Council Minutes (Unreserved) - 1 December 2003 - Jesus College

Unreserved Business College Council 1 December 2003
UNCONFIRMED
MINUTES
COLLEGE COUNCIL
Minutes of a meeting of the College Council held on 1 December 2003 in the
Prioress's Room.
There were present: the Master, Dr Alexander, Revd Dr Jenkins, Professor Cipolla,
Dr Fennell, Dr Ian Wilson, Professor Mitchell, Dr Clackson, the Senior Bursar, the
Senior Tutor, Dr Wilkinson, Mr Hare, Professor Dowdeswell, Dr Saxena;
Mr S. Day, Mr R. Foulkes, Miss V. Eyre-Brook, Mr N. Dimmock; the Master's
Assistant (in attendance).
PART I
UNRESERVED BUSINESS
822. Apologies
Council received apologies for absence from the President and Dr Kearns.
823. New Members of Council
The Master welcomed Professor Cipolla, Professor Dowdeswell and Dr Kearns as
new members of Council.
824. Minutes
The minutes of unreserved business of the meeting held on 10 November 2003
were approved and signed.
825. Development Committee
Council received the unconfirmed minutes of the meeting of the Development
Committee held on 10 November 2003. The Master undertook to ensure that
future Development Committee minutes would differentiate that it is Dr Ian
Wilson who is a member of that Committee.
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826. May Ball 2004
Council received from the May Ball Committee 2004 a proposal seeking
permission to hold a May Ball within the precincts of the College from 8.45pm on
14 June 2004 until 6am on 15 June 2004, supported by details of its arrangements
and two provisional budgets. Council was pleased to note the inclusion of alumni
and approved the proposal as submitted in principle, subject to:
(a) the full agreement of the Gardens Committee on all related matters; and
(b) full consultation with the Domestic Bursar on all appropriate matters, notably
North Court.
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Unreserved Business College Council 1 December 2003
827. May Ball 2005 – Survey of Student Community
Mr Day undertook to ensure a paper is presented to Council concerning the 2005
and future May Balls, showing the results of a survey to be conducted of the
student community to establish if May Balls are favoured over Events, and to also
include information as to numbers of Jesus College students attending previous
May Balls and Events as well as total attendance figures.
828. North Court: Report of College Project Board
Through the Master, Council received the first report of the College Project Board
prepared by the Domestic Bursar.
829. Events in Chapel
On the recommendation of the Dean of Chapel, Council gave permission for the
following events to take place in the College Chapel:
(a) Internal Bookings
(i) Renaissance Play
(Organizer: Laura Allsop)
Additional date
Wednesday 26 November, 2003
10.15 p.m.
+ Rehearsals:
18, 20, 22 & 24 November 11.00 a.m. – 3.00 p.m.
& Sunday 23 November
1.00 – 4.30 p.m.
(ii) JCDS Christmas Pantomime
(Organizer: Olav Henricson-Bell)
Thursday 4 December 2003
8.00 p.m.
(iii) Byron Consort
(Organizer: James Kennerley)
Saturday 31 January 2004
7.30 – 8.30 p.m.
+ Rehearsal 3.00 – 4.45 p.m.
(iv) JC Concerts
(Organizer: Sam Gladstone)
Tuesday evenings Lent Term 2004
7.30 p.m.
(b) External Bookings
(i) Music for Cello & Piano
Jonathan Fistein (cello) &
Andrew Black (piano)
Friday 27 February 2004
8.00 p.m.
(ii) Cambridge University Chamber Choir
(Organizer: Liz Fleming)
Saturday 15 May 2004
8.00 p.m.
+ Rehearsal 1.00 - 4.30 p.m.
(c) Cancellation
Saturday 6 December 2003
(Organizer: Anne Roberts)
Renaissance Vocal Group ‘Corde’
Concert on The Drama of Christ’s Life
8.00 p.m.
(submitted to Council 20/10/03)
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Unreserved Business College Council 1 December 2003
830. Student Affairs Committee
Council received the unconfirmed minutes of the meeting of the Student Affairs
Committee held on 3 November 2003.
831. Bursarial Committee
Council received the unconfirmed minutes of the unreserved business of the
meeting of the Bursarial Committee held on 17 November 2003.
