9 May 2005 - Jesus College

Unreserved Business College Council 9 May 2005
COLLEGE COUNCIL
Minutes of a meeting of the College Council held on 9 May 2005 in the Prioress's
Room.
There were present: the Master, the President, Mr Ray, Dr Harcourt, Dr Sørensen,
Dr Mengham, Rev'd Dr Jenkins, Professor Mitchell, Dr Bacon, Dr Clackson, the
Senior Bursar, the Senior Tutor, Dr Wilkinson, Professor Dowdeswell, Dr Saxena;
Mr A. Watson, Miss E.L. Figures, Miss C.A. Sikorski, Mr J.R. McMahon; the
Master's Assistant (in attendance).
PART I
UNRESERVED BUSINESS
1488. Apologies
Council received apologies for absence from Dr Alexander.
1489. May Ball 2005: Attendance by May Ball 2005 Committee President
At the instance of the Master, Council agreed the attendance of Mr T. Little,
President of the May Ball 2005 Committee, so that he could update Council on
ticket sales and the arrangements for the Ball.
1490. Minutes
The minutes of unreserved business of the meeting held on 14 March 2005 were
approved and signed.
1491. May Ball 2005: Update
Mr T. Little reported encouraging numbers of tickets sold (about one thousand) as
well as some dining tickets (about thirty-seven). Some arrangements had been
refined, eg the fun-fair will be moved slightly so that delivery lorries will not have
to encroach so far onto the hockey pitch. The Fire Officer and Cambridge City
Council had approved plans for the Ball and a provisional licence had been issued.
Liaison with the Domestic Bursar would continue; the Committee are most
anxious to avoid any problems encountered last year or in previous years,
particularly the dismantling of marquees, which this year would be removed as
speedily as possible (there being a penalty clause) – particularly in the light of the
impending Sculpture in the Close exhibition.
The Committee were keen for the Ball to be more inclusive and, in an endeavour
to encourage the attendance of more Fellows, it was proposed that Fellows be
offered tickets at reduced cost, on the understanding that they would not stay
beyond a certain time – the price to be fixed on a pro rata basis.
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Unreserved Business College Council 9 May 2005
1492. JCCS Travel Bursaries
Council noted that:
(a) at its March meeting, the executive committee of the Jesus College Cambridge
Society agreed to donate £1,000 each year for five years starting in 2005 to
fund two travel bursaries of £500 each for undergraduates of the College; and
(b) in order to help raise the profile of the Society amongst undergraduates, the
committee expressed a wish that these bursaries be advertised as Jesus College
Cambridge Society Travel Bursaries and be available to undergraduates only.
Recognising that graduates have access to other funds Council agreed that the
bursaries be offered to undergraduates, with a review after three years.
Accordingly, Council further agreed that the placing of the undernoted
advertisement for the bursaries should take place before the division of Lent term,
to give applicants ample time for planning.
Jesus College Cambridge Society Travel Bursaries
Applications are invited from undergraduates of the College for one of two long
vacation travel bursaries of £500 funded by the Jesus College Cambridge Society,
whose members are all alumni of the College. Preference will be given to those
who would find it difficult to travel without the help of a bursary. Applications
should be sent by e-mail to senior-tutor@jesus.cam.ac.uk before 28 May. They
should contain outline plans and estimates of costs together with an indication of
how much the applicant can afford to contribute. Awards will be decided by
Council at its second meeting in Easter Term.
1493. College Chapel: Services and Sacraments
Council noted the following:
Weddings
(i) Silvia Garnsey (daughter of Professor Garnsey)
& Cameron Hepburn
Sunday 9 April 2006
(ii) Emily Mitchell (former graduate student)
& Mark Dourish
Saturday 2 September 2006
3.30 p.m.
2.00 p.m.
1494. Events in Chapel
On the recommendation of the Dean of Chapel, Council gave permission for the
following events to take place in the College Chapel:
1. Internal Bookings
(i) JCMS May week lunchtime recitals
(Organizer: Mr L. Lok)
Monday 20, Tuesday 21 &
Wednesday 21 June 2005
J.C.M.S. Rehearsals changed to:-
Tuesday 14 June
Thursday 16 June
Sunday 19 June
1.00 – 2.30 p.m.
1.45 – 5.15 p.m.
1.45 – 5.15 p.m.
12.15 – 2.15 p.m.
