Guide to Financial Issues relating to FP7 Indirect Actions - KoWi

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TABLE OF CONTENTS PART 1: FP7 EC GRANT AGREEMENT - CORE ...................................... 7 Article 5 of ECGA – Maximum financial contribution of [the Union] [Euratom] ...................... 7 Article 5.1 of ECGA – The Financial Contribution of the Union/Euratom ..................................... 7 Article 5.2 of ECGA – Financial content of Annex I to ECGA ...................................................... 8 Article 5.3 of ECGA – Bank account.............................................................................................. 9 Article 6 –Pre-financing............................................................................................................ 10 Concept and calculation of the pre-financing (+ Article II.6 of ECGA)........................................ 10 Contribution to the Guarantee Fund (+ Article II.20 of ECGA) .................................................... 11 Article 7 of ECGA – Special clauses ........................................................................................ 11 PART 2: FP7 EC GRANT AGREEMENT – ANNEX II – GENERAL CONDITIONS ......................................................................................... 12 Article II.1 of ECGA – Definitions – No financial issues ......................................................... 12 Explanation on the definition of research organisation, SMEs and public bodies under Article II.16. ......................................................................................................................................... 12 PART "A": IMPLEMENTATION OF THE PROJECT ......................... 12 SECTION 1: GENERAL PRINCIPLES ............................................................ 12 Article II.2 of ECGA – Organisation of the consortium and role of coordinator....................... 12 Can these coordination tasks be performed by other beneficiaries/third parties? .......................... 12 Can part of the management tasks be performed by other beneficiaries? ...................................... 12 Can there be a scientific coordinator other than the Coordinator? ................................................ 12 Can a financially weak legal entity be coordinator of a project? ................................................... 13 Article II.3 of ECGA – Specific performance obligations of each beneficiary – No financial issues ........................................................................................................................................ 14 SECTION 2: REPORTING AND PAYMENTS ............................................ 14 Article II.4 of ECGA – Reports and deliverables ...................................................................... 14 Articles II.4.1, II.4.2 II.4.3 and II.4.5 II.4.8 of ECGA ............................................................. 14 Article II.4.4 of ECGA – Certificate on the financial statements and certificate on the methodology ................................................................................................................................. 15 Article II.5 of ECGA – Approval of reports and deliverables, time-limit for payments ............ 25 Article II.5.1 – Approval of reports and deliverables at the end of each reporting period ............. 25 Article II.6 of ECGA – Payment modalities ............................................................................. 25 Article II.6.1.a) – Pre-financing at the start of the project ............................................................. 25 4
Article II.6.1.b) – Interim payments following the approval of periodic reports ........................... 26 Article II.6.1.c) – Final payment following the approval of final report ....................................... 26 Article II.6.4 – Conversion rates ................................................................................................... 27 SECTION 3: IMPLEMENTATION ..................................................................... 28 Article II.7 of ECGA – Subcontracting ..................................................................................... 28 Article II.7.1 – Definitions ............................................................................................................ 28 Article II.7.2 – Tasks which can be subcontracted and conditions ................................................ 29 Article II.7.3 – Minor tasks ........................................................................................................... 31 Article II.7 of ECGA in combination with special clause 25 .................................................... 31 Article II.8 of ECGA – Suspension of the project ..................................................................... 31 Article II.8 II.13 of ECGA – No financial issues ................................................................. 32 PART "B": FINANCIAL PROVISIONS .......................................................... 32 SECTION 1: GENERAL FINANCIAL PROVISIONS ............................ 32 Article II.14 of ECGA – Eligible costs of the project ............................................................... 