MATERIAL: Old , Used & Unserviceable Items for E-Auction - Login ...
MATERIAL: Old , Used & Unserviceable Items for E-Auction - Login ...
MATERIAL: Old , Used & Unserviceable Items for E-Auction - Login ...
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
OFA No. MJ/ NCL/ MM/SD/12-13/13 DATED :03/11/2012<br />
<strong>MATERIAL</strong>:<br />
<strong>Old</strong> , <strong>Used</strong> & <strong>Unserviceable</strong> <strong>Items</strong> <strong>for</strong> E-<strong>Auction</strong><br />
SELLER:<br />
Northern Coalfields Limited<br />
AUCTION DATE: 09 th November 2012<br />
AUCTION START TIME: 11.30 AM<br />
INSPECTION DATE: Any day be<strong>for</strong>e the auction date with prior appointment with the contact<br />
person. Contact numbers as mentioned under.<br />
CONTACT PERSON: Mr. Devashish Jha – 09717988383<br />
Mr. Vikas Sonkar – 09794002333<br />
Mr. Rakesh Kumar Singh - 09560599972<br />
Mr. Anoop Mishra – 09560844407<br />
Mr. Raminder Pal Singh – 09560599973, 011-65413288<br />
Mr. B Biswas, Chief Manager, MM Representative( Nodal Officer) of M/S Northern<br />
Coalfields Limited, (07805- 256499/266481)<br />
<strong>Auction</strong> Room Ph. Nos. - 033-44091763-72 (10 lines).<br />
For queries during the live auction.<br />
<strong>MATERIAL</strong> LOCATION:<br />
Different locations as mentioned in the material list given in Annexure E<br />
EMD<br />
The Bidders interested in participating <strong>for</strong> any/all lots of Burnt Oil<br />
shall deposit EMD of Rs. 10,00,000.00 (Ten Lakhs) only<br />
DOCUMENTS<br />
Each page of the Terms & Conditions to be signed and stamped by the buyer<br />
and to be submitted to Mjunction Services Limited. These documents shall<br />
remain applicable <strong>for</strong> all auctions unless any changes are made by issuing<br />
authority and hosted in the website to this effect.<br />
LAST DATE OF EMD 08-11-2012<br />
EMD in the <strong>for</strong>m of DD in favour of “Northern Coalfields Limited” payable at<br />
EMD SUBMISSION SBI Morwa branch (Code 3767,Singrauli) or any bank located at Morwa<br />
PROCESS<br />
Singrauli MP, This EMD along with hard copies of signed terms & conditions<br />
should reach offices of M/s mjunction services ltd, New Delhi latest by 08 th<br />
November 2012 be<strong>for</strong>e 5.00 PM. EMD deposited after due date will not be<br />
accepted. Bidders submitting EMD will only be allowed to participate in this<br />
eauction.<br />
TAX<br />
LOCAL RATE OF VAT AS PREVAILING AT THE TIME OF DELIVERY WILL BE<br />
APPLICABLE<br />
CONTACT PERSON FOR INSPECTION<br />
1) Where unit of measurement (UOM) is in terms of Number or MT or KG<br />
or Litre or Kilo Litre, the unit bid value must be offered on the basis of<br />
Number or MT or KG or Litre or Kilo Litre accordingly.<br />
SPECIAL REMARKS :<br />
FOR AUCTION<br />
2) Where unit of measurement (UOM) is ‘lot’ ,full bid value must be<br />
offered <strong>for</strong> the total lot i.e. on lot basis.<br />
** Earnest Money Deposit (EMD) will not be adjusted against 10% Security Deposit (SD) payment.<br />
** Customers will have to make the payment as per the schedule & details mentioned in "Sale Acceptance Letter".<br />
** Instruments should only be in favour of “Northern CoalFields Limited” payable at SBI Morwa branch (Code 3767,<br />
Singrauli).<br />
Instruments will not be accepted other than the above mentioned details.<br />
**Customers will have to deposit TCS, VAT & other applicable taxes directly to NCL, Singrauli at the time of delivery.<br />
Page 1 of 18
TERMS & CONDITIONS OF eSALE OF <strong>Old</strong>, <strong>Used</strong> & <strong>Unserviceable</strong> <strong>Items</strong> OF<br />
NORTHERN COALFEILDS LIMITED BY MJUNCTION SERVICES LIMITED<br />
1. General Clause: Northern Coal Fields Ltd(herein after termed as “NCL”) will dispose of the items as listed in the<br />
auction catalogue through mjunction services limited on “as is where is” basis and on “No Complaint Basis”.<br />
Tonnage or any other unit as per 1 under special remark on pre-page indicated in list of materials at Annexure-E<br />
would be approximate and delivery would be as per the actual weight/measurement. Mjunction services limited<br />
(herein after termed as mjunction) will conduct the e-<strong>Auction</strong> on its website http://junction.co.in<br />
2. Bidder Registration: Be<strong>for</strong>e participation in the e-<strong>Auction</strong>, a prospective bidder shall be required to get<br />
itself/himself registered with mjunction <strong>for</strong> the purpose, by submitting an application in the prescribed <strong>for</strong>mat<br />
available on the website. Details of the registration process are available on the mjunction website<br />
(www.valuejunction.in). The application shall be made along with the documents (1) copy of latest Income Tax<br />
return (2) PAN Card (3) Sales Tax/Vat Registration Certificate,(4) SSI Registration Certificate (if applicable) (5)<br />
Trade License . Registration can be done online by <strong>for</strong>warding the application <strong>for</strong>m backed up by the necessary<br />
documents to any of the front offices of mjunction. After the registration, all-prospective Buyers will have an auto<br />
generated “Unique User ID” & a “password” based on which they can log in. The bidders will be required to pay an<br />
annual registration fee of Rs.3000 plus service tax which will entitle them to log in and use the mjunction website<br />
<strong>for</strong> a period of one year as well as value added services including bidder training and online support.<br />
3. Inspection: The bidders are free to inspect the items/ materials, ready <strong>for</strong> disposal <strong>for</strong> their satisfaction as per the<br />
dates/times specified on the auction catalogue. Intending bidders shall be allowed to inspect the goods as<br />
mentioned in the catalogue <strong>for</strong> sale prior to the auction by arrangement with NCL.<br />
4. Goods will be sold ‘as is where is’ basis. Bids will be deemed to have been made on the clear understanding that<br />
intending bidders have satisfied themselves fully in regard to the nature, condition, quality and quantity of goods<br />
upon inspection or otherwise. No error, omission or misstatement or mis-description or printing mistake<br />
whatsoever and howsoever made or published whether in the catalogue or otherwise and no defects or faults in<br />
the goods shall annul the sale or be the subject of any claim on the part of the bidder and no claim <strong>for</strong><br />
compensation or otherwise be entertained by NCL. Further, NCL will take it <strong>for</strong> granted that the bidders have fully<br />
read and understood the language, spirit and objective in these “terms and conditions of sale” of the materials<br />
be<strong>for</strong>e making any bid and that there does not exist any ambiguity whatsoever in the expressions. Each lot put up<br />
<strong>for</strong> auction shall be deemed to the subject of a separate contract of sale.<br />
5. Bid Validity Period: The bid submitted should be valid <strong>for</strong> 90 days from the date of completion of the auction<br />
6. All sales will be subject to Reserve Price (RP) fixed by M/s NCL. After closure of auction, if the highest bid is equal<br />
or more than the RP, the respective lot will be deemed to be sold and if the highest bid is less than the RP but<br />
equal to or more than lower limit of RP, then such highest bid will be considered <strong>for</strong> sale on subject to approval<br />
(STA) basis <strong>for</strong> which final approval will be intimated after receipt of the prescribed Security Deposit from such<br />
bidder within due time.<br />
In both case Sale Intimation Letter will be generated in the system and an email intimation will be sent to the<br />
