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North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

North Fairlington<br />

News<br />

Historic Fairlington Villages<br />

<strong>April</strong> <strong>2014</strong> Vol. 36, No. 4 www.FairlingtonVillages.com<br />

“What Do Our Condominium Fees Pay For?”<br />

Have you stopped to think<br />

about all that is covered by your<br />

condominium fee? Depending<br />

upon unit type, Fiscal Year <strong>2014</strong><br />

(FY14) condo fees for each of Fairlington<br />

Villages’ 1,703 units range<br />

from $216 – $520 per month or<br />

$2,592 – $6,240 per year.<br />

Each unit owner’s annual fees<br />

are in proportion to his/her undivided<br />

interest in Fairlington<br />

Villages’ (the Association’s) common<br />

elements. The Fairlington<br />

Villages condominium declaration,<br />

one of the legal documents<br />

establishing the Association,<br />

identifies each unit’s percentage of<br />

ownership, with the percentages<br />

generally determined by unit size.<br />

The condominium fee is the total<br />

condominium assessment multiplied<br />

by a unit’s proportionate<br />

interest. For example, a Clarendon<br />

II unit’s FY14 fee is 0.0620376 percent<br />

(its percentage of ownership)<br />

of $6,983,664 (the total FY14<br />

Snow Removal Crews Help North<br />

Fairlington Weather the Winter Storms<br />

As you read this <strong>April</strong> issue of<br />

North Fairlington News, it is spring<br />

and the winter of 2013–14 is behind<br />

us. It’s time to take one last<br />

look in the rearview mirror and<br />

recap the North Fairlington experi-<br />

Ph o t o b y Ca r o l Be l l<br />

Snow crews plowed and shoveled nine times this<br />

winter!<br />

ence with the harsh winter we just<br />

went through.<br />

Kudos to the snow removal<br />

crews that got us through it! Board<br />

of Directors Chair Terry Placek<br />

commented, “Our staff did as<br />

great a job this winter<br />

tackling the snow<br />

removal challenges as<br />

if they were from my<br />

home state of Minnesota!”<br />

Services were<br />

provided by contract<br />

workers with oversight<br />

by our maintenance<br />

staff, including<br />

plowing, hand shoveling,<br />

and spreading<br />

sand and chemicals<br />

as needed.<br />

continued on page 7<br />

1<br />

condominium fee assessment) or<br />

$4,332 ($361 per month).<br />

As shown in the table on page<br />

2, condominium fees cover key<br />

services and maintenance of Fairlington<br />

Villages’ 291 buildings,<br />

59 parking lots, and 93.3 acres of<br />

grounds. This large size allows<br />

the Association to achieve some<br />

economies of scale in its operations,<br />

particularly in contracting of<br />

services.<br />

table on page 2<br />

Spring Grounds<br />

Activity Preview<br />

Hopefully by the time this newsletter<br />

is published, spring will have<br />

arrived, allowing our grounds<br />

contractor, Lancaster Landscapes,<br />

to start preparing the grounds for<br />

new growth. Lancaster got a head<br />

start last fall by placing shredded<br />

leaves and acorn shells on the turf.<br />

This should eventually improve<br />

the existing top soil throughout the<br />

property.<br />

The major spring work will take<br />

place in ward 4. The Board of Directors<br />

approved over $18,000 for<br />

renovation planting and landscape<br />

improvements in ward 4, as well<br />

as the installation of two benches.<br />

One bench will be installed in<br />

the open area at the bottom of S.<br />

Buchanan St., and the other in<br />

the open area at the top of S. 28th<br />

St. Replacement plants, where<br />

continued on page 5


2<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

“What Do Our Condominium Fees Pay For?”<br />

Items Covered<br />

by Your Condo Fee<br />

Water and sewer service<br />

Trash and recycling service,<br />

including<br />

• six-day a week curbside or<br />

porch trash pickup<br />

• weekly curbside recycling<br />

pickup<br />

• weekly bulk trash pickup<br />

(for old furniture, for example)<br />

Master insurance policy<br />

(structure)<br />

Exterior maintenance (for<br />

example, roof and porch<br />

maintenance, painting of trim<br />

and doors, leaf raking, and<br />

landscaping, mowing, and<br />

snow removal)<br />

Professional management<br />

Patrol service<br />

Repair and Replacement<br />

Reserves<br />

Amenities<br />

Comments<br />

Water and sewer rates are established by Arlington County and<br />

