District Resource Guide - Polk County School District

POLK COUNTY PUBLIC SCHOOLS
District Resource Guide
2011–2012

Table of Contents
New Administrators – July 2010 to July 2011 .....................................................................
School Calendar with Early Release Dates 2011-2012 .........................................................
Administrative Meetings Calendar 2011-2012 ....................................................................
Assessment & Accountability Calendar 2011-2012 and FLDOE Assessment Schedule ..............
School Supervision Update 2011-2012 ..............................................................................
School Changes: Grade Configuration, School Names & Numbers ........................................
Center Names & Numbers – alphabetical by name & by location numbers .............................
Courier Routes – 2011 – 2012 .........................................................................................
Community Relations ......................................................................................................
Let Us Know When You Meet the Press ........................................................................
Badge Monitoring System .........................................................................................
Assessment, Accountability and Evaluation (AAE) Service and Support Contacts ...................
Memorandum: Back-to-School Information from FDOE ................................................
Pathways to Success College and Career Readiness Pamphlet .......................................
Polk Education Foundation Information .............................................................................
Risk Management and Insurance Department ....................................................................
Other Important Contact Information .........................................................................
Polk County School Funding Cuts Chart .............................................................................
Learning Support ...........................................................................................................
ESE Staff List ...........................................................................................................
Student Services ......................................................................................................
ESOL Procedures Changes and Pertinent Information ....................................................
ESOL Procedures Calendar Checklist ...........................................................................
Facilities and Support Services .........................................................................................
Service Matrix: Facilities & Operations .......................................................................
Energy Managers List of Schools ................................................................................
Maintenance Shops ..................................................................................................
Custodial Emergency Contacts ..................................................................................
Service Matrix: Support Services ..............................................................................
Transportation Area Managers ...................................................................................
Common Audit Findings ..................................................................................................
Internal Account Policy Changes effective June 28, 2011 ...............................................
Principal’s Check List – Internal Accounts ....................................................................
Principal’s Responsibility - Internal Audit .....................................................................
Teacher Training on Money Collection .........................................................................
Training for Outside Organizations ..............................................................................
Checklist for Outside Organization ..............................................................................
Payroll Training in Blackboard ....................................................................................
Human Resource Services ...............................................................................................
Certification/NCLB Specialists School Assignments ........................................................
Personnel Assistant School/Work Location Assignments ................................................
Fair Labor Standards Act (FLSA) ................................................................................
Due Process Handbook – Employee Discipline ..............................................................
Information Systems and Technology Contacts ..................................................................
24/7 Instructional Applications for Teachers and Students .............................................
Google Apps for Education .........................................................................................
Learning Division ...........................................................................................................
Polk Virtual School....................................................................................................
Strategic Plan Goals 2011-2012 through 2013-2014 .....................................................
K-12 Curriculum and Instruction Department ...............................................................
Textbook Manager Information ..................................................................................
Library Media Specialists PD Dates .............................................................................
Reading Online Databases .........................................................................................
Title I Schools ..........................................................................................................
Specialized Services .......................................................................................................
Code of Student Conduct Changes ..............................................................................
Alternative Education Placement ................................................................................
Recommendation for Expulsion ..................................................................................
DJJ: Re-entry for ESE Students .................................................................................
DJJ: Re-entry for Regular Education Students .............................................................

New Administrators
July 2010 to July 2011
District Administrators
David Lewis, Associate Superintendent
Dennis ‘Denny’ Dunn, Interim Assistant Superintendent, Human Resource Services
Principals
Diane Callaway, ESE Director
Beth Nave, Principal, Purcell Elementary
Ruth Reimer, Principal, Horizons Elementary
Mary Dwight, Principal, Lake Shipp Elementary
Donna Drisdom, Principal, Lakeland Highlands Middle
Stacey Gideons, Principal, Dundee Ridge Middle
Tami Dawson, Principal, Lake Gibson High
Amy Heiser-Meyers, Principal, Inwood Elementary
David Wood, Acting Principal, Polk Life and Learning Center
Chuck Pemberton, Jr., Principal, Alturas Elementary
Michelle Townley, Principal, Southwest Elementary
Assistant Principals
Wanda Aponte, Assistant Principal, Loughman
Cynthia Cangalose, Assistant Principal, Mulberry Middle
Daraford Jones, Assistant Principal, Gause Academy
Sean Williams, Assistant Principal, Purcell Elementary
Erik Thompson, Assistant Principal, Scott Lake Elementary
Tammy Epperson, Assistant Principal Curriculum, Lakeland Highlands Middle
Chabre Timmons, Assistant Principal, Stephens Elementary
Octavia May, Assistant Principal, Dixieland Elementary
Sara Kacob, Assistant Principal, Kathleen Elementary
Seth Lambert, Assistant Principal Curriculum, Dundee Ridge Middle
Jennifer Rogers, Assistant Principal, Carlton Palmore Elementary
David Mobley, Assistant Principal Administration, Lakeland High
Alain Douge, Assistant Principal Curriculum, Lake Gibson High
Nikeshia Leatherwood, Assistant Principal Curriculum, Mulberry Middle
Nadia Lewis, Assistant Principal Administration, Kathleen Middle
David Wiggs, Assistant Director, Traviss Career Center
Beth Ford, Assistant Principal of Curriculum, Jewett Middle Academy

No unpaid training/workdays are to be scheduled before August 15, 2011. Potential Staff
Development Days at selected schools to meet FDOE Differentiated Accountability mandate
2011-2012 POLK COUNTY SCHOOL CALENDAR
STUDENT, TEACHER AND PARAEDUCATOR
School Board Approved February 8, 2011
Tuesday – Friday, August 9-August 12, 2011
Teacher Work Days (Aug. 15, 18 & 19) Staff Dev. Days (Aug. 16 & 17) Monday-Friday, August 15-August 19, 2011
Student Orientation Day/Paraeducators First Work Day Thursday, August 18, 2011
FIRST DAY OF SCHOOL FOR STUDENTS Monday, August 22, 2011
Holiday – Student, Teacher (Paid), Paraeducators (Paid) Monday, September 5, 2011
Staff Development Day (Data Day) Student/Para Holiday Monday, September 19, 2011
Interim Report (23 rd Day – September 23, 2011) Distribute Week of September 19, 2011
FTE Week Monday – Friday, October 10-14, 2011
Teacher Work Day/Student/Paraeducator Holiday Monday, October 24, 2011
End of 1 st 9-Week Grading Period Wednesday, October 26, 2011
Grades Due Friday, October 28, 2011
Distribute Report Cards (9 Weeks) Tuesday, November 8, 2011
Holiday – Student, Teacher (Paid 11/24 &11/25), Para (Paid 11/24 & 11/25) Week of November 21-25, 2011
Storm Day (Make-up days, if needed) Monday & Tuesday, Nov. 21 & 22, 2011
Pay Day for Employees Wednesday, November 30, 2011
Interim Report (23 rd Day – December 5, 2011) Distribute Week of December 5, 2011
Last School Day Before Winter Holidays Friday, December 16, 2011
Holiday – Student, Teacher (Paid), Paraeducator Friday, December 23, 2011
Teachers Return - Staff Dev. Day (Storm Make-up day for students, if needed) Monday, January 2, 2012
Students and Paraeducators Return After Winter Holidays Tuesday, January 3, 2012
Holiday – Student, Teacher (Paid), Paraeducator (Paid) Monday, January 16, 2012
END OF 1 ST SEMESTER/Last Day of 2 nd Grading Period Friday, January 20, 2012
Teacher Work Day/Student/Paraeducator Holiday Monday, January 23, 2012
Grades Due
Tuesday, January 24, 2012 at noon
Distribute Report Cards (9 weeks) Thursday, February 2, 2012
FTE Week Monday-Friday, February 13-17, 2012
Holiday – Student, Teacher (Paid), Paraeducator Monday, February 20, 2012
Interim Report (23 rd Day – February 24, 2012) Distribute Week of February 21-24, 2012
FCAT Writing Assessment Tuesday-Thursday, Feb. 28-March 1, 2012
SPRING BREAK Monday-Friday, March 12-16, 2012
End of 3 rd 9-Week Grading Period Tuesday, April 3, 2012
Grades Due Thursday, April 5, 2012
Teacher/Student/Paraeducator Holiday Friday, April 6, 2012
Distribute Report Cards (9 Weeks) Monday, April 16, 2012
FCAT Testing April 16 through 27, 2012
Interim Report (23 rd Day - May 7, 2012) Distribute Week of May 7-11, 2012
Memorial Day/All Staff Holiday Monday, May 28, 2012
GRADUATION June 1 through June 7, 2012
End of 4 th 9-Week Grading Period – LAST DAY FOR STUDENTS –
Last Work Day for Paras
Thursday, June 7, 2012
Teacher Work Day Friday, June 8, 2012
Designated Storm Make-Up Days: 11/21/11, 11/22/11, 1/2/12
Reminder: Non-refundable travel tickets should not be purchased in the event that Storm Days are used as Student Attendance Days and/or
Teacher Work Days.
Early Release Days for Students (10)
* Indicates Designated for Staff Development
September 14, 2011* February 1, 2012
October 5, 2011 February 15, 2012
November 9, 2011* March 7, 2012
December 7, 2011 April 11, 2012
January 11, 2012* May 2, 2012

PRINCIPAL, ASSISTANT PRINCIPAL, COUNSELOR, DEAN AND SCHOOL RESOURCE OFFICER MEETINGS
SCHOOL YEAR 2011 - 2012
MONTH MEETING LOCATION DAY DATE TIME CONTACT PERSON
August Back-to-School Meeting Tenoroc High School Thursday August 4 7:30 - 5:00 Sherrie Nickell
Principals & Assistant Principals
Cancelled Elementary Principals Cypress & Citrus Rooms Wednesday August 10 8:00 - 4:00 Diana Myrick/
Jim Miles PDC Charlene Brinson/
Anita Lyle
APs/Deans/SRD/SRO Kathleen High School Friday August 19 7:30 – 11:30 Jerome Corbett
September Secondary Principals Cypress & Citrus Rooms Wednesday September 7 8:00 - 4:00 David Lewis/
Jim Miles PDC Allison Kalbfleisch
Middle School Curriculum Jim Miles PDC Palm Room Wednesday September 14 7:30 - 12:00 Paula Leftwich
High School Curriculum Haines City High School Wednesday September 14 12:30 – 3:30 Paula Leftwich
General Principals Jim Miles PDC Monday September 19 1:00 - 4:00 Sherrie Nickell
Cancelled Elementary Assistant Cypress & Citrus Rooms Thursday September 22 8:00 - 4:00 Diana Myrick/
Principals Jim Miles PDC Charlene Brinson/
Anita Lyle
October Middle School Curriculum Jim Miles PDC Palm Room Wednesday October 5 7:30 - 12:00 Paula Leftwich
High School Curriculum TBA – High School Wednesday October 5 12:30 – 3:30 Paula Leftwich
Cancelled Elementary Principals Cypress & Citrus Rooms Thursday October 20 8:00 - 4:00 Diana Myrick/
Jim Miles PDC Charlene Brinson/
Anita Lyle
General Elementary Principals Jim Miles PDC Monday October 24 8:00 – 11:00 Noon Sherrie Nickell
10/21/2011

PRINCIPAL, ASSISTANT PRINCIPAL, COUNSELOR, DEAN AND SCHOOL RESOURCE OFFICER MEETINGS
SCHOOL YEAR 2011 - 2012
MONTH MEETING LOCATION DAY DATE TIME CONTACT PERSON
November Middle School Curriculum Jim Miles PDC Palm Room Wednesday November 2 7:30 - 12:00 Paula Leftwich
High School Curriculum Tenoroc High School Thursday November 3 12:30 – 3:30 Paula Leftwich
Secondary Principals Cypress & Citrus Rooms Wednesday November 9 8:00 - 4:00 David Lewis/
Jim Miles PDC Allison Kalbfleisch
Cancelled Elementary Assistant Cypress & Citrus Rooms Thursday November 17 8:00 - 4:00 Diana Myrick/
Principals Jim Miles PDC Charlene Brinson/
Anita Lyle
December Elementary Principals Cypress & Citrus Rooms Thursday December 8 8:00 - 4:00 Diana Myrick/
Cancelled Jim Miles PDC Charlene Brinson/
Anita Lyle
January Middle School Curriculum Jim Miles PDC Palm Room Wednesday January 4 7:30 - 12:00 Paula Leftwich
High School Curriculum TBA – High School Wednesday January 4 12:30 – 3:30 Paula Leftwich
Secondary Principals Cypress & Citrus Rooms Wednesday January 11 8:00 - 4:00 David Lewis/
Jim Miles PDC Allison Kalbfleisch
Elementary Assistant Cypress & Citrus Rooms Thursday January 19 8:00 - 4:00 Diana Myrick/
Principals Jim Miles PDC Charlene Brinson/
Anita Lyle
General Principals Jim Miles PDC Monday January 23 8:00 - 4:00 Sherrie Nickell
February Middle School Curriculum Jim Miles PDC Palm Room Wednesday February 1 7:30 - 12:00 Paula Leftwich
High School Curriculum TBA – High School Wednesday February 1 12:30 – 3:30 Paula Leftwich
10/21/2011

