appendix c occupational health and safety - sanral

APPENDIX C
OCCUPATIONAL HEALTH AND
SAFETY

OCCUPATIONAL HEALTH AND SAFETY
GENERIC SPECIFICATIONS
1.0 SCOPE
This part of the specification has the objective to assist Principal Contractors entering into contracts
with SANRAL that they comply with the Occupational Health and Safety (OH&S) Act, No. 85 of 1993.
Compliance with this document does not absolve the Principal Contractor from complying with
minimum legal requirements and the Principal Contractor remains responsible for the health and
safety of his employees and those of his Mandataries. Principal and other Contractors should
therefore insist that this part of the Specification form part of any contract that he may have with other
Contractors and/or Suppliers.
This section covers the development of a health and safety specification that addresses all aspects of
occupational health and safety as affected by this contract. It provides the requirements that
Principal Contractors and other Contractors shall comply with in order to reduce the risks associated
with this contract that may lead to incidents causing injury and/or ill health.
2.0 GENERAL OCCUPATIONAL HEALTH AND SAFETY PROVISIONS
2.1 Hazard Identification and Risk Assessment (Construction Regulation 7)
2.1.1 Risk Assessments
Paragraph 4 contains a generic list of risk assessment headings that have been identified by
SANRAL as possibly applicable to this contract. It is, by no means, exhaustive and is offered as
assistance to Contractors intending to tender.
2.1.2 Development of Risk Assessments
Every Principal Contractor performing construction work shall, before the commencement of any
construction work or work associated with the aforesaid construction work and during such work,
cause a risk assessment to be performed by a competent person, appointed in writing, and the risk
assessment shall form part of the OH&S plan and be implemented and maintained as contemplated
in Construction Regulation 5(1).
The risk assessment shall include, at least:
• the identification of the risks and hazards to which persons may be exposed
• the analysis and evaluation of the risks and hazards identified
• a documented plan of safe work procedures to mitigate, reduce or control the risks and
hazards that have been identified
• a monitoring plan and
• a review plan
Based on the risk assessment, the Principal Contractor shall develop a set of site-specific OH&S
rules that shall be applied to regulate the OH&S aspects of the construction. The risk assessment,
together with the site-specific OH&S rules shall be submitted to SANRAL before construction on site
commences. Despite the risk assessments listed in paragraph 4, the Principal Contractor shall
conduct a baseline risk assessment and the aforesaid listed risk assessment shall be incorporated
into the baseline risk assessment. The baseline risk assessment shall further include the standard
working procedures and the applicable method statements based on the risk assessments
All variations to the scope of work shall similarly be subjected to a risk assessment process.
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2.1.3 Review of Risk Assessment
The Principal Contractor shall review the hazard identification, risk assessments and standard
working procedures at each production planning and progress report meeting as the contract work
develops and progresses and each time changes are made to the designs, plans and construction
methods and processes. The Principal Contractor shall provide SANRAL, other Contractors and all
other concerned parties with copies of any changes, alterations or amendments as contemplated in
paragraph 2.1.3.
2.2 Legal Requirements
A Principal Contractor shall, as a minimum, comply with:
• The Occupational Health and Safety Act and Regulations (Act 85 of 1993), an up-to-date
copy of which shall be available on site at all times.
• The Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993), an up-todate
copy of which shall be available on site at all times.
• Where work is being carried out on a “mine”, the Contractor shall comply with the Mines
Health and Safety Act and Regulations (Act 29 of 1960) and any other OH&S requirements
that the mine may specify. An up-to-date copy of the Mines Health and Safety Act and
Regulations shall be available on site at all times.
2.3 Structure and Responsibilities
2.3.1 Overall Supervision and Responsibility for OH&S
It is a requirement that the Principal Contractor, when he appoints Contractors (Sub-contractors) in
terms of Construction Regulations 5(3), 5(5), 5(9), 5(10) and 5(12) includes in his agreement with
such Contractors the following:
• OH&S Act (85 of 1993), Section 37(2) agreement: “Agreement with Mandatary”.
• OH&S Act (85 of 1993), Section 16(2) appointee/s as detailed in his/her/their respective
appointment forms.
2.3.2 Further (Specific) Supervision Responsibilities for OH&S
The Contractor shall appoint designated competent employees and/or other competent persons as
required by the Act and Regulations. Below is a generic list of identified appointments and may be
used to select the appropriate appointments for this contract. The Contractor shall note that it is a
generic list only and is intended for use as a guideline.
