April 2014 Newsletter
April 2014 Newsletter
April 2014 Newsletter
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
North Fairlington<br />
News<br />
Historic Fairlington Villages<br />
<strong>April</strong> <strong>2014</strong> Vol. 36, No. 4 www.FairlingtonVillages.com<br />
“What Do Our Condominium Fees Pay For?”<br />
Have you stopped to think<br />
about all that is covered by your<br />
condominium fee? Depending<br />
upon unit type, Fiscal Year <strong>2014</strong><br />
(FY14) condo fees for each of Fairlington<br />
Villages’ 1,703 units range<br />
from $216 – $520 per month or<br />
$2,592 – $6,240 per year.<br />
Each unit owner’s annual fees<br />
are in proportion to his/her undivided<br />
interest in Fairlington<br />
Villages’ (the Association’s) common<br />
elements. The Fairlington<br />
Villages condominium declaration,<br />
one of the legal documents<br />
establishing the Association,<br />
identifies each unit’s percentage of<br />
ownership, with the percentages<br />
generally determined by unit size.<br />
The condominium fee is the total<br />
condominium assessment multiplied<br />
by a unit’s proportionate<br />
interest. For example, a Clarendon<br />
II unit’s FY14 fee is 0.0620376 percent<br />
(its percentage of ownership)<br />
of $6,983,664 (the total FY14<br />
Snow Removal Crews Help North<br />
Fairlington Weather the Winter Storms<br />
As you read this <strong>April</strong> issue of<br />
North Fairlington News, it is spring<br />
and the winter of 2013–14 is behind<br />
us. It’s time to take one last<br />
look in the rearview mirror and<br />
recap the North Fairlington experi-<br />
Ph o t o b y Ca r o l Be l l<br />
Snow crews plowed and shoveled nine times this<br />
winter!<br />
ence with the harsh winter we just<br />
went through.<br />
Kudos to the snow removal<br />
crews that got us through it! Board<br />
of Directors Chair Terry Placek<br />
commented, “Our staff did as<br />
great a job this winter<br />
tackling the snow<br />
removal challenges as<br />
if they were from my<br />
home state of Minnesota!”<br />
Services were<br />
provided by contract<br />
workers with oversight<br />
by our maintenance<br />
staff, including<br />
plowing, hand shoveling,<br />
and spreading<br />
sand and chemicals<br />
as needed.<br />
continued on page 7<br />
1<br />
condominium fee assessment) or<br />
$4,332 ($361 per month).<br />
As shown in the table on page<br />
2, condominium fees cover key<br />
services and maintenance of Fairlington<br />
Villages’ 291 buildings,<br />
59 parking lots, and 93.3 acres of<br />
grounds. This large size allows<br />
the Association to achieve some<br />
economies of scale in its operations,<br />
particularly in contracting of<br />
services.<br />
table on page 2<br />
Spring Grounds<br />
Activity Preview<br />
Hopefully by the time this newsletter<br />
is published, spring will have<br />
arrived, allowing our grounds<br />
contractor, Lancaster Landscapes,<br />
to start preparing the grounds for<br />
new growth. Lancaster got a head<br />
start last fall by placing shredded<br />
leaves and acorn shells on the turf.<br />
This should eventually improve<br />
the existing top soil throughout the<br />
property.<br />
The major spring work will take<br />
place in ward 4. The Board of Directors<br />
approved over $18,000 for<br />
renovation planting and landscape<br />
improvements in ward 4, as well<br />
as the installation of two benches.<br />
One bench will be installed in<br />
the open area at the bottom of S.<br />
Buchanan St., and the other in<br />
the open area at the top of S. 28th<br />
St. Replacement plants, where<br />
continued on page 5
2<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
“What Do Our Condominium Fees Pay For?”<br />
Items Covered<br />
by Your Condo Fee<br />
Water and sewer service<br />
Trash and recycling service,<br />
including<br />
• six-day a week curbside or<br />
porch trash pickup<br />
• weekly curbside recycling<br />
pickup<br />
• weekly bulk trash pickup<br />
(for old furniture, for example)<br />
Master insurance policy<br />
(structure)<br />
Exterior maintenance (for<br />
example, roof and porch<br />
maintenance, painting of trim<br />
and doors, leaf raking, and<br />
landscaping, mowing, and<br />
snow removal)<br />
Professional management<br />
Patrol service<br />
Repair and Replacement<br />
Reserves<br />
Amenities<br />
Comments<br />
Water and sewer rates are established by Arlington County and<br />