PRINCIPAL, ASSISTANT PRINCIPAL, COUNSELOR, DEAN AND SCHOOL RESOURCE OFFICER MEETINGS
SCHOOL YEAR 2011 - 2012
MONTH MEETING LOCATION DAY DATE TIME CONTACT PERSON
February Elementary Principals Cypress & Citrus Rooms Thursday February 16 8:00 - 4:00 Diana Myrick/
Jim Miles PDC Charlene Brinson/
Anita Lyle
March Middle School Curriculum Jim Miles PDC Palm Room Friday March 2 7:30 - 12:00 Paula Leftwich
High School Curriculum TBA – High School Friday March 2 12:30 – 3:30 Paula Leftwich
Secondary Principals Cypress & Citrus Rooms Wednesday March 7 8:00 - 4:00 David Lewis/
Jim Miles PDC Allison Kalbfleisch
Elementary Principals Cypress & Citrus Rooms Thursday March 22 8:00 - 4:00 Diana Myrick/
Jim Miles PDC Charlene Brinson/
Anita Lyle
April Middle School Curriculum Jim Miles PDC Palm Room Wednesday April 4 7:30 - 12:00 Paula Leftwich
General Principals Jim Miles PDC Wednesday April 11 2:00 – 4:00 Sherrie Nickell
Elementary Assistant Cypress & Citrus Rooms Thursday April 12 8:00 - 4:00 Diana Myrick/
Principals Jim Miles PDC Charlene Brinson/
Anita Lyle
Rescheduled General Principals Jim Miles PDC Wednesday April 18 8:00 - Noon Sherrie Nickell
on April 11
May Middle School Curriculum Jim Miles PDC Palm Room Wednesday May 2 7:30 - 12:00 Paula Leftwich
High School Curriculum TBA – High School Wednesday May 2 12:30 – 3:30 Paula Leftwich
Secondary Principals Cypress & Citrus Rooms Wednesday May 9 8:00 - 4:00 David Lewis/
Jim Miles PDC Allison Kalbfleisch
10/21/2011

PRINCIPAL, ASSISTANT PRINCIPAL, COUNSELOR, DEAN AND SCHOOL RESOURCE OFFICER MEETINGS
SCHOOL YEAR 2011 - 2012
MONTH MEETING LOCATION DAY DATE TIME CONTACT PERSON
May Elementary Principals Cypress & Citrus Rooms Thursday May 17 8:00 - 4:00 Diana Myrick/
Jim Miles PDC Charlene Brinson/
Anita Lyle
APs/Deans/SRD/SRO Jim Miles PDC Friday May 25 8:00 A.M. Jerome Corbett
June Middle School Curriculum Jim Miles PDC Palm Room Wednesday June 6 7:30 - 12:00 Paula Leftwich
High School Curriculum TBA – High School Wednesday June 6 12:30 – 3:30 Paula Leftwich
10/21/2011

WORK SESSION & BOARD MEETING
AGENDA ITEM DEADLINES – SUPERINTENDENT’S OFFICE
NOTE: The deadline dates are when items are to be completely approved through eAgenda to make that School Board agenda.
MEETING DATE
DEADLINE_____________
**TENTATIVE BUDGET**
Board Meeting Thursday July 21, 2011 9:00 AM **TENTATIVE BUDGET ONLY**
Work Session Tuesday July 26, 2011 12:30 PM
Board Meeting Tuesday July 26, 2011 5:00 PM Wednesday, July 13, 2011 10:00 AM
Work Session Tuesday August 16, 2011 12:30 PM
Board Meeting Tuesday August 16, 2011 5:00 PM Wednesday, August 3, 2011 10:00 AM
Work Session Tuesday September 6, 2011 12:30 PM
Board Meeting Tuesday September 6, 2011 5:00 PM Thursday, August 25, 2011 10:00 AM
Work Session Tuesday September 27, 2011 8:30 AM
Board Meeting Tuesday September 27, 2011 1:30 PM Thursday, September 15, 2011 10:00 AM
Work Session Tuesday October 11, 2011 8:30 AM
Board Meeting Tuesday October 11, 2011 1:30 PM Thursday, September 29, 2011 10:00 AM
Work Session Tuesday October 25, 2011 12:30 PM
Board Meeting Tuesday October 25, 2011 5:00 PM Thursday, October 13, 2011 10:00 AM
Work Session Tuesday November 15, 2011 8:30 AM
Board Meeting Tuesday November 15, 2011 1:30 PM Thursday, November 3, 2011 10:00 AM
Reorganization Tuesday November 22, 2011 9:00 AM
Revised May 26, 2011
THIS SCHEDULE IS SUBJECT TO CHANGE!!

WORK SESSION & BOARD MEETING
AGENDA ITEM DEADLINES – SUPERINTENDENT’S OFFICE
NOTE: The deadline dates are when items are to be completely approved through eAgenda to make that School Board agenda.
Work Session Tuesday December 13, 2011 8:30 AM
Board Meeting Tuesday December 13, 2011 1:30 PM Thursday, December 1, 2011 10:00 AM
Work Session Tuesday January 17, 2012 12:30 PM
Board Meeting Tuesday January 17, 2012 5:00 PM Wednesday, January 11, 2012 10:00 AM
Work Session Tuesday February 14, 2012 8:30 AM
Board Meeting Tuesday February 14, 2012 1:30 PM Thursday, February 2, 2012 10:00 AM
Work Session Tuesday February 28, 2012 12:30 PM
Board Meeting Tuesday February 28, 2012 5:00 PM Wednesday, February 15, 2012 10:00 AM
Work Session Tuesday March 20, 2012 8:30 AM
Board Meeting Tuesday March 20, 2012 1:30 PM Tuesday, March 6, 2012 10:00 AM
Work Session Tuesday April 10, 2012 8:30 AM
Board Meeting Tuesday April 10, 2012 1:30 PM Thursday, March 29, 2012 10:00 AM
Work Session Tuesday April 24, 2012 12:30 PM
Board Meeting Tuesday April 24, 2012 5:00 PM Thursday, April 12, 2012 10:00 AM
Revised May 26, 2011
THIS SCHEDULE IS SUBJECT TO CHANGE!!

WORK SESSION & BOARD MEETING
AGENDA ITEM DEADLINES – SUPERINTENDENT’S OFFICE
NOTE: The deadline dates are when items are to be completely approved through eAgenda to make that School Board agenda.
Work Session Tuesday May 8, 2012 8:30 AM
Board Meeting Tuesday May 8, 2012 1:30 PM Thursday, April 26, 2012 10:00 AM
Work Session Tuesday May 22, 2012 12:30 PM
Board Meeting Tuesday May 22, 2012 5:00 PM Thursday, May 10, 2012 10:00 AM
Work Session Tuesday June 12, 2012 8:30 AM
Board Meeting Tuesday June 12, 2012 1:30 PM Thursday, May 31, 2012 10:00 AM
Work Session Tuesday June 26, 2012 12:30 PM
Board Meeting Tuesday June 26, 2012 5:00 PM Thursday, June 14, 2012 10:00 AM
Revised May 26, 2011
THIS SCHEDULE IS SUBJECT TO CHANGE!!

POLK COUNTY SCHOOLS ASSESSMENT AND ACCOUNTABILITY CALENDAR 2011-2012
ELEMENTARY
NAME OF TEST
TRAINING
DATE
ATTENDEES ADMINISTRATION ADMINISTRATOR RETURN
PERSON
RESPONSIBLE
TARGET
POPULATION
Aug 10, 2011
FLKRS - ECHOS Aug 22-October 4, 2011
8:30-11:30
AP
Auburndale
FAIR - AP 1 HS
Aug 22-October 4, 2011
Kindergarten Teacher
Oct 7, 2011
AP
Kindergarten
Discovery Prog Mon 1 AP Aug 24-Sept 16, 2011 Teacher Principal/AP
Gr K-5
SIP - AAE@Jim Miles September 15, 2011 Principal All schools
DATA DAY All instructional staff Sept. 19, 2011 - - Principal All schools
SIP - Final upload to
DOE website
SAC (email to District)
Membership Form for
Demographics review
SAC - by-laws and final
SAC membership form
with signatures hard
copy to AAE
Summer 2011 School Team Sept. 26, 2011 Principal All schools
Sept. 19-23, 2011 Principal All schools
Sept. 26, 2011 Principal All schools
Nov 29-Dec 16, 2011 Gr 4, 5
Discovery Prog Mon 2 On-going AP Teacher Principal/AP
Jan 4-19, 2012 Gr K, 1, 2, 3
Alternate Assessment
(FAA)
Jan 13, 2012
1-4 PM
JMPDC
AP, Testing Coord., ESE
Facilitator
Jan 16-Feb 29, 2012
AP, Testing Coord.,
ESE Facilitator
March 2, 2012
AP
ESE Students/All
Levels
Feb 13-24, 2012 Gr 4, 5
Discovery Prog Mon 3 On-going AP Mar 19-30, 2012 Teacher Principal/AP
Gr 3
May 14-25, 2012 Gr K, 1, 2
AAE/es/ca/wf/ls
Page 1 of 6 Rev 9/16/11

POLK COUNTY SCHOOLS ASSESSMENT AND ACCOUNTABILITY CALENDAR 2011-2012
ELEMENTARY
NAME OF TEST
TRAINING
DATE
ATTENDEES ADMINISTRATION ADMINISTRATOR RETURN
PERSON
RESPONSIBLE
TARGET
POPULATION
NAEP (R/M/Writ.)
TBA
Selected
Grades/schools
Membership Fixes
TBA
beginning of
FCAT testing window
Principal + School team TBA Principal All schools
FCAT Writing SEE SPRING FCAT SCHEDULE Feb. 28-Mar. 1, 2012 AP, Testing Coordinator March 2, 2012 AP Grade 4
INCLUDED IN SPRING FCAT
CELLA Mar 5-Apr 3, 2012 AP, Testing Coordinator
SCHEDULE
Elementary
Apr 5, 2012
AP
ELL Students
SAT 10 Spring 2011 SEE SPRING FCAT SCHEDULE Mar 27-Apr 3, 2012 AP, Testing Coordinator Apr 5, 2012 AP Gr 1 & 2
SPRING FCAT
Schedule R/M/S
*Variation for Gr 3
Feb 15, 2012
8:30-4:00
JMPDC
ALL ELEM
Myrick/Brinson/Lyle
AP, Testing Coord, ESE
+ ESOL Facilitator
Comb ELEM-MS attend
Elem Training
April 16-27, 2012
*Gr 3 window
April 16-24, 2012
AP, Testing Coordinator
Apr 30, 2012
*Gr 3 return
April 25, 2012
AP
R/M Gr 3-5
Sci Grade 5 only
Music Test - - April 30-May 4, 2012 AP Beth Cummings Grade 3
Assessment fixes
TBA
2-week window after
release of FCAT scores
Principal + School team TBA Principal All schools
SAT 10
Summer Reading Camp
- TBA
K-12 Reading
Paula Leftwich
TBA
Summer Camp
Site Coordinator
Grade 3 FCAT
Level 1 Students
AAE/es/ca/wf/ls
Page 2 of 6 Rev 9/16/11

POLK COUNTY SCHOOLS ASSESSMENT AND ACCOUNTABILITY CALENDAR 2011-2012
MIDDLE SCHOOL
NAME OF TEST
TRAINING
DATE
ATTENDEES ADMINISTRATION ADMINISTRATOR RETURN
PERSON
RESPONSIBLE
TARGET
POPULATION
Prog Mon 1 Writ.
(I & A)
Aug 22-Sept 2, 2011
Gr 6-10 ALL
Gr 11-12 ELL only
Discovery Prog Mon 1 AP Aug 24-Sept 16, 2011 Teacher Principal/AP
Reading Gr 6-8
Alg/Geo/Bio (EOC)
SIP - AAE@Jim Miles September 15, 2011 Principal All schools
DATA DAY All instructional staff Sept. 19, 2011 - - Principal All schools
SIP - Final upload to
DOE website
SAC (email to District)
Membership Form for
Demographics review
SAC - by-laws and final
SAC membership form
with signatures hard
copy to AAE
Summer 2011 School Team Sept. 26, 2011 Principal All schools
Sept. 19-23, 2011 Principal All schools
Sept. 26, 2011 Principal All schools
Prog Mon 2 Writ. (I)
Prog Mon 2 Writ. (A)
Oct 17-28, 2011
Oct 24-28, 2011
Gr 6-10 ALL
Gr 11-12 ELL only
Gr 6-10 ALL
Gr 11-12 ELL only
Discovery Prog Mon 2 On-going AP Nov 29-Dec 16, 2011 Teacher Principal/AP
Reading Gr 6-8
Alg/Geo/Bio (EOC)
Alternate Assessment
(FAA)
Jan 13, 2012
1-4pm
JMPDC
AP, Testing Coord.,
ESE Facilitator
Jan 16-Feb 29, 2012
AP, Testing Coord.,
ESE Facilitator
March 2, 2012
AP
ESE Students/All
Levels
IB Test
Oct 27, 2011
8:30-11:30 am
or
1:00-3:30 pm
JMPDC
MS APC, Testing Coord,
Network Mgr.
Nov 3-10, 2011 APC November 11, 2011 APC
Grade 8
IB Applicants
Prog Mon 3 Writ. (I) Jan 24-28, 2012
Prog Mon 3 Writ. (A) Jan 1-Feb 3, 2012
Gr 6-10 ALL
Gr 11-12 ELL only
Gr 6-10 ALL
Gr 11-12 ELL only
AAE/es/ca/wf/ls
Page 3 of 6 Rev 9/16/11