the City of Alexandria. FY13 expenditures on water and sewer<br />

service totaled $895,141 – an average of $525 for each of the<br />

Association’s units.<br />

FY13 costs for the trash and recycling services described<br />

totaled $297,440 - an average of $174 per unit.<br />

In comparison, Arlington County charges $294 per year for<br />

once-weekly trash and recycling pickup. (Source: Arlington<br />

County website)<br />

The Association maintains a master insurance policy covering<br />

Fairlington Villages’ buildings. The cost of this policy for FY14<br />

is $415,000 – an average of $243 per unit. Instead of a full<br />

homeowner’s insurance policy, condo owners therefore need<br />

a less-expensive condo policy, also known as an HO-6 policy.<br />

See the Manager’s Corner in the February <strong>2014</strong> issue of North<br />

Fairlington News for a discussion of why you need a condo<br />

policy (which is required if you have a mortgage).<br />

Many residents choose condo living at least in part to have all<br />

these household activities taken care of. Fairlington Villages<br />

has a staff of 8 maintenance people that help accomplish these<br />

tasks.<br />

Owners do not need to hire and manage contractors for outside<br />

maintenance tasks such as those listed above. Management<br />

researches service contractors and recommends them to the<br />

Board of Directors based upon cost and anticipated levels of<br />

service.<br />

The patrol service monitors our property overnight. The officer<br />

can respond to residents’ calls about non-emergency community<br />

disturbances and parking violations.<br />

Repair and replacement reserves are used to finance long-term<br />

major capital asset needs such as repairing or replacing roofs,<br />

balconies, apartment building hallways, sewer lines, swimming<br />

pools, tennis courts, and parking lots. FY14 reserve contributions<br />

total $2,786,000 – an average of $1,635 per unit.<br />

Roof replacement is a major expense for all homeowners and<br />

an excellent example of what replacement reserves cover.<br />

The Association is replacing all of our buildings’ flat and slate/<br />

tile roofs on a phased schedule. In FY14, reserves are funding<br />

replacement of nine multi-unit slate roofs (50-year life<br />

expectancy) at an average cost of $25,486 per roof, and twelve<br />

multi-unit flat roofs (20-year life expectancy) at an average cost<br />

of $11,290 per roof.<br />

Condo fees fund the operation and maintenance of a range of<br />

amenities, including the Association’s six pools, twelve tennis<br />

courts, community center, tot lot, community events for adults<br />

and children, park benches, curbside trash cans, and large<br />

areas of open space.<br />

Fairlington News<br />

Briefs<br />

Protect Your<br />

Belongings: Lock Your<br />

Vehicle<br />

The Arlington County Police Department<br />

reports a rash of recent<br />

vehicle break-ins. The Arlington<br />

Third District Police Captain says<br />

that in almost all cases, the car<br />

was left unlocked. To protect your<br />

belongings, lock your vehicle and<br />

don’t leave valuables in plain<br />

sight.<br />

Spring Cleaning?<br />

Getting ready for spring cleaning?<br />

Wondering what to do with<br />

what you no longer want or need?<br />

The Fairlington Historical<br />

Society (FHS) will offer a White<br />

Elephant Table at the Spring Yard<br />

Sale on Saturday, May 3. You can<br />

drop items off at the FHS table<br />

(near the community center) from<br />

7:30 – 11:30. Your castoffs may be<br />

the perfect solution for someone –<br />

and a contribution to a good cause!<br />

Spring Grounds Walk-<br />

Through <strong>April</strong> 26<br />

The Board of Directors, management<br />

staff, and the Grounds Committee<br />

will conduct their annual<br />

spring grounds walk-through on<br />

Saturday, <strong>April</strong> 26. The purpose<br />

of the walk-through is to examine<br />

grounds and landscape problem<br />

areas, discuss possible solutions,<br />

and review the status of previously<br />

addressed problems. If there is an<br />

area that you would like to be included<br />

as part of the walk-though,<br />

please call the management office<br />

or contact the Grounds Committee.<br />

If you would like to join in,<br />

please rendezvous at the Community<br />

Center at 9 a.m. The walkthough<br />

normally lasts about two<br />

hours.<br />

continued on page 6


Landscape Fertilization and Spraying Schedule<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

