There will be a Meeting of the Strategy Committee in the Community ...

There will be a Meeting of the Strategy Committee in the Community ...

There will be a Meeting of the Strategy Committee in the Community ...


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<strong>There</strong> <strong>will</strong> <strong>be</strong> a <strong>Meet<strong>in</strong>g</strong> <strong>of</strong> <strong>the</strong><br />

<strong>Strategy</strong> <strong>Committee</strong> <strong>in</strong> <strong>the</strong> <strong>Community</strong> Office<br />

at 8pm on Tuesday 22 nd January 2013<br />

A G E N D A<br />

Please can all Councillors read <strong>the</strong> support<strong>in</strong>g paperwork <strong>in</strong> advance due to <strong>the</strong> amount <strong>of</strong><br />

agenda items<br />

1. Apologies for absence<br />

2. M<strong>in</strong>utes <strong>of</strong> <strong>the</strong> <strong>Strategy</strong> <strong>Meet<strong>in</strong>g</strong> held on 7 th Novem<strong>be</strong>r 2012 were received by Council on <strong>the</strong><br />

11/12/2012 to <strong>be</strong> signed as a correct record<br />

3. Declaration <strong>of</strong> Interests<br />

To receive any declarations on <strong>in</strong>terest from Councillors relat<strong>in</strong>g to items to <strong>be</strong> considered at <strong>the</strong> meet<strong>in</strong>g, <strong>in</strong> accordance with <strong>the</strong><br />

provisions <strong>of</strong> <strong>the</strong> Councils Local Code <strong>of</strong> Conduct.<br />

4. Matters Aris<strong>in</strong>g<br />

1. Letter to Youth Club<br />

2. <strong>Meet<strong>in</strong>g</strong> with Icknield <strong>Community</strong> College<br />

3. Copas Farm – Update <strong>of</strong> <strong>Meet<strong>in</strong>g</strong><br />

5. Discussion Items<br />

1. Stand<strong>in</strong>g Orders Review – February 2012 version attached<br />

2. <strong>Committee</strong> Structure Review -attached<br />

3. Car Park Order draft attached<br />

4. Insurance Review – IH to report<br />

5. Compla<strong>in</strong>ts Procedure Review - attached<br />

6. Discipl<strong>in</strong>ary Procedure Review- attached<br />

7. Risk Assessment – attached<br />

8. Strategic Review <strong>of</strong> <strong>the</strong> Budget Process – IH<br />

9. Triathlon 2013 – if <strong>in</strong>formation received<br />

10. OCC – Watl<strong>in</strong>gton Tu<strong>be</strong> – Watl<strong>in</strong>gton Lewknor – consultation on this service –attached<br />

11. 33 High Street? – update by IH<br />

6. Correspondence<br />

1. SODC – They have now adopted <strong>the</strong> South Oxfordshire Core <strong>Strategy</strong>(13/12/2012)<br />

View it at www.southoxon.gov.uk/corestrategy<br />

2. D Young – Ask<strong>in</strong>g <strong>in</strong> WPC could consider <strong>in</strong>stall<strong>in</strong>g some street or path light<strong>in</strong>g on<br />

Davenport Place – attached.<br />


3. Email from Carol<strong>in</strong>e Newton on The Firs (11/1/13)– stat<strong>in</strong>g that yesterday afternoon that<br />

<strong>the</strong> Management Group decided to delay <strong>the</strong> decision on The Firs, while <strong>the</strong>y looked<br />

aga<strong>in</strong> at <strong>the</strong> figures relat<strong>in</strong>g to <strong>the</strong> cost <strong>of</strong> refurbishment. <strong>There</strong> is no new timetable for a<br />

decision.<br />

7. Items for Future <strong>Meet<strong>in</strong>g</strong>s<br />

Water Resource<br />

Watl<strong>in</strong>gton and <strong>the</strong> Local Transport Plan for Oxfordshire – Letter has <strong>be</strong>en sent -When<br />

reply received from OCC<br />

Icknield <strong>Community</strong> College and l<strong>in</strong>ks with <strong>the</strong> <strong>Community</strong><br />

Storage Requirements<br />

Review <strong>of</strong> Solicitor<br />

8. Any O<strong>the</strong>r Bus<strong>in</strong>ess to note – Items to <strong>be</strong> notified to <strong>the</strong> Clerk <strong>in</strong> advance <strong>of</strong> <strong>the</strong> meet<strong>in</strong>g.<br />

This meet<strong>in</strong>g <strong>will</strong> have a strict 2 hour time limit<br />

Declaration <strong>of</strong> Interests<br />

(i) any Mem<strong>be</strong>r arriv<strong>in</strong>g after <strong>the</strong> start <strong>of</strong> <strong>the</strong> meet<strong>in</strong>g is asked to declare personal <strong>in</strong>terests as necessary as soon as practicable after <strong>the</strong>ir arrival even<br />

if <strong>the</strong> item <strong>in</strong> question has <strong>be</strong>en considered.<br />

(ii) with <strong>the</strong> exception <strong>of</strong> <strong>the</strong> circumstances listed <strong>in</strong> paragraph 9(2) <strong>of</strong> <strong>the</strong> Local Code <strong>of</strong> Conduct for Mem<strong>be</strong>rs, a Mem<strong>be</strong>r with a personal <strong>in</strong>terest<br />

also has a prejudicial if it is one which a Mem<strong>be</strong>r <strong>of</strong> <strong>the</strong> public with knowledge <strong>of</strong> <strong>the</strong> relevant facts would reasonably regard as so significant that it is<br />

likely to prejudice <strong>the</strong> Mem<strong>be</strong>r's judgement <strong>of</strong> <strong>the</strong> public <strong>in</strong>terest. In such circumstances, <strong>the</strong> Mem<strong>be</strong>r must withdraw from <strong>the</strong> meet<strong>in</strong>g room, and<br />

should <strong>in</strong>form <strong>the</strong> Chairman accord<strong>in</strong>gly.<br />

(iii) it is not practical to <strong>of</strong>fer detailed advice dur<strong>in</strong>g <strong>the</strong> meet<strong>in</strong>g on whe<strong>the</strong>r or not a personal <strong>in</strong>terest should <strong>be</strong> declared, or whe<strong>the</strong>r a personal<br />

<strong>in</strong>terest should also <strong>be</strong> regarded as prejudicial.<br />

Confidential Items EXCLUSION OF THE PUBLIC<br />

RESOLVED: THAT under Section 100(A)(4) <strong>of</strong> <strong>the</strong> Local Government Act 1972, <strong>the</strong> public<br />

<strong>be</strong> excluded from <strong>the</strong> meet<strong>in</strong>g for items <strong>of</strong> bus<strong>in</strong>ess <strong>of</strong> <strong>the</strong> grounds that <strong>the</strong>y <strong>in</strong>volve <strong>the</strong> likely disclosure <strong>of</strong> exempt <strong>in</strong>formation as def<strong>in</strong>ed <strong>in</strong><br />

Paragraphs 7,8 and 9 <strong>of</strong> Part I <strong>of</strong> Schedule 12A to <strong>the</strong> Act<br />

Signed: Krist<strong>in</strong>a Tynan – Parish Clerk<br />

Date: 15/1/2013<br />

Distribution: All Councillors, Noticeboard, Website<br />


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