

completed at this time as we typically wait for appropriate cash flow to cover the large 

expense. 

Director of Community Services Comments 

Transportation 

All operating accounts currently on track for revenue and expenses. 

Bottom line is primarily affected by not yet having recognized the expenses 

incurred through transfers to reserve. 

Harbours 

Revenue is slightly higher than expected due to collections of slip fees occurring 

at the start of the season, but this will normalize over the coming months. 

Similarly, expenses are slightly lower than projected due to the season only 

having just begun. Like expenses, these will normalize over the season. 

239

Arenas 


Waste Management 


Recreation & Leisure Services 

Expenses currently show as being below projected levels. This is a function of a 

pending transfer to reserve. 

Recreation - Parks 


Recreation – Beach 

Revenue and expenses are reflective of the beach season having just begun. 

Expenses are slightly higher than revenue due to fact that the beach 

maintenance season begins earlier in the year than the beach usage season. 

Revenue is entirely reflective of the beach usage season having just begun. 

Community Centres & Libraries 

Revenue on track for YTD 

The timing of the debt repayment contributes to the lower expenses at this time. 

Drainage 

Expenses are higher than projected as a result of drain construction costs that 

were not planned for. 

Capital 

The capital summary includes notes on the status of the many projects underway in 

Lambton Shores. 

Summary 

The June 30 th , 2012 Draft Year to Date statements for Lambton Shores represent the 

typical first 6 months of activities for the Municipality. The summer seasonal activities 

will impact the next two months of statements with the final 4 months picking up the 

balance of the winter activities. If you have any specific questions, myself or the 

pertinent Department Head would be pleased to clarify them for you. 



Treasurer 

240


2012 Draft Operating Year to Date Summary as of June 30, 2012 

FINAL BUDGET DRAFT YTD AVAILABLE % Used 

Taxation 

Revenue 9,004,465.73 4,186,636.59 4,817,829.14 46.50% 

Policing 

Revenue 

Policing 908,872.22 456,655.81 452,216.41 50.24% 

Community Police Group - - - 

Sub Total 908,872.22 456,655.81 452,216.41 50.24% 

Expense 

Policing 3,164,422.69 1,599,198.52 1,565,224.17 50.54% 

Community Police Group 338.13 338.13 0.00% 

Sub Total 3,164,760.82 1,599,198.52 1,565,562.30 50.53% 

Policing Total 2,255,888.60 1,142,542.71 1,113,345.89 50.65% 

Planning 

Revenue 

Planning and Zoning 142,844.74 68,044.87 74,799.87 47.64% 

Expense 

Planning and Zoning 174,369.90 83,334.15 91,035.75 47.79% 

Planning Total 31,525.16 15,289.28 16,235.88 48.50% 

Building & Assessment 

Revenue 

Building and Assessment Administration 217,051.76 157,591.59 59,460.17 72.61% 

Expense 

Building and Assessment Administration 281,371.87 126,181.66 155,190.21 44.85% 

Building Total 64,320.11 (31,409.93) 95,730.04 - 

Protection to Person & Property 

Revenue 

Bylaw / Parking / Prop. Stnds Enforce. 144,301.15 59,405.57 84,895.58 41.17% 

Animal Control 11,557.89 3,827.20 7,730.69 33.11% 

Weed Inspection 639.23 319.62 319.61 50.00% 

Crossing Guards 8,033.12 4,016.56 4,016.56 50.00% 

Emergency Management 711.29 355.65 355.64 50.00% 

Conservation Authority - 

Sub Total 165,242.68 67,924.60 97,318.08 41.11% 

Expense 

Bylaw / Parking / Prop. Stnds Enforce. 214,246.22 103,337.93 110,908.29 48.23% 

Animal Control 39,048.58 21,585.69 17,462.89 55.28% 

Weed Inspection 3,432.31 1,718.80 1,713.51 50.08% 

Crossing Guards 43,133.25 23,037.12 20,096.13 53.41% 

Emergency Management 3,819.22 1,382.26 2,436.96 36.19% 

Conservation Authority 274,049.00 143,511.00 130,538.00 52.37% 

Sub Total 577,728.58 294,572.80 283,155.78 50.99% 

Protection to Person & Property Total 412,485.90 226,648.20 185,837.70 54.95% 

241 

Page 1 of 4 

7/04/12




Fire Services 

Revenue 

Fire Prevention and Inspection - 

Arkona FD 57,711.89 28,488.50 29,223.39 49.36% 

Northville FD 9,778.83 4,391.04 5,387.79 44.90% 

Forest FD 58,114.85 28,277.72 29,837.13 48.66% 

Grand Bend FD 68,031.65 33,235.44 34,796.21 48.85% 

Thedford FD 9,880.65 5,040.33 4,840.32 51.01% 

Sub Total 203,517.87 99,433.03 104,084.84 48.86% 

Expense 

Fire Prevention and Inspection 5,202.00 6,732.42 (1,530.42) 129.42% 

Arkona FD 164,678.45 50,732.37 113,946.08 30.81% 

Northville FD 172,926.12 60,076.61 112,849.51 34.74% 

Forest FD 204,115.26 67,365.44 136,749.82 33.00% 

Grand Bend FD 201,088.54 70,545.02 130,543.52 35.08% 

Thedford FD 196,957.72 64,724.72 132,233.00 32.86% 

Sub Total 944,968.09 320,176.58 624,791.51 33.88% 

Fire Total 741,450.22 220,743.55 520,706.67 29.77% 

Transportation Services 

Revenue 

Roadways 912,599.43 449,966.73 462,632.70 49.31% 

Winter Control 277,776.38 138,888.19 138,888.19 50.00% 

Street Light / Traffic Control 111,304.60 55,652.30 55,652.30 50.00% 

Sub Total 1,301,680.41 644,507.22 657,173.19 49.51% 

Expense 

TRF to Equipment Replacement RF 318,325.99 318,325.99 0.00% 

TRF to Road Purposes RF 1,208,241.56 1,208,241.56 0.00% 

Roadways 1,873,894.35 914,034.34 959,860.01 48.78% 

Winter Control 583,263.52 303,595.53 279,667.99 52.05% 

Street Light / Traffic Control 233,712.87 72,193.89 161,518.98 30.89% 

Sub Total 4,217,438.29 1,289,823.76 2,927,614.53 30.58% 

Transportation Services Total 2,915,757.88 645,316.54 2,270,441.34 22.13% 

Harbours 

Revenue 

Grand Bend 368,032.80 160,217.97 207,814.83 43.53% 

Port Franks 193,500.04 168,011.19 25,488.85 86.83% 

Sub Total 561,532.84 328,229.16 233,303.68 58.45% 

Expense 

Grand Bend 348,109.62 117,336.72 230,772.90 33.71% 

Port Franks 210,941.94 120,927.26 90,014.68 57.33% 

Sub Total 559,051.56 238,263.98 320,787.58 42.62% 

Habours Total (2,481.28) (89,965.18) 87,483.90 3625.76% 

242 


7/04/12




Arenas 

Revenue 

Legacy Recreation Centre 215,955.83 95,746.28 120,209.55 44.34% 

The Shores Recreation Centre 367,278.07 153,306.17 213,971.90 41.74% 

Forest Arena - 

Sub Total 583,233.90 249,052.45 334,181.45 42.70% 

Expense 

Legacy Recreation Centre 606,564.00 225,854.34 380,709.66 37.24% 

The Shores Recreation Centre 713,883.80 374,149.64 339,734.16 52.41% 

Forest Arena 26,883.00 19,818.79 7,064.21 73.72% 

Sub Total 1,347,330.80 619,822.77 727,508.03 46.00% 

Arenas Total 764,096.90 370,770.32 393,326.58 48.52% 

Solid Waste Management 

Revenue 

Solid Waste Management 464,725.44 193,498.08 271,227.36 41.64% 

Expense 

Solid Waste Management 852,743.20 397,666.60 455,076.60 46.63% 

Solid Waste Management Total 388,017.76 204,168.52 183,849.24 52.62% 

Cemeteries 

Revenue 

Forest - Beechwood 48,146.55 34,930.81 13,215.74 72.55% 

Arkona 32,258.66 8,949.91 23,308.75 27.74% 

Pinery/ Ward & Baptist / LVG / Pioneer 2,090.48 1,045.24 1,045.24 50.00% 

Sub Total 82,495.69 44,925.96 37,569.73 54.46% 

Expense 

Forest - Beechwood 56,770.45 26,164.06 30,606.39 46.09% 

Arkona 48,917.49 13,254.33 35,663.16 27.10% 

Pinery/ Ward & Baptist / LVG / Pioneer 12,705.35 9,633.64 3,071.71 75.82% 

Sub Total 118,393.29 49,052.03 69,341.26 41.43% 

Cemeteries Total 35,897.60 4,126.07 31,771.53 11.49% 

Recreation & Leisure Services 

Revenue 

Gen Admin, Fitness Area, Gymnasium 292,331.42 126,729.91 165,601.51 43.35% 

Expense 

Gen Admin, Fitness Area, Gymnasium 884,502.31 264,894.78 619,607.53 29.95% 

Recreation & Leisure Services Total 592,170.89 138,164.87 454,006.02 23.33% 

Recreation - Parks 

Revenue 

Parks, Ball Diamonds, Pavillions 28,930.37 14,816.79 14,113.58 51.22% 

Expense 

Parks, Ball Diamonds, Pavillions 198,080.60 105,082.52 92,998.08 53.05% 

Recreation - Parks Total 169,150.23 90,265.73 78,884.50 53.36% 

243 


7/04/12




Recreation - Beach 

Revenue 

Beach, Beach House, Patrol, P.Lot 720,110.69 175,724.58 544,386.11 24.40% 

Expense 

Beach, Beach House, Patrol, P.Lot 855,855.33 356,331.52 499,523.81 41.63% 

Recreation - Beach Total 135,744.64 180,606.94 (44,862.30) 133.05% 

Community Centres & Libraries 

Revenue 

Community Centres 73,246.04 35,832.37 37,413.67 48.92% 

Libraries 9,085.75 4,542.88 4,542.88 50.00% 

Sub Total 82,331.79 40,375.25 41,956.55 49.04% 

Expense 

Community Centres 360,800.89 144,785.85 216,015.04 40.13% 

Libraries 79,944.23 22,351.67 57,592.57 27.96% 

Sub Total 440,745.12 167,137.52 273,607.61 37.92% 

Community Centres & Libraries Total 358,413.33 126,762.27 231,651.06 35.37% 

Drainage 

Revenue 

Drainage 166,031.89 76,040.41 89,991.48 45.80% 

Expense 

Drainage 245,026.49 185,326.96 59,699.53 75.64% 

Drainage Total 78,994.60 109,286.55 (30,291.95) 138.35% 

Economic Development 

Revenue 

Industry Trade and Tourism 27,274.10 21,059.55 6,214.55 77.21% 

Expense 

Industry Trade and Tourism 90,307.29 41,504.97 48,802.32 45.96% 

Economic Development Total 63,033.19 20,445.42 42,587.77 32.44% 

Water 

Revenue 

Water 3,862,047.26 1,485,269.98 2,376,777.28 38.46% 

Expense 

Water 3,862,047.26 1,294,616.55 2,567,430.71 33.52% 

Water Total - (190,653.43) 190,653.43 - 

Wastewater 

Revenue 

Wastewater 1,432,793.96 551,187.07 881,606.89 38.47% 

Expense 

Wastewater 1,432,793.96 656,760.99 776,032.97 45.84% 

Wastewater Total - 105,573.92 (105,573.92) - 

Revenue Total 20,247,514.76 8,987,702.90 6,441,982.73 44.39% 

Expense Total 20,247,514.76 8,089,748.66 12,157,766.11 39.95% 

Grand Total - (897,954.24) 897,954.24 - 

244 


7/04/12


2012 Capital Expense Summary June 30, 2012 

PROJECT 

TOTAL 2012 

FINAL 

BUDGET 

TOTAL PROJECT 

EXPENSE 

COMMENTS 

GENERAL 

GB Office 

2-110-110-5879 Facility Upgrades 26,443.43 721.72 Staff lead assigned 

Information Technology 

2-110-110-5876 IT 57,932.27 35,205.67 

Subtotal 84,375.70 35,927.39 

PROTECTION TO PERSON 

Fire Departments 

Arkona 

2-210-211-5875 Radios 899.08 24.54 

2-210-211-5875 Pagers 740.42 895.35 

2-210-211-5875 Bunker Gear 6,134.88 167.44 

Grand Bend 

2-210-214-5875 Radios 899.08 24.54 

2-210-214-5875 Pagers 740.42 555.77 

Northville 

2-210-212-5875 Radios 899.08 1,031.71 

2-210-212-5875 Pagers 740.42 536.13 

2-210-212-5875 Bunker Gear 3,067.44 83.72 

Forest 

2-210-213-5140 Forest Hall - Floor Drain 11,106.24 303.12 

2-210-213-5875 Air Packs (3) 15,866.06 433.03 

2-210-213-5875 Pagers 1,480.83 40.42 

2-210-213-5879 Antenna (Jepp) 16,100.00 0.00 

Thedford 

2-210-215-5875 Radios 899.08 4.09 

2-210-215-5875 Pagers 740.42 1,210.93 No radios this year - use for pagers 

2-210-215-5875 Bunker Gear 6,134.88 8,439.88 

2-210-215-5875 Breathing Gear 524.32 

General Fire 

2-210-210-5876 Breathing Gear 4,759.82 0.00 

2-210-210-5875 Portable Emergency Lighting (Jepp) 10,000.00 0.00 

Subtotal 81,208.11 14,274.99 

TRANSPORTATION SERVICES 

Transportation Depot & Land 

Forest Works Depot - 12 Ann St 

2-300-110-5879 New Facility 1,062,317.90 64,816.39 Working with Spriet to update report 