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Unreserved Business College Council 9 May 2005
(ii) Sculpture Exhibition
Visitors + Opening
(Organizer: Dr Roseblade)
Sunday 26 June 2005
2. External Bookings
(i) Margaret Beaufort Institute
Musical Evening Fundraising Event
(Organizer: Mrs Elizabeth Jacobs)
Friday 18 November 2005
8.00 p.m.
(ii) Oriana Singers’ Concert
(Organizer: Mavis Rennie)
Saturday 15 July 2006
8.15 p.m.
+ Rehearsal 2.00 – 4.30 p.m.
(iii) Jesus College Choir Recording
(Organizer: Mr Dan Hyde)
Wednesday 29 & Thursday 30 June 2005
1495. Student Hardship: Access
From the Senior Tutor, Council received comparative data, prepared by the
Financial Tutor, concerning awards from the Access Fund in this and the previous
year, as follows:
Hardship 2004-2005 2003-2004
Number of applications made 19 17
Number of successful applications 19 15
Number of unsuccessful applications 0 2
Range of grants given £210-£1,860 £50-£1,830
Total amount given in grants £16,830 £12,870
Number of successful undergraduate applications 14 3
Number of unsuccessful undergraduate applications 0 1
Total amount given in grants to undergraduates £12,470 £410
Number of successful graduate applications 5 5
Number of unsuccessful graduate applications 0 1
Total amount given in grants to graduates £4,360 £12,460
1496. Cambridge Bursaries (formerly Newton Trust Bursaries)
From the Senior Tutor, Council received comparative data, prepared by the
Financial Tutor, concerning awards of Cambridge Bursaries ((formerly Newton
Trust Bursaries) in this and the previous year as follows:
Cambridge Bursaries (formerly Newton Trust) 2004-2005 2003-2004
Number of applicants as at January 2005 69 85
Number of successful applications 61 75
Number of unsuccessful applications 1 2
Minimum grant £50 £50
Maximum grant £1,000 £1,000
Value of grants awarded to date £48,375 £57,175
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Unreserved Business College Council 9 May 2005
1497. Educational Board
Council received the unconfirmed minutes of the unreserved business of the
meeting of the Educational Board held on 14 March 2005.
1498. Access Liaison Officer
At the instance of the Senior Tutor and noting approval for the post expires on 29
July 2005 Council agreed, subject to Bursarial Committee approval, the
continuance of the Access Liaison Officer post on the current shared basis with
Homerton and Christ's Colleges.
1499. Jesus College Study Grants: Award
On the recommendation of the Senior Tutor and Financial Tutor, Council agreed
the award of twenty nine study grants (plus eight possible additional grants)
ranging in value from £50 to £600, with £9,470 being the total allocated (plus a
possible additional £2,900).
1500. Jesus College Study Grants: Award from the General Scholarship Fund
Council noted that the current balance in the General Scholarship Fund is
approximately £170,000 and that undergraduate contributions from the
Development Office for the first two quarters of this year total £36,000. On the
recommendation of the Senior Tutor, Council approved a further sum of £2,000
from the General Scholarship Fund to enable the awarders to make further Study
Grants (if required) to deserving applicants.
1501. Long Vacation Projects - Expenditure: IT Department
On the recommendation of the Bursarial Committee (agreed by circulation),
Council agreed the following IT related expenditure:
(a) Data storage - replacement and future-proofing with SAN totalling £37,835;
and
(b) Introduction of a Messaging Service totalling £7,460.71
1502. Long Vacation Projects – Expenditure: 17 and 32 New Square
On the recommendation of the Bursarial Committee (agreed by circulation),
Council agreed the following expenditure:
(a) for refurbishment work at 17 New Square at the tender price of £151,850;
and
(b) for refurbishment work at 32 New Square at an estimated cost of £210,000.
1503. IT Department Review: Working Party Report (CM.979, 1465)
Council received the revised report and noted the additional information, which
clarified the present duties of the IT Department personnel. Council agreed the
report be copied to members of the Society with the addition of a summary sheet,
in time for discussion at the 16 May 2005 Society Meeting.
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Unreserved Business College Council 9 May 2005
1504. Quincentenary Library Roof Windows
Council received the Domestic Bursar's report and noted the major failure of
existing roof window fittings and the associated serious safety implications.
Council also noted that the short-term solution, to achieve safe operation would
be completed during the first week of May. On completion of this phase, Council
further noted that work will commence to determine the cause of failure, the best
method for permanent repair and where responsibility for this fault should rest.
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