POLK COUNTY SCHOOLS ASSESSMENT AND ACCOUNTABILITY CALENDAR 2011-2012
MIDDLE SCHOOL
NAME OF TEST
TRAINING
DATE
ATTENDEES ADMINISTRATION ADMINISTRATOR RETURN
PERSON
RESPONSIBLE
TARGET
POPULATION
NAEP (R/M/S/Writ.) TBA 2012
Selected
Grades/schools
Membership Fixes
TBA
beginning of
FCAT testing window
Principal + School team Deadline TBA Principal All schools
Discovery Prog Mon 3 On-going AP Feb 13-24, 2012 Teacher Principal/AP
Reading Gr 6-8
Alg/Geo/Bio (EOC)
FCAT Writing SEE SPRING FCAT SCHEDULE Feb. 28-Mar. 1, 2012 AP, Testing Coordinator March 2, 2012 AP Grade 8
CELLA
INCLUDED IN SPRING FCAT
SCHEDULE
Mar 5-Apr 3, 2012 AP, Testing Coordinator April 4, 2012 AP ELL Students
SPRING FCAT
R/M/S Schedule
Feb 17, 2012
8:30-4:00
JMPDC
Secondary MS/HS
including Magnet,C.C
DJJ/Alternative
APC, Testing Coord,
ESE + ESOL Facilitator
t
Comb ELEM-MS should
attend Elem training
April 16-27, 2012 APC, Testing Coordinator May 1, 2012 APC
R/M Gr 6-8
Sci Grade 8 only
Algebra I EOC
Algebra I
Honors Algebra I
World Language EOC
Biology I EOC
Geometry EOC
Feb 17, 2012
8:30-4:00
JMPDC
APC/Department Chair,
Testing Coordinator
April 30-May 18, 2012
April 23-May 11, 2012
US History Field Test May 21-25, 2012
May 25, 2012
APC/Department
Chair
Arabic, Chinese,
French, German,
Japanese, Latin,
Russian, Spanish,
Spanish for
Spanish speakers
Biology I
Honors Biology I
Geometry
Honors Geometry
Selected schools
US History
Honors US History
Assessment fixes
TBA
2-week window after
release of FCAT scores
Principal + School team TBA Principal All schools
AAE/es/ca/wf/ls
Page 4 of 6 Rev 9/16/11

HIGH SCHOOL
POLK COUNTY SCHOOLS ASSESSMENT AND ACCOUNTABILITY CALENDAR 2011-2012
NAME OF TEST
TRAINING
PERSON
TARGET
ATTENDEES ADMINISTRATION ADMINISTRATOR RETURN
DATE
RESPONSIBLE POPULATION
Prog Mon 1 Writ.
Gr 6-10 ALL
Aug 22-Sept 2, 2011
(I & A)
Gr 11-12 ELL only
Reading
AP
Gr 9/10/Retakers
Discovery Prog Mon 1 Aug 24-Sept 16, 2011
Teacher
Principal/AP
Alg, Geo, Bio
(EOC) HS
SIP - AAE@Jim Miles September 15, 2011 Principal All schools
DATA DAY All instructional staff Sept 19, 2011 - - Principal All schools
SIP - Final upload to
DOE website
Summer 2011 School Team Sept. 26, 2011 Sept. 26, 2011 Principal All schools
SAC (email to District)
Membership Form for
Sept. 19-23, 2011 Sept. 19-23, 2011 Principal All schools
Demographics review
SAC/by-laws/final SAC
mmbrshp form with
Sept. 26, 2011 Sept. 26, 2011 Principal All schools
sig/hard copy-AAE
PSAT/NMSQT - - October 12, 2011 Classroom Teacher - APC All Grade 10
Fall FCAT Reading
Retake
Fall FCAT Math Retake
(online)
Prog Mon 2 Writ. (I)
Prog Mon 2 Writ. (A)
Alternate Assessment
(FAA)
Oct 4, 2011
1-4 PM
Web-based
Meeting
Jan 13, 2012
1-4pm
JMPDC
APC, Testing
Coordinator, ESE &
ESOL facilitator
AP, Testing Coord.,
ESE Facilitator
Oct 10-21, 2011 CBT
Paper/accommodations
only Rdg Oct 19 Math
Oct 20-21 make up
Oct 17-28, 2011
Oct 24-28, 2011
Jan 16-Feb 29, 2012
APC, Testing Coordinator Oct 24, 2011
Discovery Prog Mon 2 On-going AP Nov 29-Dec 16, 2011 Teacher Principal/AP
Prog Mon 3 Writ. (I)
Prog Mon 3 Writ. (A)
Jan 24-28, 2012
Jan 1-Feb 3, 2012
AP, Testing Coord.,
ESE Facilitator
March 2, 2012
Discovery Prog Mon 3 On-going AP Feb 13-24, 2012 Teacher Principal/AP
NAEP (Writing/Math) TBA 2012
AAE/es/ca/wf/ls
APC
AP
Gr 10R, 11, 12
(including new
students Gr 11 &
12), 13 & Adult
Gr 6-10 ALL
Gr 11-12 ELL only
Gr ALL 6-10
Gr 11-12 ELL only
Reading
Gr 9/10/Retakers
Alg, Geo, Bio
(EOC) HS
ESE Students/All
Levels
Reading
Gr 9/10/Retakers
Alg, Geo, Bio
(EOC) HS
Gr ALL 6-10
Gr 11-12 ELL only
Gr ALL 6-10
Gr 11-12 ELL only
Selected
Grade/schools
Page 5 of 6 Rev 9/16/11

POLK COUNTY SCHOOLS ASSESSMENT AND ACCOUNTABILITY CALENDAR 2011-2012
HIGH SCHOOL
NAME OF TEST
Membership Fixes
TRAINING
DATE
TBA
ATTENDEES ADMINISTRATION ADMINISTRATOR RETURN
beginning of
FCAT testing window
PERSON
RESPONSIBLE
TARGET
POPULATION
Principal + School team Deadline TBA Principal All schools
FCAT Writing SEE SPRING FCAT SCHEDULE Feb 28-Mar 1, 2012 APC, Testing Coord March 2, 2012 APC Grade 10
INCLUDED IN SPRING FCAT
CELLA Mar 5-Apr 3, 2012 AP, Testing Coordinator April 4, 2012 AP ELL Students
SCHEDULE
SPRING FCAT R/M
Secondary MS/HS
April 9-20, 2012 April 25, 2012
Retakes
Feb 17, 2012 including Magnet,C,C
SPRING FCAT HS
8:30-4:00 DJJ/Alternative
APC, Testing Coordinator
Schedule
JMPDC APC, Testing Coord, April 16-27, 2012 May 1, 2012
ESE + ESOL Facilitator
AP Exams May 7-18, 2012 School site - APC
Algebra I EOC April 30-May 18, 2012
World Language EOC April 30-May 18, 2012
Biology I EOC
Geometry EOC
US History Field Test May 21-25, 2012
Assessment fixes
ACT
SAT & Subject Tests
Feb 17, 2012
8:30-4:00
JMPDC
TBA
APC/Department Chair,
Testing Coordinator
April 23-May 11, 2012
2-week window after
release of FCAT scores
Sept. 10, Oct. 22,
Dec. 10, 2011
Feb 11, Apr 14, June 9,
2012
Oct. 1, Nov. 5, 2011; Jan
28, May 5, June 2, 2012
May 25, 2012
APC
APC/Department
Chair
Grade 11, 12 &
Adult
Gr 9-10
Eligible Students
GR 9-12
Algebra I
Honors Algebra I
Arabic, Chinese,
French, German,
Japanese, Latin,
Russian, Spanish,
Spanish for
Spanish speakers
Biology I
Honors Bilogoy I
Geometry
Honors Geometry
Selected schools
US History
Honors US History
Principal + School team TBA Principal All schools
Student Self
Selected Tests
Student Self
Selected Tests
SAT only March 12, 2012
PE Test Spring 2012 Gr 10-12
Gr 10-12
AAE/es/ca/wf/ls
Page 6 of 6 Rev 9/16/11

2011 - 2012 School Supervision
Elementary Elementary Elementary Magnet
Diana Myrick Charlene Brinson Anita Lyle Carolyn Bridges
Alturas Elementary Alta Vista Elementary Auburndale Central Elementary Bartow Elementary Academy
Ben Hill Griffin Elementary Caldwell Elementary Blake Academy Bethune Academy
Boswell Elementary Chain of Lakes Elementary Carlton Palmore Elementary Brigham Academy
Crystal Lake Elementary Dundee Elementary Churchwell Elementary Jewett Middle Academy
Eagle Lake Elementary Eastside Elementary Cleveland Court Elementary Lawton Chiles Middle
Floral Avenue Elementary Elbert Elementary Combee Elementary Union Academy
Frostproof Elementary Garden Grove Elementary Dixieland Elementary
Gibbons Street Elementary Garner Elementary Dr. N. E. Roberts Elementary
Highland City Elementary Horizons Elementary Griffin Elementary
Highlands Grove Elem. Inwood Elementary Jesse Keen Elementary
Kingsford Elementary Lake Alfred Elementary Kathleen Elementary
Lake Shipp Elementary Lake Marion Creek Elem. Lena Vista Elementary Learning Support
Lewis Anna Woodbury Elem. Laurel Elementary Medulla Elementary Nancy Woolcock
Lincoln Avenue Academy Loughman Oaks Elementary North Lakeland Elementary B.E.S.T. Program @ Boswell
Oscar J. Pope Elementary Palmetto Elementary Padgett Elementary
Philip O'Brien Elementary Sandhill Elementary Polk City Elementary
Pinewood Elementary Sleepy Hill Elementary R. Bruce Wagner Elementary Student Services
Purcell Elementary Socrum Elementary Scott Lake Elementary Linda Troupe
Sikes Elementary Spook Hill Elementary Southwest Elementary
Snively Elementary Wendell Watson Elementary Valleyview Elementary *Teen Parent - Haines City H.S.
Spessard L. Holland Elementary Winston Elementary Wahneta Elementary *Teen Parent - Traviss Career Center
Stephens Elementary
*Teen Parent - Ridge Career Center
*care of babies only
High Schools Middle Schools Workforce Education Special Education
David Lewis Allison Kalbfleisch John Small Diane Taylor
Auburndale High Bartow Middle East Area Adult Doris A. Sanders Learning Center
Bartow High / IB / Summerlin Boone Middle Gause Academy ESE Countywide - Dwight Smith Center
Davenport School of the Arts Crystal Lake Middle Ridge Career Center Hospital/Homebound (All)
Fort Meade Middle-Senior High Daniel Jenkins Academy Traviss Career Center Jean O'Dell Learning Center
Frostproof Middle-Senior High Denison Middle West Area Adult Karen M. Siegel Academy
George Jenkins High Dundee Ridge Middle Roosevelt Academy
Haines City High / IB
Kathleen Middle
Harrison School for the Arts
Lake Alfred-Addair Middle
Jewett School of the Arts Lake Gibson Middle Pre School Programs Specialized Services
Kathleen High Lakeland Highlands Middle Matti Friedt Jerome Corbett
Lake Gibson High
Mulberry Middle
Lake Region High Sleepy Hill Middle Head Start Bill Duncan Opportunity Center
Lakeland High Southwest Middle VPK Don Woods Opportunity Center
McLaughlin Middle Stambaugh Middle Pre-K Drop Back In (Alternatives Unlimited)
Mulberry High Westwood Middle School Readiness
Polk Virtual School
Ridge Community High
Division of Juvenile Justice
Rochelle School of the Arts
Cheryl Hallman
Tenoroc High
Div. of Juvenile Justice Centers
Winter Haven High
revised: August 24, 2011

