normal ets/mandatory separation airmen

Personnel Services Delivery Guide 22 June 2010 1 

SEPARATIONS PROGRAM 

INTRODUCTION 

SECTION A. NORMAL ETS/MANDATORY SEPARATION 

This section covers normal separations upon Expiration of Term of Service (ETS). Airmen are 

entitled to separate from active duty upon ETS, unless there is a specific authority for retention. 

An ETS occurs when Airmen complete an enlistment contract or term of active service required 

by active duty orders. This application is designed to assist Airmen who have completed their 

obligated term of service and are approaching their ETS. 

OPR: AFPC/DPSOS (Separation Processing Branch) 

REFERENCES: AFI 36-3208, Administrative Separation of Airmen; AFI 36-2102, Base-Level 

Relocation Procedure; AFI 36-3202, Separation Documents; AFI 36-2110, Assignments; AFI 

36-3020, Family Member Travel; AFI 36-3205, Applying for the PALACE CHASE and PALACE 

FRONT Programs and AFI 36-3203, Service Retirements 

TARGET AUDIENCE: Active Duty 

ETS/MANDATORY SEPARATION PROCESSING 

Applicable to: Enlisted Active Duty 

AFPC 

2. 

Update separation for 

the Airman’s with 

ineligible reenlistment 

codes 180 days prior 

to DOS 

3. 

Notify the Airman 

of the approved 

separation 

AIRMEN 

1. 

Access vMPF and 

initiate ETS/DOS 

4. 

Complete Post 

Approval 

Instructions at 

Attachment 7


STEP 

ETS/MANDATORY SEPARATION PROCESSING 

ACTION 

OWNER 

NARRATIVE 

1 Airmen Initiate Application. 

1. All eligible Airmen will receive a virtual Military 

Personnel Flight (vMPF) notification 180 days prior to 

Expiration of Term of Service/Date of Separation 

(ETS/DOS). Access AFPC Secure, click Self-Service 

Actions link, the Separations link and click the “Initiate My 

DOS Separation” link to separate. Read the statement and 

click the “I Confirm My Intent to Separate” link. An 

email notification will flow to AFPC Separations to make 

appropriate updates in Military Personnel Data System 

(MilPDS). NOTE: Allow 7 to 10 days for processing. The 

“Initiate My DOS Separation” link is available for Airmen 

180 days prior to their ETS/DOS. A notification with 

instructions will be sent to all eligible Airmen 180 days prior 

to the ETS/DOS. 

2. Airmen who desire to initiate their separation request 

earlier than 180 days may complete the Transaction 

Reporting and Control (TRAC) briefing located under the 

Reenlistments Self-Service application in the vMPF. The “I 

want to separate” link is available 12 months prior to 

ETS/DOS. Refer to TRAC Section for further instructions. 

3. Second or subsequent career Airmen within 150 days of 

their ETS/DOS, will receive a system-generated email 

notifying them to select the “Initiate My DOS Separation” 

link on vMPF. A notification with intent to separate will 

flow to AFPC Separations to begin separation actions. If 

second term or career Airmen are not projected for 

reenlistment within 30 days of their DOS, they are 

automatically projected for separation. 

4. First-term Airmen without an approved Career Job 

Reservation (CJR) on file are automatically projected for 

separation 120 days prior to DOS. To apply for a CJR, 

contact the servicing MPS. 

2 AFPC Update Separation in MilPDS. Complete separation update 

in MilPDS. 

1. 180 days prior to ETS/DOS, update separation in 

MilPDS for Airmen with ineligible reenlistment codes. An 

automatic email is sent to Airmen notifying them of the 

approved separation. NOTE: If an Airman becomes eligible 

to reenlist after they have been projected for separation, they 

must have their MPS contact AFPC to cancel the separation. 

2. 120 days prior to ETS/DOS, update separation in


MilPDS for first term Airmen without an approved CJR. An 

automatic email is sent to Airmen notifying them of the 

approved separation. 

3. Thirty days prior to ETS/DOS, update separation in 

MilPDS for career Airmen without a projected reenlistment. 

An automatic email is sent to Airmen notifying of the 

approved separation. 

3 AFPC Notification. Notify Airmen of the approved separation. 

4 Airmen Follow Post Approval Separation Actions. Follow Post 

Approval Separation Actions at Attachment 7. 

RESPONSIBILITIES: 

1. AIRMEN: 

a. Receive a vMPF notification 180 days prior to ETS/DOS to initiate separation. An 

email notification will flow to AFPC Separations to make appropriate updates in MilPDS 

upon Airmen submitting separation action. 

b. Second or subsequent career Airmen within 150 days of their ETS/DOS, will receive 

a system-generated email notifying them to initiate separation. A notification with intent 

to separate is sent to AFPC Separations to begin separation actions upon Airmen 

submitting separation action. 

c. Upon confirmation of separation update, refer to Attachment 7 to complete Post 

Approval Separation Actions. 

d. Airmen with an approved voluntary separation date may request withdrawal of their 

separation date if they meet the following conditions: 

1) Must not have expended funds against their separation orders including household 

goods shipments or travel of family members. EXCEPTION: Under extreme 

hardship with supporting justification. 

2) Must not have departed their unit of assignment on terminal leave for separation 

in accordance with AFI 36-2606, paragraph 3.5, Reenlistment in the United States Air 

Force. 

3) Must be eligible for extension of enlistment or reenlistment in accordance with 

AFI 36-2606 and approved by their commander to extend or reenlist. 

4) Must not be high year tenure (HYT) restricted. 

e. To cancel an approved ETS/DOS separation date, access AFPC Secure, click vMPF 

Self-Service Application, upon accessing the vMPF, click Self-Service Actions -link, the 

Separations link and click the “Cancel My DOS Separation” link to request cancellation 

of the separation. Click the “OK” button and a notification with intent to reenlist is sent 

to AFPC Separations to cease separation actions. NOTE: The “Cancel My DOS 

Separation” link is NOT visible for personnel separating under the Enlisted Prior to 

Expiration of Term of Service (PETS) and Involuntary Separation Programs. 

f. For HQ AGR Airmen: Obtain a copy of DD Form 214, Certificate of Release or 

Discharge from Active Duty and AF IMT 100, Request and Authorization for 

Separation at final out-processing. Fax both forms to AF/REAMO at DSN 425-1181 or 

commercial (703) 588-1181.


2. MILITARY PERSONNEL SECTION (MPS): 

a. Retain an advisory role in the redesigned separation process and provide guidance to 

Airmen after they have exhausted support from the web-link. 

b. Educate and assist commanders and Airmen with the vMPF web-based separation 

application process. 

c. Refer to Attachment 7 for Post Approval Separations Actions. 

3. AFPC SEPARATIONS BRANCH (AFPC/DPSOS): 

a. Establish policy and procedures as they relate to separations. 

b. Make appropriate separation updates in MilPDS. 

c. Determine eligibility based on the criteria in AFI 36-3208, Chapter 9 

d. Refer to Attachment 7 for Post Approval Separations Actions. 

e. Cancel approved separation date. 

TRANSACTION REPORTING AND CONTROL (TRAC) BRIEFING 

The Transaction Reporting and Control (TRAC) program assists HQ USAF planners in 

projecting and managing enlisted force strength levels and gives resource managers sufficient 

lead-time to effectively backfill personnel separating from the Air Force. Access vMPF, select 

Self-Service Actions, Reenlistments, and proceed to the TRAC Briefing. NOTE: To access the 

TRAC briefing, Airmen must be eligible to reenlist and be within 12 months from their date of 

separation (DOS). The system will automatically perform an internal eligibility check. After 

completing the TRAC briefing, click the “I want to separate” link. An automatic email 

notification will flow to AFPC Separations to make appropriate updates in Military Personnel 

Data System (MilPDS). 

PALACE FRONT 

PALACE FRONT is a program that allows active Air Force officers and enlisted Airmen to 

transfer from the United States Air Force (USAF) to the ANGUS or USAFR the day after 

separation from the Air Force non-PALACE CHASE, normally upon completion of ADSC or on 

reaching their DOS. Guidance can be found in AFI 36-3205 and AFI 36-2115. 

Airmen interested in applying for PALACE FRONT should contact their local In-Service 

Recruiters (ISRs). ISRs will verify applicants‟ eligibility and assists Airmen in locating and 

reserving a position for each approved applicant. ISRs will also assist Airmen in completing the 

AF Form 1288, Application for Ready Reserve Assignment. 

It is imperative for Airmen desiring a PALACE FRONT position to initiate the application 

through the ISR as soon as possible. Upon approval, the ISR will provide the 

approved/completed AF IMT 1288 to AFPC/DPSOS prior to the Airman‟s approved DOS to 

ensure the information is updated in a timely manner to prevent a break in service.


MEDICAL HOLD/RETENTION BEYOND ETS 

Medical Hold – (Authority: AFI 36-3208, para 2.6 and AFI 48-123, Vol 2, Chap 2). The base 

medical treatment facility (MTF) sends a full narrative summary to HQ AFPC/DPAMM 

(Medical Standards) justifying the need for medical hold. Enlisted Airmen must accept or 

decline medical hold in writing. 

MEDICAL HOLD Page 1 of 2 


AFPC/DPSOS 

3. 

Rescind separation 

order 

4. 

Place case in 

suspense until a 

final medical 

disposition is made 

AFPC/DPAMM 

1. 

Determine if medical 

hold is authorized 

2. 

Send notification to 

AFPC/DPSOS 

5. 

Set date 

completing 

reevaluation and 

disposition 

6. 

Notify AFPC/DPSOS 

when the Airman is 

returned to duty 

A


MEDICAL HOLD Page 2 of 2 


AFPC/ 

AFPC/DPSD AFPC/DPSOS 

DPAMM 

A 

7. 

Update DOS 

and notify the 

Airman 

9. 

Process 


order 

10. 

Notification of 

disability 


11. 

Process disability 

separation order 

AIRMEN 

8. 

Complete 

briefing and 

worksheets 

STEP 

ACTION 

OWNER 

1 AFPC/DPAMM 

(Medical Standards) 

MEDICAL HOLD PROCESSING 

NARRATIVE 

Determine Medical Hold. Determine if medical hold is 

authorized. 

2 AFPC/DPAMM Send notification to AFPC/DPSOS. If medical hold is 

approved, send notification/instructions to AFPC/DPSOS. 

Send enlisted Airman‟s accept or decline memorandum to 

DPSOS (Attachment 8, Decline Retention Beyond ETS or 

Attachment 9, Request Retention Beyond ETS). 

3 AFPC/DPSOS Rescind Separation Orders. Upon notification of Airman‟s 

medical hold, rescind separation orders. 

4 AFPC/DPSOS Suspense. Suspense the case until final medical decision is 

made. Monitor and extend DOS as applicable to include E63 

transaction. 

5 AFPC/DPAMM Set date. Set a date for completing reevaluation and 

disposition of Airman‟s case. 

6 AFPC/DPAMM Notification. Notify AFPC/DPSOS when the Airman is 

removed from medical hold. 

7 AFPC/DPSOS Update. Update DOS in MilPDS allowing 10 calendar days 

for out-processing. Notify Airmen via email of the approved 

DOS and provide instructions to obtain separation orders. 

8 Airmen Refer to Post Approval Separation Actions. Refer to Post 


9 AFPC/DPSOS Process separation order. Upon receipt of Pre-Separation 

Order worksheet, process the Airman‟s separation order, E5 

transactions, and DD Form 214. NOTE: Upon


authentication, the separation order will be available in 

virtual Out-processing (vOP) and Automated Records 

Management System (ARMS). 

10 AFPC/DPAMM Notification. Notify AFPC/DPSOS and AFPC/DPSD 

(Disability Branch) when the Airman is removed from 

Medical Hold pending a disability separation/retirement. 

11 AFPC/DPSD 

(Disability Branch) 

Process Separation Order. Process and distribute the 

Disability Separation Order. NOTE: MPS will continue to 

conduct final out-processing separation actions. 

Retention Beyond ETS - Airmen may not be held involuntarily past ETS/DOS unless court 

martial charges have or are anticipated to be preferred. Staff Judge Advocate (SJA) must 

notify AFPC/DPSOS dps.sep.dos.ets@randolph.af.mil immediately in writing to involuntarily 

extend an enlisted Airman‟s ETS (Attachment 10), Involuntary Retention Beyond ETS). 

AFPC/DPSOS must receive notification prior to the Airman‟s expiration of term of service 

(ETS). Verbal notification is authorized when time does not permit written notification. Written 

confirmation of the verbal notice should be provided to AFPC/DPSOS within five workdays. 

Upon notification, AFPC/DPSOS will rescind separation orders. 

RETENTION BEYOND ETS 


Wing Commander/ 

MPS AFPC/DPSOS 

Legal Office 

2. 

Rescind order 

1. 


in writing when court 

martial charges are 

preferred 

4. 


in writing when 

court martial is 

complete 

3. 

Assist cmdr/JA 

officer 

5. 

Update MilPDS and 

issue new order 

6. 

Final out-process 

member 

STEP 

RETENTION BEYOND ETS PROCESSING 

ACTION 

OWNER 

NARRATIVE 

1 Legal Office Notification. Immediately notify AFPC/DPSOS in writing 

with a courtesy copy to MPS and unit commander when 

anticipating preferring of charges on an Airman. 

2 AFPC/DPSOS Rescind Separation Orders. Upon notification of preferring 

of charges, update MilPDS, revoke or rescind separation


orders. 

3 MPS Assist Commanders/JA officer. Assist commanders and JA 

officers with procedures if notified of further 

administrative/disciplinary action. Update MilPDS with the 

E63 transaction. NOTE: MPS does not have authority to 

involuntarily extend an Airman‟s ETS. 

4 Wing 

Commander/Legal 

Office 

Notification. Immediately notify AFPC/DPSOS in writing 

when action is complete and no further action is warranted. 

5 AFPC/DPSOS Update MilPDS. 

1. Update MilPDS with a DOS 10 calendar days from 

notification date. 

2. Upon receipt of Airman‟s pre-separation order 

worksheet, issue separation orders within 48 hours. 

3. Upon receipt of the Airman‟s DD Form 214 

worksheet and DOS, issue the DD Form 214, Certificate of 

Release or Discharge from Active Duty. 

6 MPS Final Out-Process. Continue to conduct final outprocessing 

actions. Forward the complete administrative 

discharge package to ARMS at HQ AFPC/DPSSRR, 550 C 

Street West Ste 3, Randolph AFB, TX 78150. Ensure 

procedures are identified within the unit to obtain the 

necessary documentation for consolidation and distribution 

to AFPC Records Division. 

Releasing a Hold on an Approved Separation 

The base Staff Judge Advocate (SJA) will immediately notify, AFPC/DPSOS in writing 

(Attachment 11, Release from Retention Beyond ETS or Attachment 12, Release from Beyond 

ETS, with negative results). AFPC/DPSOS will update the date of separation in MilPDS 

allowing Airmen ten calendar days to out process. Upon receipt of the pre-separation orders 

worksheet from the Airman, AFPC/DPSOS will provide the separation order to the Airman 

within 48 hours. MPS will final out-process the Airman. 



a. Advise and assist commanders and JA officers with procedures. 

b. Monitor transaction registers (TR) for extension by AFPC and update MilPDS with 

the E63 transaction, notify AFPC/DPSOS once E63 is updated. NOTE: MPS does not 

have authority to involuntarily extend an Airman‟s ETS. 

c. Upon receipt of release memorandum form discharge authority, provide a hardcopy 

Pre-Separation Order Worksheet to Airmen at Attachment 1. 

d. Coordinate with Reenlistment Section to ensure the reenlistment code is updated prior 

to separation. 

e. Forward a copy of the Pre-Separation Order Worksheet at Attachment 1.


f. Upon notification of the Airman‟s DOS, update the SSN into vOP and utilize the 

short notice checklist in accordance with AFI 36-2102, Attachment 17. 

g. Conduct Final out-processing actions; refer to Attachment 7 for instructions. 

2. LEGAL OFFICE/WING COMMANDER: 

a. Immediately notify AFPC/DPSOS in writing when anticipating preferring charges on 

an Airman. Refer to Attachment 10. 

b. Immediately notify AFPC/DPSOS and MPS in writing when action is complete and 

no further action is warranted. Refer to Attachment 11. 

3. AFPC SEPARATION PROCESSING BRANCH (AFPC/DPSOS): 


b. Upon notification of preferring charges, update MilPDS to extend DOS, 

rescind/revoke orders. 

c. Upon notification of release with no further action, make appropriate separation 

updates in MilPDS to include E53 transactions. Produce AF IMT 100, Request and 

Authorization for Separation. 

d. Notify MPS of approved DOS and orders completion.


SECTION B. ENLISTED PRIOR TO EXPIRATION OF TERM OF SERVICE (PETS) 

SEPARATION 

INTRODUCTION 

The enlisted Prior to Expiration of Term of Service (PETS) voluntary separation program is 

designed to assist in voluntarily applying for a separation date prior to the Airman‟s expiration 

term of service. The virtual Military Personnel Flight (vMPF) provides the capability for Airmen 

to apply and submit a request for PETS separation on-line. This electronic application replaces 

the AF IMT 31, Airman’s Request for Early Separation/Separation Based on Change in 

Service Obligation. The Case Management System (CMS) provides the capability for the 

commander, base separation authority (BSA), and AFPC to view the Airman‟s request, complete 

their required action and if applicable, attach files to the application. 


REFERENCES: AFI 36-3208, Administrative Separation of Airmen, AFI 36-3202, Separation 

Documents 


GENERAL INFORMATION: 

1. If eligible, Airmen may apply for PETS using the application located on the vMPF. NOTE: 

The types of PETS programs and eligibility criteria are available in 

Attachment 3. 

2. Airmen will submit the PETS application; the unit commander will receive the application via 

CMS and forward the application to the appropriate separation authority for decision action. 

3. Airmen applying for PETS separation should be prepared to separate on the date requested.


ENLISTED VOLUNTARY SEPARATION ACTION PRIOR TO ETS (PETS) (Page 1 of 2) 


AFPC 

4. 

Receive/review the Airman’s 

PETS application, verify 

eligibility and validate 

approval authority 

5. 

Is the Airman 

eligible? 

YES 

A 

Base Separation 

Authority (BSA) 

3. 

Review 

AFI 36-3208, Table 3.1 

to verify appropriate 

decision action 

NO 

Unit Commander/ 

AIRMEN 

1. 

Airman: 

Access vMPF, complete 

the PETS application & 

forward to Unit 

Commander 

2. 

Unit Commander: 

Receive member’s application, contact local 

PSM office at MPS/FSS or AF Functional for 

worldwide and local manning in Airman’s AFSC. 

Attach manning numbers to CMS. Recommend 

approval or disapproval; provide justification if 

disapproval is recommended and forward case 

to the BSA. 

6. 

Unit CC/Airman: 

Informed of ineligibility/ 

disapproval via email 

notification 

ENLISTED VOLUNTARY SEPARATION ACTION PRIOR TO ETS (PETS) (Page 2 of 2) 


AFPC 

A 

NO 

7. 

Is the 

approval/ 

disapproval 

authority at 

base level? 

YES 

11. 

Perform internal 

coordination , if 

applicable 

8. 

Verify eligibility, 

update MilPDS 

and notify the 

Airman 

12. 

Approve & 

update MilPDS 

or disapprove 

APPROVED 

DISAPPROVED 

13. 

Notify Unit 

Commander & the 

Airman of 

disapproval 

APPROVED 

MPS 

DISAPPROVED 

10. 

Post Approval 


Attachment 7 

UNIT COMMANDER/ 

AIRMEN 

9. 

Commander & Airman 

receive email notification 

of disapproval 

14. 

Receive disapproval 

notification. 

Process Ends.


PRIOR TO EXPIRATION TERM OF SERVICE (PETS) 

VOLUNTARY SEPARATION 

ACTION 

STEP OWNER 

NARRATIVE 

1 Airmen Initiate Application. Access AFPC Secure, click vMPF Self- 

Service Application, upon accessing the vMPF, click Self- 

Service Actions -link and review PETS separation eligibility 

criteria and restriction information. On the vMPF main web 

page, select Self-Service Actions, Separations, and Voluntary 

Separation. Click the “Apply for Voluntary Separation” 

button to complete the PETS application. Complete all steps to 

include entering the commander‟s grade, name and 

organizational/official e-mail address in the boxes provided and 

select the “Submit” button to forward to the Unit Commander 

for recommendation. 

NOTE: Ensure validation of commander‟s email address (i.e., 

global address listing). To view the status of an application, click 

the “View My Application” button. Do not use this application 

for normal Expiration Term of Service/Date of Separation 

(ETS/DOS). 

2 Unit Commander Recommendation. Upon receipt of automatic email notification, 

access the Case Management System (CMS) and click the “HR 

Review” button to review Airman‟s application. Recommend 

approval or disapproval; provide reason if disapproval is 

recommended, annotate comments if applicable and forward 

application to the base separation authority (BSA - Wing 

3 Base Separation 

Authority (BSA) 

Commander or delegated representative). 

Recommendation. Upon receipt of automatic email notification, 

access the Case Management System (CMS) and click the “HR 

Review” button to review Airman‟s application. Review AFI 

36-3208, Table 3.1 to verify appropriate decision options, 

provide recommendation or approval/disapproval and forward 

Airman‟s application to AFPC via CMS. NOTE: The unit 

commander and Airmen will receive an automatic email 

notification of the BSA‟s decision action. 

4 AFPC Receive and review PETS Request. Receive the Airman‟s 

application via CMS, review for eligibility and validate the 

approval authority. 

5 AFPC Is the Airman eligible? If yes, GO TO STEP 7. If no, GO TO 

STEP 6. 

6 AFPC Airman is Ineligible. An automatic email notification is sent to 

the Airman and unit commander of ineligibility/disapproval.


7 AFPC Is the Separation Authority at Base Level? If yes, GO TO 

STEP 8. If no, GO TO STEP 11. 

8 AFPC Separation Authority is at Base Level & Request is Approved. 

Verify eligibility and update the approved separation in MilPDS 

and GO TO STEP 10. NOTE: An automatic email will be sent 

to the commander and the Airman of approved request. 

9 AFPC Separation Authority is at Base Level & Request is 

Disapproved. An automatic email notification will be sent to the 

unit commander and the Airman of disapproval decision. 

10 Airmen Refer to Post Approval Separation Actions. Refer to Post 

Approval Separation Actions at Attachment 7 upon notification 

of approval from AFPC. 

11 AFPC Separation Authority is not at Base Level. Verify eligibility and 

complete internal coordination of the Airman‟s application to 

include the assignment functional manager, if applicable. 

12 AFPC Is Separation Request Approved or Disapproved? If approved, 

GO TO STEP 10 and begin out-processing actions. If 

disapproved, GO TO STEP 13. 

13 AFPC Request Disapproved. Update separation disapproval in CMS 

and click the “Close Case” button to close the CMS case file. 

NOTE: An automatic email notification will be sent to the unit 

14 Unit 

Commander/Airmen 


1. AIRMEN: 

commander and the Airman of the disapproval. 

Receive Notification. Receive disapproval notification. Process 

ends. 

a. Access AFPC Secure; click vMPF Self-Service Application, upon accessing the 

vMPF, click Self-Service Actions –link, select “Voluntary Separation” button. 

Thoroughly review the program description and eligibility criteria on the Introduction 

Page. Click the “Apply for Voluntary Separation” button, review separation eligibility 

and restriction information for the PETS program separation provision. Click the “Next” 

button to proceed to the next screen. NOTE: Do not use this application for normal 

Expiration Term of Service/Date of Separation (ETS/DOS). 

Step 1 of 8 – Utilize the drop down menu and select the appropriate separation 

provision. Review complete program description and eligibility criteria at 

Attachment 3, Enlisted PETS Program and tutorial slides at Enlisted Separations 

Package. NOTE: Applicants applying under the Expanded FY 10 LADSC Waiver 

Program or Enlisted Contract Waiver Program, must select the “Miscellaneous” 

provision and review Section M, Voluntary Force Management Application 

Procedures and refer to PSDM 10-18, Expanded FY10 and FY11 Force Management 

Program, Attachment 1 for program eligibility. Click the “Next” button to proceed to 

the next screen.


Step 2 of 8 – Utilize the pop-up calendar, select a separation date and review the 

additional eligibility criteria. The date must be a future date and the applicant should 

be prepared to separate on the date requested. NOTE: Applicants applying under the 

Expanded FY 10 LADSC Waiver Program or Enlisted Contract Waiver Program 

must select a DOS of 1 Sep 10 or earlier. Requested separation date must allow eight 

weeks for application processing time, to include out-processing actions and any 

requested terminal leave time. If the requested DOS is less than the required 

timeframe, justification must be provided in the justification block. If approved, the 

approved date is normally the requested separation date. However, AFPC will 

consider a different date based on the Commander's recommendation and 

justification. If AFPC cannot support either requested separation date, the application 

will be disapproved. An extension of a separation date to allow for outprocessing/terminal 

leave will not be favorably considered. Click the “Next” button 

to proceed to the next screen. NOTE: If the reason for the separation request is 

Pregnancy, the requested date must be prior to the anticipated date of delivery. AFPC 

has the authority to approve an earlier or later date than requested. Select a date at 

least 60 days prior to the anticipated delivery date to include 30 days to process the 

application. This will ensure sufficient processing time for the application and outprocessing 

to include terminal leave if requested. 

Step 3 of 8 – Enter the justification to support the request. There are 4,000 characters 

available. If additional information is needed, create a separate word document, use 

“Add Attachment” button in Step 8 and attach additional information. Overseas 

personnel requesting a date of separation (DOS) prior to DEROS must provide 

curtailment justification in remarks for the chain of command to approve. 

NOTE: If separation application request is for the LADSC Waiver Program or 

Enlisted Contract Waiver Program, the applicant must state so in the justification by 

using the following statement, “Expanded FY 10 LADSC Waiver Program” or 

“Enlisted Contract Waiver Program” and attach the signed Statement of 

Understanding at Attachment 19. Click the “Next” button to proceed to the next 

screen. 

Step 4 of 8 – Read and acknowledge each statement concerning reenlistment bonus 

and medical education in the box provided. Verify with the local Finance office 

regarding repayment of unearned portions of a reenlistment bonus, advance pay, or 

other indebtedness. Both boxes must be checked before the application can proceed. 

Click the “Next” button to proceed to the next screen. 

Step 5 of 8 – If the separation provision is Pregnancy or Childbirth. Select the “I 

Request Discharge”, “I Request Release” or the “N/A” button. If the Airman has a 

Military Service Obligation (less than eight years total service), request either to be 

discharged or released from active duty. Click the “Next” button to proceed to the 

next screen. 

Step 6 of 8 – Enter the commander‟s grade, name and organizational/official e-mail 

address in the boxes provided in order to submit the application. This will generate 

an automatic email notification to the commander. If separation reason is PALACE 

CHASE, refer to Section C for Enlisted PALACE CHASE guidance. The 

commander‟s information is not required. Click the “Next” button to proceed to the


next screen. NOTE: Ensure validation of commander‟s email address (i.e., global 

address listing). 

Step 7 of 8 – Utilize the drop down menu and select “Base AD CSS” for the 

appropriate Squadron Command Agency. Select “Agency Not Found” if unable to 

locate the correct agency. Click the “Next” button to proceed to the next screen. 

Step 8 of 8 – Use the “Add Attachment” button to attach supporting/mandatory 

documents to support the application. If supporting documents are not in electronic 

form, scan and attach them to the application. Supporting documents are mandatory 

if the reason for separation is: 

Separation Reason 

Accepting Public Office 

Air Force Non-Fulfillment of Enlistment or 

Reenlistment Agreement 

Early Release to Further Education 

Medical Education 

PALACE CHASE 

Hardship/Dependency 

Interservice Transfer (including Blue to Green) 

Mandatory Supporting Document(s) 

Appointment to Office 

DD Form 4, Enlistment/Reenlistment 

Document Armed Forces Of The 

United States 

Acceptance Letter from School 


AF IMT 2631, PALACE CHASE 

Statement of 

Understanding/Contract; AF IMT 

1288, Application for Ready Reserve 

Assignment 

Written statements or supporting 

documents 

DD Form 368, Request for 

Conditional Release 

Letter of Interest 

Statement of Understanding 

Officer Training Program 

Expanded FY 10 LADSC Waiver Program or 

Enlisted Contract Waiver Program 

NOTE: Ensure assignment availability code (AAC) 81 is reflected on the application for 

pregnancy prior to submitting the application. The date of availability is the expected delivery 

date plus six weeks convalescent leave. 

b. If unable to scan and attach documents, fax the documents to DSN 665-2436 or 

commercial (210) 565-2436. Click Enlisted Separations Package for scan/fax 

information. NOTE: Faxes must include a coversheet. If utilizing the fax option, 

ensure the faxing documents box is checked. If all supporting/mandatory documents are 

not received by AFPC, the application may be disapproved for lack of supporting 

documentation. Click the “Finish” button to proceed to the next screen. 

c. Save the application before exiting the application. If the application is not saved and 

submitted within ten calendar days, it will be deleted. Allow sufficient time (6-8 weeks) 

to process the application. Click “Submit Application” to complete the application. 

d. Select the “View My Application” button to review and check the status of an 

application. This button is only available after the Airman saves or submits an 

application, or when the Airman has an approved active separation application on file.


e. Select the “Make Changes to My Application” button to make changes/corrections 

to the application. NOTE: Do not submit the application unless prepared to separate on 

requested date. 

f. Upon notification of approval, refer to Post Approval Separation Actions at 

Attachment 7. 

2. COMMANDER: 

a. Access AFPC Secure, click vMPF Self-Service Application, upon accessing the 

vMPF, click Self-Service Actions link and click on the “CMS” button. Refer to MPFM 

06-85, Case Management System (CMS) Access for Squadron Commanders/Equivalents. 

To review the commander‟s tutorial slides, click Enlisted Separations Package. Under 

the “Summary of Cases Requiring Action” heading, click the number in the “(Total)” 

column. Identify the Airman‟s name and “PPA-Voluntary Separation”. 

b. Under the “Inbox – Referred (Total)” heading, click the “Review” button 

identifying the Airman, scroll to the bottom of the page and click the “HR Review” 

button to review Airman‟s application. This is the ONLY means of forwarding the 

application to the base separation authority (BSA). NOTE: The Airman‟s case can be 

accessed by SSN or case number but the “HR Review” button will not be visible. 

c. Under “Unit Commander Coordination” heading: 

Step 1. The Airman‟s personnel data from MilPDS is provided to assist in making an 

approval/disapproval recommendation. The data is current as of the date of the 

application. Review the Airman‟s application along with any attached documents. 

The commander should not make a recommendation on the application until the 

required documents are attached and the local/worldwide manning has been 

considered. Contact local PSM office at MPS/FSS or AF Functional for worldwide 

and the local manning in member‟s AFSC. Attach manning numbers to CMS. If 

additional documents are needed, the commander has the ability to scan and attach 

documents to the CMS case. See Enlisted Separations Package for instructions. If 

unable to scan and attach documents, fax documents to DSN 665-2436 or 

Commercial (210) 565-2436. 

Step 2. Provide comments in the box provided. Comments are mandatory if 

recommending disapproval. Provide justification for disapproval for AFPC 

consideration. AFPC will only accept the commander or section commander 

recommendation; authority cannot be further delegated. There are 4,000 characters 


“Add Attachment” button, and attach the additional information. NOTE: Only the 

Unit Commander or Acting Unit Commander or other person on “G series order may 

complete the Unit Commander Coordination in “HR Review”. 

Step 3. Enter base separation authority organization/official email address in the box 

provided. An automatic email notification is generated to the BSA email address 

provided. BSAs are commanders who may exercise separation authority to include 

General officers who command units, commanders of divisions or wings, or 

commander who exercise special or general court-martial jurisdiction. In some cases, 

the authority is delegated to the MPS/CC. If assistance is needed in determining the 

BSA, contact the servicing MPS.


