ASQ & ASQ: SE Frequently Asked Questions (FAQ's) - Pennsylvania ...

ASQ & ASQ: SE
Frequently Asked Questions (FAQ’s)
1. Q: What does ASQ mean?
A: ASQ stands for the Ages and Stages Questionnaire®.
2. Q: What does ASQ:SE mean?
A: ASQ:SE stands for the Ages and Stages Questionnaire®: Social-Emotional.
3. Q: What is the difference between the ASQ and the ASQ:SE?
A: The ASQ screens children for developmental concerns. The ASQ:SE focuses on the social and
emotional behaviors of children.
4. Q: What is the difference between “Don’t Know” and “Missing”?
A: Don’t know is to be used by case workers when they don’t know a piece of information. Missing
is used by staff entering data to indicate that the information was not provided.
5. Q: What if I don’t know a piece of information?
A. If you don’t know a date, you can enter the following date into the field: 12/31/9999. This
indicates that the information was unknown. If a text field is unknown, then enter unknown into the
field.
6. Q: What information is mandatory or required?
A: Typically names and dates are required on each form. If a required field is missing, when save
is selected, a message will appear on the screen indicating the required fields. Again, the
12/31/9999 date field will be helpful in the rare situations when date information is unknown. All
four forms must be completed for a child’s record to be complete. The data is confidential and the
research team will work with only de-identified data.
7. Q: Is the data entry form required?
A: No, the data entry form is offered as a helpful tool for counties to streamline the data entry
process. It is not required.
8. Q: Where can I get a copy of the data entry form?
A: The data entry form is available online and it can be downloaded. The link is located on the
application’s log-in screen at the bottom of the page. The form can also be obtained by emailing
Rachel Winters and requesting a copy.
All documents, web pages, photographs and images are the property of the University of Pittsburgh, except where noted. Permission is required to
copy, download or use any text, photographs or image files. All references to ASQ or Ages & Stages are protected by applicable copyright laws.
Copyright © 2009 ASQ is a registered trademark of the College Entrance Examination Board.

ASQ & ASQ: SE
Frequently Asked Questions (FAQ’s)
9. Q: I forgot my password, how do I get it reset?
A: Email Matt Kerr at the Pennsylvania Child Welfare Training Program- mak38@pitt.edu
10. Q: I have questions regarding the Ages and Stages Screening process; whom do I contact?
A: You can contact Rachel Winters at the University of Pittsburgh School of Social Workrrw14@pitt.edu
or by phone at 412-383-8028.
11. Q: Do I have to enter screenings that occurred prior to July 1, 2009?
A. No, results from screens conducted prior to July 1 are not required to be entered. Children
screened prior to July 1 can be entered into the application when a subsequent screen is conducted
after July 1, 2009. If your county does require that screens prior to July 1 are entered, the
application will accept the data.
12. Q: Can I see children entered into the application by other agencies or people?
A: You will only be able to see children who have been entered by your county. Child information
is not linked to the person who entered the information but to the county that staff member is
assigned. For example, Ms. Data Entry from Cumberland County will be able to access records
for all children who have been entered by staff from Cumberland County. However, she would not
be able to access data from nearby Dauphin County. But Ms. Data Entry would be able to access
the file of a Cumberland County child entered into the system by Ms. Data Entry’s co-worker Mr.
Data Recorder. This is so that other people can update files when someone is sick, etc.
However, if you are a provider or other agency entering information for a county children and
youth agency you will be able to see ASQ files of children you are not tracking. For example, Mr.
Data Entry from Pike County MH/MR who is conducting screens on some of Pike County Children
& Youth consumers could access files of Pike County children whom his agency is not tracking but
Pike County Children and Youth is monitoring regarding ASQ screenings. Counties and agencies
who are in this situation may want to strengthen their confidentiality agreements.
13. Q: How can I access the Training Program’s online data entry application?
A: The application can be accessed through the program’s home page
http://www.pacwcbt.pitt.edu/ by selecting the Ages & Stages link on the bottom left of the page.
Or, you can bypass the homepage and go directly to the site through
http://www.encompass.pitt.edu/agesstages/ASQHomePage.aspx
All documents, web pages, photographs and images are the property of the University of Pittsburgh, except where noted. Permission is required to
copy, download or use any text, photographs or image files. All references to ASQ or Ages & Stages are protected by applicable copyright laws.
Copyright © 2009 ASQ is a registered trademark of the College Entrance Examination Board.

ASQ & ASQ: SE
Frequently Asked Questions (FAQ’s)
14. Q: What is an additional release?
A: An additional release is when a program (such as a database) is updated with new or improved
functionality.
15. Q: Is parental consent necessary for entry into the application.
A: No parental consent is not required for the information to be entered into the application. If
you feel like you would like to have one in place, for your own benefit, then do so. Only your
county will have access to the identified information for the children you enter. The application is
a tool for counties to keep track of their information, and will also be used to select a random
sample of children for the outcomes study. Data, for research purposes, will not contain
identifying information. We, at the research study, in order to ensure confidentiality, will not have
access to your records and neither will the State.
When research interviews are conducted with caregivers, beginning later this year (2009), they
will need to sign a consent form in order to participate. The researchers will contact the point
persons in the selected counties to help with scheduling the interviews. At that time, caregivers
will need to sign a consent form for their participation.
16. Q: Which children require screening?
A: All children under age 3, who have been the victims of substantiated abuse maltreatment, MUST
be screened using ASQ/ASQ-SE within 30 days of case acceptance
• Those with a qualifying score must be referred for EI
• Those who do not meet qualifying scores must be screened periodically
It is recommended that all children under age 5 receiving agency services (open or accepted) be
screened.
17. Q: Why are children and youth agencies required to screen children for developmental concerns?
A: Research shows that maltreated children with developmental or early social-behavioral
problems are under-identified and that too few receive early intervention services that could help
improve their developmental outcomes. Screening also ensures that Pennsylvania is in compliance
with the Child Abuse Prevention and Treatment Act (CAPTA). Screening young children is an
effective, efficient way for professionals to catch problems and start treatment when it does the
most good—during the crucial early years when the child’s brain and body are developing so
rapidly.
All documents, web pages, photographs and images are the property of the University of Pittsburgh, except where noted. Permission is required to
copy, download or use any text, photographs or image files. All references to ASQ or Ages & Stages are protected by applicable copyright laws.
Copyright © 2009 ASQ is a registered trademark of the College Entrance Examination Board.

ASQ & ASQ: SE
Frequently Asked Questions (FAQ’s)
18. Q: Will the application help staff to track screening timelines?
A: Yes, there is a report that will track children’s screenings by using the guidelines established by
OCYF Bulletin # 3490-08-01. The report will allow staff to track which children should be
screened each month.
The database was designed in order to provide counties with tools to manage the screening
process. Staff from the research team at The University of Pittsburgh will use de-identified data in
order to provide feedback regarding ASQ implementation.
All documents, web pages, photographs and images are the property of the University of Pittsburgh, except where noted. Permission is required to
copy, download or use any text, photographs or image files. All references to ASQ or Ages & Stages are protected by applicable copyright laws.
Copyright © 2009 ASQ is a registered trademark of the College Entrance Examination Board.