CONTRACT PROCEDURE RULES - SPS Consultancy

2.2 Chief Officers
2.2.1 Chief Officers must:
• ensure that their staff comply with Rule 2.1
• keep registers of:
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contracts completed by signature, rather than by
the council’s seal (see Rule 16.3) and arrange their
safekeeping on council premises
exemptions recorded under Rule 3.2.
3. EXEMPTIONS, COLLABORATIVE AND
E-PROCUREMENT ARRANGEMENTS
3.1 The council and its Cabinet have power to waive any requirements
within these contract procedure rules for specific projects, and any
such decision may be a Key Decision.
3.2 In exceptional circumstances, a Chief Officer also has the power,
under the scheme of delegation in the Constitution, to waive any
requirements within these contract procedure rules, provided that,
where the contract is likely to exceed £40,000, the relevant Portfolio
Holder is consulted.
3.3 Where a proposed contract is likely to exceed the EU Threshold,
a Chief Officer has no delegated powers and the matter has to be
determined by the Cabinet or council (see Rule 3.1). No exemption
can be used if the EU Procedure applies.
3.4 Where an exemption is necessary because of an unforeseeable
emergency involving immediate risk to persons, property or serious
disruption to council services, the Officer and the Chief Finance
Officer may jointly approve the exemption but they must prepare a
report for the next Cabinet to support the action taken.
3.5 All exemptions, and the reasons for them, must be recorded using
the form in the Purchasing Guide. Exemptions shall be signed by
the Officer and countersigned by the Chief Finance Officer.
3.6 The Strategic Procurement and Contract Management Service
must be consulted and an exemption approved by the Director
of Governance prior to commencing any procurement process
using Office of Government Commerce (OGC) Buying Solutions
Contracts. The terms and conditions of contract applicable to
any OGC arrangement, including the requirement to undertake
competition between providers, must be fully complied with.
3.7 Financial Officers must monitor the use of all exemptions.
CONTRACT PROCEDURE RULES 3