Step 4. Utilize the drop down menu and select “Base AD Separation 

Authority/Endorsement”. Contact the local MPS if the designated BSA is unknown 

or select “Agency Not Found” if unable to locate the designated agency. 

d. Use the “Add Attachment” button to attach supporting documents to support the 

application. If supporting documents are not in electronic form, scan and attach them to 

the application. If unable to scan and attach documents, fax documents to DSN 665-2436 

or commercial (210) 565-2436. Click Enlisted Separations Package for scan/fax 

information. Faxes must include a coversheet. If utilizing the fax option, ensure the 

faxing documents box is checked. If all supporting/mandatory documents are not 

received, the application will be forwarded to BSA and may be disapproved for lack of 

supporting documentation. Select the “Refer” button to forward application to the base 

separation authority. Supporting documents are mandatory if the reason for separation 

is: 







PALACE CHASE 





Document Armed Forces Of The United 

States 



AF IMT 2631, PALACE CHASE 

Statement of Understanding/Contract; 

AF IMT 1288, Application for Ready 

Reserve Assignment 


documents 

DD Form 368, Request for Conditional 

Release 



Interservice Transfer (including Blue to 

Green) 


Expanded FY 10 LADSC Waiver Program 

or Enlisted Contract Waiver Program 

NOTE: Advertise a list of available scanners within the unit to assist Airmen in attaching and 

scanning documents into the application. 

e. Forward the Airman‟s application via CMS to the base approval authority. 

This is the only avenue to forward the application to the Base Separation Authority 

(BSA). 

f. An application cannot be referred back to the Airman within CMS. NOTE: Local 

base routing procedures may dictate additional coordination outside of CMS. Once the 

commander clicks the “Refer” button, the application will flow directly to the base 

separation authority. NOTE: If the application was misrouted and the Airman is 

properly assigned to the appropriate organization within CMS, MPS personnel can 

forward the case in CMS to the correct “Base AD CSS”. Do not use this method to 

forward an application at any other time unless directed to do so by AFPC.


3. BASE SEPARATION AUTHORITY (BSA): 

Base Separation Authority are commanders who may exercise separation authority to 

include General officers who command units; commanders of divisions or wings, or 

commander who exercise special or general court-martial jurisdiction. In some cases, the 

authority is delegated to the MPS/CC. 

a. Access AFPC Secure click vMPF Self-Service Application, upon accessing the 

vMPF, click Self-Service Actions –link, and click on the “CMS” button. Under the 

“Summary of Cases Requiring Action” heading, click the number in the “Total” 

column. Identify the Airman‟s name and “PPA-Voluntary Separation” 



button to review Airman‟s application. NOTE: The Airman‟s case can be accessed by 

SSN or case number but the “HR Review” button will not be visible. 

c. Under “Base Separation Authority Action” heading: 

Step 1. The Airman‟s personnel data from MilPDS is provided to assist in making a 

recommendation or approving/disapproving decision. The data is current as of the 

date of the application. Review the Airman‟s application along with any attached 

documents. The BSA should not make a recommendation on the application until the 

required documents are attached and local/worldwide manning has been considered. 

Contact local PSM office at MPS/FSS or AF Functional for worldwide and local 

manning in member‟s AFSC. Attach manning numbers to CMS. If additional 

documents are needed, the BSA has the ability to scan and attach the documents to 

the CMS case. See Enlisted Separations Package for instructions. If unable to scan 

and attach documents, fax documents to DSN 665-2436 or Commercial (210) 565- 

2436. NOTE: Refer toAFI 36-3208, Table 3.1, to verify the appropriate decision 

action for the type of PETS program the Airman is requesting. In instances where the 

BSA only makes a recommendation, forward the application to AFPC for final 

decision. 

Step 2. Provide comments for the decision in the box provided. Comments are 

mandatory if disapproving or making a recommendation to the application. AFPC 

will only accept the wing commander or designee recommendation; authority cannot 

be further delegated. There are 4,000 characters available. If additional information 

is needed, create a separate word document and use “Add Attachment” button and 

attach the additional information. 







received, the application will be forwarded to AFPC and may be disapproval for lack of 

supporting documentation. Select the “Refer” button to proceed to forward application 

to AFPC. Supporting documents are mandatory if the reason for separation is: 


Mandatory Supporting Document(s)







PALACE CHASE 


Interservice Transfer (including Blue to 

Green) 


Expanded FY 10 LADSC Waiver Program 

or Enlisted Contract Waiver Program 



Document Armed Forces Of The United 

States 



AF IMT 2631, Palace Chase Statement of 

Understanding/Contract; AF IMT 1288, 

Application for Ready Reserve 

Assignment 


documents 


Release 



e. Make a recommendation on the following types of PETS programs and forward the 

application to AFPC eligibility check and/or final decision. NOTE: Provide rationale on 

all other disapproved requests. Comments are mandatory if recommending disapproval 

of an application. NOTE: After final endorsement, an application cannot be referred 

back to the unit commander or Airmen within CMS. 


a. Assist the commander and Airmen with the vMPF web-based separation application 

process. Provide assistance in electronically attaching documents to separation 

application. 

b. Final out-process separating Airmen to include geographically separated units (GSU). 

c. Retain an advisory role in the redesigned voluntary separation process and provide 

guidance to Airmen after they have exhausted support from the Web-Link. 

d. Publish a list to the squadron commanders of separation reasons, and who is delegated 

to serve as the separation approval authority for each PETS type. 



b. Refer to AFI 36-3208, Table 3.1 to verify the appropriate decision action for the type 

of PETS program the Airman is requesting. 

c. Access AFPC Secure, click vMPF Self-Service Application, upon accessing the 

vMPF, click Self-Service Actions -link and click on the “CMS” button. 

d. Under the “Summary of Cases Requiring Action” heading, click the number in the 

“Total” column.


e. Under the “Inbox – Referred (Total)” heading, click the “Review” button 


button to review the Airman‟s application. 

f. Click the “HR Review” button to review the Airman‟s application. 

g. Under “BPO Action” heading: 

Step 1. Validate the Airman‟s eligibility for the requested program and ensure the 

web-based application is properly completed. Utilize the web-based application and 

the RSLOSS SURF (see Attachment 5) to assist in determining the Airman‟s 

eligibility (see Attachment 3). 

Step 2. Provide comments for the decision in the box provided. There are 4,000 

characters available. If additional information is needed, create a separate word 

document, use “Add Attachment” button, and attach the additional information. If 

documents are not received within seven days, disapprove the Airman‟s request. 

h. If the application requires the Assignment Functional Manager‟s coordination, click 

“Refer to Assignments” button to forward application 

i. Approve or disapprove the application, click “Close Case” button and make the 

appropriate updates in MilPDS. 

j. Upon request, update changes to an approved separation date. 

6. AFPC (ASSIGNMENT FUNCTIONAL MANAGER): 


vMPF, click Self-Service Actions -link and click on the “CMS” button. Under the 

“Summary of Cases Requiring Action” heading, click the number in the “Unread” 


b. Under the “Inbox – Referred (Unread)” heading, click the “Review” button 

identifying the Airman and review the Airman‟s application in CMS. 

c. Under “Assignment Functional Coordination” heading: 

Step 1. Provide approval/disapproval recommendation. 



document and use “Add Attachment” button and attach the additional information. 

d. Use the “Add Attachment” button to attach documents to the application. Select the 

“Submit to BPO” button to forward the application to the BPO.


INTRODUCTION 

SECTION C. ENLISTED PALACE CHASE 

Airmen desiring to leave active duty and request to transfer to an Air Reserve Component will 

apply for PALACE CHASE separation utilizing the vMPF PETS Voluntary Separation 

application. The PALACE CHASE program is an early release program, which allows active 

Air Force enlisted Airmen to request transfer from active military service to an Air Reserve 

Command. The Air Force may waive a portion of applicants remaining term of enlistment 

(TOE) if they agree to all the terms listed within the application. 


REFERENCES: AFI 36-3205, Applying for the PALACE CHASE and PALACE FRONT 

Programs, AFI 36-3202, Separation Documents, AFI 36-2005, Appointment in Commissioned 

Grades and Designation and Assignment in Professional Categories—Reserve of the Air Force 

and United States Air Force (Temporary). 


ENLISTED PALACE CHASE 

7. 

Update disapproval 

in MilPDS, notify 

mbr and process 

ends 

AIRMEN In-Service Recruiter 

AFPC 

2. 

Determine 

eligibility and 

assist the Airman 

in preparing 

applicable forms 

1. 

Contact ANG or 

Reserve ISR to 

determine eligibility 

4. 

Complete 

eligibility check 

and update the 

request in MilPDS 

3. 

Utilize vMPF and 

forward application 

with attachments to 

AFPC 

5. 


coordination w/ 

Asgnmt 

Functional Mgr 

NO 

6. 

Approved? 

YES 

8. 

Forward asgmt 

information to AFPC 

9. 

Update MilPDS 

and make 

appropriate 

notifications 

Proceed to 

Post Approval 

Instructions in 

Attachment 7


ENLISTED PALACE CHASE 

STEP 

ACTION 

OWNER 

NARRATIVE 

1 Airmen Initiate application. Review eligibility criteria on vMPF and 

refer to AFI 36-3205, Table 1.1. Print AF IMT 1288, 2631 and 

provide it to the In-Service Recruiter (ISR). Handcarry the AF 

IMT 1288 to squadron commander to complete first 

endorsement prior to submitting via vMPF. NOTE: The AF 

IMT 1288 and 2631 must be dated and signed within 90 days 

of receipt of the application. 

2 In-Service Recruiter 

(ISR) 

Determine eligibility. Determine the Airman‟s eligibility to 

apply for PALACE CHASE and assist Airmen in completing 

the applicable forms. 

3 Airmen Submit application. Access vMPF on the AFPC Secure 

website to review PALACE CHASE separation eligibility 


page, select Self-Service Actions, Separations, Voluntary 

Separation and view the Introduction Page. Click the “Apply 

for Voluntary Separation” button. Click the “Next button. 

Form will populate with the Airman‟s information. Click the 

“Next” button. 

4 AFPC Eligibility Check. Verify eligibility and update MilPDS with 

applicant‟s request for PALACE CHASE separation. 

5 AFPC Coordination. Coordinate with the Assignment Functional 

manager for the Airman‟s career field to ensure manning 

supports the Airman‟s request. 

NOTE: If application is disapproved due to manning, the 

Airman may reapply 120 days after the date the application 

was disapproved. 

6 AFPC Is application approved? If yes, GO TO STEP 8. If no, GO 

TO STEP 7. 

NOTE: Approval contingent upon receipt of Guard/Reserve 

assignment from ISR. 

7 AFPC Update MilPDS. Upon receiving the recommendation from 

the Assignment functional manager, update disapproval in 

MilPDS, notify the Airman and process ends. 

8 In-Service Recruiter Notification. Forward assignment information to AFPC. 

9 AFPC Update MilPDS. Upon receiving the assignment information 

from the ISR, update approval in MilPDS, notify ISR, and the 

Airman. NOTE: Approval is contingent upon receipt of 

Guard/Reserve assignment from ISR. 

10 Airmen Proceed to Post Approval Separation Actions. Proceed to Post 

Approval Separation Actions at Attachment 7.



1. AIRMEN: 

a. Complete the separation web-based application introduction, separation eligibility, 

and restriction via vMPF. NOTE: Do not submit application unless prepared to separate 

on requested date. Requested separation date must allow eight weeks for application 

processing time. 

b. Ensure separation eligibility: 

1) Airmen acknowledge eligibility requirements and apply utilizing the separation 

application located on vMPF. 

2) Withdraw an active Career Job Reservations (CJR) before applying for PALACE 

CHASE. 

3) Applicant must have completed 24 months of a 4-year initial enlistment or 36 

months of a 6-year initial enlistment by requested date of separation. 

4) The requested date of separation (DOS) must be 90 to 180 days from application 

date. (Stateside Only). If overseas, and your DEROS and DOS match, you must 

apply one year prior to your requested date of separation for a separation date up to 6 

months prior to DEROS. If DEROS and DOS do not match, you must apply 6 

months prior and request a date of separation equal to DEROS. The final DOS will 

be established based on the ANG/USAFR assignment. 

5) If the current DOS and date eligible to return from overseas (DEROS) match, you 

must request a DEROS curtailment endorsement by the wing commander, if 

requesting more than 60 days early release and attach in Step 8. If requesting 60 days 

or less, the squadron commander may endorse the DEROS Curtailment Waiver 

Letter. 

c. Contact the Air National Guard (ANG) or Reserve In-Service Recruiter. Information 

regarding Air Force Reserve recruiters located at 

http://w20.afpc.randolph.af.mil/external.aspx?url=http://www.afreserve.com/. 

Information regarding ANG recruiters located at 

http://w20.afpc.randolph.af.mil/external.aspx?url=http://www.goang.com/. Airmen may 

find information regarding Individual Mobilization Augmentee (IMA) positions at: 

http://w20.afpc.randolph.af.mil/external.aspx?url=http://www.arpc.org/. Airmen are 

required to contact an Air Reserve Component (ARC) recruiter to locate a tentative 

position. NOTE: A unit may not hold a position for more than 45 days. 

d. Request assistance from the ISR to accomplish the AF IMT 1288 and 2631. The AF 

IMT 2631 must have all blocks initialed and must have signature witnessed. Include in 

the justification box of the on-line application, the name and phone number of the inservice 

recruiter. The AF IMT 1288 must be completed to include the squadron 

commander‟s endorsement on the second page. Complete the following instructions: 

Step 1 of 8 - From the drop-down menu, select PALACE CHASE and will receive a 

pop-up reminder about the required forms. Click OK and the “Next” button to 

proceed to the next screen.


Step 2 of 8 – Utilize the pop-up calendar; select your requested date of separation and 

click the “Next” button to proceed to the next screen. For stateside: Separation date 

must be 90-180 days from application date. For overseas: If DEROS and DOS 

match, you must apply 1 year prior to your requested separation date, for a separation 

date up to 6 months prior to DEROS. If DEROS and DOS do not match, you must 

apply 6 months prior and request a separation date equal to DEROS. 

Step 3 of 8 - Enter the in-service recruiters name/phone number and click the “Next” 

button to proceed to the next screen. 

Step 4 of 8 - Read and acknowledge each statement in the boxes provided. Click the 

“Next” button to proceed to the next screen. 

Step 5 of 8 - N/A, click the “Next” button to proceed to the next screen. 

Step 6 of 8 - Enter the unit/squadron commander‟s grade/name, and enter 

commander‟s official email address. Re-enter the commander‟s official email 

address and click the “Next” button to proceed to the next screen. 

Step 7 of 8 - Select the unit/squadron Commanders Support Staff (CSS) from the 

drop-down menu and click the “Next” button to proceed to the next screen. If CSS is 

not found, select “Agency not Found”. 

Step 8 of 8 – Use the “Add Attachment” button to attach required AF IMT 1288, 

2631 and DEROS Curtailment Waiver Letter (if applicable) and click the “Finish” 

button to complete the application. 

e. AF IMT 1288 and 2631 must be attached to the application. If AF IMT 1288 and 

2631 are not received and filled out correctly, the case will be disapproved and Airmen 

will need to resubmit the application. If unable to scan and attach documents, fax 

documents to DSN 665-3502 or commercial (210) 565-3502. Click Enlisted Separations 

Package for scan/fax information. Faxes must include a coversheet. If utilizing the fax 

option, ensure the faxing documents box is checked. If all supporting/mandatory 

documents are not received, the application will not be processed. NOTE: If the Airman 

has a referral EPR, send the last three Enlisted Performance Reports (EPR) to the ARC 

recruiter. 

f. Refer to Section D to withdraw or change an approved PALACE CHASE separation. 

2. IN-SERVICE RECRUITER (ISR): 

a. Determine eligibility, ensure Airmen correctly complete sections 1, 2, 4, and 5 of AF 

IMT 2631, and may witness Airmen signing the form. Ensure Airmen complete the AF 

IMT 1288 to include the squadron commander‟s first endorsement on the second page. 

b. Coordinate with the Airman‟s servicing MPS to obtain copies of the UIF or 

substandard EPRs (if applicable). The UIF and/or substandard EPRs must be forwarded 

to the gaining guard or reserve unit. 

3. AFPC (PALACE CHASE BRANCH): 

a. Establish policy and procedures as they relate to PALACE CHASE applications. 

b. Access AFPC Secure, click vMPF Self-Service Application, upon accessing the 

vMPF, click Self-Service Actions -link and click on the “CMS” button. Under the



column. 

c. Under the “Inbox – Referred (Unread)” heading, click the “Review” button 



d. Click the “HR Review” button to review the Airman‟s application. 

e. Under “BPO Action” heading: 



the RSLOSS SURF (see Attachment 5) to assist in determining a the Airman‟s 

eligibility. 




documents have not been received within ten days, disapprove the Airman‟s request. 

Step 3. Select the appropriate Assignment Functional Manager from the drop down 

menu and forward application for their recommendation. 

Step 4. Approve or disapprove the application, click “Close Case” button and make 

the appropriate updates in MilPDS. Refer to update procedures identified in 

Attachment 7. 

Step 5. Upon request, update changes to an approved separation date. 


a. Access AFPC Secure and click on the “CMS” button. Under the “Summary of 

Cases Requiring Action” heading, click the number in the “Unread” column. Identify 

the Airman‟s name and “PPA-Voluntary Separation.” 




Provide approval/disapproval recommendation and provide comments for the 

decision in the box provided. There are 4,000 characters available. If additional 

information is needed, create a separate word document and use “Add Attachment” 

button and attach the additional information. 


“Submit to BPO” button to proceed to forward the application to the BPO.


SECTION D. ENLISTED SEPARATION WITHDRAWAL OR CHANGE OF 

APPROVED SEPARATION DATE 

Airmen may apply to withdraw, change or, cancel an approved separation. Airmen should 

request the withdrawal, change or cancellation no later than 4-6 weeks prior to the approved date 

of separation for timely processing. Airmen must also give justification on reason for 

withdrawal, change or cancellation in the remarks area of the application. 

REQUEST FOR WITHDRAWAL OR CHANGE SEPARATION DATE 


AFPC 

NO 

4. 

Is approval/ 

disapproval authority 

at base level? 

8. 

Review application 

and approved or 

disapproved 

application 

YES 

5. 

Approve or 

disapproved? 

9. 

Approve/ 

Disapprove & 

update MilPDS 

Approved 

Approved 

COMMANDER/AIRMEN BASE 

3. 

BSA: 

Forward 

application to 

AFPC for action 

1. 

Airman: 

Access vMPF, initiate cancel or 

change pending/approved 

application date with justification/ 

documentation to commander for 

recommendation 

Notification generated 

every 7 days until 

separation authority 

coordination 

2. 

CC: 

Submit application to BSA 

for review. Application 

must be completed within 7 

days from the Airman’s 

application 

Disapproved 

6. 

Member notified of 

disapproval and continues 

to out-process 

7. 

Amend or rescind 

order as appropriate 

Disapproved 

REQUEST FOR WITHDRAWAL OR DATE CHANGE 

STEP ACTION NARRATIVE 

1 Airmen Initiate Cancel or Change Pending/Approved Application. To 

withdraw or change the separation application, Airmen must initiate 

a “Cancel or Change Pending/Approved Application” via vMPF. 

Include justification/documentation, and submit to commander for 

recommendation. 

2 Commander Review request. Upon receipt of automatic email notification, access 

CMS and click the “HR Review” button to review the Airman‟s 

request, make a recommendation, and submit application with all


3 Base Separation 

Authority 

attachments/documentation to BSA. Notification will be generated 

every 7 days until unit commander coordinates on the case. 


access CMS and click the “HR Review” button to review the 

Airman‟s request. Provide recommendation or approval/disapproval 

and forward to AFPC. Notification will be generated every 7 days 

until BSA coordinates on the case. EXCEPTION: PALACE 

CHASE withdrawals/date change requests are sent directly to the 

PALACE CHASE Office. 

4 AFPC Validation. If yes, GO TO STEP 5. If no, GO TO STEP 8. 

5 AFPC Approved or Disapproved? If approved, GO TO STEP 7. If 


6 AFPC Request Disapproved. Notify the Airman of disapproval and the 

Airman continues to out-process. 

7 AFPC Request Approved. Update change request in MilPDS, amend 

orders, and notify the Airman to continue out-processing actions. If 

withdrawal/cancellation is approved, update MilPDS, rescind or 

revoke orders, notify the Airman to cease out-processing actions. 

8 AFPC Review & Forward Request. Review the application for accuracy 

and ensure it is in accordance with AFI 36-3208, Table 3.1 and 

forward to AFPC approval authority for final determination. 

9 AFPC Approved/Disapproved? If approved, GO TO STEP 7. If 


RESPONSIBILITIES/ACTIONS: 

1. AIRMEN: 

a. Access AFPC Secure; click vMPF Self-Service Application, upon accessing the 

vMPF, click Self-Service Actions -link and select “Cancel or Change 

Pending/Approved Application” button. Thoroughly review the cancel or change 

application instructions. Click the “Apply for Voluntary Separation” button, review 

separation eligibility and restriction information for the PETS program separation 

provision. Click the “Next” button to proceed to the next screen 

Step 1. If requesting to cancel a separation date, utilize the pop-up calendar, select 

previously approved separation date and review the additional eligibility criteria. 

Click the “Next” button to proceed to the next screen. If requesting a change to a 

separation date, utilize the pop-up calendar, select new requested separation date, and 

review the additional eligibility criteria. Click the “Next” button to proceed to the 

next screen. 

Step 2. Enter the justification to support the request. There are 4,000 characters 


“Add Attachment” button and attach additional information. Overseas personnel 

requesting a date of separation (DOS) prior to DEROS must provide curtailment


justification in remarks for the chain of command to approve. Click the “Next” 


b. If unable to scan and attach documents, fax documents to DSN 665-2436 or 

commercial (210) 565-2436. Click Enlisted Separations Package for scan/fax 



received by AFPC, the application may be disapproved for lack of supporting 

documentation. Click the “Finish” button to proceed to the next screen. Click “Submit 

Request” to complete the application. 

c. If an application is in the pending status, (BSA has not taken action), the Airman may 

request to cancel or change an application before the BSA takes action. If the BSA 

recommends or approves/disapproves the application, the request will proceed to the 


2. COMMANDER: 

Access AFPC Secure and click on the “CMS” button AFPC Secure. Refer to MPFM 06- 

85, Case Management System (CMS) Access for Squadron Commanders/Equivalents. 

To review the commander‟s tutorial slides, click on Enlisted Separations Package. 

a. Under the “Summary of Cases Requiring Action” heading, click the number in 

the “Unread” column. Identify the Airman‟s name and “PPA-Voluntary 

Separation”. 



button to review the Airman‟s application. This is the ONLY means of forwarding 

the application to the base separation authority (BSA). 


Step 1. The Airman‟s personnel data from MilPDS is provided to assist in 

making an approval/disapproval recommendation. The data is current as of the 


documents. If additional documents are needed, the commander has the ability to 

scan and attach documents to the CMS case. See Enlisted Separations Package 

for instructions. If unable to scan and attach documents, fax documents to DSN 

665-2436 or Commercial (210) 565-2436. 


recommending disapproval. AFPC will only accept the commander or section 

commander recommendation; authority cannot be further delegated. There are 

4,000 characters available. If additional information is needed, create a separate 

word document and use “Add Attachment” button and attach the additional 

information. 

Step 3. Enter base separation authority organization/official email address in the 

box provided. An automatic email notification is generated to the BSA email 

address provided. BSAs are commanders who may exercise separation authority 

to include General officers who command units; commanders of divisions or 

wings, or commander who exercise special or general court-martial jurisdiction. 

In some cases, the authority is delegated to the MPS/CC. If assistance is needed


in determining the BSA, contact the servicing MPS. EXCEPTION: PALACE 

CHASE withdrawal/date change requests are sent directly to the PALACE 

CHASE Office. 


Authority/Endorsement”. Contact the local MPS if the designated BSA is 

unknown or select “Agency Not Found” if unable to locate the designated 

agency. 

d. Use the “Add Attachment” button to attach supporting documents to support 

the application. If supporting documents are not in electronic form, scan and attach 

them to the application. If unable to scan and attach documents, fax documents to 

DSN 665-2436 or commercial (210) 565-2436. Click Enlisted Separations Package 

for scan/fax information. Faxes must include a coversheet. If utilizing the fax 

option, ensure the faxing documents box is checked. If all supporting/mandatory 

documents are not received, the application may be disapproved for lack of 

supporting documentation. Select the “Refer” button to forward application to the 

base separation authority. 

e. If the application is in the pending status and the Airman requests to cancel or 

change the application, the commander will receive both the original and the change 

application from the Airman. 

f. An application cannot be referred back to the Airman within CMS. NOTE: 

Local base routing procedures may dictate additional coordination outside of CMS. 

Once the commander clicks the “Submit” button, the application will flow directly to 

the base separation authority. NOTE: If the application was misrouted and the 

Airman is properly assigned to the appropriate organization within CMS, MPS or 

CSS personnel can forward the case in CMS to the correct Base AD CSS. Do not use 

this method to forward an application at any other time unless directed to do so by 

AFPC. 

3. BASE SEPARATION AUTHORITY (BSA): 








c. Under “Base Separation Authority Action” heading: 




documents. The BSA should not make a recommendation on the application until the 

required documents are attached. If additional documents are needed, the BSA has 

the ability to scan and attach the documents to the CMS case. See Enlisted 

Separations Package for instructions. If unable to scan and attach documents, fax 

documents to DSN 665-2436 or Commercial (210) 565-2436. NOTE: Refer to AFI


36-3208, Table 3.1, to verify the appropriate decision action for the type of PETS 

program the Airman is requesting. In instances where the BSA only makes a 

recommendation, forward the application to AFPC for final decision. 





is needed, create a separate word document, use “Add Attachment” button, and attach 

the additional information. 







received, the application may be disapproved for lack of supporting documentation. 

Select the “Refer” button to proceed to forward application to Air Force Personnel 

Center. 

e. Make a recommendation on the following types of PETS programs and forward the 

application to AFPC for final decision. NOTE: Provide rationale on all other 

disapproved requests. Comments are mandatory if recommending disapproval of an 

application. NOTE: After final endorsement, an application cannot be referred back to 

the unit commander or the Airman within CMS. 



b. Refer toAFI 36-3208, Table 3.1, to verify the appropriate decision action for the type 

of PETS program the Airman is requesting. 

c. Access AFPC Secure, click vMPF Self-Service Application, upon accessing the 



column. 

d. Under the “Inbox – Referred (Unread)” heading, click the “Review” button 



e. Click the “HR Review” button to review the Airman‟s application. 

f. Under “BPO Action” heading: 

Step 1. Validate the Airman‟s eligibility for the requested change or 

withdraw/cancellation and ensure the web-based application is properly completed. 

Utilize the web-based application and the RSLOSS SURF (see Attachment 5) to 

assist in determining the Airman‟s eligibility (see Attachment 3). 



document and use “Add Attachment” button and attach the additional information.


If documents have not been received within ten days, disapprove the Airman‟s 

request. 

g. If the application requires the Assignment Functional Manager‟s coordination, click 

“Refer to Assignments” button to forward application 

h. Approve or disapprove the application, click “Close Case” button and make the 

appropriate updates in MilPDS. Refer to update procedures identified in Attachment 7. 


a. Access AFPC Secure, click vMPF Self-Service Application, upon accessing the 







Provide approval/disapproval recommendation and provide comments for the decision in 

the box provided. There are 4,000 characters available. If additional information is 

needed, create a separate word document and use “Add Attachment” button and attach 

the additional information 


“Submit to BPO” button to proceed to forward the application to the BPO.


INTRODUCTION 

SECTION E. OFFICER (VOLUNTARY) SEPARATION 

When an officer has fulfilled their ADSC, they are eligible to apply for voluntary separation. An 

application may be submitted no earlier than 12 months and no later than six months prior to the 

requested separation date. Officers desiring to apply for voluntary separation are required 

to meet with their immediate commander or supervisor prior to submitting an application. 

OPR: HQ AFPC/DPSSMF (Future Operations) 

REFERENCES: AFI 36-3207, Separating Commissioned Officers and AFI 36-3202, 

Separation Documents 


GENERAL INFORMATION 

1. If eligible, officers may apply for separation using the application located on the vMPF. 

NOTE: The types of officer separation programs and eligibility criteria are available in 

Attachment 4. 

2. The Airman submits the separation application to the unit commander. The unit commander 

receives the application via CMS and forwards to the appropriate separation authority for 

decision action. 

3. Officers applying for separation should be prepared to separate on the date requested.


OFFICER VOLUNTARY SEPARATION 

Applicable to: Active Duty 

AFPC 

4. 

Receive/review 

application and 

verify eligibility 

5. 

Airman 

eligible? 

YES 

7. 


coordination 

8. 

Update MilPDS and 

send approval/ 

disapproval 

decision to Unit CC/ 

Airman 

WING COMMANDER 

OR EQUIVALENT 

3. 

Provide 


to AFPC 

NO 

COMMANDER/ 

AIRMEN 

1. 

Airman: 

Access vMPF, 

complete the 

voluntary separation 

application & forward 

to Unit Commander 

2. 


Receive application, 

recommend approval/ 

disapproval. & forward 

to the Wing CC 

6. 

Unit Commander 

and member notified 

of disapproval 

9. 

Proceed to Post 

Approval 


Attachment 7 

STEP 

OFFICER VOLUNTARY SEPARATION NARRATIVE 

ACTION 

OWNER 

NARRATIVE 

1 Airmen Initiate Application. Access AFPC Secure to review the officer 

separation eligibility criteria and restriction information. On the 

vMPF main web page, select Self-Service Actions, Separations, 

and Voluntary Separation. Click the “Apply for Voluntary 

Separation” button to complete the application. Complete all 

steps to include entering the commander‟s grade, name and 

organizational/official e-mail address in the boxes provided and 

select "Submit" button to forward to the unit commander for 

recommendation. NOTE: Ensure validation of commander‟s 

email address (i.e., global address listing). To view the status of 

an application, click the “View My Application” button. 

2 Unit Commander Recommendation/Briefing. Upon receipt of automatic email 

notification, access the Case Management System (CMS) and 

click the “HR Review” button to review the Airman‟s 

application. Brief the officer, have the Airman acknowledge 

receipt of the briefing, and answer questions 2a-f, forward the 

application with approval/disapproval recommendation to the 

wing commander. NOTE: If recommending disapproval, 

comments are mandatory and must be provided in the 

justification box.


3 Wing Commander or 

Equivalent 


access the CMS and click the “HR Review” button to review 

the Airman‟s application. Review AFI 36-3207, paragraph 2.4 

to verify appropriate decision options; provide recommendation 

or approval/disapproval and forward the Airman‟s application to 

AFPC via CMS. NOTE: The unit commander and the Airman 

will receive an automatic email notification of the wing 

commander‟s decision action. 

4 AFPC Receive and Review Application. Receive the Airman‟s 

application via CMS, review for eligibility, and validate the 


5 AFPC Is the Airman eligible? If yes, GO TO STEP 7. If no, GO TO 

STEP 6. 

6 AFPC Airman is Ineligible. Select disapproval, enter mandatory 

comments on application and close case. An automatic email 

will be sent to the Airman with notification of ineligibility or 

disapproval. 

7 AFPC Airman is Eligible. Complete internal coordination of Airman‟s 

application. If applicable, include the assignment functional 

manager. After coordination is complete, forward to approval 

authority. 

8 AFPC Update Application. Update approval/disapproval in MilPDS. 

Click the “Close Case” button to close the CMS case file. 

NOTE: An automatic email will be sent to the commander and 

the Airman of approved request. 

9 Airmen Action. Refer to Post Approval Separation Actions at 

Attachment 7 . 


1. AIRMEN: 

a. Access AFPC Secure and select “Voluntary Separation” button. Thoroughly 

review the program description and eligibility criteria on the Introduction Page. Click the 

“Apply for Voluntary Separation” button, review separation eligibility and restriction 

information for the separation program requested. Click the “Next” button to proceed to 

the next screen. 

Step 1 of 10 – Utilize the drop down menu and select the appropriate separation 

provision. Review complete program description and eligibility criteria at 

Attachment 4, Officer Voluntary Separation Programs; Section M, Voluntary Force 

Management Application Procedures and refer to PSDM 10-18, Expanded FY10 and 

FY11 Force Management Program, Attachment 1 for active duty service commitment 

waiver information or PSDM 10-20, CY10 Officer Reduction in Force Board and 

Voluntary Separation Pay Program for VSP information. Applicants applying under 

the Expanded FY 10 LADSC Waiver Program or VSP must select the „SECAF


Approved Early Separation Program‟ provision, and tutorial slides at Officer 

Separations Package. Click the “Next” button to proceed to the next screen. 