Ref. Section/Regulation in OH&S Act
Batch Plant Supervisor (Construction Regulation 6(1)
Construction Vehicles/Mobile Plant/Machinery Supervisor (Construction Regulation 21)
Demolition Supervisor (Construction Regulation 12)
Drivers/Operators of Construction Vehicles/Plant (Construction Regulation 21)
Electrical Installation and Appliances Inspector (Construction Regulation 22)
Emergency/Security/Fire Coordinator (Construction Regulation 27)
Excavation Supervisor (Construction Regulation 11)
Explosive Powered Tool Supervisor (Construction Regulation 19)
Fall Protection Supervisor (Construction Regulation 8)
First Aider (General Safety Regulation 3)
Fire Equipment Inspector (Construction Regulation 27)
Formwork & Support work Supervisor (Construction Regulation 10)
Hazardous Chemical Substances Supervisor
(HCS Regulations)
Incident Investigator (General Admin Regulation 29)
Ladder Inspector (General Safety Regulation 13A)
Lifting Equipment Inspector (Construction Regulation 20)
Materials Hoist Inspector (Construction Regulation 17)
OH&S Committee (OH&S Act Section 19)
OH&S Officer (Construction Regulation 6(6)
OH&S Representatives (OH&S Act Section 17)
Person Responsible for Machinery (General Machinery Regulation 2)
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Scaffolding Supervisor (Construction Regulation 14)
Stacking & Storage Supervisor (Construction Regulation 26)
Structures Supervisor (Construction Regulation 9)
Suspended Platform Supervisor (Construction Regulation 15)
Tunnelling Supervisor (Construction Regulation 13)
Vessels under Pressure Supervisor
(Vessels under Pressure
Regulations)
Working on/next to Water Supervisor (Construction Regulation 24)
Welding Supervisor (General Safety Regulation 9)
In addition SANRAL requires that a Traffic Safety Officer be appointed (see COLTO Section 1500).
The above appointments shall be in writing and the responsibilities clearly stated together with the
period for which the appointment is made. This information shall be communicated and agreed with
the appointees. Notice of appointments shall be submitted to SANRAL. All changes shall also be
communicated to SANRAL.
The Principal Contractor shall, furthermore, provide SANRAL with an organogram of all Contractors
that he/she has appointed or intends to appoint and keep this list updated and prominently displayed
on site. Where necessary, or when instructed by an inspector of the Department of Labour, the
Principal Contractor shall appoint a competent Construction Safety Officer.
2.3.3 Designation of OH&S Representatives (Section 17 of the OH&S Act)
Where the Principal Contractor employs more than 20 (twenty) persons (including the employees of
other Contractors (sub-contractors) he has to appoint 1 (one) OH&S representatives for every 50
(fifty) employees or part thereof. General Administrative Regulation 6 requires that the appointment
or election and subsequent designation of the OH&S representatives be conducted in consultation
with employee representatives or employees. (Section 17 of the Act and General Administrative
Regulation 6 & 7). OH&S representatives shall be designated in writing and the designation shall
include the area of responsibility of the person and term of the designation.
2.3.4. Duties and Functions of the OH&S Representatives (Section 18 of the OH&S Act)
The Principal Contractor shall ensure that the designated OH&S representatives conduct continuous
monitoring and regular inspections of their respective areas of responsibility using a checklist and
report thereon to the Principal Contractor. OH&S representatives shall be included in accident or
incident investigations. OH&S representatives shall attend all OH&S committee meetings.
2.3.5. Appointment of OH&S Committee (Sections 19 and 20 of the OH&S Act)
The Principal Contractor shall establish an OH&S committee, which shall meet as specified in the
Regulations.
2.4. Administrative Controls and the Occupational Health & Safety File
2.4.1. The OH&S File (Construction Regulation 5 (7))
As required by Construction Regulation 5(7), the Principal Contractor and other Contractors shall
each keep an OH&S file on site. The following list is not exhaustive and shall only be used as a
guide:
• Notification of construction work (Construction Regulation 3)
• Latest copy of OH&S Act (General Administrative Regulation 4)
• Proof of registration and good standing with COID Insurer (Construction Regulation 4(g))
• OH&S plan agreed with the Client including the underpinning risk assessment/s and method
statements (Construction regulation 5(1))
• Copies of OH&S committee and other relevant minutes
• Designs/drawings (Construction Regulation 5(8))
• A list of Contractors (sub-contractors) including copies of the agreements between the
parties and the type of work being done by each Contractor (Construction Regulation 9)
• Appointment/designation forms as per paragraphs 2.1.1 and 2.1.2.