3<br />

Fairlington Villages carefully balances the needs<br />

of healthy turf in our green spaces with the need to<br />

minimize the kind of groundwater runoff that damages<br />

aquatic life in the Chesapeake Bay. Fertilizer,<br />

in the form of granules spread across the turf, and<br />

spot herbicide spraying of shrubs and trees only as<br />

needed, will be done this year on the schedule shown<br />

below.<br />

Watch for signage prominently placed along the<br />

street in your ward 48 hours prior to the application<br />

of fertilizer in <strong>April</strong> and September. Also, small warning<br />

cards will be placed in the lawn areas at the time<br />

of spray application.<br />

If you are sensitive to chemicals, please take whatever<br />

precautions you deem necessary. Material Safety<br />

Data sheets are available in the management office in<br />

case you have any questions regarding the products<br />

used on the property.<br />

It is best for pets not to eat fertilizer granules, so be<br />

Lawn Maintenance<br />

Water consumption continues to be the largest cost<br />

in our yearly operating budget. As we did last year,<br />

the Grounds Committee, working with Management<br />

and the Board, is asking residents to refrain from<br />

watering turf areas and concentrate instead on the<br />

deep watering of planting beds. Problem turf areas<br />

that require watering will be addressed and watered,<br />

if necessary, by Management and our landscape contract<br />

team.<br />

Soaker hoses and timers are available to borrow<br />

from the management office (sprinklers and standard<br />

hoses are not available). Established plants should<br />

be watered once or twice a week for about two hours<br />

at a time using a soaker hose. Newer plants require<br />

more frequent watering for about four-six weeks.<br />

Soaker hoses should be placed at least two feet away<br />

from building foundations. Everyone is asked to look<br />

for any unattended hoses that may be flooding plant<br />

beds.<br />

Here are a few tips from Garden Gate Magazine on<br />

the usage of soaker hoses:<br />

• Before you put one in the garden, lay it in the<br />

sun so it’s flexible.<br />

• Use ground staples to pin the hose in place<br />

around tight turns.<br />

• Mulch over your hoses to hide them. (Management<br />

has extra mulch.)<br />

• If your soaker springs a leak, duct tape it — or<br />

don’t. This is one time a leaky hose doesn’t matter!<br />

prepared to clean their paws when the granules are<br />

visible. Granules will disappear with the first rain after<br />

application. Pets should not be affected by the spot<br />

spraying of trees and shrubs, but it is best to avoid<br />

these areas if possible.<br />

Fertilizer Applications on Turf<br />

Month Wards 1, 2, 5 Wards 3, 4, 6<br />

<strong>April</strong> 21, 22, 23 23, 24, 25<br />

September 22, 23, 24 24, 25, 26<br />

Spot Spraying of Trees and Shrubs<br />

Month all Wards<br />

<strong>April</strong> 15, 16, 17<br />

May 13, 14, 15<br />

June 17, 18, 19<br />

July 15, 16, 17<br />

August 12, 13, 14<br />

September 16, 17, 18<br />

Building Foundation Beds<br />

A few reminders on plant bed maintenance policies<br />

(which can also be found in the Residents Manual):<br />

If you would like to take full responsibility for your<br />

planting bed, you may obtain from the office red reflectors<br />

to mark beds they agree to maintain. A reflector<br />

indicates to landscape contractors that a resident<br />

will maintain – water, weed, and prune – plants in<br />

the bed. Red reflectors may be issued from <strong>April</strong> 1 to<br />

November 1, when the Association resumes responsibility<br />

for the winter months.<br />

Residents may create a new planting outside, but<br />

adjacent to, the patio fence line without specific approval.<br />

Beds may also be created adjacent to resident<br />

building walls after approval by the Grounds Committee<br />

and Board of Directors. Beds may extend 2½<br />

feet from the building or fence. The Appendix lists<br />

approved species of perennials, groundcovers and<br />

shrubs.<br />

Beds may also be created in common areas away<br />

from buildings and fences with the approval of<br />

Grounds Committee and the Board. Annuals may be<br />

planted anywhere except in community focal beds.<br />

Vegetable plants are permitted only within patio<br />

fences.<br />

Go Green!<br />

Call the management office<br />

to receive your newsletter<br />

by email.


