CHAPTER5rev.speciale.. - BCSD Static Server - Bakersfield City ...

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5.8.D Hearing Procedures • Within thirty (30) days after receipt of a written request a superintendent or designee meets with the parent and the certificated employee who recorded the information, if the employee is presently employed by the District. • The superintendent may sustain or deny the allegations of the parent, either permitting the record to stand or authorizing its removal and destruction. • Within thirty (30) days the parent may file a written appeal to the governing board if the parent is dissatisfied with the decision of the superintendent. • Within thirty (30) days after receipt of such an appeal the governing board must hold a closed hearing with the parent and with the teacher, if he or she is still employed by the District. The Board’s decision is final. Records of the hearing are confidential and are to be destroyed after one year unless further legal action is pending. • As an alternative, the superintendent and the governing board may convene a hearing panel if the parent gives written consent to release the relevant pupil’s records to the members of the panel. • The hearing panel consists of the chairperson who is a school principal in a school other than the one where the record is located, a certificated employee appointed by the parent, and a parent, appointed by the superintendent or the governing board, who is not acquainted with the pupil. • The hearing panel meets in closed session to hear from the parent and the teacher who recorded the information, if available. The panel is provided with copies of the record in question and makes written findings of fact and a written decision. • The findings of the panel are forwarded to the superintendent or the governing board depending on who convened the panel. • The proceedings of the panel may not be disclosed or discussed by panel members except in their official capacity. • If, as a result of the hearing, the agency does not agree with the parent, it will inform the parent of the right to place in the child’s records a statement commenting on the record or explaining any reason they disagree with the decision of the agency. (EC 49070, 49071) 5.9 RETENTION AND DESTRUCTION OF STUDENT RECORDS 5.9.A Mandatory Permanent Student Records Mandatory permanent student records, or an exact copy, which shall be kept indefinitely, include (Title 5, California Code of Regulations, Section 432): 12
1. Legal name of student; 2. Date and place of birth; 3. Method of verifying birth date; 4. Gender of student; 5. Name and address of parent of minor student; a. Address of minor student if different from the above; b. Annual verification of parent's name and address and student's residence; 6. Entrance and departure date of each school year and for any summer session or other extra session; 7. Subjects taken during each year, half-year, summer session, or quarter, and marks or grades given; and 8. Verification of required immunizations or waiver. 5.9.B Mandatory Interim Student Records Unless forwarded to another district, "mandatory interim student records," shall be maintained subject to destruction during the third school year following the determination that their usefulness has ceased or the student has left the district. These records include (Education Code Section 48918; Title 5, California Code of Regulations, Section 432, 437 and 16027): 1. A log identifying persons or agencies who request or receive information from the student record; 2. Health information, including Child Health Development Disabilities Prevention Program verification or waiver; 3. Information on participation in SPED programs, including required tests, case studies, authorizations, and evidence of eligibility for admission or discharge; 4. Language training records; 5. Progress slips/notices required by Education Code Section 49066 (i.e., final grades in any course of instruction)and 49067 (i.e., grades for each marking period or written parent report); 6. Parental stipulations regarding access to directory information or related stipulations; 7. Parent or adult student rejoinders or responses to challenged records and to disciplinary action; 8. Parental authorization or denial of student participation in specific programs; 9. Results of standardized tests given within the past three years; and 10. Suspension and expulsion records. (Note: Education Code Section 49079 requires use of these records for three school years effectively making these records “mandatory interim.”) 13
Page 1 and 2: 5.1 PURPOSE AND SCOPE CHAPTER 5 CON
Page 3 and 4: 5.4 NOTICE TO PARENTS Parents must
Page 5 and 6: 1. Natural parents, adoptive parent
Page 7 and 8: 5. Under the conditions specified i
Page 9 and 10: 5.5.K Student Records Only If a pro
Page 11: 5.8 LOG OF REQUESTS FOR INFORMATION
Page 15 and 16: • The parents must be notified th
Page 17 and 18: district shall transfer the records
Page 19 and 20: 5.10.L Student Transfers: No Reques
Page 21 and 22: BAKERSFIELD CITY SCHOOL DISTRICT Sp
Page 23 and 24: Bakersfield City School District Ed
Page 25 and 26: LETTER: NOTICE OF REQUEST FOR SCHOO

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