the City of Alexandria. FY13 expenditures on water and sewer<br />
service totaled $895,141 – an average of $525 for each of the<br />
Association’s units.<br />
FY13 costs for the trash and recycling services described<br />
totaled $297,440 - an average of $174 per unit.<br />
In comparison, Arlington County charges $294 per year for<br />
once-weekly trash and recycling pickup. (Source: Arlington<br />
County website)<br />
The Association maintains a master insurance policy covering<br />
Fairlington Villages’ buildings. The cost of this policy for FY14<br />
is $415,000 – an average of $243 per unit. Instead of a full<br />
homeowner’s insurance policy, condo owners therefore need<br />
a less-expensive condo policy, also known as an HO-6 policy.<br />
See the Manager’s Corner in the February <strong>2014</strong> issue of North<br />
Fairlington News for a discussion of why you need a condo<br />
policy (which is required if you have a mortgage).<br />
Many residents choose condo living at least in part to have all<br />
these household activities taken care of. Fairlington Villages<br />
has a staff of 8 maintenance people that help accomplish these<br />
tasks.<br />
Owners do not need to hire and manage contractors for outside<br />
maintenance tasks such as those listed above. Management<br />
researches service contractors and recommends them to the<br />
Board of Directors based upon cost and anticipated levels of<br />
service.<br />
The patrol service monitors our property overnight. The officer<br />
can respond to residents’ calls about non-emergency community<br />
disturbances and parking violations.<br />
Repair and replacement reserves are used to finance long-term<br />
major capital asset needs such as repairing or replacing roofs,<br />
balconies, apartment building hallways, sewer lines, swimming<br />
pools, tennis courts, and parking lots. FY14 reserve contributions<br />
total $2,786,000 – an average of $1,635 per unit.<br />
Roof replacement is a major expense for all homeowners and<br />
an excellent example of what replacement reserves cover.<br />
The Association is replacing all of our buildings’ flat and slate/<br />
tile roofs on a phased schedule. In FY14, reserves are funding<br />
replacement of nine multi-unit slate roofs (50-year life<br />
expectancy) at an average cost of $25,486 per roof, and twelve<br />
multi-unit flat roofs (20-year life expectancy) at an average cost<br />
of $11,290 per roof.<br />
Condo fees fund the operation and maintenance of a range of<br />
amenities, including the Association’s six pools, twelve tennis<br />
courts, community center, tot lot, community events for adults<br />
and children, park benches, curbside trash cans, and large<br />
areas of open space.<br />
Fairlington News<br />
Briefs<br />
Protect Your<br />
Belongings: Lock Your<br />
Vehicle<br />
The Arlington County Police Department<br />
reports a rash of recent<br />
vehicle break-ins. The Arlington<br />
Third District Police Captain says<br />
that in almost all cases, the car<br />
was left unlocked. To protect your<br />
belongings, lock your vehicle and<br />
don’t leave valuables in plain<br />
sight.<br />
Spring Cleaning?<br />
Getting ready for spring cleaning?<br />
Wondering what to do with<br />
what you no longer want or need?<br />
The Fairlington Historical<br />
Society (FHS) will offer a White<br />
Elephant Table at the Spring Yard<br />
Sale on Saturday, May 3. You can<br />
drop items off at the FHS table<br />
(near the community center) from<br />
7:30 – 11:30. Your castoffs may be<br />
the perfect solution for someone –<br />
and a contribution to a good cause!<br />
Spring Grounds Walk-<br />
Through <strong>April</strong> 26<br />
The Board of Directors, management<br />
staff, and the Grounds Committee<br />
will conduct their annual<br />
spring grounds walk-through on<br />
Saturday, <strong>April</strong> 26. The purpose<br />
of the walk-through is to examine<br />
grounds and landscape problem<br />
areas, discuss possible solutions,<br />
and review the status of previously<br />
addressed problems. If there is an<br />
area that you would like to be included<br />
as part of the walk-though,<br />
please call the management office<br />
or contact the Grounds Committee.<br />
If you would like to join in,<br />
please rendezvous at the Community<br />
Center at 9 a.m. The walkthough<br />
normally lasts about two<br />
hours.<br />
continued on page 6
Landscape Fertilization and Spraying Schedule<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