Northville - 9575 Port Franks Rd 

2-300-110-5878 Coverall 265,579.47 25,229.96 Geotech complete. BKL @ Aug 7 mtg for public EA 

Road Re-Construction 

2-300-300-5103 GB - Morenze Lane/Dietrich Cres/Eilber 21,246.36 619.31 Tender to be let 

2-300-300-5102 GB - Municipal Drive 19,121.72 557.39 Tender let to Cope Construction - Sept finish 

2-300-300-5106 GB - Erosion Control - Gill Rd 212,463.58 6,193.14 

2-300-300-5107 BOS - Port Franks Rd 7,436.23 216.76 

2-300-300-5112 BOS - Jericho Rd (townsend to cedarpoint) 106,231.79 9,315.45 Dolmite application in July, remainder to be tendered 

2-300-300-5113 TH - Pearl St 33,994.17 990.91 Tender to be let 

2-300-300-5108 TH- Pherrill St W of Dumfries to King 6,373.91 185.79 Tender to be let 

2-300-300-5150 ARK - Water ST 16,997.09 495.44 Tender awarded to Cope Construction - Sept finish 

2-300-300-5153 FO - Victoria 57,365.17 1,672.15 Tender to be let 

2-300-300-5110 FO - King St west - shave and pave, rail road way 43,023.87 1,254.11 Tender awarded to Cope Construction - Sept finish 

2-300-300-5151 FO - Morris - Main to Macdonald 300,848.43 8,769.49 Tender to be let 

2-300-300-5152 FO - Water St 47,804.31 1,410.54 Tender awarded to Cope Construction - Sept finish 

2-300-300-5154 FO - old arena entrance - shave and pave 19,121.72 557.39 Tender awarded to Cope Construction - Sept finish 

Re-Surface Treatment 

2-300-300-5111 GB - Lakeview Ave - Ontario to Pines Pkwy 26,557.95 774.15 Tenders closed - award in July and complete in August 

2-300-300-5155 GB - Williams St - Pines Pkwy to Shoreline Dr 5,311.59 154.84 - for all re-surface 

2-300-300-5172 BOS - Gordon Rd 101,982.52 2,972.71 

2-300-300-5157 BOS - Lakeview Haven Drive - Lakeshore road to end (1200m) 79,673.84 2,322.43 

2-300-300-5158 BOS - Vance Drive - full subdivision 75,424.57 2,198.56 

2-300-300-5164 BOS - Glendale Drive - full subdivision 74,362.25 2,167.60 

2-300-300-5165 BOS - Cedar Point Line -full subdivision 92,421.66 2,694.00 

2-300-300-5168 BOS - Clemens Line - Army Camp to South end 4,249.27 123.87 

2-300-300-5170 ARK - Arkona Rd - from Cty Rd 79 to Bog Line 10,623.18 309.66 

245 

page 1 of 4



PROJECT 

TOTAL 2012 

FINAL 

BUDGET 

TOTAL PROJECT 

EXPENSE 

COMMENTS 

Sidewalks / Walkways 

2-310-175-5113 Rotary Trail - Julie Ave to Cold Storage Rd 95,608.61 2,786.91 Tenders closed June 26, award in July, complete Aug 

2-310-175-5151 TH - Sarah St - Elizabeth to 79 (250m) 21,777.52 634.79 Tender awarded to C&G Concrete - complete by Sept 

2-310-175-5156 GB Bridge Railing 69,050.66 11,773.67 MTO Approval Pending 

2-310-175-5169 FO -James St -King to Ann (west side) (53m) 7,794.23 227.18 Tender awarded to C&G Concrete - complete by Sept 

2-310-175-5168 FO - Forest Main St S (170m) 26,557.95 774.15 - balance of sidewalks 

2-310-175-5152 FO - Townsend to Juniper (112m) 10,623.18 309.66 

2-310-175-5157 ARK - Sidewalk Main intersection 84,985.43 2,477.24 

Bridge / Culvert 

2-310-301-5106 Ridge Rd - culvert 26,557.95 774.15 Tender development in progress 

2-310-301-5107 Pinetree Dr - guardrail 10,623.18 559.66 Materials purchased, installation pending 

2-310-301-5108 Lakeview in Southcott - guardrail 10,623.18 559.66 Materials purchased, installation pending 

2-310-301-5109 FO - Church St - culvert 10,623.18 309.66 Tender development in progress 

Street Light 

2-340-340-5878 Amtelecom Road - Street Light Installation 13,071.82 7,933.64 completed 

Vehicle & Equipment Replacement Program 

General 

2-900-175-5133 Radio System 33,847.59 3,157.43 in progress 

2-900-175-5142 Equipment 5,288.69 144.35 

Pickup 

2-900-906-5137 Ford 4x4 37,020.80 1,010.40 Tendered & ordered - 60-80 day delivery 

Grader 

2-900-901-5137 Windrow eliminator attachment - N. Area 26,443.43 721.72 Specs collecte - soliciation of quotes pending 

Chipper 

2-900-911-5101 Chipper - Vermeer 31,732.12 866.05 Specs collecte - soliciation of quotes pending 

Mower 

2-900-175-5137 Flail Mower 10,577.37 288.68 Complete - equipment purchased 

2-900-175-5138 Boom Flail Mower 52,886.86 1,443.43 Equipment demonstrations to refine specs 

3,276,226.28 172,754.47 

RECREATION & CULTURAL SERVICES 

Arenas 

Legacy Centre 

2-720-175-5880 Concession Table / Chairs 4,230.95 1,060.83 material ordered 

2-720-175-5877 Staging 19,039.27 519.64 Quotes collected - purchase pending review 

2-720-175-5876 Legacy Centre PV System 22,500.16 

Old Forest Arena 

2-720-176-5878 Roof 5,139.54 4,749.29 

Community Centres 

Arkona CC & Library 

2-730-731-5878 Splash Pad 105,773.72 2,886.86 RFP closed July 3rd pending council approval 

PF Community Centre 

2-730-732-5873 Facility Upgrades 27,501.17 750.59 Fall 2012 

2-730-732-5877 Dishes 1,057.74 28.87 Complete - materials purchased 

2-730-732-5879 Tennis Court - Resurfacing Upgrades 15,866.06 433.03 Fall 2012 

2-730-732-5880 Awnings 12,692.85 346.43 Under review - mtg scheduled with contractor 

Shores Fitness Centre 

2-721-726-5850 Fitness Equipment 5,288.69 144.35 

2-721-726-5851 Showers 6,346.42 173.21 

Curling Club 

2-720-176-5875 Facility 350,000.00 0.00 

GB Youth Centre 

2-700-110-5100 Accessibility - Doors 5,288.69 144.35 

Nursery School 

2-720-726-5850 Fencing 5,658.89 154.45 quotes being collected 

2-720-726-5851 Playground Equipment 15,866.06 433.03 Invites to quote. Reviewing Funding with Small World 

Libraries 

Forest Library 

2-740-175-5100 Windows 12,692.85 346.43 Quotes Collected 

246 




PROJECT 

TOTAL 2012 

FINAL 

BUDGET 

TOTAL PROJECT 

EXPENSE 

COMMENTS 

Old Thedford Library 

2-740-175-5106 Council Chamber Renovations 26,443.43 1,879.97 2 onsite mtgs held - draft budget being developed 

Harbours 

GB Harbour 

2-350-350-5876 GB Harbour Alum Boat w/motor 4,855.01 4,367.50 Equipment Purchased 

2-350-350-5877 Lighting 5,288.69 144.35 

2-350-350-5875 GB Harbour Security System 1,299.00 funded from operating 

PF Harbour 

2-350-351-5880 Pavilion - roof replacement 7,933.03 6,444.52 Complete 

2-350-351-5881 Accessibility 12,692.85 346.43 

2-350-351-5879 Northside Repair Launch 26,443.43 11,301.94 Major defficiencies corrected, minor in July and return 

Parks / Beaches 

Beach/Beach House 

2-710-716-5875 Fixtures 21,154.74 577.37 in progress, toilets replaced 

Eilber Park 

2-710-710-5883 Facility Upgrade (fixtures, countertop, roof) 16,923.79 6,534.12 Completed 

Grand Bend Lions Park 

2-710-710-5101 Playground Equipment 30,000.00 2,373.21 Total expenses shown, 2011 expenses funded in 2012 

2-710-710-5102 Infield Resurface 30,000.00 36,136.83 --majority complete - pending invoices 

2-710-710-5103 Infield Fencing 35,000.00 34,081.60 

2-710-710-5104 Accessibility 10,000.00 0.00 no funding received 

2-710-710-5106 Erosion Control 48,050.20 Carry forward from 2011 

Optimist Park 

2-710-710-5120 Play Equipment 12,000.00 3,456.58 Total expenses shown, 2011 expenses funded 

2-710-710-5121 Gazebo 7,000.00 23,695.43 - majority complete pending invoices 

2-710-710-5122 Walkways / Plantings 16,000.00 15,182.34 

Klondyke Park 

2-710-710-5879 Irrigation System 10,623.18 309.63 

Other Bosanquet Parks 

2-710-710-5880 Land - Klondyke Rd Tree Farm 2,644.34 72.17 

Utter Ball Diamond 

2-710-710-5882 Pavilion Roof Replacement 11,635.11 10,391.80 Complete 

McRae 

2-710-710-5884 Backstop 6,346.42 2,465.13 

Coultis 

2-710-710-5885 Washrooms 2,750.12 75.06 

Rotary Civic Square 

2-710-710-5886 Hydro Panel 3,702.08 101.04 

Other Forest Parks 

2-710-710-5887 BMX Park 105,773.72 2,886.86 Public mtg scheduled July 25 

Thedford Village Green 

2-700-110-5103 Play Equipment 3,400.00 0.00 

Thedford Ball Diamond 

2-710-710-5888 Playground Equipment 19,039.27 519.64 Project downsized & quotes received and pending 

approval 

Thedford Main St 

2-700-110-5101 Garbage Cans 2,000.00 0.00 Materials Ordered 

2-700-110-5107 Garbage and Cigarette Disposal Units 4,500.00 0.00 Materials Ordered 

2-700-110-5108 Trails - Benches & Signs 5,000.00 0.00 

2-710-710-5881 Signage - Various Parks 5,288.69 638.77 

2-700-110-5102 Community Signs 37,020.80 1,010.40 

1,073,901.58 249,013.41 

247 




PROJECT 

TOTAL 2012 

FINAL 

BUDGET 

TOTAL PROJECT 

EXPENSE 

COMMENTS 

SEWAGE SYSTEM 

Collection Systems 

2-410-175-5100 Road Related Replacements 79,330.29 2,165.15 

Miscellaneous Items 

2-410-175-5107 Forest PCP Pump Impellers 25,385.69 692.84 

2-410-175-5108 Forest Main Lift Pumps Impellers (2) 21,154.74 577.37 

2-410-175-5103 SCADA System Upgrades 11,106.24 2,745.36 

2-410-175-5152 Thedford Generator Replacement 26,443.43 721.72 

2-410-175-5153 Forest PCP Compressor Replacement 21,154.74 577.37 

2-410-175-5154 Industrial Park Servicing 26,443.43 721.72 

New System 

2-410-175-5104 North Sewage Treatment Facility (LS Portion) 12,720,812.00 1,092,351.96 On going 

2-410-175-5106 North End Collection System - Zone 3 315,079.91 

12,931,830.57 1,415,633.40 

WATERWORKS SYSTEM 

Water System General 

2-430-110-5112 North Area Meter Changeout 305,421.61 8,335.81 

Water Mains 

2-430-110-5151 FO - Morris St - Main St to MacDonald 74,887.79 2,043.90 

2-430-110-5157 FO - Victoria St - Watt 10,577.37 288.68 

2-430-110-5163 ARK - Wisbeach Rd waterline 10,577.37 288.68 

2-430-110-5105 LAWS System 54,215.00 27,106.86 

2-430-110-5154 Industrial Park Servicing 15,866.06 433.03 

2-430-110-5875 SCADA System Upgrades 11,106.24 2,847.12 

2-430-110-5152 Thedford Generator 31,732.12 865.97 

Subtotal 514,383.56 42,210.05 

17,961,925.79 1,929,813.71 

248 



TR Report No. 47-2012 Friday, July 6, 2012 

TO: 

FROM: 

RE: 



Proposed Greenhouse Construction 


That Council directs staff to report back on all of the issues 

surrounding the proposed construction of a greenhouse 

within Lambton Shores as outlined in Treasurers report TR- 

47-2012. 