4<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

Activities Around the Village<br />

Little Ones’ Easter Egg Hunt,<br />

<strong>April</strong> 19<br />

The Easter Bunny will make a<br />

return appearance at the annual<br />

North Fairlington Easter Egg Hunt<br />

on Sat., <strong>April</strong> 19 from 10 – 11:30<br />

a.m. at the community center. This<br />

year, children aged 4 and under<br />

will search for goodie-filled eggs<br />

and meet the Easter Bunny in<br />

the Tot Lot. Children aged 5-10<br />

will search for eggs in the grassy<br />

area between the Tot Lot and the<br />

management office. Volunteers<br />

will be present to direct families.<br />

We’ll supply the Easter baskets,<br />

but parents, please bring your<br />

own camera, as photo ops with the<br />

Easter Bunny will be available in<br />

the community center. Volunteers<br />

are needed to help with this very<br />

popular event. If you can help,<br />

please email the Activities Committee<br />

(activities@fairlingtonvillages.com).<br />

Spring Yard Sale, May 3<br />

Enjoy the spring weather, continue<br />

that spring cleaning, and see<br />

what your Fairlington neighbors<br />

have for sale at the annual Fairlington<br />

Spring Yard Sale on Sat., May<br />

3 (8 a.m. – noon) at the community<br />

center parking lot. Sale areas are<br />

$10 per space and are available on<br />

a first come-first served basis (no<br />

reservations necessary). Residents<br />

should set up between 7 – 8 a.m.<br />

and everything must be cleared<br />

out by 1 p.m. A member of the<br />

Activities Committee will collect<br />

the fee once you are set up. Spring<br />

plants will be available for sale by<br />

the Grounds Committee. Coffee,<br />

other beverages and food will also<br />

be available for sale at the concessions<br />

table, with proceeds going to<br />

support community activities. Volunteers<br />

are always needed to help<br />

with this event, especially with<br />

the grill and concessions stand.<br />

If you can help, please email the<br />

Activities Committee at activities@<br />

fairlingtonvillages.com.<br />

Pet Happy Hour, May 16<br />

Calling all pet<br />

owners – save<br />

the date for<br />

our annual pet<br />

happy hour on<br />

May 16 from 6<br />

to 8 p.m. More<br />

details will be<br />

provided in the<br />

May newsletter.<br />

Calling all Parents!<br />

Has your family participated<br />

in any of our children’s activities?<br />

If so, please consider helping the<br />

Activities Committee continue to<br />

provide fun experiences for children<br />

throughout the year. We need<br />

your support!<br />

Parent volunteers are needed to<br />

help run our child- and family-focused<br />

events, especially the Easter<br />

Egg Hunt, 4th of July Parade, Family<br />

Float Parties, Halloween Party,<br />

and Morning with Santa.<br />

Our next children’s activity is<br />

the Easter Egg Hunt on <strong>April</strong> 19. If<br />

you can help prepare the eggs the<br />

day before, or help hide and replenish<br />

the eggs or guide children<br />

during the Hunt, please send an<br />

email to activities@fairlingtonvillages.com.<br />

Wine and Cheese Party<br />

Focus on the Grounds Committee<br />

Our Grounds Committee helps the Board oversee<br />

the quality of Fairlington’s common property. The<br />

Committee works closely with management staff and<br />

the grounds contractor and helps conduct a walkthrough<br />

of the property for the Board in the spring<br />

and fall.<br />

The committee also: 1) monitors conditions around<br />

the property and advises the Board on groundsrelated<br />

issues; 2) assists in selecting the grounds contractor<br />

and in preparing the budgets for maintenance<br />

and improvements; 3) prepares suggested plantings<br />

lists; 4) and works with residents and the board on<br />

ad hoc grounds projects and solving grounds-related<br />

problems.<br />

David Rose chairs the Grounds Committee, which<br />

meets monthly. Volunteers are welcomed. Please call<br />

the office or email grounds@fairlingtonvillages.com if<br />

you would like to help.<br />

Ph o t o s b y Gu y La n d<br />

Fairlingtonians celebrated the coming of spring with a relaxing<br />

wine and cheese happy hour on March 14. Above, Tish<br />

Tucker, Anne Wasowski, and Melissa Beene. Below, Adrienne<br />

Roughgarden, Angie Snyder, and Kevin Roughgarden.


