CONTRACT PROCEDURE RULES - SPS Consultancy

16.1.5 The formal advice of the Head of Legal Services must be
sought for the following contracts:
• where the Total Value exceeds £75,000
• those involving leasing arrangements
• where it is proposed to use a supplier's own terms
•
those involving the purchase of application software with
a Total Value of more than £30,000
• those that are complex in any other way.
16.2 Contract Formalities
16.2.1 Agreements shall be completed as follows:
Total Value Method of Completion By
Up to £30,000 signature Line Manager (see Rule 16.2.3)
£30,001 to £75,000 signature Supervising Officer (see Rule 16.2.3)
Above £75,000 sealing See Rule 16.3
16.2.2 All contracts must be concluded formally in writing before
the supply, service or construction work begins, except in
exceptional circumstances, and then only with the written
consent of the Deputy Chief Executive. An award letter is
insufficient.
16.2.3 The Officer responsible for securing signature of the contract
must ensure that the person signing for the other contracting
party has authority to bind it.
16.3 Sealing
16.3.1 Where contracts are completed by each side adding their
formal seal, such contracts shall be signed by at least two
Officers which, together with the fixing of the council’s seal,
must be witnessed by a further officer on behalf of the Head of
Legal Services.
16.3.2 Every council sealing will be consecutively numbered, recorded
and signed by the person witnessing the seal. The seal must not
be affixed without the authority of the Cabinet, a Committee,
a Portfolio Holder, or a Deputy Chief Executive acting under
delegated powers.
CONTRACT PROCEDURE RULES 19