Highest Bidder advising him to deposit the Security Deposit within stipulated time. The Bidders are advised to<br />
check their incoming mail.<br />
7. NCL and/or mjunction shall be under no obligation to put up the lots singly or serially or in any other particular<br />
manner and NCL reserves the right at its discretion to withdraw any lot or lots from sale at any time without<br />
assigning any reason thereof.<br />
8. Sale of any of the lots put up <strong>for</strong> the e-auction shall be confirmed in-line with the norms fixed by NCL. NCL<br />
however reserves to itself the right:<br />
a. To accept or reject the highest offer or any other bid or all the bids<br />
b. To accept any bid in full or in part<br />
c. To apportion the total quantity amongst different bidders.<br />
d. To accept or to reject the online auction result. The bidders would have no claim <strong>for</strong> issuance of sales release<br />
orders.<br />
e. To cancel or reschedule the auction.<br />
9. Bidders bidding <strong>for</strong> the goods sold shall be deemed to have taken into account and made due allowance <strong>for</strong> the<br />
cost of handing, loading or other expenses (including dismantling if permitted by NCL) <strong>for</strong> purposes of removal of<br />
the goods . NCL will effect delivery of goods only at the site or at a convenient location which will be notified at the<br />
time of sale.<br />
Page 2 of 18
10. Sales Preference to Ancillaries <strong>for</strong> Burnt Oil: M/s Northern Coal Fields limited reserves the right to distribute<br />
the quantity Lotwise between ancillary units of NCL and others subject to conditions as given below:<br />
i. The Ancillaries must participate in the eauction <strong>for</strong> consideration of sale under<br />
this provision.<br />
ii. In case the Ancillary unit of NCL is not the Highest Bidder(H1) in the auction, a<br />
counter offer <strong>for</strong> the H1 rate shall be offered to the Ancillary unit of NCL <strong>for</strong> their<br />
acceptance within 24 hours of closure of auction <strong>for</strong> consideration of sale of 40%<br />
of the quantity. An online screen will be launched on the auction plat<strong>for</strong>m of<br />
mjunction wherein the Ancillary unit will login and give their acceptance to the<br />
Highest Bid Price.<br />
iii. In case the Ancillary unit of NCL accepts the counter offer of Highest Price then<br />
the sale may be confirmed <strong>for</strong> 40% of the quantity to the Ancillary unit of NCL and<br />
balance 60% may be confirmed <strong>for</strong> sale in favour of Original H1 Bidder.<br />
iv. In case the Ancillary unit of NCL does not accept the Highest Bid within 24 Hours<br />
of closure of auction, the entire lot (100% quantity) may be confirmed <strong>for</strong> sale in<br />
favour of original Highest Bidder. Even if the Ancillary unit does not login within<br />
the said scheduled closing time of 24 hours of the original closure of the auction,<br />
then it will be construed that the Ancillary unit is not accepting the Highest Bid<br />
and the entire lot (100% quantity) may be confirmed <strong>for</strong> sale in favour of original<br />
Highest Bidder<br />
v. This distribution of quantity shall be subject to terms of clause number 6 and<br />
stipulated conditions vide other clauses of this auction catalog.<br />
11. Security Deposit: The successful bidder shall have to pay a security deposit of 10% of the sale value of the lot<br />
within 7(seven) days from the date of issue of sale intimation letter. The prebid EMD deposited by the bidder will<br />
be not adjusted in the security deposit. The Security Deposited is to be paid as follows<br />
• For sold lots on confirmed basis @ 10% of the Sale Value.<br />
• For STA lots @ 10% of the Sale Value<br />
The security deposit would be adjusted in the material value only after receipt of the balance material value<br />
alongwith applicable Duties & Taxes within the due date. The SD must be remitted by way of PO/DD of any<br />
scheduled bank in favour of “Northern Coal Fields Limited” payable at Morwa district Singrauli MP. This SD can be<br />
submitted at any of the offices of mjunction services ltd. The security deposit so paid will not attract any interest.<br />
The security deposit needs to be deposited lot wise. If the Security Deposit is not received within due date, the<br />
sale will be treated as cancelled and the pre auction EMD deposited by the Bidder will be <strong>for</strong>feited and & the<br />
bidder will be liable to be debarred from the participation in all NCL auctions <strong>for</strong> a period of 6 (six) months.<br />
12. Statutory Documents: All sales tax, terminal tax, excise duty and all other taxes, duties (imposts) whether to<br />
payable to the central government or to the state government or to the municipal, local or other authorities shall be<br />
deposited by the buyer with NCL. The sales value of the materials shall however be deposited with mjunction.<br />
Non-payment of any amount payable under this clause will have the same effect as non-payment of the purchase<br />
money and will result in ipso-facto cancellation of the sale and <strong>for</strong>feiture of the security deposit. If the liability of<br />
such tax (impost) and/or duty is in doubt, mjunction will have a right to call upon the buyer to make such provision<br />
as NCL may deem fit and proper to ensure the recovery of such taxes (impost) and/or duty. If the tax (impost)<br />
and/or duty is not recovered at the time of delivery/despatch NCL/mjunction will have the right to call upon the<br />
buyer, to pay such amount as may be due whenever the NCL/mjunction find that it has omitted to charge or NCL<br />
become liable to pay higher charge as a result of decisions or announcements by Government or any other<br />
competent authority, even though, the full value of the materials may have been already paid or<br />
delivery/despatches may have been completed from NCL’s units. NCL shall be free to call upon the buyer to make<br />
good the amount short recovered whenever such contingency should arise, or NCL shall be entitled to recover the<br />
Amount of such tax (impost) or duty from the buyer by way of set off against any amount or amounts that might at<br />
any time become payable by NCL/mjunction to the purchaser on any account or accounts whatsoever. Taxes as<br />
applicable from time to time shall be payable by the buyer.<br />
Payment Clause:<br />
12.1 The security deposit and the balance lot value (material value + applicable taxes & duties) are to be<br />
submitted lot wise only. Separate instrument needs to be deposited <strong>for</strong> each lot. Each lot as indicated<br />
in the auction catalog will be treated as a separate unit <strong>for</strong> the purpose of payment, lifting, refund etc.<br />
while making payment of material value to mjunction, customer should submit the photo copy of e-<br />
auction identity card <strong>for</strong> attestation by mjunction services limited, New Delhi which would accompany<br />
with the delivery order to be sent to NCL, Singrauli<br />
12.2 Balance Payment: Buyers shall make balance payments to mjunction by way of DD/PO in favour of<br />
Northern Coalfields Limited payable at Morwa-3767,Singrauli MP or any other bank at Morwa in dist<br />
Singrauli MP as per details given below:<br />
1. For sale value up to Rs 10 Lakhs within 15 days of issue of Acceptance Letter.<br />
Page 3 of 18
2. For sale value more than Rs 10 Lakhs but less than Rs 25 Lakhs within 40 days in<br />
two equal installments from the date of issue of Acceptance Letter.<br />
3. For sale value more than Rs 25 Lakhs but less than Rs45 Lakhs within 65 days in<br />
three equal installments as per Acceptance Letter.<br />