REPORT 

There have been discussions in the community and requests of staff to determine costs 

associated with the construction of a greenhouse in Lambton Shores. There are many 

variables for this type of development and we would like to make sure that the proper 

treatment is applied keeping in mind the best interest of Lambton Shores and the 

surrounding infrastructure now and in the future. 

We are in receipt of a letter suggesting that the proposed construction is exempt from 

the Development Charges By-law (DC) and they have requested a letter of confirmation 

to that effect. The letter cites that this project falls under the “bonafide farm use” 

exemption. At present we have not issued any response as we would like to confirm 

the intent of the by-law with respect to greenhouses and how it applies to the overall 

proposed project as well as the other issues that surround this type of construction such 

as water servicing and in general the impact to the infrastructure of Lambton Shores. 

We have engaged conversations with Gary Scandlan of Watson and Associates; who 

was consulted to prepare our background study, to review the treatment of the DC bylaw 

as it applies to the applicable greenhouse charge. We would like to continue to 

explore this expertise as well as how other municipalities have dealt with a similar 

project. 

Preliminary information has indicated that if Council wishes to have a lesser or even 

$0.00 greenhouse DC fee, we must follow the DC Act and perform the prescribed public 

meeting process and pass a new by-law. As you know our by-law does expire at the 

end of 2012 and a new study is being proposed and this item could be considered at 

that time. If there is an urgent need to have a decision; an interim measure could be to 

have a delayed payment agreement; thereby the property owner signing the agreement 

agreeing to pay the charge in the future whatever that may be. 

249

The Community Services Department has received a request to provide a cost for a 

water service and are currently preparing the information. Depending on the DC 

application there may be a need to determine the correct application of By-law 46-2008 

which relates to the water connection fee and By-law 81-2009 which relates to the rural 

water expansion project. 

Respecting the fact that this project is a cross of the Building, Planning (zoning), Clerk, 

Treasury and Community Services Departments, and also that this is a first for Lambton 

Shores, staff would like time to ensure that we have all of the information for this project 

and applicable legislations are complied with and applied properly for now and the 

future. Staff would then report back to Council on the implications of such a project for 

Council’s approval. 



Treasurer 

250


CL Report No. 76-2012 Wednesday, July 4, 2012 

TO: 

FROM: 

RE: 



Team Building 


For Council’s consideration. 

REPORT 

At the last Council meeting, the following motion regarding the obtaining quotes for “ 

team building” was passed: 



That both Nigel Bellchamber and George Cuff be asked to submit a 

proposal on conducting a team building session with terms of 

reference for the Municipality of Lambton Shores Council. 

Carried 

Attached is a copy of the terms of reference for the recently completed County of 

Huron’s review of “governance and management interface and leadership practices” 

recently undertaken by Mr. George Cuff, and it is envisioned that a similar format for the 

Lambton Shores study could be used for obtaining proposals. (A copy of the executive 

summary of the County of Huron is available on request.) 

The Council discussion on team building was covered in several of the local papers, 

and as a result, 2 unsolicited offers to provide similar services have been received, both 

of which are attached for your review and consideration. 

It would be appreciated if a discussion could be held on whether or not Council is 

interested in expanding the call for “requests for proposals” 



Clerk 

251

From: Sarah Duplisea 

To: jrussell@lambtonshores.ca 

Sent: Thursday, June 21, 2012 11:25:20 AM 

Subject: Team building 

Hi John 

My name is Sarah Duplisea. I couldn't help but notice in the article in Sarnia and 

County this week, from June 20th, that you were looking for team building. 

I am an employee with Lambton County Developmental Services. I work full time as a 

support worker at the Forest group home. However, our agency has a little side 

business in team building. We have a low ropes course in Petrolia and offer a wide 

variety of team building activities and programming. We customize programs geared 

toward what each individual team is looking for. 

If you are interested, I encourage you to look at our web page. Unfortunately, the web 

page doesn't truly show what our program is. However, I would be more than happy to 

discuss what we have to offer, and see if it is something that we would be able to assit 

the Lambton Shores Council. I assure you, it won't be kum-by-ya. 

I have been leading these programs for LCDS, as well as Peacekeeper Park in Avon for 

over three years, and have a wide variety of training and education in assisting teams 

function at their best. 

Here is our webpage, but again, if you have any more questions please don't hesitate to 

contact me. 

www.evokeperformance.ca 

Thank you for your time. 

Sarah Duplisea 

sduplisea@execulink.ca 

226-932-12596 

252

Dear Respected Members of Lambton Shores Council: 

My name is Joe Palko, I live in Sarnia, I am an early retiree from Nova 

Chemicals Ltd., and I am a trained Facilitator in group processes and group dynamics. I 

have trained over 1600 individuals in Interpersonal Skills workshops which focus on the 

techniques of giving and receiving feedback and conflict resolution. I read the attached 

article on Tuesday and was dismayed not so much as to the content as the potential 

process for addressing the issues. Prior to committing to spend any funds for resolving 

issues via a consultant, please spend time defining what it is you specifically want to 

address and change. 

In reading the article and the comments from some of your members, it is quite 

obvious that there are a number of conflicts among the members - there are no 

personality conflicts. If you spend time really digging deep into the situation, I would bet 

my salary, you will find there are some critical issues between certain members that 

keep getting in the way and remain unresolved. It is not enough to "get it all out." There 

needs to be resolution and commitment to follow through on the commitments. What 

people generally classify as 'personality conflicts' are really a large number of 

expectation conflicts not being addressed and resolved. 

In regards to Councillor John Russell's comment about "I don’t want to sit 

around a table and do Kumbaya” is answered in his next statement. "I really don't care." 

Therein is a basic problem in any relationship and group. If someone doesn't care, 

nothing will change. Caring about relationships is a basic quality of developing the 

relationship cycle. Councillor Russell at least expressed it. I am sure there are others on 

the Council who feel the same way. And by the way, true team building is anything but 

doing Kumbaya - most people are reluctant to team building exercises because they 

feel vulnerable and it is one of the toughest thing you can do, if you do it right. It takes 

dedication, commitment and strength to be a real team. 

The situation on your Council is not as serious as one may think. Once people 

start to discuss and address their issues, it's amazing how simple resolution can be, as 

long as everyone is willing to be adult enough to discuss and resolve conflicts. In my 

opinion, here are some things that you should consider: 

1. People need to understand the Relationship Cycle (how relationships are developed 

and maintained) and how they personally either enhance or impair their own 

relationships. 

2. The fundamentals of any relationship are: caring, openness, self-disclosure, 

authenticity, self- disclosure, and willingness to give and receive feedback. 

3. Groups/teams need to establish expectations, codes of conduct and processes for 

dealing with issues. 

4. Process is 'how' you do things; content is 'what' you are dealing with; and feelings 

are your 'triggers and gauges' of how well thing are going. 

253

5. People need to know why they should give feedback to each other, how they should 

give feedback and how they should receive feedback. Learn and understand the do's 

and don'ts of giving and receiving feedback. 

6. People should learn the types of conflicts so that resolution can be addressed easier. 

7. People should learn the productive and counterproductive behaviours associated 

with process, content, feelings, giving and receiving feedback and conflict resolution. 

8. People should learn the consequences of unresolved issues, the costs of unresolved 

issues and the strategies to properly address conflict issues. 

9. It may come as a shock to some people but conflicts should be handled one on one, 

not as a group. 

10. Consider doing item #3 prior to anything else in regards to the group. Most conflicts 

are actually expectations not being met or understood. 

Although, I would be interested in helping the Council address their issues, my 

purpose, is not to solicit the business. I have a passion around Interpersonal Skill 

Development and Conflict Resolution. I have found these fundamental skills to be 

lacking among most people. Please take this e-mail in the spirit it is written - to help you. 

Learning the Interpersonal Skills will be team building enough for your group. Please do 

not let any Consultant tell you need anything else at this time. As well, when you solicit 

information from a Consultant, please ensure they explain their process in detail to 

make sure it will hit the mark for you. 

Please share this with anyone I may have missed as part of this initiative. 

Good luck and be big enough to deal with your issues in a productive manner. 

254

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257



TO: 

FROM: 

RE: 



Funeral, Burial and Cremation Services Act, 2002 – Required Agreements 


That the Municipality of Lambton Shores’ enter into an 

agreement with Gilpin Funeral Chapel Ltd regarding the 

collection of fees for cemetery services, as detailed in CL 

Report No. 80 – 2012, and 


the associated contract agreement be approved. 

REPORT 

At the last meeting, Council considered a report which outlined some of the changes 

resulting from the “Funeral, Burial and Cremation Services Act, 2002”, and noted that in 

the past, the local Funeral Directors have assisted their Clients and the Municipality by 

accepting interment rights fees (cost of the plot), interment fees (burial fee), and grave 

opening fee. 

In the new Act, this “service” needs to be formalized by agreement, and the sales 

representatives need to be designated as “authorized sales representatives”. 

Attached is the agreement with Gilpin Funeral Chapel Ltd., which is similar to the 

agreement approved last meeting with Denning Funeral Directors Ltd., that will 

authorize specified Sales Representatives of Gilpin to continue to accept funds on 

behalf of the Municipality. 



Clerk 

258


BY-LAW 77 OF 2012 



Gilpin Funeral Chapel Ltd. 

WHEREAS: The Municipality of Lambton Shores owns and operates 4 

Cemeteries, in addition to ownership in the Pinery Cemetery; 

AND WHEREAS: It is expedient to enter into an agreement with the local Funeral 

Directors to authorize certain Funeral Home employees who 

are licensed as “sales representatives” to facilitate the sale of 

specific services at the Cemeteries on behalf of the 

Municipality; 






Corporation between the Municipality of Lambton Shores and Gilpin Funeral 

Chapel Ltd. , a copy of which is attached to this by-law as “Schedule “A”, and to 

affix to the contract the Corporate Seal of the Corporation of the Municipality of 

Lambton Shores; 


Read a FIRST and SECOND time this 9th day of July, 2012. 