32 Article II.14.1 – Eligibility criteria ............................................................................................... 33 Article II.14.2 of the ECGA – Costs of third parties – Costs of resources made available and costs of third parties carrying out part of the work........................................................................ 46 Article II.14.3 of ECGA – Non-eligible costs ............................................................................... 54 Article II.15 of ECGA – Identification of direct and indirect costs ........................................... 55 Distinction between direct and indirect costs ................................................................................ 55 Article II.16 of ECGA – Upper funding limits .......................................................................... 79 Article II.17 of ECGA – Receipts of the project ....................................................................... 86 Article II.18 of ECGA – The financial contribution of [the Union][Euratom] .......................... 88 Article II.19 of ECGA –Pre-financing provided by the Commission ........................................ 91 SECTION 2: GUARANTEE FUND AND RECOVERIES ..................... 93 Article II.20 of ECGA – Guarantee Fund ................................................................................. 93 Article II.21 of ECGA – Reimbursement and recoveries .......................................................... 95 SECTION 3: CONTROLS AND SANCTIONS ............................................. 97 Article II.22 of ECGA – Financial audits and controls ............................................................. 97 Article II.23 of ECGA – Technical audits and reviews ............................................................. 99 Article II.24 of ECGA – Liquidated damages ......................................................................... 101 Article II.25 of ECGA – Financial penalties ........................................................................... 102 FINAL PROVISIONS ................................................................................................. 103 5
Page 1 and 2: Guide to Financial Issues relating
Page 3: In addition, all FP7 beneficiaries
Page 7 and 8: PART 1: FP7 EC GRANT AGREEMENT - CO
Page 9 and 10: this SME flat rate under the cost c
Page 11 and 12: Contribution to the Guarantee Fund
Page 13 and 14: considered as the project coordinat
Page 15 and 16: Article II.4.4 of ECGA - Certificat
Page 17 and 18: 1 EUR 350,000 EUR 175,000 EUR 175,0
Page 19 and 20: Specific case of beneficiaries with
Page 21 and 22: 3. Submission of the certificate on
Page 23 and 24: e consistent with the beneficiary's
Page 25 and 26: eligible costs not yet certified th
Page 27 and 28: Example 2 Project duration: 3 years
Page 29 and 30: Subcontracting costs are direct cos
Page 31 and 32: • the criteria defining "quality"
Page 33 and 34: complementary way. This means using
Page 35 and 36: Where actual costs are not availabl
Page 37 and 38: Acceptability criteria for average
Page 39 and 40: Criterion d: Productive time As a g
Page 41 and 42: • When the average personnel cost
Page 43 and 44: For years 2007-2008-2009 these annu
Page 45 and 46: The formula applied is the same as
Page 47 and 48: A. THIRD PARTIES MAKING THEIR RESOU
Page 49 and 50: this case it is the university whic
Page 51 and 52: parties making available resources
Page 53 and 54: above for Joint Research Units. The
Page 55 and 56:
Non-exhaustive list of taxes and pe
Page 57 and 58:
administrative, absence, EU-project
Page 59 and 60:
Some activities may be considered n
Page 61 and 62:
applicable national labour law, the
Page 63 and 64:
The following criteria must be appl
Page 65 and 66:
• each successive 12-hour period:
Page 67 and 68:
equipment purchase. If the service
Page 69 and 70:
Indirect costs, also called overhea
Page 71 and 72:
• The system applied and the cost
Page 73 and 74:
Such costs are normally deemed to b
Page 75 and 76:
principle be able to opt for the 60
Page 77 and 78:
certificate of financial statements
Page 79 and 80:
Article II.16 of ECGA - Upper fundi
Page 81 and 82:
Changes of legal status of benefici
Page 83 and 84:
* Remark: Actual commercial exploit
Page 85 and 86:
They may cover the salary costs of
Page 87 and 88:
fee to a conference carried out by
Page 89 and 90:
eneficiaries may opt for a lump sum
Page 91 and 92:
Example of calculation of EU fundin
Page 93 and 94:
Example: 3-year project with 3 mill
Page 95 and 96:
Maximum EU/Euratom financial contri
Page 97 and 98:
• The beneficiary has to reimburs
Page 99 and 100:
The Communication permits the use o
Page 101 and 102:
Article II.24 of ECGA - Liquidated
Page 103 and 104:
FINAL PROVISIONS Article II.40 of E
Page 105 and 106:
2 nd period: the access provider de
Page 107 and 108:
The EU/Euratom financial contributi
Page 109 and 110:
Step 2: The budget for the RTD Perf
Page 111 and 112:
For our project example we show two
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Guide to Financial Issues relating to FP7 Indirect Actions - KoWi

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