3<br />
Fairlington Villages carefully balances the needs<br />
of healthy turf in our green spaces with the need to<br />
minimize the kind of groundwater runoff that damages<br />
aquatic life in the Chesapeake Bay. Fertilizer,<br />
in the form of granules spread across the turf, and<br />
spot herbicide spraying of shrubs and trees only as<br />
needed, will be done this year on the schedule shown<br />
below.<br />
Watch for signage prominently placed along the<br />
street in your ward 48 hours prior to the application<br />
of fertilizer in <strong>April</strong> and September. Also, small warning<br />
cards will be placed in the lawn areas at the time<br />
of spray application.<br />
If you are sensitive to chemicals, please take whatever<br />
precautions you deem necessary. Material Safety<br />
Data sheets are available in the management office in<br />
case you have any questions regarding the products<br />
used on the property.<br />
It is best for pets not to eat fertilizer granules, so be<br />
Lawn Maintenance<br />
Water consumption continues to be the largest cost<br />
in our yearly operating budget. As we did last year,<br />
the Grounds Committee, working with Management<br />
and the Board, is asking residents to refrain from<br />
watering turf areas and concentrate instead on the<br />
deep watering of planting beds. Problem turf areas<br />
that require watering will be addressed and watered,<br />
if necessary, by Management and our landscape contract<br />
team.<br />
Soaker hoses and timers are available to borrow<br />
from the management office (sprinklers and standard<br />
hoses are not available). Established plants should<br />
be watered once or twice a week for about two hours<br />
at a time using a soaker hose. Newer plants require<br />
more frequent watering for about four-six weeks.<br />
Soaker hoses should be placed at least two feet away<br />
from building foundations. Everyone is asked to look<br />
for any unattended hoses that may be flooding plant<br />
beds.<br />
Here are a few tips from Garden Gate Magazine on<br />
the usage of soaker hoses:<br />
• Before you put one in the garden, lay it in the<br />
sun so it’s flexible.<br />
• Use ground staples to pin the hose in place<br />
around tight turns.<br />
• Mulch over your hoses to hide them. (Management<br />
has extra mulch.)<br />
• If your soaker springs a leak, duct tape it — or<br />
don’t. This is one time a leaky hose doesn’t matter!<br />
prepared to clean their paws when the granules are<br />
visible. Granules will disappear with the first rain after<br />
application. Pets should not be affected by the spot<br />
spraying of trees and shrubs, but it is best to avoid<br />
these areas if possible.<br />
Fertilizer Applications on Turf<br />
Month Wards 1, 2, 5 Wards 3, 4, 6<br />
<strong>April</strong> 21, 22, 23 23, 24, 25<br />
September 22, 23, 24 24, 25, 26<br />
Spot Spraying of Trees and Shrubs<br />
Month all Wards<br />
<strong>April</strong> 15, 16, 17<br />
May 13, 14, 15<br />
June 17, 18, 19<br />
July 15, 16, 17<br />
August 12, 13, 14<br />
September 16, 17, 18<br />
Building Foundation Beds<br />
A few reminders on plant bed maintenance policies<br />
(which can also be found in the Residents Manual):<br />
If you would like to take full responsibility for your<br />
planting bed, you may obtain from the office red reflectors<br />
to mark beds they agree to maintain. A reflector<br />
indicates to landscape contractors that a resident<br />
will maintain – water, weed, and prune – plants in<br />
the bed. Red reflectors may be issued from <strong>April</strong> 1 to<br />
November 1, when the Association resumes responsibility<br />
for the winter months.<br />
Residents may create a new planting outside, but<br />
adjacent to, the patio fence line without specific approval.<br />
Beds may also be created adjacent to resident<br />
building walls after approval by the Grounds Committee<br />
and Board of Directors. Beds may extend 2½<br />
feet from the building or fence. The Appendix lists<br />
approved species of perennials, groundcovers and<br />
shrubs.<br />
Beds may also be created in common areas away<br />
from buildings and fences with the approval of<br />
Grounds Committee and the Board. Annuals may be<br />
planted anywhere except in community focal beds.<br />
Vegetable plants are permitted only within patio<br />
fences.<br />
Go Green!<br />
Call the management office<br />
to receive your newsletter<br />
by email.