___________________________ 


___________________________ 


259

AUTHORIZED REPRESENTATIVE AGREEMENT 

THIS AGREEMENT made as of the 22 day of 06 2012 

BETWEEN 

Gilpin Funeral Chapel Ltd 

Funeral Home s full legal name 

Forest Ontario NON 1J0 

City Town 

Of 123 King 

Postal Code 

Street East 

Street 

AND 

Municipality of Lambton Shores of 7883 Amtelecom Parkway 

Forest Ontario 

NON 1J0 

Controlling Beechwood Arkona Baptist and Ward Cemeteries 

WHEREAS the Cemetery is licensed to operate a Cemetery pursuant to the Funeral Burial 

and Cremation Services Act 2002 Ontario 

AND WHEREAS the Funeral Home is a licensed to operate 

pursuant to the Funeral Burial and Cremation Services Act 2002 Ontario 

a funeral establishment 

AND WHEREAS in the course of its operation of a funeral establishment the Funeral Home 

may wish to have certain of its employees who are licensed sales representatives 

meaning of the Funeral Burial and Cremation Services Act 2002 the Act 

rights scattering rights or Cemetery services the Services 

on behalf of the Cemetery 

within the 

sell interment 

to customers of the Funeral Home 

of the Funeral 

AND WHEREAS the Cemetery wishes to authorize certain of the employees 

Home to act as non exclusive sales representatives for the Services subject to the terms and conditions 

set forth in this Agreement 

NOW THEREFORE in consideration of the promises and mutual covenants contained herein 

and other good and valuable consideration the receipt and sufficiency of which are hereby 

acknowledged the parties hereto agree as follows 260

2 

1 Appointment of Authorized Sales Representatives 

Subject to the terms of this Agreement the Cemetery hereby authorizes the employees 

Funeral Home listed in a Funeral Home Employee List herto the Authorized Sales Representatives 

to act as non exclusive sales representatives for the sale of the Services 

2 Future Appointment of Authorized Sales Representatives 

of the 

From time to time the Funeral Home may submit the name of a 

person who is a licensed sales 

to the Funeral Home 

representative under the Act to the Cemetery and upon delivery by the Cemetery 

of a written authorization permitting such person to act as a sales representative of the Cemetery such 

person shall be deemed to be an Authorized Sales Representative pursuant to this agreement 

3 Responsibilities 

of the Funeral Home 

During the term of this Agreement the Funeral Home 

a 

b 

c 

d 

e 

may arrange for the sale of the Services by an Authorized Sales on 

Representative behalf 

of the Cemetery upon the request of the Funeral Home s customers The Cemetery 

acknowledges and agrees that nothing contained in this Agreement shall be construed as 

a 

requirement for the Funeral Home to promote the Services of the Cemetery to its 

customers 

shall comply with and ensure that all Authorized Sales Representatives comply 

federal provincial and local laws rules regulations and ordinances applicable 

Funeral Home s business 

with all 

to the 

shall pay and discharge and the Cemetery shall have no obligation to pay for any 

expenses or costs of any kind or nature incurred by the Funeral Home or the Authorized 

Sales Representatives in connection with their respective functions hereunder 

shall ensure that no person employed by the Funeral Home 

Sales Representative sells or offers to sell Services to customers of the Funeral Home 

other than an Authorized 

shall provide to the Cemetery at least annually a copy of the sales representative license 

of each Authorized Sales Representative and 

f The Funeral Home shall forthwith notify the Cemetery of the termination of the 

employment of any person who is an Authorized Sales Representative 

4 Documentation and Marketing Material 

At its own expense the Cemetery will supply the Funeral Home with all applicable catalogues 

brochures advertising promotional and selling materials literature and information as the Funeral 

Home may from time to time reasonably require for the purpose of selling the Services 

261

3 

5 Term and Termination 

This Agreement shall commence as of the date hereof and continue in full force and effect until 

terminated by either party at any time on providing the other party with thirty 30 days prior written 

notice 

Upon a person who is an Authorized Sales Representative ceasing to be employed by the Funeral 

Home such person shall cease to be an Authorized Sales Representative pursuant to this agreement and 

shall cease to be a sales representative of the Cemetery effective as at the date of such person 

termination of employment by the Funeral Home 

6 Relationship 

of Parties 

Nothing in this Agreement or otherwise shall be construed as constituting an appointment of the 

Funeral Home or its employees or any of them as an agent legal representative joint venturer partner 

employee orse of the Cemetery for any purpose whatsoever save and except as specifically set out 

in this agreement Neither the Funeral Home nor 

any Authorized Sales Representative is authorized to 

transact business incur obligations or assign or create any obligation of any kind express or implied on 

behalf of the Cemetery 

General 

a 

b 

c 

Severability Any provision hereof that is prohibited or unenforceable in any jurisdiction 

shall as to such jurisdiction be ineffective to the extent of such prohibition or 

unenforceability without invalidating the remaining provisions hereof or 

affecting the 

validity or enforceability of such provisions in any other jurisdiction 

Assignment The Funeral Home may not assign this Agreement without the express 

written consent of Cemetery 

Governing Law This Agreement and any document relating thereto shall be governed by 

and interpreted in accordance with the laws of the Province of Ontario and the laws of 

Canada applicable therein Both parties hereby expressly and irrevocably attorn to the 

non exclusive jurisdiction of the courts of the Province of Ontario in respect of all 

matters arising out of or in connection with this Agreement 

262

4 

d 

e 

Counterparts This Agreement may be executed in any number of counterparts andor by 

facsimile or email transmission of Adobe Acrobat files each of which shall constitute an 

shall constitute one and the same instrument 

original and all of which taken together 

Notwithstanding the date of execution of any counterpart each counterpart shall be 

deemed to bear the effective date first written above Any party executing this Agreement 

by fax or PDF file shall immediately following a request by any other party provide the 

other party with an originally executed counterpart of this Agreement 

Further Assurances If requested by the Funeral Home the Cemetery will provide to the 

Funeral Home within ten business days of such request 

a written authorization to each 

Authorized Sales Representative employed by the Funeral Home authorizing such person 

to act as a sales representative on behalf of the Cemetery 

forth above 

IN WITNESS WHEREOF the parties have executed this Agreement 

as of the date first set 

Municipality 

of Lambton Shores 

Per 

Name 

Title 

I have the authority to bind the Corporation 

Gilpin Funeral Chapel Ltd 

Per 

Name Robert Gilpin 

Funeral Director 

Title Managing 

I have the authority to bind the Corporation 

310689 

263

5 

SCHEDULE OF AUTHORIZED SALES REPRESENTATIVES 

Robert Gilpin 

Ronald Gilpin 

Charles Box 

264



TO: 

FROM: 

RE: 



Building Permit – Greenhouse Operation – Northville Road 


For Council’s consideration 

REPORT 

At the July 9, 2010 meeting, Council will hear a delegation from the owner of property 

on Northville Road that is planning the construction of a greenhouse that will be used to 

grow red peppers for the wholesale market. 

As noted in the attached letter, the current Lambton Shores building permit fee for 

agricultural buildings is calculated on the gross floor area of the building and is charged 

at $ 2.00 a square metre, which is considerably less than the $ 9.00 per square metre 

for residential, commercial and industrial buildings. When the $ 2.00 per square metre is 

used for this project, the permit fee is over $ 45,000.00 for the 22, 590 square metre 

building. 

The property owner is requesting relief from the building permit charge, and noted that 

the building plans are stamped by an engineer, which takes some of the responsibility 

from the municipal staff as the engineer is required to ensure that the building is 

constructed as per the drawings. 

Included in the submission is sample permit fees from other municipalities and the fees 

range from $ 400.00 to $ 6,620.00. Fees charged in the Municipality of South Huron 

were investigated, and the most recent greenhouse permit fee was $.10 per square 

foot, which equates to approximately $ 1.07 per square metre, which for this project 

would see a permit fee of $ 24,171.36. 

The purpose of the permit fee is to cover the time expended by municipal staff for the 

project, and this staff time includes not only that of the building inspector, but also the 

administrative staff that prepare the permit and undertake the mandatory reporting, and 

the Treasury staff that follow up to ensure that the building is assessed in a timely 

manner. 

It is acknowledged that the current permit fee for agricultural structures when applied to 

this size of a structure is excessive for the staff time required for the project. One 

suggestion for a more equitable fee for greenhouses and other similar engineered 

265

agricultural buildings would be similar to the fee for the manure tank which is a 

graduated fee structure based on size. For example: 

Buildings from 0 – 600 square metres: $ 600.00 

Buildings from 600 – 1500 square metres: $ 950.00 

Buildings from 1500 square metres and up: $1200.00 

If Council is supportive of this fee structure, it would be necessary to amend the building 

permit fee by-law, which would require a public meeting, and the required 3 week notice 

to be provided. 

For this particular project, if Council was supportive of reducing the building permit fee, 

a resolution, authorizing the application specific amendment could be approved. 



Clerk 

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CL Report No 84-2012 Wednesday, July 4, 2012 

TO: 

FROM: 

RE: 



A Policy Respecting the Issuance of Press Releases 


For Council’s consideration. 

REPORT 

The municipality is fortunate to have representatives from several local newspapers 

attend the Council meetings and provide coverage of the events and issues of interest 

to the residents. 

At times, there are issues discussed by Council that require additional coverage or need 

to be geared to a specific audience. One method of reaching a specific target audience 

with a specific message is the issuance of a “Press Release”. 

In the past, the municipality has not issued many press releases, and the only policy 

that dealt with this issue was from 2001, which states: 

Policy: # 7 

Effective Date: 05 07 2001 

Communications with Media 

The Council, believing that it is important that the media be given correct 

and timely information, establishes the following policies: 

I. The designated spokesperson for the Council shall be the 

Mayor, or in his or her absence, the Deputy Mayor. 

II. 

III. 

All media enquires shall be handled by the Mayor, or in his 

or her absence, by the Deputy Mayor. If of an administrative 

nature, the designated spokesperson is the C.A.O. 

If possible, the Council shall be involved in the formulation of 

any Municipal news release. 

328

IV. 

Council members will be advised of any Municipal news 

release at the earliest opportunity, either by telephone or fax, 

preferably in advance of the release being issued to the 

media. 

This policy shall be administered by the C.A.O. 

As any external communication that originates from the Municipality is considered 

"official" Lambton Shores’ communication, and as the municipality is committed to 

maintaining and protecting the integrity of its image, it would be advantageous for a 

more specific policy to be approved that would list the acceptable requirements, such 

as who would be responsible for initiating and drafting a release, what information 

needs to be included, etc. 

Various samples from other communities would be reviewed and a draft policy 

submitted for consideration, and sample items for inclusion would be: 

1. The Mayor, as the chief executive officer of the municipality is ultimately responsible 

for the tone, quality and relevance of external communications. 

2. Only matters approved by Council will be considered for a “Press Release” 

3. Any member of Council or staff that requests an external announcement must 

provide the following information for consideration: 

o 

o 

o 

o 

o 

o 

o 

What is happening? 

Is it important to just the municipality, or is it of broad interest to a larger 

community? 

When and where is it taking place? 

Who is involved and/or invited, and on what scale? 

Why should someone be interested? 

Are there costs or registration involved? 

Where can people go for more information? 

4. Submit the draft release, along with any attachments to the C.A.O.’s Department. 

6. Upon receipt, the announcement will be edited and distributed to the appropriate 

news outlet. 

7. All press releases will be forwarded to Council members prior to issuance. When 

possible, this circulation would be done a minimum of 24 hours in advance of the 

release, however, in emergencies or when there are time constraints, as much 

notice as possible would be provided. (This is similar to the protocol used for 

Emergency Management issues.) 

329

If Council is supportive of the drafting of the policy, a draft could be presented at the 

July 17, 2012 meeting. 



Clerk 

330



TO: 

FROM: 

RE: 



Revision to the Bendway Weir Maintenance Schedule 


That By-law 76 of 2012, being a by-law to amend the schedules for 

the collection of sums from the lands assessed for the maintenance 

of the Bendway Weir Erosion Protection be approved. 

REPORT 

A number of years ago, the Municipality, at the request of the residents on Armstrong 

West, and in conjunction with the Ausable Bayfield Conservation Authority, installed 

“Bendway Weirs” on the back side of the “Island” in Port Franks to assist with erosion 

control. 

One of the components on the program was an annual maintenance fee that was to be 

billed to the benefitting properties in the same percentages as the original construction 

costs. 

Since the final construction assessment schedule was approved, a property on 

Armstrong West has been severed, which requires the maintenance schedules to be 

amended. 

Attached is By-law 76 of 2012 which allocated the costs from the original property to the 

two properties, based on their respective frontages. 