2011 - 2012 School Supervision
School Supervisor School Supervisor
Alta Vista Elementary Charlene Brinson Kathleen Middle Allison Kalbfleisch
Alturas Elementary Diana Myrick Kingsford Elementary Diana Myrick
Auburndale Central Elementary Anita Lyle Lake Alfred-Addair Middle Allison Kalbfleisch
Auburndale High David Lewis Lake Alfred Elementary Charlene Brinson
B.E.S.T. Program @ Boswell Nancy Woolcock Lake Gibson High David Lewis
Bartow Elementary Academy Carolyn Bridges Lake Gibson Middle Allison Kalbfleisch
Bartow High David Lewis Lake Marion Creek Elementary Charlene Brinson
Bartow Middle Allison Kalbfleisch Lake Region High David Lewis
Ben Hill Griffin Elementary Diana Myrick Lake Shipp Elementary Diana Myrick
Bethune Academy Carolyn Bridges Lakeland High David Lewis
Bill Duncan Opportunity Center Jerome Corbett Lakeland Highlands Middle Allison Kalbfleisch
Blake Academy Anita Lyle Laurel Elementary Charlene Brinson
Boone Middle Allison Kalbfleisch Lawton Chiles Middle Carolyn Bridges
Boswell Elementary Diana Myrick Lena Vista Elementary Anita Lyle
Brigham Academy Carolyn Bridges Lewis Anna Woodbury (2) Diana Myrick
Caldwell Elementary Charlene Brinson Lincoln Avenue Academy Diana Myrick
Carlton Palmore Elementary Anita Lyle Loughman Oaks Elementary Charlene Brinson
Chain of Lakes Elementary Charlene Brinson McLaughlin Middle David Lewis
Churchwell Elementary Anita Lyle Medulla Elementary Anita Lyle
Cleveland Court Elementary Anita Lyle Mulberry High David Lewis
Combee Elementary Anita Lyle Mulberry Middle Allison Kalbfleisch
Crystal Lake Elementary Diana Myrick North Lakeland Elementary Anita Lyle
Crystal Lake Middle Allison Kalbfleisch Oscar J. Pope Elementary Diana Myrick
Daniel Jenkins Academy Allison Kalbfleisch Padgett Elementary Anita Lyle
Davenport School of the Arts David Lewis Palmetto Elementary Charlene Brinson
Denison Middle Allison Kalbfleisch Philip O'Brien Elementary Diana Myrick
Division of Juvenile Justice Centers Cheryl Hallman Pinewood Elementary Diana Myrick
Dixieland Elementary Anita Lyle Polk City Elementary Anita Lyle
Don Woods Opportunity Center Jerome Corbett Polk Virtual School David Lewis
Doris A. Sanders Learning Center Diane Taylor PreK Matti Friedt
Dr. N. E. Roberts Elementary Anita Lyle Purcell Elementary Diana Myrick
Drop Back In Jerome Corbett R. Bruce Wagner Elementary Anita Lyle
Dundee Elementary Charlene Brinson Ridge Career Center John Small
Dundee Ridge Middle Allison Kalbfleisch Ridge Community High David Lewis
Eagle Lake Elementary Diana Myrick Rochelle School of the Arts David Lewis
East Area Adult John Small Roosevelt Academy Diane Taylor
Eastside Elementary Charlene Brinson Sandhill Elementary Charlene Brinson
Elbert Elementary Charlene Brinson School Readiness Matti Friedt
ESE Countywide - Dwight Smith Center Diane Taylor Scott Lake Elementary Anita Lyle
Floral Avenue Elementary Diana Myrick Sikes Elementary Diana Myrick
Fort Meade Middle-Senior High David Lewis Sleepy Hill Elementary Charlene Brinson
Frostproof Elementary Diana Myrick Sleepy Hill Middle Allison Kalbfleisch
Frostproof Middle-Senior High David Lewis Snively Elementary Diana Myrick
Garden Grove Elementary Charlene Brinson Socrum Elementary Charlene Brinson
Garner Elementary Charlene Brinson Southwest Elementary Anita Lyle
Gause Academy John Small Southwest Middle Allison Kalbfleisch
George Jenkins High David Lewis Spessard L. Holland Elementary Diana Myrick
Gibbons Street Elementary Diana Myrick Spook Hill Elementary Charlene Brinson
Griffin Elementary Anita Lyle Stambaugh Middle Allison Kalbfleisch
Haines City High David Lewis Stephens Elementary Diana Myrick
Harrison School for the Arts David Lewis Summerlin Academy David Lewis
Head Start Matti Friedt *Teen Parent - Haines City HS *babies only / Linda Troupe
Highland City Elementary Diana Myrick *Teen Parent - Ridge Career Center *babies only / Linda Troupe
Highlands Grove Elementary Diana Myrick *Teen Parent - Traviss Career Center *babies only / Linda Troupe
Horizons Elementary Charlene Brinson Tenoroc High David Lewis
Hospital / Homebound (All) Diane Taylor Traviss Career Center John Small
International Baccalaureate Bartow HS David Lewis Union Academy Carolyn Bridges
International Baccalaureate Haines City HS David Lewis Valleyview Elementary Anita Lyle
Inwood Elementary Charlene Brinson VPK Matti Friedt
Jean O'Dell Learning Center Diane Taylor Wahneta Elementary Anita Lyle
Jesse Keen Elementary Anita Lyle Wendell Watson Elementary Charlene Brinson
Jewett Middle Academy Carolyn Bridges West Area Adult John Small
Jewett School of the Arts David Lewis Westwood Middle Allison Kalbfleisch
Karen M. Siegel Academy Diane Taylor Winston Elementary Charlene Brinson
Kathleen Elementary Anita Lyle Winter Haven High David Lewis
Kathleen High David Lewis revised: August 24, 2011

Regular Schools (120)
Elementary (67)
0331 Alta Vista Elementary
1041 Alturas Elementary
0851 Auburndale Central Elementary*
0941 Bartow Elementary Academy
1921 Ben Hill Griffin Elementary
0391 Bethune Academy
1811 Boswell Elementary
0531 Brigham Academy
0861 Caldwell Elementary
0061 Carlton Palmore Elementary
0933 Chain of Lakes Elementary
1841 Churchwell Elementary
0081 Cleveland Court Elementary
0091 Combee Elementary
0101 Crystal Lake Elementary*
0131 Dixieland Elementary
1851 Dr. N.E. Roberts Elementary
1781 Dundee Elementary
1701 Eagle Lake Elementary*
0361 Eastside Elementary
0591 Elbert Elementary
0961 Floral Avenue Elementary
1291 Frostproof Elementary*
1711 Garden Grove Elementary
0601 Garner Elementary*
0981 Gibbons Street Elementary*
1231 Griffin Elementary
1061 Highland City Elementary
1281 Highlands Grove Elementary
1361 Hillcrest Elementary
1362 Horizons Elementary
0611 Inwood Elementary
1241 Jesse Keen Elementary*
1221 Kathleen Elementary
1151 Kingsford Elementary*
0651 Lake Alfred Elementary
1831 Lake Marion Creek Elementary
0621 Lake Shipp Elementary
1611 Laurel Elementary
0841 Lena Vista Elementary
0771/0802 Lewis/Anna Woodbury Elem.
0251 Lincoln Avenue Academy
1941 Loughman Oaks Elementary
0181 Medulla Elementary*
0201 North Lakeland Elementary
1521 Oscar J. Pope Elementary
1451 Padgett Elementary
1702 Palmetto Elementary*
0151 Philip O’Brien Elementary
1731 Pinewood Elementary
0881 Polk City Elementary
1141 Purcell Elementary
0191 R. Bruce Wagner Elementary
0341 Sandhill Elementary*
1681 Scott Lake Elementary
1821 Sikes Elementary
1271 Sleepy Hill Elementary*
0631 Snively Elementary*
1901 Socrum Elementary*
0231 Southwest Elementary
1908 Spessard Holland Elementary
1371 Spook Hill Elementary*
1751 Stephens Elementary
1891 Valleyview Elementary
0681 Wahneta Elementary*
1881 Wendell Watson Elementary
Polk County Schools and Centers 2011-2012
1251 Winston Elementary*
Elementary/Middle (4)
1861 Blake Academy
0401 Davenport School of Arts*
0712 Jewett School of Arts
0261 Rochelle School of Arts
Elem/Middle/Secondary (7)
0092 Doris Sanders Learning Center
9255 ESE Countywide
9003 Hospital Homebound
0962 Jean O’Dell Learning Center
0661 Karen M. Siegel Academy
9002 Transition School
9004 Winter Haven PACE
Middle (19)
0931 Bartow Middle School
0321 Boone Middle School
1501 Crystal Lake Middle School
0491 Denison Middle School
1981 Dundee Ridge Middle School
0311 Jenkins Academy of Technology
0711 Jewett Middle Academy
1191 Kathleen Middle School
1662 Lake Alfred-Addair Middle
1761 Lake Gibson Middle School
1771 Lakeland Highlands Middle
0043 Lawton Chiles Middle Academy
1341 McLaughlin Middle School*
1161 Mulberry Middle School
1971 Sleepy Hill Middle School
0051 Southwest Middle School
0821 Stambaugh Middle School
0971 Union Academy
0571 Westwood Middle School
Middle/Secondary (4)
0791 Fort Meade Middle/Sr High
1801 Frostproof Middle/Sr High
1491 Gause Academy of Leadership*
1381 Roosevelt Academy
Secondary (17)
0811 Auburndale High School
0901 Bartow High School
0903 Bartow IB Program
1931 George Jenkins High School
1791 Haines City High School
1741 Haines City IB
0033 Harrison Arts Center
1181 Kathleen High School
1762 Lake Gibson High School
1991 Lake Region High School
0031 Lakeland High School
1131 Mulberry High School
7004 Polk Virtual School
0937 Ridge Community High School
0905 Summerlin Academy
1051 Tenoroc High School
0481 Winter Haven High School
Head Start Centers (3)
9253 ALPI Frostproof Child Dev. Center
9251 Haines City Head Start
9252 Winter Haven Head Start
*All schools with asterisk are Polk County
Schools with on-site Head Start Programs
Career Centers (2)
1691 Ridge Career Center
9205 Ridge Teen Parent
1591 Traviss Career Center
Traviss Teen Parent Program
Adult Schools (3)
0891 Davenport Adult & Career Ed. Center
0871 East Area Adult
0071 West Area Adult
Alternative Education (3)
2001 Bill Duncan Center
0421 Donald E. Woods Center
9203 B.E.S.T.
Privatized Alternative Education (1)
8148 Drop Back In
Conversion Charter (10)
1951 Berkley Elementary
0932 Compass Middle Charter School
1421 Dale R. Fair Babson Park Elementary
1961 Discovery Academy of Lake Alfred
1361 Hillcrest Elementary
1401 Janie Howard Wilson Elementary
1721 Lake Wales High School
1671 McKeel Academy
1351 Polk Avenue Elementary
0441 Ridgeview Global Studies Academy
Charter Schools (14)
8071 A.C.E. Charter School
8031 Achievement Academy
8142 Berkley Accelerated Middle School
1601 Bok Academy
8133 Chain of Lakes Collegiate High
8121 Hartridge Academy
8140 Lakeland Montessori Middle
8141 Lakeland Montessori Schoolhouse
1682 McKeel Elementary Academy
8004 New Beginnings High School
8143 Our Children’s Academy
8002 Polk Pre-Collegiate High School
8131 PSC Collegiate High School
1692 South McKeel Elementary Academy
DJJ-School Board (3)
9207 Polk Halfway House
9208 Polk Regional Detention Center
9234 New Beginnings
DJJ-Private (3)
9235 AMIKIDS
9224 Avon Park Youth Academy
9225 P.A.C.E. for Girls, Inc.
Adult Jail (1)
9228 South County Center
Residential Programs (2)
9233 Florida Sheriff’s Youth Villa
9221 New Horizons
Information Services
July 12, 2011

Polk County Schools 2011-2012
8071 A.C.E. Charter School
8031 Achievement Academy (CDC)
9253 ALPI Frostproof Child Dev. Center
0331 Alta Vista Elementary
1041 Alturas Elementary
9235 AMIKIDS
0802 Anna Woodbury Elementary
0851 Auburndale Central Elementary
0811 Auburndale High School
9224 Avon Park Youth Academy
0941 Bartow Elementary Academy
0901 Bartow High School
0903 Bartow International Baccalaureate
0931 Bartow Middle School
1921 Ben Hill Griffin Elementary
8142 Berkley Accelerated Middle School
9203 B.E.S.T.
0391 Bethune Academy
2001 Bill Duncan Center
1861 Blake Academy
1601 Bok Academy
0321 Boone Middle School
1811 Boswell Elementary
0531 Brigham Academy
0861 Caldwell Elementary
0061 Carlton Palmore Elementary
8133 Chain of Lakes Collegiate High
0933 Chain of Lakes Elementary
1841 Churchwell Elementary
0081 Cleveland Court Elementary
0091 Combee Elementary
0932 Compass Middle Charter School
0101 Crystal Lake Elementary
1501 Crystal Lake Middle School
1421 Dale R. Fair Babson Park Elem
0311 Daniel Jenkins Academy
0891 Davenport Adult Career Ed. Center
0401 Davenport School of Arts
0491 Denison Middle School
1961 Discovery Academy of Lake Alfred
0131 Dixieland Elementary
0421 Donald E. Woods Center
0092 Doris Sanders Learning Center
1781 Dundee Elementary
8148 Drop Back In
1981 Dundee Ridge Middle School
1701 Eagle Lake Elementary
0871 East Area Adult
0361 Eastside Elementary
0591 Elbert Elementary
0961 Floral Avenue Elementary
0791 Fort Meade Mid/Sr High
1291 Frostproof Elementary
1801 Frostproof Middle/Sr High
1711 Garden Grove Elementary
0601 Garner Elementary
1491 Gause Academy of Leadership
1931 George Jenkins High School
0981 Gibbons Street Elementary
1231 Griffin Elementary
9251 Haines City Headstart
1791 Haines City High School
1741 Haines City HS-IB Candidate Sch
8161 Haines City Literacy Learning Acad
0033 Harrison Arts Center
8121 Hartridge Academy
1061 Highland City Elementary
1361 Hillcrest Elementary
1281 Highlands Grove Elementary
N998 Homeschool
1362 Horizons Elementary
9003 Hospital Homebound
0611 Inwood Elementary
1401 Janie Howard Wilson Elementary
1241 Jesse Keen Elementary
0711 Jewett Middle Academy
0712 Jewett School of Arts
0661 Karen M. Siegel Academy
1221 Kathleen Elementary
1181 Kathleen High School
1191 Kathleen Middle School
1151 Kingsford Elementary
0651 Lake Alfred Elementary
1662 Lake Alfred-Addair Middle
1762 Lake Gibson High School
1761 Lake Gibson Middle School
1831 Lake Marion Creek Elementary
1991 Lake Region High School
0621 Lake Shipp Elementary
1721 Lake Wales High School
0031 Lakeland High School
1771 Lakeland Highlands Middle
8140 Lakeland Montessori Middle
8141 Lakeland Montessori Schoolhouse
9206 Lakeland Teen Parent
1611 Laurel Elementary
0043 Lawton Chiles Middle Academy
0841 Lena Vista Elementary
0771 Lewis Elementary
8146 Life Skills East
0251 Lincoln Avenue Academy
1941 Loughman Oaks Elementary
1671 McKeel Academy
1682 McKeel Elementary Academy
1341 McLaughlin Middle School
0181 Medulla Elementary
1131 Mulberry High School
1161 Mulberry Middle School
1851 N. E. Roberts Elementary
9221 New Horizons
8004 New Beginnings High School
9234 New Beginnings Youth Academy
0201 North Lakeland Elementary
1521 Oscar J. Pope Elementary
8143 Our Children's Academy
9225 P.A.C.E. for Girls, Inc.
1451 Padgett Elementary
1702 Palmetto Elementary
8131
8002
PCC Collegiate High School
Polk Pre-Collegiate High School
0151 Philip O’Brien Elementary
1731 Pinewood Elementary
1351 Polk Avenue Elementary
0881 Polk City Elementary
9207 Polk Halfway House
0962 Polk Life & Learning
9208 Polk Regional Detention Ctr
7004 Polk Virtual School
1141 Purcell Elementary
0191 R. Bruce Wagner Elementary
1691 Ridge Career Center
0937 Ridge Community High School
9205 Ridge Teen Parent
0441 Ridgeview Global Studies Academy
0261 Rochelle School of Arts
1381 Roosevelt Academy
8011 Sabal Palm School
0341 Sandhill Elementary
1681 Scott Lake Elementary
9233 Sheriff’s Youth Villa
1821 Sikes Elementary
1271 Sleepy Hill Elementary
1971 Sleepy Hill Middle School
0631 Snively Elementary
1901 Socrum Elementary
9228 South County Center
1692 South McKeel Academy
0231 Southwest Elementary
0051 Southwest Middle School
1908 Spessard Holland Elementary
1371 Spook Hill Elementary
0821 Stambaugh Middle School
1751 Stephens Elementary
0905 Summerlin Academy
1051 Tenoroc High School
1591 Traviss Career Center
9002 Transition School
0971 Union Academy
1891 Valleyview Elementary
0681 Wahneta Elementary
1881 Wendell Watson Elementary
0071 West Area Adult & Comm
0571 Westwood Middle School
1251 Winston Elementary
9252 Winter Haven Headstart
9004 Winter Haven Pace
0481 Winter Haven High School
As of July 12, 2011