Manager’s Corner<br />

Colin A. Horner, General Manager, CMCA ® , PCAM ®<br />

Spring Planting Time Is Here<br />

Although you have a lot of flexibility<br />

when making improvements<br />

to the limited common areas under<br />

your control, it is important to remember<br />

that improvements cannot<br />

exceed the height or boundaries<br />

of the privacy fence, unless it is a<br />

plant, shrub, or tree on the Fairlington Villages “approved<br />

planting list.” Stop by the office or visit the<br />

website for a copy of the list. All vines must be maintained<br />

inside the fence line and cannot be allowed to<br />

climb the fence or building walls. Also, nothing can<br />

be attached to the fence. For information on common<br />

area plantings and information regarding landscaping<br />

on limited common areas please refer to the Rules and<br />

Regulations section of the Resident’s Manual.<br />

Pool Use<br />

We have begun the process in the Management<br />

Office of revalidating Fairlington Villages ID cards<br />

that residents must present to use the swimming<br />

pools and tennis courts. Please stop by at your earliest<br />

opportunity during our office hours for your revalidation.<br />

New residents may obtain IDs for a $10 fee by<br />

producing proof of ownership or a copy of the lease.<br />

Only tenants named in the lease may receive an ID.<br />

Lost cards may be replaced at the management office<br />

for the same fee.<br />

Watering of Plants<br />

As grounds improvements and maintenance begins<br />

it will be necessary to water plants in a number of<br />

locations. Please turn on your outside faucet so that<br />

we will have access to water as needed. Your assistance<br />

with the watering of plants is also appreciated.<br />

Management does lend to residents “soaker” hoses<br />

with timers to assist you with watering your planting<br />

beds. We are mostly concerned in locations where<br />

there are new plantings. Even so, we advise that<br />

care be taken to limit the watering to no more than<br />

is necessary for the health of the plants. Also, we do<br />

not advocate watering of the lawn areas. Grasses in<br />

this geographic area are very adaptable to drought<br />

and will go dormant to protect themselves. Watering<br />

in those conditions will fool the grasses into thinking<br />

that more water is available and can actually damage<br />

the root systems.<br />

<strong>April</strong> Showers Bring May Flowers, but they can also<br />

bring floods<br />

Wet basement walls at Fairlington are not uncommon.<br />

Please remember to check basement walls after<br />

Management Office<br />

Location<br />

Fairlington Villages<br />

A Condominium Association<br />

3001 South Abingdon Street<br />

Arlington, Virginia 22206<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

Hours<br />

8:30 a.m.-5:30 p.m. Monday through Friday<br />

9 a.m.-2 p.m. Saturday<br />

Closed Sundays and federal holidays<br />

5<br />

Communications<br />

Telephone: 703-379-1440<br />

Fax: 703-379-1451<br />

General Info Email: office@fairlingtonvillages.com<br />

Service Request Email: service@fairlingtonvillages.com<br />

Website: www.fairlingtonvillages.com<br />

Staff<br />

Colin A. Horner<br />

John Williams<br />

Miguel Galvez<br />

Mark Johnson<br />

Erin Moran<br />

Suzanne Delaney<br />

General Manager<br />

Assistant General Manager<br />

Facilities Manager<br />

Operations Manager<br />

Administrative Assistant<br />

Receptionist<br />

Emergency<br />

After Hours Emergency: 703-600-6000<br />

Patrol Service<br />

To contact security duty officer, call 703-930-7282.<br />

If the officer does not answer, the phone will page him/<br />

her. If the officer does not call back within 10 minutes,<br />

call again. Security hours: 8 p.m.-5 a.m. nightly.<br />

heavy or prolonged rains. If you see signs of water<br />

penetration call the office, so the problem can be<br />

investigated. Generally speaking, unless the problem<br />

is severe, corrective action will occur after the rain has<br />

ended.<br />

Spring Grounds<br />

continued from page 1<br />

needed, will be installed in all areas, and all of the focal<br />

beds will be refurbished as necessary.<br />

Last spring, native plants were placed in forested<br />

areas along the perimeter fence with the Arlington<br />

Condominium by staff and Grounds Committee<br />

members to foster a vibrant forest that should attract<br />

many migratory breeds of birds. Many new breeds<br />

have appeared, and as the plants flourish, more and<br />

more birds will likely return. Several trees that had<br />

to be removed last year were recycled by using the<br />

logs to create “bio-berms” to reduce soil erosion and<br />

runoff, and provide an environment for insects that<br />

should also attract birds.<br />

—David Rose, Grounds Committee Chair


6<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

The News is published by<br />

Fairlington Villages,<br />

A Condominium Association<br />

Board of Directors<br />

President, At Large Director<br />

Terry Placek 703-671-7550<br />

Vice President, Ward 1 Director<br />

Cindy Kunz 703-578-4895<br />

cynthia.kunz@kunzandcompany.com<br />

Secretary, At Large Director<br />

Andi Dies 703-836-3323<br />

Treasurer, Ward 3 Director<br />

Harold Reem 703-845-8659<br />

hnreem@comcast.net<br />

Ward 2 Director<br />

Todd Delp<br />

tsdelp@gmail.com<br />

Ward 4 Director<br />

Suzanne Mund<br />

FVWard4.Director@gmail.com<br />

Ward 5 Director<br />

Philip J. Brown 703-637-9152<br />

PBrownBoard@pjb3.com<br />

Ward 6 Director<br />

Bob Tetro<br />

tetrobob@gmail.com<br />

At Large Director<br />

Anne Wasowski<br />

aw4fair@gmail.com<br />

Committee Chairs<br />

Activities: Melissa Beene<br />

activities@fairlingtonvillages.com<br />

Communications/Technology:<br />

Carol Bell<br />

comm@fairlingtonvillages.com<br />

Grounds: David Rose<br />

grounds@fairlingtonvillages.com<br />

Parking, Security, & Traffic:<br />

Vacant<br />

parksec@fairlingtonvillages.com<br />

Pools: Ellen Varley and Paul Emig<br />

pools@fairlingtonvillages.com<br />

Tennis: Peggy Bultman<br />

tennis@fairlingtonvillages.com<br />

Variance: Wayne Keyser (Acting)<br />

variance@fairlingtonvillages.com<br />

follow us<br />

Like us on<br />

Facebook<br />

@NFairlington<br />

Comments, articles, and letters<br />

are welcome. The deadline for<br />

submissions is the 10th of each<br />

month. Please deliver or email<br />

materials to the management office.<br />

The editor reserves the right<br />

to edit submissions.<br />

Board Meeting Agenda<br />

Wednesday, <strong>April</strong> 2, <strong>2014</strong><br />

The following is the preliminary agenda of the Apr. 2, <strong>2014</strong> Board of<br />