Step 2 of 10 – Utilize the pop-up calendar, select a separation date and review the 

additional eligibility criteria. The date must be a future date and you should be 

prepared to separate on the date requested. Requested separation date must allow 

eight weeks for application processing time, out-processing actions and any requested 

terminal leave. Approval for separation is based on the requested separation date 

only. An extension of a separation date to allow for out-processing/terminal leave 

will not be favorably considered. NOTE: If applying for separation under the 

LADSC Waiver Program, the separation date must be no later than 1 Sep 10. If 

applying for separation under the VSP Program, the separation date must be no later 

than 31 Dec 10. Click the “Next” button to proceed to the next screen 

Step 3 of 10 – Enter the justification to support the request. If separation application 

request is for the VSP Program, state so in the justification by using the following 

statement, “ I am requesting to separate under the Voluntary Separation Program 

(VSP) Program”. There are 4,000 characters available. If additional information is 

needed, create a separate word document, use “Add Attachment” button in Step 10, 

and attach the additional information. Overseas personnel requesting a date of 

separation (DOS) prior to DEROS must provide curtailment justification in remarks 

for the chain of command to approve. NOTE: Short Tour Locations only - DEROS 

curtailments are not authorized if applying under the LADSC Waiver Program. Click 

the “Next” button to proceed to the next screen. 

Step 4 of 10 - Select one of the statements concerning Reserve Commission. Click on 

the selection link for further explanation and guidance. NOTE: All Regular officers 

are required to “Tender their Resignation”. Click the “Next” button to proceed to 

the next screen. 

Step 5 of 10 – Select the “Yes” or “No” button concerning public property/funds. 

Enter the grade and name of the counselor in the box provided. Utilize the pop-up 

calendar and select the date counseled. The date counseled must be a previous date. 

Select “Yes” or “No” button if planning to take Terminal Leave. If yes, utilize the 

pop-up calendar and select the terminal leave start date. Click the “Next” button to 

proceed to the next screen. 

Step 6 of 10 – Read and acknowledge each statement concerning bonuses and 

medical education in the box provided. Verify with the local Finance office regarding 

repayment of unearned portions of bonuses, advance pay, or other indebtedness. All 

boxes must be checked before the application will proceed. Click the “Next” button 

to proceed to the next screen. 

Step 7 of 10 - Only SECAF Approved Early Separation Program applicants, (i.e. 

Expanded FY10 LADSC Waiver Program or VSP Program) must read and 

acknowledge the Statement of Understanding box. The statement of understanding is 

located at Attachment 19 of this guide. Applicants must sign the Statement of 

Understanding and attach it to their application. Click the “Next” button to proceed 

to the next screen. Only applicants entitled to separation pay (i.e. VSP Program) 

must read and attach the Ready Reserve Agreement to Receive Voluntary Separation 

Pay. The Ready Reserve Agreement to Receive Voluntary Separation Pay for VPS is 

located at Attachment 18 of this guide. NOTE: Applicants applying under the FY10


LADSC Waiver Program are not entitled to separation pay. Click the “Next” button 

to proceed to the next screen. 

Step 8 of 10 – Enter the commander‟s grade, name and organizational/official e-mail 

address in the boxes provided in order to submit the application. This will generate 

an automatic email notification to the commander. Click the “Next” button to 


Step 9 of 10 – Utilize the drop down menu and select “Base AD CSS” for the 

appropriate Squadron Command Agency. Select “Agency Not Found” if unable to 

locate the correct agency. Click the “Next” button to proceed to the next screen. 

Step 10 of 10 - Use the “Add Attachment” button to attach supporting/mandatory 

documents to support the application. If supporting documents are not in electronic 

form, scan and attach them to the application. Supporting documents are mandatory 

if the reason for separation is: 


Hardship 


Completing Required Active Service 

Enlisting and Retiring 

SECAF Approved Early Separation 

Program 

Physician Re-Deferment Program 

Attending School 

Transfer to Another Service – Blue to 

Green 

Transfer to Another Service – Armed 

Forces Health Professions Scholarship 

Program; Uniformed Services University 

of Health Sciences 

Transfer to Another Service – Public 

Health Service 

Separating Instead of Acquiring ADSC 


Statements (including financial statements, 

if applicable), affidavits, letters, telegrams, 

etc. 


N/A 

AF IMT 1160, Military Retirement 

Actions 

Signed Ready Reserve Agreement (only if 

receiving separation pay. 

Statement of Understanding. NOTE: 

Airmen must sign, print and attach to the 

application. The agreement is filed in the 

ARMS. 

Acceptance Letter from appropriate school, 

Joint Service Graduate Medical Education 

Selection Board (JSGMESB) approval 

letter, Statement of Understanding, Active 

Duty Service Commitment (ADSC) 

Statement 



Release 

Letter requesting to apply in accordance 

with AFI 41-110, paragraph 2.2, signed by 

Unit Commander and endorsed by Wing 

Commander 

Letter of Intent to Hire 

Completed one of the following: 

Assignment Notification RIP 

AF IMT 964, PCS, TDY or Training


Declination Statement 

365-declination statement 

PALACE CHASE 


Understanding/Contract, AF IMT 1288, 


Assignment and Personal Memorandum 

explaining why the Airman wants to apply 

for PALACE CHASE 

Medal of Honor 

Decoration Citation 

Pregnancy See NOTE 1 

Selective Service System 

N/A 

Miscellaneous Reasons 

Documents to show separation is in the 

best interests of the Air Force 

NOTE 1: Ensure assignment availability code (AAC) 81 is reflected on the application for 



NOTE 2: Completion of Required Active Service and Separating Instead of Acquiring an 

ADSC separation requests are not forwarded to the Base Separation Authority (BSA). 


commercial (210) 565-2436. Click Officer Separations Package for scan/fax information. 

Faxes must include a coversheet. If utilizing the fax option, ensure the faxing documents 

box is checked. Commander will not make a recommendation until the faxed documents 

are attached to the application. If all supporting/mandatory documents are not received 

by AFPC, the application will not be disapproved for lack of supporting documentation. 

Click the “Finish” button to proceed to the next screen. 

c. Save the application before exiting the application. If the application is not saved and 

submitted within ten calendar days, it will be deleted. Allow sufficient time (6-8 weeks) 

to process the application. Click “Submit Application” to complete the application. 

d. Select the “View My Application” button to review and check the status of an 

application. This button is only available after the Airman saves or submits an 

application, or when the Airman has an approved active separation application on file. 

e. Select the “Withdraw/Change My Application” button to make changes/corrections 

to the application. NOTE: Do not submit the application unless prepared to separate on 

requested date. 

f. Upon notification of approval, refer to the Post Approval Separation Actions at 

Attachment 7 for all out-processing actions. 

2. COMMANDER: 

a. Access CMS AFPC Secure and click on the “CMS” button. Refer to MPFM 06-85, 

Case Management System (CMS) Access for Squadron Commanders/Equivalents. To 

review the commander‟s tutorial slides, click on Officer Separations Package. Under the 

“Summary of Cases Requiring Action” heading, click the number in the “(Total)” 

column. Identify the Airman‟s name and “PPA-Voluntary Separation.”




button to review the Airman‟s application. This is the ONLY means of forwarding the 

application to the wing commander/AFPC. NOTE: The Airman‟s case can be accessed 

by SSN or case number but the “HR Review” button will not be visible. 




application. Review the Airman‟s application along with any attached documents. If 


documents to the CMS case. See Officer Separations Package for instructions. If 


Commercial (210) 565-2436. 

Step 2. Answer questions 2a-f. 

Step 3. If recommending “approval” of separation but disagree with requested 

separation date, provide justification “i.e., deployment, TDY etc.” with recommended 

separation date in comments area. Provide comments in the box provided. 

Comments are mandatory if recommending disapproval. AFPC will only accept the 

commander recommendation; authority cannot be further delegated. There are 4,000 


document, use “Add Attachment” button, and attach the additional information. 

NOTE: For the Expanded FY10 LADSC Waiver Program or VSP Program, Unit 

commanders may make a recommendation in the commander‟s justification portion. 

Additionally, commanders must advise in comment portion of the on-line application 

of any condition, which exists, that renders the officer ineligible, i.e., officer is 

pending involuntary discharge, etc. 

Step 4. Enter wing commander or equivalent organization/official email address in 

the box provided. An automatic email notification is generated to the wing 

commander email address provided. 


Authority/Endorsement”. Contact the local MPS if the designated wing 

commander or equivalent is unknown or select “Agency Not Found” if unable to 

locate the designated agency. 




or commercial (210) 565-2436. Click Officer Separations Package for scan/fax 


faxing documents box is checked. The commander will not make a recommendation 

until the faxed documents are attached to the application. If all supporting/mandatory 

documents are not received, the application will not be processed. Select the “Submit” 

button to forward application to the wing commander. Supporting documents are 

mandatory if the reason for separation is: 


Hardship 


Statements (including financial statements,



etc. 



Completing Required Active Service N/A 



Actions 

SECAF Approved Early Separation Signed Ready Reserve Agreement (only if 

Program 





ARMS. 

Physician Re-Deferment Program Acceptance Letter from appropriate school, 





Statement 



Transfer to Another Service – Blue to DD Form 368, Request for Conditional 

Green 

Release 

Transfer to Another Service – Armed Letter requesting to apply in accordance 

Forces Health Professions Scholarship with AFI 41-110, paragraph 2.2, signed by 

Program; Uniformed Services University Unit Commander and endorsed by Wing 


Commander 

Transfer to Another Service – Public Letter of Intent to Hire 


Separating Instead of Acquiring ADSC Completed one of the following: 


AF IMT 964, PCS, TDY or Training 



PALACE CHASE 








Decoration Citation 



N/A 






date plus six weeks convalescent leave.




NOTE 3: Advertise a list of available scanners within the unit to assist Airmen in attaching and 

scanning documents into the application. 

e. Forward the Airman‟s application via CMS to the base approval authority. This is the 

only avenue to forward the application to the wing commander. 

f. An application cannot be referred back to the Airman within CMS. 

g. Local base routing procedures may dictate additional coordination outside of CMS. 

Once the commander clicks the “Refer” button, the application will flow directly to the 

wing commander or to AFPC for separation types listed in NOTE 2 above. 

3. WING COMMANDER OR EQUIVALENT: 

a. Upon receipt of automatic email notification, access CMS AFPC Secure. Under the 





button to review the Airman‟s application. NOTE: The Airman‟s case can be accessed 


c. Under “Wing Commander Coordination ” heading: 




documents. The wing commander should not make a recommendation on the 

application until the required documents are attached. If additional documents are 

needed, the wing commander has the ability to scan and attach the documents to the 

CMS case. See Officer Separations Package for instructions. If unable to scan and 

attach documents, fax documents to DSN 665-2436 or Commercial (210) 565-2436. 

NOTE: Refer to AFI 36-3207, paragraph 2.4 to verify the appropriate decision action 

for the type of separation program the Airman is requesting. Forward the application 

to AFPC for final action/decision. 













until the faxed documents are attached to the application. If all supporting/mandatory



button to forward application to AFPC. Supporting documents are mandatory if the 

reason for separation is: 


Hardship 





Program 




Green 








PALACE CHASE 



Statements (including financial statements, 


etc. 


N/A 


Actions 

Signed Ready Reserve Agreement (only if 





ARMS. 

Acceptance Letter from appropriate school, 





Statement 



Release 

Letter requesting to apply in accordance 

with AFI 41-110, paragraph 2.2, signed by 

Unit Commander and endorsed by Wing 

Commander 

Letter of Intent to Hire 

Completed one of the following: 


AF IMT 964, PCS, TDY or Training 









Decoration Citation




N/A 









NOTE 3: Provide rationale on all other disapproved requests. Comments are mandatory if 

recommending disapproval of an application. An application cannot be referred back to the unit 

commander or Airmen within CMS. 


a. Assist the commander and Airmen with the vMPF web-based separation application 

process. Provide assistance with electronically attaching documents to separation 

application. 

b. Final out-process separating Airmen to include geographically separated units (GSU). 

c. Retain an advisory role in the redesigned voluntary separation process and provide 

guidance to Airmen after they have exhausted support from the Web-Link. 



b. Refer to AFI 36-3207, paragraph 2.4, to verify the appropriate decision action for the 

type of officer separation program the Airman is requesting. 

c. Access AFPC Secure and click on the “CMS” button. 

d. Under the “Summary of Cases Requiring Action” heading, click the number in the 

“Total” column. 

e. Under the “Inbox – Referred (Total)” heading, click the “Review” button 

identifying the Airman, scroll to the bottom of the page. 

f. Click the “HR Review” button to review the Airman‟s application. The Airman‟s 

case can be accessed by SSN or case number, but the “HR Review” button will not be 

visible. 




the RSLOSS SURF (see Attachment 5) to assist with determining the Airman‟s 

eligibility (see Attachment 4). 




documents are not received within ten days, disapprove the Airman‟s request. If the 

application requires the Assignment Functional Manager‟s coordination, click “Refer 

to Assignments” button to forward application.


Step 3. Approve or disapprove the application, click “Close Case” button and make 

the appropriate updates in MilPDS. 

6. AFPC ASSIGNMENT FUNCTIONAL MANAGER: 



the Airman‟s name and “PPA-Voluntary Separation” 



c. The Airman‟s case can be accessed by SSN or case number, but the “HR Review” 

button will not be visible. 

d. Under “Assignment Functional Coordination” heading: 

Step 1. Provide approval/disapproval recommendation. 



document and use “Add Attachment” button and attach the additional information. 

e. Use the “Add Attachment” button to attach documents to the application. Select the 

“Submit to BPO” button to forward the application to the BPO. 

7 – DAY OPTION 

7-DAY OPTION: Officers may apply for separation within seven calendar days of receiving 

notification of an assignment in lieu of accepting the assignment. If the Airman elects to 

exercise the 7-Day Option and the Airman is a lieutenant through lieutenant colonel, they must 

request separation under the provisions of AFI 36-2110. If an officer has an assignment 

selection date, (date placed on the Vulnerable Mover‟s List-VML) and wishes to apply for 

separation, the 7-Day Option rules apply. For specific guidelines on appropriate retirement dates 

and 7-Day Option see AFI 36-3203, Service Retirements and AFI 36-2110, Assignments. 

PALACE FRONT 

PALACE FRONT is a program that allows active Air Force officers and enlisted Airmen to 

transfer from the United States Air Force (USAF) to the ANGUS or USAFR the day after 

separation from the Air Force non-PALACE CHASE, normally upon completion of ADSC or on 

reaching their DOS. Guidance can be found in AFI 36-3205 and AFI 36-2115. 

Airmen interested in apply for PALACE FRONT should contact their local In-Service Recruiters 

(ISRs). ISRs will verify applicants‟ eligibility and assists Airmen in locating and reserving a 

position for each approved applicant. ISRs will also assist Airmen in completing the AF 

IMT1288, Application for Ready Reserve Assignment. 

It is imperative for Airmen desiring a PALACE FRONT position to initiate the application 

through the ISR as soon as possible. Upon approval, the ISR will provide the


approved/completed AF IMT 1288 to AFPC/DPSOS prior to the Airman‟s approved DOS to 

ensure the information is updated in a timely manner to prevent a break in service.


SECTION F. OFFICER PALACE CHASE 

Officers desiring to leave active duty and transfer to an Air Reserve Component will apply for 

PALACE CHASE separation utilizing the vMPF Officer Voluntary Separation application. The 

PALACE CHASE program is an early release program that allows active Air Force officers to 

request transfer from active military service to an Air Reserve Component. The Air Force may 

waive a portion of applicants remaining ADSC if they agree to all the terms listed within the 

application. 


REFERENCES: AFI 36-3205, Applying for the PALACE CHASE and PALACE FRONT 

Programs, AFI 36-3202, Separation Documents, AFI 36-2005, Appointment in Commissioned 

Grades and Designation and Assignment in Professional Categories—Reserve of the Air Force 

and United States Air Force (Temporary). 


OFFICER PALACE CHASE 

AFPC 

6. 

Complete eligibility 

check and update 

the request in 

MilPDS 

7. 


coordination w/ 

Asgmt Functional 

Manager 

8. 

Forward request to 

SAFPC 

A 

UNIT & WING 

COMMANDER 

4. 





to the Wing CC 

5. 

Wing Commander: 




to the AFPC 

IN-SERVICE 

RECRUITER 

2. 

Determine 

eligibility and 

assist member in 

preparing 

applicable forms. 

AIRMEN 

1. 

Contact ANG or 

Reserve ISR to 

determine eligibility 

3. 

Utilize vMPF and forward 

application with attachments 

to Commander


OFFICER PALACE CHASE 

SAF PERSONNEL 

COUNCIL 

A 

9. 

Approve/Disapprove 

application and return 

to AFPC/DPSOS 

AFPC 

10 

Update MilPDS 

with approval or 

disapproval 

11. 

Approved? 

YES 

IN-SERVICE 

RECRUITER 

NO 

AIRMEN 

12. 

Notified of disapproval 

and process ends 

13. 

Proceed to 

Post Approval 


Atch 7 

STEP 

OFFICER PALACE CHASE NARRATIVE 

ACTION 

OWNER 

NARRATIVE 

1 Airmen Initiate application. Review eligibility criteria on vMPF and 

refer to AFI 36-3205, Table 1.1. Print AF IMT 1288 and AF 

IMT 2631 and provide it to the In-Service Recruiter. 

2 In-Service Recruiter 

(ISR) 

Determine eligibility. Determine if the Airman is eligible to 

apply for PALACE CHASE and assist the Airman in 

completing the applicable forms. 

3 Airmen Submit application. Access vMPF on the AFPC Secure 

website to review PALACE CHASE separation eligibility 


page, select Self-Service Actions, Separations, Voluntary 

Separation and view the Introduction Page. Click the “Apply 

for Voluntary Separation” button. Click the “Next” button. 

Form will populate with the Airman‟s information. Click the 

“Next” button to proceed to the next screen. Select 

“PALACE CHASE” from the drop down menu. Complete 

all steps to include entering the commander‟s grade, name and


organizational/official e-mail address in the boxes provided 

and select "Submit" button to forward to the unit commander 

for recommendation. NOTE: Ensure validation of 

commander‟s email address (i.e., global address listing). 

To view the status of an application, click the “View My 

Application” button. 

4 Unit Commander Recommendation/Briefing. Upon receipt of automatic email 

notification, access the Case Management System (CMS) and 

click the “HR Review” button to review the Airman‟s 

application. Brief the officer, have the Airman acknowledge 

receipt of the briefing, and answer questions 2a-f, forward the 

application with approval/disapproval recommendation to the 

wing commander. NOTE: If recommending disapproval, 

comments are mandatory and must be provided in the 

justification box. 

5 Wing Commander or 

Equivalent 

Recommendation. Upon receipt of automatic email 

notification, access the CMS and click the “HR Review” 

button to review the Airman‟s application. Review AFI 36- 

3205, paragraph 2.4 to verify appropriate decision options; 

provide recommendation or approval/disapproval and forward 

the Airman‟s application to AFPC via CMS. NOTE: The unit 

commander and the Airman will receive an automatic email 

notification of the wing commander‟s decision action. 

6 AFPC Eligibility Check. Verify eligibility and update MilPDS with 

applicant‟s request for PALACE CHASE separation. 

7 AFPC Coordination. Coordinate with the Assignment Functional 

manager for the Airman‟s career field to ensure manning 

supports the request. NOTE: If application is disapproved 

due to manning, the Airman may reapply 120 days after the 

disapproval date. 

8 AFPC Forward. If applicant is requesting six months or more of 

their ADSC to be waived, has high cost training, or if there is 

any discrepancy with the recommendations, forward the 

9 Secretary of the Air 

Force Personnel 

Council (SAFPC) 

application to SAFPC for final decision. 

Approve or disapprove. Approve or disapprove the 

application and return it to AFPC for disposition. 

10 AFPC Update Application. Update the approval/disapproval in 

MilPDS. NOTE: Approval is contingent upon receipt of 

Guard/Reserve assignment from ISR. 

11 AFPC Is Separation Application approved or disapproved? 

If approved, GO TO STEP 10. If disapproved, GO TO STEP 

11. 

12 AFPC Approved. Upon receiving the recommendation from SAFPC, 

notify ISR, and the Airman. Once assignment information is 

received, update approval in MilPDS and notify the Airman to


begin pre-defined out-processing actions at Attachment 7. 

NOTE: Approval is contingent upon receipt of Guard/Reserve 

assignment from ISR. 

13 AFPC Disapproved. Upon receiving SAFPC decision or internal 

determination, update disapproval in MilPDS, make 

notifications to the ISR, the Airman and process ends. 


1. AIRMEN: 

a. Access AFPC Secure and select “Voluntary Separation” button. Thoroughly 

review the program description and eligibility criteria on the Introduction Page. Click the 

“Apply for Voluntary Separation” button, review separation eligibility and restriction 

information for the PALACE CHASE application. Click the “Next” button to proceed to 

the next screen. NOTE: Do not submit application unless prepared to separate on 

requested date. Requested separation date must allow eight weeks for application 

processing time. Out-processing actions, reserve commission (approximately 90 days) 

and any requested terminal leave will require longer processing time. 

b. Ensure separation eligibility: 

1) Airmen acknowledge eligibility requirements, and applies utilizing the separation 

application located on vMPF. 

2) Must resign regular commission prior to accepting an appointment as a Reserve 

officer. 

3) If eligible, the application will transmit to the wing commander for review and 

endorsement/recommendation. The Airman will receive email notification if 

ineligible for PALACE CHASE separation. Applicants should be prepared to 

separate on the requested separation date. 

4) Must have completed at least two-thirds of the initial total ADSC by the requested 

separation date. NOTE: Academy graduates must have completed all five years of 

their Service Academy ADSC by the requested separation date. NOTE: For 

applicants applying under the Officer Expanded FY10 PALACE CHASE Program, 

refer to PSDM 10-18, Attachment 2, for ADSC waiver information. 

c. Contact ANG or Reserve In-Service Recruiter. Information regarding Air Force 

Reserve recruiters located at 

http://w20.afpc.randolph.af.mil/external.aspx?url=http://www.afreserve.com/ Information 

regarding Air National Guard recruiters located at 

http://w20.afpc.randolph.af.mil/external.aspx?url=http://www.goang.com/.Airmen may 

find information regarding IMA positions at: 

http://w20.afpc.randolph.af.mil/external.aspx?url=http://www.arpc.org/. Airmen are 

required to contact an ARC recruiter to locate a tentative position. NOTE: A unit may 

not hold a position for more than 45 days. 

d. AF IMT 2631, AF IMT 1288 and personal memorandum must be attached to the 

application. If AF IMT 2631 and 1288 and personal memorandum are not received with 

the application, the case will be disapproved and Airmen will need to resubmit the 

application with the required forms. NOTE: Applicants applying under the Officer


FY10 Force Management PALACE CHASE Program must have the second endorsement 

of their AF IMT 1288 completed with their ARC assignment before applying for a 

PALACE CHASE transfer and the personal memorandum is not required. This program 

does not apply to regular PALACE CHASE applications. Use the “Add Attachment” 

button to attach supporting/mandatory documents to support the application. If 

supporting documents are not in electronic form, scan and attach them to the application. 

If unable to scan and attach documents, fax documents to DSN 665-3502 or commercial 

(210) 565-3502. Click Officer Separations Package for scan/fax information. Faxes 

must include a coversheet. If utilizing the fax option, ensure the faxing documents box is 

checked. If all supporting/mandatory documents are not received, the application will not 

be processed. Complete the following step-by-step instructions: 

Step 1 of 10 - From the drop-down menu, select PALACE CHASE and will receive a 

pop-up reminder about the required forms. Click “OK” to proceed to the next screen. 

Step 2 of 10 – Utilize the pop-up calendar; select your requested date of separation 

and click the “Next” button to proceed to the next screen. For overseas: If DEROS 

and highest ADSC match, you must apply 1 year prior to your requested separation 

date, for a separation date up to 6 months prior to DEROS. If DEROS and highest 

ADSC do not match, you must apply 6 months prior and request a separation date 

equal to DEROS. If joining the Air Force Reserve, provide a 90-day notification 

from the day AFPC receives the application to allow HQ ARPC time to process the 

reserve commission. NOTE: Applicants applying under the Officer FY10 PALACE 

CHASE Program may apply for a separation date to be effective no later than 1 Sep 

10. Regular commissioned officers applying to transfer to a reserve unit must not 

request a separation date less than 90 days from the date of application. 

Step 3 of 10 - Enter the in-service recruiters name/phone number and click the 

“Next” button to proceed to the next screen. 

Step 4 of 10 - Select either you accept a reserve commission or you request a reserve 

commission and click the “Next” button to proceed to the next screen. 

Step 5 of 10 – Select the “Yes” or “No” button concerning public property/funds. 

Enter the grade and name of the counselor in the box provided. Utilize the pop-up 

calendar and select the date counseled. 

The date counseled must be a previous date. Select “Yes” or “No” button if planning 

to take Terminal Leave. If yes, utilize the pop-up calendar and select the terminal 

leave start date. Click the “Next” button to proceed to the next screen. 

Step 6 of 10 - Read and acknowledge each statement. All boxes must be checked 

before the application will proceed. Click the “Next” button to proceed to the next 

screen. 

Step 7 of 10 - Only applicable to applicants applying under the Officer FY10 Force 

Management PALACE CHASE Program. Applicants must read and acknowledge 

the Statement of Understanding box. The statement of understanding is located in the 

Introduction block to the left. Applicants must sign the Statement of Understanding 

at Attachment 19 and attach it to their application. Click the “Next” button to 


Step 8 of 10 - Enter the unit/squadron commander grade/name, enter commander‟s 

official email address and re-enter the commander‟s official email address and click 

the “Next” button to proceed to the next screen.


Step 9 of 10 - Select the unit/squadron Commanders Support Staff (CSS) from the 

drop-down menu and click the “Next” button to proceed to the next screen. If CSS is 

not found, select “Agency not Found”. 

Step 10 of 10 – Use the “Add Attachment” button to attach the required completed 

AF IMT 1288, 2631, personal memorandum and DEROS Curtailment Waiver Letter, 

if applicable. If overseas and are requesting more than 60 days, DEROS Curtailment 

Waiver Letter must be signed the wing commander. If requesting 60 days or less, 

DEROS Curtailment Waiver Letter may be signed by the squadron commander. If 

you have an ADSC for Tuition Assistance, attach any AF IMT 1227 – Authority for 

Tuition Assistance – Education Services Program that are associated with that ADSC. 

Click the “Finish” button to complete the application. 

e. Refer to Section G to withdraw or change an approved PALACE CHASE separation. 

2. IN-SERVICE RECRUITER: 

a. Determine eligibility and ensure the Airman correctly completes sections 1, 2, 4, and 

5 of AF IMT 2631 and sign as a witness. Ensure the Airmen correctly complete the AF 

IMT 1288 and includes a personal memorandum with their application. NOTE: 

Applicants applying under the Officer Expanded FY10 Force Management PALACE 

CHASE Program must have the second endorsement of their AF IMT 1288 completed 

with their ARC assignment before applying for a PALACE CHASE transfer and the 

personal memorandum is not required. 

b. Coordinate with the Airman‟s servicing MPS to obtain copies of the UIF or 

substandard OPRs (if applicable). The UIF and/or substandard OPRs must be forwarded 

to the gaining guard or reserve unit. 

3. COMMANDER: 

a. Access CMS AFPC Secure and click on the “CMS” button. Refer to MPFM 06-85, 

Case Management System (CMS) Access for Squadron Commanders/Equivalents. To 

review the commander‟s tutorial slides, click on Officer Separations Package. Under the 

“Summary of Cases Requiring Action” heading, click the number in the “(Total)” 

column. Identify the Airman‟s name and “PPA-Voluntary Separation.” 



button to review Airman‟s application. This is the ONLY means of forwarding the 

application to the wing commander/AFPC. NOTE: An Airman‟s case can be accessed 







documents to the CMS case. See Officer Separations Package for instructions. If 


Commercial (210) 565-2436.


Step 2. Answer questions 2a-f. 


recommending disapproval. AFPC will only accept the commander recommendation; 

authority cannot be further delegated. There are 4,000 characters available. If 

additional information is needed, create a separate word document, use “Add 

Attachment” button, and attach the additional information. NOTE: Unit 

commanders may make a recommendation in the commander‟s justification portion. 

Additionally, commanders must advise in comment portion of the on-line application 

of any condition, which exists, that renders the officer ineligible, i.e., officer is 

pending involuntary discharge. NOTE: Officers applying for separation under the 

PALACE CHASE program must have their request endorsed by their unit and/or 

immediate commander and the wing commander or equivalent in their chain of 

command. 

Step 4. Enter wing commander or equivalent organization/official email address in 

the box provided. An automatic email notification is generated to the wing 

commander email address provided. 



commander or equivalent is unknown or select “Agency Not Found” if unable to 

locate the designated agency. 







until the faxed documents are attached to the application. If not all supporting/mandatory 

documents are received, the application will not be processed. Select the “Submit” 

button to forward application to the wing commander. 

e. Forward the Airman‟s application via CMS to the base approval authority. This is the 

only avenue to forward the application to the wing commander. 

f. An application cannot be referred back to the Airman within CMS. 

g. Local base routing procedures may dictate additional coordination outside of CMS. 

Once the commander clicks the “Refer” button, the application will flow directly to the 

wing commander to AFPC for PALACE CHASE. 


a. Upon receipt of automatic email notification, access CMS AFPC Secure. Under the 







c. Under “Wing Commander Coordination ” heading:





documents. The wing commander should not make a recommendation on the 

application until the required documents are attached. If additional documents are 

needed, the wing commander has the ability to scan and attach the documents to the 

CMS case. See Officer Separations Package for instructions. If unable to scan and 

attach documents, fax documents to DSN 665-3502 or Commercial (210) 565-3502. 

Forward the application to AFPC for final action/decision. 





is needed, create a separate word document, use “Add Attachment” button, and attach 

the additional information. 









button to forward application to AFPC. 

5. AFPC (PALACE CHASE BRANCH): 

a. Establish policy and procedures as they relate to PALACE CHASE separations. 

b. Access AFPC Secure and click on the “CMS” button. Under the “Summary of 

Cases Requiring Action” heading, click the number in the “Unread” column. 




d. Click the “HR Review” button to review the Airman‟s application. 

e. May utilize the application control/case number to access the Airman‟s application. 

f. Under “BPO Action” heading: 



the RSLOSS SURF (see Attachment 5) to assist in determining an Airman‟s 

eligibility. 




documents are not received within ten days, disapprove the Airman‟s request.


g. Send application to the Assignment Functional Manager for coordination, by 

selecting the appropriate Assignment Functional office symbol from the drop-down 

menu. 

h. Approve or disapprove the application, click “Close Case” button after SAFPC 

decision and make the appropriate updates in MilPDS. 

i. Upon request, update changes to an approved separation date. Update application 

requests and approval/disapproval applications in MilPDS. 

6. SECRETARY OF THE AIR FORCE PERSONNEL COUNCIL (SAFPC): 

a. Serve as approval/disapproval authority for PALACE CHASE applications. 

b. Serve as approval/disapproval authority for changes to an approved separation date if 

requested an earlier date than the previously approved separation date.


SECTION G. OFFICER SEPARATION WITHDRAWAL OR CHANGE OF AN 

APPROVED SEPARATION DATE 

An Airman may apply to withdraw, change or cancel an approved separation for documented 

hardships or withdraw an approved separation for best interest of the Air Force. If an Airman is 

requesting to change or withdraw an approved separation date, they must provide AFPC a 

memorandum explaining the hardship. EXCEPTION: Officers cannot submit a withdrawal 

request if they are within 30 days of their approved DOS unless the reason is for hardship. 

1. Hardship: The package must identify the hardship and show, with written evidence, how 

retention on active duty will ease or solve the problem. In addition, Airmen must show how the 

hardship developed, or deteriorated, after the application date and could not reasonably foresee 

the hardship at the time the Airman made separation plans. The commander must have 

knowledge and provide comments and recommendation of approval/disapproval. 

