SAIL ISP Burnpur GCP Dust 08 OFA 365 - Metaljunction

Annexure-AAnnexure to O.F.A. Notice No. MKTG/12-13/GCP Dust-08/OFA-365 Date: 01.02.2013OFA will be conducted on 06.02.2013 from 3.30PM onwards.ItemNo.Material1. GCP DustLocation : SMS GasCleaning Plant AreaQty.(MT)Loading Processing DeliveryPeriod200 SELF NOTALLOWEDEMD( Rs.)30 WKGDAYS 10,000/-VAT/Excise DutyWith CessNotApplicableNote- 1. TCS @ 1% wherever applicable will be charged on Material value including ExciseDuty and VAT/CST.2. Spl. Instruction : Material to be loaded as is where is basis and without processing.EMD is to be submitted by 17.00 Hrs on 05.02.2013DGM (MM, Mktg)SAIL-ISP, Burnpur

FORMAT FOR CUSTOMER MASTER (This must be filled up by the customer)1. CUSTOMER NAME:2. CUSTOMER ADDRESS:3. CONSIGNEE NAME :4. CONSIGNEE ADDRESS:5. PAN NO:6. VAT NO:7. TIN NO:8. CST NO:9. ECC NO:10. CONTACT PERSON Name & MOBILE NO:11. E-MAIL ID:12. FAX NO:13. STATUS: COMPANY / NON COMPANY14. ORGANISATION TYPE: GOVT. / PSU / PVT / RLY / IPT / SUBSY15. BANK NAME:16. BANK A/C NO:17. BANK BRANCH:18. IFSC CODE:ANY OTHER INFORMATION:NAME & SIGN OF THE APPLICANT:COMPANY SEAL(PROOF OF PAN /VAT /ECC /BANK DETAILS MUST BE ENCLOSED, IF PAN CARD IS NOT IN THE NAME OFCUSTOMER, OWNERS PROOF IS REQUIRED)FORWARDED BY ORDER DEPARTMENT

Annexure BMKTG/12-13/GCP Dust-08/OFA-365 Date: 01.02.2013ROAD DESPATCH PROCEDURE1. The customer will authorize maximum three persons to deal with SAIL- ISP duly attesting theirsignature. DO issuing authority at SAIL- ISP will also authenticate the signature and send requireddocuments to concerned departments.2. Authorized lifter will report to vehicle gate along with copy of DO, authorization letter and vehicles forloading. CISF personnel will check the DO, authorization letter and vehicles. Vehicles should be emptyand registration mark painted on the body of the vehicles. CISF will make necessary entries in theirregister.3. Vehicles will then report to the concerned weigh bridge along with loading programme issued by theloading deptts for tare weighment. Weigh Bridge In-charge will check the DO, authorization letter ofthe lifter and the balance material due to the party. CISF at W/B will check that the vehicle is empty. Apink card with serial number will be issued to the customer’s authorized representative /lifter andrecorded in the register.4. Vehicle will then report to Loading Deptt. along with Pink Card., vehicle entry pass, DO andauthorization letter. Pink Card serial number would also be incorporated in the loading certificate.5. After completion of loading with adjustment if any, this shall be done in presence of loading supervisorand CISF personnel on duty. The respective loading supervisor and CISF personnel on duty will sign onthe final loading certificate / shipping advice to certify that the vehicles have been loaded with onlyspecified material as per DO. Signature should be accompanied by full name of the personnel.6. The lifter will take the loading certificate back to loading deptt. Where challan / shipping advice will beissue. The loading deptt. Will make necessary entries in their register indicating time of exit of thevehicle from loading deptt. The loading deptt Manager will check and finally sign on the challan /shipping advice and hand over the documents to the lifter and allow the vehicle to go to the concernedweigh bridge for gross weighment.7. The vehicle will move to the concerned weigh bridge in approved route only. The lifter will produce thefollowing documents at the weigh bridge for gross weighment.a) Copy of DO b) Letter of authority c) Vehicle entry pass d) Loading certificate e) DeliveryChallan / Shipping Advice and f) Pink Card.8. In case of any material to be adjusted in the form of offloading from the vehicle or further loading in tothe vehicle an adjustment form, in duplicate signed by the weigh bridge in-charge or his authorizedrepresentative, will be given to the lifter mentioning .i) Vehicle Number ii) D. O. No. & date iii) Gross Weight (before adjustment) iv) Quantity to be offloaded/ further loaded.The adjustment will be allowed for once only for a particular D. O. ie. in the last trip.