4. For sale value more than Rs 45 Lakhs within 90 days in 4 equal installments from the<br />
date of issue of Acceptance Letter.<br />
On receipt of the full payment, mjunction will issue a Delivery Order (DO) <strong>for</strong> the lot. Based on the<br />
Delivery order from mjunction and submission of the Vendor ID authenticated by mjunction and<br />
authorization (if required) submitted by the vendor, NCL shall issue an Authorisation Letter to the<br />
bidder <strong>for</strong> collecting the materials against the lot sold. These authorization will be issued by NCL <strong>for</strong><br />
each DO separately.<br />
12.3 All sales will be treated as local sale and the buyer shall have to pay VAT/Sales Tax as per the Local<br />
Sales Tax Act/ Rules/ Tariff of the concerned state where the materials are lying and this is to be<br />
deposited by the bidder with the stock holder of NCL be<strong>for</strong>e taking the delivery.<br />
12.4 TCS will be charged on all lots @1%. This will be charged on the total lot value inclusive of taxes &<br />
duties.<br />
12.5 In case of default by the bidder in payment of the SD (10% of the Total Lot Value) with in the<br />
stipulated schedule, the pre bid EMD held by mjunction on account of that bidder will be <strong>for</strong>feited &<br />
the bidder will be liable to be debarred from the participation in all NCL auctions <strong>for</strong> a period of 6 (six)<br />
months.<br />
12.6 In case of default in payment of the balance sale value with in the prescribed time limits, the due<br />
payment may be made together with additional charges @ 1% per week or part thereof calculated on<br />
the full 100% sale value <strong>for</strong> a minimum period of one week or multiple thereof. This extension will be<br />
limited to maximum period of 4(Four) weeks from the payment last date indicated in the Bid<br />
Acceptance Letter. However this shall not confer any right to the bidder to make any late payment of<br />
the balance sale value or applicable duties and Taxes. Mjunction reserves the right not to accept the<br />
payment of the balance sale value with or without the additional charges after the expiry of the free<br />
payment time.<br />
13. Refunds: All prebid EMD refunds of unsuccessful buyers will be done by mjunction directly within 07(seven) days<br />
of the closure of the e-auction. The buyer needs to apply in his letterhead <strong>for</strong> the same.<br />
14. NCL shall be responsible <strong>for</strong> raising invoices as per the terms of the Delivery Order issued by mjunction and<br />
NCL’s Authorisation <strong>for</strong> the same. Materials to be invoiced on the basis of the weight as recorded on weighbridge<br />
which should be treated as final.<br />
15. The purchaser shall not be entitled to re-sell any lot or part of a lot while the goods are still lying within the<br />
premises of NCL and no delivery would be permitted by NCL to any person or persons other than the purchasers<br />
whose names are mentioned in the NCL authorization Letter.<br />
Subject to Acceptance (STA) lots:<br />
11. Bid Validity: Bid validity of the STA lots will be 90 days from the date of intimation regarding status of the<br />
lots by mjunction.<br />
12. Pre-Bid EMD: Refund will be made only after the result of STA lots is declared by NCL.<br />
13. Security Deposit (SD): 10% of the sale Value of the lot (excluding all Taxes) within 07(Seven) days from the<br />
date of acceptance/approval of the lot.<br />
14. All the other terms and conditions of the e-auction <strong>for</strong> STA lots will remain the same as those <strong>for</strong> the sold<br />
lots.<br />
15. Pre-Bid EMD and the SD of unsuccessful bidder will be returned within 07(seven) days from the result of<br />
the STA lot.<br />
16. Lifting Clause:<br />
16.1 <strong>Items</strong>/materials <strong>for</strong> disposal will be disposed off (i.e. materials will be lifted by the party from NCL’s<br />
premises against full payment and within 45 days from the date of the Authorisation Letter issued by NCL,<br />
i.e. the order issued to any Firm/ Party to lift the materials, failing which the Authorisation Letter may be<br />
terminated by NCL and NCL shall entertain no claim, grievance or grudge on this account. However, NCL<br />
may, at its own sole discretion, extend the delivery period beyond the stipulated period to lift the materials<br />
on its own.<br />
Page 4 of 18
16.2 In case of any default in lifting of the materials by the buyer with in the prescribed/ scheduled delivery<br />
period, the outstanding material may be lifted from the expiry of the free/actual delivery period subject to<br />
payment of ground rent @ 1% per week and part thereof, by the buyer directly to the NCL <strong>for</strong> the period of<br />
delay. All matter relating to charging of ground rent will be decided by NCL. The Ground Rent will be<br />
deposited with the NCL concerned stockholder of the lot.<br />
16.3 In case of good sold on lot basis, the Ground rent will be calculated on the value of the entire lot even if<br />
lifted in part, where as goods sold on unit weight or unit number basis, the ground rent will be calculated<br />
on the value of un-lifted quantity.<br />
16.4 However it must be noted by the bidders that it will be the sole discretion of NCL not to allow the buyer to<br />
lift the goods with or without the ground rent after the expiry of the stipulated free delivery period and in<br />
such event, the sale of the material not lifted by the buyer will be automatically cancelled and all the<br />
money paid by the bidder will be automatically <strong>for</strong>feited.<br />
16.5 In the event of the buyers failure to fulfill any obligations under the general conditions of sale including<br />
default and/on failure on the part of the buyer to remove/lift the goods against any lots within the stipulated<br />
time after payment of the entire value, the sale of such cancelled lot <strong>for</strong> the quantities not lifted by the<br />
buyer, NCL will be entitled to re-sell the goods, at the entire risk and cost of the buyer as and when NCL<br />
may deem fit without any notice to the buyer and NCL shall be at full liberty to retain and/or adjust/or<br />
recover from buyers any other amount lying with mjunction/NCL to the buyers credit either under those<br />
contract or in any other contract or which may be at any time become payable /refundable to the buyer<br />
either under this contract or any other contract the amount of losses or damages or claim or expenses<br />
that may be incurred by NCL, if any, further amount is still found payable or recoverable from the buyer,<br />
the buyer shall pay to NCL on demand without any objection or demur. The decision of NCL in regard to<br />
the actual losses incurred by NCL including the reasonableness of the rate at which NCL may re-sell the<br />
quantities shall be final and binding on the buyer provided always, if any, loss is incurred by NCL, the<br />
buyer shall only be entitled to the refund of the amount retained by the mjunction/NCL by way of advance<br />
payment towards sale value (Excluding Earnest Money & Risk Money if any) without any interest thereon<br />
but not any other amount. Any gain on any re-sale as a<strong>for</strong>esaid shall, however, belong to NCL.<br />
In case the purchaser requires any service of facility from NCL <strong>for</strong> dismantling loading or removing the goods,<br />
NCL may without being under any obligation to provide the same.<br />
a. The necessary costs, charges and expenses <strong>for</strong> such service or facility as mentioned must be paid by the<br />
purchaser and <strong>for</strong> this purpose the purchaser must deposit with NCL such amount or amounts as may be<br />
required by NCL. All costs, charges and expenses <strong>for</strong> such service will be recovered from the amount so<br />