4<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
Activities Around the Village<br />
Little Ones’ Easter Egg Hunt,<br />
<strong>April</strong> 19<br />
The Easter Bunny will make a<br />
return appearance at the annual<br />
North Fairlington Easter Egg Hunt<br />
on Sat., <strong>April</strong> 19 from 10 – 11:30<br />
a.m. at the community center. This<br />
year, children aged 4 and under<br />
will search for goodie-filled eggs<br />
and meet the Easter Bunny in<br />
the Tot Lot. Children aged 5-10<br />
will search for eggs in the grassy<br />
area between the Tot Lot and the<br />
management office. Volunteers<br />
will be present to direct families.<br />
We’ll supply the Easter baskets,<br />
but parents, please bring your<br />
own camera, as photo ops with the<br />
Easter Bunny will be available in<br />
the community center. Volunteers<br />
are needed to help with this very<br />
popular event. If you can help,<br />
please email the Activities Committee<br />
(activities@fairlingtonvillages.com).<br />
Spring Yard Sale, May 3<br />
Enjoy the spring weather, continue<br />
that spring cleaning, and see<br />
what your Fairlington neighbors<br />
have for sale at the annual Fairlington<br />
Spring Yard Sale on Sat., May<br />
3 (8 a.m. – noon) at the community<br />
center parking lot. Sale areas are<br />
$10 per space and are available on<br />
a first come-first served basis (no<br />
reservations necessary). Residents<br />
should set up between 7 – 8 a.m.<br />
and everything must be cleared<br />
out by 1 p.m. A member of the<br />
Activities Committee will collect<br />
the fee once you are set up. Spring<br />
plants will be available for sale by<br />
the Grounds Committee. Coffee,<br />
other beverages and food will also<br />
be available for sale at the concessions<br />
table, with proceeds going to<br />
support community activities. Volunteers<br />
are always needed to help<br />
with this event, especially with<br />
the grill and concessions stand.<br />
If you can help, please email the<br />
Activities Committee at activities@<br />
fairlingtonvillages.com.<br />
Pet Happy Hour, May 16<br />
Calling all pet<br />
owners – save<br />
the date for<br />
our annual pet<br />
happy hour on<br />
May 16 from 6<br />
to 8 p.m. More<br />
details will be<br />
provided in the<br />
May newsletter.<br />
Calling all Parents!<br />
Has your family participated<br />
in any of our children’s activities?<br />
If so, please consider helping the<br />
Activities Committee continue to<br />
provide fun experiences for children<br />
throughout the year. We need<br />
your support!<br />
Parent volunteers are needed to<br />
help run our child- and family-focused<br />
events, especially the Easter<br />
Egg Hunt, 4th of July Parade, Family<br />
Float Parties, Halloween Party,<br />
and Morning with Santa.<br />
Our next children’s activity is<br />
the Easter Egg Hunt on <strong>April</strong> 19. If<br />
you can help prepare the eggs the<br />
day before, or help hide and replenish<br />
the eggs or guide children<br />
during the Hunt, please send an<br />
email to activities@fairlingtonvillages.com.<br />
Wine and Cheese Party<br />
Focus on the Grounds Committee<br />
Our Grounds Committee helps the Board oversee<br />
the quality of Fairlington’s common property. The<br />
Committee works closely with management staff and<br />
the grounds contractor and helps conduct a walkthrough<br />
of the property for the Board in the spring<br />
and fall.<br />
The committee also: 1) monitors conditions around<br />
the property and advises the Board on groundsrelated<br />
issues; 2) assists in selecting the grounds contractor<br />
and in preparing the budgets for maintenance<br />
and improvements; 3) prepares suggested plantings<br />
lists; 4) and works with residents and the board on<br />
ad hoc grounds projects and solving grounds-related<br />
problems.<br />
David Rose chairs the Grounds Committee, which<br />
meets monthly. Volunteers are welcomed. Please call<br />
the office or email grounds@fairlingtonvillages.com if<br />
you would like to help.<br />
Ph o t o s b y Gu y La n d<br />
Fairlingtonians celebrated the coming of spring with a relaxing<br />
wine and cheese happy hour on March 14. Above, Tish<br />
Tucker, Anne Wasowski, and Melissa Beene. Below, Adrienne<br />
Roughgarden, Angie Snyder, and Kevin Roughgarden.
