RFI-ENGAGEMENT SERVICES FOR ... - Canal de PanamÃ¡

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RFI-ENGAGEMENT SERVICES FOR ENTERPRISE ARCHITECTURE PROGRAM AND IMPLEMENTATION bulk; any non-dangerous bulk cargo; and all other cargo. The submission of this information requires a previously approved and active visit in the EDCS system. BAPLIE DECLARATION information: contains cargo information for containerized vessels in standard EDI format used in the Maritime Industry. The submission of this information requires a previously approved and active visit in the EDCS system. CREW MEMBERS’ information: contains crew members’ identification and duty information including any local embarking/disembarking activities while in Canal waters. The submission of this information requires a previously approved and active visit in the EDCS system. PASSENGER LIST information: contains passengers’ identification information including any local embarking/disembarking activities while in Canal waters. The submission of this information requires a previously approved and active visit in the EDCS system. If the ETA message cannot be submitted electronically via EDCS, a fax copy can be sent to the ETA Clerk to include the visit information in the operational system. Also, if a vessel arriving to Canal waters while sighted by the Port Entry Coordinator (PEC) is ascertained missing in the operational system (e.g. yachts), the PEC will send the vessel information to the ETA Clerk for the inclusion of the visit information into the EDCS system. Information received from a vessel which indicates a first visit to Canal waters requires an additional revision by the ETA Clerk. The vessel identity is revised using the operational and historical systems and the Jane’s and Lloyds ship’s data banks, to confirm the not existence of a previous register for the new vessel. Currently, there is not integration with the Jane’s or Lloyds ship’s data banks and the EDCS or EVTMS systems. Information on vessel’s visits can be modified, if required, by ACP to include dock numbers, ready time information or additional itinerary movements to comply with Canal operations and handle them properly. ACP is also required to verify each movement ready time to move in order to plan the required resource to transit or to move the vessel safely. This information is modified using the corresponding modules in the EVTMS systems. Used software and tools: EDCS, EVTMS (Business Applications), Jane’s and Lloyds System: Web and book, Microsoft Office (Outlook), Telephone / Fax Transit Reservation (Booking) Process The Panama Canal Transit Reservation (Booking) System is an advanced scheduling of vessels regulated by the Chapter 1, Section 3 of the Maritime Regulations for the Operations of the Panama Canal. These rules are reviewed/revised annually, as required and published through Operations Vice President's Notices to Shipping, issued in Non-binding RFI (Request for Information) 50 ACP RENOVA Program
RFI-ENGAGEMENT SERVICES FOR ENTERPRISE ARCHITECTURE PROGRAM AND IMPLEMENTATION January of each year. Changes, clarifications, and additional information are published, as required, through Advisories to Shipping (refer to http://www.pancanal.com/eng). The Transit Reservation is available on a voluntary basis to all Canal customers and provides for a daily number of vessels to make a more timely prescheduled transit upon payment of established tariffs. A vessel that has an announced visit can submit a booking request form only through her vessel shipping agent. The booking request form can be submitted via electronically through the EDCS system (which get transferred to EVTMS), via fax or hand-carried to the Maritime Traffic and Admeasurement Section. As a rule of thumb, the booking requests are treated on a first-come, first-served basis. These requests will be processed in the order of preference and the slot will be awarded to the first vessel that meets the characteristics of the available slots. For booking requests logged simultaneously, the established procedure for processing is: EDCS requests first, followed by faxes requests, and finally personally delivered requests. Slots are awarded based on availability for requested transit date, vessel dimensions, and transit direction, after applying additional validations. The Transit Reservation Assistance will review all booking requests and validate slots availability using the EVTMS system and the manual Transit Booking Listing Form, and will register all fax and hand-delivered requests with slots awarded into the EVTMS system. Additional manual processes are performed to notify the agents of rejected requests not send electronically. All transit booking requests submitted electronically via the EDCS system involve the use of security mechanisms like tokens with digital certificates. A transit booking request may include additional options like daylight transit, change transit date among others, which have their own requests and are submitted electronically via the EDCS system. At the end of each day, the Transit Reservation Assistance performs a series of validations using the EVTMS system and prepares a manual report with all exceptions for the day which require the supervisor’s signature. Once signed, this except list report is delivered to both the Marine Billing Section and the Account Receivables & Payables Section. Used software and tools: EDCS, EVTMS (Business Applications), Auction System for booking slots (software-as-a-service), ACP Website (www.pancanal.com), Microsoft Office (Outlook, Excel), Telephone / Fax Naval Architect procedures The ACP Naval Architect is responsible to ensure that new/modified vessels planning to transit the Panama Canal meet with the Vessel Requirements regulated by Notice to Non-binding RFI (Request for Information) 51 ACP RENOVA Program
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RFI-ENGAGEMENT SERVICES FOR ... - Canal de PanamÃ¡

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