deposited and the surplus, if any, would be refunded to the purchaser. The amounts so deposited will not<br />
carry any interest. In case the amount deposited falls short of the charges payable under this clause, the<br />
purchaser shall immediately on requisition by NCL pay the additional amount. The bidders may be required to<br />
pay the necessary cost & expenses incurred in availing the services <strong>for</strong> dismantling and loading to NCL<br />
concerned stockholder <strong>for</strong> the lot/s.<br />
The materials sold shall be removed by the buyer from any one side of the lot as per the sole direction of the<br />
NCL and no segregation of items from the sold lots will be permitted. No pick and choose of the material will<br />
be allowed and the purchaser has to lift the entire lot from the designated place. Description against each lot<br />
given is not exhaustive.<br />
The description indicates the major content of the lot. bidder are requested to contact the respective areas'<br />
Staff Offices(MM)/Depot Officer of regional stores of the respective area(s)/Stock Holding Unit(s) <strong>for</strong><br />
inspection of the lot(s) to assess the exact physical condition of the materials contained in each lot and satisfy<br />
themselves be<strong>for</strong>e submission of bid.<br />
b. In case of any hot work permission is required <strong>for</strong> dismantling operations; the same will have to be obtained<br />
by the buyers from the NCL authorized representative be<strong>for</strong>e lifting. It will be sole discretion of the NCL to<br />
allow or not to allow such hot-work permission at buyers cost only to the extent <strong>for</strong> facilitating the loading and<br />
transportation of the goods.<br />
c. For the purpose of removing the materials, the successful bidder shall employ only his/their own personnel<br />
and shall keep NCL fully indemnified against any claims <strong>for</strong> wage, injuries, compensation, death etc.<br />
d. While removing the materials, if any accident or damage to the property / life etc. arises by reason of any act<br />
of negligence / omission/ default or non-compliance with any of the Terms and Conditions of the statutory<br />
regulations or rules and regulations applicable within NCL premises, on the part of the bidder’s / his<br />
representative or employees resulting in death or injury to any person or damages to the property of NCL or<br />
Page 5 of 18
any third party then in such an event the bidder will have to pay compensation to any such persons. The<br />
bidder shall in such an event keep the NCL indemnified from any demand, claims or proceedings made.<br />
e. Crane charges to be borne by the purchaser whenever the materials are required to be loaded/ shifted by<br />
crane. Loading has to be done by the buyer at his own cost and arrangement. Cutting facilities will be given<br />
only to the extent of loading the materials on the truck/trailors whenever such operation is required and<br />
against specific remarks incorporated against the lot. However it will be not binding upon the SELLER (NCL)<br />
<strong>for</strong> making the provision of Cranes <strong>for</strong> dismantling or removing of goods from the site. Also, the bidder will be<br />
not entitled to ask <strong>for</strong> any claims <strong>for</strong> the waiver of Ground Rent, if seller is not able to provide any facility <strong>for</strong><br />
dismantling or removal of goods from the lot site.<br />
f. Sale of Hazardous Waste <strong>Items</strong>: The sale of Hazardous waste items, namely Waste Oil and specified<br />
categories of Non- Ferrous metal waste will be governed by the Hazardous Waste (Management & Handling)<br />
Rules, 1989 and its amendments and the sale of Batteries will be governed by the Batteries (Management &<br />
Handling) Rules 2001 and its amendments. For such items, only those parties shall be eligible to bid who<br />
have Valid Registration Certificates from the State as well as Central Pollution Control Board on the<br />
starting date of e-auction. The Bidders will have to produce the original certificates and pass book at<br />
the time of delivery of the material. NCL personnel will update the passbook during delivery <strong>for</strong> as per<br />
MOEF norms. If the bidder had the said State PCB, or CPCB certificates which expired within 30 days be<strong>for</strong>e<br />
the date of starting of e-auctions, he should submit a copy of the expired certificates and a copy of his<br />
application <strong>for</strong> extension with a proof of submission of the application atleast one working day be<strong>for</strong>e the<br />
starting date of e-auction.<br />
17. NCL shall not be responsible <strong>for</strong> any liability in respect of labour/employee appointed/engaged by the buyer <strong>for</strong><br />
lifting of the materials. All <strong>for</strong>malities required under the provision of respective Labour Laws /Rules shall be duly<br />
and punctually observed/complied at their own cost and they alone shall be responsible and liable <strong>for</strong> punitive<br />
action/payment of any dues, compensation or any amount, required to be paid under any provisions of<br />
Laws/Rules in any case of non compliance and default on the part of buyer. If NCL in any case is held liable under<br />
any Laws/Rules then in such cases the buyer shall not only make payment of such dues and/or caused but also<br />
be responsible <strong>for</strong> payments of damages to NCL.<br />
18. At the time of obtaining delivery of any goods, the purchaser shall not be entitled to pick or choose any particular<br />
item or items from the lots sold to purchaser. The purchaser will have to operate the lot from one side of the heap<br />
until the entire quantity is lifted.<br />
19. Purchasers are warned that any attempt to misuse gate pass, challan authorizing delivery or any such documents<br />
will make them liable to serious penalties or such other action as may be open to NCL. The purchasers should,<br />
there<strong>for</strong>e, ensure that important documents relating to sale are in the custody only of trustworthy and responsible<br />
persons.<br />
20. Delivery of goods sold shall be granted as per the working hours of that particular location of NCL where the<br />
materials have been stored. Delivery will be permitted only on production of despatch advice issued by the<br />
department concerned NCL as the case may be and a signed copy of NCL’s authorization letter <strong>for</strong> taking<br />
delivery. Deliveries will not be given on Sundays or on any other days being holidays observed. Bidders are<br />
warned that attempt to misuse GATE PASS , Challan authorizing Delivery or any such documents will open them<br />
to serious penalties or such action as may be open to Mjunction/NCL. The Bidder should, there<strong>for</strong>e, ensure that<br />
important documents relating to sale are in the custody of only trustworthy and responsible persons.<br />
21. In case it is detected at any time that the buyer has loaded material and/or materials <strong>for</strong> which he is not the<br />
auction purchaser NCL will be within its rights to detain the truck, unload the materials at the cost and expenses of<br />
the buyer and take such other and further action as may deem fit and necessary <strong>for</strong> the purpose.<br />
22. In the event of failure by the buyer to fulfill any obligations under the general conditions of sale including failure<br />
remove/lift the goods against any lots within the stipulated time, the sale of such lot may be cancelled <strong>for</strong> the<br />
quantities not lifted by the buyer and all moneys paid by the bidder <strong>for</strong> those specific lots shall stand <strong>for</strong>feited. NCL<br />
