Job Description and Person Specification - University of Portsmouth

UNIVERSITY OF PORTSMOUTH – RECRUITMENT PAPERWORK
1. JOB DESCRIPTION
Job Title:
Department/Service:
Location:
Cost Centre:
Post Grade:
Effective date of job
description:
Graduate Trainee
Professional Services
46001
Trainee
May 2013
Purpose of the role:
The University of Portsmouth Graduate Trainee Programme will provide a 12 month paid work
experience opportunity in one of the university professional services. Professional services include
Finance, Sport and Recreation, Human Resources, Department for Curriculum and Quality
Enhancement, Marketing and the Library.
The aim is to place graduates into roles, or projects, which will use their skills and knowledge to
make a valuable contribution to the professional service, whilst gaining experience for their future
graduate career.
The 12 month training programme will also provide professional development support, which will
include an induction, quarterly meetings, networking, review meetings, careers management
workshops and careers advice, CV help and support from the Purple Door Recruitment Team.
Key Responsibilities:
The duties and responsibilities within each opportunity will vary according to the professional
services area.
Each trainee will receive regular support and supervision from their Line Manager and be mentored
by an appropriate member of staff.
Trainees will be expected to actively engage with the programme, make a commitment to complete
the 12 months training and demonstrate a positive and professional attitude, approach and
contribution.

2 PERSON SPECIFICATION
No Attributes Rating Source
1. Specific Knowledge & Experience
Computer literate in Microsoft Office, with web and database experience E AF, S
Computer literate, with web and database experience D AF, S
Ability to use database software to report, analyse and update datasets D AF, S
Experience of working in a customer service environment E AF, S
Experience of working on projects, demonstrating initiative and working E AF, S
independently
Experience of investigating, researching and analysing information D AF, S
Knowledge and awareness of current issues in Higher Education and the
challenges for graduates in the labour market
D
AF, S
2. Skills & Abilities
Clear and effective communication skills, both written and oral E AF, S
Ability to work flexibly in a team and to take direction from colleagues E AF, S
Excellent customer service skills E AF, S
Good analytical skills, accuracy and attention to detail E AF, S
Ability to organise and manage own workload and meet deadlines E AF, S
Strong interpersonal and negotiation skills including the ability to persuade E AF, S
and influence others
3. Qualifications, Education & Training
A degree from the University of Portsmouth, awarded in 2013 E AF
4. Other Requirements
Adaptable, willing and pro-­‐active with a commitment to the provision of
excellent customer service
E
AF, S
Highly motivated person who wishes to work in a team setting and with E AF, S
the ability to work without close supervision and with confidence
Genuine interest in working in a higher education setting E AF, S
Legend
Rating of attribute: E = essential; D = desirable
Source of evidence: AF = Application Form; S = Selection Programme

JOB HAZARD IDENTIFICATION FORM
Please tick box(s) if any of the below are likely to be encountered by the applicant.
International travel
Ionising radiation
Manual Handling x Asbestos, Lead
Human tissue/body fluids
EPP Worker (Exposure Prone Procedures)
Genetically modified Organisms
Noise > 80 DbA
Skin irritants/sensitisors
Driving on University business
Mini-­‐bus, Van, bus, forklift truck
Food Handling
Substances to which COSHH applies
Small print /colour coding (electrical)
Night Duty
Working at heights / with drains /
between 2200 hrs and 0600 hrs
in confined spaces
Display Screen Equipment X Access to children x
Repetitive tasks X Stress (workplace/workload demands,
changes within dept etc)
Other (please specify)
Please give details of any of the above as necessary:
Line Manager/Supervisor to sign below:
Signed
Name (block capitals) Julia Hughes
Date
May 2013
Extension number 2690