Polk County Schools 2011-2012
0031 Lakeland High School
0033 Harrison Arts Center
0043 Lawton Chiles Middle Academy
0051 Southwest Middle School
0061 Carlton Palmore Elementary
0071 West Area Adult & Comm
0081 Cleveland Court Elementary
0091 Combee Elementary
0092 Doris Sanders Learning Center
0101 Crystal Lake Elementary
0131 Dixieland Elementary
0151 Philip O’Brien Elementary
0181 Medulla Elementary
0191 R. Bruce Wagner Elementary
0201 North Lakeland Elementary
0231 Southwest Elementary
0251 Lincoln Avenue Academy
0261 Rochelle School of Arts
0311 Daniel Jenkins Academy
0321 Boone Middle School
0331 Alta Vista Elementary
0341 Sandhill Elementary
0361 Eastside Elementary
0391 Bethune Academy
0401 Davenport School of Arts
0421 Donald E. Woods Center
0441 Ridgeview Global Studies Academy
0481 Winter Haven High School
0491 Denison Middle School
0531 Brigham Academy
0571 Westwood Middle School
0591 Elbert Elementary
0601 Garner Elementary
0611 Inwood Elementary
0621 Lake Shipp Elementary
0631 Snively Elementary
0651 Lake Alfred Elementary
0661 Karen M. Siegel Academy
0681 Wahneta Elementary
0711 Jewett Middle Academy
0712 Jewett School of Arts
0771 Lewis Elementary
0791 Fort Meade Mid/Sr High
0802 Anna Woodbury Elementary
0811 Auburndale High School
0821 Stambaugh Middle School
0841 Lena Vista Elementary
0851 Auburndale Central Elementary
0861 Caldwell Elementary
0871 East Area Adult
0881
0891
Polk City Elementary
Davenport Adult Career Ed. Center
0901 Bartow High School
0905 Summerlin Academy
0931 Bartow Middle School
0932 Compass Middle Charter School
0933 Chain of Lakes Elementary
0937 Ridge Community High School
0941 Bartow Elementary Academy
0961 Floral Avenue Elementary
0962 Polk Life & Learning
0971 Union Academy
0981 Gibbons Street Elementary
1041 Alturas Elementary
1051 Tenoroc High School
1061 Highland City Elementary
1131 Mulberry High School
1141 Purcell Elementary
1151 Kingsford Elementary
1161 Mulberry Middle School
1181 Kathleen High School
1191 Kathleen Middle School
1221 Kathleen Elementary
1231 Griffin Elementary
1241 Jesse Keen Elementary
1251 Winston Elementary
1271 Sleepy Hill Elementary
1281 Highlands Grove Elementary
1291 Frostproof Elementary
1341 McLaughlin Middle School
1351 Polk Avenue Elementary
1361 Hillcrest Elementary
1362 Horizons Elementary
1371 Spook Hill Elementary
1381 Roosevelt Academy
1401 Janie Howard Wilson Elementary
1421 Dale R. Fair Babson Park Elem
1451 Padgett Elementary
1491 Gause Academy of Leadership
1501 Crystal Lake Middle School
1521 Oscar J. Pope Elementary
1591 Traviss Career Center
1601 Bok Academy
1611 Laurel Elementary
1662 Lake Alfred-Addiar Middle
1671 McKeel Academy
1681 Scott Lake Elementary
1682 McKeel Elementary Academy
1691 Ridge Career Center
1692 South McKeel Academy
1701 Eagle Lake Elementary
1702 Palmetto Elementary
1711 Garden Grove Elementary
1721 Lake Wales High School
1731 Pinewood Elementary
1741 Haines City HS-IB Candidate Sch
1751 Stephens Elementary
1761 Lake Gibson Middle School
1762 Lake Gibson High School
1771 Lakeland Highlands Middle
1781 Dundee Elementary
1791 Haines City High School
1801 Frostproof Middle/Sr High
1811 Boswell Elementary
1821 Sikes Elementary
1831 Lake Marion Creek Elementary
1841 Churchwell Elementary
1851 N. E. Roberts Elementary
1861 Blake Academy
1881 Wendell Watson Elementary
1891 Valleyview Elemen
1901 Socrum Elementary
1908 Spessard Holland Elementary
1921 Ben Hill Griffin Elementary
1931 George Jenkins High School
1941 Loughman Oaks Elementary
1951 Berkley Charter School
1961 Discovery Academy of Lake Alfred
1971 Sleepy Hill Middle School
1981 Dundee Ridge Middle School
1991 Lake Region High School
2001 Bill Duncan Center
7004
8002
8004
Polk Virtual School
Polk Pre-Collegiate High School
New Beginnings High School
8031 Achievement Academy (CDC)
8071 A.C.E. Charter School
8121 Hartridge Academy
8131 PCC Collegiate High School
8133 Chain of Lakes Collegiate High
8140 Lakeland Montessori Middle
8141 Lakeland Montessori Schoolhouse
8142 Berkley Accelerated Middle School
8143 Our Children's Academy
8146 Life Skills East
8148 Drop Back In
9002 Transition School
9003 Hospital Homebound
9004 Winter Haven PACE
9203 B.E.S.T.
9205 Ridge Teen Parent
9206 Lakeland Teen Parent
9207 Polk Halfway House
9208 Polk Regional Detention Ctr
9221 New Horizons
9224 Avon Park Youth Academy
9225 P.A.C.E. for Girls, Inc.
9228 South County Center
9233 Sheriff’s Villa
9234 New Beginnings Youth Academy
9235 AMIKIDS
9251 Haines City Headstart
9252 Winter Haven Headstart
9253 ALPI Frostproof Child Dev Center
9255 ESE Countywide
N998 Homeschool
As of July 12, 2011

DATE: August 25, 2011
FRED L. MURPHY
Assistant Superintendent
Support Services/Facilities
& Operations
TO:
FROM:
District Staff, Office Personnel
Lum Thornhill, Assistant Director of Operations
Support Services
(863) 534-7309
(FAX) 863-519-3776
Facilities & Operations
(863) 534-0620
(FAX) 863-534-0833
RE:
Courier Route Schedule
Hello District Staff,
The attached courier Route Schedule contains the most recent revisions to all courier
routes. Please destroy all previous copies of the courier routes so that you will be
sure to have the correct information.
My apologies for any inconvenience these revisions have caused.
If you have any questions, please feel free to contact me.
Thank you,
Lum Thornhill
Assistant Director of Operations

Polk County School Board
2011 - 2012 Courier Routes
Route A
A.C.E Charter ESE-Northwest Area Lawton Chiles Academy Sleepy Hill Elementary
Achievement Academy Exploration V Learning Resource Center Sleepy Hill Middle School
Blake Elementary Frank O'Reilly - Board Member Lincoln Avenue Academy Socrum Elementary
Bush House Griffin Elementary Mailbox @ Providence Road Pumps South McKeel Academy
Carlton Palmore Elementary Inter-Act Alliance Mailbox @ Robson Street Pumps Southwest Elementary
Central Florida Speech and Hearing Jesse Keen Elementary McKeel Academy Southwest Middle School
Churchwell Elementary Kathleen Elementary McKeel Academy Elem Tim Harris - Board Member
Cleveland Court Elementary Kathleen Middle School School Montessori School House Wendell Watson Elementary
Combee Elementary Kathleen High School North Lakeland Elementary West Area Adult
Dixieland Elementary Kay Fields - Board Member Padgett Elementary Winston Elementary
Doris Sanders Learning Center Lake Gibson Middle School School Philip O'Brien Elementary Workloss
Dr. N.E. Roberts Elementary Lake Gibson High School Polk Museum / Montessori Middle
Drop Back In - Lakeland Lakeland 4 Shop - Maintenance Rochelle School of the Arts
Route B
Academic Competition Eagle Lake Elementary Lake Alfred Elementary Snively Elementary School of Choice
Alturas Elementary East Area Adult Lake Alfred - Addair Middle School Stambaugh Middle School
Auburndale Central Elementary Elbert Elementary Lake Region High School Teneroc High School
Auburndale High School ESE-Lake Alfred Lake Shipp Elementary Union Academy
Berkley Accelerated Middle ESE - Southeast Area Office Lena Vista Elementary Wahneta Elementary
Berkley Elementary Garner Elementary Mark Wilcox Center Westwood Middle School
Brigham Academy Gibbons St Elementary Mailbox @ Lake Alfred Fuel Pumps Winter Haven High School
Boswell Elementary / BEST Hartridge Academy N. Central Support Services WH-5
Caldwell Elementary Headstart Winter Haven New Beginning High School
Chain of Lakes Collegiate Inwood Elementary PACE Program
Discovery Academy Jewett Academy Pinewood Elementary
Denison Middle School Jewett School of the Arts Polk City Elementary
Detention Center Karen M Siegel Academy Shop 2 @ Tenoroc
Route C
Alta Vista Elementary Eastside Elementary Lake Wales Charter Office Polk Ave Elementary
Bethune Academy ESE - East Area Office Lake Wales High School Ridge Career Center
Boone Middle School Garden Grove Elementary Lake Wales Shop/LW9/Maint./mailbox Ridge Community High School
Chain of Lakes Elementary Haines City High School Laurel Elementary Ridgeview Global Academy
Daniel Jenkins Academy Headstart Community Center Lori Cunningham- Board Member Roosevelt Academy
Davenport School of the Arts Hillcrest Elementary Loughman Oaks Elementary Sandhill Elementary
Dick Mullenax - Board Member Horizon Elementary Mailbox @ Haines City Fuel Pumps Spookhill Elem
Donald E. Woods Center Janie Howard Wilson Elementary Mc Laughlin Middle School
Dundee Elementary Lake Hamilton Center Our Childrens Academy
Dundee Ridge Middle School Lake Marion Creek Elementary Palmetto Elementary
Route D
Ben Hill Griffin Elem Fort Meade Middle/Senior High School Lakeland Senior High School R. Bruce Wagner Elementary
Bill Duncan Opportunity Center Frostproof Elementary Lewis AW Elementary - AW Campus Scott Lake Elementary
Bok Academy Frostproof Middle/Senior High School Lewis AW Elementary - Lewis Campus Sikes Elementary
Central Florida Aerospace Academy George Jenkins High School Mailbox @ Fort Meade Pumps Teen Parent - Traviss Career Center
Crystal Lake Elementary Harrison Arts Center Mailbox @ Lakeland 6 Shop Traviss Career Center
Crystal Lake Middle School / C.A.S.E. Headstart / PreK Woodklake Center Medulla Elementary Valleyview Elementary
CWAC - Lakeland / AC Mechanics Highlands Grove Elementary Mulberry Middle School Warner Southern College
Dale R Fair Babson Park Elem Jerome Corbett - Discipline Office Mulberry Senior High School Wellness
ESE Countywide / Dwight Smith Center Kingsford Elementary Oscar J Pope Elementary Workloss
ESE - Southwest Area Office L6 - Lakeland - Maintenance Polk State College
ESE - Southeastern University Lakeland Highlands Middle School Purcell Elementary / Cyber Tech
Route E
B1 - Bartow / In House Construction FDLRS - Bartow Air Base International Baccalaureate - Bartow Stephens Elementary
Bartow Adult Fine Arts Jean O Dell Learning Center Student Services - Bartow Air Base
Bartow Elementary Academy FIN - Florida Inclusion Network Jim Miles Curriculum Summerlin Academy
Bartow Middle School Floral Avenue Academy K-12 Reading Support Services
Bartow Senior High School Food Service - International Accounts Library Media Services Warehouse / Acct. and Eval.
Boswell & Dunlap Gause Academy Mailbox @ Bartow Pumps Warehouse / Central
Custodial Services Grant Polk Education Foundation Vehicle Services - Bartow
District Office Hazel Sellers - Board Member Post Office
EERS Highland City Elementary Professional Development (HRD)
ESE - Bartow Air Base Instructional Services Southeast Area EXT Office
ESOL Instructional Television Spessard Holland Elementary