MKTG/12-13/GCP Dust-08/OFA-365 Date: 01.02.20139. The lifter will take the loaded vehicle along with the adjustment form to the loading deptt. After dueadjustment, the loading supervisor and loading deptt’s manager or his authorized representative willsign on both copies of the adjustment form. One copy will be retained by the loading deptt. And theother copy will be given to the lifter for submitting at the weigh bridge. Such vehicle should have a PinkCard with the driver.10. Final Gross Weighment will be taken and necessary entries will be made in the computer. The combinedDespatch Challan Cum Invoice will be printed and handed over to the party / lifter, duly signed by theweigh bridge in-charge. The weigh bridge will issue one Green Card with same serial number of PinkCard to the customer’s authorized representative / lifter. The vehicle with the Invoice, Green Cardand Entry Pass will proceed to the vehicle gate by the approved route only. Vehicle with Green Card willnot be allowed to go back to loading point or any other place inside the plant. The approved route willbe intimated by CISF.11. Customer’s representative / lifter will produce the Combined Challan cum Invoice and deposit the samealong with Green Card and Entry Pass to CISF personnel at the vehicle gate. CISF will check thedocuments and retain one copy of the Combined Challan Cum Invoice ( as Gate Pass ) along with EntryPass and Green Card and allow the vehicle to go out.12. In case of unavoidable circumstances, if any empty vehicle, which has entered through all theformalities for loading, has to be returned empty, an authorized executive of the loading deptt. and CISFpersonnel will jointly inspect and also witness re-weighment of the vehicle at weigh bridge and certifythat the vehicle is going out empty. Circumstances & reasons will be recorded and signed. No vehiclewill be allowed to stay inside the plant overnight. In case of break down, the vehicle may be allowed tostay inside the plant as per existing procedure.

ANNEXURE – CGENERAL RULES AND REGULATIONS GOVERNING CONDUCT OFONLINE AUCTIONSINTRODUCTIONThis online auction is being conducted for Steel Authority of India Ltd. (hereinafter referred as the"Client") on the Service Provider platform (hereinafter referred to as the "Service Provider")."The General Rules and Regulations governing conduct of Online Forward Auction" provided hereingovern the conduct of online forward auctions arranged by the Service Provider on its auctionplatform. These rules cover the roles and responsibilities of the parties in the online forward auctionson the auction platform. Acceptance in toto to "SAIL – FA1 (General Terms & Conditions for salethrough Online Auction/Forward Auction (FA) )", "General Rules & Regulations governing conductof Online Forward Auction" and Special Terms & Conditions of sale of materials is a pre-requisite forsecuring participation in the online auction.The key terms pertaining to the online auctions are provided in the Annexure-D. Prospective biddersare advised to go through the same.Role of the "Service Provider"The Service Provider is the agency (operator) primarily providing the Service of the Forward auctionto the "Client".Finalisation of any third party contract suitable for the current auction.Finalisation of the auction items in consultation with the Client.Defining of the bidding rules for each Auction in consultation with the Client.Enhancing bidder awareness of and comfort with the auction mechanism and bidding rulesProviding Auction outcome to the client after the auction is completed.The responsibility for fulfillment of the contract rests between the bidders and the client and ServiceProvider shall have no liability on this account.Role of the BidderThe role of the bidder is outlined below:Defining of the bidding rules for each auction in consultation with the client.Educating bidders about the auction mechanism and bidding rule.Input of the action items and defining of the bidding rules in the auction engine.

Providing access to the approved bidders to participate in the auction.Summarizing of the auction proceedings & communicate the outcome to the client.The bidder would participate in the auction with the aim of bidding to secure the auctioned item in theauction.The bidder would be provided access to the Auction through a User Id protected by a password. Thebidders are also requested to change the password allocated to them by the Service Provider to keeptheir confidentiality. However it would be bidder's sole responsibility to ensure the security andprivacy of the same and he/they would not hold the client/Service Provider responsible in any mannerwhatsoever for any misuse of these user Ids and/or Password. Access to the auction mechanism shallbe provided to all the approved bidders subsequent to obtaining their written consent to the SAIL –FA1 (General Terms & Conditions of SAIL of CMO for sale through online auction/forward auction(FA), General Rules & Regulations governing conduct of online forward auction, letter of interest andSpecial Terms & Conditions of sale if any. Payment of Earnest Money Deposit (EMD) as decided bythe client minimum 1(one) working day before the start of the Forward auction will be one of thenecessary conditions for participating in the auction.Bidders hereby confirm that they shall commit to lift the product (being bid for) at the price entered bythem in the auction engine AND at the terms and conditions specified herein by the Client. All Pricesentered shall be legally binding on the Bidders. Bidders are strongly advised to exercise due diligencewhile placing bids. Failure to honour the bids placed during the online Bid shall render the biddersliable for any penal action as deemed fit by Client/Service Provider.In the event of winning an allotment in the auction mechanism, the bidder shall commit to fulfilloutlined obligations under the contract.The bidder shall bid on the terms specified by the client and place his/their bids in the auction enginein the manner specified by Service Provider. The Bidder shall not stipulate any conditions on his/theirown unless the terms of the Client (in the Client’s Terms and Conditions) expressly permit suchconditions being stipulated by the Bidder. Bids entered with conditions attached shall be consideredConditional bids and Service Provider retains the right of rejecting these bids even without intimatingthe Client.Bidding RulesThe Bidding Rules refer to the information and terms defined specifically for a particular auction. Thepurpose of the Bidding rules is to provide approved bidders with the information and terms specific tothe auction in which they are bidding. This would include:Definition of the unit of biddingStart Time and duration of the auctionAny extension of the duration of the auction in the event of bids being received towards the end of thepre-specified durationReserve Price (if specified)