832. Request for Sponsorship: The Tenth International Congress on Mathematical
Education (B.5298)
On the recommendation of the Bursarial Committee, Council declined the request
from the Joint Mathematical Council of the United Kingdom to sponsor United
Kingdom participants in the Congress.
833. North Court and Related Projects (B.5301(a))
Council noted that the total costs for North Court, the workshop compound, the
extension of the cricket pavilion (to provide new changing facilities) and the
relocation of the College bar had risen from an estimated £9,586,000 to
£10,712,000, brought about by the following:
(a) initial costs had been based on sketches which have now been developed to
full plans and the costs reflect this higher level of definition combined with
various improvements on the original, such as the enlargement of the
extension to the pavilion to accommodate more than thirty players at any one
time and this has, in turn, increased the cost of providing showers and other
services;
(b) in line with customer expectation and the long term benefit in terms of
durability and running costs, the quality of finishes has been improved from
those originally planned; and
(c) the amount of £542,000 of College Direct Costs were not included within the
Henry Riley spreadsheet (much of these were identified in the original paper
submitted to Council and following completion of the projects certain of the
external properties can be sold and this should enable a large part of these
costs to be recovered).
On the recommendation of the Bursarial Committee and subject to the North
Court Project Board being satisfied with the detailed proposals, Council approved
the expenditure of £10,712,000.
834. Charitable Donations Committee
Council received the unconfirmed minutes of the meeting of the Charitable
donations Committee held on 20 November 2003 and,
(a) noted the following regular payments:
Annual distribution approved by Council £8,695.00
Regular Uncommitted £
Perse School for Girls Appeal 250.00
Perse Millennium Campaign 250.00
Hills Road Sixth Form College 250.00
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Unreserved Business College Council 1 December 2003
Long Road Sixth Form College 250.00
Netherhall School 250.00
*Cambridge Philharmonic Society 60.00
Cambridge Preservation Society 60.00
Cambridge Marriage Guidance Council 60.00
Cambridge Samaritans 60.00
Cambridge Society for the Application of Research (Varies: Annual Sub) 100.00
Cambs. Historic Churches Trust 60.00
Cambs. Wildlife Trust 60.00
*East Anglian Adoption Society 60.00
Fisher House (Chaplaincy for Catholic Undergraduates) 100.00
Friends of Fitzwilliam Museum 100.00
Friends of Kettles Yard (Varies: Annual Sub) 51.00
Royal School of Church Music (Varies: Annual Sub) 63.00
Student Community Action 200.00
Cogwheel 250.00
Eating Disorders Project 250.00
*Elmstead Poor 30.00
EMMAUS 250.00
(BRIDGE) FOCUS 250.00
British Institute of Florence 60.00
British Institute of Paris 25.00
British Institute of Archaeology at Ankara 35.00
British Records Association (Varies: Annual Sub) 42.00
British School at Athens 60.00
British School at Rome 100.00
British School of Archaeology in Iraq 30.00
Friends of Cambridge University Library 100.00
*Tendring Hundred Farmers Club 30.00
Youth Action Cambridge 200.00
Wintercomfort for the Homeless 250.00
Total Uncommitted 4,246.00
Balance available 8,695.00
* The Senior Bursar is investigating whether these should continue to be paid.
(b) on the recommendation of the Charitable Donations Committee, Council
agreed the following grants be made:
Cambridge Conference of Contemporary Poetry
Cambridge Family Mediation Service 200
Cambridge STIMULUS Project 250
Cambridge Women’s Aid 200
Campus Children’s Holidays 200
Kids Club 2000 200
1,150
(c) and also agreed that the following applications be declined:
Arbury County Primary School
BBC Radio Cambridgeshire Trustline Auction
Cambridgeshire & Peterborough Biodiversity Partnership
Fen Ditton Community Primary School
Ladybird Play & Toddler Group
Sarah Price
Shape Cambridge
Student Community Action (receives money regularly)
Sue Ryder Foundation
£
100 (Guest rooms for 3 nights)
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Unreserved Business College Council 1 December 2003
835. Junior Member of Council: Outgoing JCSU President
Noting that this would be the last attendance as President of the JCSU, Council
thanked Mr S. Day for the contribution he had made to the business of Council.
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