2. Best Interest of the Air Force: The Airman initiates the request and includes written 

evidence to reflect retention on active duty is clearly in the best interest of the Air Force. The 

commander must have knowledge; provide comments and recommendation of 

approval/disapproval. 

NOTE: For VSP only - Withdrawal of a previously approved separation application for those 

officers who would otherwise be eligible for the RIF board will be allowed only for cases of 

unique hardship to the member or in the best interest of the Air Force. Officers who have their 

DOS withdrawn will then be eligible for the RIF board. NOTE: RIF-eligible officers with a 

previously approved separation application as of the release of this PSDM are not eligible for 

VSP and may not withdraw their approved separation in order to resubmit under VSP.


REQUEST FOR WITHDRAWAL OR CHANGE SEPARATION DATE 


AFPC 

NO 

4. 

Is approval/ 

disapproval authority 

at base level? 

8. 


and approved or 

disapproved 

application 

YES 

5. 

Approved or 

disapproved? 

Approved 

9. 

Approve/ 

Disapprove & 

update MilPDS 

Approved 

7. 

Amend or rescind 

order as appropriate 

COMMANDER/AIRMEN BASE 

3. 

Wing CC: 

Forward 

application to 

AFPC for action 

1. 

Airman: 

Access vMPF, initiate cancel or 

change pending/approved 

application date with 

justification/documentation to 

commander for 


Notification generated 

every 7 days until 

separation authority 

coordination 

2. 

CC: 

Submit application to wing 

CC for review. Application 

must be completed within 7 

days from the Airman’s 

application 

Disapproved 

6. 

AIrman: 

Notified of disapproval 

and continues to outprocess 

Disapproved


REQUEST FOR WITHDRAWAL OR DATE CHANGE 

STEP ACTION NARRATIVE 

1 Airmen Initiate Withdraw/Change My Application. To withdraw or change 

the separation application, Airmen must select “Withdraw/Change 

My Application” button via vMPF. Include justification 

/documentation, and submit to commander for recommendation. 

2 Commander Review request. Upon receipt of automatic email notification, access 

CMS and click the “HR Review” button to review the Airman‟s 

request, make a recommendation, and submit application with all 

attachments/documentation to wing commander. This action must 

be accomplished within seven days or e-mails will be sent every 

3 Wing 

Commander or 

Equivalent 

seven days until action is taken. 


access CMS and click the “HR Review” button to review the 

Airman‟s request. Provide approval/disapproval or recommendation 

and forward to AFPC. This action must be accomplished within 

seven days or e-mails will be sent every seven days until action is 

taken. EXCEPTION: Enlisted PALACE CHASE applications flow 

directly from the unit commander to AFPC. 

4 AFPC Validation. If yes, GO TO STEP 5. If no, GO TO STEP 8. 

5 AFPC Approved or Disapproved? If approved, GO TO STEP 7, If 


6 AFPC Request Disapproved. Notify the Airman of disapproval and the 

Airman continues to out-process for previously approved DOS. 

7 AFPC Request Approved. Update change request in MilPDS, amend 

orders, notify the Airman to continue out-processing actions. If 

withdrawal/cancellation is approved, update MilPDS, rescind/revoke 

orders and notify the Airman to cease out-processing actions. 

8 AFPC Review & Forward Request. Review the application for accuracy, 

ensure it is according to guidelines and forward to appropriate 

authority within AFPC. 

9 AFPC Approved/Disapproved? If approved, GO TO STEP 7. If 



1. AIRMEN: 

a. Access AFPC Secure and select “Withdraw/Change My Application” button. 

Thoroughly review the cancel or change application instructions. Click the “Next” 

button to proceed to the next screen 

Step 1. If requesting to cancel a separation date, utilize the pop-up calendar, select 

previously approved separation date and review the additional eligibility criteria. 

Click the “Next” button to proceed to the next screen. If requesting a change to a 

separation date, utilize the pop-up calendar, select new requested separation date, and


review the additional eligibility criteria. Click the “Next” button to proceed to the 

next screen. 

Step 2. Enter the justification to support the request. There are 4,000 characters 


“Add Attachment” button and attach additional information. Overseas personnel 

requesting a date of separation (DOS) prior to DEROS must provide curtailment 

justification in remarks for the chain of command to approve. Click the “Next” 


Step 3. Read and acknowledge the question concerning the use of entitlements. Use 

the “Add Attachment” button to attach supporting documents to support the 

application. If supporting documents are not in electronic form, scan and attach them 

to the application. If unable to scan and attach documents, fax documents to DSN 

665-2436 or commercial (210) 565-2436. Click Officer Separations Package for 

scan/fax information. Faxes must include a coversheet. If utilizing the fax option, 

ensure the faxing documents box is checked. If all supporting/mandatory documents 

are not received, the application will not be processed. Select the “Submit” button to 

proceed to forward application to AFPC. For withdrawal of requested/approved 

DOS, a memorandum signed by the wing commander must be submitted with the 

application; and if the withdrawal request is submitted within 30 days of the approved 

DOS, a memorandum stating the hardship must be attached. Supporting documents 

are mandatory if the reason for change an approved DOS or withdrawal is: 


ALL Reasons listed below (requested 

changes only) 

Hardship 




Program 




Green 





Memorandum indorsed by the wing 

commander and the additional 

documents listed below for each reason 

Additional statements (including financial 

statements, if applicable), affidavits, letters, 

telegrams, etc. 

Appointment to Office, ONLY if start date 

has changed or position is no longer being 

offered/accepted 

Memorandum indorsed by wing 

commander 

Memorandum in accordance with PSDM 

10-18 or 10-20 other guidance 

Memorandum stating reason for change 

request, i.e., request a DOS closer to but no 

earlier than 30 days from class start date 

Memorandum from school stating class 

start date has changed 

Memorandum/orders from Army stating a 

new report date 


start date has changed






Pregnancy 


WITHDRAWAL REQUESTS (more than 

30 days from approved DOS) 

WITHDRAWAL REQUESTS (less than 


Letter of Intent to Hire, ONLY if hire date 

has changed 

N/A 


commander 


commander 

Memorandum from wing commander 

Memorandum for hardship, endorsed by 

unit commander and wing commanders 

with comments stating reasons for 

recommending approval or disapproval 


commercial (210) 565-2436. Click Officer Separations Package for scan/fax information. 

Faxes must include a coversheet. If utilizing the fax option, ensure the faxing documents 

box is checked. Commander will not make a recommendation until faxed documents are 

attached to the application. If all supporting/mandatory documents are not received by 

AFPC, the application will not be processed. Click “Submit Request” to complete the 

application. 

c. If an application is in the pending status, (wing commander has not taken action), the 

Airman may request to cancel or change an application before the wing commander takes 

action. If the wing commander recommends or approves/disapproves the application, the 

request will proceed to the approval authority. 

2. COMMANDER: 

a. Access AFPC Secure and click the “CMS” button. Refer to MPFM 06-85, Case 

Management System (CMS) Access for Squadron Commanders/Equivalents. To review 

the commander‟s tutorial slides, click Officer Separations Package. 

b. Under the “Summary of Cases Requiring Action” heading, click the number in the 

“Unread” column. Identify the Airman‟s name and “PPA-Voluntary Separation”. 



button to review the Airman‟s application. This is the ONLY means of forwarding the 

application to the wing commander. NOTE: The Airman‟s case can be accessed by SSN 

or case number but the “HR Review” button will not be visible. 

d. Under “Unit Commander Coordination” heading: 





documents to the CMS case. See Officer Separations Package for instructions. If



Commercial (210) 565-2436. 


recommending disapproval. AFPC will only accept the commander recommendation; 

authority cannot be further delegated. There are 4,000 characters available. If 

additional information is needed, create a separate word document and use “Add 

Attachment” button and attach the additional information. 

Step 3. Enter wing commander organization/official email address in the box 

provided. An automatic email notification is generated to the wing commander email 

address provided. EXCEPTION: Enlisted PALACE CHASE applications flow 

directly from the unit commander to AFPC. 



commander is unknown or select “Agency Not Found” if unable to locate the 

designated agency. 

e. Use the “Add Attachment” button to attach supporting documents to support the 







documents are not received, the application will not be processed. Select the “Refer” 

button to forward application to the base separation authority. Supporting documents are 

mandatory if the reason for change an approved DOS or withdrawal is: 



changes only) 

Hardship 




Program 















commander 








Memorandum/orders from Army stating a


Green 








PALACE CHASE 

Pregnancy 








changes only) 

Hardship 




Program 




Green 









has changed 

N/A 


Reserve Assignment, when assignment 

has changed 


commander 


commander 

















commander 
















PALACE CHASE 

Pregnancy 







has changed 

N/A 



has changed 


commander 


commander 






f. If the application is in the pending status and the Airman requests to cancel or change 

the application, the commander will receive both the original and the change application 

from the Airman. 

g. An application cannot be referred back to the Airman within CMS. NOTE: Local 

base routing procedures may dictate additional coordination outside of CMS. Once the 

commander clicks the “Submit” button, the application will flow directly to the base 

separation authority. NOTE: If the application was misrouted and the Airman is 

properly assigned to the appropriate organization within CMS, CSS personnel/base CMS 

coordinator can forward the case in CMS to the correct Base AD CSS. Do not use this 

method to forward an application at any other time unless directed to do so by AFPC. 



Cases Requiring Action” heading, click the number in the “Total” column. Identify 






c. Under “Wing Commander Coordination” heading: 




documents. If additional documents are needed, the wing commander has the ability 

to scan and attach the documents to the CMS case. See Officer Separations Package 

for instructions. If unable to scan and attach documents, fax documents to DSN 665- 

2436 or Commercial (210) 565-2436. NOTE: Refer to AFI 36-3207, paragraph 2.4,


to verify the appropriate decision action for the type of officer separation program the 

Airman is requesting. Forward the application to AFPC for final decision. 













received, the application will not be processed. Select the “Refer” button to forward 

application to Air Force Personnel Center. NOTE: Provide rationale on all other 

disapproved requests. Comments are mandatory if recommending disapproval of an 

application. NOTE: An application cannot be referred back to the unit commander or 

the Airman within CMS. Supporting documents are mandatory if the reason for change 

an approved DOS or withdrawal is: 



changes only) 

Hardship 




Program 




Green 
















commander 
















PALACE CHASE 

Pregnancy 








changes only) 

Hardship 




Program 




Green 








PALACE CHASE 


has changed 

N/A 



has changed 


commander 


commander 

















commander 













has changed 

N/A 


Reserve Assignment, when assignment


Pregnancy 






has changed 


commander 


commander 








b. Refer to AFI 36-3207, paragraph 2.4, to verify the appropriate supporting 

documentation for the type of separation action the Airman is requesting. 

c. Access AFPC Secure and click on the “CMS” button. Under the “Summary of 

Cases Requiring Action” heading, click the number in the “Unread” column. 

d. Under the “Inbox – Referred (Unread)” heading, click the “Review” button 

identifying the Airman, scroll to the bottom of the page. NOTE: The Airman‟s case can 

be accessed by SSN or case number but the “HR Review” button will not be visible. 

e. Click the “HR Review” button to review the Airman‟s application. 

f. The Airman‟s case can be accessed by SSN or case number but the “HR Review” 

button will not be visible. 


Step 1. Validate the Airman‟s eligibility for the requested change/withdraw and 

ensure the web-based application is properly completed. Utilize the web-based 

application and the RSLOSS SURF (see Attachment 5) to assist in determining an 

Airman‟s eligibility (see Attachment 4). 




documents have not been received within ten days, disapprove the Airman‟s request. 

h. If the application requires the Assignment Functional Manager‟s coordination, click 

“Refer to Assignments” button to forward application. 

i. Approve or disapprove the application, click “Close Case” button and make the 

appropriate updates in MilPDS. 

5. AFPC ASSIGNMENT FUNCTIONAL MANAGER: 





identifying the Airman and review the Airman‟s application in CMS.


c. Utilize the application control/case number to access the Airman‟s application. 

d. Under “Assignment Functional Coordination” heading: 

1) Provide approval/disapproval recommendation and provide comments in the box 

provided. There are 4,000 characters available. If additional information is needed, 

create a separate word document and use “Add Attachment” button and attach the 

additional information. 

2) Use the “Add Attachment” button to attach documents to the application. Select 

the “Submit to BPO” button to proceed to forward the application to the BPO.


INTRODUCTION 

SECTION H. INVOLUNTARY (ADMINISTRATIVE) DISCHARGE 

This section applies to active duty enlisted Airmen (other than those assigned to Basic Military 

Training or students assigned to Technical Training School) who are administratively separated 

under AFI 36-3208, Administrative Separation of Airmen, Chapters 4 and 5. This guidance does 

not alter or change the base level processing of administrative separations with the exception of 

the responsibility for establishing the date of separation, completion of the AF Form 100, 

Request and Authorization for Separation, DD Form 214, Certificate of Release or 

Discharge From Active Duty, and MilPDS updates. This application is designed to assist the 

MPS in executing and out-processing those Airmen approved for administrative discharge. 

NOTE: If the discharge reason is under AFI 36-3208, paragraph 5.11, please ensure the 

guidance in Section J is completed first. 

NOTE: These instructions do not apply to individuals discharged under court martial sentence 

while in appellate leave status. Refer to Section L for Appellate Review Leave for Airmen 

separating on appellate leave. Officer Involuntary Separations will continue to be processed in 

accordance with AFI 36-3207, Separating Commissioned Officers. If discharge is approved by 

Secretary of the Air Force (SAF), Post Approval Separation Actions in Attachment 7 are 

applicable. 



Relocation Procedure; AFI 36-3202, Separation Documents; AFI 36-2110, Assignments; AFI 

36-3020, Family Member Travel 

TARGET AUDIENCE: Active Duty


INVOLUNTARY (ADMINISTRATIVE) DISCHARGE Page 1 of 1 

MPS AFPC/DPSOS 

1. 

Receive discharge 

package 

3. 

Update 

Separation in 

MilPDS 

AIRMEN 

2. 

Complete Preseparation 

Order 

Worksheet 

4. 

Initiate Post Approval 

Separation Actions at 

Attachment 7 

INVOLUNTARY ADMINISTRATIVE SEPARATION PROCESSING 

ACTION 

STEP OWNER 

NARRATIVE 

1 MPS Approved Administrative Discharge. 

1. Receive approved administrative discharge memorandum 

from the discharge authority (See Attachment 6). 

2. Ensure a CMS case for lost time (if applicable) has been 

completed prior to the discharge authority approving the 

administrative discharge. 

3. Ensure the appropriate duty status has been updated in 

MilPDS prior to forwarding the approved package to AFPC. 

4. Ensure the appropriate reenlistment eligibility (RE) code 

has been updated in MilPDS prior to forwarding the 

approved package to AFPC. 

5. Instruct and assist Airmen in completing the Pre- 

Separation Order worksheet at Attachment 1. 

6. Complete Involuntary Administrative Discharge 

checklist. (Attachment 13). 

7. If the Airman is being separated in accordance with AFI 

36-3208, paragraph 5.11, ensure the unit commander 

completes the Mental Disorder Discharge (MDD) Checklist 

for Commanders at Attachment 20. 

8. Email a copy of the discharge authority memorandum, the 

commander‟s notification memorandum, the involuntary 

administrative separation checklist, the pre-separation order 

worksheet and, if applicable, the Mental Disorder Discharge


(MDD) Checklist for Commanders to 

dps.sep.dos.ets@randolph.af.mil . Ensure the subject line is 

as follows: FOUO: ADMIN DISCHARGE, RANK, and 

NAME. NOTE: AFPC will establish the DOS two business 

days after receipt of the completed package (5 duty days for 

overseas personnel). AFPC will return the case if all 

applicable actions are not complete. NOTE: If more than 

two days is required, justification must be submitted on the 

involuntary administrative separation checklist. Justification 

must be for military necessity, not personal convenience. If 

less than two days is requested, provide justification to 

AFPC for consideration on a case-by-case basis. AFPC will 

only establish a DOS of one day from the date of receipt if it 

would prevent the Airman‟s remaining on active duty for a 

longer period than necessary, i.e., long holiday weekend. 

9. Add the Airman‟s social security number (SSN) to vOP 

upon notification of DOS. 

NOTE: Separation orders will be produced immediately 

upon establishment of DOS by AFPC. Completed orders are 

accessible to the Airman in vOP and ARMS. Orders may 

also be obtained from Orders Processing Application (OPA). 

10. Provide Airmen with Discharge Review Fact sheet. See 

Attachment 15. 

2 Airmen Complete Pre-separation Order Worksheet. Complete the 

Pre-Separation Order worksheet at Attachment 1. AFPC will 

use the information to complete the separation order and the 

DD Form 214, Certificate of Release or Discharge from 

Active Duty. Refer to Attachment 2 for further explanation 

of the Pre-Separation Order worksheet terms. 

3 AFPC Update Separation in MilPDS. Complete separation update 

in MilPDS: 

1. Establish the Airman‟s DOS based on information 

provided on the Involuntary Administrative Separation 

Checklist at Attachment 13. 

2. Update separation in MilPDS. 

3. Update E53 transaction in MilPDS. 

4. Produce separation order (AF IMT 100, Request and 

Authorization for Separation). 

5. Notify the MPS of approved DOS and completion of 

separation order. 

6. Produce and distribute DD Form 214. 

4 Airmen Begin Out-processing Actions. Upon notification, refer to 

the vMPF to initiate pre-separation actions, retrieve 

separation orders from vOP and complete Post Approval 

Separation Actions at Attachment 7.



1. AIRMEN: 

Upon notification of established DOS, complete all base out-processing actions to 

include the unit checklist and vOP. 


a. Retain an advisory role in the separation process and provide guidance to Airmen. 

b. Upon receipt of approved memorandum from discharge authority, provide a hardcopy 

Pre-Separation Order Worksheet to Airmen at Attachment 1. 

c. Coordinate with Reenlistment Section to ensure the correct reenlistment code is 

updated prior to separation. 

d. If the Airman is pending a Medical Evaluation Board (MEB) (refer to Section K) for 

Dual Action processing. 

e. If the Airman is retirement eligible, ensure the Airman is counseled and given the 

opportunity to apply for retirement. If the Airman chooses to apply for retirement refer to 

Section K for Dual action processing. 

f. Forward a copy of the discharge letter (Attachment 6) from the separation authority, 

the commander‟s notification memorandum, the Involuntary Administrative Discharge 

checklist (Attachment 13) and the Pre-Separation Order worksheet (Attachment 1) and if 

applicable, the Mental Disorder Discharge (MDD) Checklist for Commanders 

(Attachment 20) to dps.sep.dos.ets@randolph.af.mil . Ensure the subject line is as 

follows: FOUO: ADMIN DISCHARGE, RANK, and NAME. 

g. Upon notification of the Airman‟s DOS, update the Airman‟s SSN into vOP and 

utilize the short notice checklist in accordance with AFI 36-2102, Attachment 17. 

h. Conduct final out-processing actions. 

i. Forward the administrative discharge package to Automated Records Management 

System ARMS at HQ AFPC/DPSSRR, 550 C Street West Ste 3, Randolph AFB, TX 

78150. Ensure procedures are identified within the unit to obtain the necessary 

documentation for consolidation and distribution to AFPC Records Division in 

accordance with AFI 36-2102, Base-level Relocations Procedures, Table 2.1. 



b. If the Airman is pending an MEB, refer to Section K). 

c. Establish DOS. NOTE: The DOS is established based on information provided on 

the Involuntary Administrative Discharge Checklist (Attachment 13). The separation 

date will normally be NLT 10 calendar days from the date of the approved discharge. 

The requested DOS may be sooner than 10 days, but will not be established earlier than 

two duty days from the date AFPC/DPSOS receives the memorandum. NOTE: Return 

the case if all applicable base level actions are not complete. 

d. Make appropriate separation updates in MilPDS to include E5 transactions.


e. Produce separation order (AF IMT 100). 

f. Notify the MPS of approved DOS and orders completion. 

g. Correct all Defense Joint Military System (DJMS) rejects. 

h. Accomplish and distribute the DD Form 214. 

4. FINANCIAL SERVICES OFFICE (FSO): 

a. Assist Airmen in calculating leave balance. 

b. Assist Airmen with travel pay entitlements.


INTRODUCTION 

SECTION I. CONSCIENTIOUS OBJECTOR 

Airmen who have a sincere objection to participation in war in any form or the bearing of arms, 

by reason of religious training and/or belief. Conscientious Objector includes Airmen who 

object to participation in military service of any kind in war in any form or Airmen who 

sincerely object to participation as a combatant in war in any form, but whose convictions are 

such as to permit military service in a non-combatant status. 


REFERENCES: AFI 36-3204, Procedures for Applying as a Conscientious Objector; AFI 36- 

3208, Administrative Separation of Airmen; AFI 36-3207, Separating Commissioned Officers; 

and DoD Directive 1300.06, Conscientious Objectors 


CONSCIENTIOUS OBJECTOR (Page 1 of 3) 

COMMANDER 

4. 

Appoint JA as an IO to 

interview the AIrman 

INVESTIGATING 

OFFICER 

6. 

Conduct hearings and 

prepare report. Forward 

to MPS 

AIRMEN MPS or CSS 

2. 


and screen records 

in ARMS 

1. 

Submit application to 

MPS or CSS 

3. 

Have Airman sign 

statements. 

Schedule Airman for 

interviews 

5. 

Forward case to IO 

7. 

Forward case to SJA for 

review 

A



WING COMMANDER MAJCOM 

10. 

Review case and 

make 


9. 

Make recommendation 

and forward case to 

appropriate MAJCOM 

B 

STAFF JUDGE 

ADVOCATE 

A 

8. 

Review case for legal 

sufficiency. Forward 

case to Wing/CC with 



MPS or CSS AFPC/DPSOS 

SAFPC 

B 

11. 

Review case for 

completeness 

13. 

Recommend approval/ 

disapproval and forward 

to SAFPC for final 

determination 

Officer 

12. 

Officer or 

Enlisted 

Enlisted 

15. 

Review case and 

approve/disapprove. 

Forward case to AFPC/ 

DPSOS for disposition 

Recommend Disapproval 

14. 

Approved or 

recommend 

Disapproval 

Approve 

16. 

Notify MPS of the 

final 

determination 

17. 

Notify Airman of the 

final determination


STEP 

ACTION 

OWNER 

CONSCIENTIOUS OBJECTOR PROCESSING 

NARRATIVE 

1 Airmen Submit Application. Submit conscientious objector 

application to the Military Personnel Section (MPS) or the 

Commander‟s Support Staff (CSS), if applicable. 

2 MPS Review Application. Review application and screen the 

personnel records in the Automated Records Management 

System (ARMS). 

3 MPS Sign Statements. Have Airmen sign the appropriate 

statement concerning benefits at AFI 36-3204, Attachment 4. 

Schedule Airmen for interviews with the Chaplain and 

Psychiatrist. 

4 Commander Appoint Judge Advocate (JA). Appoint a JA as an 

investigating officer (IO) to interview the Airmen under 

oath. Assemble all the relevant material and interview other 

witnesses. 

5 MPS Forward case to IO. Forward the entire case to the IO for 

6 Investigating Officer 

(IO) 

review. 

Conduct hearing. Conduct a hearing, giving Airmen 

opportunity to provide additional evidence. Create a 

comprehensive record of the hearing. Prepare a report and 

forward to the MPS. 

7 MPS Forward case to Staff Judge Advocate. Forward the case to 

SJA for legal review. 

8 Staff Judge Advocate Review case. Review case for legal sufficiency. If 

additional investigations are required, send the case back to 

the IO through MPS or CSS. If the application is complete, 

send the case to Wing/CC with a recommendation. 

9 Wing Commander Make recommendation. Make recommendation and 

forward the case to the appropriate major command 

(MAJCOM). 

10 MAJCOM Review case. Review case for legal sufficiency, make 

recommendation, and forward case to AFPC/DPSOS. 

11 AFPC/DPSOS Review case for completeness. Review case for 

completeness. 

12 AFPC/DPSOS Is the Airmen an officer or enlisted? If the Airmen is an 

officer, GO TO STEP 13. If the Airmen is enlisted, GO TO 

STEP 14. 

13 AFPC/DPSOS Make recommendation. Recommend approval/disapproval 

and forward case to Secretary of the Air Force Personnel 

Council (SAFPC) for final determination. 

14 AFPC/DPSOS Approve/Disapprove. If disapproved, GO TO STEP 15. If 



approved, PROCEED TO STEP 16. 

Review case. Review case, approve/disapprove and send 

case back to AFPC/DPSOS for disposition.


Council 

16 AFPC/DPSOS Notification. Notify the MPS or CSS of the final 

determination. 

17 MPS Notification. Notify the Airman of the final determination. 


1. AIRMEN: 

Submit application to the servicing Military Personnel Section (MPS) /Personnel 

Relocation Element or to the immediate command if serving in USAFR or ANG and not 

serving on extended active duty. 

a. Include information requested in AFI 36-3204, Attachment 2 and any other 

information deemed relevant. 

b. Include an extensive description of the individual‟s personal background, a 

thorough description of the individual‟s beliefs, and a listing of the private 

organizations to which the individual belongs. 


Notify the unit commander, review the personnel records of the applicant of pertinent 

information, and counsel the Airmen about the effect of a CO determination on VA 

entitlements. MPF will also schedule a chaplain and psychiatrist interview. 

3. COMMANDER: 

a. Appoint a judge advocate as an Investigating Officer (IO) to interview and applicant 

under oath, assemble all the relevant material and interview other witnesses. 

b. Provide recommendation to Wing Commander after the Investigating Officer‟s report 

is completed. 

4. WING COMMANDER: 

Make recommendation and forward case to the appropriate MAJCOM. 

5. INVESTIGATING OFFICER (IO): 

a. Review AFI 36-3204, Chapter 3, which contains procedures that permit the IO to 

hold a hearing on the matter, which the applicant may attend with counsel. 

b. Investigating Officer prepares a report that states his/her conclusions concerning the 

applicant‟s beliefs and the reasons therefore, and recommendations concerning 

disposition of the case. 

c. IO must give the applicant a copy of the final report and allow the applicant to submit 

rebuttal material within 15 calendar days after receiving the report.


6. STAFF JUDGE ADVOCATE (SJA): 

a. Return the case through the MPF to the investigating officer for further investigation 

if necessary. If case is complete, the SJA will forward to the commander who appointed 

the investigating officer. 

b. If the local SJA acts as the investigating officer, the SJA of the next higher echelon in 

the chain of command of the applicant will provide the legal review. 

7. MAJOR COMMAND (MAJCOM): 

After review for legal sufficiency, forward the original and one copy including 

recommendations and reasons, to AFPC/DPSOS, 550 C Street West, Suite 3, Randolph 

AFB, TX, 78150-4713 

8. SEPARATION PROCESSING BRANCH (AFPC/DPSOS): 

Review case for completeness and take the following actions: 

a. Enlisted 

1) Approve application 

2) Recommend disapproval and forward case to SAFPC for final determination 

b. Officer 

Recommend approval/disapproval and forward case to SAFPC for final determination 


Review case, approve/disapprove, and forward case back to AFPC/DPPRS


SECTION J. INVOLUNTARY (ADMINISTRATIVE) MENTAL DISORDER 

DISCHARGE (MDD) 

INTRODUCTION 

The recent Interim Change (IC) to AFI 36-3208, dated 25 Jun 09, Administrative Separation of 

Airmen affects the processing of administrative discharge for Airmen diagnosed with a 

Personality Disorder and who have also been assigned to an imminent danger pay area. The 

procedures outlined in this section must be followed before discharge under AFI 36-3208, 

paragraph 5.11 may be initiated. 

OPR: HQ AFPC/DPSOS (Separations Branch) 

REFERENCES: AFI 36-3208, Administrative Separation of Airmen and AFI 36-2406, Officer 

and Enlisted Evaluation Systems 


INVOLUNTARY (ADMINISTRATIVE) DISCHARGE (PERSONALITY DISORDER ONLY) Page 1 of 2 

COMMANDER MTF 

1. 

Initiate involuntary 

discharge action 

2. 

Is the discharge 

under AFI 36- 

3208, para 5.11? 

No 

Yes 

Proceed to 

Involuntary 

(Administrative) 

Discharge if 

appropriate 

A 

3. 

Was checklist at 

Attachment 20 

Completed? 

Yes 

No 

4c. 

In accordance with the checklist, 

forward diagnosis and supporting 

documentation to a peer or higherlevel 

mental health professional 

with endorsement by AF/SG (can be 

delegated to AFMOA/SGHW) 

4. 

Ensure Completion of 

Steps 1 through 4 on 

the checklist at 

Attachment 20 prior to 

initiating involuntary 

discharge 

Proceed to 

Involuntary 


Discharge if 

appropriate 

No 

Yes 

PSYCHIATRIST/ 

PSYCHOLOGIST 

4a. 

In accordance with the checklist, 

evaluate member and provide 

diagnosis to commander. 

Determine if separation under AFI 

36-3208, para 5.11.9 and member 

served in imminent danger pay 

area 

4b. 

Did Airmen 

serve in 

imminent 

danger pay 

area?


INVOLUNTARY (ADMINISTRATIVE) DISCHARGE (PERSONALITY DISORDER ONLY) Page 2 of 2 

AFMOA/SGHW 

A 

5. 

Endorse diagnosis 

and provide decision 

to MTF 

MTF 

6. 

Forward 

decision to 

Commander 

Commander 

7. 

Did AFMOA/ 

SGHW 

concur with 

diagnosis? 

Yes 

Proceed to Predefined 

Involuntary 


Discharge Process 

No 

8. 

Consult with SJA & MTF 

concerning reevaluation of 

separation action 

STEP 

INVOLUNTARY (ADMINISTRATIVE) SEPARATION MENTAL DISORDER 

DISCHARGE (MDD) PROCESSING 

ACTION 

OWNER 

NARRATIVE 

1 Commander Initiate Discharge. Initiate involuntary discharge action. 

2 Commander Is the discharge under AFI 36-3208, paragraph 5.11? If 

yes, GO TO STEP 3. If no, GO TO Pre-defined 

Involuntary (Administrative) Discharge Process. 

3 Commander Was checklist at Attachment 20 completed? If yes, GO 

TO Pre-defined Involuntary (Administrative) Discharge 

Process. If no, GO TO STEP 4. 

4 Commander MDD Checklist. Ensure completion of Steps 1 through 4 

on the checklist at Attachment 20 prior to initiating 

involuntary discharge. 

4a Psychiatrist/ Psychologist Evaluate the Airman. Evaluate the Airman and provide 

4b 

Psychiatrist/ 

Psychologist/Commander 

the diagnosis to the commander. 

Was the diagnosis a Mental Disorder (AFI 36-3208, 

paragraph 5.11.9 and the Airman was assigned to an


4c 

Military Treatment 

Facility (MTF) 

5 Air Force Medical 

Operating Agency 

(AFMOA/SGHW) 

imminent danger pay area? If no, continue to process in 

accordance with AFI 36-3208, Chapter 6. If yes, proceed 

to step 4c. 

Forward Diagnosis. Forward the diagnosis and the 

supporting documentation to a peer or higher-level mental 

health professional with endorsement by AF/SG. NOTE: 

This can be delegated to Air Force Medical Operations 

Agency (AFMOA/SGHW). 

Endorse. Endorse diagnosis and provide decision to 

MTF. 

6 MTF Forward. Forward the decision to the commander. 

7 Commander Did AFMOA/SGHW concur with diagnosis? If yes, GO 

TO Pre-defined Involuntary (Administrative) Discharge 

Process. If no, GO TO STEP 8. 

8 Commander Consult. Consult with Staff Judge Advocate (SJA) and 

MTF concerning reevaluation of separation action. 


1. COMMANDER: 

a. Initiate involuntary discharge action. 

b. Review AFI 36-3208, to determine the type of discharge. If the basis for discharge is 

not paragraph 5.11, continue to initiate separation in accordance with AFI 36-3208, 

Chapter 6 and proceed to the Involuntary (Administrative) Discharge Process at Section 

H for further guidance upon approval. 

c. Counsel Airmen regarding their deficiencies and afford them the opportunity to 

overcome them. 

d. Document or observe behavior of specific deficiencies in appropriate counseling or 

personnel records and include history from supervisors, peers and others as necessary. 

