ITEM VIIA-1 - Microsoft Enterprise Agreement.pdf - City of Alpharetta
ITEM VIIA-1 - Microsoft Enterprise Agreement.pdf - City of Alpharetta
ITEM VIIA-1 - Microsoft Enterprise Agreement.pdf - City of Alpharetta
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COUNCIL AGENDA REPORT<br />
FROM:<br />
Randy Bundy<br />
Prepared by:<br />
Randy Bundy<br />
CC:<br />
SUBJECT:<br />
<strong>City</strong> Clerk<br />
Public Information<br />
<strong>Micros<strong>of</strong>t</strong> <strong>Enterprise</strong> <strong>Agreement</strong><br />
DATE: July 22, 2013<br />
RECOMMENDATION<br />
Approve the attached <strong>Micros<strong>of</strong>t</strong> Licensing Maintenance <strong>Agreement</strong> as purchased from Dell from the State <strong>of</strong><br />
Georgia Contract.<br />
FISCAL IMPACT<br />
Included In Current FY Capital Budget<br />
Non-Budgeted Item<br />
Included In Current FY Operating Budget<br />
No Fiscal Impact<br />
The agreement is for three years at a fixed cost that is renewed annually. This is the third year <strong>of</strong> this three<br />
year agreement. The cost for the annual maintenance is $117,219.84<br />
REPORT-IN-BRIEF<br />
This provides for s<strong>of</strong>tware for <strong>City</strong> Department’s functions with Information Technology systems such as<br />
<strong>Micros<strong>of</strong>t</strong> Office (Excel, Word, Exchange, PowerPoint, Access, Project), <strong>Micros<strong>of</strong>t</strong> SharePoint, <strong>Enterprise</strong><br />
System Management Tools); maintenance and licensing agreement is funded in the 2014 Budget.<br />
ALTERNATIVES<br />
There are no other alternatives for licensing and maintenance <strong>of</strong> <strong>Micros<strong>of</strong>t</strong> products.<br />
ATTACHMENTS<br />
Requisition Approval Form / Quote / State Contract
Karyl Gross<br />
Dell MS Licensing Specialist<br />
karyl_gross@dell.com<br />
224-543-5433<br />
Customer: GA-L CITY OF ALPHARETTA<br />
Contact: Date: 06/12/2013<br />
Customer#:<br />
Quote Expires: 30 Days<br />
Phone:<br />
Email:<br />
State Contract Code 25AFO<br />
State <strong>of</strong> GA S<strong>of</strong>tware Contract SWC #99999-SPD-SPD0000060-0006<br />
Product Description <strong>Enterprise</strong> <strong>Agreement</strong> 9140196 Mfg# Quantity Unit Price Ext. Price<br />
VisioStd ALNG LicSAPk MVL ( additional product ) D86-01175 88 $181.12 $ 15,938.56<br />
VLA SQL SERVER STD WIN32 LICENSE/SOFWARE ASSURANCE ALL LANGUAGES 228-04437 7 $346.71 $ 2,426.97<br />
VLA ENTERPRISE OFFICE PRO PLUS PLATFORM SA ALL LANGUAGES 269-12442 450 $86.36 $ 38,862.00<br />
VLA SQL ENT DEVICE CAL SA ALL LANGUAGES 359-05230 450 $25.72 $ 11,574.00<br />
VLA EXCHANGE SERVER ENT SOFTWARE ASSURANCE ALL LANGUAGES 395-02504 2 $670.89 $ 1,341.78<br />
VLA SQL SERVER ENT WIN32/64BIT LIC/SA ALL LANGUAGES 810-04764 1 $3,320.37 $ 3,320.37<br />