Manager’s Corner<br />
Colin A. Horner, General Manager, CMCA ® , PCAM ®<br />
Spring Planting Time Is Here<br />
Although you have a lot of flexibility<br />
when making improvements<br />
to the limited common areas under<br />
your control, it is important to remember<br />
that improvements cannot<br />
exceed the height or boundaries<br />
of the privacy fence, unless it is a<br />
plant, shrub, or tree on the Fairlington Villages “approved<br />
planting list.” Stop by the office or visit the<br />
website for a copy of the list. All vines must be maintained<br />
inside the fence line and cannot be allowed to<br />
climb the fence or building walls. Also, nothing can<br />
be attached to the fence. For information on common<br />
area plantings and information regarding landscaping<br />
on limited common areas please refer to the Rules and<br />
Regulations section of the Resident’s Manual.<br />
Pool Use<br />
We have begun the process in the Management<br />
Office of revalidating Fairlington Villages ID cards<br />
that residents must present to use the swimming<br />
pools and tennis courts. Please stop by at your earliest<br />
opportunity during our office hours for your revalidation.<br />
New residents may obtain IDs for a $10 fee by<br />
producing proof of ownership or a copy of the lease.<br />
Only tenants named in the lease may receive an ID.<br />
Lost cards may be replaced at the management office<br />
for the same fee.<br />
Watering of Plants<br />
As grounds improvements and maintenance begins<br />
it will be necessary to water plants in a number of<br />
locations. Please turn on your outside faucet so that<br />
we will have access to water as needed. Your assistance<br />
with the watering of plants is also appreciated.<br />
Management does lend to residents “soaker” hoses<br />
with timers to assist you with watering your planting<br />
beds. We are mostly concerned in locations where<br />
there are new plantings. Even so, we advise that<br />
care be taken to limit the watering to no more than<br />
is necessary for the health of the plants. Also, we do<br />
not advocate watering of the lawn areas. Grasses in<br />
this geographic area are very adaptable to drought<br />
and will go dormant to protect themselves. Watering<br />
in those conditions will fool the grasses into thinking<br />
that more water is available and can actually damage<br />
the root systems.<br />
<strong>April</strong> Showers Bring May Flowers, but they can also<br />
bring floods<br />
Wet basement walls at Fairlington are not uncommon.<br />
Please remember to check basement walls after<br />
Management Office<br />
Location<br />
Fairlington Villages<br />
A Condominium Association<br />
3001 South Abingdon Street<br />
Arlington, Virginia 22206<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
Hours<br />
8:30 a.m.-5:30 p.m. Monday through Friday<br />
9 a.m.-2 p.m. Saturday<br />
Closed Sundays and federal holidays<br />
5<br />
Communications<br />
Telephone: 703-379-1440<br />
Fax: 703-379-1451<br />
General Info Email: office@fairlingtonvillages.com<br />
Service Request Email: service@fairlingtonvillages.com<br />
Website: www.fairlingtonvillages.com<br />
Staff<br />
Colin A. Horner<br />
John Williams<br />
Miguel Galvez<br />
Mark Johnson<br />
Erin Moran<br />
Suzanne Delaney<br />
General Manager<br />
Assistant General Manager<br />
Facilities Manager<br />
Operations Manager<br />
Administrative Assistant<br />
Receptionist<br />
Emergency<br />
After Hours Emergency: 703-600-6000<br />
Patrol Service<br />
To contact security duty officer, call 703-930-7282.<br />
If the officer does not answer, the phone will page him/<br />
her. If the officer does not call back within 10 minutes,<br />
call again. Security hours: 8 p.m.-5 a.m. nightly.<br />
heavy or prolonged rains. If you see signs of water<br />
penetration call the office, so the problem can be<br />
investigated. Generally speaking, unless the problem<br />
is severe, corrective action will occur after the rain has<br />
ended.<br />
Spring Grounds<br />
continued from page 1<br />
needed, will be installed in all areas, and all of the focal<br />
beds will be refurbished as necessary.<br />
Last spring, native plants were placed in forested<br />
areas along the perimeter fence with the Arlington<br />
Condominium by staff and Grounds Committee<br />
members to foster a vibrant forest that should attract<br />
many migratory breeds of birds. Many new breeds<br />
have appeared, and as the plants flourish, more and<br />
more birds will likely return. Several trees that had<br />