Clerk 

331


BY-LAW NUMBER 76 OF 2012 

Being a By-law to amend the schedules for the collection of sums from the lands 

assessed for the maintenance of the Bendway Weir Erosion Protection 

WHEREAS: 

AND WHEREAS: 

AND WHEREAS: 

The Municipality of Lambton Shores undertook the Bendway Weir 

Erosion Control Project hereinafter referred to as “The Works”, as a 

result of a petition submitted by residents under the Local 

Improvement Charges – Priority Lien Status – O. Reg. 586/06; 

One of the conditions of the construction of “The Works” was that 

the costs for any maintenance of “The Works” would be billed to the 

benefitting landowners on the same proportional basis as the 

original capital contributions; 

In By-law 63 of 2011, the sums for maintenance of “The Works” for 

the years 2011 – 2013 were allocated and assessed upon the 

benefitting lands pro-rata based on the schedule of assessment 

confirmed by the “Committee of Revision; 

AND WHEREAS: Since the schedule of assessment was confirmed and By-law 63 

of 2011 passed, a property on Armstrong West has been severed, 

which requires the Schedules of By-law 63 of 2011 to be 

amended; 

THEREFORE: 

The Municipal Council of the Municipality of Lambton Shores 


That Schedule “A” and Schedule “B” to By-law 63 of 2011 be amended as follows: 

1. That the following charge be deleted from Schedule “A”: 

ROLL # 38-45-460 Legal Address Metres of Frontage Share of Cost 

070-27600 0000 Plan 418 Lots 5 & 6 60.96 327.21 

And replaced with : 

070-27500 0000 Plan 418 Lots 5 30.48 163.60 

070-27600 0000 Plan 418 Lots 6 30.48 163.60 

332

2. That the following be deleted from Schedule “B”: 

ROLL # 38-45-460 Legal Address Metres of Frontage Share of Cost 

070-27600 0000 Plan 418 Lots 5 & 6 60.96 392.65 

And replaced with : 

070-27500 0000 Plan 418 Lots 5 30.48 196.32 

070-27600 0000 Plan 418 Lots 6 30.48 196.32 

3. That the frontage allocations for Plan 418, Lots 5 and 6 continue to be used in 

future billings. 

Read a FIRST and SECOND time this 9th day of July, 2012 

READ THIRD TIME AND PASSED THIS 9 th DAY OF JULY 2012 

__________________________ 


____________________________ 

CLERK - Carol McKenzie 

333


BY-LAW NUMBER 82 of 2012 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including July 9, 2012 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted by 

a resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including July 9, 2012 be 

hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed July 9 th , 

2012 

_________________________ 


_________________________ 


334



TO: 

FROM: 

RE: 



May and June Cheque Listings 


That the Municipal accounts for the months of May and 

June, 2012 in the amount of $1,288,654.02 and 

$4,338,673.43 respectively be accepted as presented. 

REPORT 

Attached to this report are the cheque listings for May and June in the amounts of 

$1,288,654.02 and $4,338,673.43 respectively. We continue to support the Lambton 

Shores purchasing policy and approvals for all purchases are done prior to payment 

being issued. 

The May listing represents a typical monthly listing which incorporates monthly 

allocations for such things as water purchases, Police services, payroll remittances and 

OMI to name a few. The June listing is particularly high due to the quarterly remittance 

to the County and School Boards for their share of the taxation we collect on their 

behalf. These remittances make up $3,273,169.56 or 75% of the total payments. The 

capital projects are just getting rolling and some smaller expenses are incorporated in 

both of these listings. 

The Department Head or myself would be able to provide clarification on any items you 

may have questions about. 



Treasurer 

335


May Cheque Register 

2012 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

5/3/2012 34251 ALL SEASON TROPHIES AND SIGNS Plaque & pole $4,271.40 

5/3/2012 34252 AMCTO ZONE 1 Meeting registration - Clerk & Treasurer $120.00 

5/3/2012 34253 ARMTEC LIMITED PARTNERSHIP Materials & supplies - CS $1,561.97 

5/3/2012 34254 COREEN ASSELMAN Beach manager $231.25 

5/3/2012 34255 CANPAR TRANSPORT L.P. Courier services - all offices & GB FD $62.90 

5/3/2012 34256 CARILLION CANADA INC GB & Forest winter mtce - April $8,781.12 

5/3/2012 34257 COASTAL CENTRE Council conference registration $40.00 

5/3/2012 34258 C.U.P.E. Union dues - May $1,025.62 

5/3/2012 34259 ELIZABETH DAVIS-DAGG Expense report - Aug - Dec 2011 $1,097.97 

5/3/2012 34260 BRUCE DIMMEL Final inspection security bond refund $250.00 

5/3/2012 34261 FASTENAL CANADA Shop supplies - CS $1,704.12 

5/3/2012 34262 FOREST AUTOMOTIVE & SPORTS LTDMaterials & supplies - CS $943.97 

5/3/2012 34263 STEPHEN GUAY Fire inspections $135.44 

5/3/2012 34264 TIRECRAFT Equipment parts - CS $160.61 

5/3/2012 34265 HELEN HAYTER NV office cleaning - April $300.00 

5/3/2012 34266 HAYTER-WALDEN PUBLICATIONS FS ads - April $884.97 

5/3/2012 34267 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $1,924.49 

5/3/2012 34268 JOHNSON'S SANITATION SERVICES Portable toilet rentals $361.60 

5/3/2012 34269 LAVIS CONTRACTING CO. LIMITED Road mtce supplies $1,399.80 

5/3/2012 34270 LAWSON PRODUCTS INC Safety supplies - CS $49.77 

5/3/2012 34271 THE MEARIE GROUP Regular monthly remittance $676.13 

5/3/2012 34272 MECHANICAL ADVERTISING Signs $722.16 

5/3/2012 34273 MICROAGE BASICS Office supplies - GB $118.65 

5/3/2012 34274 MINISTRY OF FINANCE Regular EHT remittance $3,954.54 

5/3/2012 34275 MINISTER OF FINANCE Regulated remittance $294.94 

5/3/2012 34276 JOEL MOLOY LTD Drain mtce & cemetery supplies $4,626.22 

5/3/2012 34277 MUNICIPAL RISK SERVICES LIMITE Workshop registration - CS $291.54 

5/3/2012 34278 ROB NICKLES Work boot allowance $101.69 

5/3/2012 34279 OFFICE CENTRAL Office supplies - Forest & NV $1,197.76 

5/3/2012 34280 OMI CANADA INC. Out of scope - Feb/March, May agreement $126,481.10 

5/3/2012 34281 ONTARIO PARKS ASSOCIATION Safety training registration - CS $1,695.00 

5/3/2012 34282 ELECTA READ Furniture - Legacy $150.00 

5/3/2012 34283 RECEIVER GENERAL Regular payroll remittance $29,888.08 

5/3/2012 34284 SENTRY FIRE PROTECTION SERVICEFire equipment service & parts - NV FD $2,093.76 

5/3/2012 34285 SOUTHCOTT PINES PARK ASSOC. Southcott road mtce - Jan - March $7,927.65 

5/3/2012 34286 SPRIET ASSOCIATES Forest works garage & drain construction $40,864.19 

5/3/2012 34287 WAYNE STUBBS April wtr mtr reads & May retainer $1,337.30 

5/3/2012 34288 MICHELLE VAESSEN Minor Hockey awards stage $500.00 

5/3/2012 34289 VANGORP WELDING & FABRICATINGEquipment repair - CS $8,068.09 

5/3/2012 34290 WATSON & ASSOCIATES ECONOMISTS PSAB $3,408.93 

5/3/2012 34291 DON WELTEN Building inspections & mileage $488.40 

5/3/2012 34292 WSIB Regular monthly remittance $5,707.66 

5/3/2012 34293 GRAND BEND RONA Materials & supplies - CS $8,357.56 

5/3/2012 34294 PETTY CASH/ALDA BONGERS Temporary increase of pettycash Forest Office $500.00 

5/7/2012 34296 CRAWFORD SECURITY N. By-Law contract $4,496.01 

5/10/2012 34297 SCOTT ALLEN Training - GB FD $156.80 

5/10/2012 34298 MARVIN CHILDS Final inspection security bond refund $250.00 

5/10/2012 34299 JUSTIN DIGBY Training - GB FD $156.80 

5/10/2012 34300 BRENT KITTMER Expense report - April $434.19 

5/10/2012 34301 MR. FRED MAXFIELD Final inspection security bond refund $250.00 

Page 1 of 6 336



2012 


5/10/2012 34302 TODD MELLIN Training - GB FD $308.40 

5/10/2012 34303 MUNICIPAL IT SERVICES IT,LAN, parts $2,090.50 

5/10/2012 34304 NEW VENICE CORPORATION Final inspection security bond refund $250.00 

5/10/2012 34305 MR. ROD NICHOLSON Final inspection security bond refund $750.00 

5/10/2012 34306 ONTARIO MUNICIPAL ADMINISTRATO2012 membership $389.85 

5/10/2012 34307 PETTY CASH/CARRIE SNELL GB Beach & parking meter floats $2,700.00 

5/10/2012 34308 PROUTS BUILDING CENTRE Materials & supplies - CS $1,103.54 

5/10/2012 34309 RICOH CANADA INC Photocopier lease - all offices $3,272.01 

5/10/2012 34310 SCHOOLHOUSE PRODUCTS INC. Legacy hall accessories $824.90 

5/10/2012 34311 MR. GERALD SHANTZ Final inspection security bond refund $250.00 

5/10/2012 34312 VICKI SHEPPARD GB & Forest office cleaning $260.00 

5/10/2012 34313 JERRY VANBRUAENE Office supplies - GB FD $225.94 

5/10/2012 34314 MIKE VANBRAUAENE Training & mileage - GB FD $259.40 

5/10/2012 34315 YMCA OF SARNIA-LAMBTON Association services - May $4,750.00 

5/10/2012 34316 BOB RONEY GB Harbourmaster contract $1,720.00 

5/11/2012 34317 CIBC Visa - all managers $3,019.85 

5/17/2012 34318 A.B.C.A. Project, Capital & General Levy $116,173.00 

5/17/2012 34319 ACKLANDS GRAINGER INC. Safety supplies - CS $693.65 

5/17/2012 34320 BLACK & MCDONALD LIMITED Equipment shut down - Thedford Arena $711.00 

5/17/2012 34321 BLUEWATER RECYCLING ASSOC April co-collection & composters & green cones $24,443.91 

5/17/2012 34322 BLUEWATER POWER SERVICES CORP. Forest traffic light inspection $355.50 

5/17/2012 34323 CANADIAN TIRE CORPORATION Supplies - CS $186.82 

5/17/2012 34324 CANADIAN SIGNCRAFTERS Signs $496.15 

5/17/2012 34325 CAN FUELS Fuel - Arkona FD $178.12 

5/17/2012 34326 BARRY R CARD Legal fees - general & GB Sewage $6,605.99 

5/17/2012 34327 CARRIER TRUCK CENTERS INC. Pumper service - Thedford FD $323.71 

5/17/2012 34328 CINTAS, THE UNIFORM PEOPLE Uniforms & supplies $3,130.75 

5/17/2012 34329 CITY TREASURER - LONDON Purchase of water - April $31,484.51 

5/17/2012 34330 DIAMOND MUNICIPAL SOLUTIONS Treasury software script $1,384.25 

5/17/2012 34331 CORPORATE EXPRESS CANADA INC.Office supplies - all offices $480.42 

5/17/2012 34332 COUNTY OF LAMBTON 911 signs & prosecutorial services $465.25 

5/17/2012 34333 COUNTRY MARKET Fuel - GB FD $286.56 

5/17/2012 34334 CRAWFORD SECURITY N. By-Law contract $3,646.44 

5/17/2012 34335 DAMAR SECURITY SYSTEMS GB elevator phone monitoring $339.00 

5/17/2012 34336 DELTA POWER EQUIPMENT Equipment repair parts - CS $423.55 

5/17/2012 34337 DILLON CONSULTING GB STF $713.93 

5/17/2012 34338 DIVAL SAFETY & SUPPLIES OF CAN Supplies - NV FD $560.31 

5/17/2012 34339 DUDMAN LIMITED Fuel,furnace fuel & propane-CS & fuel Forest FD $4,758.18 

5/17/2012 34340 ERAMOSA ENGINEERING INC. SCADA mtce $640.71 

5/17/2012 34341 RUSSEL FULLER Final inspection security bond refund $750.00 

5/17/2012 34342 GOERTZ ELECTRIC LTD Electrical - Old Forest arena $673.37 

5/17/2012 34343 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS $1,259.46 

5/17/2012 34344 HAYTER-WALDEN PUBLICATIONS Advertising - Apr/May $651.54 

5/17/2012 34345 HENSALL DISTRICT CO-OPERATIVE Landscaping supplies $206.23 

5/17/2012 34346 HOUSE OF FLAGS Flags $1,385.05 

5/17/2012 34347 MR. RON HUCTWITH Final inspection security bond refund $250.00 

5/17/2012 34348 HURONIA WELDING & INDUSTRIAL SSupplies - GB FD $189.25 

5/17/2012 34349 HURON TRACTOR LTD Vehicle repair parts - CS $100.28 

5/17/2012 34350 HYDRO ONE NETWORKS Hydro - Gill Rd pump Stn (reimbursed) $57.03 

5/17/2012 34351 IDEAL SUPPLY COMPANY LTD Lighting supplies $862.44 




2012 


5/17/2012 34352 IMPERIAL COFFEE AND SERVICES I Coffee supplies & equipment rental - CS $378.96 