We need to know each time you are contacted by the
news media or field a news media request.
Your support will enable us to:
• Assist you anyway we can
• Know beforehand about a story/article prior to it
being published or broadcast
• Apprise the Superintendent and others of upcoming
stories
Examples of requests from news media include:
• “Mundane” requests or ones that are seemingly trivial in nature
• Requests that will cast your school in a positive, favorable light
• Requests that can cast your school in a potentially negative, unfavorable light, show
vulnerability, report an incident or are controversial in nature
As always, the Community Relations Department is available to help you anytime
you are contacted by the media. If you are contacted by the media and feel you need
assistance prior to responding, please do not hesitate to contact us.
We can advise you and help you respond. In many cases, based on
the topic, we can also anticipate the questions they will ask. We
can help you formulate your responses. If you are unsure how to
accommodate a media request, it is best if you contact
Community Relations for guidance.
We are available by phone or e-mail. Following is the information that we
are asking you to communicate to us each time you are contacted by the
media. We have presented some examples of all three
scenarios mentioned above to help you see the type of
information we are seeking.
Community Relations Department
Maximizing Outreach. Optimizing Partnerships. Promoting Excellence.
#534-0698

School
ABC
Elementary
School
ABC
Middle
School
ABC High
School
Media
Outlet
The
Ledger
Bay
News 9
WFTS-
ABC
Day/time
contacted
5/5/11,
10 am
11/10/11,
9:30 am
2/12/12,
9:15 a.m.
Reporter Topic Outcome Consulted
w/Community
Relations
Bob
Woodward
Dan Rather
Charles
Gibson
Wanted to
know % of
students on
free and
reduced price
school meals
Wanted to do
story about
supplies
drive for
military
overseas
Wanted to
come on
campus to
conduct
interviews
with students
and staff
remembering
student who
died
tragically offcampus
Fulfilled
request
Fulfilled, setup
appointment
for Bay News
9 to come to
school for
story
After
consulting
with
Community
Relations,
advised them
they could
not come on
campus.
Principal
gave short
interview
over phone
remembering
student
No
Yes
Yes
Please contact me with any questions regarding this request. Thanks.
Leah Lauderdale, APR, CPRC
Senior Director, Community Relations
534-0698
Community Relations Department
Maximizing Outreach. Optimizing Partnerships. Promoting Excellence.
#534-0698

Badge Monitoring System
WHO DESCRIPTION REQUIREMENTS COMMENTS HOW MONITORED
VISITORS
This refers to guests,
dignitaries, invited speakers,
prospective students or
employees and other one time
visitors.
Photo ID required. Check in at the
schools front office using the visitor
tracking system.
They should not be given
unrestricted access to students.
A current PCSB visitor badge must be worn
at all times while on school grounds.
CHILDREN AND FAMILY
SERVICES WORKERS
Case Workers may access the
school or students as provided
by law.
Photo ID required. Check in at the
school's front office.
A current employer I.D. badge must be worn
at all times while on school grounds.
COLLEGE AND MILITARY
RECRUITERS
This refers to college and
military representatives and
recruiters coordinated with
guidance staff.
Photo ID required. Check in at the
school's front office using the
visitor tracking system.
They should not be given
unrestricted access to students.
A current employer I.D. badge and PCSB
visitor badge must be worn at all times while
on school grounds.
DELIVERY PERSONS
This refers to individuals, who
are not under contact with the
district, who provide pick-up
or delivery services involving
brief visits on school grounds
when students are present.
IF THEY ARE DELIVERING
AND SETTING UP
EQUIPMENT THEY MUST
HAVE AN ORANGE LEVEL II
V/C BADGE.
Deliveries beyond the front office
require Photo ID. Check in at the
school's front office using the
visitor tracking system.
At no time should delivery
persons be allowed
unaccompanied access to
student areas.
Delivery persons should immediately report
to the school or site office, reception area or
loading area. If access is required to other
areas in the building, he/she must be
accompanied by a staff member with level
II clearance. Delivery persons in
commercial vehicles may bring items to the
front office or food service areas of a school
site.
DISTRICT EMPLOYEES FROM
OTHER SCHOOLS OR
ADMINISTRATION OFFICES
Check in at the school's front
office.
Subject to Level II screening at
the time of employment.
A current PCSB employee badge must be
worn at all times while on school grounds.
PARENTS/GUARDIANS
This refers to parents,
guardians or other relatives of
students who are visiting in
the classroom, attending class
performances, or delivering
lunch.
Photo ID required. Check in at the
school's front office using the
visitor tracking system.
A current PCSB visitor badge must be worn
at all times while on school grounds.
EMPLOYEES OR MEDICAL
DIRECTORS OF AMBULANCE
PROVIDERS
These individuals are
dispatched to schools to
provide emergency medical
services.
EXEMPT
A current employer I.D. badge must be worn
at all times while on school grounds.
SCHOOL RESOURCE
OFFICERS/DEPUTIES/
LAW ENFORCEMENT
Officer must be assigned or
dispatched to the school by his
or her employer.
EXEMPT
A current employer I.D. badge must be worn
at all times while on school grounds.
DISCLAIMER:
Exceptions and additional requirements to the above noted rules may occur. Every person entering onto School Board property is
considered on a case-by-case basis. Direct questions or concerns to the Safe Schools Office at 534.9253 or 534.9251.
WEBSITE: National Sex Offenders Public Registry
www.nsopr.gov
1 of 3 7/21/2010
22

Badge Monitoring System
WHO DESCRIPTION REQUIREMENTS COMMENTS HOW MONITORED
CONSTRUCTION
CONTRACTORS
Must be fingerprinted and badged
at Safe Schools Office before
entering any site – Level II
Screening.
A current PCSB orange level II badge must
be worn at all times on school grounds.
ESCORTED VENDORS
Contractors working with in
fenced construction sites on
school grounds and one time
visitors or contractors waiting
for background results maybe
cleared using the NSOPR.
Must go through NSOPR screening
and be entered in PEAS by the Safe
Schools Office before entering any
site.
If a vendor is cleared on the
NSOPR only he/she must be
escorted and supervised at all
times by a PCSB employee or
company representative with
level II clearance.
A current PCSB visitors badge must be worn
at all times on school grounds.
PAID TUTORS (i.e. Supplemental
Educational Services [SES] and
those who provide contracted
instructional services)
This refers to persons
registered as vendors who
provide direct instruction or
other services.
Must be fingerprinted and badged
at Safe Schools Office before
entering any site.
A current PCSB orange badge must be worn
at all times while on school grounds.
COMMUNITY EDUCATION (nonemployee)
INSTRUCTORS
These instructors are paid via
purchase order.
Must be fingerprinted and badged
at the Safe Schools Office before
entering any site.
A current PCSB orange badge must be worn
at all times on school grounds.
INTERNS and PRACTICUM
STUDENTS
This refers to students from
any program (including noncollege
of education students)
who will have direct contact
and instructional experiences
with PCSB students.
Must be fingerprinted and badged
at Safe Schools Office before
entering any site.
A current PCSB green student teaching
badge must be worn at all times while on
school grounds.
POST SECONDARY STAFF
SUPERVISING TEACHER
Must be fingerprinted and badged
at Safe Schools Office before
entering any site.
They should not be given
unrestricted access to students.
A current PCSB green student teaching
badge must be worn at all times while on
school grounds.
FIELD STUDY STUDENTS This refers to students from
any program (including noncollege
of education students)
who will have direct contact
and instructional experiences
with PCSB students.
Must be fingerprinted and badged
at Safe Schools Office before
entering any site.
A current PCSB green student teaching
badge must be worn at all times while on
school grounds.
REFEREES AND SPORTS
OFFICIALS
Must be fingerprinted and badged
at Safe Schools Office before
entering any site.
Status information in PEAS.
POST-SECONDARY STAFF
TEACHING DUAL
ENROLLMENT CLASSES
Must be fingerprinted and badged
at Safe Schools Office before
entering any site.
A current PCSB badge must be worn at all
times while on school grounds.
VOLUNTEER COACHES
Must be fingerprinted and badged
at Safe Schools Office before
entering any site. Volunteer
coaches must not have
unsupervised access to athletes.
All volunteer coaches must be
registered with the PCSB
District Athletic Office. Forms
must be signed by school
principal and athletic director.
A current PCSB volunteer coach badge must
be worn at all times while on school grounds
- failure to do so will result in removal from
approved list and denial of access to all
athletic practices and contests.
DISCLAIMER:
Exceptions and additional requirements to the above noted rules may occur. Every person entering onto School Board property is
considered on a case-by-case basis. Direct questions or concerns to the Safe Schools Office at 534.9253 or 534.9251.
WEBSITE: National Sex Offenders Public Registry
www.nsopr.gov
2 of 3 7/21/2010
23

Badge Monitoring System
WHO DESCRIPTION REQUIREMENTS COMMENTS HOW MONITORED
VOLUNTEERS and UNPAID
TUTORS
Approved volunteers who
perform tasks assigned by
teacher or staff member.
Photo ID required. Check in at the
school's front office using the
visitor tracking system - and log on
Volunteer Tracking System.
Volunteers must appear as an
approved volunteer on the
school’s volunteer list.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
CHAPERONES - FIELD TRIPS
Approved volunteers who
accompany students on field
trips.
Photo ID required. Check in at the
school's front office using the
visitor tracking system. Log on to
Volunteer Tracking System with
volunteer password.
Chaperones begin service at
schol site and remain with
students until back at school
site.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
CHAPERONES - OVERNIGHT
TRIPS
VOLUNTEERS WHO DRIVE
STUDENTS
Approved volunteers who
accompany students on
overnight field trips.
Approved volunteers who
drive students other than their
own child, to school sponsored
events.
Photo ID required. Check in at the
school’s front office using the
visitor tracking system.
Photo ID, driver’s license and
current insurance card must be
produced.. .
Chaperones begin service at
schol site and remain with
students until back at school
site.
A copy of the driver’s license
and insurance card is attached
to current volunteer profile
from the Genesis Volunteer
Involvement Program.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
MENTORS
Aproved volunteers who
mentor students one on one or
in small groups at the school
site.
Photo ID required. Check in at
school's front office using the
visitor tracking system. Logon to
the Volunteer Tracking System.
Mentors meet one on one with
students within sight or sound
of school staff.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
JOB SHADOWING
TEACHERS FROM OTHER
COUNTIES
Approved volunteers who are
hosting a student at an off
school business site.
Currently employed teachers in
another district who wish to
volunteer in Polk County
Schools.
Students are to be matched
with same sex mentors. Parents
are responsible for transporting
students to and from the job
shadowing experience.
Students must be in the
presence of at least two adults
at all times.
Proof of current employment and May be approved by
Photo ID required. Check in at front
office using Visitor Tracking
system. Logon to Volunteer
Tracking System.
Community Involvement office
with current employment
documentation and entered on
submittable application.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
APPROVED VOLUNTEERS
FROM OTHER COUNTIES
Currently approved volunteers
from other districts who want
to volunteer in Polk County
schools.
FDLE background check required
and photo ID.
Must pay the $24.00
Background check fee.
A current yellow PCSB volunteer badge
issued by the Safe Schools Office must be
worn at all times when volunteering.
PCSB RETIREES
Previous employees who wish
to volunteer after retirement.
Photo ID required. Check in at
school's front office using the
visitor tracking system - logon to
the Volunteer Tracking System.
Must retain fingerprints by A current yellow PCSB volunteer badge
paying $6.00 or by applying issued by the Safe Schools Office must be
online at https;//volunteer.polkfl.net
before final day of
worn at all times when volunteering.
employment.
SAC
Volunteers who are elected or
appointed to the School
Advisory Council.
WEBSITE: National Sex Offenders Public Registry
www.nsopr.gov
Photo ID required. Check in at
school's front office using the
visitor tracking system. Logon to
Volunteer Tracking System.
Follow school procedures for
sign in.
A current PCSB visitor badge must be worn
at all times while on school grounds.
DISCLAIMER:
Exceptions and additional requirements to the above noted rules may occur. Every person entering onto School Board property is
considered on a case-by-case basis. Direct questions or concerns to the Community Involvement Office at 534.0636.
3 of 3 7/21/2010
24