• Registers as follows:
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- Accident/Incident register (Annexure 1 of the General Administrative Regulations)
- OH&S representatives’ inspection register
- Asbestos demolition and stripping register
- Batch plant inspections
- Construction vehicles and mobile plant inspections by controller
- Daily inspection of vehicles, plant and other equipment by the operator/driver/user
- Demolition inspection register
- Designer’s inspection of structures record
- Electrical installations, -equipment and -appliances (including portable electrical
tools)
- Excavations inspection
- Explosive powered tool inspection, maintenance, issue and returns register (incl.
cartridges and nails)
- Fall protection inspection register
- First aid box contents
- Fire equipment inspection and maintenance
- Formwork and support work inspections
- Hazardous chemical substances record
- Ladder inspections
- Lifting equipment register
- Materials hoist inspection register
- Machinery safety inspection register (incl. machine guards, lock-outs etc.)
- Scaffolding inspections
- Stacking and storage inspection
- Inspection of structures
- Inspection of suspended platforms
- Inspection of tunnelling operations
- Inspection of vessels under pressure
- Welding equipment inspections
- Inspection of work conducted on or near water
- All other applicable records including traffic safety officer reports.
SANRAL will conduct an audit on the OH&S file of the Principal Contractor from time-to-time.
2.5. Notification of Construction Work (Construction Regulation 3)
The Principal Contractor shall, where the contract meets the requirements laid down in Construction
Regulation 3, within 5 working days, notify the Department of Labour of the intention to carry out
construction work and use the form (Annexure A in the Construction Regulations) for the purpose. A
copy shall be kept on the OH&S file and a copy shall be forwarded to SANRAL for record keeping
purposes.
2.6. Training and Competence
The contents of all training required by the Act and Regulations shall be included in the Principal
Contractor’s OH&S plan. The Principal Contractor shall be responsible for ensuring that all relevant
training is undertaken. Only accredited Service Providers shall be used for OH&S training. The
Principal Contractor shall ensure that his and other Contractors’ personnel appointed are competent
and that all training required to do the work safely and without risk to health, has been completed
before work commences. The Principal Contractor shall ensure that follow-up and refresher training
is conducted as the contract work progresses and the work situation changes. Records of all training
must be kept on the OH&S file for auditing purposes.
2.7 Consultations, Communication and Liaison
OH&S liaison between the Client, the Principal Contractor, the other Contractors, the designer and
other concerned parties will be through the OH&S committee as contemplated in paragraph 2.3.5. In
addition to the above, communication may be directly to the Client or his appointed agent, verbally or
in writing, as and when the need arises.
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Consultation with the workforce on OH&S matters will be through their supervisors, OH&S
representatives and the OH&S committee. The Principal Contractor shall be responsible for the
dissemination of all relevant OH&S information to the other Contractors e.g. design changes agreed
with the Client and the designer, instructions by the Client and/or his/her agent, exchange of
information between Contractors, the reporting of hazardous/dangerous conditions/situations etc.
The Principal Contractors’ most senior manager on site shall be required to attend all OH&S
meetings.
2.8 Checking, Reporting and Corrective Actions
2.8.1. Monthly Audit by Client (Construction Regulation 4(1)(d)
SANRAL will conduct monthly audits to comply with Construction Regulation 4(1)(d) to ensure that
the Principal Contractor has implemented and is maintaining the agreed and approved OH&S plan.
2.8.2. Other Audits and Inspections by SANRAL
SANRAL reserves the right to conduct other ad-hoc audits and inspections as deemed necessary.
This will include site safety walks.
2.8.3 Contractor’s Audits and Inspections
The Principal Contractor is to conduct his own monthly internal audits to verify compliance with his
own OH&S management system as well as with this specification.
2.8.4 Inspections by OH&S Representative’s and other Appointees
OH&S representatives shall conduct weekly inspections of their areas of responsibility and report
thereon to their foreman or supervisor whilst other appointees shall conduct inspections and report
thereon as specified in their appointments e.g. vehicle, plant and machinery drivers, operators and
users must conduct daily inspections before start-up.
2.8.5 Recording and Review of Inspection Results
All the results of the above-mentioned inspections shall be in writing, reviewed at OH&S committee
meetings, endorsed by the chairman of the meeting and placed on the OH&S File.
2.9 Accidents and Incident Investigation (General Administrative Regulation 9)
The Principal Contractor shall be responsible for the investigation of all accidents/incidents where
employees and non-employees were injured to the extent that he/she/they had to be referred for
medical treatment by a doctor, hospital or clinic. The results of the investigation shall be entered into
an accident/incident register listed in paragraph 2.4.1.
The Principal Contractor shall be responsible for the investigation of all minor and non-injury incidents
as described in Section 24(1)(b) & (c) of the Act and keeping a record of the results of such
investigations including the steps taken to prevent similar accidents in future.
2.10 Reporting
The Principal Contractor shall provide SANRAL with copies of all statutory reports required in terms
of the Act within 7 days of the incident occurring.