Indicate the counseling methods and dates. 

e. Ensure Steps 1 through 4 on the Mental Disorder Discharge (MDD) Checklist at 

Attachment 20 are complete prior to initiating involuntary discharge. If diagnosis is in 

accordance with AFI 36-3208, paragraph 5.11.9, (personality disorder) and the Airman 

was assigned to an imminent danger pay area, ensure Step 5 through 9 on the checklist 

are also completed prior to initiating involuntary discharge. 

f. If AFMOA/SGHW does not concur with the diagnosis, consult with the SJA and 

MTF concerning the reevaluation of the discharge action. 

g. Initiate an Enlisted Performance Report (EPR) in accordance with AFI 36-3208, 

paragraph 6.4 and AFI 36-2406, Table 3.7 if required. 

2. PSYCHIATRIST/PSYCHOLOGIST (PHD-Level): 

a. Evaluate the Airman in accordance with the Diagnostic and Statistical Manual or 

Mental Disorders (DSM).


b. Provide diagnosis to the commander. 

c. If diagnosis is in accordance with AFI 36-3208, paragraph 5.11.9, (personality 

disorder) and the Airman was assigned to an imminent danger pay area, ensure remaining 

required Steps are completed on the Checklist. 

3. MILITARY TREATMENT FACILITY (MTF): 

a. Forward the PhD-level psychiatrist/psychologist diagnosis with supporting 

documentation to a peer or higher-level mental health professional with endorsement by 

AF/SG. NOTE: This can be delegated to Air Force Medical Operations Agency 

(AFMOA/SGHW). 

b. Inform Airmen the PD diagnosis does not qualify as a disability or entitle the Airman 

to disability benefits. NOTE: If this statement does not appear in the diagnosis, it may be 

included in the discharge notification memorandum. 

c. Forward the AFMOA/SGHW decision to the commander. NOTE: Forward through 

the command channels the diagnosis of an Airman who has served or who is currently 

serving in an imminent danger pay area to obtain the AF/SG or designee endorsement. 

4. AIR FORCE MEDICAL OPERATING AGENCY (AFMOA/SGHW): 

a. Review and endorse the diagnosis from a PhD-level psychologist in accordance with 

the Diagnostic and Statistical Manual or Mental Disorders. 

b. Provide the decision to the originating MTF.


SECTION K. DUAL ACTION PROCESSING 

INTRODUCTION 

This section covers Dual Action Processing. Dual action processing involves referral of 

separation action to the Secretary of the Air Force Personnel Council. Dual Action is required 

when an airman subject to involuntary discharge under AFI 32-3208 and is eligible to apply for 

retirement and applies for retirement or is eligible for disability separation/retirement. Refer to 

Section H, Involuntary Administrative Discharge, for procedures for on administrative 

discharges. 


REFERENCES: AFI 36-3208, Administrative Separation of Airmen; AFI 36-3207, Separating 

Commissioned Officers; AFI 36-3212, Physical Evaluation for Retention, Retirement, and 

Separation; and AFI 36-3203, Service Retirements 


DUAL ACTION PROCESSING 

AFPC/DPSOS 

Coordinate with Disability 

Division for cases pending 

MEB or AFPC/DPSOR for 

members applying for 

retirement 

4. 

Review package for 

completeness. Determine if 

case is dual action. 

Forward to the appropriate 

office within AFPC 

A 

Staff Judge 

Advocate 

1. 

Provide package to MPS 

upon approval of BSA 

This action can 

be accomplished 

at any time in the 

process 

MPS Commander 

2. 

Receive discharge package from BSA. 

Coordinate with MTF to determine if MEB 

is pending and forward package to AFPC/ 

DPSOS 

3. 

Notify MPS if MEB is 

pending or Admin 

Discharge was 

initiated



SAFPC 

A 

5. 

Determine separation 

execution 

Member 

6. 

Begin Out-processing 

ACTION 

STEP OWNER 

1 Staff Judge Advocate 

(SJA) 


NARRATIVE 

Provide Package to MPS. Provide the entire administrative 

discharge package to MPS upon approval from the Base 

Separation Authority (BSA). 

2 MPS Approved Administrative Discharge. 

1. Receive approved administrative discharge from the 

discharge authority. 

2. Coordinate with local MTF to determine if MEB is 

pending. If yes, ensure the Airman‟s Assignment 

Availability Code (AAC) 37 is updated in MilPDS. 

3. Determine if the Airman is retirement eligible, if the 

Airman is eligible, advise the Airman on retirement 

application entitlement. 

4. Ensure a CMS case for lost time (if applicable) has 

been completed prior to the discharge authority 

approving the administrative discharge. 

5. Ensure the appropriate duty status has been updated 

in MilPDS prior to forwarding the approved package 

to AFPC. 

6. Ensure the appropriate reenlistment eligibility (RE) 

code has been updated in MilPDS prior to forwarding


the approved package to AFPC. 

7. Mail the original package and one copy of the 

discharge case to AFPC/DPSOS. NOTE: If THE 

Airman is retirement eligible and applies, ensure the 

retirement application is included in the package. 

Hardcopy AF IMT 1160 must be used. 

8. Upon notification of final disposition from AFPC, 

notify the Airman/Unit CC. 

9. Add the Airman‟s social security number (SSN) to 

vOP upon notification of DOS. 

10. Follow out-processing procedures in accordance with 

final determination. 

3 Commander Notification. Notify MPS if the Airman is pending an MEB 

and an administrative discharge package has been initiated. 

4 AFPC Review package for completeness. 

2. Upon receipt, review package for completeness. 

Coordinate and staff discharge package to 

appropriate office within AFPC for further actions. 

3. If Dual Action is due to an MEB, suspense discharge 

case file pending receipt of MEB determination. If 

the Airman is returned to duty, execute discharge 

package. If the Airman is not returned to duty, 

forward both cases to SAFPC for final disposition. 

4. If Dual Action is due to Airmen applying for 

retirement, forward both cases to SAFPC for final 

disposition. 

5. Notify the MPS upon receipt of final disposition. 

6. Update MILPDS. 

7. Produce separation and/or retirement order. 

8. Update E53 transaction to MILPDS. 



Council (SAFPC) 

9. Produce and distribute DD Form 214. 

Determination. Determine which AFI the Airman‟s 

separation and/or retirement will be executed under and 

forward decision to AFPC for execution. 

6 Airmen Begin Out-processing Actions. Upon notification, refer to 

the vMPF to initiate pre-separation actions and retrieve 

orders from vOP.




a. Retain an advisory role in the separation process and provide guidance to Airmen. 

b. Upon approval of discharge package from BSA, coordinate with local Military 

Treatment Facility (MTF) to determine if Medical Evaluation Board (MEB) is pending. 

If yes, ensure MILPDS has AAC: 37, pending MEB updated on the Airman‟s file. 

NOTE: The execution of the administrative separation will be placed on hold by 

AFPC/DPSOS pending receipt of final disposition. 

c. If the Airman is retirement eligible, ensure the Airman is counseled and given the 

opportunity to apply for retirement. NOTE: The Airman must apply on the hardcopy AF 

IMT 1160. Do not advise Airmen to apply for retirement on the vMPF. 

d. Coordinate with Reenlistment Section to ensure the correct reenlistment code is 


e. Ensure a CMS case for lost time (if applicable) has been initiated. 

f. Ensure the appropriate duty status has been update in MILPDS. 

g. Forward the original and one copy to HQ AFPC/DPSOS, 550 C-Street West, 

Randolph AFB, TX, 78108. NOTE: If the Airman applies for retirement then send 

retirement application with discharge case file. 

h. Upon receipt of SAFPC decision from AFPC, notify the Airman/unit CC and provide 

a hardcopy Pre-Separation Order Worksheet to the Airman at Attachment 1. 

i. Coordinate with Reenlistment Section to ensure the correct reenlistment code is 


j. Upon notification of the Airman‟s DOS, update the Airman‟s SSN into vOP and 

utilize the short notice checklist in accordance with AFI 36-2102, Attachment 17. 

k. If final separation disposition is under AFI 36-3208, refer to Attachment 7 for post 

approval separation actions and conduct final out-processing actions. 

2. COMMANDER: 

a. Notify MPS upon notification of Airmen pending an MEB. 

b. Do not allow Airmen to depart pending final determination from SAFPC. 

3. STAFF JUDGE ADVOCATE (SJA): 

Provide MPS the entire administrative discharge package upon approval from the Base 

Separation Authority (BSA). 

4. SEPARATION PROCESSING BRANCH (AFPC/DPSOS): 


b. Upon receipt of administrative discharge package review the package. 

c. Notify MPS for missing documents if applicable. 

d. If Dual Action is because of a MEB, coordinate and forward entire discharge case to 

AFPC/DPSDD, Disability Division pending MEB disposition. If the MEB determines the


Airman is returned to duty, establish the DOS and execute the administrative discharge. 

The separation date will normally be NLT 10 calendar days from the date of the 

approved discharge. 

e. If Dual Action is due to the Airman applying for retirement, coordinate and forward 

entire discharge case and retirement application to AFPC/DPSOR, Retirements Branch. 

f. Upon receipt of SAFPC decision, forward a copy of the SAFPC decision to the MPS. 

g. If the administrative discharge is the approved separation, AFPC/DPSOS will 

continue to process the separation by making the appropriate separation updates in 

MilPDS to include E5 transactions. 

h. Produce separation order (AF IMT 100). 

i. Notify the MPS of approved DOS and orders completion. 

j. Correct all Defense Joint Military System (DJMS) rejects. 

k. Accomplish and distribute the DD Form 214. 

l. Forward case to ARMS for inclusion in the Airman‟s records. 

5. DISABILITY DIVISION (AFPC/DPSDD): 

Upon receipt of discharge case file from AFPC/DPSOS, suspense case file pending final 

disposition of MEB. If the Airman is returned to duty, forward discharge case file back 

to AFPC/DPSOS for execution. If the Airman is not returned to duty, forward both case 

files to SAFPC for final determination. 

6. RETIREMENT BRANCH (AFPC/DPSOR): 

Upon receipt of discharge case file and retirement application from AFPC/DPSOS, 

review retirement application for eligibility. If the Airman is not eligible, forward 

discharge case file back to AFPC/DPSOS for execution. If the Airman is eligible for 

retirement, forward both case files to SAFPC for final determination. 


a. Determine which AFI the Airman‟s separation and/or retirement will be executed 

under. 

b. Forward the decision to the appropriate AFPC branch for execution of separation/ 

retirement under the applicable AFI.


INTRODUCTION 

SECTION L. APPELLATE REVIEW LEAVE 

Airmen who are court-martialed and sentenced to a punitive discharge (bad-conduct discharge, 

dishonorable discharge, or dismissal), are entitled to an appeal. In accordance with the Uniform 

Code of Military Justice (UCMJ), a punitive discharge or dismissal may not be executed until an 

appellate review is completed. The appellate review process can be a lengthy process, and 

military members pending punitive discharge or dismissal are often placed in an involuntary 

excess leave status called "Appellate Review Leave." The following guidance provides 

instructions to manage Airmen placed on appellate leave status. 

OPR: AFPC/DPSOS (Separations) 

REFERENCES: AFI 36-2102, Base-Level Relocation Procedures; AFI 36-2134, Air Force 

Duty Status Program; AFI 36-2604, Service Dates And Dates Of Rank; AFI 36-2606, 

Reenlistment in the USAF; AFI 36-3003, Military Leave Program; AFI 36-3026, ID Cards for 

Airmen of The Uniformed Services; AFI 36-3202, Separation Documents; AFI 51-201, 

Administration of Military Justice; AFMAN 65-116 Vol 1, Chapter 44; AFMAN 65-116 Vol 2, 

Defense Joint Military Pay System (DJMS) Unit Procedures Excluding FSO and AFI 31-205, Air 

Force Correction Systems 


GENERAL INFORMATION: 

1. Airmen placed on appellate review leave are assigned to HQ Air Force Security Forces 

Center (AFSFC), Lackland AFB for administrative purposes only and the original convening 

authority does not change. For questions concerning the appellate review process, contact 

HQ AFSFC at DSN 945-5605/5609/0845/5051 or commercial 210 925- 

5605/5609/0845/5051. 

2. Articles 76a of the UCMJ, AFI 51-20, and AFI 36-3003 are the authority to place Airmen 

on appellate review leave. 

3. Appellate review leave is directed by the convening authority in writing and is usually 

included in the initial Special Court-Martial Order (SpCMO) or General Court-Martial Order 

(GCMO). 

Administrative Actions Based on Appellate Court Ruling 

If the appellate court agrees with the conviction, the discharge or dismissal is executed by the 

Judge Advocate (JA) and sent to the HQ AFSFC/SFC via email at: 

afcorrections.appellateleave@lackland.af.mil or fax: DSN 945-5411). JA must provide HQ 

AFSFC and the local Force Support Squadron (FSS) with a copy of the SpCMO or GCMO 

affirming the case. Airmen are not required to return to their home base for out-processing. HQ 

AFSFC prepares the DD Form 214, Certificate of Release or Discharge from Active Duty and


AF IMT 100, Request and Authorization for Separation and mail both documents to the 

Airman. The effective date of discharge is the date the AFSFC accomplishes the DD Form 214 

and publishes the separation order. NOTE: Time spent on appellate leave until the effective 

date of separation is annotated on the DD Form 214 as excess leave. 

Appellate Court Overturns the Conviction or the Sentence 

1. The appellate court may direct retrial, overturn the conviction, set aside all or a portion of 

the conviction or the sentence, or a combination of the above. The local Staff Judge 

Advocate (SJA) office, the servicing Military Personnel Section (MPS) Employment section 

and the local Financial Services Office (FSO) should coordinate on all cases in which the 

appellate court does not affirm the separation as outlined in the court-martial. Coordination 

by the above offices is required depending on the court ruling, as Airmen may be entitled to 

restoration of pay, retroactive pay, or a refund of forfeitures of pay. (Reference DoD 

Financial Management Regulation, Volume 7A, Chapter 48). 

2. Questions regarding these cases should be referred to AFPC Separation Branch 

(AFPC/DPSOS). The local JA must provide the AFSFC with a copy of all Court-Martial 

Orders (CMO) setting aside the punitive discharge via email at 

afcorrections.appellateleave@lackland.af.mil or fax: DSN 945-5411. AFSFC will notify 

AFPC Assignments to change the PAS Code to the original base the Airman was assigned 

prior to the court-martial. 

Conviction is Completely Overturned by the Appellate Court, and a Retrial is Not Directed 

1. If the Airman‟s original date of separation (DOS) has expired, the servicing MPS must 

contact the Airman to determine if they desire to return to duty. If the Airman desires to 

return, obtain the commander‟s endorsement on the request. If the commander approves, the 

Airman is returned to duty. NOTE: Enlisted personnel must extend or reenlist. 

2. If the Airman does not desire to return to duty, the Airman is voluntarily separated using 

the appropriate Separation Program Designator (SPD) code for Completion of Required 

Active Service. 

3. If the DOS has not expired, the Airman is returned to their base to fulfill their obligation. 

However, the Airman has the option to apply for early separation. 

4. If a commander does not desire to retain the Airman, they should discuss available 

options with the MPS and the Staff Judge Advocate (SJA). 

5. The overturned case must be coordinated by the Airman‟s commander, JA and 

AFPC/DPAPP (Assignment Policy) prior to returning the Airman to duty. 

Determining Appellate Review Leave Effective Dates: 

1. If the Airman is returning from overseas, the date the Airman arrives in the Continental 

United States (CONUS) is the effective date. 

2. If the Airman is released from confinement and the SJA has provided the memorandum, 

the effective date is the date after the Airman outprocesses the base. 

3. If the Airman is assigned to the unit while waiting the SJA memorandum, the effective 

date is the date after the Airman outprocesses the base.


4. Do not forward separation cases to AFPC/DPSOS for Airmen who are currently pending 

or on appellate leave until the appellate review has been completed and execution of the 

discharge has been directed. The FSS or MPS should coordinate with their local SJA for 

information regarding the execution of punitive discharges under appellate review or for 

Airmen being discharged from civilian court conviction for which appeals may be pending. 

PLACING AIRMEN ON APPELLATE LEAVE STATUS 1 of 1 


SJA MPS 

2. 

Contact the local 

SJA office 

1. 

Provide memo to the 

MPS 

3. 

Provide the SpCMO or GCMO 

to the AFSFC 

ACTION 

STEP OWNER 

1 Staff Judge Advocate 

(SJA) 

PLACING AIRMEN ON APPELLATE LEAVE STATUS 

NARRATIVE 

Initiate Appellate Review Leave. Provide the MPS a 

memorandum directing Appellate Review Leave. Processing 

should not begin until the memorandum authorizing the 

appellate leave or a copy of the CMO is received. 

2 MPS Contact the local SJA office. Contact the local SJA office for 

case status when Airmen are released from confinement. If the 

case is still pending, Airmen will remain “Present for Duty” 

until resolved by SJA.


3 SJA Provide SpCMO or GCMO. Provide the HQ AFSFC with a 

copy of the SpCMO or GCMO with action and a copy of the 

memorandum authorizing the appellate leave, via email at 

afcorrections.appellateleave@lackland.af.mil or fax: DSN 945- 

5411). Advise Airmen of their placement on Appellate Review 

Leave. 


1. UNIT OR FIRST SERGEANT: 

a. Coordinate with the confinement facility to arrange Airman‟s return to the original 

assigned base. 

b. Process the AF IMT 2098, Duty Status Change Request, to change the Airman‟s 

Duty Status from Military Confinement (Duty Status Code “17”) to Present for Duty 

(Duty Status Code “00”), in accordance with AFI 36-2134. 

c. Send the AF IMT 2098 to AFPC Duty History (AFPC/DPSOTED) via the Case 

Management System (CMS). 

2. LOCAL STAFF JUDGE ADVOCATE (SJA): 

Responsible for the court-martial orders (CMO) and provide memorandums to place 

Airmen on appellate leave. NOTE: HQ AFSFC maintains all CMOs and memorandums 

sent by the local SJA. 

3. AIR FORCE SECURITY FORCES CENTER CORRECTIONS BRANCH 

(AFSFC/SFC): 

a. Process the placement of Airmen on appellate review leave and separation procedures 

for affirmed cases. 

b. Complete an AF IMT 899, Request and Authorization for Permanent Change of 

Station using “PCS w/o PCA” for Airmen assigned in the CONUS, and “PCS w/PCA” 

for Airmen assigned overseas. 

c. Discharge Airmen after receipt of a final supplementary court-martial order directing 

discharge from the Judge Advocate (JA) office for the applicable Court-Martial 

convening authority using the AF IMT 100, Request and Authorization for 

Separation. 

d. Prepare the Airman‟s DD Form 214, Certificate of Release or Discharge from 

Active Duty, and AF IMT 973, Request and Authorization for Change of 

Administrative Orders if applicable. 

e. Assign Airmen with 45 days or more remaining on their confinement sentence to a 

corrections facility i.e., Charleston Brig, Miramar Brig or Fort Leavenworth under the 

promulgating order (SpCMO or GCMO with action). NOTE: Airmen are 

administratively assigned to HQ AFSFC. 

f. Contact AFPC Officer Assignment Systems (AFPC/DPAPPP) to initiate the 

assignment action and complete PCS without PCA orders for Airmen assigned stateside


and PCS with PCA for Airmen assigned overseas. Once orders are complete, send a 

copy to the Airman‟s MPS. 


a. Submit request to AFPC Separations Branch (AFPC/DPSOS) via CMS, if the 

Airman‟s DOS is within one year. NOTE: Do not allow the DOS to expire. 

b. Update the Training Status Code to “R” in MilPDS. 

c. Retrieve a Records Review (RREV) record of individual personnel (RIP) for the 

Airman‟s review and signature. If changes are required, the Airman must provide 

applicable source documents. NOTE: The MPS representative must also sign the RIP. 

d. Have Airmen read and sign the Appellate Review Rights Briefing Memorandum at 

Attachment 14 and forward to HQ AFSFC. 

e. Upon notification from either JA or the unit, send an e-mail to HQ AFSFC/SFC, 

requesting change of the Airman‟s PASCODE to LL08xxxx and for the assignment 

notification RIP. Send the e-mail to afcorrections.appellateleave@lackland.af.mil or fax 

a copy to DSN 945-5411. The message must include the following information: 

1) Name 

2) SSN 

3) Include dependents, if applicable (Names, date of birth of children, relationship, 

and current address) 

4) Airman‟s Unit and Organizational Address 

5) Home of Record and Place of Enlistment 

6) Appellate Leave address and phone number 

7) Appellate Review Rights Briefing at Attachment 14 

8) If confinement time was served, provide copies of the AF IMT 2098 changing the 

Airman‟s duty status code “17” and duty status code “00.” 

9) Confinement Dates 

10) Record Review RIP 

11) Copy of GCMO with action and the leave form with signatures (with/without 

leave numbers) refer to Attachment 21 for further guidance 

f. Allow a minimum of 48 to 72 duty hours from initial notification for HQ AFSFC/SFC 

to process the Appellate Review Leave PCS order. 

g. Issue the Airman and family member(s) identified in the Defense Enrollment 

Eligibility Reporting System (DEERS) Military ID Cards valid for one year from the date 

of Appellate Leave Status in accordance with AFI 36-3026. NOTE: While on Appellate 

Review Leave, the Airman and their family members are entitled to medical care 

benefits, Base Exchange (BX), commissary and other privileges. NOTE: For renewal of 

Military ID cards, the closest military installation to the Airman‟s appellate leave address 

will renew ID cards for an additional year. The MPS must contact HQ AFSFC/SFC at 

DSN 945-5609/5051 for verification of the Airman‟s appellate leave status. 

h. Complete a manual AF IMT 988, Leave Request/Authorization for the appellate 

review leave for 300 days; refer to Attachment 21 for completion instructions. Once the 

appellate review leave form is complete, contact the local FSO to obtain an appellate 

leave number and complete the out-processing procedures for the Airman. Obtain the


unit commander‟s signature and send the AF IMT 988 Part 1 of the leave form to the 

FSO to update the Airman‟s status in the military pay system. 

i. Mail the Airman‟s medical and dental records or the Field Record Group (FRGp) if 

applicable to HQ AFSFC; (may require retrieving the medical and dental records from 

the confinement facility). 

j. If medical records are not available, provide a non-availability letter. Mail the FRGp 

and medical records no later than 3 days after the appellate review leave begins, to: HQ 

AFSFC/SFC 1517 Billy Mitchell Blvd, Lackland AFB TX 78236-0119. 

5. AFPC SEPARATIONS PROCESSING BRANCH (AFPC/DPSOS): 

Provide oversight for the placement of Airmen on appellate review leave and separation 

procedures for affirmed cases. 

6. AFPC READINESS OPERATIONS PROGRAM SECTION (APFC/DPSIMC): 

Monitor Airmen who are in Duty Status (DS) Code 52. NOTE: Airmen who receive a 

punitive discharge or dismissal from the Air Force are placed on appellate review leave 

and Duty Status (DS) Code 52 is updated in accordance with AFI 36-2134, Chapter 3. 

7. AFPC ASSIGNMENT PROGRAMS AND PROCEDURES SECTION 

(AFPC/DPAPP): 

Coordinate with assignment teams to provide an assignment for Airmen.


SECTION M. VOLUNTARY FORCE MANAGEMENT APPLICATION PROCEDURES 

INTRODUCTION 

The requested separation date must follow the below guidance. Airmen must take into account 

desired terminal leave, if applicable, in advance of their desired separation date. 

For officer separations under the Expanded Limited Active Duty Service Commitment (LADSC) 

Waiver Program and the Expanded PALACE CHASE Program, the separation date must be no 

later than 1 Sep 10. Officers may apply for transfer under the Blue to Green Program at any 

time, however, the monetary bonus for transfer expired effective 31 Dec 10. For enlisted Airmen 

separating under the LADSC Waiver Program, the separation date must be no later than 1 Sep 

10. 

Applicants and the MPS are notified of all approved/disapproved applications via Military 

Personnel Data System (MilPDS) update and the on-line web-based application process. 

Applicants may check the current status of their application via vMPF, by clicking “My Stuff”, 

and clicking on “View My Application”. If the vMPF is not available, the MPS or applicant may 

inquire on status of an application 6 weeks after application submission. If the MPS or applicant 

has not received an approval/disapproval 6 weeks after application submission, they may request 

status by email to dpsos.separations@randolph.af.mil for Separation Actions or by calling the 

Total Force Service Center - San Antonio (TFSC–SA) at 1-800-525-0102. Ensure the date of 

application is included in the email. 

OFFICER EXPANDED FY10 LIMITED ACTIVE DUTY SERVICE COMMITMENT 

(LADSC) WAIVER PROGRAM 

LADSC Waiver Program allows officers in selected in their Primary Air Force Specialty Codes 

(PAFSC) to request separation prior to completing a specified active duty service center 

(ADSC). 

Commanders, supervisors, agencies, units or organizations are not authorized to delay, divert or 

disapprove applications under this program. 

Applicants are advised not to make personal or financial commitments based on an assumption 

of approval for separation under this program. AFPC Separation Branch will base application 

approvals/disapprovals on the quota for the AFSC, and will disapprove applications if the 

separation action will take an AFSC below sustainment levels.


APPLICATION PROCEDURES AND GENERAL GUIDANCE 

1. Eligibility Criteria and Effective Dates 

Application Period and Separation Effective Dates 

Effective 25 Mar 10 through 30 Jun 10, eligible officers may apply for a separation date to be 

effective no later than 1 Sep 10. 

For eligibility criteria and exclusions, refer to PSDM 10-18, Expanded FY10 and FY11 Force 

Management Program, Attachment 1 and the AFPC website at 

https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/home.php; click the “Force 

Management” link for the most current listing of eligible AFS. 

2. LADSC Waiver Program Separation Applications 

a. All applicants will apply via the vMPF application process. 

b. Under FY10 Force Management and LADSC Waiver Program, officers are not required 

to provide ADSC waiver justification identified in PSDM 10-18, Attachment 1 is not 

required. 

c. Follow instructions in Section E for step-by-step application procedures. Applicants 

must state in the justification section of the application that the separation request is 

submitted under the “Expanded FY 10 LADSC Waiver Program”. 

d. A waiver for a date of separation (DOS) earlier than 6 months from the date of 

application in accordance with AFI 36-3207, paragraph 2.4.17. (Separations) is not required. 

e. Applicants must sign the Statement of Understanding at Attachment 19 and attach it to 

their application. 

3. Separation Authority and DD 214 Narrative Reason 

Officers approved for separation under the Expanded LADSC Waiver Program are approved 

under AFI 36-3207, Separating Commissioned Officers, paragraph 2.4.17, Miscellaneous 

Reasons. The narrative reason for separation reflected on the DD Form 214, Certificate of 

Release or Discharge From Active Duty is “Miscellaneous/General Reasons”. 

4. Requests to Withdraw or Change Separation Date 

a. Requests for acceleration, extension or withdrawal for “Best Interest of the Air Force” for 

permissive TDY and terminal leave, or last-minute job availability will not be favorably 

considered for the duration of this program. However, if separation on the scheduled date 

will cause severe hardship for Airmen or their immediate family, Airmen may request to 

extend, accelerate or withdraw the approved retirement/separation date. The officer must 

document in detail and provide evidence regarding the exact nature of the hardship, the 

reason(s) the request is not common to other Air Force Airmen and the hardship did 

not exist at the time application was submitted.


b. Individuals with approved separation date who are subsequently selected for promotion 

may withdraw their separation to accept the promotion. Officers must submit withdrawal 

requests within 10 workdays after promotion selection notification. The officer separation 

withdrawal request must be submitted via the on-line web-based application process. Refer 

to Section G of this guide for withdraw procedures. 

OFFICER EXPANDED FY10 PALACE CHASE PROGRAM 

The Expanded FY10 Officer PALACE CHASE Program expands criteria and provides officers 

additional active duty service commitment (ADSC) waivers in selective Air Force Specialty 

Codes (AFSC) to request transfer from active military service to an Air Reserve Component 

(ARC). 



Applicants should not make personal or financial commitments based on their assumption the 

Air Force will approve their application. The Air Force will base approval/disapproval of 

applications on the AFSC quota, and will disapprove applications if a separation action will take 

an AFSC below sustainment levels. 




Effective 25 Mar 10 to 30 Jun 10, eligible officers may apply for a separation date to be 


For eligibility criteria and exclusions, refer to PSDM 10-18, Attachment 2 and the AFPC 

website at https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/home.php; click 

the “Force Management” link for the most current information. 

2. PALACE CHASE Program Applications 


b. Under the Expanded FY10 Force Management and PALACE CHASE Program, officers 

are not required to provide ADSC waiver justification. However, applicants must state in the 

justification box of their on-line application that request for the “Expanded FY10 PALACE 

CHASE Program”. 

c. Follow instructions in Section F for step-by-step application procedures. 

d. Applicants must sign the Statement of Understanding at Attachment 19 and attach it to 

their application.


e. Officers must have the second endorsement of their AF IMT 1288, Application for 

Ready Reserve Assignment completed with their ARC assignment before applying for a 

PALACE CHASE transfer. 


Officers approved for separation under the PALACE CHASE Program are approved under 

AFI 36-3205, Applying for the PALACE CHASE and PALACE FRONT Programs. The 

narrative reason for separation reflected on the DD Form 214, Certificate of Release or 

Discharge From Active Duty is “Intradepartmental Transfer”. 



terminal leave or last-minute job availability will not be favorably considered for the duration 

of this program. However, if separation on the scheduled date will cause severe hardship for 

the Airmen or their immediate family, Airmen may request to extend, accelerate or withdraw 

the approved separation date. The request must document in detail the exact nature of 

the hardship, the reason(s) the request is not common to other Air Force Airmen and 

the hardship did not exist at the time application was submitted. 

b. Individuals with approved PALACE CHASE separation dates who are subsequently 

selected for promotion may withdraw their separation to accept the promotion. Officers must 

submit withdrawal requests within 10 workdays after promotion selection notification. The 

officer separation withdrawal request must be submitted via the on-line web-based 

application process. Refer to Section G of this guide for withdraw procedures. 

AIR FORCE BLUE TO GREEN INTERSERVICE TRANSFER TO THE ARMY 

The Blue to Green Program allows eligible active duty Air Force personnel to transfer to the 

active duty Army. The procedures outlined in this attachment supersede the provisions for interservice 

transfers as outlined in AFI 36-3207, Separating Commissioned Officers. 



Application Period Separation Effective Dates 

Effective 25 Mar 10 to 30 Jun 10, Officers may apply for transfer. NOTE: The approved 

DOS may be on or after 1 Sep 10, however, authorization for transfer expires within 6 month 

of the notification of contingent approval unless an extension is granted through 

AFPC/DPSOS. 



the “Force Management” link for the most current information.


2. Blue to Green Program Procedures for Officers 

a. All applicants will apply via the vMPF application process. Applicant‟s requiring 

assistance with the application process may contact the TFSC-SA at 1-800-525-0102. Refer 

to Section E for application procedures. 

b. Under the Expanded FY10 Force Management, the Air Force will not require Airmen to 

provide a justification for waiver of ADSCs. However, applicants must state in the remarks 

section of their separation or retirement application that their request is submitted under the 

“Expanded FY10 Blue to Green” Program. 

c. Applicants must sign the Statement of Understanding at Attachment 19. 

ENLISTED FY 10 LIMITED ACTIVE DUTY SERVICE COMMITMENT 

(LADSC) WAIVER OR ENLISTED CONTRACT WAIVER PROGRAM 

The LADSC Waiver Program allows enlisted Airmen in selected AFSCs to request retirement or 

separation prior to completing specified ADSCs or service obligations. In addition, enlisted 

Airmen in non-critical overage AFSCs/year groups may request a waiver of up to two years on a 

current enlistment contract (currently 4 and 6-year commitments) to facilitate separation. The 

date of separation must be 1 Sep 10 or earlier. 



Applicants should not make personal or financial commitments based on an assumption the Air 

Force will approve separation under this program. The Air Force will base the 

approval/disapproval of applications on the quota for the AFSC, and will disapprove applications 

if the separation action will take an AFSC below sustainment. 



