GUIDELINE FOR TEACHING AND WRITING ESSAYS ... - Thutong

The following items are essential in writing a memorandum:
• The name of the company/institution on top;
• The word MEMORANDUM, in capital letters (and in bold if typed), below the name of
the company;
• The preposition TO: followed by the target audience;
• The preposition FROM: followed by the writer – only the writer’s position is given;
• The DATE in which the memo was written;
• HEADING, normally in capital letters (and in bold if typed); and,
• The SIGNATURE or INITIALS of the writer, at the end.
The content must always be simple and concise, preferably written in simple English.
Although the writer does not start with any form of salutation/ greeting, the document is
always rounded with a cordial conclusion, e.g. I thank you for your cooperation.
See example below:
See examples of internal memorandum:
WINNERS DRAMA SOCIETY
___________________________________________________________________
MEMORANDUM
TO
FROM
: Actors
: Producer
DATE : 18 June 2010
RE: POSTPONEMENT OF PRACTICE SESSION
Take note that the 15h00 practice session will not take place as scheduled this afternoon.
The practice venue will be utilised by the Bafana Bafana team for a pep-talk in preparation
for the France game on Tuesday.
We are commissioned to provide entertainment for the team on Sunday, 15h00. In order to
put final touches to our game, you are expected at the practice venue on Saturday, 19 June
2010, at 09h00. This practice session may be longer than all others because of the Sunday
event.
Make good use of your free afternoon.
Kind regards
BBravsa
Barras Brava
Producer
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