5/17/2012 34353 J.J. MACKAY CANADA LTD. Parking Meter supplies $4,087.21 

5/17/2012 34354 KAN FUELS Fuel - CS $575.11 

5/17/2012 34355 LAMBTON KENT DISTRICT SCH. BD. Custodial & cleaning GBCC - March $1,057.36 

5/17/2012 34356 LAMBTON COUNTY FIREFIGHTERS MUMutual aid training - FO,NV,GB & Thed FD's $1,200.00 

5/17/2012 34357 MAR-CO CLAY PRODUCTS INC. Ball diamond mtce supplies $713.28 

5/17/2012 34358 MC DOWALL ASSOCIATES HUMAN RES Market Study $1,088.19 

5/17/2012 34359 MILLER THOMSON LLP Legal fees - PVB $1,458.41 


5/17/2012 34361 MUNICIPAL WORLD INC Subscription & job posting $480.25 

5/17/2012 34362 ANTHONY NAVACVAS Final inspection security bond refund $750.00 

5/17/2012 34363 ROB NICKLES CPR & Defib training - Thedford FD $418.00 

5/17/2012 34364 OMERS Regular monthly remittance $31,581.06 

5/17/2012 34365 ORKIN CANADA Pest control - various facilities $389.85 

5/17/2012 34366 PAR-TEE RENTALS Table rentals - rec $813.60 

5/17/2012 34367 PETER THUSS AUTOCARE CENTRE Annual vehicle safety inspections - Arkona FD $344.06 

5/17/2012 34368 PETTY CASH/CARRIE SNELL GB By-Law float $200.00 

5/17/2012 34369 POLE PRINTING INC Office supplies - By-Law, Bldg dept & GB office $1,136.50 

5/17/2012 34370 VOID 


5/17/2012 34372 SCOTT PETRIE LLP Legal fees - general & Beach O'Pines $2,063.38 

5/17/2012 34373 SEBO FARM EQUIPMENT LTD Parts - CS $391.31 

5/17/2012 34374 SENTRY FIRE PROTECTION SERVICEFire equipment service & parts - Thed FD $616.65 

5/17/2012 34375 SHERWIN- WILLIAMS Supplies - CS $950.24 

5/17/2012 34376 SOUTHWEST MARINE SERVICES Materials - GB Harbour $536.07 

5/17/2012 34377 SPECTRUM COMMUNICATIONS LTD Communications equipment - Arkona FD $971.80 

5/17/2012 34378 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $1,002.91 

5/17/2012 34379 SUNMEDIA Advertising - April/May $886.00 

5/17/2012 34380 SWISH MAINTENANCE LIMITED Facility/cleaning supplies $439.71 

5/17/2012 34381 THAMES COMMUNICATIONS Equipment service - Arkona & NV FD's $181.35 

5/17/2012 34382 VANROOYEN FARMS Final inspection security bond refund $250.00 

5/17/2012 34383 VEOLIA ES CANADA INDUSTRIAL SE Northside Tug service $2,034.00 

5/17/2012 34384 WELLINGTON BUILDERS INC. Supplies - Forest arena $162.72 


5/17/2012 34386 WOODWARD'S SERVICE CENTRE Materials & supplies - CS $746.70 

5/17/2012 34387 ZAVITZ GENERAL STORE Supplies - CS & Forest office $859.08 

5/17/2012 34388 GRAND BEND CABLE TV LTD Cable - GB Beach House $223.71 

5/17/2012 34389 MUNICIP.OF NORTH MIDDLESEX Balance of Parkhill Secondary Wtr 2011 $19.27 


5/17/2012 34391 DOUG WILCOCKS Vehicle mtce - April $3,051.01 

5/17/2012 34392 BLAKE IRONS Replacement pay $583.37 

5/24/2012 34393 389834 ONTARIO LIMITED Final inspection security bond refund $1,750.00 

5/24/2012 34394 GLENN C BELL S. By-Law contract $5,000.00 

5/24/2012 34395 CLAYBANKS GRAINS LTD Final inspection security bond refund $250.00 

5/24/2012 34396 DAVE MOORE FUELS Fuel - CS & GB Harbour $24,789.46 

5/24/2012 34397 BRUCE DIMMEL Final inspection security bond refund $250.00 

5/24/2012 34398 JACQUELINE DOLAN PFCC cleaning - April $630.00 

5/24/2012 34399 MR. DAVE GIROUX Final inspection security bond refund $250.00 

5/24/2012 34400 STEVE HOLMES Training mileage - Forest FD $136.79 

5/24/2012 34401 RON HUXLEY Chief meeting expenses - NV FD $45.00 




2012 


5/24/2012 34402 JARDINE LLOYD THOMPSON CANADAFirefighter member insurance $16,785.36 

5/24/2012 34403 DAVID KACZMARCZYK Training mileage - Forest FD $111.72 

5/24/2012 34404 CAROLINE KOOLEN Refund facility rental deposit $66.79 

5/24/2012 34405 LAKE VALLEY GROVE CEMETERY 2012 grant $1,200.00 

5/24/2012 34406 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $10,792.85 

5/24/2012 34407 DAVID LARKIN GB parking refund $6.00 

5/24/2012 34408 LOBLAW PROPERTIES LIMITED 2011 Vacancy rebate $4,533.30 

5/24/2012 34409 MS SOCIETY Refund facility rental deposit $100.00 

5/24/2012 34410 TOM SANGSTER Final inspection security bond refund $250.00 

5/24/2012 34411 VICKI SHEPPARD Forest & GB Office cleaning $260.00 

5/24/2012 34412 SUNROOM DESIGN CENTRE Final inspection security bond refund $250.00 

5/24/2012 34413 ROGER SUTHERLAND Final inspection security bond refund $250.00 

5/24/2012 34414 MR. CRAIG TATTERSALL Final inspection security bond refund $250.00 

5/24/2012 34415 HEYNSBERGEN MARTIN JOSEPH Utility account refund $107.89 

5/24/2012 34416 ELIZABETH DAVIS-DAGG Expense report - Jan - April $1,271.34 

5/24/2012 34417 MUNICIPAL IT SERVICES IT,LAN,new equipment $6,426.31 

5/28/2012 34418 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $214,143.60 

5/31/2012 34419 A.B.C.A. Drain Review,Special Benefit Levy $10,846.68 

5/31/2012 34420 AGO INDUSTRIES INC. Traffic safety uniforms $246.25 

5/31/2012 34421 MR. PETE ANDERSON Final inspection security bond refund $250.00 

5/31/2012 34422 ARMTEC LIMITED PARTNERSHIP Materials - CS $136.73 

5/31/2012 34423 STEVE BALCOM Accessibility Committee meeting remuneration $100.00 

5/31/2012 34424 BEDELL'S (LONDON) FOOD SERVICEGB Beach concession supplies $1,556.87 

5/31/2012 34425 BLUEWATER RECYCLING ASSOC OCC & waste lifts April $1,423.14 

5/31/2012 34426 CHRISTINE BREGMAN Accessibility Committee meeting remuneration $100.00 

5/31/2012 34427 BRODIE TREE SERVICE Tree transplanting $1,130.00 

5/31/2012 34428 TABETHA BURLEY Accessibility Committee meeting remuneration $100.00 

5/31/2012 34429 JOHN BYRNE Expense report - May $547.70 

5/31/2012 34430 CANADIAN TIRE CORPORATION Supplies - CS $73.41 

5/31/2012 34431 VOID 

5/31/2012 34432 CANPAR TRANSPORT L.P. Courier services - all offices $33.18 

5/31/2012 34433 CELERITY COMMUNICATIONS LTD Communication supplies - Thed FD $118.65 

5/31/2012 34434 CONCEPT CONSTRUCTION LTD. Final inspection security bond refund $250.00 

5/31/2012 34435 CORPORATE EXPRESS CANADA INC.Office supplies - Forest & GB $121.47 

5/31/2012 34436 COUNTY OF LAMBTON Winter salt $25,519.94 

5/31/2012 34437 COUNTRY MARKET Fuel - GB FD $286.56 

5/31/2012 34438 FRANK COWAN COMPANY LTD. Deductible billing - flooding $2,972.90 

5/31/2012 34439 CRAWFORD SECURITY N.By-Law contract $4,392.24 

5/31/2012 34440 NOREEN CROXFORD Accessibility Committee meeting remuneration $100.00 

5/31/2012 34441 C.T. ENVIRONMENTAL LTD. Waterline locate - Klondyke Rd $995.81 

5/31/2012 34442 PAUL DESALAIZ Final inspection security bond refund $100.00 

5/31/2012 34443 YVONNE DESJARDINE Reimburse for GB Beach Conc supplies $58.01 

5/31/2012 34444 EARL S ROSS INC Benches $1,356.00 

5/31/2012 34445 DALE ELLIOTT Work boot allowance $214.69 

5/31/2012 34446 ENVIRONMENTAL DEFENCE CANADA Blue I flag application fee $1,800.00 

5/31/2012 34447 FASTENAL CANADA Supplies - CS $575.51 

5/31/2012 34448 JANET FERGUSON Expense report March/April $209.17 

5/31/2012 34449 FIRE SAFETYDISTRIBUTION CENTREGB FD membership, supplies Thed FD $336.17 

5/31/2012 34450 FIRESERVICE MANAGEMENT LTD Bunker gear cleaning & repair $296.01 

5/31/2012 34451 FOREST AUTOMOTIVE & SPORTS LTDMaterials & supplies - CS $1,356.62 




2012 


5/31/2012 34452 GEO-TECK GB youth centre building repair $229.39 

5/31/2012 34453 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS $563.45 

5/31/2012 34454 HELEN HAYTER NV office cleaning - May $300.00 

5/31/2012 34455 HAYTER-WALDEN PUBLICATIONS Advertising - May $466.80 

5/31/2012 34456 HENSALL DISTRICT CO-OPERATIVE Lawn mtce supplies $597.95 

5/31/2012 34457 CHRISTINE HLADKI Arkona CC cleaning - May $268.75 

5/31/2012 34458 THE HOPPER FOUNDRY (1977) LTD Materials - GB Harbour & roads $2,208.18 

5/31/2012 34459 HOUSE OF FLAGS Flags & banner repair $2,700.70 

5/31/2012 34460 HUNTER FACILITIES MANAGEMENT ILegacy $2,807.37 

5/31/2012 34461 HYDRO ONE NETWORKS Gill Rd pump stn Hydro (reimbursed) $51.92 

5/31/2012 34462 INLAND AGGREGATES Materials - CS $437.81 

5/31/2012 34463 BLAKE IRONS Replacement pay $670.03 

5/31/2012 34464 J & L HENDERSON LIMITED Drain pump repair $2,435.15 

5/31/2012 34465 JOE JOHNSON EQUIPMENT INC Equipment repair parts - CS $940.24 

5/31/2012 34466 JOHNSON'S SANITATION SERVICES Portable toilet rentals $1,062.20 

5/31/2012 34467 KRAFT AUTO PARTS Supplies - GB Harbour & CS $212.72 

5/31/2012 34468 LAKESIDE GRAIN & FEED LTD Landscaping supplies $379.68 

5/31/2012 34469 M & M EMBROIDERY & DESIGNS Uniforms $186.45 

5/31/2012 34470 STEVE MASON Accessibility Committee meeting remuneration $100.00 

5/31/2012 34471 MECHANICAL ADVERTISING Signs $1,801.48 

5/31/2012 34472 M.G. MOLD COMPANY Equipment repair - CS $435.05 


5/31/2012 34474 M & L SUPPLY Supplies - Thedford FD $790.48 

5/31/2012 34475 JOEL MOLOY LTD Screened topsoil - drain,beach,roads $8,073.85 

5/31/2012 34476 MONTEITH & SUTHERLAND LTD Kennedy Line $836.20 

5/31/2012 34477 MAUREEN NAGLE Accessibility Committee meeting remuneration $100.00 

5/31/2012 34478 NOVACK'S Bunker gear & uniforms - Arkona FD $3,733.82 

5/31/2012 34479 MR. KEVIN O'HALLORAN Accessibility Committee meeting remuneration $100.00 