Minimum & Maximum Bidding Quantity/value (if specified)Price Increments and any reduction in the price increment in the auction in the event of inactivityOther attributes (informational/non-negotiable in nature)While it shall be the endeavor of the Service Provider to specify these rules at the earliest for eachonline bid, the Service Provider shall have the right to delay the announcement of these bidding rulesor modify rules specified earlier at the time of the online Bid. These details would be available to thebidders on the auction engine at the time of bidding.Participation in the auction process presumes complete awareness and understanding of the biddingrules as provided on-line at the time of the auction.Conduct of the AuctionOnly those bidders who have been approved by the "Client" and/or have handed over stamped andmanually Signed "SAIL-FA1 (General terms and conditions of Sale through Online Auction/ForwardAuction (FA))", "General Rules & Regulations governing conduct of online forward auctions", Letterof Interest, Special Terms & Conditions of sale, if any and the necessary EMD amount to the serviceprovider at least one day prior to start of online auction will be given User ID and Password to enablethem to view and participate in the online auction. Letter of Interest, Special Terms & Conditions ofsale, if any and the necessary EMD amount shall be submitted to the Branch Sales Office. However, atime of 5 working day shall be provided for in between the date of Online Auction Notice and the dateof conduct of Online Forward Auction.The auction shall be communicated and conducted on pre-specified date. The key terms pertaining toconduct of the auction such as Start Time, Duration, End Time and Auto Extension Facility shall bespecified separately for each auction.During the course of auction a facility will be provided to the bidder to ascertain whether his bid is thehighest so that he can raise his bid if he/she so desires.Service Provider reserves the right to cancel or reschedule the auction with the approval of competentauthority on any of the following reasons:1. The number of confirmed bidders is deemed insufficient to conduct the auction2. Some of the confirmed bidders are unable to access the module due to infrastructure problems suchas sustained power failure or telecommunication breakdown.3. There are no bids accepted which are equal to or below any start Bid price.4. Any other reasons which in the opinion of Service Provider/Client requires such action to beinitiated.The duration of the auction may also vary from the pre-specified period of time on account oftermination of the auction by Service Provider.

a) On the advice of the client orb) In case of situations where it is felt that continuance of the auction proceedings is prejudicial to thesmooth conduct and/or the integrity of the auction process.O RDue to auto extension during the auction, the duration may increase from the specified period.In the event of any problems being faced in the smooth conduct of the auction, Service Provider withthe approval of competent authority shall have the right to undertake one or more of the followingsteps:Cancellation/ premature termination of the auction with/ without a subsequent rerun of the auction ona mutually decided dateCancellation of a bidLock/deactive a bidder’s account (suspension of operations in the account), etc.In case of failure of net connection, bidder will give his best price to the Service Provider. ServiceProvider will bid on behalf of the bidder with the minimum increment until the bid price reaches thebest price offered by the bidder, by proxy bidding mechanism. The best price communicated by thebidder will have to be by written confirmation or fax to the Service Provider and will be keptconfidential between the Service Provider and the bidder. However, the bids received through onlineauction platform shall only be acceptable. The Bidder will be bound by the price offered.Liability of Service ProviderService Provider shall not be liable to the client/ bidders in the auction or any other person/s for:a) Any breach of contract by any of the parties in the fulfillment of the underlying contractb) Any delay in initiating the online auction or postponement/cancellation of the online auctionproceedings due to any problem with the hardware/ software/ infrastructure facilities or any othershortcomings.While, reasonable care and diligence is taken by Service Provider in discharge of its responsibilitiessuch as design of the online bid, communication of bid details and rules, guidance to client/bidders inaccessing the Auction Engine and placing bids, etc. the bidders shall specifically indemnify ServiceProvider from all liabilities for any shortcomings on these aspects. It is clearly understood that theseactivities are undertaken by Service Provider to assist the bidders in participation but the ultimateresponsibility on all these counts lies totally with the bidders.Right of the Client

The Client reserves the right to partially or totally accept or reject any/all bids placed in the OnlineAuction without assigning any reason whatsoever, the decision of the client would be final andbinding on the bidder in any such case.Confidentiality ClauseService Provider undertakes to handle any sensitive information provided by the client or confirmedbidders for the auctions with utmost trust and confidentiality.JurisdictionAny disputes relating to the online auction module shall be subject to the sole jurisdiction of Court ofLaw having jurisdiction over the Branch from where the material is made available / sold.Signed in acceptance of the above terms & conditionsDate:PlaceNameDesignation of SignatoryContact No. at the time of Auction