guidance notes for the Staff Analysis form

Guidance Note: - Value for Money Staff analysis
Note:
1. Do not input data into shaded columns as these will automatically default to
the correct totals.
2. On completion of the spreadsheet please ensure column P does not show a
validation comment.
Supporting People
Scheme Reference
Staff Name
Job Type
Weekly Full time
hours
Hours Weekly
worked this scheme
A separate schedule should be completed for each
supporting people funded scheme.
The name of current staff members should be input
Staff information provided should directly reflect the
salary budget
Where a post is currently vacant you should input vacant
Each scheme should have a provision for cover. Cover
should be accounted for on each VFM staff analysis form.
Choose the job type from the drop-down box. Where there is
no applicable choice choose ‘Other’ and input the job type in
column C.
Input the planned hours for this particular post, this should
reflect the total hours this member of staff is expected to work
per week, across all schemes were applicable.
Input the hours the staff member has been budgeted to work
per week in this particular scheme. E.g. AN Other works 40
hours per week for Provider A, but only 20 of these hours are
related to a particular scheme.
% time this scheme This will automatically complete do not adjust e.g. in the case
above, AN Other works 20 hours in a scheme but works a
total of 40 hours per week, therefore %time for this particular
scheme = 50%
Complementary
Supporting People
schemes
Salary
Indicate if a staff members time is spread across several
Supporting People funded schemes by choosing yes or
no on the drop down menu
Where two or more Supporting People schemes are staffed
by the same staff member, please provide a separate note of
the other scheme numbers
Should be the total cost budgeted for the post - the table
will automatically adjust to reflect any apportionment
Should reflect the costs used for the current year’s budget
Should be allocated by the staff classification used in the
budget
Where a post is currently vacant you should input the

amount allocated to the post in the budget
Total cost should make provision for National Insurance
Contributions (NIC) pensions, holidays and cover. (Cover
may be entered by including an extra line on the form, for
employee name enter ‘cover’, enter the staff costs attributable
for cover and the remainder of this line should be filled across
as you would any other employee)
Total cost this
service
% Time Supporting
People: Frontline
Support ***
% Time Supporting
People: Firstline
Management ***
% Time Supporting
People:
Management &
Administration
This will automatically complete. Do not adjust.
Frontline support is time allocated to working directly with
service users delivering direct supporting people eligible
tasks. This would include admin tasks which are required for
delivering this support.
Firstline management staff should be identified as 'managers
of frontline staff charged in total or part to support activities at
this service.
Management & Administration is time allocated by staff who
work at the service but whose time is NOT spent on the direct
provision of support to service users.
% Time Care Time allocated to working directly with service users
delivering direct care services
% Time Housing
Management
% Time Sundry
Services
Check Percentage
Total
Time allocated to completing housing management functions
as funded by housing benefit – these can cover a range of
tasks such as rent collection, cleaning communal areas etc.
These should reflect the tasks and costs in the housing
benefit submission which is the basis for current payment
levels
Time allocated to delivering services which are not funded by
any of the other 3 funding streams and are paid for by other
funding e.g. client contribution. (These could be the cook,
cleaner etc)
This will automatically complete and should equal 100% for
all completed lines
*** Please note – the total hours calculated for Frontline Support and Firstline
Management should be comparable to the total hours shown on the Supporting
People Management Accounts template [separate document].