Directors meeting. The Board invites residents to review the agenda,<br />

contact a Board member with concerns or suggestions, and attend. The<br />

meeting will be held at 7 p.m. at the community center.<br />

I. Homeowner Forum<br />

II. Contractor Presentation – American Restoration<br />

III. Call to Order<br />

IV. Establishment of Quorum<br />

V. Certification of Election<br />

VI. Approval of Minutes – Mar. 5, <strong>2014</strong><br />

VII. Election of Officers<br />

VIII. Old Business<br />

A. Antennae and Satellite Dish Policy Revisions<br />

IX. New Business<br />

A. Standing Board Practices and Procedures, <strong>2014</strong>–15 Board Year<br />

B. Plant Replacements<br />

C. Spring Yard Sale Flowers/Focal Beds<br />

D. Hallway Carpet Cleaning<br />

E. Exterior Painting and Rotten Wood Replacement – Ward III<br />

X. Management Action Items<br />

XI. Reports<br />

1. Officers’ Reports (President, Vice President, Secretary, and<br />

Treasurer)<br />

A. Park Shirlington<br />

B. Annual Meeting and Election<br />

2. Committee Reports<br />

3. Management’s Financial Report<br />

4. Management’s Administrative Report<br />

5. Maintenance Reports<br />

6. Operations Report<br />

7. Work Order Response Log & Violation Log<br />

XII. Establishment of Next Board Meeting – May 7, <strong>2014</strong><br />

XIII. Adjournment of Meeting<br />

The agenda and the management report are available for review in the<br />

management office. The Board packet is available for review beginning<br />

on the Thursday before the meeting.<br />

Briefs<br />

continued from page 2<br />

Recycle Yard Debris<br />

Recycle compostable yard debris<br />

by placing it curbside for pickup<br />

on <strong>April</strong> 3 or 17. The yard debris<br />

must be placed in biodegradable<br />

bags, available at the office.<br />

Recyclable materials include<br />

leaves, pine needles, shrub trimmings,<br />

acorns, vines, twigs, small<br />

branches, and flower and vegetable<br />

bed debris. No grass clippings,<br />

please! The bags may not contain<br />

any rocks, concrete, or metal.<br />

Balcony replacement<br />

Update<br />

American Restoration has completed<br />

demolition of 65 balconies,<br />

and so far 22 new ones have been<br />

installed and inspected, with 18<br />

more near completion. Balconies<br />

are being replaced now in the 4800<br />

block of S. 28th St. and the 2800<br />

block of S. Buchanan St. Despite<br />

winter weather delays, the balcony<br />

work continues.


Board Notes<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

The Board held its regular meeting on March 5, <strong>2014</strong>. The following are highlights.<br />