to be removed last year were recycled by using the<br />
logs to create “bio-berms” to reduce soil erosion and<br />
runoff, and provide an environment for insects that<br />
should also attract birds.<br />
—David Rose, Grounds Committee Chair
6<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
The News is published by<br />
Fairlington Villages,<br />
A Condominium Association<br />
Board of Directors<br />
President, At Large Director<br />
Terry Placek 703-671-7550<br />
Vice President, Ward 1 Director<br />
Cindy Kunz 703-578-4895<br />
cynthia.kunz@kunzandcompany.com<br />
Secretary, At Large Director<br />
Andi Dies 703-836-3323<br />
Treasurer, Ward 3 Director<br />
Harold Reem 703-845-8659<br />
hnreem@comcast.net<br />
Ward 2 Director<br />
Todd Delp<br />
tsdelp@gmail.com<br />
Ward 4 Director<br />
Suzanne Mund<br />
FVWard4.Director@gmail.com<br />
Ward 5 Director<br />
Philip J. Brown 703-637-9152<br />
PBrownBoard@pjb3.com<br />
Ward 6 Director<br />
Bob Tetro<br />
tetrobob@gmail.com<br />
At Large Director<br />
Anne Wasowski<br />
aw4fair@gmail.com<br />
Committee Chairs<br />
Activities: Melissa Beene<br />
activities@fairlingtonvillages.com<br />
Communications/Technology:<br />
Carol Bell<br />
comm@fairlingtonvillages.com<br />
Grounds: David Rose<br />
grounds@fairlingtonvillages.com<br />
Parking, Security, & Traffic:<br />
Vacant<br />
parksec@fairlingtonvillages.com<br />
Pools: Ellen Varley and Paul Emig<br />
pools@fairlingtonvillages.com<br />
Tennis: Peggy Bultman<br />
tennis@fairlingtonvillages.com<br />
Variance: Wayne Keyser (Acting)<br />
variance@fairlingtonvillages.com<br />
follow us<br />
Like us on<br />
Facebook<br />
@NFairlington<br />
Comments, articles, and letters<br />
are welcome. The deadline for<br />
submissions is the 10th of each<br />
month. Please deliver or email<br />
materials to the management office.<br />
The editor reserves the right<br />
to edit submissions.<br />
Board Meeting Agenda<br />
Wednesday, <strong>April</strong> 2, <strong>2014</strong><br />
The following is the preliminary agenda of the Apr. 2, <strong>2014</strong> Board of<br />
Directors meeting. The Board invites residents to review the agenda,<br />
contact a Board member with concerns or suggestions, and attend. The<br />
meeting will be held at 7 p.m. at the community center.<br />
I. Homeowner Forum<br />
II. Contractor Presentation – American Restoration<br />
III. Call to Order<br />
IV. Establishment of Quorum<br />
V. Certification of Election<br />
VI. Approval of Minutes – Mar. 5, <strong>2014</strong><br />
VII. Election of Officers<br />
VIII. Old Business<br />
A. Antennae and Satellite Dish Policy Revisions<br />
IX. New Business<br />
A. Standing Board Practices and Procedures, <strong>2014</strong>–15 Board Year<br />
B. Plant Replacements<br />
C. Spring Yard Sale Flowers/Focal Beds<br />
D. Hallway Carpet Cleaning<br />
E. Exterior Painting and Rotten Wood Replacement – Ward III<br />
X. Management Action Items<br />
XI. Reports<br />
1. Officers’ Reports (President, Vice President, Secretary, and<br />
Treasurer)<br />
A. Park Shirlington<br />
B. Annual Meeting and Election<br />
2. Committee Reports<br />
3. Management’s Financial Report<br />
4. Management’s Administrative Report<br />
5. Maintenance Reports<br />
6. Operations Report<br />
7. Work Order Response Log & Violation Log<br />
XII. Establishment of Next Board Meeting – May 7, <strong>2014</strong><br />
XIII. Adjournment of Meeting<br />
The agenda and the management report are available for review in the<br />
management office. The Board packet is available for review beginning<br />
on the Thursday before the meeting.<br />
Briefs<br />
continued from page 2<br />
Recycle Yard Debris<br />
Recycle compostable yard debris<br />
by placing it curbside for pickup<br />
on <strong>April</strong> 3 or 17. The yard debris<br />
must be placed in biodegradable<br />
bags, available at the office.<br />
Recyclable materials include<br />
leaves, pine needles, shrub trimmings,<br />
acorns, vines, twigs, small<br />
branches, and flower and vegetable<br />
bed debris. No grass clippings,<br />
please! The bags may not contain<br />
any rocks, concrete, or metal.<br />
Balcony replacement<br />
Update<br />
American Restoration has completed<br />
demolition of 65 balconies,<br />
and so far 22 new ones have been<br />
installed and inspected, with 18<br />
more near completion. Balconies<br />
are being replaced now in the 4800<br />
block of S. 28th St. and the 2800<br />
block of S. Buchanan St. Despite<br />
winter weather delays, the balcony<br />
work continues.