5/31/2012 34480 OFFICE CENTRAL Office supplies - Forest & NV $1,622.83 

5/31/2012 34481 OMERS Regular monthly remittance $51,767.74 

5/31/2012 34482 ONTARIO GYM & SPORTS Sports field equipment $822.32 

5/31/2012 34483 O'TOOLS RENT OR BUY Equipment rental & parts - CS $133.06 

5/31/2012 34484 PEPSI BOTTLING GROUP (CANADA) GB Beach concession supplies $3,421.48 

5/31/2012 34485 PETERBILT OF ONTARIO INC. Vehicle repair parts - CS $127.36 

5/31/2012 34486 PETTY CASH/CARRIE SNELL Replenish pettycash - GB Office $65.44 

5/31/2012 34487 PODOLINSKY EQUIPMENT LTD. Vehicle repair parts - CS $331.61 

5/31/2012 34488 PRAXAIR Supplies - CS $231.70 

5/31/2012 34489 PRINCESS AUTO Equipment - CS $587.58 



5/31/2012 34492 SAFEDESIGN APPAREL LTD Bunker gear - Thedford FD $9,186.18 

5/31/2012 34493 SENTRY FIRE PROTECTION SERVICEFire equipment parts & service - various locations $654.56 

5/31/2012 34494 SHERWIN- WILLIAMS Supplies - CS $579.63 

5/31/2012 34495 SISLER ELECTRIC INC. Arkona FD lighting $1,088.42 

5/31/2012 34496 SOUTHWEST MARINE SERVICES GB Harbour materials $251.54 

5/31/2012 34497 SPRIET ASSOCIATES Engineering - Council Chambers $1,286.19 

5/31/2012 34498 MIKE STANLAKE Work boot allowance $135.59 

5/31/2012 34499 STRONGCO Vehicle repair parts - CS $2,009.86 


5/31/2012 34501 THAMES COMMUNICATIONS Communication equipment - NV FD $1,691.33 




2012 


5/31/2012 34502 MR. STEVE THOMSON Final inspection security bond refund $250.00 

5/31/2012 34503 TOWNSHIP OF NORTH HURON Training registration - GB FD $145.49 

5/31/2012 34504 TRACK 21 GRAPHIX INC. Supplies - CIB $265.71 

5/31/2012 34505 THOREN'S NURSERY LTD. Trees & plants - GB Optimist Park $15,102.45 

5/31/2012 34506 TURNBULL PLUMBING & ELECTRIC Plumbing repairs - PFCC $188.38 

5/31/2012 34507 VANGORP WELDING & FABRICATINGDrain pump & Northside Tug repairs $14,253.51 

5/31/2012 34508 JOE VANHAAREN Final inspection security bond refund $250.00 

5/31/2012 34509 DERYCK WALDEN, BARRISTER & SO Legal fees $132.99 

5/31/2012 34510 WATSON & ASSOCIATES ECONOMISTS PSAB $6,653.16 

5/31/2012 34511 BILL WEBER Mileage - April/May $689.70 


5/31/2012 34513 WILLSIE EQUIPMENT SALES INC Tree trimming equipment - CS $2,599.00 

5/31/2012 34514 WORK EQUIPMENT LTD Vehicle parts - CS $943.38 

5/31/2012 34515 WSIB Regular monthly remittance $8,722.71 

5/31/2012 34516 VAN BREE DRAINAGE AND BULLDOZIPC # 1 Sercombe Drain $19,799.63 

5/31/2012 34517 ZAVITZ GENERAL STORE Supplies - CS $146.78 

5/31/2012 34518 KARL & MABEL ELLIOTT Tile loan debenture $39,125.00 

5/31/2012 34519 MUNICIPAL IT SERVICES IT, LAN $2,101.80 

5/31/2012 34520 PITNEY WORKS Postage all offices $9,040.00 

5/31/2012 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $974.52 

5/31/2012 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $978.34 

5/31/2012 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,136.59 

5/31/2012 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $40,772.60 

5/31/2012 PAP RBC (Paytickets) PRE-AUTHORIZED PAYMENTS $2.26 

5/31/2012 PAP RELIANCE HOME COMFORT PRE-AUTHORIZED PAYMENTS $133.68 

5/31/2012 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,425.68 

5/31/2012 PAP SSQ PRE-AUTHORIZED PAYMENTS $7,911.43 

5/31/2012 PAP THYSSENKRUPP ELEVATOR PRE-AUTHORIZED PAYMENTS $1,731.34 

5/31/2012 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $5,496.44 

TOTAL $1,288,654.02 



June Cheque Register 

2012 


6/5/2012 34521 HURON WOODS ASSOCIATION Reimbursement of legal fees $3,536.19 

6/7/2012 34522 JACQUELINE DOLAN PFCC cleaning - May $495.00 

6/7/2012 34523 STEPHEN GUAY Fire inspections $153.17 

6/7/2012 34524 RYAN GUAY Fire inspections $80.00 

6/7/2012 34525 IPPERWASH AND AREA COMMUNITY PCouncil Community grant $500.00 

6/7/2012 34526 THE MEARIE GROUP Regular monthly remittance $676.13 

6/7/2012 34527 OMI CANADA INC. Agreement - June $124,805.86 

6/7/2012 34528 PORT FRANKS COMMUNITY POLICINGCouncil Community grant $500.00 


6/7/2012 34530 JOHN SPEIRS Partial refund of site servicing deposit $4,800.00 

6/7/2012 34531 DON WELTEN Building inspections $630.00 

6/7/2012 34532 MINISTRY OF FINANCE Regular EHT remittance $6,569.63 

6/7/2012 34533 WAYNE STUBBS May wtr mtr reads & June retainer $1,688.30 

6/7/2012 34534 MUNICIPAL IT SERVICES IT,LAN, new equipment $2,609.17 

6/8/2012 34535 SHIRLEY O'HALLORAN Compost site supervision - May $677.25 

6/14/2012 34536 1610241 ONTARIO LIMITED Refund dockage - GB Harbour $1,745.85 

6/14/2012 34537 ACTONS SERVICE CENTRE Equipment service - CS $534.31 

6/14/2012 34538 ALPAUGH'S MEMORIALS Heritage plaques $474.60 

6/14/2012 34539 BATTLEFIELD EQUIPMENT RENTALSEquipment rental - CS $3,369.21 

6/14/2012 34540 BEDELL'S (LONDON) FOOD SERVICEGB Beach conc - supplies $804.79 

6/14/2012 34541 BLUEWATER RECYCLING ASSOC Co - collection - May $23,883.91 

6/14/2012 34542 CORY CHARLTON First Aid & CPR recertification - Staff $1,375.00 

6/14/2012 34543 TOM BOON Training - Forest FD $750.00 

6/14/2012 34544 CAMPBELL KATHY Final inspection security bond refund $250.00 

6/14/2012 34545 CANADIAN SIGNCRAFTERS Signs - Shores & Legacy $1,446.40 

6/14/2012 34546 BARRY R CARD Legal fees - GB sewage,Zoning,general $3,704.71 

6/14/2012 34547 CELERITY COMMUNICATIONS LTD Supplies & equipment - By-law & Thed FD $2,299.55 

6/14/2012 34548 CIBC Visa - all managers $5,368.21 

6/14/2012 34549 CINTAS, THE UNIFORM PEOPLE Uniforms & supplies - CS $3,809.23 

6/14/2012 34550 CODE 4 FIRE & RESCUE INC. Supplies - Thedford FD $1,011.35 

6/14/2012 34551 CORPORATE EXPRESS CANADA INC.Office supplies - all offices $508.18 

6/14/2012 34552 COUNTY OF LAMBTON Traffic paint $2,484.45 

6/14/2012 34553 COURTNEY WHOLESALE CONFECTIONE GB Beach conc - supplies $399.24 


6/14/2012 34555 C.U.P.E. Union dues - June $1,148.74 

6/14/2012 34556 DAMAR SECURITY SYSTEMS Security system monitoring - Legacy $283.91 

6/14/2012 34557 DAVE MOORE FUELS Fuel - CS $6,134.84 

6/14/2012 34558 DON DEW Chief's meetings & mileage - Thedford FD $301.10 

6/14/2012 34559 DILLON CONSULTING General engineering $542.40 

6/14/2012 34560 DIVAL SAFETY & SUPPLIES OF CAN Equipment - Northville FD $632.80 

6/14/2012 34561 FASTENAL CANADA Shop supplies- CS $643.07 

6/14/2012 34562 FIRESERVICE MANAGEMENT LTD Uniform cleaning & repair - GB & Forest FD's $315.79 

6/14/2012 34563 JEAN FORBES Refund utility account overpayment $300.00 

6/14/2012 34564 FOREST FIRE DEPARTMENT ASSOCIATraining - Thedford FD $100.00 

6/14/2012 34565 FOREST AUTOMOTIVE & SPORTS LTDVehicle repair parts - CS $376.53 

6/14/2012 34566 FOREST FOODLAND Meeting supplies $88.11 

6/14/2012 34567 FOREST CLIFF CAMP INC. Final inspection security bond refund $250.00 

6/14/2012 34568 FRUTI DISTRIBUTING GB Beach conc - supplies $710.00 

6/14/2012 34569 FRED FUNK Materials - CS $500.00 

6/14/2012 34570 MR. GARRY GILLIARD Final inspection security bond refund $250.00 




2012 


6/14/2012 34571 HOME HARDWARE BUILDING CENTREMaterials & supplies - CS & GB Harbour $1,776.64 

6/14/2012 34572 GREEN SHIELD CANADA Employee benefits - June $10,226.72 

6/14/2012 34573 STEPHEN GUAY Fire inspections $1,784.05 

6/14/2012 34574 RYAN GUAY Fire inspections $1,763.35 

6/14/2012 34575 H.E. ZAVITZ ELECTRICAL & HEATI Equipment repair - PF Harbour $461.65 

6/14/2012 34576 HAMILTON'S MACHINE SHOP LTD. Materials & supplies - CS $911.23 

6/14/2012 34577 HAYTER-WALDEN PUBLICATIONS May advertising $531.28 

6/14/2012 34578 MIKE HERRINGTON Meetings, training & mileage - Thed FD $1,043.64 

6/14/2012 34579 HOLLAND CLEANING SOLUTIONS LTDFacility\cleaning supplies $470.35 

6/14/2012 34580 THE HOPPER FOUNDRY (1977) LTD Supplies - Port Franks $966.49 

6/14/2012 34581 HURONIA WELDING & INDUSTRIAL SSupplies - GB FD $74.58 

6/14/2012 34582 IMPERIAL COFFEE AND SERVICES I Coffee supplies - CS & GB Beach Conc. $572.41 

6/14/2012 34583 JEFF STRUYF Grass cutting - property standards $344.65 

6/14/2012 34584 GARY JENNISON Refund dockage - GB Harbour $1,645.85 

6/14/2012 34585 J.J. MACKAY CANADA LTD. Parking meter supplies $1,791.67 

6/14/2012 34586 KAN FUELS Fuel - CS & Thed FD $967.47 

6/14/2012 34587 KRAFT AUTO PARTS Supplies - CS $134.70 

6/14/2012 34588 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $10,792.85 

6/14/2012 34589 LLOYD HENDRICKX Drain mtce $142.60 

6/14/2012 34590 M & M EMBROIDERY & DESIGNS Uniforms - CS & Harbours $1,488.78 

6/14/2012 34591 MAR-CO CLAY PRODUCTS INC. Ball park materials & supplies $2,186.39 

6/14/2012 34592 LARRY MARTIN Plant watering - GB $550.00 

6/14/2012 34593 MCKENZIE LAKE LAWYERS LLP Legal fees - Chippewas of Kettle & Stony Pt $1,535.71 

6/14/2012 34594 DAVE MCLEAN Chief's mtgs, mileage & supplies - Forest FD $94.80 

6/14/2012 34595 MICROAGE BASICS Office supplies - GB office $118.65 


6/14/2012 34597 CATHERINE MINIELLY CIB supplies $81.26 

6/14/2012 34598 JOEL MOLOY LTD Drain mtce & CS materials $5,026.24 

6/14/2012 34599 MONTEITH & SUTHERLAND LTD Water dept services $1,832.86 

6/14/2012 34600 NESTLE CANADA INC. GB Beach conc - supplies $571.15 

6/14/2012 34601 ROD NICHOLSON BUILDERS Final inspection security bond refund $250.00 