Assessment, Accountability and Evaluation (AAE)
Service and Support Contacts
Wilma Ferrer, Senior Director, AAE - 534-0688
Candy Amato - Senior Coordinator, Assessment - 534-0690
• FLKRS (ECHOS/FAIR AP#1)
• Florida Alternate Assessment
• FCAT (Fall, Spring and Field test administrations)
• CELLA
• International Baccalaureate screening
• End of Course Assessments
• NAEP
• TIMSS & PIRLS
Donna Lee Buckner - Senior Coordinator, Accountability - 534-0717
• School Improvement Plan
• School Advisory Council
• District Advisory Council
• Baseline and Mid Year Data Reports to DOE
• Student Membership Update
• Prior Year Data Update
• Assessment File Correction
Robert Campbell - Senior Coordinator, Testing and Data Analysis - 647-4895
• Data Analysis Training
• PSAT
• SAT/10
• SESAT2
• IDEAS
• Discovery Progress Monitoring
Vacant - Senior Coordinator, Evaluation and Research – 534-0688
• Research Requests (internal and external)
• School Climate Survey
• Technical assistance on research and evaluation
• Program and/or project evaluation
J. Eric Ehrhart – Senior Coordinator, Race to the Top (RTTT) – 534-0736
AAE/wf/es 2011-12

FLORIDA DEPARTMENT OF EDUCATION
STATE BOARD OF EDUCATION
KATHLEEN SHANAHAN, Chair
ROBERTO MARTÍNEZ, Vice Chair
Gerard Robinson
Commissioner of Education
Members
GARY CHARTRAND
DR. AKSHAY DESAI
BARBARA S. FEINGOLD
JOHN R. PADGET
MEMORANDUM
TO:
FROM:
District School Superintendents
Dr. Michael Grego
DATE: August 2, 2011
SUBJECT:
Back-to-School Information
The purpose of this memorandum is to provide you with information and updates regarding certain
requirements related to assessment and accountability for the 2011-12 school year. As teachers and
students across the state return to their classrooms, we want to ensure that you are aware of what to
expect this year. This will prepare you to effectively communicate these expectations to students,
personnel, and other citizens in your district.
Graduation Requirements for Entering Ninth Grade Students
Increased graduation requirements in the Florida Statutes (F.S.) are phased in each year, beginning with
last year’s ninth grade cohort of students, with additional requirements over a four-year period. The
2011-12 first-time ninth grade student cohort graduation requirements include:
• Earning course credit in at least one course within the 24-credit graduation option through
online learning. This requirement is met through an online course offered by the Florida Virtual
School, an online course offered by the high school, or an online dual enrollment course offered
through a district interinstitutional articulation agreement. A high school course taken online
during grades 6 through 8 fulfills this requirement. A student who is enrolled in a full-time or
part-time virtual instruction program meets this requirement. Further information may be found
at http://www.fldoe.org/Schools/virtual-schools/.
• Passing the Algebra 1 End-of-Course (EOC) Assessment to earn the required course credit. If the
student enters ninth grade with Algebra 1 course credit, the student is exempt from this
requirement.
DR. MICHAEL GREGO
CHANCELLOR OF PUBLIC SCHOOLS
325 W. GAINES STREET • TALLAHASSEE, FL 32399-0400 • (850) 245-0505 • www.fldoe.org

District School Superintendents
August 2, 2011
Page 2
• Earning course credit in Geometry and taking the Geometry EOC Assessment. The results of this
EOC assessment must be included as 30% of the student’s course average. If the student enters
ninth grade with Geometry course credit, the student is exempt from this requirement.
• Earning course credit in Biology 1 and taking the Biology 1 EOC Assessment. The results of this
EOC assessment must be included as 30% of the student’s course average. If the student enters
ninth grade with Biology 1 course credit, the student is exempt from this requirement. If a
district chooses, a student who elects to enroll in Advanced Placement (AP) Biology without first
enrolling in Biology 1 can fulfill this ninth grade cohort’s graduation requirement by taking the
Biology 1 EOC Assessment. In this case, the results of this EOC assessment must be included as
30% of the student’s AP Biology course average.
Statewide Assessments
The following statewide assessments, listed by test window, will be administered during the 2011-12
school year. The schedule below does not include field test administrations. More information, including
the scheduling of field tests, can be found at http://www.fldoe.org/asp/schedule.asp.
Fall 2011 Retakes (October 10 – 21, 2011)
• FCAT 2.0 Reading Retake – this assessment is based on the Grade 10 Next Generation Sunshine
State Standards in reading, and will be administered to students whose graduation requirement is
the Grade 10 FCAT 2.0 Reading assessment and who did not receive a passing score in spring 2011.
The FCAT 2.0 Reading Retake is a computer-based test (CBT) with paper-based accommodations for
students whose Individual Educational Plan (IEP) or 504 Plan indicates the need for them.
• FCAT Reading Retake – this assessment is based on the Grade 10 Sunshine State Standards in
reading, and will be administered to students whose graduation requirement is the Grade 10 FCAT
Reading assessment and who have not yet achieved a passing score or concordant score. The FCAT
Reading Retake is CBT-optional by school.
• FCAT Mathematics Retake – this assessment is based on the Grade 10 Sunshine State Standards in
mathematics, and will be administered to students whose graduation requirement is the Grade 10
FCAT Mathematics assessment and who have not yet achieved a passing score or concordant score.
The FCAT Mathematics Retake is a CBT with paper-based accommodations for students whose IEP
or 504 Plan indicates the need for them.
Winter 2011-12 Algebra 1 EOC Assessment (December 5 – 16, 2011, or January 9 – 20, 2012)
• The Algebra 1 EOC Assessment is based on the Next Generation Sunshine State Standards course
description for Algebra 1, and will be administered to students completing any of the following
courses during semester one:
o Algebra 1 – 1200310
o Algebra 1 Honors – 1200320
o Algebra 1B – 1200380
o Pre-AICE Mathematics 1 – 1209810
o IB Middle Years Program – Algebra 1 Honors – 1200390

District School Superintendents
August 2, 2011
Page 3
Spring 2012 FCAT Writing (February 28 – March 1, 2012)
• FCAT Writing is administered to all students enrolled in grades 4, 8, and 10. You may wish to review
communications distributed in July 2011, regarding changes to FCAT Writing. These memos can be
found here: http://www.fldoe.org/asp/k12memo/k12memo-fcat.asp. As noted in the Changes to
FCAT Writing memorandum from Deputy Commissioner Kris Ellington on July 5, 2011, examples of
student responses that illustrate upcoming changes to Florida’s writing assessment are now
available. You may access the 2012 FCAT Writing Exemplar Sets at the Test Development Center’s
SharePoint site here: http://sharepoint.leon.k12.fl.us/tdc/external/default.aspx.
Spring 2012 Retakes (April 9 – 20, 2012)
• FCAT 2.0 Reading Retake – this assessment is based on the Grade 10 Next Generation Sunshine
State Standards in reading, and will be administered to students whose graduation requirement is
the Grade 10 FCAT 2.0 Reading assessment and who did not receive a passing score in spring or fall
2011. The FCAT 2.0 Reading Retake is a computer-based test with paper-based accommodations for
students whose IEP or 504 Plan indicates the need for them.
• FCAT Reading Retake – this assessment is based on the Grade 10 Sunshine State Standards in
reading, and will be administered to students whose graduation requirement is the Grade 10 FCAT
Reading assessment and who have not yet achieved a passing score or concordant score. The FCAT
Reading Retake is CBT-optional by school.
• FCAT Mathematics Retake – this assessment is based on the Grade 10 Sunshine State Standards in
mathematics, and will be administered to students whose graduation requirement is the Grade 10
FCAT Mathematics assessment and who have not yet achieved a passing score or concordant score.
The FCAT Mathematics Retake is a CBT with paper-based accommodations for students whose IEP
or 504 Plan indicates the need for them.
Spring 2012 FCAT 2.0 Reading, Mathematics, and Science (April 16 – 27, 2012)
• FCAT 2.0 Reading tests are based on the Next Generation Sunshine State Standards in reading and
will be administered to students in grades 3 through 10. Grade 3 students are required to achieve a
Level 2 or above to be promoted to grade 4. Grade 10 students must achieve a passing score as one
of the requirements for graduation. The Grades 6 and 10 FCAT 2.0 Reading tests are computerbased
tests with paper-based accommodations for students whose IEP or 504 Plan indicates the
need for them.
• FCAT 2.0 Mathematics tests are based on the Next Generation Sunshine State Standards in
mathematics and will be administered to students in grades 3 through 8.
• FCAT 2.0 Science tests are based on the Next Generation Sunshine State Standards in science and
will be administered to students in grades 5 and 8. With the addition of the Biology 1 EOC
Assessment, a comprehensive science assessment in grade 11 will no longer be administered. There
are no gridded-response items on the Grades 5 and 8 FCAT 2.0 Science assessments, and students
will receive a Periodic Table of the Elements to use during testing, but no reference sheet. Student
performance on the FCAT 2.0 Science in 2012 will be linked to the existing FCAT Science score scale
through the equipercentile linking method. By this method, 2012 FCAT 2.0 Science scores will be
linked to 2011 FCAT Science scores at the same percentile rank, allowing the 2012 FCAT 2.0 Science
scores to be reported as FCAT Equivalent Scale Scores, which range from 100-500.

District School Superintendents
August 2, 2011
Page 4
Spring 2012 End-of-Course Assessments (April 23 – June 1, 2011)
All EOC assessments are computer-based tests with paper-based accommodations for students whose
IEP indicates the need for them.
• The Algebra 1 EOC Assessment is based on the Next Generation Sunshine State Standards course
description for Algebra 1 and its equivalent courses, and must be administered to students
completing the following courses:
o Algebra 1 – 1200310
o Algebra 1 Honors – 1200320
o Algebra 1B – 1200380
o Pre-AICE Mathematics 1 – 1209810
o IB Middle Years Program – Algebra 1 Honors – 1200390
• The Biology 1 EOC Assessment is based on the Next Generation Sunshine State Standards course
description for Biology 1 and its equivalent courses, and must be administered to students
completing the following courses:
o Biology 1 – 2000310
o Biology 1 Honors – 2000320
o Pre‐AICE Biology – 2000322
o Biology Technology – 2000430
o Biology 1 PreIB – 2000800
o IB Middle Years Program Biology Honors – 2000850
o Integrated Science 3 – 2002440
o Integrated Science 3 Honors – 2002450
• The Geometry EOC Assessment is based on the Next Generation Sunshine State Standards course
description for Geometry and its equivalent courses, and must be administered to students
completing the following courses:
o Geometry – 1206310
o Geometry Honors – 1206320
o IB Middle Years Program Geometry Honors – 1206810
o Pre‐AICE Mathematics 2 – 120982
For both the 2012 Biology 1 and Geometry EOC Assessments, students will receive a score on a scale of
20-80. This scale, which will only be used for the first statewide test administration of these EOC
assessments, is a special scale known as a T-score scale and was used in reporting Algebra 1 EOC
Assessment results in June 2011. On the T-score scale, a score of 50 is at the statewide average and all
interpretations are norm-referenced interpretations. For example, on this scale, scores around 60 could
be considered above average, and scores around 40 could be considered below average. Similarly,
scores around 70 could be considered superior, and scores around 30 could be considered inferior.
Individual Student Reports (ISRs) indicate whether the student’s score falls within the high, middle, or
low levels as compared to other students in Florida.
Setting Achievement Levels for FCAT 2.0 Reading and Mathematics and Algebra 1 End-of-Course
Assessment
New FCAT 2.0 Reading, Mathematics, and Algebra 1 End-of-Course Assessment Achievement Levels will
be established this fall based on the recommendations of two committees: 1) a standard-setting
committee made up of experienced Florida educators, and 2) a “reactor” committee made up of Florida

District School Superintendents
August 2, 2011
Page 5
superintendents and business/community leaders. The standard-setting committee of educators will
recommend the new Achievement Level cut scores based on their review of the assessments, informed
by their experience with the Next Generation Sunshine State Standards and teaching Florida’s students.
There will be a standard-setting committee for each grade and subject, with a total of approximately
300 educators participating in the process. The reactor committee will review the standard-setting
committees’ recommendations and provide their recommendations of the appropriateness of the
recommended cut scores. The recommendations of both committees will be presented to the State
Board of Education to codify the final set of cut scores in rule. The new Achievement Levels will be
applied to results reported beginning in this 2011-12 school year. The general timeline is provided
below.
Timeline for Establishment of Achievement Levels for
FCAT 2.0 Reading and Mathematics and Algebra 1 End-of-Course Assessment
Event
Date
Post Notice of Rule Development for State Board of Education Rule
6A-1.09422, Florida Administrative Code (F.A.C.)
August 2011
Conduct Standard-Setting Committee Meetings – Orlando, FL September 19 – 23, 2011
Conduct Reactor Panel Meeting – Tallahassee, FL September 29 – 30, 2011
Conduct Rule Development Workshops October 2011
Advertise Proposed State Board of Education FCAT Rule November 2011
State Board of Education Action on revised Rule 6A-1.09422, F.A.C. –
Approval of New Achievement Levels for FCAT 2.0 Reading, Mathematics, December 2011*
and Algebra 1 EOC Assessment
*Date is approximate and may be affected by external factors such as State Board action or changes in legislation governing
programs.
Revisions to Florida’s System of School Accountability
Florida law (s. 1008.34, F. S.) requires that new statewide assessments (FCAT 2.0 and Florida EOC
Assessments) be integrated into Florida’s system for grading schools with new standards in place. The 2011-
12 school year is the first in which EOC assessments will become part of school grading. During the planned
integration of these new assessments, the state will conduct a review of the school grading system
components with stakeholder representatives. The outcome will be a revised system designed to most
effectively evaluate the performance of Florida’s schools in the coming year and in subsequent years as we
move toward full implementation of Common Core State Standards and common assessments in 2014-15.
Timeline for Implementation of 2011-12 School Grades
Event
Date
Assessment and Accountability Advisory Committee (AAAC) Feedback July 27, 2011
Leadership Policy Advisory Council (LPAC) Feedback August 18, 2011
District Assessment and Accountability Coordinators Feedback September 8, 2011
Apply FCAT 2.0/EOC Achievement Level standards to model impact on 2010- Fall 2011
11 school grades
Additional AAAC/LPAC as needed Fall 2011
Post Notice of Rule Development for State Board of Education Rule November 2011