Board Notes<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
The Board held its regular meeting on March 5, <strong>2014</strong>. The following are highlights.<br />
A. Trash Violation – 4814 S. 29th<br />
St.: Mr. Reem moved to impose an<br />
assessment of $50.00 for a trash violation.<br />
Passed 9–0.<br />
B. Variance Request – 2747 S.<br />
Buchanan St. – Store Two Chairs In<br />
the Common Area Walkway: Ms.<br />
Dies moved that the Board approve a<br />
variance request to store two chairs in<br />
the common area walkway in front of<br />
the building, in accordance with the<br />
specifications outlined in the attached<br />
variance request. Failed 1–6–2.<br />
C. Variance Request – 2745 S.<br />
Buchanan St. – Store a Chair and<br />
a Bench In the Common Area<br />
Walkway: Ms. Dies moved that the<br />
Board approve a variance request to<br />
store one chair and one bench in the<br />
common area walkway in front of<br />
the building, in accordance with the<br />
specifications outlined in the attached<br />
variance request. Failed 1–5–2, with<br />
Vice President Kunz unavailable for<br />
the vote.<br />
D. Spring Mulch/Chemicals: Mr.<br />
Tetro moved the Board of Directors<br />
authorize Management to contract<br />
with Lancaster Landscapes, Inc., for<br />
Mulch in the amount of $29,785.51 and<br />
Spring Chemicals in the amount of<br />
$3,582.42 with an available budget of<br />
$37,000. Passed 9–0.<br />
E. Ward IV Renovation Planting:<br />
Mr. Brown moved that the Board authorize<br />
Management to contract with<br />
Lancaster Landscapes, Inc., for Ward<br />
IV Renovation Planting in the amount<br />
of $18,664 and $800 for two benches<br />
for a total project cost of $19,464 with<br />
an available budget of $17,500. Passed<br />
9–0.<br />
F. Tennis Courts Renovations: Mr.<br />
Brown moved that the Board authorize<br />
Management to contract with Mid<br />
Atlantic Tennis Courts & Supplies, for<br />
renovation work on tennis courts 1, 2,<br />
3, 4, 5, 9, and 14 at a cost of $31,825.00.<br />
Passed 9–0.<br />
G. Drainage and Erosion: Ms.<br />
Wasowski moved that the Board authorize<br />
Management to contract with<br />
Lancaster Landscapes, Inc., for drainage<br />
and erosion work in the amount of<br />
$5,553.25 with an available budget of<br />
$9,351. Passed 9–0.<br />
H. Flat Roof Replacements: Mr.<br />
Reem moved that the Board authorize<br />
Management to contract with Northern<br />
Virginia Roofing for the FY<strong>2014</strong><br />
roof replacements, at a total cost of<br />
$112,900. Passed 9–0.<br />
I. Antennae and Satellite Dish<br />
Policy Revisions: Ms. Dies moved<br />
that the Board revise the “Antennae<br />
and Satellite Dish Policy” per the<br />
document. TABLED.<br />
Prior to a vote on the motion, the<br />
following motion to table until the<br />
<strong>April</strong> <strong>2014</strong> meeting was approved:<br />
Ms. Mund moved that the Board<br />
table until the <strong>April</strong> regular meeting<br />
of the Board a motion concerning<br />
Antennae and Satellite Dish Policy<br />
Revisions. Seconded by Mr. Brown<br />
and passed (9–0).<br />
J. Flag of the United States Display<br />
Policy: Mr. Tetro moved that the Board<br />
adopt the following policy for display<br />
of flag of the United States in the common<br />
elements:<br />
A. The Board of Directors provides<br />
an exception to Article XV, Section 1<br />
of the By-Laws to allow display of the<br />
flag of the United States.<br />
B. The flag may only be displayed<br />
from a staff projecting from a building.<br />
The staff may be affixed to wood<br />
surfaces of building exteriors, including<br />
the capping of a unit window. The<br />
union of the flag should be placed at<br />