Application Period and Retirement/Separation Effective Dates 

Effective 25 Mar 10 through 30 Jun 10, eligible Airmen may apply for a separation date to be 




the “Force Management” link for the most current listing of eligible AFS. 

2. LADSC Waiver Program/Enlisted Contract Waiver Program Separation Applications 

a. All applicants must apply via the vMPF application process. 

b. Submit applications under the “Miscellaneous Reasons” provision.


c. Under the Expanded LADSC Waiver or Enlisted Contract Waiver Programs, Airmen 

are not required to provide ADSC waiver justification. However, applicants must state in the 

“justification” section of their separation application that their request is being submitted 

under the “Expanded FY 10 LADSC Waiver Program or Enlisted Contract Waiver 

Program”. Please follow instructions in Section B of this guide for step-by-step application 

procedures. 

d. Applicants must sign the Statement of Understanding and attach (upload) the statement 

to their on-line application. The Statement of Understanding is located at Attachment 19. 


Airmen approved for separation under the Expanded LADSC Waiver Program or Enlisted 

Contract Waiver Program are approved under AFI 36-3208, Administrative Separation of 

Airmen, paragraph 3.15, Miscellaneous Reasons. The narrative reason for separation 

reflected on the DD Form 214, Certificate of Release or Discharge From Active Duty will 

be “Miscellaneous/General Reasons”. 

4. Requests to Withdraw or Change Retirement/Separation Date 

a. Withdraw/extend/accelerate approved dates. Requests for acceleration, extension or 

withdrawal for “Best Interest of the Air Force” for permissive TDY and terminal leave, or 

last-minute job availability will not be favorably considered for the duration of this program. 

However, if separation on the scheduled date will cause severe hardship for the member or 

the immediate family, member may request to extend, accelerate or withdraw the approved 

retirement/separation date. Airmen must document in detail and provide evidence 

concerning the exact nature of the hardship, the reason(s) that it is not common to other 

Air Force members and that the hardship did not exist at the time application was 

submitted. 

b. Promotion Selection. Airmen with approved separation dates who subsequently are 

selected for promotion may withdraw their separation to accept the promotion. Airmen must 

submit withdrawal of retirement/separation date within 10 workdays after promotion 

selection notification. Separation withdrawals must be submitted via the on-line web-based 

application process. Please refer to Section D for application instructions. 

ENLISTED EXPANDED FY 10 PALACE CHASE PROGRAM 

The Expanded FY10 Enlisted PALACE CHASE Program expands criteria and provides Airmen 

additional waivers in selective Air Force Specialty Codes (AFSC) to request transfer from active 

military service to an Air Reserve Component (ARC). Transfer to the ARC results in a 1 for 1 

(not less than 1 year or greater than 6 years) commitment. 


disapprove applications under this program. AFPC/DPSOS is the final approval/disapproval 

authority.


Applicants should not make personal or financial commitments based on their assumption the 

Air Force will approve their application. The Air Force will base approval/disapproval of 

applications on the AFSC quota, and will disapprove applications if a separation action will take 

an AFSC below sustainment levels. 




Effective 25 Mar 10 through 30 Jun 10, applicants in the AFSCs listed in PSDM 10-18, 

Attachment 2 below may apply for a separation date to be effective no later than 1 Sep 10. 

AFSs may be removed with little or no notice. The Air Force will remove AFSs from 

consideration when the Air Force reaches desired force sustainment levels within a particular 

AFS. For eligibility criteria and exclusions, refer to PSDM 10-18, Attachment 2 and the 

AFPC website at https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/home.php 

click the “Force Management” link for the most current information. 

2. PALACE CHASE Program Applications 


b. Under the Expanded FY10 Force Management PALACE CHASE Program, Airmen are 

not required to provide ADSC/DOS waiver justification. However, applicants must state in 

the justification box of their on-line application request “Expanded FY10 PALACE CHASE 

Program”. 

c. Follow instructions in Section C for step-by-step application procedures. 

d. Applicants must sign the Statement of Understanding at Attachment 19 and attach it to 

their application. 

e. Airmen must have the second endorsement of their AF IMT 1288, Application for 

Ready Reserve Assignment completed with their ARC assignment before applying for a 

PALACE CHASE transfer. 


Airmen approved for separation under the PALACE CHASE Program are approved under 

AFI 36-3205, Applying for the PALACE CHASE and PALACE FRONT Programs. The 

narrative reason for separation reflected on the DD Form 214, Certificate of Release or 

Discharge From Active Duty is “Intradepartmental Transfer”. 



terminal leave or last-minute job availability will not be favorably considered for the duration 

of this program. However, if separation on the scheduled date will cause severe hardship for


the Airmen or their immediate family, Airmen may request to extend, accelerate or withdraw 

the approved separation date. The request must document in detail the exact nature of 

the hardship, the reason(s) the request is not common to other Air Force Airmen and 

the hardship did not exist at the time application was submitted. 

b. Airmen with approved PALACE CHASE separation dates who are subsequently selected 

for promotion may withdraw their separation to accept the promotion. Airmen must submit 

withdrawal requests within 10 workdays after promotion selection notification. The Airmen 

separation withdrawal request must be submitted via the on-line web-based application 

process. Refer to Section D of this guide for withdraw procedures. 

OFFICER CY10 REDUCTION IN FORCE (RIF) PROGRAM & VOLUNTARY 

SEPARATION PAY (VSP) PROGRAM 

Both the VSP and RIF are designed to reduce overages in specified career fields to ensure Air 

Force compliance with congressionally mandated end strength while addressing current and 

emerging mission requirements. 

Applications for VSP will be considered in the order they are received by the AFPC Separations 

Branch, AFPC/DPSOS, and will be approved based upon the needs of the Air Force. 



Applicants are advised not to make personal or financial commitments based on an assumption 

of approval for separation under this program. AFPC Separation Branch will base application 

approvals/disapprovals on the quota for the AFSC, and will disapprove applications if the 

separation action will take an AFSC below sustainment levels. 




CY10 Officer Reduction in Force (RIF) Board is scheduled to convene on 20 Sep 10 at AFPC. 

Officers not selected for retention by the RIF board will separate no later than 1 Mar 11. 

Officers eligible for RIF board consideration will have an opportunity to apply for the VSP 

program from 1 Apr 10 through 30 Jun 10. After that date, the VSP program will close. 

Voluntary Separation Pay program applications must establish a date of separation between 1 

Oct and 31 Dec 10. 

For eligibility criteria and exclusions, refer to PSDM 10-20, CY10 Officer Reduction in Force 

Board and Voluntary Separation Pay Program, Attachment 1 and 2, and the AFPC website at 

https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/home.php; click the “Force 

Management” article for the most current listing of eligible AFS.


2. VSP Program Separation Applications 

a. All applicants will apply through the vMPF application process. Under the VSP 

Program, officers are not required to provide ADSC waiver justification. 

b. Follow instructions in Section E for step-by-step application procedures. Applicants 

must state in the justification section of the application that the separation request is 

submitted under the “VSP Program”. 

c. A waiver for a date of separation (DOS) earlier than 6 months from the date of 

application in accordance with AFI 36-3207, paragraph 2.4.17., is not required. 

d. Applicants must sign the Individual Ready Reserve (IRR) Agreement at Attachment 18 

and attach it to their application. 


a. Withdrawal of a previously approved separation application for those officers who would 

otherwise be eligible for the RIF board will be allowed only for cases of unique hardship to 

the officer or in the best interest of the Air Force. NOTE: RIF-eligible officers with a 

previously approved separation application as of the release of this PSDM are not eligible for 

VSP and may not withdraw their approved separation in order to resubmit under VSP. The 

officer must document in detail and provide evidence regarding the exact nature of the 

hardship, the reason(s) the request is not common to other Air Force Airmen and the 

hardship did not exist at the time application was submitted. NOTE: Officers who 

have their approved separation withdrawn will then be eligible for the RIF board. 

b. The officer separation withdrawal request must be submitted via the on-line web-based 

application process. Refer to Section G of this guide for withdraw procedures. 

4. Separation Confirmation Notification for RIF or VSP 

a. Upon confirmation of separation update, Airmen will be notified via email, therefore it is 

imperative to verify the Airman‟s official MilPDS e-mail address. Access the vMPF and the 

e-mail address will be displayed in the data verification screen. If the email address is blank 

or incorrect, update the correct official e-mail address. Include an alternate (personal) e-mail 

address in vMPF so AFPC can communicate with personnel once terminal leave is started. 

(Use the proper SMTP format for the e-mail address i.e. john.smith@mybase.af.mil not 

Smith, John MSgt 999 MSS/DPPPP). Upon receipt of notification, refer to Attachment 7 to 

complete postapproval separation actions. NOTE: Orders are not published until actions 

identified in Attachment 7 are completed. Follow the requirements outlined in Attachment 7 

as soon as possible. Departure on terminal leave may be delayed if AFPC is not given 

enough lead-time to complete the separation orders. 

b. Visit the base Education and Training Section and the MPS Career Development Office 

to receive counseling concerning the education and career options under the Post-9/11 GI 

Bill.


SECTION N. ENLISTED DATE OF SEPARATION (DOS) ROLLBACK PROGRAM 

INTRODUCTION 

The enlisted DOS Rollback Program accelerates the DOS of Airmen with specific Reenlistment 

Eligibility (RE) Codes and/or Assignment Availability Codes (AAC) who have less than 14 

years of service or more than 20 years of service as of the mandatory separation/retirement date. 

The mandatory DOS is determined based on which DOS Rollback program the Airman is 

identified under. Under this program, AFPC will post the By-Name List to the Field Operations 

Community of Practice (CoP) at 

https://afkm.wpafb.af.mil/ASPs/CoP/EntryCoP.asp?Filter=OO-DP-AF-93. The MPS will 

retrieve the listing reflecting identified enlisted personnel possessing an RE or AAC listed in the 

applicable PSDM. 

OPR: HQ AFPC/DPSOS (Separations Branch) 


Relocation Procedure; AFI 36-3202, Separation Documents; AFI 36-2110, Assignments; 

AFI 36-2606, Reenlistment in the United States Air Force and AFI 36-3020, Family Member 

Travel 


GENERAL INFORMATION 

1. Commanders should not use this Force Management tool as a means to discharge Airmen 

who should otherwise be involuntarily separated under AFI 36-3208. 

2. Commanders should work closely with the Force Support Squadron (FSS)/Military Personnel 

Section (MPS) Chief, and SJA to identify Airmen who are serving on the control roster or on a 

period of suspended non-judicial punishment to determine if the Airman should be involuntarily 

separated prior to their current DOS. The DOS for these Airmen should not be rolled back as the 

acceleration may impede the Commander‟s ability to process a more appropriate involuntary 

separation under AFI 36-3208. It is imperative commanders, the MPS, and SJA work closely to 

ensure Airmen are discharged under the correct provisions and with the appropriate 

characterization. 

3. Airmen selected for a deployment but have not departed (to include TDY for training in 

preparation for deployment), will proceed and fulfill the deployment. A DOS will be established 

effective 120 days after the estimated return date to home station. This may cause the 

accelerated DOS to be established beyond FY10. Airmen may request their DOS be adjusted 

upon return if the established DOS does not provide 120 days upon return to home station. 

Airmen must send their request, through their unit commander, via email to 

dpsos.separations@randolph.af.mil.


4. For general guidance, eligibility criteria and exclusions refer to PSDM 09-65, Attachment 4 

or PSDM 10-15, Attachment 1 and the AFPC website at http://ask.afpc.randolph.af.mil/; click 

the “Force Management” link for the most current listing of eligible Air Force Specialty (AFS). 

5. Recoupment of unearned portions of education assistance funds, special pay, bonuses, or 

other monetary incentives WILL NOT occur under the DOS Rollback Program. 

ENLISTED DOS ROLLBACK PROGRAM 

AIRMEN COMMANDER MPS 

AFPC/DPSOS 

1. 

Identify Airmen 

2. 

Post By-Name 

listing to the CoP 

3. 

Verify By-Name 

listing and correct 

MilPDS if 

applicable 

4. 

Provide verification 

of the DOS Rollback 

eligibility to 

assigned Airmen 

5. 

Update MilPDS 

6. 

Initiate Post Approval 

Separation Actions at 

Attachment 7 

ACTION 

STEP OWNER 

1 AFPC/DPSOS 

(Separations Branch) 

ENLISTED DOS ROLLBACK PROGRAM 

NARRATIVE 

Identification. Retrieve the By-Name List identifying Airmen 

affected by the DOS Rollback Program. Forward the By-Name 

List to AFPC Readiness Branch, (AFPC/DPWOR), AFPC 

Reenlistments Branch (AFPC/DPSOAR), AFPC Assignments 

Branch (AFPC/DPAA), and AFPC Wounded Warrior Branch 

(AFPC/DPSIAF) for review and coordination. 

2 AFPC/DPSOS Post By-Name List. Post the By-Name List to the Community 

of Practice (CoP) for the MPS to retrieve. 

3 MPS Verification. Retrieve the By-Name List from the Field 

Operations Community of Practice (CoP) at 

https://afkm.wpafb.af.mil/ASPs/CoP/EntryCoP.asp?Filter=OO- 

DP-AF-93. Verify the listing and correct MilPDS if applicable. 

1. Ensure the appropriate RE Code is updated in MilPDS.


Ensure AF IMT 418, Selective Reenlistment Program 

Consideration is forwarded to Automated Records Management 

System (ARMS) for Airmen with an RE Code of 2X. 

2. Provide the By-Name List to the Installation Personnel 

Readiness (IPR). 

3. Assist commanders in determining corrective action 

required, if applicable. 

4. Notify AFPC via email at 

dpsos.separations@randolph.af.mil of actions, which result in an 

Airman‟s ineligibility or eligibility under this program. 

5. Coordinate with commanders and Staff Judge Advocate 

(SJA) on Airmen pending involuntary separation action or on 

appellate leave. 

6. Instruct and assist Airmen with post-approval separation 

actions identified in Attachment 7. 

7. Obtain and email a signed copy of the Individual Ready 

Reserve Agreement at Attachment 16, to 

dpsos.separations@randolph.af.mil. 

8. Add the Airman‟s Social Security Number (SSN) to virtual 

Out-processing (vOP) upon notification of DOS. 

NOTE: AFPC normally produces separation orders on Airmen 

approximately 60 calendar days prior to the projected departure 

date, via the vOP. Completed orders are accessible to Airmen in 

vOP and ARMS. Orders may also be obtained from the Orders 

Processing Application (OPA). 

4 Commander Provide Verification. Provide verification of the DOS Rollback 

eligibility for assigned Airmen. 

1. Take actions to ensure appropriate RE Code is correct. 

2. Evaluate Airmen with RE Codes 4H and 4I and initiate 

AF IMT 418, to deny reenlistment as appropriate. NOTE: Early 

SRP consideration is authorized. 

3. Notify the MPS of Airmen pending involuntary separation 

action or on appellate leave to ensure they are not separated 

under the DOS Rollback Program. 

4. Notify AFPC/DPSOS through the MPS via email to 

dpsos.separations@randolph.af.mil of any action which results 

in an Airman‟s ineligibility or eligibility under this program. 

5. Notify eligible Airmen after validation of reenlistment 

eligibility of their mandatory separation as soon as possible but 

no later than the suspense date listed in PSDM 09-65 or PSDM 

10-15. 

6. For deployed Airmen only: Upon return to home station and 

at the Airman‟s request, notify AFPC/DPSOS via email to 

dpsos.separations@randolph.af.mil, to obtain an extension of the 

Airman‟s DOS. Allow 120 days from the date the Airman 

returns to their home station for out-processing and transition


needs. 

5 AFPC/DPSOS Update MilPDS. Update the mandatory DOS in MilPDS. 

1. Update E53 transaction in MilPDS. 

2. Produce separation order (AF IMT 100, Request and 

Authorization for Separation). 

3. Produce and distribute the DD Form 214, Certificate of 

Release or Discharge from Active Duty. 

NOTE: Continually verify the By-Name List and remove 

Airmen from the listing as appropriate. 

6 Airmen Follow Post Approval Separation Actions. Follow Post- 


For deployed Airmen only: Upon return to home station, to 

request an extension of the mandatory DOS, send an email to the 

unit commander who will in return notify AFPC/DPSOSO via 

email to dpsos.separations@randolph.af.mil. Allow 120 days 

upon return to home station for out-processing and transition 

needs. 


1. AIRMEN: 

a. Upon confirmation of separation update, refer to Attachment 7 to complete postapproval 

separation actions. NOTE: Orders are not published until actions identified in 

Attachment 7 are completed. Follow the requirements outlined in Attachment 7 as soon 

as possible. Departure on terminal leave may be delayed if AFPC is not given enough 

lead-time to complete the separation orders. 

b. Airmen with 6 or more years of active service not serving in their initial term of 

enlistment are authorized one-half separation pay. To receive separation pay, eligible 

Airmen must sign the Individual Ready Reserve Statement Conditional for Enlisted 

Separation Pay at Attachment 16 and provide the signed copy to the MPS to forward to 

AFPC. Eligible Airmen who decline to serve in the Individual Ready Reserve render 

themselves ineligible for separation pay. 

c. Visit the base Education and Training Section and the MPS Career Development 

Office to receive counseling concerning the education and career options under the Post- 

9/11 GI Bill. 

d. If eligible for retirement under this program, request retirement via the vMPF on-line 

web-based process with a requested retirement effective date as listed in PSDM 09-65 or 

PSDM 10-15. If a retirement-eligible Airman does not take action to submit a retirement 

request by the suspense identified in PSDM 09-65 or PSDM 10-15, AFPC/DPSOR will 

project the Airman for separation effective as identified in PSDM 09-65 or PSDM 10-15. 

NOTE: Enlisted retirement is not automatic. Federal law requires Airmen to request 

retirement. 

2. MILITARY PERSONNEL SECTION (MPS):


a. Retain an advisory role in the separation process and provide guidance to Airmen and 

commanders. 

b. Upon receipt of the By-Name List from AFPC, review the roster for erroneous codes. 

c. Review the By-Name List and correct erroneous codes and related data items in 

MilPDS no later than suspense provided in PSDM 09-65 or PSDM 10-15. Updates may 

result in the addition or deletion of Airmen from consideration based upon applicable 

eligibility criteria. NOTE: The Control Roster, AAC and RE Code should all match. If 

they do not match, the data is possibly erroneous and may require correction. If the AAC 

for the Article 15 punishment or control roster disposition date is a future date (7 months 

or more), the data is possibly erroneous and should be reviewed and corrected as 

required. 

d. Ensure the Installation Personnel Readiness (IPR) Office receives a roster of eligible 

Airmen. 

e. Assist commanders in taking appropriate action to identify an Airman as eligible with 

the update or removal of an RE code as outlined in PSDM 09-65 or PSDM 10-15, 

“Exclusions”. 

f. Coordinate actions with the unit commander and SJA office to ensure Airmen 

pending involuntary separation action or on appellate leave are not separated under the 

DOS Rollback program. 

g. Obtain and email the signed copy of the Individual Ready Reserve Agreement at 

Attachment 16 to dpsos.separations@randolph.af.mil for Airmen with 6 or more years 

not serving in their initial enlistment to ensure payment of separation pay. Advise 

Airmen that refusal to sign the Individual Ready Reserve Agreement will render them 

ineligible for separation pay. 

h. Notify AFPC via email of Airmen who refuse to sign the Individual Ready Reserve 

Agreement. 

i. Upon notification of Airman‟s DOS, update their SSN into vOP and utilize the Short- 

Notice Checklist in accordance with AFI 36-2102, Attachment 17. 

j. Conduct final out-processing actions. 

k. Ensure AF IMT 418 is forwarded to ARMS for individuals with an RE Code of 2X. 

Forward AF IMT 418 to ARMS at AFPC/DPSSRR, 550 C Street West Ste 3, Randolph 

AFB, TX 78150. Ensure procedures are identified within the unit to obtain the necessary 

documentation for consolidation and distribution to AFPC Records Division in 

accordance with AFI 36-2102, Base-level Relocations Procedures, Table 2.1. 

3. COMMANDER: 

a. Provide verification of the DOS Rollback eligibility for assigned Airmen. Take 

actions outlined in PSDM 09-65 or PSDM 10-15 “Commander’s Options” section as 

applicable. 

b. Notify AFPC/DPSOS through the MPS when a condition arises or the Airman‟s RE 

Code changes to warrant retention. 

c. For deployed Airmen only: Upon the Airman‟s request, notify AFPC/DPSOS via 

email to dpsos.separations@randolph.af.mil, for an extension of the Airman‟s DOS. 

Allow 120 days from the date the Airman returns to their home station for out-processing 

and transition needs.


d. Notify eligible Airmen after validation of reenlistment eligibility of mandatory 

separation immediately but no later than the suspense indicated in PSDM 09-65 or PSDM 

10-15.” 



b. Assist commanders and the MPS with procedural questions and program guidance 

regarding the DOS Rollback Program. 

c. Determine eligibility based on the criteria in PSDM 09-65, Attachment 4 or PSDM 

10-15, Attachment 1. 

d. Provide rosters via CoP to the MPS identifying enlisted personnel possessing an RE 

Code or AAC listed in PSDM 09-65, Attachment 4 or PSDM 10-15, Attachment 1. A 

second roster will be provided to reflect those Airmen verified as eligible under the DOS 

Rollback Program. The roster may contain additions, however, they will only be 

considered as an addition if the data should have reflected identified eligible codes as 

identified in PSDM 09-65 or PSDM 10-15. 

e. Establish DOS. Make appropriate separation updates in MilPDS to include E5 

transactions. 

f. Produce separation order (AF IMT 100). 

g. Notify the MPS of approved DOS and orders completion. 

h. Correct Defense Joint Military System (DJMS) rejects. 

i. Accomplish and distribute the DD Form 214. 

5. AFPC REENLISTMENTS BRANCH (AFPC/DPSOAE): 

a. Assist commanders and the MPS with procedural questions and program guidance 

regarding RE Codes. 

c. Assist the MPS in updating RE Codes in MilPDS as required. 

6. AIR FORCE RETIREMENTS BRANCH (AFPC/DPSOR): 

Update appropriate MilPDS transactions for retirement actions under this program. 

Federal law requires that enlisted members request retirement. If a retirement-eligible 

Airman does not request retirement by the suspense listed in PSDM 09-65 or PSDM 10- 

15, project the Airman be separated effective the date listed in PSDM 09-65 or PSDM 

10-15. 





ATTACHMENT 1 

PRE-SEPARATION ORDER WORKSHEET 

“This contains information which must be protected in accordance with AFI 33-332 and DoD 

Regulation 5400.11; Privacy Act of 1974 as Amended Applies, and it is For Official Use Only 

(FOUO). "It must be protected or Privacy Act information removed prior to further disclosure.” 

Only separatees, who do not have access to a computer to complete the Pre-Separation Order 

worksheet on-line, and/or Administrative separatees, will utilize this attachment to initiate the 

separation order. Fax the worksheet to AFPC Separations at DSN 665-2436 or commercial 210- 

565-2436 or scan/email the worksheet to AFPC/DPSOS Separation Orders at 

dps.sepreloc@randolph.af.mil. 

Section 1. This information is used to prepare separation documents. 

GRADE: ________________ 

SSN: ___________________ 

NAME: ________________________________________ 

UNIT & BASE: _________________________________ 

PAFSC: __________________ DATE OF SEPARATION: ________________________ 

DATE OF BIRTH: ___________________ SGLI COVERAGE AMOUNT: _____________ 

DUTY PHONE: ___________________ 

OFFICE SYMBOL: _______________ 

DUTY EMAIL ADDRESS: _____________________________________________________ 

CURRENT HOME PHONE: _________________ 

PERSONAL EMAIL ADDRESS: ________________________________________________ 

PROJECTED DEPARTURE DATE (PDD): ________________________________ 

(NOTE: If separating from an overseas location, an entry is mandatory in this area. Failure to provide 

an accurate PDD may result in inaccurate data in the Foreign Service block of the DD Form 214. 

Inaccurate or non-existent data in the Foreign Service block of the DD Form 214 could adversely affect 

your ability to receive certain benefits/entitlements both presently and in the future.) 

Section 2. Ensure dependent information is correct in the Defense Eligibility Enrollment Reporting 

System (DEERS) (MPS – Customer Service). Completion of the worksheet will initiate separation 

orders. NOTE: Separation orders are not published until the requested information is received. 

1. DEPENDENTS (if more space is needed, use item 7 (comments/remarks) : 

a. __________________________________ _______________ ______________ 

NAME (Last, First MI) RELATIONSHIP DATE OF BIRTH


_________________________________ 

ADDRESS/CITY 

___________________ _______________ 

STATE/POSSESSION POSTAL CODE 

b. _________________________________ _______________ ______________ 

NAME (Last, First MI) RELATIONSHIP DATE OF BIRTH 

_________________________________ 

ADDRESS/CITY 

___________________ _______________ 

STATE/POSSESSION POSTAL CODE 

c. __________________________________ _______________ ______________ 


_________________________________ ___________________ _______________ 

ADDRESS/CITY STATE/POSSESSION POSTAL CODE 

d. _________________________________ _______________ ______________ 


_________________________________ ___________________ _______________ 


2. FUTURE MAILING ADDRESS: 

________________________________ 

STREET ADDRESS 

________________________________ 

STATE/POSSESSION 

_________________________________ 

CITY 

_________________________________ 

POSTAL CODE 

2a. NEAREST LIVING RELATIVE (must be someone other than the spouse): 

_________________________________ 

NAME (Last, First MI) 

_______________ 

RELATIONSHIP 

_________________________________ ___________________ _______________ 


3. HOME OF RECORD: 

_________________________________ 

___________________


ADDRESS/CITY 


4. PLACE OF ENLISTMENT OR ENTRY ON ACTIVE DUTY: 

_________________________________ 

ADDRESS/CITY 

___________________ 


5 . I ELECT TO RECEIVE TRAVEL PAY TO (select one): 

HOME OF RECORD 

PLACE OF ENLISTMENT OR ENTRY ON ACTIVE DUTY 

6. I PLAN TO TAKE TERMINAL LEAVE: YES NO 

Indicate terminal leave start date: ________________ 

7. COMMENTS / REMARKS:


ATTACHMENT 2 

PRE-SEPARATION ORDER WORKSHEET INSTRUCTIONS 

Enlisted and officer personnel in the grade of Lieutenant Colonel and below and projected to 

separate from the Air Force will utilize the Pre-Separation Order Worksheet. AFPC will use the 

information to complete the separation orders and DD Form 214, Certificate of Release or 

Discharge from Active Duty. 

DUTY INFORMATION: 

MilPDS is the system of record for phone and email address. If there are errors in the input box 

items, correct the information by clicking in the input box. If errors are found in items NOT in 

the input boxes, contact the assigned unit, the MPS, or the Total Force Service Center (TFSC) at 

1-800-525-0102 or submit a question via “Ask a Question” at the following link: AFPC Service 

Center Question Page. Take immediate action to correct any incorrect items. 

DEPENDENTS: 

Provide the last name, first name, middle initial, relationship, date of birth (DD-MMM-YYYY), 

and address for the dependent(s). To add additional dependents, click the “ADD ANOTHER 

DEPENDENT” link. The dependent(s) information provided should match the dependent(s) 

information updated in the Defense Eligibility Enrollment Reporting System (DEERS). If 

deletion, change or update of dependents in the DEERS is required, contact the local Customer 

Service Element at the MPS. 

Airmen are only authorized travel entitlements for dependents who will physically relocate with 

them. Contact the local FSO for any questions. 

FUTURE MAILING ADDRESS: 

The future mailing address must be either the permanent residential address or the permanent 

residential address of someone who will forward the Airman‟s mail to them. The future mailing 

address must be a complete mailing address to complete the separation order. 

Examples: 

or 

3209 Woodchuck Lane c/o John Smith, 123 Oak Drive 

Peoria, IL 61650 Sydney, AK 14561-1124 

HOME OF RECORD: 

For enlisted Airmen, use the home of record as shown on the initial DD Form 4-1-2, 

Enlistment/Reenlistment Document - Armed Forces of the United States. For officers use 

the Extended Active Duty (EAD) order. Guard or Reserve Airmen will use the address listed on 

the document that ordered them to active duty.


Example: 

San Antonio, TX 78239 

PLACE OF ENLISTMENT OR ENTRY ON ACTIVE DUTY INFORMATION: 

For enlisted Airmen, enter the city and the state where the Airman lived when ordered to active 

duty as shown on the initial DD Form 4-1-2, Enlistment/Reenlistment Document – Armed 

Forces of the United States. For officers, use the Extended Active Duty Order. Reserve or 

Guard Airmen will use the address listed on the document that ordered them to active duty. 

For Regular Air Force Airmen, this is the enlistment office where the Airman entered the Air 

Force on extended active duty. The place of entry should never change during a continuous 

period of active duty. 

Example: 

San Antonio, TX 78245 

TRAVEL PAY ELECTION INFORMATION: 

Travel entitlements and travel pay are only authorized to the place of entry (POE) or home of 

record (HOR) regardless of where the Airman relocates. If the Airman desires to receive travel 

pay to their HOR, select HOME OF RECORD. If the Airman desires to receive travel pay to 

their POE, select PLACE OF ENLISTMENT OR ENTRY ON ACTIVE DUTY. 

If the Airman chooses to relocate anywhere other than the HOR or POE and there is an 

additional cost outside of the amount of travel pay entitlement to their HOR or POE, the Airman 

will incur all additional out-of-pocket expenses associated with the move. The Airman will be 

required to pay the difference prior to the move. Contact the local FSO for any questions. 

HOME OF SELECTION: 

Airmen may be eligible for travel to the home of selection if the following conditions are met: 

a. Airmen who separated with severance or separation pay immediately following at least 8 

years of continuous active duty service with no single break therein of more than 90 days. 

b. Involuntary Airmen who were released from active duty with readjustment or separation 

pay, immediately following at least 8 years of continuous active duty with no single break 

therein of more than 90 days. 

TERMINAL LEAVE: 

Terminal leave is used in conjunction with separation and is considered chargeable leave. The 

last day of terminal leave ends on the date of separation. Airmen will out-process and depart 

their duty station the duty day prior to the start of their terminal leave. The unit commander 

must approve terminal leave.


If an Airman requests terminal leave, select YES and use the calendar to select the anticipated 

start date. If an Airman does not request terminal leave, select NO. 

AFPC Separations Branch will use this information to help ensure the separation order is 

completed prior to the start date of the projected terminal leave. NOTE: Contact the local FSO 

to assist in calculating the leave balance and the MPS to assist with processing terminal leave 

requests. Orders cannot be processed until AFPC receives the completed worksheet. Departure 

on terminal leave may be delayed if AFPC is not given enough lead-time to complete the orders. 

ADDITIONAL INFORMATION (REMARKS) BOX: 

Communicate any relevant information to AFPC in the box provided. EXAMPLE: If the 

Airman has an aeronautical rating and/or is on flying status, provide AFPC the information in 

this block to include on the orders. Orders will not be amended to include this information after 

orders are published. 

AMENDMENTS: 

AFPC Separations will NOT publish amendments to orders for reasons listed below in 

accordance with AFI 36-2102, Attachment 11, Base-Level Relocation Procedures: 

a. Correct inaccurate first names, middle names, or initials 

b. Change an AFSC skill level 

c. Change information in Blocks 20b, c, e, f, g, h, i, and j 

d. Correct inaccurate future mailing address 

e. Change aeronautical ratings and flying status 

f. Correct Travel by Private Conveyance (TPC) 

If the separation orders require an amendment for any item NOT listed above, email 

dps.sepreloc@randolph.af.mil prior to the DOS.