will be entitled to re-sell the goods through MJ, at the entire risk and cost of the buyer as and when NCL may<br />
deem fit without any notice to the buyer. NCL shall be at full liberty to retain and/or adjust/or recover any losses<br />
incurred on account of the failure of the buyer to lift the material from any amount lying with NCL to the buyer’s<br />
credit. The decision of NCL in regard to the actual losses incurred by NCL shall be final and binding on the Buyer.<br />
Any gain on any re-sale as a<strong>for</strong>esaid shall, however, belong to NCL.<br />
23. All auction-related complaints should be referred to mjunction, Kolkata, immediately by the parties concerned.<br />
Complaints pertaining to quality and quantity of materials available <strong>for</strong> delivery, difficulties in lifting etc should be<br />
referred directly to the designated Depot Officer of the concerned area of NCL by the concerned buyer. In case<br />
the complaint is not resolved at this level, the same should be escalated to Nodal Officer, NCL, Singrauli.<br />
Page 6 of 18
24. NCL/mjunction shall not be liable <strong>for</strong> non-per<strong>for</strong>mance of any contract either wholly or in part nor <strong>for</strong> any delay in<br />
per<strong>for</strong>mance resulting from or due to any cause beyond the control of NCL’ or mjunction including fires, strikes,<br />
go-slow, lockout, closure, dispute with workmen, uncertain and unstable labour situation, power shortage, war,<br />
riots, civil commotion, pestilence, epidemics, floods, accidents, damages or accidents to machinery, shortage of<br />
wagons, shortage of fuel, shortage of any raw materials, shortage of labour, governments or railway restrictions,<br />
acts, demands or requirements of government, <strong>for</strong>ce majeure or any circumstances beyond the control of NCL/<br />
mjunction whether directly due to or in consequence of the a<strong>for</strong>esaid causes or not and the existence of such<br />
causes of consequences shall operate to extend the time of the per<strong>for</strong>mance on the part of NCL/mjunction by<br />
such period as may be necessary to enable NCL, shall have no claim upon NCL/mjunction of any kind. The<br />
provision of this paragraph shall not be limited or abrogated by any other terms of the contract whether printed or<br />
written nor will the provisions of this clause abrogate or limit the effect of any other clause mentioned in this<br />
catalogue.<br />
25. Arbitration Clause: Arbitration Clause: Dispute or differences arising out or relating to this Agreement shall be<br />
resolved amicably by the parties. Failing such amicable resolution of dispute / differences either party may refer<br />
the matter to arbitration of a Sole Arbitrator to be appointed by the CMD Northern Coalfields Limited /Managing<br />
Director of mjunction services limited. The award of the Arbitrator shall be final, binding and conclusive on the<br />
parties. The venue <strong>for</strong> arbitration shall be Kolkata / Singrauli. The Arbitration proceedings will be governed and<br />
regulated by the provisions of Indian Arbitration and conciliation Act, 1996 and the rules framed there under. The<br />
Court at Singrauli/Kolkata shall have exclusive jurisdiction.<br />
Governing Law: This Agreement is construed and shall be governed in accordance with the laws of India without<br />
giving effect to any principle of conflict of law.<br />
Jurisdiction: The Court at Singrauli/Kolkata shall have exclusive jurisdiction.<br />
26. Special instructions:<br />
A. Please note that according to the notification file no.23.11/94 part iii dated 3.2.2000 issued by Ministry of<br />
Environment & Forests, Government of India, New Delhi, old & used ferrous/non-ferrous metal scrap, lead<br />
acid battery scrap, used oil can only be purchased by actual users enlisted with ministry of environment &<br />
<strong>for</strong>ests (MOEF). In addition, bidders who are actual users can bid <strong>for</strong> the above items provided they submit<br />
the following documents:<br />
i) valid license to process waste/scrap<br />
ii) valid consents under air and water act<br />
iii) valid authorisation under hazardous waste rules<br />
iv) Environment friendly technology <strong>for</strong> processing scientific disposal facility approved by the state pollution<br />
control board/central pollution control board.<br />
B. Special terms and conditions <strong>for</strong> internet auction: Bandwidth problems, connectivity problems with the local<br />
ISP (internet service provider), slowness to access pages <strong>for</strong> downloading etc. are beyond the control of NCL<br />
and mjunction. Hence no responsibility and liabilities lies with NCL/ mjunction <strong>for</strong> the above problems, if any,<br />
faced by the bidders be<strong>for</strong>e/during the auction<br />
C. Any bid placed using the bidder's username and password is unconditionally binding on the bidder to whom<br />
such username and password had been allotted and he shall be solely responsible <strong>for</strong> maintaining the<br />
confidentiality of the same and fully responsible <strong>for</strong> all activities that occur under their username and<br />
password. Hence the user is advised to check the username and password be<strong>for</strong>e the auction in order to<br />
familiarise himself with the same and is advised not to reveal it to anyone else so as to prevent misuse of the<br />
same. The bids made by the bidders against their username and password shall be irrevocable.<br />
D. Bidders must be extremely careful to avoid any wrong bidding (whether typographical or otherwise) they must<br />
check and rectify their bid (if required) be<strong>for</strong>e submitting their bid in the live e-auction floor by click bid button.<br />
There is no provision <strong>for</strong> putting bids in decimals. The bidders shall be solely responsible <strong>for</strong> all consequences<br />
arising out of the bid submitted by him (including any wrongful bid by him) bidders must always ensure to<br />
keep their e-mail address valid failing which they will be in trouble due to non-receipt of e-mail from mjunction.<br />
It is the responsibility of the customer to verify the status of their bids and check their e-mails to pay the<br />
security deposits per clause no. 9 & 11 of terms and conditions.<br />
The offers are to be quoted exclusive of taxes/duties. The material projected <strong>for</strong> sale are strictly on “as is<br />
where is” and “no complaint basis”. In case of any un<strong>for</strong>eseen circumstances beyond the control of the<br />
management of mjunction/seller, the auction may be extended/ postponed.<br />
Note: Quantity indicated in all the lots are approx. Wt/nos/Ltr /Kilo Ltr/lot. Delivery of material shall be made<br />
on actual weighment basis as may be available in the lot. Where the unit of measurement has been<br />
mentioned as lot in the auction catalogue, the delivery shall be made on lot basis.<br />
Page 7 of 18
E. The bidders are advised to register and pre-qualify <strong>for</strong> bidding well in advance and place their bids early in<br />
order to take care of any un<strong>for</strong>eseen technical difficulty that might surface in the internet operations.<br />
i) Company name –<br />
ii) Contact person –<br />
iii) Address –<br />
iv) Contact no. –<br />
v) Fax no. –<br />
vi) Mobile no. - -<br />
vii) Email id –<br />
viii) Bank Name –<br />
ix) Branch Name –<br />
x) Account Type –<br />
xi) Account Number –<br />
xii) PAN No –<br />
xiii) Company stamp & seal –<br />
Details of Annexure::<br />
ANNEXURE–A<br />
ANNEXURE B<br />
ANNEXURE C<br />
ANNEXURE D<br />
ANNEXURE E<br />
GENERAL RULES AND REGULATION GOVERNING CONDUCT OF ONLINE AUCTIONS<br />
