Guide to Financial Issues relating to FP7 Indirect Actions - KoWi

Examples of scientific coordination could be:
The scientific coordination and monitoring of subprojects and work-packages
(including the activities as work package leader);
The supervision of project progress milestones and project global critical path;
The scientific review of the work performed by the partners including scientific
deliverables and the coordination of internal progress reports;
Monitoring of progress with work packages, deliverables and milestones and
the work plan, including the verification of the quality, consistency and respect
of deadlines;
Research risk management;
The preparation of the scientific part of the reports and deliverables to be
submitted to the EU;
Conflict resolving relating to technical and organisational issues;
Preparation by scientific/technical staff of scientific meetings (drawing up the
agenda, the minutes..);
Activities related to participation in scientific decision making bodies such
executive committees, scientific advisory boards and steering committees
(including travelling related costs).
Meetings relating to the management and coordination of the project should be charged as
management activities costs,.
Examples of Management activities:
1. Designing and maintaining partner specific templates for collecting input to the
required EU documents;
2. Implementing and maintaining of a project-specific database for reporting and
controlling, including the adaptation of the structure after changes in the workplan
and the consortium;
3. Drafting and maintaining the dissemination and exploitation plan following the EC’s
requirements;
4. Preparing and post-processing of EC reviews from the consortium-side including
support in the implementation of recommendations from the EC and reviewers,
5. The administrative tasks involved in the preparation, executing and post-processing of
major project meetings such as Steering Committee meetings, General Assemblies and
meetings with the advisory board (tasks: agendas, invitations, location of meeting
places, organization of rooms and equipment, preparation distribution and archiving
of materials, minutes and action lists);
6. Implementing and maintaining the project infrastructure, e.g., the internal platform
for information exchange and email lists;
7. Handling of legal issues, IPR issues and maintenance of the consortium agreement, if
obligatory;
8. Handling of the project correspondence and the day-to-day requests from partners
and external bodies;
9. Organising a call or a tender to choose a new beneficiary or subcontractor.
5. Training activities are also part of "other activities" – Training activities
should contribute to professional development through advanced training of researchers
and other key staff, research managers, industrial executives, and potential users of the
knowledge generated by the project 34 .
34 Even if usually training is envisaged as that given by and for personnel working in the project, it might be
possible (if agreed by the Commission) to train other people not directly linked to the project, like e.g.
researchers or potential users of the knowledge generated by the project (foreground). However, this should
be clearly specified in the Description of Work as a task of the project.
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