A. Trash Violation – 4814 S. 29th<br />

St.: Mr. Reem moved to impose an<br />

assessment of $50.00 for a trash violation.<br />

Passed 9–0.<br />

B. Variance Request – 2747 S.<br />

Buchanan St. – Store Two Chairs In<br />

the Common Area Walkway: Ms.<br />

Dies moved that the Board approve a<br />

variance request to store two chairs in<br />

the common area walkway in front of<br />

the building, in accordance with the<br />

specifications outlined in the attached<br />

variance request. Failed 1–6–2.<br />

C. Variance Request – 2745 S.<br />

Buchanan St. – Store a Chair and<br />

a Bench In the Common Area<br />

Walkway: Ms. Dies moved that the<br />

Board approve a variance request to<br />

store one chair and one bench in the<br />

common area walkway in front of<br />

the building, in accordance with the<br />

specifications outlined in the attached<br />

variance request. Failed 1–5–2, with<br />

Vice President Kunz unavailable for<br />

the vote.<br />

D. Spring Mulch/Chemicals: Mr.<br />

Tetro moved the Board of Directors<br />

authorize Management to contract<br />

with Lancaster Landscapes, Inc., for<br />

Mulch in the amount of $29,785.51 and<br />

Spring Chemicals in the amount of<br />

$3,582.42 with an available budget of<br />

$37,000. Passed 9–0.<br />

E. Ward IV Renovation Planting:<br />

Mr. Brown moved that the Board authorize<br />

Management to contract with<br />

Lancaster Landscapes, Inc., for Ward<br />

IV Renovation Planting in the amount<br />

of $18,664 and $800 for two benches<br />

for a total project cost of $19,464 with<br />

an available budget of $17,500. Passed<br />

9–0.<br />

F. Tennis Courts Renovations: Mr.<br />

Brown moved that the Board authorize<br />

Management to contract with Mid<br />

Atlantic Tennis Courts & Supplies, for<br />

renovation work on tennis courts 1, 2,<br />

3, 4, 5, 9, and 14 at a cost of $31,825.00.<br />

Passed 9–0.<br />

G. Drainage and Erosion: Ms.<br />

Wasowski moved that the Board authorize<br />

Management to contract with<br />

Lancaster Landscapes, Inc., for drainage<br />

and erosion work in the amount of<br />

$5,553.25 with an available budget of<br />

$9,351. Passed 9–0.<br />

H. Flat Roof Replacements: Mr.<br />

Reem moved that the Board authorize<br />

Management to contract with Northern<br />

Virginia Roofing for the FY<strong>2014</strong><br />

roof replacements, at a total cost of<br />

$112,900. Passed 9–0.<br />

I. Antennae and Satellite Dish<br />

Policy Revisions: Ms. Dies moved<br />

that the Board revise the “Antennae<br />

and Satellite Dish Policy” per the<br />

document. TABLED.<br />

Prior to a vote on the motion, the<br />

following motion to table until the<br />

<strong>April</strong> <strong>2014</strong> meeting was approved:<br />

Ms. Mund moved that the Board<br />

table until the <strong>April</strong> regular meeting<br />

of the Board a motion concerning<br />

Antennae and Satellite Dish Policy<br />

Revisions. Seconded by Mr. Brown<br />

and passed (9–0).<br />

J. Flag of the United States Display<br />

Policy: Mr. Tetro moved that the Board<br />

adopt the following policy for display<br />

of flag of the United States in the common<br />

elements:<br />

A. The Board of Directors provides<br />

an exception to Article XV, Section 1<br />

of the By-Laws to allow display of the<br />

flag of the United States.<br />

B. The flag may only be displayed<br />

from a staff projecting from a building.<br />

The staff may be affixed to wood<br />

surfaces of building exteriors, including<br />

the capping of a unit window. The<br />

union of the flag should be placed at<br />

the peak of the staff unless the flag is<br />

at half staff.<br />

C. Traditional guidelines call for<br />