ON THE SERVICE PROVIDER” PLATFORM<br />
DEFINITION OF KEY TERMS<br />
LETTER OF INTEREST<br />
1) IMPORTANT NOTE FOR BIDDERS<br />
2) BIDDER ID CARD FORM<br />
3) LETTER OF AUTHORISATION<br />
LIST OF <strong>MATERIAL</strong>S<br />
Page 8 of 18
ANNEXURE –A<br />
GENERAL RULES AND REGULATION GOVERNING CONDUCT OF ONLINE AUCTIONS ON THE “SERVICE<br />
PROVIDER” PLATFORM<br />
INTRODUCTION:<br />
This Online Forward e-<strong>Auction</strong> is being conducted <strong>for</strong> Northern Coalfields Limited (NCL) (hereinafter referred to as the<br />
“Client’’) on the <strong>Auction</strong> Plat<strong>for</strong>m of metaljunction services ltd (hereinafter referred as “Service Provider”).<br />
The General Rules and Regulations provided herein govern the conduct of on line Forward e-<strong>Auction</strong>s arranged by<br />
“Service provider” on its <strong>Auction</strong> Plat<strong>for</strong>m. These rules cover the roles and responsibilities of the parties in the<br />
online Forward <strong>Auction</strong>s on the <strong>Auction</strong> Plat<strong>for</strong>m. Acceptance in-toto to these General Rules and Regulations<br />
governing conduct of online auctions, and Terms and Conditions <strong>for</strong> Sale of Materials by auction, of Northern<br />
Coalfields Limited(NCL) is a pre–requisite <strong>for</strong> securing participation in the online auctions.<br />
The key terms pertaining to the online Forward <strong>Auction</strong>s are provided in the “Annexure-D”. Prospective bidders are<br />
advised to go through the same carefully.<br />
ROLE OF “SERVICE- PROVIDER”<br />
1. “Service Provider’ is the agency (operator) primarily providing the service of the Forward e-auction to<br />
the “client”.<br />
2. Finalisation of the auction items in consultation with the client.<br />
3. Defining of bidding rules <strong>for</strong> each auction in consultation with the client.<br />
4. Enhancing bidder awareness of and com<strong>for</strong>t with the auction mechanism and bidding rules.<br />
5. Input of the <strong>Auction</strong> items and defining the bidding rule in the auction engine.<br />
6. Enlarging the customer base by introducing new bidders.<br />
7. Collection of EMD, Letter of Interest etc. from the willing bidders and <strong>for</strong>warding the same to the<br />
Client.<br />
8. Providing access to the approved bidders to participate in the <strong>Auction</strong>.<br />
9. Summarising the <strong>Auction</strong> proceedings and communicate the outcome to the Client.<br />
The responsibility of fulfillment of the contract rests between the bidders and the client and the responsibility of the<br />
“Service Provider” shall be restricted to the extent of the services provided by them.<br />
ROLE OF BIDDER<br />
The role of the bidder is outlined below:<br />
1. The bidder would participate in the auction with the aim of bidding to secure the auctioned item in the auction.<br />
2. The bidder would be provided access to the <strong>Auction</strong> through a “User ID” protected by a “Password”. The<br />
bidder needs to ensure that the “User ID” and “Password” is not revealed to unauthorized persons. Bidders<br />
are also requested to change the password allocated to them by the “Service Provider” to keep their<br />
confidentiality. However it would be bidder’s sole responsibility to ensure the security and privacy of the same<br />
and he/they would not hold the “Client” / “Service Provider” responsible in any manner whatsoever <strong>for</strong> any<br />
misuse of these user IDs and/or Password. Access to the auction mechanism shall be provided to all the<br />
approved bidders subsequent to obtaining their written consent to the General Rules & Regulations and the<br />
Letter of Interest. Payment of Prebid Earnest Money Deposit (EMD) as per EMD clause provided in page no<br />
1 be<strong>for</strong>e the start of the Forward auction will be one of the necessary conditions <strong>for</strong> participating in the<br />
auction.<br />
3. Bidders hereby confirm that they shall commit to lift the item (being bid <strong>for</strong>) at the price entered by them in the<br />
auction engine AND at the terms and conditions specified in this catalog. All Prices entered shall be legally<br />
binding on the bidders. Bidders are strongly advised to exercise due diligence while placing bids. Failure to<br />
honour the bids placed during online bidding shall render the bidders liable <strong>for</strong> penal action as deemed fit by<br />
“Client” / “Service Provider”.<br />
4. In the event of winning an allotment in the auction mechanism, the bidder shall commit to fulfill outlined<br />
obligations under the contract.<br />
5. The bidders shall bid on the terms specified in this catalog & place their bid in the auction engine in the<br />
manner specified by “Service Provider”. The bidders shall not stipulate any conditions on their own unless the<br />
terms of this catalog expressly permit such conditions being stipulated by the bidder. Bids entered with<br />
Page 9 of 18
conditions attached shall be considered Conditional bids & “service provider” retains the right of rejecting<br />
these bids even without intimating the client.<br />
BIDDING RULES<br />
The Bidding Rules refer to the in<strong>for</strong>mation and terms defined specifically <strong>for</strong> a particular auction. The purpose of the<br />
Bidding rules is to provide approved bidders with the in<strong>for</strong>mation and terms specific to the auction in which they are<br />
bidding. This would include:<br />
• Definition of the unit bidding.<br />
• Start Time and duration of the auction.<br />
• Any extension of the duration of the auction in the event of bids being received towards the end of the prespecified<br />
duration.<br />
• Start Bid Price.<br />
• Specified Unit <strong>for</strong> Bidding.<br />
• Price Increments and any reduction in the price increment in the auction in the event of inactivity.<br />
• Other attributes (in<strong>for</strong>mational/non-negotiable in nature).<br />
While it shall be the endeavor of “Service Provider” to specify these rules at the earliest <strong>for</strong> each online auction, the<br />
“Service Provider” shall retain the right to delay the announcement of these biddings rules or modify rules specified<br />
earlier at the time of the online bidding. These details would be available to the bidders on the <strong>Auction</strong> Engine at the<br />
time of bidding.<br />
Participation in the auction process presumes complete awareness and understanding of the bidding rules.<br />
CONDUCT OF THE AUCTION:<br />
Only those bidders who have handed over stamped and manually signed “General Rules and Regulations governing<br />
conduct of online auction along with Letter of Interest, required EMD amount and other necessary documents to the<br />
“Service Provider” prior to the start of online auction will be given “<strong>Login</strong> ID” and “PASSWORD” to enable them view<br />
and participate in online auction.<br />
The <strong>Auction</strong> shall be conducted on pre-specified date. The Key Terms pertaining to the conduct of <strong>Auction</strong> such as<br />
“START TIME”, “DURATION”, “END TIME” AND “AUTO EXTENSION FACILITY” Shall be specified separately <strong>for</strong><br />
each <strong>Auction</strong>.<br />
“Service provider” retains the right to cancel or reschedule the auction, with the approval of the Competent Authority of<br />
the Client, on any of the following reasons:<br />
• The number of confirmed bidders is deemed insufficient to conduct the auction<br />
• Some of the confirmed bidders are unable to access the module due to infrastructure problems such as<br />
sustained power failure or telecommunication breakdown.<br />
• There are no bids, which are equal to or below Start Bid Price.<br />