ATTACHMENT 3 

ENLISTED PETS PROGRAMS 

(AFI 36-3208, CHAPTER 3) 

Entering an Officer Training Program. Discharge Airmen who are selected for officer 

training with another armed service (For Airmen applying for discharge to enter an AFROTC 

program). The training must lead to an appointment or a commission and active service in the 

officer grade. This includes enlistment in the Reserve of another service for enrollment in 

certain ROTC scholarship and 2-year non-scholarship programs. For more information, see Title 

10 U.S.C., Sections 2107 and 2104. Applications must included documents confirming program 

participation. NOTE: Do not give the discharge documents to the Airman until the oath of 

office or enlistment in the other armed service has been executed. This provision does not apply 

to Airmen who accept appointments to a service academy. Title 10 U.S.C. 516 provides that an 

enlistment is not terminated by acceptance of an appointment to a service academy. Discharge 

occurs at ETS. The separation authority sends the separation application via CMS to HQ 

AFPC/DPSOS recommending approval or disapproval and why. If approved, the discharge will 

be: 

a. Effective on the day before enlistment in the other service; and 

b. Contingent on such enlistment. 

Early Release to Further Education. Separate Airmen up to 90 calendar days prior to 

expiration of term of service to enter or return to school. Usually, the date of separation should 

not be more than 10 days before the class start date. Aviators may apply any time during the last 

nine months of their service. Approve applications if the educational program meets the 

requirements in AFI 36-3208, and the aviator meets the eligibility criteria. Disapprove 

applications if there are sound military reasons. 

Educational Program Requirements. Applicants must show they have been accepted for a 

full-time course of instruction in a recognized: 

a. Institution of higher education in a program leading to an associate, a baccalaureate, or a 

higher degree. This means the person must take the minimum number of credit hours for the 

semester, quarter or term the school requires to be classified as a full time student. It does 

not include night school. The institution must be accredited in the Education Directory of 

Colleges and Universities published by the Department of Education. The Superintendent of 

Documents, US Government Printing Office, Washington DC 20402-1575, sells copies of 

the directory. 

b. Vocational or technical school in a course that will start with a specific school term and 

last at least 3 months. Attendance at night school does not qualify. The school must be 

approved by the appropriate State Board for Vocational Education; or, it must be accredited 

by one of the following: 

c. Accrediting Commission for Business Schools. 

d. National Association for Practical Nurse Education and Service, Incorporated. 

e. National League for Nursing, Incorporated. 

f. National Association of Trade and Technical Schools.


g. Committee on Occupational Education of the Southern Association of Colleges and 

Schools. 

Eligibility Criteria. ANGUS and USAFR Airmen ordered to active duty for training, 

for unsatisfactory participation in a Reserve assignment, or as AFROTC contact 

violators, are not eligible for separation under this provision. Other Airmen are eligible if 

they: 

1) Have been accepted for a program and meet the requirements of AFI 36-3208. 

2) Show that entry in the specific school term for which they have been accepted 

is academically the best time to enter or return to school and that completion of 

required service will cause a hardship. 

3) Have paid, or show they are able to pay, entry fees. 

Medical Education. Airmen may request separation under this provision to enter accredited 

schools for training as physicians, dentists, osteopaths, veterinarians, optometrists, or clinical 

psychologists. 

a. The application must show the airman has: 

1) Completed the required undergraduate training. 

2) Completed a minimum of 2 years of active military service. 

3) Been accepted for entry into a specific program at an accredited institution. 

4) Paid the entrance fee or received a waiver of this requirement. 

b. Applicant: 

1) May request a separation date no more than 30 days before the date classes will start. 

Usually, the requested date of separation should not be more than 10 days before the class 

start date. 

2) Must acknowledge, in writing, that if they fail to enter the course of study, their 

separation may be revoked, and the Airman may be recalled to active duty for 

disciplinary action. See AFI 36-3208. 

Elimination from Officer Training School (OTS). For information about elimination from 

OTS, see AFI 36-2013. Discharge Airmen if they: 

a. Request discharge at the time of their elimination 

b. Were enlisted specifically for OTS. 

Air Force Non-fulfillment of Enlistment or Reenlistment Agreement. If the Air Force fails 

to fulfill its commitments recorded on enlistment/reenlistment agreements, the Airman may be 

separated. 

a. When to Apply for Discharge. Airmen must apply for discharge within 30 days after 

notification of an assignment, reassignment, classification, or other action that violates their 

agreement with the Air Force. If they fail to do so, they waive entitlement to this provision. 

b. Requesting Separation. Include in the request for discharge copies of the: 

1) Documents that show the enlistment or reenlistment agreements 

2) Correspondence showing the alleged failure of the Air Force to meet the terms of the 

enlistment or reenlistment agreement that have not been changed by supplements to it.


Sole Surviving Son or Daughter. Do not separate under this provision during a period of war 

or national emergency declared by the United States Congress. NOTE: Airmen may acquire 

and retain sole surviving son or daughter status even if there are no other living family members. 

It does not depend on the existence of a family unit. A sole surviving daughter may have living 

brothers, and a sole surviving son may have living sisters. 

a. A sole surviving son or daughter is the only remaining son or daughter in a family where 

the father, mother, or one or more sons, or one or more daughters: 

1) Was killed in action or died as a result of wounds, accident, or disease incurred in line 

of duty while serving in the Armed Forces. 

2) Is in a captured or missing in action status; or 

3) Is permanently 100 percent disabled, physically or mentally, as determined by the 

Veterans Administration or one of the military departments, and is hospitalized on a 

continuing basis and is not gainfully employed due to such disability. 

b. Discharge an airman who becomes a sole surviving son or daughter after enlistment on 

request, unless the airman: 

1) Has waived the right to discharge either automatically (AFI 36-3208, paragraph 

3.12.3) or in writing 

2) Is the subject of incomplete action by court martial? Process the request for 

administrative discharge but do not discharge, until the court-marital action is complete. 

For more information, see AFI 36-3208, paragraph 1.9. 

3) Is being processed for involuntary administrative separation for cause. 

c. If the Airman are told of the AFI 36-3208, paragraph 3.12.2. , criteria but enlist (in 

another service), reenlist, or extend their periods of active service in anyway, they waive the 

right to this discharge provision. 

d. Airmen, who have waived his or her right to separation as provided in AFI 36-3208, 

paragraphs 3.12.2., and 3.12.3., may request reinstatement of that status at any time. 

Consider requests for reinstatement on a case-by-case basis for merit. 

Early Release from Extension. When Airmen extend their enlistments, they obligate 

themselves to serve the full term of the extension. For more information, see AFI 36-2606. 

However, they may still separate PETS under any provision of this chapter if they qualify. They 

may ask for early release from an extension when: 

a. It would be unjust to force Airmen to serve the extension because the Air Force, through 

no fault of the Airman, could not keep the agreement on which the extension was based. 

b. Early separation would serve the best interest of both Airmen and the Air Force. 

Accepting Public Office. For more information about how Airmen qualify for separation under 

this provision, see AFI 51-902, Political Activities of Airmen of the Air Force. 

a. An airman may qualify for separation by: 

1) Election as a partisan candidate to any civil office 

2) Election as a nonpartisan candidate to a civil office requiring full-time service. 

3) Appointment to a civil office requiring full-time service. 

4) Must provide supporting documentation verifying election as partisan/nonpartisan 

candidate requiring full-time service to civil office. 

b. Qualified Airmen may be separated under this provision if they are not: 

1) Airmen of the Regular Air Force serving on their first enlistments.


2) USAFR Airmen serving on initial periods of active duty longer than 30 days. 

3) Regular or Reserve Airmen who have active duty service commitments (ADSC) 

based on formal training or other education wholly or in partly at the expense of the 

government. 

Miscellaneous Reasons. Airmen who do not qualify for separation for another reason may ask 

for separation under this provision. As a rule, approve applications when the airman‟s early 

separation will serve the best interest of the Air Force. Usually the requested date of separation 

should be no less than 2 or more than 12 months from the date of the application. 

a. PALACE CHASE Consideration. CONUS-based Airmen must first apply for 

PALACE CHASE separation if: 

1) The requested DOS is more than 12 months before the current DOS. 

2) The eligibility criteria for PALACE CHASE separation are met. For more 

information, see AFI 36-3208, paragraph 2.14., and AFI 36-3205. 

b. Evaluating the Application. Each application is evaluated on its own merits. This 

includes consideration of the: 

1) Reason for separation and other supporting documents, if any. 

2) Other factors that may have a bearing on the case. 

3) Length of service since completion of the last training or PCS. 

4) Pending assignment, if any. 

5) Current and projected manning in the AFSC. 

6) Retraining potential. 

Conscientious Objection. Airmen apply for discharge under this reason when they ask for 

conscientious objector status under AFI 36-3204, Disposition of Conscientious Objectors. HQ 

AFPC/DPPRS may direct the discharge of Airmen found to be class 1-A-0 conscientious 

objectors if they cannot be used effectively as noncombatants. 

Pregnancy or Childbirth. Women may find pregnancy and the expectation of motherhood 

incompatible with continued military service. If so, they may ask for separation. If they are 

separated, they are entitled to maternity care only in a military medical facility, on a space 

available basis AFI 41-115. Airmen who were pregnant at the time of enlistment or entry into 

active service are not eligible for separation under this paragraph and are not entitled to 

maternity care in military facilities after their separation. They are not physically qualified for 

enlistment and are subject to discharge for erroneous enlistment. 

a. Requests for separation for pregnancy must: 

1) The Airman‟s record must reflect Assignment Availability Code (AAC) 81 is updated 

before the application can be processed. 

2) Give a preferred date of separation that is earlier than the anticipated date of delivery. 

NOTE: AFPC has the authority to approve an earlier or later date than requested. Select 

a date at least 60 days prior to the anticipated delivery date to include 30 days to process 

the application. This will ensure sufficient processing time for the application and outprocessing 

to include terminal leave if requested. 

3) Acknowledge the understanding that, if the application is approved, the separation 

authority will set the separation date.


4) Tell whether discharge or release from active duty is requested, if the Airman has an 

unfulfilled MSO, and is qualified transfer to the USAFR. 

b. If the immediate commander recommends approval for separation, there must be a 

further recommendation as to the DOS. Approval for the requested date, a later date, or an 

earlier one may be recommended. In making this recommendation, the commander will look 

at the impact of the Airman‟s loss to the duty section and consider whether she can be 

effectively employed during her pregnancy. 

c. The separation authority may take one of these actions: 

1) Approve the separation for the date requested. 

2) Approve the separation for a later date, usually one that is at least 60 days before the 

date of delivery. 

3) Approve the separation for a date before the requested one. In such a case, the 

separation date must be at least 30 days after the airman is notified of the separation 

authority‟s decision. 

4) Direct that action on the request for discharge for pregnancy be discontinued, and 

return the case to the unit commander for more appropriate action; for example, 

involuntary discharge according to AFI 36-3208, Chapter 5. 

5) Recommend disapproval and forward the case to HQ AFPC/DPPRS for decision. 

d. In some cases, pregnancy may be terminated after separation is approved but before it 

takes place. If the pregnancy is terminated: 

1) By the birth of a living child, the approved discharge will be executed as soon as the 

Airman is medically qualified for separation. 

2) Other than, by birth of a living child, the Airman may separate as scheduled or 

request withdrawal of her application. The separation authority may approve the request 

for withdrawal or recommend disapproval and refer it to HQ AFPC/DPPRS for final 

action. 

Early Release for Christmas. An airman whose established date of separation falls on or after 

9 December, and before 8 January the following year, may ask for separation any time during 

that period. The requested DOS must be earlier that the established DOS. The base separation 

authority may deny the request of an eligible airman, only if the early loss of the Airman would 

have a critical and adverse impact on the unit‟s mission capability. Place a copy of the request in 

the FRGp for retention. 

a. Airmen Excluded. Airmen are not eligible for early release under this provision if they 

are: 

1) ANGUS or USAFR Airmen serving on initial active duty for training (IADT), active 

duty for training, (ADT) or involuntary EAD tours. 

2) In a formal probation or rehabilitation program. 

3) Being processed for involuntary discharge. 

4) Under investigation or on international hold. 

5) Awaiting trial, the result of trial, or the outcome of the appellate review of conviction 

by court martial. 

6) Separating under the PALACE CHASE program.


b. Overseas Returnees. Airmen scheduled for separation in the United States for lack of 

retainability for reassignment are eligible, if the scheduled return date falls within the period. 

Airmen returning for ETS separation within 30 days of ETS are also eligible. 

c. Airmen Scheduled for PETS Separation. Airmen approved for PETS separation are 

eligible for earlier release under this provision, if the adjusted DOS falls within the period. 

Further adjustment of the DOS under this provision does not change the authority for 

separation. 

d. ETS Separation. If this provision is the only reason for adjusting an airman‟s ETS 

separation date, cite it as the authority for the separation. 

Medal of Honor. An Airman who is the recipient of the Medal of Honor may request separation 

at anytime. The Airman is normally separated on the date requested. 

Hardship/Dependency. Airmen may request discharge when genuine dependency or undue 

hardship exists. 

a. A basis for discharge my exist when: 

1) The dependency or hardship is not temporary. 

2) Conditions have arisen or have been aggravated to an excessive degree since the 

airman entered active duty. 

3) The airman has made every reasonable effort to remedy the situation. 

4) Separation will eliminate or materially alleviate the conditions. 

5) There are no means of alleviation readily available other than the separation. 

b. Undue hardship or dependency does not necessarily exist because: 

1) Of altered present or expected income; or 

2) The family is separated or must suffer the inconveniences usually incident to military 

service. 

Evidence Required. AFPC Service Center personnel will counsel Airmen about the conditions 

for, and evidence needed to support separation for hardship or dependency. Written statements 

of the facts of the case support the application for discharge. The original, signed statements 

must accompany the application. 

a. In some cases, specific types of statements are required. If the application is based on a 

condition that is: 

1) Due to the death of a family member, a death certificate or other proof of death is 

required. 

2) Caused by the disability of a family member, a physician‟s statement must tell what 

the disability is, and when it occurred. 

3) Basically a financial hardship, there must be evidence of prospective civilian 

employment with income that would exceed the Airman‟s military pay. 

b. In all cases, the application should: 

1) State specifically the hardship or dependency condition. 

2) Give specific dates of events. 

3) List other family members with their ages, occupations, incomes and locations. 

4) Tell why the other family members cannot give the care or support needed.


Red Cross Assistance. On request, the American Red Cross helps get, or verify, information 

about circumstances that may be a basis for discharge for hardship or dependency. 

a. Airmen or their Dependents. Airmen or their dependents may ask the local Red Cross 

chapters to help them get evidence they need to support an application for discharge. In 

these cases, the Red Cross does not make a formal report to the Air Force, unless it is 

requested. 

b. The Separation Authority. If it seems that an application should be approved, but more 

information is needed, the separation authority asks the local Red Cross representative to get 

it. The request gives the Airman's name and home address with a summary of the evidence 

or statements submitted with the application. Limit the request to the facts needed to act on 

the case. NOTE: For additional information regarding assistance from the Red Cross, see 

AFI 36-3105, Red Cross.


ATTACHMENT 4 

OFFICER VOLUNTARY SEPARATION PROGRAMS 

(AFI 36-3207, paragraph 2.4) 

Hardship. Officers may request separation effective ASAP when active-duty causes personal or 

family hardship. NOTE: Normal inconvenience caused by military service, such as living away 

from family members, does not in itself constitute undue hardship. 

a. Officers must submit statements (including financial statements if pertinent), affidavits, 

letters, and telegrams showing: 

1) Their situation presents hardships greater than those usually experienced by military 

members or families. 

2) The hardship is not temporary. 

3) Only separation can alleviate the hardship. 

4) Upon separation, they can eliminate or alleviate the hardship. 

5) Officers who cannot present bonafide hardships may qualify to separate for 

miscellaneous reasons. 

Civil office. Eligible officers may request separation on a date before assuming civil office in 

violation of 10 U.S.C. 973 as long as they provide satisfactory evidence of election or 

appointment to: 

a. Any office as a partisan candidate. 

b. To a civil office requiring full-time service as a nonpartisan candidate. 

c. A civil office requiring full-time service. 

d. EXCEPTION: Officers may not apply if they are serving on an initial tour of extended 

active duty (EAD) or serving an agreed-upon period of active duty for advanced education 

assistance, training, special pay, or bonuses, or other government-funded programs. 

Completing required active service. Officers may apply to separate when they complete all 

ADSCs. To qualify, an officer's DOS must fall on or after the active duty service commitment 

date (ADSCD) and no earlier than 6 months from the date of application. EXCEPTION: 

Officers may request a waiver for a DOS earlier than 6 months from the date of application. 

Waiver requests/justification must be included in the application justification remarks or attach 

justification documents. 

a. DOS for officers serving overseas must coincide with the ADSCD for the overseas tour. 

If the ADSC ends within 12 months after the date eligible for return from overseas (DEROS), 

the DOS must fall no earlier than 12 months after DEROS. DOS for officers serving a 

CONUS maximum stabilized tour must fall on or before the end of the tour, or no earlier than 

12 months after the end of the tour. 

b. Officers with assignment selection dates or notified of training or education courses must 

apply for separation under Separating Instead of Acquiring an ADSC. 

Enlisting and retiring. Officers applying for separation to enlist and retire must submit a 

completed retirement application with justification of hardship or best interest of the Air Force 

and a letter requesting a grade determination. If approved, the officer will receive a DOS


scheduled 3 days before the end of the month and retirement effective on the first day of the 

following month. Refer to AFI 36-3203, para 3.7 for more information. 

An SAF-approved early separation program. Officers applying to separate under a SAFapproved 

voluntary early separation program must meet the program's eligibility criteria. The 

DOS normally falls on the date requested by the officer. 

Withdrawal of ecclesiastical endorsement. Officers may resign ASAP when they lose 

required approval to serve as chaplains. 

Physician redeferment program. Medical officers accepted into the redeferment program may 

request a DOS effective at least 30 days before the start-date of the training program, but no 

earlier. 

Attending school. Officers applying for separations in order to enter a recognized institution of 

higher education in a full-time resident course of instruction must show: 

a. Acceptance without qualification starting with a specific school term. NOTE: The latest 

starting date for the school must fall within the last 30 days of remaining active service. 

b. Ability and willingness to pay entrance fees or proof of payment. 

c. The enrollment date is academically best suited for beginning or resuming education. 

d. A delayed enrollment until the established DOS would cause undue hardship. 

e. The DOS must be set 30 calendar days or less before the established DOS or the 

ADSCD. 

Conscientious Objector (CO). Officers may resign ASAP if approved for CO status under AFI 

36-3204, Procedures for Applying as a Conscientious Objector. Airmen must submit a 

“hardcopy” AF IMT 780, Officer Separation Action to apply. This action is not accomplished 

through vMPF. 

Transfer to another service. Eligible active-duty officers applying for transfer to another 

uniformed service must state why the transfer benefits national defense as well as their careers. 

Approval is contingent on appointment in the gaining uniformed service and the officers receive 

a DOS before their appointments. EXCEPTION: Officers may not apply for transfer if they: 

a. Have a DOS scheduled within 3 months of the date of application. 

b. Receive notice of mandatory retirement. 

c. Are under investigation, have had charges preferred against them, or have been convicted 

by court-martial. 

d. Await separation for cause. 

e. Have an assignment selection date or are serving an overseas duty assignment. 

f. Are enrolled in technical or flying training or await disposition after removal from such 

training. 

g. Were considered but not selected for promotion in the primary promotion zone as defined 

in AFI 36-2501, Officer Promotions and Selective Continuation. 

Separating Instead of Acquiring an Active Duty Service Commitment (ADSC) for an 

Assignment, Training or Education Course. To apply for this separation, officers must meet


the criteria in AFI 36-2110, Assignments. The DOS may fall on, before, or later than the 

officer‟s requested date according to the 7-day option policy in AFI 36-2110. To qualify, an 

officer‟s DOS must fall on or after any existing ADSC date and no earlier than 6 months from 

the date of application. Officers assigned overseas or to a CONUS maximum stabilized tour 

must request a DOS in accordance with AFI 36-2110, paragraph 2.37 and table 17. 

Transfer to an Air Reserve Component under PALACE CHASE. The DOS of officers 

approved under AFI 36-3205, Applying for Palace Chase and Palace Front Programs is 

normally set on the date requested but may be set for a later DOS. 

Medal of Honor. Medal of Honor recipients normally receive their requested DOS. 

Pregnancy. If an officer wants to separate no later than the EDC, she must provide a physician's 

statement confirming pregnancy and the EDC. Officers‟ applications will be returned if their 

pregnancy ends by other than live birth. 

Selective service system. ANG or Reserve officers assigned to the selective service system who 

request release from EAD normally receive a DOS that falls on the date requested. Officers send 

their applications to MPFs. 

Insufficient PCS qualifications on return from overseas. Reserve officers with six or more 

years of active service may request an earlier DOS when they have less than 32 calendar days 

remaining in their current DOS on arrival at CONUS base. Make these requests by 

memorandum in accordance with AFI 36-3207, Attachment 5. 

Miscellaneous reasons. Officers may apply based on unique or unusual reasons when they do 

not qualify to apply under any of the reasons listed in the AFI. The Airman may request a DOS 

that falls no earlier than 6 months from the date of application. If an officer can clearly show 

their separation is in the best interests of the Air Force, the requested DOS is normally approved. 

NOTE: This provision is also used for Airmen who are requesting separation to be accepted into 

the Armed Forces Health Professions Scholarship Program or the Uniformed Services University 

of Health Sciences. If applying one for these programs, but changing service components, 

Airmen must apply under “Transfer to Another Service”. 

Limitations on Applications for Separation. 

a. Officers with an assignment selection date or assignment, training or education course 

selection notification and are not eligible under the 7-day option policy in AFI 36-2110 may 

apply for separation: 

1) For hardship reasons. 

2) Because of pregnancy. 

3) As conscientious objectors. 

4) As a Medal of Honor recipients. 

5) For miscellaneous reasons. 

NOTE: Officers may not apply for any of the reasons under paragraph AFI 36-3207, 

paragraph 2.4, when their commanders notify them, verbally or in writing that they are


under investigation or under consideration for discharge action under AFI 36-3206 or 

punitive action under the UCMJ. 

b. Officers assigned overseas who are temporarily visiting CONUS may only apply for 

early separation for hardship reasons. 

c. Officers who want to change a requested or approved DOS use: 

1) The Officer Separation web-based application, if requesting extension of 90 days or 

less. 

2) A SPTC if requesting extension more than 90 days. 

3) A request for withdrawal of the approved DOS and the Officer Separation web-based 

application requesting a new DOS if they do not qualify for SPTC and want more than a 

90-day extension. 

Recommending and Indorsing Applications 

Wing or equivalent level commander‟s indorsements are required for all accelerations and 

extensions of an approved DOS. An email from the wing commander either to the unit 

commander for attachment or to AFPC will fulfill this requirement. 

Withdrawing Separation Requests/Approved DOS 

a. Officers who wish to withdraw an approved DOS: 

May request withdrawal up to 30 days before the DOS takes effect by giving reasons for 

the withdrawal and stating that they have not traveled or used the separation orders to 

move family members, ship household goods, or receive advance travel entitlements. 

b. May request withdrawal of a pending separation application by giving reasons for the 

withdrawal. 

c. If separation was approved for Separating Instead of Acquiring an ADSC, withdrawal 

requires memorandum with wing commander endorsement and must include reasons for 

approval/disapproval. EXCEPTION: Officers may not submit withdrawal requests within 30 

days of their approved DOS unless the request is for hardship.


ATTACHMENT 5 

RSLOSS (LOSS MANAGEMENT) SURF 

RSLOSS (Loss Management) SURF with identified validation fields. Follow the instructions 

below to request, submit or print a RSLOSS SURF: 

1. Click “Reports/Retrievals” from the navigator window. 

2. In the “NAVIGATOR” window, click on “FOLDERS” and “OPEN.” 

3. Scroll to and click on “RIP/BRIEF/SURF Interface” and “OPEN.” 

4. Click on “report type” and select “SURF.” 

5. Click on “REPORT NAME.” 

6. Locate/click on SURF format “RSLOSS” (Loss Management) and click on “OK.” 

7. Under the Individual Selection Criteria area, click on the “SSN” block. 

8. Enter SSN in the following format: 123-45-6789 and press “Enter” on the keyboard; 

individual‟s name will appear on screen. 

9. After name appears in the Individual Selection Criteria area, click on “FIND.” 

10. After the name appears at the bottom of the screen, click on “SUBMIT.” 

11. A narrative box should appear stating the transaction was “Done…” and click on “OK.” 

12. A list of requested reports/processed will appear. 

13. Locate the requested product (SURF). Generally appears at the top of the list. 

14. Look at the “REQUEST ID” column. 

15. If column reflects “PENDING,” press F8 on the keyboard to complete processing (Upon 

processing, REQUEST ID should change to reflect PHASE COMPLETED.) 

16. When column reflects “PHASE COMPLETED,” scroll down to bottom of page and click on 

“REPORT” SURF will appear and can be printed at this time. 

17. Check Admin – Hold: NO, Medical Hold: NO line to ensure that Medical Hold changes to 

state “Y.”


ATTACHMENT 6 

ADMINISTRATIVE DISCHARGE MEMORANDUM 

OFFICAL LETTERHEAD 

MEMORANDUM FOR SQ/CC 

FROM: (Discharge Authority) 

SUBJECT: AFI 36-3208, AB Jane M. Doe, (Squadron) 

(Date) 

The recommendation for discharge on AB Jane M. Doe, 123-45-6789, 111 th Security Forces 

Squadron, Randolph Air force Base, TX is approved. I direct that AB Doe be discharged from 

the United States Air Force for Misconduct: Commission of a Serious Offense. The authority 

for this action is AFI 36-3208, Administrative Separation of Airmen, paragraph 5.52.3. 

I direct an Under Honorable Conditions (General) Discharge without the opportunity for 

probation and rehabilitation. 

Drug Indication: Yes or No 

JOHN H. SMITH, Colonel, USAF 

Commander



1. AIRMEN: 

ATTACHMENT 7 

POST-APPROVAL SEPARATION ACTIONS 

a. Ensure dependent information is correct in the Defense Eligibility Enrollment 

Reporting System (DEERS). If deletion, change or update of dependents in the DEERS 

is required, contact the local Customer Service Element at the MPS. NOTE: If the 

dependent information is inaccurate in either system, the separation order will not 

correctly reflect the number of dependents. 

b. Upon notification of separation approval, access AFPC Secure; click the vMPF Self – 

Service Application link. Upon accessing the vMPF, click the Self-Service Actions link, 

Separations link and the Initial Separation Briefing link. Initiate and certify the Initial 

Separation Briefing prior to submitting the Pre-Separation Order Worksheet. NOTE: 

The Pre-Separation Order Worksheet link is not visible until the Initial Separation 

Briefing is completed. 

c. After completing the Initial Separation Briefing, click the “Pre-Separation Order 

Worksheet” link and complete the worksheet. Refer to Attachment 2 for further 

explanation of the Pre-Separation Order Worksheet terms. NOTE: Orders cannot be 

published until the completed Pre-Separation Order Worksheet is submitted. Orders are 

available approximately 60 days prior to departure; however, if separation is short notice 

(within 60 days), allow 2 weeks for processing. Departure on terminal leave may be 

delayed if AFPC is not given enough lead-time to complete orders. 

d. If entitled to separation pay, Airmen must complete the Individual Ready Reserve 

(IRR) Agreement Conditional (enlisted) at Attachment 16 or the Ready Reserve 

Agreement to Receive Separation Pay (officer) at Attachment 17 and return to 

AFPC/DPSOS via email, dps.sep.dos.ets@randolph.af.mil, within 5 days of being 

notified by AFPC/DPSOS of entitlement. NOTE: AFPC will determine eligibility based 

on the criteria in AFI 36-3208, chapter 9 for enlisted and AFI 36-3207, Attachment 2 for 

officers. If an Airman refuses or fails to sign the IRR Agreement and return it to 

AFPC/DPSOS then their Separation Program Designator, (SPD) will be changed and 

they will not be entitled to the separation pay. 

e. For Airmen denied government network computer access, visit the MPS for hardcopy 

Pre-Separation Order Worksheet. If changes to the Pre-Separation Order Worksheet are 

required after submitting the worksheet, contact the Total Force Service Center (TFSC) at 

(800) 525-0102. Submit a question via “Ask a Question” at the following link: AFPC 

Service Center Question Page. Click the Save Changes button to save the worksheet.


NOTES: 

1) AFPC will use the information to complete the separation order and the DD Form 

214, Certificate of Release or Discharge from Active Duty. 

2) MilPDS will pre-populate some data from the Airman‟s record. AFPC personnel 

technicians will review and verify the personal data and correct errors as needed. 

3) Airmen must have a projected separation in MilPDS for the worksheet to display; 

otherwise, an on-screen notification will display ineligibility. 

4) Completed orders are accessible to the Airman in vOP and ARMS after they are 

processed. MPS also can assist the Airman in retrieving the orders. 

f. Review the DD Form 214, Certificate of Release or Discharge from Active Duty 

Worksheet, and provide source documents of missing entries to the MPS. NOTE: For 

missing or inaccurate training data, ensure the training is updated by the MPS, then scan 

and attach the required support documents to the separation application via the “My 

Stuff” link on the AFPC website. Training certificates should be for formal, in-service 

training courses completed during continuous active military service or Professional 

Military Education (PME) by correspondence through the Extension Course Institute 

(ECI). The certificate should reflect the in-residence course length (weeks or hours). 

g. Complete all base out-processing actions to include the Unit Checklist and vOP. 

Contact MPS to schedule a final out-processing appointment. 


NOTE: The disposition of medical and dental records does not apply to PALACE FRONT 

and PALACE CHASE separation actions. Follow the guidelines in AFI 36-3205. Provide 

a hardcopy Pre-Separation Order Worksheet to those Airmen denied government network 

computer access at Attachment 1, and Pre-Separation Order Worksheet Instructions at 

Attachment 2. 

a. Verify dependent information to ensure the dependent data in DEERS and MilPDS 

are accurate. NOTE: If the dependent information is inaccurate in either system, the 

separation order will not correctly reflect the number of dependents. 

b. Monitor the transaction register (TR) and update the Airman‟s projected departure 

date (PDD) and SSN into vOP. Utilize the Short Notice Checklist if the Airman is within 

30 days of their DOS. Do not update the Airman‟s PDD and SSN into vOP for short 

notice separations. 

c. Advise and assist Airmen entitled to separation pay in completing Attachment 16 or 

Attachment 17 as applicable. 

d. Conduct final out-processing actions to include appellate review actions, (refer to 

Section L, Appellate Review Leave), port separations and geographically separated units 

(GSU). 

e. Effective 5 Jun 08, MPS Separations suspended processing E5 transactions for all 

separations. Once AFPC completes the E5 transaction, the E5 remark will no longer 

reflect on the base-level Transaction Register (TR). NOTE: AFPC is currently working 

to suppress the E5 remark on base-level TRs to limit confusion. If receiving pay problem


inquiries directly following an Airman's DOS, extreme TR remark repeats (75+) are 

identified; if the Airman is within 10 days of projected DOS, forward a Case 

Management System inquiry: 

1) Non-Disability Separations: 

Problem Type: Separation (E503 Problem), 

Office: AFPC Separations (DPSOS) 

2) Disability Separations: 

Problem Type: Separation (E503 Problem) 

Office: AFPC AF Disabilities (DPSD) 

f. Assist Airmen in processing terminal leave requests. 

g. Ensure Airmen being administratively discharged complete the Initial Separation 

Briefing via vMPF and receive the Discharge Review Fact Sheet at Attachment 15. 

NOTE: If computer access is restricted, print the items and make them available to the 

Airman). 

h. Assist Airmen in retrieving orders when necessary via the Orders Processing 

Application (OPA). 

i. Final out-process the Airman regardless of their location. 

j. Retain an advisory role in the redesigned separation process and provide guidance to 

Airmen after they have exhausted support from the Web-Link, AFCC or AFPC/DPSOS. 

3. AIR FORCE PERSONNEL CENTER (AFPC): 

a. Upon approval, update MilPDS. 

b. Contact the Airman for any missing information for orders processing. 

c. Determine eligibility based on the criteria in AFI 36-3208, chapter 9 for enlisted and 

AFI 36-3207, Attachment 2 for officers. Notify Airmen entitled to separation pay within 

10 days of confirming separation in MilPDS. Upon receipt of the signed agreement 

(Attachment 16 or Attachment 17), forward to ARMS. If the IRR agreement is not 

received, correct the Airman‟s SPD code in MilPDS and render the Airman ineligible for 

separation pay. 

d. Verify dependent information to ensure the dependent data in DEERS and MilPDS 

are accurate. NOTE: If the dependent information is inaccurate in either system, the 

separation order will not correctly reflect the number of dependents. Upon notification of 

completion of the Pre-Separation Order Worksheet, process the separation order in the 

OPA and process the DD Form 214. Provide orders to Airmen approximately 60 

calendar days prior to the projected departure date, via the virtual Out-processing (vOP). 