displaying the flag in public only from<br />

sunrise to sunset. However, the flag<br />

may be displayed at all times if it is<br />

illuminated during darkness.<br />

D. The flag should not be subject to<br />

weather damage. It should not be displayed<br />

during rain, snow, and wind<br />

storms unless it is an all-weather flag.<br />

E. The flag of the United States<br />

should hang freely and should not<br />

touch the ground or any other object.<br />

Requests to display the flag of the<br />

United States in a manner not in keeping<br />

with this policy on common and<br />

limited common elements are subject<br />

to Article XV, Section 1 of the By-Laws<br />

and shall only be considered subject to<br />

a Variance Request. Passed 9–0.<br />

7<br />

Snow Removal<br />

continued from page 1<br />

• We had nine snowfalls that<br />

were measurable enough to<br />

require plowing and shoveling<br />

from November through<br />

March.<br />

• With each one, the crews<br />

plowed and shoveled parking<br />

lots, streets, steps, lead<br />

walks, and sidewalks.<br />

• Consistent with our snow removal<br />

plan, the crews made<br />

it a top priority to plow the<br />

parking lots and the streets<br />

– not waiting for the county<br />

to arrive – so emergency<br />

vehicles can access the<br />

property.<br />

• New this year: The office<br />

staff provided periodic<br />

status updates via Twitter.<br />

Each storm is different, and<br />

residents’ experiences can vary<br />

as well. For example, areas in<br />

the shade may remain snowpacked<br />

much longer after the<br />

snow ends than areas exposed<br />

to sun, and chemicals may be<br />

ineffective in very cold weather.<br />

Therefore, snow removal and<br />

clean-up efforts usually continue<br />

for several days throughout the<br />

property after an event. During<br />

this time we closely monitor and<br />

treat areas for ice.<br />

It is projected that we will be<br />

about $35,000 over budget for all<br />

snow removal costs this winter<br />

with total expenses of about<br />

$75,000. That total is still an average<br />

of only $44 per unit for the<br />

year. The budget overage will be<br />

covered by our operating reserves<br />

– an excellent example of how the<br />

reserves are used for expenses that<br />

can only be estimated in advance.


8 North North Fairlington News<br />

<strong>April</strong> Fairlington <strong>2014</strong><br />

News<br />

Fairlington Villages, A Condominium Association<br />

3001 South Abingdon Street<br />

Arlington, VA 22206<br />

Presorted Standard<br />

U.S. Postage PAID<br />

Arlington, Virginia<br />

Permit No. 559<br />

8<br />

North Fairlington News<br />

<strong>April</strong> <strong>2014</strong><br />

Sunday<br />

Monday Tuesday Wednesday Thursday<br />

Friday<br />

1 <strong>April</strong><br />

2<br />

Board Meeting<br />

3 4 5<br />

7 pm<br />

Saturday<br />

6 7 Playgroup<br />

10 am – noon<br />

8 9 10 11 12<br />

Grounds Committee<br />

7 pm<br />

13 14 Playgroup 15 16 17 18 19<br />

Variance<br />

Committee 7 pm<br />

10 am – noon<br />

Parking, Security,<br />

& Traffic Committee<br />

7 pm<br />

20 21 Playgroup<br />

10 am – noon<br />

22 23 24 25 26<br />

Communications/<br />

Technology Committee<br />

7 pm<br />

27 28 29 30 1 May<br />

2 3<br />

Playgroup<br />

Spring Yard Sale<br />

10 am – noon<br />

8 am - noon<br />

4 5 6 7 8 9 10<br />

Playgroup<br />

Board Meeting<br />

10 am – noon<br />

7 pm<br />

Easter Egg Hunt<br />

10 - 11:30 am<br />

Spring Grounds<br />

Walk-Through<br />

9 am<br />

Meetings held at the community center unless otherwise noted. Please call the office to confirm.

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