• Any other reason, which in the opinion of “Service Provider” / “Client” requires such action to be initiated.<br />
The duration of auction may also vary from the pre-specified period of time either on account of termination of the<br />
auction by “Service Provider” on the advice of the Client<br />
OR<br />
In case of situations where it is felt that continuance of the auction proceedings is prejudicial to the smooth conduct<br />
and / or the integrity of the auction process.<br />
OR<br />
Due to Auto Extension during the <strong>Auction</strong>, duration may increase from specified period.<br />
In the event of any problems being faced in the smooth conduct of the auction, “Service Provider” with the approval of<br />
the Competent Authority of the Client, shall have the right to undertake one or more of the following steps:<br />
• Cancellation/ premature termination of the auction with/ without a subsequent rerun of the auction on a<br />
mutually decided date<br />
• Cancellation of a bid<br />
• Locking / deactivate a bidder’s account (suspension of operations in the account), etc.<br />
In case of failure of net connection, bidder will give his best price to the “Service Provider”. “Service Provider” will bid<br />
on behalf of the bidder with the minimum increment until the bid price reaches the best price offered by the bidder, by<br />
proxy bidding mechanism.<br />
The best price communicated by the bidder will have to be authenticated by written confirmation or fax to the “Service<br />
Provider” and will be kept confidential between the “Service Provider” and the bidder. Bidder will be bound by the<br />
price offered.<br />
Page 10 of 18
LIABILITY OF “SERVICE PROVIDER”<br />
“Service Provider” shall not be liable to the bidders participating in the auction or any other person(s) <strong>for</strong>:<br />
• Any breach of contract by any of the parties in the fulfillment of the underlying contract.<br />
• Any delays in initiating the online auction or postponement / cancellation of the online auction proceedings<br />
due to any problem with the hardware / software / infrastructure facilities or any other shortcomings.<br />
While, reasonable care and diligence will be taken by “Service Provider” in discharge of its responsibilities such as<br />
design of the online bid, communication of bid details and rules, guidance to bidders in accessing the <strong>Auction</strong> Engine<br />
and placing bids, etc. the bidders shall specifically indemnify “Service Provider” from all liabilities <strong>for</strong> any shortcomings<br />
on these aspects. It is clearly understood that these activities are undertaken by “Service Provider” to assist the<br />
bidders in participation but the ultimate responsibility on all these counts lies totally with the bidders.<br />
RIGHT OF THE CLIENT:<br />
The Client reserves the right to partially or totally accept or reject any / all bids placed in the Online <strong>Auction</strong> without<br />
assigning any reason whatsoever. The decision of the client would be final and binding on the bidder in any such<br />
case.<br />
CONFIDENTIALITY CLAUSE:<br />
“Service Provider” undertakes to handle any sensitive in<strong>for</strong>mation provided by the client or confirmed bidders <strong>for</strong> the<br />
auctions conducted with utmost trust and confidentiality.<br />
JURISDICTION<br />
Any disputes relating to the online auction module shall be subject to the sole jurisdiction of Court of Law at<br />
Singrauli/Kolkata.<br />
Signed in acceptance of the above terms and conditions<br />
Name:<br />
Signature<br />
Designation of signatory Date Place<br />
Telephone / FAX no._______________________<br />
Page 11 of 18
Page (1 of 2)<br />
ANNEXURE B<br />
DEFINITION OF KEY TERMS<br />
<strong>Auction</strong>:<br />
<strong>Auction</strong> refers to a <strong>for</strong>um where the requirement <strong>for</strong> one/more lots of an item is stated and the<br />
participants (bidders) are required to bid down the price to be selected to supply the requirement.<br />
Online <strong>Auction</strong>s:<br />
Online auctions refer to those auctions conducted through the Internet with the bidders (from one<br />
or more locations) simultaneously bidding to be selected <strong>for</strong> supplying the item/s on auction. In<br />
other words, the venue <strong>for</strong> the auction is on an Internet website/ plat<strong>for</strong>m. The "Service Provider's"<br />
website assigned by "Service Provider" would constitute venue <strong>for</strong> the purpose of the online<br />
auction.<br />
Award at the <strong>Auction</strong>:<br />
In a single winner <strong>for</strong>mat, only one bidder (normally the bidder who quotes the highest price) is<br />
awarded all the units of the item being auctioned. The bidder quoting the highest price is normally<br />
allotted the item, unless otherwise mentioned elsewhere in this auction catalog regarding<br />
distribution of requirement under certain conditions.<br />
Client:<br />
Client is the individual/business entity who has contracted "Service Provider" to conduct such<br />
auction. In case of auction, the purpose would be the genuine intent to sell the selected item/s<br />
(Lot) to the bidders desiring to buy these items from the Client.<br />
Bidder:<br />
Bidder is the individual/business entity participating in the auction, intending to buy the item(s)<br />
from the Client. To be become a Bidder in the auction, a business entity has to secure approval <strong>for</strong><br />
participation and also provide written assent to the General Rules and Regulations.<br />
<strong>Auction</strong> Engine:<br />
<strong>Auction</strong> Engine refers to the software that encapsulates the entire auction environment,<br />
processing logic and in<strong>for</strong>mation flows. "Service Provider" is the sole owner of the auction engine<br />
and retains exclusive right over the utilisation of the same.<br />
Timings of the Online Bid:<br />
All the timings of the Online Bid shall be based on the time indicated by the Server hosting the<br />
<strong>Auction</strong> Engine. It shall be the endeavor of "Service Provider" to ensure that the Server Time<br />
reflects as closely as possible the Indian Standard Time (IST) i.e. GMT + 0530 hrs. However, in<br />
the event of any deviations between the Server Time and the Indian Standard Time, the<br />
functioning of the <strong>Auction</strong> Engine (Launch, operation, and closure) would be guided by the Server<br />
Time. Bidders are advised to refresh both the windows of the <strong>Auction</strong> Module check the exact<br />
Server Time (displayed in both the windows).<br />
Preview Time:<br />
Preview Time refers to the period of time that is provided prior to the commencement of bidding.<br />
This is to facilitate approved participants to view the auction details such as item specifications,<br />
bidding details and bidding rules. The purpose is also to familiarize participants with the<br />
functionality and screens of the auction mechanism. It is not mandatory <strong>for</strong> "Service Provider" to<br />
provide Preview Time.<br />
Page 12 of 18
Start Time:<br />
Start time refers to the time of commencement of the conduct of the online auction. It signals the<br />
commencement of the Price Discovery process through competitive bidding.<br />
Duration of the <strong>Auction</strong>:<br />
It refers to the length of time the price discovery process is allowed to continue by accepting bids<br />
from competing bidders. The duration of the auction would normally be <strong>for</strong> a pre-specified period<br />
of time. However, the bidding rules may state the conditions when the pre-specified duration may<br />
be curtailed/ extended. The conditions include:<br />