3.0 OPERATIONAL CONTROL
3.1 Operational Procedures
Each construction activity shall be assessed by the Principal Contractor so as to identify operational
procedures that will mitigate against the occurrence of an incident during the execution of each
activity. This specification requires the Principal Contractor:
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• to be conversant with Regulations 8 to 29 (inclusive)
• to comply with their provisions
• to include them in his OH&S plan where relevant.
3.2. Emergency Procedures
Simultaneous with the identification of operational procedures (per paragraph 3.1 above), the
Principal Contractor shall similarly identify and formulate emergency procedures in the event an
incident does occur. The emergency procedures thus identified shall also be included in the Principal
Contractor’s OH&S plan.
3.3 Personal & Other Protective Equipment (Sections 8/15/23 of the OH&S Act)
The Contractor shall identify the hazards in the workplace and deal with them. He must either
remove them or, where impracticable, take steps to protect workers and make it possible for them to
work safely and without risk to health under the hazardous conditions.
Personal protective equipment (PPE) should, however, be the last resort and there should always
first be an attempt to apply engineering and other solutions to mitigating hazardous situations before
the issuing of PPE is considered.
Where it is not possible to create an absolutely safe and healthy workplace the Contractor shall
inform employees regarding this and issue, free of charge, suitable equipment to protect them from
any hazards being present and that allows them to work safely and without risk to health in the
hazardous environment.
It is a further requirement that the Contractor maintain the said equipment, that he instructs and trains
the employees in the use of the equipment and ensures that the prescribed equipment is used by the
employee/s.
Employees do not have the right to refuse to use/wear the equipment prescribed by the employer
and, if it is impossible for an employee to use or wear prescribed protective equipment through health
or any other reason, the employee cannot be allowed to continue working under the hazardous
condition/s for which the equipment was prescribed, but an alternative solution has to be found that
may include relocating or discharging the employee.
The Principal Contractor shall include in his OH&S plan the PPE he intends issuing to his employees
for use during construction and the sanctions he intends to apply in cases of non conformance by his
employees. Conformance to the wearing of PPE shall be discussed at the weekly inspection
meetings.
3.4 Other Regulations
Wherever in the Construction Regulations or this specification there is reference to other regulations
(e.g. Construction Regulation 22: Electrical Installations and Machinery on Construction Sites) the
Principal Contractor shall be conversant with and shall comply with these regulations.
3.5 Public Health & Safety (Section 9 of the OH&S Act)
The Principal Contractor shall be responsible for ensuring that non-employees affected by the
construction work are made aware of the dangers likely to arise from said construction work as well
as the precautionary measures to be observed to avoid or minimise those dangers. This includes:
• Non-employees entering the site for whatever reason
• The surrounding community
• Passers by to the site
4.0 PROJECT/SITE SPECIFIC REQUIREMENTS
4.1 List Of Risk Assessments
• Clearing and Grubbing of the area/site
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• Site establishment including:
- Office/s
- Secure/safe storage for materials, plant and equipment
- Ablutions
- Sheltered eating area
- Maintenance workshop
- Vehicle access to the site
• Dealing with existing structures
• Location of existing services
• Installation and maintenance of temporary construction electrical supply, lighting and
equipment
• Adjacent land uses/surrounding property exposures
• Boundary and access control/public liability exposures (NB: the employer is also
responsible for the OH&S of non-employees affected by his/her work activities)
• Health risks arising from neighbouring as well as own activities and from the environment
e.g. threats by dogs, bees, snakes, lightning, etc.
• Exposure to noise
• Exposure to vibration
• Protection against dehydration and heat exhaustion
• Protection from wet and cold conditions
• Dealing with HIV/Aids and other diseases
• Use of portable electrical equipment including:
- Angle grinder
- Electrical drilling machine
- Skill saw
• Excavations including:
- Ground/soil conditions
- Trenching
- Shoring
- Drainage of trench
• Welding including:
- Arc welding
- Gas welding
- Flame cutting
- Use of LP gas torches and appliances
• Loading and offloading of trucks
• Aggregate/sand and other materials delivery
• Manual and mechanical handling
• Lifting and lowering operations
• Driving and operation of construction vehicles and mobile plant including
- Trenching machine
- Excavator
- Bomag roller
- Plate compactor
- Front end loader
- Mobile cranes and the ancillary lifting tackle
- Parking of vehicles and mobile plant
- Towing of vehicles and mobile plant
• Use and storage of flammable liquids and other hazardous substances
• Layering and bedding
• Installation of pipes in trenches
• Pressure testing of pipelines
• Backfilling of trenches
• Protection against flooding
• Gabion work
• Use of explosives
• Protection from overhead power lines
• As discovered by the principal contractor’s hazard identification exercise
• As discovered from any inspections and audits conducted by the client or by the principal
contractor or any other contractor on site
• As discovered from any accident/incident investigation.