6/14/2012 34602 NORTH STAR ICE CO Ice supplies - both harbours $352.25 

6/14/2012 34603 OFFICE CENTRAL Office supplies Northville $1,134.65 

6/14/2012 34604 SAM OH NEIL Final inspection security bond refund $250.00 

6/14/2012 34605 ORKIN CANADA Pest control - various locations $666.70 

6/14/2012 34606 PITNEY BOWES Mailing machine lease - all offices $2,981.62 

6/14/2012 34607 PROUTS BUILDING CENTRE Materials & supplies - CS $491.88 


6/14/2012 34609 RFS CANADA Photocopier lease - all offices $4,074.00 


6/14/2012 34611 SCOTT PETRIE LLP Beach O'Pines private roads $1,645.28 

6/14/2012 34612 SEBO FARM EQUIPMENT LTD Vehicle service - CS $975.04 

6/14/2012 34613 SENTRY FIRE PROTECTION SERVICEFire equipment service & parts $480.59 

6/14/2012 34614 SMITH-PEAT ROOFING & SHEET METBuilding repair- Eilber St washroom,PF Harb Pav. $12,348.64 

6/14/2012 34615 SPEDQUIP INDUSTRIES LTD Vehicle service - GB FD $1,440.76 

6/14/2012 34616 DAN STEWARDSON Supplies - Forest FD $54.36 

6/14/2012 34617 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $1,844.04 

6/14/2012 34618 SUNMEDIA May advertising $922.62 


6/14/2012 34620 TECHNICAL STANDARDS & SAFETY AFuels safety inspection - GB Harbour $226.70 




2012 


6/14/2012 34621 THUSS GREENHOUSES & GARDEN CEN Flowers & hanging baskets-Forest & Arkona $3,135.63 

6/14/2012 34622 THOREN'S NURSERY LTD. Trees - CIB $836.20 

6/14/2012 34623 TRI- COUNTY TREE SERVICE Tree & stump removal $706.25 

6/14/2012 34624 MR. MATT TUCKEY Final inspection security bond refund $250.00 

6/14/2012 34625 VANDY'S Grass cutting-Arkona cemetery & prop standards $2,920.81 

6/14/2012 34626 WEST COAST DISTRIBUTING Canteen supplies - Forest $290.00 

6/14/2012 34627 DOUG WILCOCKS May vehicle mtce - CS $2,466.23 

6/14/2012 34628 WOODWARD'S SERVICE CENTRE Materials & supplies - CS $492.00 

6/14/2012 34629 YMCA OF SARNIA-LAMBTON Association services - June $4,750.00 

6/14/2012 34630 ZAVITZ GENERAL STORE Supplies - CS & NV FD $402.42 

6/14/2012 34631 SIPKENS NURSERIES CIB Native Tree project $315.95 

6/14/2012 34632 MUNICIPAL IT SERVICES IT,LAN, new equipment $4,098.51 

6/14/2012 34633 DUDMAN LIMITED Fuel - CS, bldg dept & Forest FD $4,893.39 

6/15/2012 34634 BRENNER INSTALLATION SERVICES Inspect SCADA operation $1,027.43 

6/15/2012 34635 MCINTYRE JOSHUA Replacement cheque $534.31 

6/30/2012 34636 COUNTY OF LAMBTON 2nd qtr levy & 2011 adjustment $2,042,377.19 

6/30/2012 34637 CONSEIL SCOLAIRE DE DISTRICT 2nd qtr levy & 2011 adjustment $17,265.26 

6/30/2012 34638 CONSEIL SCOLAIRE VIAMONDE 2nd qtr levy & 2011 adjustment $3,449.06 

6/30/2012 34639 ST CLAIR CATHOLIC DISTRICT S.B 2nd qtr levy & 2011 adjustment $216,372.96 

6/30/2012 34640 HAY MUTUAL INS. GB sewer collection system debenture $15,956.25 

6/30/2012 34641 LAMBTON KENT DISTRICT SCH. BD. 2nd qtr levy & 2011 adjustment $993,705.09 

6/21/2012 34642 GLENN C BELL S.By-Law contract $5,000.00 

6/21/2012 34643 DAVID BOS Final inspection security bond refund $250.00 

6/21/2012 34644 KEITH CRAWFORD N. By-Law uniforms $318.66 

6/21/2012 34645 BILL DENNING Heritage plaque reimbursement $100.00 

6/21/2012 34646 MRS. NOREEN GLENDINNING Final inspection security bond refund $250.00 

6/21/2012 34647 STEPHEN GUAY Fire inspections $1,765.83 

6/21/2012 34648 RYAN GUAY Fire inspections $971.27 

6/21/2012 34649 NORM HARVEY Refund partial water account deposit $17.22 

6/21/2012 34650 DAN HIGGS EXCAVATING LTD. PF Harbour dredging $51,011.03 

6/21/2012 34651 MR. JEFFERY HUDSON Final inspection security bond refund $1,500.00 

6/21/2012 34652 ME. BRUCE JAMIESON Final inspection security bond refund $250.00 

6/21/2012 34653 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $277,451.92 

6/21/2012 34654 MUNICIPAL IT SERVICES IT, LAN $1,163.90 

6/21/2012 34655 PLATINUM BUILDERS INC. Final inspection security bond refund $750.00 


6/21/2012 34657 VAN BREE DRAINAGE AND BULLDOZIHB release Sutherland Drain & wtrmn offset install $36,742.18 

6/21/2012 34658 RON VAN HORNE Heritage plaque reimbursement $100.00 

6/21/2012 34659 VAN RIEL FARMS LTD Final inspection security bond refund $750.00 

6/21/2012 34660 DON WELTEN Building inspections $720.00 

6/21/2012 34661 WINMAR Final inspection security bond refund $250.00 

6/21/2012 34662 MEDWAY HOMES INC Several final inspection security bond refunds $4,500.00 

6/21/2012 34663 CARRIE SNELL Training mileage $125.40 

6/21/2012 34664 DIANE JAMIESON Weeding at Thedford Village Green $472.00 

6/28/2012 34665 JOHN BYRNE Expense report - June $564.80 


6/28/2012 34667 RANDY LOVIE Building dept training $1,049.77 

6/28/2012 34668 LARRY MARTIN Plant watering - GB $450.00 

6/28/2012 34669 BOB RONEY GB Harbourmaster contract & police check $1,802.50 

6/28/2012 34670 PETTY CASH/CARRIE SNELL Replenish pettycash - GB Office $162.23 




2012 


6/28/2012 34671 ACTION FIRST AID Supplies - GB FD $140.12 

6/28/2012 34672 ALLIED MEDICAL Supplies - Forest FD $301.96 

6/28/2012 34673 BALTECH PARKING EQUIPMENT LTDRepair to exit gate - PF Harbour $169.50 

6/28/2012 34674 BLUEWATER FORD SALES LTD Vehicle service - PW $149.31 

6/28/2012 34675 BLUEWATER RECYCLING ASSOC OCC & waste lifts - May $2,283.25 

6/28/2012 34676 BROKERHOUSE DISTRIBUTORS.INC Parking meter supplies $259.18 

6/28/2012 34677 CANADIAN TIRE CORPORATION Supplies - PW $86.41 

6/28/2012 34678 CAN FUELS Fuel - Arkona FD $69.35 

6/28/2012 34679 CORPORATE EXPRESS CANADA INC.Office supplies - GB & NV $1,548.43 

6/28/2012 34680 DASHWOOD LOCK AND KEY Lock service - PW $469.81 

6/28/2012 34681 ERAMOSA ENGINEERING INC. SCADA mtce contract $7,958.82 

6/28/2012 34682 EVANS UTILITY SUPPLY Water meter supplies $21,641.66 

6/28/2012 34683 FOREST GARDEN CLUB Reimbursement for Native trees $990.00 

6/28/2012 34684 GOERTZ ELECTRIC LTD Drain pump mtce, ball diamond electrical $2,153.55 

6/28/2012 34685 GREEN SHIELD CANADA Employee benefits - July $18,472.20 

6/28/2012 34686 CHRISTINE HLADKI Arkona CC cleaning - June $268.75 

6/28/2012 34687 IDEAL SUPPLY COMPANY LTD Lighting supplies $1,835.19 

6/28/2012 34688 IMPERIAL COFFEE AND SERVICES I Water cooler service $216.79 

6/28/2012 34689 JOHNSON'S SANITATION SERVICES Portable toilet rentals - various locations $779.70 

6/28/2012 34690 LAMBTON FENCING LIMITED Fence repair- NV shop & Port Franks $1,768.45 

6/28/2012 34691 LAMBTON ELDERLY OUTREACH Transportation to accessibility meeting $27.60 

6/28/2012 34692 LAVIS CONTRACTING CO. LIMITED Supplies - PW $1,530.02 

6/28/2012 34693 M & M EMBROIDERY & DESIGNS Uniforms - PW $712.18 

6/28/2012 34694 MAR-CO Grand Bend Lions Park $64,710.13 

6/28/2012 34695 MECHANICAL ADVERTISING Signs $1,876.22 

6/28/2012 34696 MIKE & TERRI'S NO FRILLS GB Beach conc - supplies $175.61 

6/28/2012 34697 MILLER THOMSON LLP Legal fees - PVB $455.25 


6/28/2012 34699 MITOI WORKS INC. Dredging contract - GB & PF $29,192.60 

6/28/2012 34700 NATURE'S CHOICE LAWN CARE & IR System startup $621.50 

6/28/2012 34701 NESTLE CANADA INC. GB Beach conc - supplies $253.30 

6/28/2012 34702 ROB NICKLES Training mileage - PW $91.20 

6/28/2012 34703 ONTARIO GYM & SPORTS Ball park supplies $1,869.27 

6/28/2012 34704 ONTARIO PARKS ASSOCIATION Training - PW $440.70 

6/28/2012 34705 PEPSI BOTTLING GROUP (CANADA) GB Beach conc - supplies $1,686.36 

6/28/2012 34706 PITNEY WORKS Office supplies - GB $1,169.52 

6/28/2012 34707 POCKELE & ASSOCIATES INC. H & S consulting services $3,727.87 

6/28/2012 34708 POLE PRINTING INC Office supplies - Forest $164.98 

6/28/2012 34709 PRINCESS AUTO Supplies - PW $225.92 


6/28/2012 34711 SARNIA CONCRETE PRODUCTS LTD Supplies - CS $1,288.20 

6/28/2012 34712 SCHNEIDER ELECTRIC CANADA INC Drain pump repair $13,169.02 

6/28/2012 34713 SIGNWORLD LIMITED Signs - CS $2,237.40 

6/28/2012 34714 S.M.HEWITT (SARNIA) LIMITED Brokerage - PW supplies $175.43 

6/28/2012 34715 SOAN MECHANICAL LTD. Bldg repair - Legacy $242.72 

6/28/2012 34716 ST. JOHN AMBULANCE CPR & First aid training - Arkona FD $280.00 

6/28/2012 34717 TECHNICAL STANDARDS & SAFETY AEquipment inspection - Shores $395.50 

6/28/2012 34718 TENEX COMMUNICATIONS INC Supplies - GB Harbour $169.50 

6/28/2012 34719 THAMES COMMUNICATIONS Equipment repair - GB FD $594.72 

6/28/2012 34721 TURNBULL PLUMBING & ELECTRIC Eilber St. & Park washroom upgrades $1,431.95 




2012 


6/28/2012 34722 UTC FIRE & SECURITY CANADA Fire alarm & sprinkler inspection - Legacy $1,909.70 

6/28/2012 34723 VAN VALKENBURG JEWELLERS INC. Staff appreciation award $120.00 

6/28/2012 34724 DERYCK WALDEN, BARRISTER & SO Legal fees $434.14 

6/28/2012 34725 WORK EQUIPMENT LTD Equipment repair parts - PW $970.12 

6/28/2012 34726 WSIB WSIB June $6,694.84 

6/28/2012 34727 INNOVATIVE TRAFFIC SOLUTIONS I Annual traffic light mtce - GB $838.18 

6/30/2012 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $958.29 

6/30/2012 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,450.41 

6/30/2012 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,168.36 

6/30/2012 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $31,934.92 

6/30/2012 PAP RBC (Paytickets0 PRE-AUTHORIZED PAYMENTS $42.94 

6/30/2012 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,538.69 

6/30/2012 PAP SSQ PRE-AUTHORIZED PAYMENTS $8,861.83 

6/30/2012 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $2,062.59 

TOTAL $4,338,673.43 


Notice of Motion: July 9, 2012 

Moved by: 

Councillor Scott 

That a “letter of introduction” be prepared for the Members of the Economic 

Development Task Force. 

347

View - The Municipality of Lambton Shores

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