VLA VISUAL STUDIO PREMIUM W/ MSDN SA ALL LANGUAGES 9ED-00073 2 $775.75 $ 1,551.50<br />
VLA WINDOWS PRO PLATFORM SA ALL LANGUAGES FQC-02460 450 $31.72 $ 14,274.00<br />
VLA SHAREPOINT PORTAL SERVER SOFTWARE ASSURANCE ALL LANGUAGES H04-00268 1 $815.88 $ 815.88<br />
VLA SYSTEM CENTER CONFIGURATION MANAGER SERVER SOFTWARE ASSURANCE ALL LANGUAGES<br />
J3A-00162 1 $95.88 $<br />
95.88<br />
VLA WINDOWS SERVER STD LICENSE/SOFTWARE ASSURANCE ALL LANGUAGES P73-00203 49 $280.33 $ 13,736.17<br />
VLA WINDOWS SERVER STD SOFTWARE ASSURANCE ALL LANGUAGES P73-00226 1 $120.12 $ 120.12<br />
VLA TECHNET PLUS SINGLE USER SOFTWARE ASSURANCE ALL LANGUAGES Q99-00009 1 $297.11 $ 297.11<br />
VLA ENTERPRISE CORE CAL DEVICE CAL SA PLATFORM ALL LANGUAGES W06-01069 450 $28.59 $ 12,865.50<br />
Annual payment plus Visio additional product $ 117,219.84<br />
Notes:<br />
Customer must complete all required <strong>Micros<strong>of</strong>t</strong> enrollment documentation. The EA cannot be executed<br />
(processed at <strong>Micros<strong>of</strong>t</strong>) until both the complete documents and PO are received for the first annual<br />
payment.
Quote prepared by: Karyl Gross
<strong>City</strong> <strong>of</strong> <strong>Alpharetta</strong><br />
Purchase Requisition Approval Form<br />
-!><br />
Fiuancc Department<br />
:'9-:'{l w~·hb Bridge R,,~td<br />
\lph.lr~·ua. GA .~ii()(J/j()'<br />
To: Thomas G. Harris<br />
Director <strong>of</strong> Finance<br />
From: Randy Bundy<br />
Director <strong>of</strong> Information Technology<br />
Date: 6/24/2013<br />
Re:<br />
Information Technology<br />
The department is requesting approval <strong>of</strong> the attached purchase requisition. Details are as follows:<br />
Description:<br />
Purpose & Use:<br />
<strong>Micros<strong>of</strong>t</strong> EA Annual Maintenance and Support Renewal<br />
<strong>Micros<strong>of</strong>t</strong> <strong>Enterprise</strong> Licensing<br />
Subject to Green Ordinance:<br />
DYes ~ No- Please Explain:<br />
Funding Source: ~ General Fund 0 Capital Project Fund<br />
D Bond Project D Grant<br />
D DEA Purchase ~ E-911 Fund<br />
Budgeted Expenditure: ~Yes<br />
D No- Please Explain:<br />
Account Number: Clerk 10013300-523900 $ 464<br />
Admin 10013200-523900 $ 3,013<br />
Finance 10015100-523900 $ 6,953<br />
IT 10017350-523900 $ 7,880.26<br />
HR 10018400-523900 $ 927<br />
Court 10026500-523900 $ 3,476<br />
PS 10031100-523900 $ 65,999.56<br />
Eng/PW 10041010-523900$9,271<br />
Parks 10061100-523900 $ 11,356.00<br />
CD 10074100-523900$5,794<br />
E-911 21531800-523900 $ 2,086<br />
Purchase Price: $117,219.84<br />
Method <strong>of</strong> Proposal: D Quoted (minimum <strong>of</strong> 3 quotes)<br />
D Change order (# __ )<br />
.D <strong>City</strong> contract(# __ ) ''/ '94 _ 5fD-<br />
)8( State contract/purchasing cooperative(# __ ) q?j /<br />