CONSTRUCTION OCCUPATIONAL HEALTH - SAFETY - ENVIRONMENT
AUDIT SYSTEM
* Denotes items applicable to both Construction sites and Contractors Plant/Storage Yards
Amended: 30 November 2007
AUDIT
1. ADMINISTRATIVE & LEGAL REQUIREMENTS
OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Construction
Regulation 3
General Administration
Regulation 4
COID Act
Section 80
Construction
Regulation 4 & 5(1)
Section 8(2)(d) Construction
Regulation 7
Section 16(2)
Construction
Regulation 6(1)
Construction
Regulation 6(2)
Section 17 & 18
General Administrative
Regulations 6 & 7
Notice of carrying out
Construction work
*Copy of OHS Act
(Act 85 of 1993)
*Registration with
Compens. Insurer
OHS Specification &
Programme
*Hazard Identification &
Risk Assessment
*Assigned duties
(Managers)
Designation of Person
Responsible on site
Designation of Assistant
for above
*Designation of
Occupational Health &
Safety Representatives
Department of Labour notified.
Copy of Notice available on site.
Updated copy of Act & Regulations on site.
Readily available for perusal by Employees.
Written proof of registration/Letter of good standing available on
site.
OHS Spec received from Client OHS programmed developed
updated regularly.
Hazard identification carried out/recorded.
Risk assessment and – plan drawn up/updated.
RA Plan available on site.
Employees/Sub-Contractors informed/trained.
Responsibility of complying with the OHS Act assigned to other
person/s by CEO.
Competent person appointed in writing as Construction
Supervisor.
Competent person appointed in writing as Assistant Construction
Supervisor.
More than 20 employees - one OHS Representative, one
additional OHS Rep. for each 50 employees or part thereof.
Designation in writing, period and area of responsibility specified.
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OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Section 19 & 20
General Administrative
Regulations 5
Section 37(1) & (2)
General Administration
Regulation 9
Construction
Regulation 8
Construction
Regulation 8(5)
*Occupational Health &
Safety Committee/s
*Agreement with
Mandataries/
(Sub-)Contractors
*Investigation and
Recording of Incidents
Fall Prevention &
Protection
Openings
Roof work
Meaningful OHS Rep. reports.
Reports actioned by Management.
OHS Committee/s established.
Members appointed in writing.
Meetings held monthly and Minutes kept.
Actioned by Management.
Attendance by (Sub)Contractors.
Written agreement with (Sub-)Contractors.
List of (Sub-)Contractors displayed.
Proof of Registration with Compensation Insurer/Letter of Good
Standing.
Construction Supervisor designated.
Written arrangements re: OHS Reps & OHS Committee & First
Aid.
All injuries which resulted in the person receiving medical
treatment other than first aid, recorded and investigated by
investigator designated in writing.
Copies of Reports (Annexure 1) on site.
Tabled at OHS Committee meeting.
Action taken by Site Management.
Competent person appointed to draw up and supervise the Fall
Protection Plan.
Proof of appointees competence available on site.
Risk Assessment carried out for work at heights.
Fall Protection Plan drawn up/updated and available on site.
Unprotected openings adequately
guarded/fenced/barricaded/catch-nets installed.
Competent person appointed to plan & supervise roof work.
Proof of appointees competence available on site.
Risk Assessment carried out.
Roof work plan drawn up/updated.
Roof work inspect before each shift. Inspection register kept.
Employees medically examined for physical & psychological
fitness. Written proof on site.
Roof work discontinued when bad/hazardous weather.
Fall protection measures (including warning notices when working
close to edges.
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OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Construction
Regulation 9
Construction
Regulation 10
Construction
Regulation 14
Construction
Regulation 15
Structures
Formwork & Support
work
Scaffolding
Suspended Platforms
Information re. the structure being erected received from the
Designer including:
- geo-science technical report where relevant
- the design loading of the structure
- the methods & sequence of construction
- anticipated dangers/hazards/special measures to construct
safely
Risk Assessment carried out.
Method statement drawn up.
All above available on site.
Structures inspected before each shift. Inspections register kept.
Competent person appointed in writing to supervise erection,
maintenance, use and dismantling of Support & Formwork.
Design drawings available on site.
Risk Assessment carried out.
Support & Formwork inspected:
- before use/inspection
- before pouring of concrete
- weekly whilst in place
- before stripping/dismantling
Inspection register kept.
Competent persons appointed in writing to:
- erect scaffolding (Scaffold Erector/s)
- act as Scaffold Team Leaders
- inspect Scaffolding weekly and after inclement weather (Scaffold
Inspector/s)
Written Proof of Competence of above appointees available on
site.