• Curtailment of auction duration in the event of no bids <strong>for</strong> a specified period of time (Inactivity<br />
Time)<br />
• Automatic extension in the event of bids being entered towards the end of the scheduled<br />
duration to facilitate the other bidders to view and react to the bid.<br />
Auto Extension of the <strong>Auction</strong> Timings:<br />
In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are<br />
automatically extended <strong>for</strong> a specified period from each such bid. Such Auto Extension shall<br />
continue until no bids are placed <strong>for</strong> the specified period (Engine remains inactive <strong>for</strong> the specified<br />
period). The Inactivity Time <strong>for</strong> Auto Extension purpose is normally X minutes. "Service Provider"<br />
however retains the right to change the same. The Inactivity Time applicable <strong>for</strong> the particular<br />
Online Bid shall be visible to the bidders under the Bidding Rules module on the engine.<br />
End of the <strong>Auction</strong>:<br />
End of the <strong>Auction</strong> refers to the termination of the auction proceedings signaling an end to the<br />
price discovery process.<br />
<strong>Auction</strong> Report:<br />
"Service Provider" would provide an <strong>Auction</strong> Report to the Client containing a summary of the<br />
auction proceedings and outcome. The <strong>Auction</strong> Report would constitute the official communication<br />
from "Service Provider" to the client about the outcome of the <strong>Auction</strong>.<br />
Page 13 of 18
ANNEXURE C<br />
To,<br />
Letter of Interest<br />
The Dy. Chief Materials Manager-MM<br />
Northern Coal Fields Ltd<br />
Koyla Bhawan<br />
Singrauli -826005<br />
Dear Sir,<br />
THROUGH: Mjunction Services Ltd<br />
(1) We ___________________________________ are interested in participating in the Online Forward<br />
<strong>Auction</strong> notified vide your notice under reference no.__________________ ________dated _________.<br />
Lot No/ Group Details:___________________________________________________<br />
(2) We are hereby submitting EMD in favour of “Northern Coalfields Limited“, <strong>for</strong> participating in the above<br />
mentioned Online Forward <strong>Auction</strong>. Details of the submitted EMD are as follows.<br />
DD Number - ________________ DD AMOUNT- _________________<br />
DD SUBMISSION DATE - ____________________________________<br />
(3) I/We are providing the following details to you:-<br />
NAME & ADDRESS OF THE FIRM:______________________________________________________<br />
_______________________________________________________<br />
a) Name of the Contact Person on our behalf<br />
b) Our contact Telephone Nos<br />
c) Our contact FAX No<br />
d) Our contact e-mail Particulars<br />
e) Bank name<br />
f) Branch name<br />
g) Branch address<br />
h) Branch telephone no<br />
i) Account type<br />
j) Account no.<br />
K) Other documents required by NCL, If any<br />
Yours faithfully<br />
Signature of Authorised Person<br />
(Name of the person signing)<br />
Date:<br />
Place:<br />
For M/S ___________________<br />
(With Company’s Seal)<br />
Page 14 of 18
ANNEXURE D<br />
IMPORTANT NOTE FOR BIDDERS<br />
1. Only registered bidder of Mjunction Services Ltd. will be eligible to<br />
participate in the auction, <strong>for</strong> new registration please call the below<br />
mentioned phone numbers.<br />
2. For Participation, bidders have to fill in the <strong>for</strong>ms as given in Page Nos.<br />
18 & 19 below with two copies of colored passport size photograph and<br />
the same to be sent to mjunction office at Kolkata. Bidder ID card will be<br />
issued <strong>for</strong> all bidders.<br />
3. For any problem in lifting, the issues are to be raised to the Depot<br />
Manager of the relevant stores and if the issues are not resolved then to<br />
be escalated to the NODAL OFFICER OF THE CLIENT.<br />
Fax: 033-66106187<br />
We hope that you will find the above new system to be useful. In case of any<br />
clarification please contact:<br />
For EMD – Mr. Rakesh Kumar Singh -9560599972 & Raminder Pal Singh –<br />
09560599973<br />
Email address: rakesh.singh@mjunction.in,raminder.singh@mjunction.in/<br />
anoop.mishra@mjunction.in<br />
Page 15 of 18
Bidder ID Card Form<br />
(Please fill up using Black Ball Pen and attach One [1] Passport Sized Photograph)<br />
mjunction Bidder ID<br />
1. Organization Name: _____________________________________________<br />
2. PAN Details:____________________________________________________<br />
3. TIN Details:______________________________________________________<br />
4. Authorized Signatory’s Details:<br />
Name<br />
Designation<br />
Mobile No.<br />
Landline No.<br />
Fax No.<br />
E-mail Address<br />
3. I/We would like to receive the Bidder ID Card through - Tick (√ ) Any *<br />
Courier / Regd Post<br />
Personally from mjunction Office<br />
Date :<br />
Place :<br />
Signature of Authorized Signatory / Representative<br />
** Note: Bidder ID card would be sent through Courier by default if option is not chosen.<br />
Page 16 of 18
LETTER OF AUTHORISATION<br />
(In Company Letterhead along-with Passport Photo)<br />
To,<br />
mjunction services limited<br />
Sir,<br />
(1) I/ We hereby appoint and empower Shri……………………………………………………..<br />
S/o…………………………………. to deal with mjunction and NCL on all issues, whose signature (as in<br />
the Box) has been duly verified and attested below.<br />
Specimen Signature of Authorized Representative<br />
(2) The Bidder Identity Card may be issued in the name of Authorized Representative.<br />
(3) We agree to confirm and ratify all acts done by him under this authorisation.<br />
Authorized Signatory of the Organization<br />
(With Stamp)<br />
Date :<br />
Page 17 of 18
ANNEXURE E<br />
S<br />
No.<br />
Lot<br />
No.<br />
File<br />
No.<br />
Project<br />
Description<br />
Quantity in<br />
KL<br />
Bidding<br />
Basis<br />
ED/ST/VAT<br />
1 MP/01<br />
12-<br />
13/264<br />
Jhingurda<br />
Burnt Oil packed in<br />
Drums<br />
30 Rs/KL<br />
As Applicable/As<br />
applicable<br />
2 MP/02<br />
12-<br />
13/268<br />
Block”B”<br />
Burnt Oil packed in<br />
Drums<br />
10 Rs/KL<br />
As Applicable/As<br />
applicable<br />
3 MP/03<br />
12-<br />
13/267<br />
Amlohri<br />
Burnt Oil packed in<br />
Drums<br />
50 Rs/KL<br />
As Applicable/As<br />
applicable<br />
4 MP/04<br />
12-<br />
13/278<br />
Jayant<br />
Burnt Oil packed in<br />
Drums<br />
30 Rs/KL<br />
As Applicable/As<br />
applicable<br />
5 MP/05<br />
12-<br />
13/277<br />
Amlohri<br />
Burnt Oil packed in<br />
Drums<br />
40 Rs/KL<br />
As Applicable/As<br />
applicable<br />
6 UP/01<br />
12-<br />
13/274<br />
Kakri<br />
Burnt Oil packed in<br />
Drums<br />
16.2 Rs/KL<br />
As Applicable/As<br />
applicable<br />
7 MP/06<br />
12-<br />
13/298<br />
Jayant<br />
Burnt Oil packed in<br />
Drums<br />
30 Rs/KL<br />
As Applicable/As<br />
applicable<br />
8 MP/06<br />
12-<br />
13/298<br />
Jayant<br />
Burnt Oil packed in<br />
Drums<br />
30 Rs/KL<br />
As Applicable/As<br />
applicable<br />
9 UP/02<br />
12-<br />
13/299<br />
Khadia<br />
Burnt Oil packed in<br />
Drums<br />
75 Rs/KL<br />
As Applicable/As<br />
applicable<br />
10 UP/03<br />
12-<br />
13/294<br />
Kakri<br />
Burnt Oil packed in<br />
Drums<br />
TOTAL … 333.2<br />
22 Rs/KL<br />
As Applicable/As<br />
applicable<br />
The bids <strong>for</strong> the above are invited on Rs/Kl basis inclusive of drums.<br />
The price to be quoted exclusive of taxes and duties.<br />
Sales Tax/VAT as applicable on the date of delivery shall be charged extra at full rate.<br />
Customers are requested to note Clause No.9 Ancillary Sales Preference clause in Page Number 3 be<strong>for</strong>e bidding.<br />
*************<br />
Page 18 of 18