~ Sole Source (attach <strong>City</strong> Attorney approval)<br />
D Other(_)<br />
If Quoted: Vendor Name Quoted Price<br />
Selected Vendor Dell $117,219.84<br />
Updated 51912012
8<br />
Customer: GA-L CITY OF ALPHARETTA<br />
Contact:<br />
Customer#:<br />
Phone:<br />
Email:<br />
~~ C.V510'Y'Iel" ConfidentlaJ<br />
Quotation<br />
Date: 06/12/2013<br />
Quote Expires: 30 Days<br />
Karyl Gross<br />
Dell MS licensing Specialist<br />
karyl gross@dell.com<br />
224-543-5433<br />
State Contract Code 25AFO<br />
PLEASE §EE INPORT ANT TE-§ AND CotiDfTlON§ AT THE BOTTOU OF THIS QUOTATION State <strong>of</strong> GA S<strong>of</strong>tware Contract SWC #99999-SPD-SPD0000060-1<br />
Product Ol!lscrilltlon · l:lltl!rorise Aereement 9140196<br />
· Mfg# Quantity Unit Price Ext Price<br />
VisioStd ALNG LicSAPk MVL (additional product)<br />
VLA SQL SERVER STD WIN32 LICENSE/SOFWARE ASSURANCE ALL LANGUAGES<br />
VLA ENTERPRISE OFFICE PRO PLUS PLATFORM SA ALL LANGUAGES<br />
VLA SQL ENT DEVICE CAL SA ALL LANGUAGES<br />
VLA EXCHANGE SERVER ENT SOFTWARE ASSURANCE ALL LANGUAGES<br />
VLA SQL SERVER ENT WIN32/64BIT LIC/SA ALL LANGUAGES<br />
VLA VISUAL STUDIO PREMIUM W/ MSDN SA ALL LANGUAGES<br />
VLA WINDOWS PRO PLATFORM SA ALL LANGUAGES<br />
VLA SHARE POINT PORTAL SERVER SOFTWARE ASSURANCE ALL LANGUAGES<br />
D86-01175<br />
228-04437<br />
269-12442<br />
359-05230<br />
395-02504<br />
810-04764<br />
9ED-00073<br />
FQC-02460<br />
H04-00268<br />
88<br />
7<br />
450<br />
450<br />
2<br />
1<br />
2<br />
450<br />
1<br />
$181.12<br />
$346.71<br />
$86.36<br />
$25.72<br />
$670.89<br />
$3,320.37<br />
$775.75<br />
$31.72<br />
$815.88<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
15,938.56<br />
2,426.97<br />
38,862.00<br />
11,574.00<br />
1,341.78<br />
3,320.37<br />
1,551.50<br />
14,274.00<br />
815.88<br />
VLA SYSTEM CENTER CONFIGURATION MANAGER SERVER SOFTWARE ASSURANCE ALL J3A-00162 1 $95.88 $ 95.88<br />
VLA WINDOWS SERVER STD LICENSE/SOFTWARE ASSURANCE ALL LANGUAGES<br />
VLA WINDOWS SERVER STD SOFTWARE ASSURANCE ALL LANGUAGES<br />
VLA TECH NET PLUS SINGLE USER SOFTWARE ASSURANCE ALL LANGUAGES<br />
VLA ENTERPRISE CORE CAL DEVICE CAL SA PLATFORM ALL LANGUAGES<br />
P73-00203<br />
P73-00226<br />
099-00009<br />
W06-01069<br />
49<br />
1<br />
1<br />
$280.33<br />
$120.12<br />
$297.11<br />
$<br />
$<br />
$<br />
13,736.17<br />
120.12 '<br />
297.11<br />
Annual payment plus Visio additional product<br />
450 $28.59 $ 12,865.50<br />
$ 117,219.84<br />
Notes:<br />
Customer must complete all required <strong>Micros<strong>of</strong>t</strong> enrollment documentation. The EA cannot be executed<br />
(processed at <strong>Micros<strong>of</strong>t</strong>) until both the complete documents and PO are received for the first annual<br />
payment.
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