RFI-ENGAGEMENT SERVICES FOR ... - Canal de Panamá

RFI-ENGAGEMENT SERVICES FOR ENTERPRISE ARCHITECTURE PROGRAM AND IMPLEMENTATION
Shipping No. 1, Section 2 - Approval of Plans, and the Maritime Regulations for the
Operations of the Panama Canal. This advance information will minimize the possibility
that transit might be denied due to noncompliance with Canal regulations.
Before arriving to Canal waters and staying in the shipyard, ship owners of new/
modified vessels are encourage to send their structural plans (e.g. general
arrangements, visibility arrangements, capacity plan, engine room plan) for evaluation
by ACP via email or by regular mail in a compact disk in PDF or TIFF file format or in a file
format compatible with AUTOCAD in a compressed zip file. As part of this evaluation,
the Naval Architect will review and validate the vessel’s plans and will certify if the
new/modified vessel complies with the ACP’s Vessel Requirements (e.g. proper location,
size, and height for the pilot shelter/platform). If the vessel’s plans comply, the
documentation is stamped electronically with an “approved” seal and returned via email
to allow the recipient controls of printing any number of copies of the stamped plans
needed to meet distribution requirements; otherwise, a list of exceptions is sent to the
owner in order to make the adjustments and correct the unsuitable or unsafe
arrangements before the vessel leaves the shipyard.
The Naval Architect scans the vessel’s plans (drawings and letters) and stores them
inside the document management system (DMS), classifying them by plan number, hull
number and builder’s shipyard information. Even though the EVTMS system
implemented a module for the Naval Architect to record this information in the system,
currently the information is only stored off-line.
Used software and tools: AutoCad, Microsoft Office (Outlook, Excel), FileNet (DMS),
Telephone / Fax
Fissile Material Cargo procedures
Vessels carrying fissile material cargo are regulated by the Chapter 9, Article 137 of the
Maritime Regulations for the Operations of the Panama Canal. These rules established
that any vessel carrying fissile material cargo (e.g. Uranium, Plutonium) are required to
provide at least 30 days prior to arrival the following information:
Criticality Index according to the IMDG
Certificate Package design
Insurance Coverage
Required Visit information (e.g. the cargo manifest).
All this information is mailed to the ACP’s Dangerous Cargo Specialist who will
review/revise all the documentation. There is a manual entry in an Excel control sheet
to keep track of the information received.
Non-binding RFI (Request for Information) 52 ACP RENOVA Program