the peak of the staff unless the flag is<br />
at half staff.<br />
C. Traditional guidelines call for<br />
displaying the flag in public only from<br />
sunrise to sunset. However, the flag<br />
may be displayed at all times if it is<br />
illuminated during darkness.<br />
D. The flag should not be subject to<br />
weather damage. It should not be displayed<br />
during rain, snow, and wind<br />
storms unless it is an all-weather flag.<br />
E. The flag of the United States<br />
should hang freely and should not<br />
touch the ground or any other object.<br />
Requests to display the flag of the<br />
United States in a manner not in keeping<br />
with this policy on common and<br />
limited common elements are subject<br />
to Article XV, Section 1 of the By-Laws<br />
and shall only be considered subject to<br />
a Variance Request. Passed 9–0.<br />
7<br />
Snow Removal<br />
continued from page 1<br />
• We had nine snowfalls that<br />
were measurable enough to<br />
require plowing and shoveling<br />
from November through<br />
March.<br />
• With each one, the crews<br />
plowed and shoveled parking<br />
lots, streets, steps, lead<br />
walks, and sidewalks.<br />
• Consistent with our snow removal<br />
plan, the crews made<br />
it a top priority to plow the<br />
parking lots and the streets<br />
– not waiting for the county<br />
to arrive – so emergency<br />
vehicles can access the<br />
property.<br />
• New this year: The office<br />
staff provided periodic<br />
status updates via Twitter.<br />
Each storm is different, and<br />
residents’ experiences can vary<br />
as well. For example, areas in<br />
the shade may remain snowpacked<br />
much longer after the<br />
snow ends than areas exposed<br />
to sun, and chemicals may be<br />
ineffective in very cold weather.<br />
Therefore, snow removal and<br />
clean-up efforts usually continue<br />
for several days throughout the<br />
property after an event. During<br />
this time we closely monitor and<br />
treat areas for ice.<br />
It is projected that we will be<br />
about $35,000 over budget for all<br />
snow removal costs this winter<br />
with total expenses of about<br />
$75,000. That total is still an average<br />
of only $44 per unit for the<br />
year. The budget overage will be<br />
covered by our operating reserves<br />
– an excellent example of how the<br />
reserves are used for expenses that<br />
can only be estimated in advance.
8 North North Fairlington News<br />
<strong>April</strong> Fairlington <strong>2014</strong><br />
News<br />
Fairlington Villages, A Condominium Association<br />
3001 South Abingdon Street<br />
Arlington, VA 22206<br />
Presorted Standard<br />
U.S. Postage PAID<br />
Arlington, Virginia<br />
Permit No. 559<br />
8<br />
North Fairlington News<br />
<strong>April</strong> <strong>2014</strong><br />
Sunday<br />
Monday Tuesday Wednesday Thursday<br />
Friday<br />
1 <strong>April</strong><br />
2<br />
Board Meeting<br />
3 4 5<br />
7 pm<br />
Saturday<br />
6 7 Playgroup<br />
10 am – noon<br />
8 9 10 11 12<br />
Grounds Committee<br />
7 pm<br />
13 14 Playgroup 15 16 17 18 19<br />
Variance<br />
Committee 7 pm<br />
10 am – noon<br />
Parking, Security,<br />
& Traffic Committee<br />
7 pm<br />
20 21 Playgroup<br />
10 am – noon<br />
22 23 24 25 26<br />
Communications/<br />
Technology Committee<br />
7 pm<br />
27 28 29 30 1 May<br />
2 3<br />
Playgroup<br />
Spring Yard Sale<br />
10 am – noon<br />
8 am - noon<br />
4 5 6 7 8 9 10<br />
Playgroup<br />
Board Meeting<br />
10 am – noon<br />
7 pm<br />
Easter Egg Hunt<br />
10 - 11:30 am<br />
Spring Grounds<br />
Walk-Through<br />
9 am<br />
Meetings held at the community center unless otherwise noted. Please call the office to confirm.