Copy of SABS 085 available on site.
Risk Assessment carried out.
Inspected weekly/after bad weather. Inspection register/s kept.
Competent persons appointed in writing to:
- control the erection of suspended platforms
- act as suspended platforms team leaders
- inspect suspended scaffolding weekly and after inclement
weather
Risk Assessment conducted.
Certificate of Authorisation issued by a Registered Professional
Engineer available on site/copy forwarded to the Department of
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OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Labour.
The following inspections of the whole installation carried out by a
competent person:
- after erection and before use
- daily, prior to use. Inspection register kept
Construction
Regulation 11
Excavations
The following tests to be conducted by a competent person:
- load test of whole installation and working parts every 12 months
- hoisting ropes/hooks/load attaching devices quarterly. Tests log
book kept.
Employees working on suspended platform medically examined
for physical & psychological fitness. Written proof available.
Competent person/s appointed in writing to supervise and inspect
excavation work.
Written Proof of Competence of above appointee/s available on
site.
Risk Assessment carried out.
Inspected as required by regs:
- before every shift
- after any blasting
- after an unexpected fall of ground
- after any substantial damage to the shoring
- after rain. Inspections register kept.
Method statement developed where explosives will be/are used.
Shored / Braced to prevent caving / falling in.
Provided with an access ladder.
Construction
Regulation 12
Excavations deeper than
1.5m. (See section 1 for
Designation and Register)
Demolition Work
Excavations guarded/barricaded/lighted after dark in public areas.
Soil dumped at least 1m away from edge of excavation.
On sloping ground soil dumped on lower side of excavation.
Competent person/s appointed in writing to supervise and control
demolition work.
Written Proof of Competence of above appointee/s available on
site.
Risk Assessment carried out.
Engineering survey and Method Statement available on site.
Inspections to prevent premature collapse carried out by
competent person before each shift.
Inspection register kept.
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OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Construction
Regulation 17
Construction
Regulation 24
Construction
Regulation 19
Materials Hoist
Water Environments (Incl
Caissons & Cofferdams)
Explosive Powered Tools
Competent person appointed in writing to inspect the material
hoist.
Written Proof of Competence of above appointee available on
site.
Materials hoist to be inspected weekly by a competent person.
Inspections register kept.
Competent person appointed in writing to supervise, control &
inspect work on or over water and the construction,
installation/dismantling of caissons/cofferdams.
Written Proof of Competence of above appointee available on
site.
Risk Assessment carried out. To be inspected daily by a
competent person.
Inspections register kept.
Competent person appointed to control the issue of the explosive
powered tools & cartridges and the service, maintenance and
cleaning.
Register kept of above.
Empty cartridge cases/nails/fixing bolts returns recorded.
Cleaned daily after use.
Construction
Regulation 18
Construction
Regulation130/Mine H&S Act
Construction
Regulation 20/Driven
*Explosive Powered
Tools (see Section 1 for
Designation and
Register)
Batch Plants
Only used by trainer/authorised personnel.
Prescribed warnings signs placed/displayed where tool is in use.
Inspected at least monthly by competent person and result
recorded.
Issue and return recorded including cartridges/nails an unused
cartridges/nails/empty shells recorded.
Cleaned daily after use.
Competent person appointed to control the operation of the batch
plant and the service, maintenance and cleaning.
Register kept of above.
Risk Assessment carried out.
Batch plant to be inspected weekly by a competent person.
Inspections register kept
Tunnelling Complying with Mines Health & Safety Act (29 of 1996).
Risk Assessment carried out.
Cranes & Lifting
Competent person appointed in writing to inspect cranes, lifting
Machines Equipment machines & equipment.
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OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Machinery Regulations 18 &
19
Construction
Regulation 22/Electrical
Machinery Regulations 9 & 10/
Electrical Installation
Regulations
Construction
Regulation 26/General Safety
Regulation 8(1)(a)
Construction
Regulation 27/Environmental
Regulation 9
*Inspection &
Maintenance of Electrical
Installation & Equipment
(including portable
electrical tools)
*Designation of Stacking
& Storage Supervisor
*Designation of a Person
to Co-ordinate
Emergency Planning
And Fire Protection
Written Proof of Competence of above appointee available on
site.
Cranes & lifting tackle identified/numbered.
Register kept for lifting tackle.
Log book kept for each individual crane.
Inspection: - All cranes - daily by operator
- Tower Crane/s - after erection/6 monthly
- Other cranes - annually by comp. person
- Lifting tackle (slings/ropes/chain slings etc.) - 3
monthly
Competent person appointed in writing to inspect/test the
installation and equipment.
Written Proof of Competence of above appointee available on
site.