However, if separation is short notice (within 60 days), orders will be provided as soon as 

possible. Completed orders are accessible to the Airman in vOP and the Automated 

Record Management System (ARMS). Personnel being administratively discharged will 

receive orders within the first duty day in conjunction with a weekend or within 48 hours 

of submitting the Pre-Separation Order Worksheet. NOTE: Notification will flow to the 

MPS to add the Airman‟s Social Security Number (SSN) to vOP. 

e. Process E5 transaction NET 120 calendar days, but NLT 10 calendar days from an 

approved separation date. Manage all updates with DFAS via direct MilPDS input or 

dataload. In the event of rejects/errors, coordinate directly with DFAS Denver and 

Cleveland to resolve. 

f. Correct all Defense Joint Military System (DJMS) rejects.






ATTACHMENT 8 

DECLINE MEDICAL HOLD/RETENTION BEYOND ETS 

FROM: (Airmen) (date) 

SUBJECT: Request for Separation at ETS 

TO: AFPC/DPSOS (Separations) 

(Appropriate Letterhead) 

I want to be separated on, the date my (enlistment) (period of required service) expires. I do not 

want to be retained in the active military service beyond that time for medical treatment or 

evaluation. The advantages of retention for treatment or evaluation and possible disability 

separation/retirement have been explained to me. 

(Signature) 

(Name, grade,) USAF 

(Unit of assignment) 

OR 

I, (full name), as the guardian of, (full name), do not want (him) (her) to be retained in the active 

military service for medical treatment or evaluation. The advantages of retention for treatment 

and evaluation and possible disability separation/retirement have been explained to me. 

(Signature) 

(Name)


ATTACHMENT 9 

MEDICAL HOLD/RETENTION BEYOND ETS 

(AIRMEN’S REQUEST) 

(Appropriate Letterhead) 

FROM: (Airmen) (date) 

SUBJECT: Request for Retention Beyond ETS for Medical Treatment or Evaluation 

TO: AFPC/DPSOS (Separations) 

I want to be retained in the active military service beyond, the date my term of service expires, 

for medical treatment or evaluation, and if necessary, for processing for disability separation. I 

understand I will be subject to the obligations of military service in the same manner and to the 

same extent as if my (enlistment) (period of required service) had not expired. 

(Signature) 

(Name, grade), USAF 

(Unit of assignment) 

OR 

I, (full name) , as the guardian of (full name) , want (him) (her) to be retained in the active 

military service beyond the date (his) (her) term of service expires for medical treatment or 

evaluation, and if necessary, processing for disability separation. I understand that retention 

makes (him) (her) subject to the obligations of military service in the same manner and to the 

same extent as if (his) (her) term of service had not expired. 

(Signature) 

(Name)


ATTACHMENT 10 

INVOLUNTARY RETENTION BEYOND ETS 

(COMMANDER’S REQUEST) 

MEMORANDUM FOR AFPC/DPSOS SEPARATIONS 

DATE 

FROM: ## SJA 

SUBJECT: Request to Extend Active Duty Involuntarily– (RANK/FULL NAME/SSN) 

1. Request action in accordance with AFI 36-3208, paragraph 2.4, to continue the Airmen listed 

below on active duty for 90 days past his approved DOS [in anticipation of the preferring of 

charges]/ [to complete court-martial action.]: 

NAME RANK SSN UNIT CODE 

DOE, JOHN SSgt 123-45-6789 00 MXS (15/Court-Martial or 17/investigation) 

2. This individual is currently under investigation with a view toward court-martial. OR The 

court-martial is docketed for (date). 

3. If court-martial action is complete prior to (date), SSgt Doe will be immediately released for 

separation. If SSgt Doe cannot be released, prior to above extension period, a written request for 

further extension will be forwarded before the date of separation. 

(MUST BE AN OFFICER) 

JOHN DOE, Colonel, USAF 

Staff Judge Advocate 

cc: 

1. MPS/CC 

2. Unit/CC


ATTACHMENT 11 

RELEASE FROM RETENTION BEYOND ETS 



FROM: Staff Judge Advocate 

SUBJECT: Release from Retention Beyond ETS, SSgt Joseph D. Doe, SSN 123-45-6789 

1. Release the above Airman from retention beyond ETS immediately. No disciplinary actions 

were taken against the Airman. Our office no longer requires him/her to remain on active duty. 

This Airman will separate within 10 calendar days from the date of this memorandum. 

2. Confirm action have been taken and contact me with any questions at DSN: XXX-XXXX 

and/or email first.last@anybase.af.mil 

(date) 



cc: 

1. MPS/CC 

2. Unit/CC


ATTACHMENT 12 

RELEASE FROM RETENTION BEYOND ETS 

WITH NEGATIVE RESULTS 



FROM: Staff Judge Advocate 

SUBJECT: Release from Retention Beyond ETS, SSgt Joseph D. Doe, SSN 123-45-6789 

(date) 

1. The above Airman has been released from retention beyond ETS. Disciplinary actions were 

taken against the Airman and all actions have been completed. This Airman will separate within 

10 calendar days from the date of this memorandum. 

2. Confirm action have been taken and contact me with any questions at DSN: XXX-XXXX 

and/or email first.last@anybase.af.mil 



cc: 

1. MPS/CC 

2. Unit/CC


ATTACHMENT 13 

INVOLUNTARY (ADMINISTRATIVE) DISCHARGE CHECKLIST 

“This contains information which must be protected in accordance with AFI 33-332 and DoD 

Regulation 5400.11; Privacy Act of 1974 as Amended Applies, and it is For Official Use Only 

(FOUO). “ It must be protected or privacy act information removed prior to further 

disclosure.” 

Section 1. This information is used to prepare separation documents. 

GRADE: ________________ 

SSN: ___________________ 

NAME: __________________________________ 

UNIT & BASE: ___________________________ 

CAFSC: __________________ 

DATE OF NOTIFICATION MEMORANDUM BY UNIT COMMANDER:_____________ 

DATE OF SEPARATION - AFPC will establish a separation date two business days from the date 

of receipt (five days for overseas personnel). If more than two business days (five days for overseas 

personnel) are required, military necessity justification must be provided below: 

Justification for extended DOS: 

_________________________________________________________________________________ 

_________________________________________________________________________________ 

_________________________________________________________________________________ 

NOTE – if more space is required, submit via email to AFPC with other required documentation. 

Section 2. Verify the below items to ensure all applicable actions are completed: 

1. Reenlistment Code (RE) Verification (NOTE: Reenlistment Section must verify the 

Reenlistment Code for accuracy): YES 

2. Drug Abuse Involved: YES NO 

3. Is a CMS case completed for lost time/duty status, if applicable? YES NO N/A 

a. Is the Airman in civilian confinement? YES NO 

NOTE: Personnel in civilian confinement can be separated; however, personnel in 

military confinement cannot be separated. 

4. Is the Airman medically cleared for separation? YES NO 

5. Does the Airman live in base housing/dormitory? YES NO


6. Personnel residing in government quarters and/or assigned overseas only: Can the 

Transportation Management Office (TMO) support a short-notice pick-up of household goods? 

YES NO. If NO, what is the earliest date TMO can pick-up the household goods? 

____________________________ (a date must be provided before AFPC will process). 

7. Is the Airman pending a Medical Evaluation Board (MEB)? YES NO 

(If yes, refer to Section K for Dual Action Processing). 

8. Is the Airman eligible to apply for retirement? YES NO 

(If yes, and the Airman chooses to apply for retirement, refer to Section K for Dual Action 

Processing). 

9. If the Airman is demoted, was the demotion updated in MilPDS? YES NO N/A 

10. Is the Airman being discharged in accordance with AFI 36-3208, paragraph 5.11? 

YES NO If yes, has the Airman ever been deployed to an imminent danger pay 

location? YES Date: __________ NO. If either answer is yes, ensure Attachment 20 

is attached. 

11. Was the Airman entitled to a Discharge board? YES NO. If yes, did the Airman 

waive their discharge board entitlement? YES NO. 

12. I understand the case will be returned by AFPC if all applicable actions are not checked 

and/or annotated. 

Verified by (Rank/Name) (Print): ______________________Duty Phone: ________


ATTACHMENT 14 

APPELLATE REVIEW LEAVE RIGHTS BRIEFING MEMORANDUM 

MEMORANDUM FOR “Inmate Name” 

FROM: “Unit Name” 

SUBJECT: Briefing on Appellate Review Leave 

1. You are hereby directed, pursuant to Article 76A, Uniform Code of Military Justice (UCMJ), 

to take leave pending completion of appellate review of your conviction by court-martial and 

punitive discharge, as identified below. The effective date of your leave will be administratively 

determined and is entered in paragraph 4 below. You are required to complete and return this 

letter. 

Completed by MPE Representative 

Type of Court-Martial __________________ 

Date Adjudged ________________________ 

Date Court-Martial Approved by the Court-Martial Convening Authority 

Sentence__________________________________________________________ 

2. You have accrued ordinary leave in the amount of ___________ days. You elected to [insert 

a or b]: 

a. Receive pay and allowances during the period of accrued leave and then continue on 

unpaid required excess leave; or 

b. Receive a lump sum payment for the accrued leave, as of the day before the required 

excess leave begins, and serve the entire period of required leave on unpaid excess leave. If 

you elect this option, you are only entitled to base pay. This entitlement does not extend to 

allowances or special pay. 

_____________ 

(Airman‟s Initials) 

3. If you have no accrued leave, the entire period of appellate leave will be unpaid excess leave. 

_____________ 


4. Your appellate review leave begins on _____________. 

(Airman‟s Initials)


5. While on appellate review leave, you will remain an Airmen of the United States Air Force on 

active duty, and will be subject to the UCMJ, to lawful orders, regulations, and to be recalled 

from appellate review leave. _____________ 


6. You are required to provide a correct leave address and report any changes to your address to 

HQ AFSFC. The address and contact information is at the end of this memorandum. Failure to 

provide a correct address may result in loss to recoup any pay and allowances, which you may be 

entitled to if your sentence is disapproved or set aside. It may also prevent you from receiving 

important instructions regarding your appellate review case. _____________ 


7. You are subject to recall from appellate leave. Failure to return promptly to your unit (if 

directed by order delivered or mailed to your leave address) could result in placement in absent 

without leave or desertion status and could result in disciplinary action. _____________ 


8. Upon completion of the appellate review, copies of the decision of the appellate tribunals and 

any other action taken will be forwarded to your current leave address. _____________ 


9. You and your dependents will be entitled to medical care, use of military exchange facilities, 

commissaries, and other military welfare benefits. These entitlements may be curtailed or 

terminated for cause; therefore, you and your dependents must follow all applicable rules and 

maintain proper conduct. 

a. Emergency medical or dental care is authorized at US Government's expense ONLY 

when the required treatment cannot be obtained from a Uniformed Services medical 

facility. These facilities include the Department of the Air Force, Army, and Navy or 

Uniformed Service Treatment Facility (USTF) or other government medical facility (i.e. 

Veterans Administration Hospital). _____________ 


b. For non-emergency medical, dental, or maternity care contact your nearest 

TRICARE/CHAMPUS advisor to ensure eligibility. Dependents are not eligible for nonemergency 

dental care. _____________ 


10. To use these benefits, you and your dependents will be issued identification cards in annual 

increments determined by the appropriate service until discharged. Airmen and their dependants 

must comply with service specific dress and appearance standards to receive the identification 

card. _____________ 


11. Obtaining civilian government employment, state unemployment or welfare benefits without 

a DD Form 214, Certification of Release or Discharge from Active Duty may be difficult.


Refer to your home state for eligibility criteria. Your administrative command may request a 

statement of service for you. For additional information, contact HQ AFSFC. ____________ 


12. If the punitive discharge or dismissal is suspended or disapproved by legal authority, you 

may be subject to recall at the discretion of the authority placing you on appellate leave. This 

recall may be extended to allow completion of your current enlistment or obligated service. 

_____________ 


13. When the sentence in your case is finally affirmed after completion of appellate review, you 

may be discharged from the service with a bad conduct discharge, dishonorable discharge, or 

dismissal. If discharged, a DD Form 214 will be issued discharging you from the service. 

_______________ 


14. If your sentence is set aside and no rehearing is held, you may elect retirement (if you meet 

all eligibility requirements), or you may separate upon completion of required active service. 

Retirement or separation will occur at the expiration of your enlistment or convenience of the 

government as appropriate, with a service description as warranted by your service record. If the 

sentence to dismiss is set aside, you may remain eligible for administrative separation 

processing. _______________ 


15. I will remain on appellate leave until discharged, unless ordered to return by competent 

military authority. _____________ 


16. I have reviewed my records review RIP and provided any source documents for missing 

data. _____________ 


17. I have been briefed on my status, obligations, and entitlements while on appellate leave and 

on the appeal process for my case; I was permitted to ask questions regarding this process. 

____________ 


18. Questions regarding the release from appellate review leave should be referred to: 

HQ AFSFC/SFC 

1517 Billy Mitchell Blvd 

Lackland AFB TX 78253-0119 

DSN Number 945-5605 or 945-0845 

Commercial Number 210 925-5605 or 210 925-0845


Briefed by: _______________________ Date: __________ 

(Name, Grade, Title) 

________________________ 

(Signature)


ATTACHMENT 15 

DISCHARGE REVIEW FACT SHEET 

The Air Force Discharge Review Board was set up under 10 U.S.C. 1553 and the Air Force 

Board for Correction of Military Records under 10 U.S.C. 1552. 

What Is a Discharge Review? 

In a Discharge Review, your discharge is examined to decide whether the Service discharged 

you correctly and whether your service was characterized fairly. Discharge policies and 

procedures change from time to time. The Boards that review discharges must consider these 

changes in reviewing your discharge. You may benefit from these changes if you apply. 

Who Is Eligible To Apply for a Discharge Review? 

Former service Airmen may apply for a discharge review or correction of records. If the former 

service Airmen has died or is not mentally competent, the surviving spouse, next of kin, or legal 

representative may sign the application but legal proof must accompany the application. 

How Do I Apply for a Discharge Review? 

STEP 1: You can apply and present your case on your own but several organizations are 

available to help you. These organizations provide free counsel or a representative to assist you 

in your discharge review. The national service organizations (American Red Cross, American 

Legion, Disabled American Veterans, Veterans‟ of Foreign Wars, Jewish War Veterans) are 

listed on the reverse side of the DD Form 293, Application for Review of Discharge or 

Dismissal From the Armed Forces of the United States. You can find the local chapter 

address and telephone number in the telephone directory. 

STEP 2: You do not have to get a copy of your military records but they may help you to 

prepare your discharge appeal, to discuss your case with a counsel or representative, and to 

understand the official reason for your discharge. You can get a copy of your records at no 

charge. Use the attached SF 180, Request Pertaining to Military Records, to request a copy of 

your records before you send in your application form. In section 2, number 1, of SF 180, write, 

"complete service and medical records.” In section 2, number 4, write, "discharge review." 

STEP 3: Submit the right application form. There are two Air Force Boards that consider 

requests to change the characterization and reason for discharges, each of which requires a 

different application form. You may wish to apply first to the Air Force Discharge Review 

Board (AFDRB) using DD Form 293. If the AFDRB‟s decision is unfavorable, you may apply 

to the Air Force Board for Correction of Military Records (AFBCMR) using DD Form 149, 

Application for Correction of Military Record Under the Provisions of Title 10, U.S.C., 

Section 1552. However, you are not required to apply to the AFDRB first. You may apply 

directly to the AFBCMR.


STEP 3.1. To ask for a better type of separation, use DD Form 293 to apply to the Air Force 

Discharge Review Board (AFDRB), if one of the following applies: 

You received an entry-level separation. 

Your service was characterized as under honorable conditions (general). 

Your service was characterized as under other than honorable conditions. 

You received a bad conduct discharge as the result of trial by special court-martial. 

You want to change the reason and authority for discharge. 

Fewer than 15 years have elapsed since you were discharged. 

STEP 3.2. Use DD Form 149 to apply to the Air Force Board for Correction of Military 

Records (AFBCMR) if one of the following applies: 

You want to be reinstated. 

You have been previously denied by the Discharge Review Board. 

You were tried by a general court-martial and sentenced to dismissal or bad conduct or 

dishonorable discharge. 

You feel your reenlistment code is incorrect or unjust. 

Fifteen years or more have elapsed since you were discharged. 

NOTE: AFBCMR applications ordinarily must be submitted within three years of discovering 

errors or injustices in military records. 

STEP 4: Once you have filled out as much of the form as you can, following the instructions on 

the back, mail it to the address shown for your branch of service. 

Can I Review Previous Decisions of the Review Boards? 

Yes. There is an index of decisions of the Review Boards that might help you appeal your 

discharge. The index identifies cases that might be similar to yours and tells why the Review 

Boards decide to upgrade cases. Your state Veterans‟ Affairs Office or one of the service 

organizations listed on the DD Form 293 can tell you where to find the index. If you feel that the 

key to the index or prior cases would be helpful in your appeal, you can get copies by writing to: 

DA Military Review Boards Agency, 

ATTN: SFBA (Reading Room), 

Room 1E520, The Pentagon, 

Washington DC 20310 

How Can I Get a Copy of the Instruction Under Which I Was Discharged? 

To get a copy of the pertinent part of the instruction under which you were discharged, as well as 

the current version of the instruction, write a letter indicating both your date of separation and 

the reason and (or) authority as shown on your official separation document. You can also 

obtain a copy of the instruction that guides the Review Boards procedures. Send the request to: 

DA Military Review Boards Agency, 

ATTN: SFBA (Reading Room), Room 1E520, 

Pentagon, Washington DC 20310


Do I Have To Go to Washington for the Discharge Review? 

No. The Discharge Review Boards conduct reviews throughout the country. See the back of DD 

Form 293. The Correction Boards do not travel; they only conduct reviews in Washington. The 

Correction Board almost never requires a veteran to come to Washington DC for a hearing. 

Do I Have To Appear Before a Discharge Review Board in Person? 

No, but it may help if you do. You may also request that the Board decide whether to upgrade 

your discharge without a hearing, based on your military service record and any other 

information you send by mail. The back of the DD Form 293 discusses the types of reviews that 

are available. 

Where Do I Send My Request for Discharge Review? 

The addresses to which the forms are to be submitted are listed on SF 180, and DD Forms 149 

and 293. 

NOTE: Regardless of any action by a Discharge Review Board, a discharge under other than 

honorable conditions that resulted from a period of continuous, unauthorized absence of 180 

days or more bars you from receiving benefits administered by the Department of Veterans‟ 

Affairs.


ATTACHMENT 16 

INDIVIDUAL READY RESERVE AGREEMENT 

CONDITIONAL FOR ENLISTED SEPARATION PAY 

"This contains FOR OFFICIAL USE ONLY (FOUO) information which must be 

protected under the Privacy Act and AFI 33-332." 

AUTHORITY: Title 10 U.S.C., Section 8013 and Executive Order 9397 

PURPOSE: To process separation pay 

DISCLOSURE IS VOLUNTARY: If you do not furnish your SSN and address, we cannot 

process your separation pay. 

a. As a condition to receiving separation pay, I agree to serve in the Individual Ready 

Reserve for a period of not less than 3 years following my separation from active duty. 

b. I understand that if I have not completed my military service obligation (MSO) at the 

time of my separation from active duty, the 3-year period I have agreed to serve in the 

Ready Reserve will begin on the day after I have completed my MSO. 

c. I understand the Air Force is not under any obligation to offer me an enlistment in the 

Individual Ready Reserve and I understand that I may not be enlisted in the Individual 

Ready Reserve. I understand that I will not be enlisted in the Individual Ready Reserve if 

I am separated for reasons that make me ineligible for enlistment. 

d. I understand that if I later become eligible for retired or retainer pay under United States 

Code, Title 10 or Title 14, based on active duty service for which I received separation 

pay, I will have an amount deducted from each payment of that retired or retainer pay 

until the amount deducted equals the total amount of separation pay. 

e. I understand that if I later become eligible (as a result of the service upon which my 

separation pay amount is based) for disability compensation administered by the 

Department of Veterans Affairs (DVA), the DVA will withhold such payments until the 

amount withheld equals the gross amount of separation pay. 

__________________________ ________________________ ____________ 

Name/Grade/SSN Signature Date 

(1) I do not agree to serve in the Individual Ready Reserve for a period of 3 years 

following my separation from active duty. 

(2) I understand that I will not receive separation pay. 

_____________________________ ____________________ ____________ 

Name/Grade/SSN Signature Date


ATTACHMENT 17 


CONDITIONAL FOR OFFICER SEPARATION PAY 

"This contains FOR OFFICIAL USE ONLY (FOUO) information which must be protected 

under the Privacy Act and AFI 33-332." 


PURPOSE: To provide information to receive separation pay. 



I agree to serve in the Ready Reserve for a period of not less than 3 years following my 

separation from active duty. I understand that: 

a. If I have not completed my military service obligation (MSO) at the time of my 

separation from active duty, the 3-year period I am now agreeing to will not begin on the 

day after I have completed my MSO. 

b. The Air Force is not under any obligation to offer me an appointment to the Ready 

Reserve. 

c. I will not be appointed in the Ready Reserve if I am separated for reasons that make me 

ineligible for such appointment. 

d. If I later become eligible for retired or retainer pay under United States Code, Title 10 or 

Title 14, based on active duty service for which I received separation pay, I will have an 

amount deducted from each payment of that retired or retainer pay until the amount 

deducted equals the total amount of separation pay. 

e. If I later become eligible (as a result of the service upon which my separation pay amount 

is based) for disability compensation administered by the Department of Veterans Affairs 

(DVA), the DVA will withhold such payments until the amount withheld equals the gross 

amount of separation pay. 

_______________________ __________________________ ____________ 



ATTACHMENT 18 


TO RECEIVE VOLUNTARY SEPARATION PAY (VSP) 

"This contains FOR OFFICIAL USE ONLY (FOUO) information which must be protected 

under the Privacy Act and AFI 33-332." 


PURPOSE: To provide information to receive separation pay. 



I agree to serve in the Ready Reserve for a period of not less than 3 years following my 

separation from active duty. I understand that: 

a. If I have not completed my military service obligation (MSO) at the time of my 

separation from active duty, the 3-year period to which I am agreeing to serve will not begin 

until the day after I have completed my MSO. 

b. I understand the Air Force is not under any obligation to offer me an appointment in the 

Ready Reserve and I understand that I may not receive an appointment to the Ready Reserve. 

c. I understand that if I later become eligible for retired or retainer pay under Title 10 or 

Title 14, U.S.C., based on active duty service for which I received separation pay, I will have 

an amount deducted from each payment of that retired or retainer pay until the amount 

deducted equals the total amount of separation pay. 

d. I understand that if I later become eligible (as a result of the service upon which my 

separation pay amount is based) for disability compensation administered by the 

Department of Veterans Affairs (DVA), the DVA will withhold such payments until the 

amount withheld equals the gross amount of separation pay less the amount of Federal 

income tax withheld. 

e. I understand that if I have received any part/all of voluntary separation pay under this 

program and later return to active duty (regardless of Service), including a full time active 

duty position in the Reserve or Guard, I will have the amount deducted from my pay 

(schedule to be determined) until such time that the total deducted from basic pay equals the 

total amount received. Exceptions: members involuntarily recalled to active duty or full-time 

National Guard duty IAW certain subsections of US Code 10 and 32. Additionally, members 

who perform active duty or full-time National Guard duty in accordance with section 

101(d)(1), 101(d)2, 101(d)5, 12301(d) (insofar as the period served is less than 180 

consecutive days with the consent of the member), and 12319, or 12503 of title 10, or section 

114, 115, or 502(f)(2) of title 32 (insofar as the period served is less than 180 consecutive 

days with consent of the member), will not be subject to recoupment.


_______________________ __________________________ ____________ 



ATTACHMENT 19 

STATEMENT OF UNDERSTANDING FOR AIRMEN APPLYING FOR 

SEPARATION UNDER THE FORCE MANAGEMENT PROGRAM 

(1) This request is submitted under the FY 10 Force Management Program. 

(2) I understand application under LADSC Waiver Program or Enlisted Contract Waiver 

Program does not guarantee approval. Although a certain Active Duty Service 

Commitment (ADSC) may be fully or partially waived, there is no guarantee it will 

be waived. Approval/disapproval determination will be based on the best interests of the 

Air Force. 

(3) I will not make any irrevocable commitments assuming approval of this request. 

This includes, but is not limited to, acceptance of civilian employment, new home 

purchase, or financial commitments in anticipation of an approved date of 

retirement/separation, etc. I understand that any part of the program, or eligibility 

criteria, may close/change at any time with little or no notice. 

(4) I understand I may not submit a request to extend my DOS or submit a request to 

withdraw my retirement/separation application unless I am selected for promotion. If a 

bona fide hardship reason arises, I may request an extension/withdrawal by providing 

documentation and evidence to support my hardship request. If submitted, I understand 

my request may be disapproved. 

(5) I understand that if I retire or separate prior to completing active duty service I 

agreed to serve for receiving education assistance, special pay or bonus money, I will 

reimburse the Air Force a percentage of the cost involved unless otherwise specified in 

this PSDM. Education assistance includes such programs as: Armed Forces Health 

Profession Scholarship Program, Uniformed Services University of the Health Sciences, 

ROTC College Scholarship, Air Force Academy, Tuition Assistance, Missile Crew 

Member Education Program, and Air Force Institute of Technology. 

(6) I understand other provisions of law can adjust my approved/pending 

retirement/separation date. 

(7) I understand that if I am currently enrolled in the Montgomery GI Bill (MGIB) and 

separate, I must serve at least 30 months of a 3-or-more-years commitment, or at least 20 

months of a commitment less than 3 years to be eligible for the MGIB (visit your 

servicing Education Center for other options).


(8) I understand that if I am currently enrolled in the Post 9/11 GI Bill Transferability, 

the amount of any transferred entitlement under GI Bill transferability (Title 38 § 3319), 

Authority to Transfer Unused Education Benefits to Family Members, that is used by a 

dependent of the individual shall be treated as an overpayment of educational assistance 

and will be recouped. 

_______________________ 

Signature 

_____________________ 

Date


ATTACHMENT 20 

MENTAL DISORDER DISCHARGE (MDD) CHECKLIST 

FOR COMMANDERS 

The below checklist is designed to assist Commanders and Staff Judge Advocates in processing 

administrative discharges in accordance with AFI 36-3208, Administrative Separation of Airmen, 

paragraph 5.11. Steps 1 through 4 must be met before initiating discharge action for Airmen 

diagnosed with a mental disorder. When the primary basis for discharge is “Personality 

Disorder” AFI 36-3208, paragraph 5.11.9 and the Airman served in an imminent danger pay 

area, steps 5 through 9 must be completed before initiating discharge action. Please note the 

steps and criteria below include steps performed by the Medical Treatment Facility (MTF) and 

are included for the Commander‟s situational awareness. 

Step 1 OPR 

MTF 

Step 2 OPR 

MTF 

Step 3 OPR 

MTF 

NOTES: 

Step 4 OPR 

Commander, 

supervisor 

Yes No Has Airman been diagnosed with a mental disorder by a 

psychiatrist or PHD-level psychologist in accordance with 

the Diagnostic and Statistical Manual or Mental Disorders 

(DSM)? 

Yes No Does diagnosis indicate the disorder is so severe that the 

Airman‟s ability to function effectively in the military 

environment is significantly impaired? 

Yes No Was the Airman informed that MDD diagnosis does not 

qualify as a disability nor entitle the Airman to disability 

benefits? NOTE: If this statement does not appear in the 

diagnosis, it may be added to the discharge notification 

memorandum. 

Yes No Was the Airman counseled regarding his or her 

deficiencies and afforded an opportunity to overcome 

them? Indicate counseling method and dates. Ensure an 

EPR is initiated in accordance with AFI 36-3208, 

paragraph 6.4 and AFI 36-2406, Table 3.7, if required. 

Documentation or observed behavior of specific 

deficiencies in appropriate counseling or personnel 

records and include history from sources such as 

supervisors, peers, and others, as necessary to establish 

that the behavior is persistent, interferes with assignment 

to or performance of duty, and has continued after the 

Service member was counseled and afforded an 

opportunity to overcome the deficiencies. 

Counseling: 

Step 5 OPR Yes No Is the diagnosis in accordance with AFI 36-3208,


MTF 

Step 6 OPR 

MTF 

Step 7 OPR 

MTF 

Step 8 OPR 

MTF 

Step 9 OPR 

MTF 

AFMOA/SGHW 

paragraph 5.11.9 (Personality Disorder) and has Airman 

served or is currently serving in imminent danger pay 

area? 

If no, discharge action may proceed if deemed 

appropriate. 

If yes, the diagnosis must be corroborated by a peer or 

higher-level mental health professional and be endorsed 

by the AF/SG or designee. (See steps 6 through 9). See 

note below. 

Yes No Did a peer or higher-level mental health professional 

corroborate the diagnosis? 

If there is a single diagnosis is by a multidisciplinary team 

including at least two qualifying mental health 

professionals, both mental health professionals must sign 

the diagnosis, indicating their independent professional 

judgment. In addition, both mental health professionals 

must be military service members, DoD employees, or 

DoD contract civilians. 

Yes No Does diagnosis address post-traumatic stress disorder? 

Yes No Does diagnosis address other mental illness, comorbidity? 

Yes No Did the AF/SG or designee endorse the diagnosis? 

NOTE: If the answer to steps 6 through 9 is yes, then 

discharge action may proceed if deemed appropriate. 

NOTE: The MTF will forward through command channels the diagnosis of an Airman who has 

served or who is currently serving in an imminent danger pay area to obtain the AF/SG or 

designee endorsement.


ATTACHMENT 21 

APPELLATE REVIEW LEAVE REQUEST 

1. BASIC GUIDANCE - Ordinary leave cannot be used in conjunction with appellate leave; if 

the Airman departs the permanent duty station, with no plans of returning, unless ordered to by 

competent authority. If the Airman is allowed to remain in the local area for the duration of 

ordinary/accrued leave, input the ordinary leave entry into Leave Web. The Airman is required 

to return to the unit to acknowledge (sign-in) upon return from ordinary leave. 

2. OVERSEAS PROCEDURES - If the overseas unit commander approves the appellate 

leave, the overseas FSO issues the leave number and enters the leave into the military pay 

system. While on appellate review leave in the CONUS, the Airman is assigned to a FSO closest 

to the appellate leave address. The CONUS FSO accepts responsibility for the Airman‟s 

appellate leave status once the Airman arrives at their appellate leave destination. 

3. OPTIONS AND INFORMATION CONCERNING ACCRUED LEAVE - The Airman 

has three options to consider for accrued leave in conjunction with the appellate review process. 

Regardless of the options the Airman chooses, ensure the FSO is informed of the request prior to 

the Airman departing their permanent duty station. Each option has different requirements the 

Airman must be briefed on as described below: 

a. Sell Back Leave - Airmen may sell their leave providing they have not sold more than 

60 days of leave total during their career. Leave that is sold back is for base pay alone and is 

considered a one-time payment. One-time payments are taxed normally within federal and 

state statutes. 

b. Receive Pay and Allowances for the Accrued Leave Balance While on Appellate 

Leave A “no pay” status is indicated once the accrued leave is expended. This status allows 

the Airman to receive the following entitlements: Base pay, Basic Allowance for 

Subsistence (BAS) and Basic Allowance for Housing (BAH) minus normal taxes, if 

applicable i.e., the Airman has dependents to support. 

c. Combination of Options a and b Above Airmen may sell back a specific number of 

leave days and receive payment for the remainder. 

PREPARING THE APPELLATE LEAVE FORM 

1. Assist Airmen in preparing the AF Form 988, Leave Request/Authorization for 300 days. 

2. Accomplish only one form for the Airman‟s appellate review leave.

Personnel Services Delivery Guide 22 June 2010 152

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