Ghana Project to Support the Operationalization of the In ... - JICA

Module 2 Operational Manual at District Level
arrangements for the planning. The following explains the arrangements in detail.
1. Participants
Determine how many times the INSET activity should be organised to cover all the
expected participants in the district.
For example, if the total number of expected participants is 100 and one workshop
accommodates 20 people at a time, it means that the same workshop should be
organised 5 times to cover all. In other words, the INSET should be organised in 5
batches.
Avoid inviting those who have already participated in the training with similar content.
To make the training cost-effective, it is necessary to determine the appropriate number
of participants to invite. When planning the number of participants, check the Record of
Orientation/Training for HT and CL (ROOT) form, which is the record that provides
information on the Orientation/Training that HTs and CLs have already participated in.
This process should help the planner to avoid inviting the same person again. Use the
form “List of Participants” (Form 1 (2-3/4)).
Increase attendance rate at the training programme
Get a confirmation of attendance from the participants well in advance of the INSET
activity. This process should help the planner to avoid ordering meals for those who are
not coming. Make participants’ attendance sheet.
2. Trainers/facilitators
Facilitators for each INSET activity are described in Appendix 1 of this module. The HT
and CL will have been trained as facilitators of SBI/CBI activities through the HT/CL
orientation, and CL training.
3. Location
The venue for the INSET activity should be decided considering the number of the participants
and facilities they need. A suitable venue would be:
Centrally located in the district or located in each cluster (easily accessible for
participants); and
Large enough to accommodate all participants.
A place with the necessary equipment.
To ensure cost effectiveness, the training budget has to be reasonably utilised. Where possible it
is proposed that public facilities such as Senior Secondary School (SSS), Teacher Training
College (TTC) and schools are used as venues for the INSET activities. Cost of transport and
accommodation should be kept at the minimum.
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