PERSONNEL FILE CONTENTS CHECK LIST

PERSONNEL FILE CONTENTS CHECKLIST
Employee Name:
Job Title:
Location:
Date of Hire:
Employee Status: Full-time Part-time Temporary
Required Documents* Yes/NA Date
1. Curriculum Vitae
2. Job Application/Employee Bio Data Sheet (i.e. 1420)
3. Certificates of education and training
4. Professional References (minimum of 2)
5. EPLS Check Completed
6. Letter of Offer**
7. Employment Agreement**
8. Job Description (signed & dated)
9. Acknowledgement of Receipt of Personnel Policy
10. Confidential and Exclusive Representation Agreement
11. Acceptance of Company Regulations
12. IRD Code of Ethics and Business Conduct
13. IRD Conflict of Interest
14. Copy of National ID Card/Driver's License for Driver
15. Personal Data Sheet
16. Emergency Contact Form
17. Medical Form

18. Candidate Evaluation Form
19. Designation of Beneficiaries
When relevant, include the following forms Yes/NA Date
20. Memo for Appointing Employee
21. Recommendation letter(s) from previous employer(s)
22. Test Results/Writing sample (i.e. finance test)
23. Personnel Action/Status Change Form
24. Performance Appraisal Report
25. Warning (Verbal, Notes, Written) Letters
26. Leave Absence Requests
27. Allowance Approval
28. Employee Exit Checklist
29. Other (i.e. letter of resignation/termination)
*If any of the required documents are not included in each personnel file, an
explanatory note must be included explaining their omission.
**These forms must include the following information:
Employee Name
Position Title
Supervisor Name
Start Date
End Date (if applicable)
Salary (scale/grade)
Location