Inspections:
- Electrical installation & equipment inspected after
installation, after alterations and quarterly.
Inspection registers kept.
Portable electric tools and -lights and extension leads
identified/numbered.
Monthly visual inspection by User/Issuer/Storeman.
Register kept.
Competent person/s with specific knowledge and experience
designated to supervise all stacking & storage.
Written Proof of Competence of above appointee available on site
Person/s with specific knowledge and experience designated to
co-ordinate emergency contingency planning must be appointed
in writing.
*Fire Extinguishing
Equipment
All Fire Extinguishing Equipment identified and on register.
Inspected.
Inspection register kept.
Serviced annually.
Fire Risks identified and on record.
Fire Extinguishing Equipment available for:
*Offices
# 377437-v1

OHS Act
Section/Regulation
Subject
Requirements
*General Stores
*Flammable Store
*Fuel Storage Tank/s
*Gas Welding/Cutting Operations
* Where flammable substances are being used/applied.
*Maintenance
Fire equipment serviced minimum annually.
General Safety Regulation 3 *First Aid Every workplace provided with sufficient number of First Aid
boxes. (Required where 5 persons or more are employed.)
First Aid freely available.
Equipment as per the list in the OHS Act.
One qualified First Aider appointed for every 50 employees.
(Required where more than 10 persons are employed.)
List of First Aiders and Certificates.
Name of person/s in charge of First Aid box/es displayed.
Location of First Aid box/es clearly indicated.
General Safety Regulation 2
Personal Safety
Equipment (PPE)
PPE Risk Assessment carried out.
Items of PPE prescribed/use enforced.
Records of issue kept.
Undertaking by Employee to wear PPE.
Yes /
No
Comments
*PPE needs analysis
Need for PPE identified and prescribed in writing to be verified
against risk assessments and WSP.
Identified equipment issued free of charge.
As per Risk Assessment
General Safety Regulation 9
Hazardous Chemical
Substances (HCS)
*PPE Issue and Control
*Inspection & Use of
Welding/Flame Cutting
Equipment
*Control of Storage &
Usage of HCS and
All PPE maintained in good condition (regular checks).
Workers instructed in the proper use and maintenance of PPE.
Commitment obtained for wearer accepting conditions and to
wear the PPE.
Record of PPE issued and kept on file.
Competent person/s with specific knowledge and experience
designated to inspect electric arc, gas welding and flame cutting
equipment.
Written Proof of Competence of above appointee available on site
Equipment identified/numbered & entered into a register.
Equipment inspected monthly.
Inspection register kept.
Competent person/s with specific knowledge and experience
designated to control the storage & usage of HCS (including
# 377437-v1

OHS Act
Section/Regulation
Subject
Requirements
Yes /
No
Comments
Regulations
Construction Regulation 23
Vessels under Pressure
Regulations
Construction
Regulation 21
General Safety
Regulation 13A
General Safety
Regulation 13B
Flammables
Vessels under Pressure
(VUP)
Construction Vehicles &
Earth Moving Equipment
*Inspection of Ladders
Ramps
Flammables).
Written Proof of Competence of above appointee available on site
Risk Assessment carried out.
Register of HCS kept/used on site.
Competent person/s with specific knowledge and experience
designated to supervise the use, storage, maintenance, statutory
inspections & testing of VUP’s.
Written Proof of Competence of above appointee available on site
Risk Assessment carried out.
Certificates of Manufacture available on site.
Register of VUP’s on site.
Inspections & testing by Approved Inspection Authority (AIA):
- after installation/re-erection or repairs
- every 36 months.
- Register/log kept of inspections, tests.
- Modifications & repair
Operators/Drivers appointed to:
- carry out a daily inspection prior to use
- drive the vehicle/plant that he/she is competent to
operate/drive
Written Proof of Competence of above appointee available on
site.
Record of daily inspections kept.
Competent person appointed in writing to inspect ladders.
Ladders inspected at arrival on site and monthly thereafter.
Inspections register kept.
Competent person appointed in writing to supervise the erection &
inspection of ramps.
Inspection register kept.
Implement Daily Inspection
# 377437-v1

2. EDUCATION & TRAINING
Subject
*Company OH&S Policy Section 7(1)
Requirements
Policy signed by CEO and published/Circulated to Employees.
Policy displayed on Employee Notice Boards.
Yes/
No
Comments
*Induction & Task Safety Training
(Section 13(a)
*General OHS Training
(Section 13(a)
All new Employees receive OHS Induction Training.
Training includes Task Safety Instructions. WSP.
Employees acknowledge receipt of training.
Follow-up to ensure Employees understand/adhere to instructions.
All Employees receive basic OHS training: written proof.
