Marketing Services, Mark - University of Otago

G07/686
UNIVERSITY OF OTAGO
Te Whare Wananga o Otago
JOB DESCRIPTION
JOB TITLE:
DEPARTMENT:
DIVISION:
Marketing Assistant
Marketing Services, Marketing and Communications
Operations
PRIME FUNCTION
To contribute to the effectiveness of the Marketing Services Group by providing a range of
functions that contribute to the core activities of the group.
MAIN OBJECTIVES
To manage a number of key marketing functions, to provide support for the specialised functions of
the Marketing Services Group and to provide administrative support.
KEY TASKS
• Organise all aspects of the Inaugural Professorial Lecture Series in Dunedin and liaise with
Christchurch and Wellington staff to assist with lectures in these locations.
• Manage databases and distribution of the range of publications the division produces.
• Manage the storage and distribution of publications, including inventory.
• Provide administrative support to members of the Marketing Services Group as directed by the
Head of Marketing Services.
• Develop PowerPoint and other presentations as required.
• Administration tasks including: invoicing, payments; reception; mail; records management and
any other tasks as required.
• Assist with the development and delivery of marketing products as required e.g. despatch of
advertising to media.
• Assist co-ordination of the marketing plan.
• Develop and maintain an advertising clipping service.
• Maintain an archive system for publications and materials created by the Marketing Services
Team.
• Assist with the ongoing communication to the wider university community the importance of
growing and maintaining the University of Otago brand.
• Provide support and information for Divisional Marketing Coordinators as required.
• Assist any of the other departments within the Marketing and Communications Division as
required.
• Any other tasks assigned.
RELATIONSHIPS
Directly responsible to:
Supervision of:
Head of Marketing Services.
N/A.

Functional relationships with:
All staff in the group. Divisional Marketing Coordinators,
Web office, Student Admissions, Uniprint.
BUDGETARY RESPONSIBILITY
• Up to $500 (for C01 invoices).
• Signing authority on CO5.
EXPECTED OUTCOMES
• Annual provision of workable schedule for IPL series.
• Efficient and timely completion of each lecture in the IPL series.
• Marketing Services group receives administrative support when required.
• Back up support for members of the Marketing Services group during their absence is provided.
• Inventory of publications managed and stock updated as required.
• Publication distribution databases maintained and up to date.
• Marketing plan delivered successfully.
• Work completed on time to a high standard.
• Marketing and Communications well regarded by the university community through satisfied
clients.
PERSON SPECIFICATION
• A university degree in Marketing or relevant discipline is desired but not essential.
• Experience in Tertiary environment would be an advantage.
• Project management skills.
• Ability to generate new initiatives independently.
• Experience in Marketing, especially in communications and promotions Organisational skills
and the ability to prioritise.
• Excellent English skills – written and oral communication.
• High level computer skills.
• Excellent inter-personal skills.
• Creative and outgoing.
• Be able to multitask.
• Be able to prioritise and work autonomously as well as in a team.
• Strong organisational skills, with the ability to work efficiently to tight deadlines, when
required.
SALARY RANGE AND LEVEL
This position is evaluated at Level 3, on the University of Otago General Staff salary scale, the full
salary range for this level being $34,920 to $42,621 per annum. The University operates an eight
level salary structure applicable to most General Staff, with Level 1 being the lowest and Level 8
being the highest.

INITIAL SALARY ON APPOINTMENT
The expectation is that initial appointment will normally be made within the range $34,920 to
$38,770 per annum.
ANNUAL SALARY REVIEW
Placement of staff within salary ranges is reviewed annually. The salary review is carried out as part
of the annual Performance and Development Review process between August and October of each
year, with any resulting increases taking effect from 1 February of the following year. Staff must
have been employed on or before 1 August in the year of the review to be eligible for advancement
the following February.
CONTACT PERSON
For further information, please contact Ruth Mackenzie-White, Head of Marketing Services
Marketing and Communications Division, Tel 03 479 8400, Email
ruth.mackenzie-white@otago.ac.nz
Should the University wish to offer you the position, a formal, written letter of offer will follow any
verbal discussions that might be held with you. It is recommended that you do not resign from your
current employment until you have received our written offer. The contents of this formal letter of
offer and its attachments will constitute the entire agreement between the employee and the
employer, and will supersede all previous representations, negotiations, commitments and
communications, either written or oral between the parties. Any agreements will only be binding
on the employer where they have been formally offered by the Human Resources Division and
accepted by the employee.
While this position is open to applications from outside of Dunedin, New Zealand, unless otherwise
stated relocation assistance will not be available should the successful applicant currently reside
elsewhere in the country or world.
University of Otago
PO Box 56
Dunedin
NEW ZEALAND
Tel 64 3 479 8269
Fax 64 3 479 8279
Email: job.applications@otago.ac.nz