Operators of Plant & Equipment receive specialised training.
Follow-up to ensure Employees understand/adhere to instructions.
3. PUBLIC SAFETY, SECURITY MEASURES & EMERGENCY PREPAREDNESS
*Notices & Signs
Subject
Notices & Signs at entrances:
“No Unauthorised Entry”
Requirement
Notices & Signs at entrance instructing visitors and non-employees what to do,
where to go and where to report on entering of site offices, workshops, borrow pits
and quarries with directional signs. e.g.:
“Visitors to report to Office”
Notices & Signs posted to warn of overhead work and other hazardous activities.
e.g.:
“General Warning Signs”
*Emergency Preparedness Emergency contact numbers displayed with designated person.
*Emergency Drill & Evacuation Adequate number of Employees trained to use fire equipment.
Yes/
No
Comments
# 377437-v1

4. PLANT & STORAGE YARDS/SITE WORKSHOPS SPECIFICS
Subject
Section 8(2)(1)
General Machinery Regulation 2(1):
Supervision of the Use & Maintenance
of Machinery
General Machinery Regulation 9(2):
Notices re. Operation of Machinery
Vessels under Pressure Regulation
13(1)(b):
Supervision of the Use & Maintenance
of Vessels under Pressure (VuP)
Requirements
Person/s with specific knowledge and experience designated to supervise the use &
maintenance of machinery.
Critical items of machinery identified/numbered/placed on register/inventory.
Inspection/maintenance schedules for abovementioned.
Inspections/maintenance carried out to above schedules.
Results recorded.
Schedule D Notice posted in work areas.
Person/s with specific knowledge and experience designated to supervise the use &
maintenance of VuP’s.
VuP’s identified/numbered/placed on register/manufacturers plate intact.
Inspection/maintenance schedules for above-mentioned.
Inspections/maintenance carried out to above schedules.
Results recorded/test certificates available.
Lock-out Procedure Lock-out procedure in operation.
Ergonomics
Ergonomics survey conducted – results on record.
Survey results applied.
Battery Storage & Charging
Ancillary Lifting Equipment
Presses/Guillotines/Shears
Adequately ventilated, ignition free room/area/no smoking sign/s.
Batteries placed on rubber/wooden surface.
Emergency shower/eye wash provided.
No acid storage in area.
Chain Blocks/Tirfors/jacks/mobile gantries etc. identified/numbered on register.
Chains in good condition/links no excessive wear.
Lifting hooks – throat pop marked/safety latch fitted.
SWL/MML marked/displayed.
Only operated by trained/authorised persons.
Interlocks/lock-outs fitted.
Yes/
No
Comments
5. WORKPLACE ENVIRONMENT, HEALTH & HYGIENE
*Lighting
ER 3
Subject
Requirements
Adequate lighting in places where work is being executed e.g. stairwells and
basements.
Light fittings placed/installed causing no irritating/blinding glare.
Yes/
No
Comments
# 377437-v1

*Ventilation
ER 5
*Noise
ER 7
*Heat Stress
ER 4
*Ablutions
CR 28
Subject
*Eating / Cooking Facilities
CR 28
*Hazardous Chemical Substances
(See Section 1 for Designation &
Register)
Requirements
Adequate ventilation/extraction/exhausting in hazardous areas e.g. chemicals/adhesives/welding/petrol
or diesel/motors running and in confined spaces/basements.
Tasks identified where noise exceeds 85 dBa.
All reasonable steps taken to reduce noise levels at the source.
Hearing protection used where noise levels could not be reduced to below 85 dBa.
Measures in place to prevent heat exhaustion in heat stress problem areas e.g. steel
decks, when the WBGT index reaches 30. (See Environmental Regulation 4.)
Cold drinking water readily available when extreme temperatures are experienced.
Sufficient toilets provided - 1 per 30 employees (National Building Regulations
prescribe chemical toilets for Construction sites.)
Toilet paper available.
Sufficient showers provided.
Facilities for washing hands provided.
Soap available for washing hands.
Means of drying hands available.
Changing facilities/area provided.
Ablution facilities hygienic and clean.
Adequate storage facilities provided.
Weather protected eating area provided, separate from changing area.
Refuse bins with lids provided.
Facilities clean and hygienic.
All substances identified and list available e.g. acids, flammables, poisons, etc.
Material Safety Data Sheets (MSDS) indicating hazardous properties and emergency
procedures in case of incident on file and readily available.
Substances stored safely.
Yes/
No
Comments
AUDITOR SIGNATURE _________________________________________ DATE ___________________________
RECEIVED BY _________________________________________ DATE ___________________________
MANAGER / SUPERVISOR
TABLED AT OH&S COMMITTEE
_________________________________________
# 377437-v1