District School Superintendents
August 2, 2011
Page 6
6A-1.09981, F.A.C.
Finalize proposed model for the Next Generation School Accountability November 2011*
System
Conduct Rule Development Workshops December 2011 –
January 2012*
State Board of Education Action on revised Rule 6A-1.09981, F.A.C. February 2012*
Release of 2011-12 school grades for non-high-schools and AYP designations Summer 2012*
for all schools
Release of 2011-12 high school grades December 2012*
* Dates are approximate and may be affected by external factors such as availability of data, State Board action, or changes in
legislation governing programs.
Revision to Florida’s Differentiated Accountability System
Florida law (s. 1008.33, F. S.) authorizes Differentiated Accountability (DA) as the state system of school
improvement. Presently, it is necessary to modify this system based upon the transition to new
statewide assessments, modification to the Intervene Entrance/Exit Criteria, possible reauthorization of
the federal Elementary and Secondary Education Act, and further clarification regarding the guidelines
for external providers (external management companies and/or charter operators). The Department will
work through established groups including the Florida Association of District School Superintendents,
LPAC, and AAAC to review both the statute (s. 1008.33, F.S.) and rule (6A-1.099811, F.A.C.).
Timeline for Differentiated Accountability System Review
Event
Date
DA Intervene Entrance/Exit Criteria Workgroup Convenes July 21, 2011
Assessment and Accountability Advisory Committee (AAAC) Feedback July 27, 2011
Leadership Policy Advisory Council (LPAC) Feedback August 18, 2011
District Assessment and Accountability Coordinators Feedback September 8, 2011
Additional AAAC/LPAC as needed Fall 2011
Finalize proposed model for revision of Differentiated Accountability November 2011*
Post Notice of Rule Development for State Board of Education Rule
6A-1.09422, F.A.C.
November –
December 2011
Conduct Rule Development Workshops
December 2011 –
January 2012*
State Board of Education Action on revised Rule 6A-1.099811, F.A.C. February 2012*
Notification to districts regarding any statutory or rule revisions March 2012*
* Dates are approximate and may be affected by external factors such as availability of data, State Board action, or changes in
legislation governing programs.
Revision to Reading Intervention Requirements
Please be aware that s. 1003.4156(1)(b), F.S., was revised in 2011 to read, “A middle grades student who
scores at Level 1 or Level 2 on FCAT Reading but who did not score below Level 3 in the previous 3 years
may be granted a 1-year exemption from the reading remediation requirement; however, the student
must have an approved academic improvement plan already in place, signed by the appropriate school
staff and the student's parent, for the year for which the exemption is granted.” Similarly, s.

District School Superintendents
August 2, 2011
Page 7
1003.428(2)(b)1., F.S., now states, “A high school student who scores at Level 1 or Level 2 on FCAT
Reading but who did not score below Level 3 in the previous 3 years may be granted a 1-year exemption
from the reading remediation requirement; however, the student must have an approved academic
improvement plan already in place, signed by the appropriate school staff and the student's parent, for
the year for which the exemption is granted.”
Common Placement Testing for 11 th Graders in 2011-12
You received a memorandum from Chancellor Will Holcombe and me on June 20, 2011, providing
background and requirements for certain students to be evaluated for college readiness prior to grade
12. In particular, students who scored in Achievement Levels 2 or 3 on FCAT 2.0 Reading or Achievement
Levels 2, 3, or 4 on FCAT Mathematics in grade 10 must take the common placement test or its
equivalent. Florida’s current common placement test administered by Florida College System
institutions is the Postsecondary Education Readiness Test (P.E.R.T.). Other assessments that meet the
equivalent test requirement are identified in State Board Rule 6A-10.0315, F.A.C.
At this time, the Department has not finalized plans for administration of the common placement test
for grade 11 students who are required to take it. However, the legislature has appropriated funds for
this purpose and the Department will conduct a competitive procurement process for these services.
High schools will administer the P.E.R.T. or its equivalent during the 2011-12 school year to those grade
11 students who are required by statute to take it. It will be a computer-based test with the usual
exceptions for students whose IEP indicates paper-based accommodations are required. Information on
the P.E.R.T. can be found in Florida’s Postsecondary Education Readiness Test Study Guide available at
http://www.fldoe.org/schools/pdf/PERT-StudentStudyGuide.pdf. We will maintain communication with
your district’s P.E.R.T. contact and provide further details as they become available. Your patience as
these details are resolved is greatly appreciated.
Postsecondary Preparatory Instruction for 12 th Graders in 2011-12
The Department will be initiating rule development as required in s. 1008.30, F.S., to identify the
Postsecondary Readiness Competencies that will be the basis for the required postsecondary
preparatory curriculum. Information is forthcoming regarding postsecondary preparatory curriculum
and course placement decisions based on common placement test scores.
Support for Students and Parents
To support student and parent understanding of middle grades promotion, high school graduation
requirements and college, career, and military preparation, the Department has developed the brochure
“Pathways to Success, College and Career Readiness – Middle and High School Planning Guide for
Students & Parents.” This brochure is attached for district use. We encourage you to distribute this as
part of your middle school and high school open house and orientation programs.

District School Superintendents
August 2, 2011
Page 8
Finally, my wishes for a smooth launch to the 2011-12 school year for you, your staff, and students as
you begin a year of renewed opportunities for Florida’s students to learn and perform at levels to ensure
they are ready for the next phase of education or career. Thank you for your commitment to their
success.
Attachments:
Pathways to Success, College and Career Readiness – Middle and High School Planning Guide for
Students & Parents
Contacts and Resources by Memorandum Topic
C: Gerard Robinson, Commissioner
John Winn, Commissioner
Dr. Will Holcombe, Chancellor, The Florida College System
Kris Ellington, Deputy Commissioner, Accountability, Research, and Measurement
Dr. Sharon Koon, Assistant Deputy Commissioner, Accountability, Research, and Measurement
Dr. Judith Bilsky, Executive Vice Chancellor, Division of Florida Colleges
Mary Jane Tappen, Deputy Chancellor for Curriculum, Instruction, and Student Services
Matthew Bouck, Director, Office of Articulation

Attachment to Back-to-School Memorandum, August 2, 2011
Contacts and Resources by Memorandum Topic
Topic Contact E-Mail Resources
Graduation Requirements Helen Lancashire Helen.Lancashire@fldoe.org http://www.fldoe.org/BII/StudentPro/resources.asp
Virtual Instruction Sally Roberts Sally.Roberts@fldoe.org http://www.fldoe.org/schools/virtual-schools/
Statewide Assessment Schedule Victoria Ash Victoria.Ash@fldoe.org http://www.fldoe.org/asp/schedule.asp
FCAT 2.0/EOC Achievement Level
Standards Setting
Sharon Koon Sharon.Koon@fldoe.org http://fcat.fldoe.org/eoc/memo.asp
(See March 2011 memoranda)
School Accountability System Ed Croft Ed.Croft@fldoe.org http://www.fldoe.org/evaluation/
Differentiated Accountability
System
Frederick Heid Frederick.Heid@fldoe.org http://www.flbsi.org/DA/index.htm
Reading Remediation Stuart Greenberg Stuart.Greenberg@fldoe.org http://www.justreadflorida.com/
College Readiness Testing and
Instruction
Julie Alexander
Teresa Sweet
Julie.Alexander@fldoe.org
Teresa.Sweet@fldoe.org
http://www.fldoe.org/schools/pdf/PERT-
StudentStudyGuide.pdf

Postsecondary Options
State University System (SUS) Minimum Admissions Requirements
Admission into Florida’s public universities is competitive. Acceptance is determined by
enrollment limitations and the qualifications of the freshmen applicant pool. Prospective
students should complete a rigorous curriculum in high school and apply to more than
one university to increase their chance for acceptance. To qualify to enter one of Florida’s
public universities, a first-time-in-college student in summer 2011 or later must meet the
following minimum requirements:
High school graduation with a standard diploma
Admission test scores
16 credits of college preparatory academic courses – see Bright Futures requirements
(FAS and FMS)
2 approved electives
The high school GPA is calculated by the university using a 4.0 scale from grades earned
in high school academic core courses (additional weights may be assigned for grades in
AP, dual enrollment, honors, IB diploma program, AICE program, and other advanced
courses).
Although the potential for academic success is primary, many other factors may be considered
in reviewing a student’s application for admission. These may include, but are not
limited to, a combination of test scores and GPA that indicates potential for success, improvement
in high school record, family educational background, socioeconomic status,
graduation from a low–performing high school, graduation from an IB program, geographic
location, military service, special talents or abilities, or other special circumstances.
For more information on individual Florida public universities, visit
http://www.flbog.org/aboutsus/universities.
SUS Admissions Matrix (Fall 2010 Admits)
Middle
Range
GPA
Middle
Range SAT
Middle
Range
ACT
Florida Agricultural and Mechanical University (FAMU) 2.744–3.412 1300–1540 18–22
Florida Atlantic University (FAU) 3.2–3.8 1510–1720 22–26
Florida Gulf Coast University (FGCU) 3.07–3.73 1450–1680 20–24
Florida International University (FIU) 3.4–4.1 1630–1810 24–27
Florida State University (FSU) 3.6–4.2 1750–1970 26–30
New College of Florida (NCF) 3.73–4.28 1220–1390 27–31
University of Central Florida (UCF) 3.5–4.2 1700–1890 25–28
University of Florida (UF) 4.1–4.4 1870–2100 28–32
University of North Florida (UNF) 3.41–4.1 1140–1270 23–26
University of South Florida (USF) 3.51–4.12 1090–1290 24–28
University of South Florida St. Petersburg (USFSP) 3.21–3.85 1020–1180 21–26
University of West Florida (UWF) 3.1–4.0 1000–1180 21–26
Florida colleges have an open door policy. This means that students who have earned a
standard high school diploma, have earned a high school equivalency diploma, have
demonstrated success in postsecondary coursework, or have earned a College Placement
Test-eligible Certificate of Completion will be admitted to an associate degree
program. However, students may be required to take some non-credit remedial classes
in English and math if test scores show that their skills in these areas are not yet at
college level.
For more information on Florida colleges, visit http://www.fldoe.org/CC.
Florida’s 2 + 2 Articulation System
Florida is nationally recognized for its highly effective articulation between and among
institutions. Students can begin their postsecondary studies at a Florida college and,
after earning a 2-year associate degree, transfer to a 4-year degree program at a state
university, a Florida college that offers 4-year programs, or a private university.
Students who choose to transfer to a state university are guaranteed admission,
although not necessarily to the university or program of their choice. About 40% of
juniors and seniors in the state universities began their postsecondary studies at a
Florida college.
Transition Services for Individuals with Disabilities
As students exit high school and begin postsecondary education, they transition from
the Individuals with Disabilities Education Act (IDEA) to the Americans with Disabilities
Act (ADA). This transition affects the types of services provided and the responsibilities
of students and educational institutions. College students with documented disabilities
are eligible to receive support services and accommodations. Resources related to
postsecondary transition services for individuals with disabilities include the following:
Transition Planning for Students with Disabilities: A Guide for Families
http://www.fldoe.org/ese/rtf/TransitionGuide.rtf
Florida Colleges – Disability Support Services
http://www.fldoe.org/cc/educators/Disability/dss.asp
State University System of Florida – Services for Students with
Disabilities http://www.flbog.org/forstudents/ati/disabilities.php
U.S. Military Entrance
The U.S. Military branches offer another option for a student after high school graduation.
The Armed Forces Vocational Aptitude Battery (ASVAB) is the required entrance
test to enlist in the U.S. Military. For more information on the ASVAB, please visit
http://www.military.com/ASVAB.
Please visit the websites below for more information related to entrance requirements:
United States Air Force
United States Army
United States Coast Guard
United States Marines Corps
United States Navy
http://www.airforce.com/
http://www.goarmy.com/cl5.html
http://www.uscg.mil/
http://www.marines.com/-default
http://www.navy.com/
Pathways to Success
College and Career Readiness
Middle and High School
Planning Guide
for Students & Parents
The Florida College System
The Florida College System includes 28 state colleges, colleges, and community colleges
(Florida colleges). These colleges offer career-related certificates and two-year associate
degrees that prepare students to transfer to a bachelor’s degree program or to enter jobs
requiring specific skills. Over half now also offer 4-year degrees in high demand fields,
allowing students to transfer from a 2-year program to a baccalaureate degree-granting
institution without changing institutions.
Florida Department of Education
Gerard Robinson, Commissioner
313081
This document was developed by the Student Support Services Project, a special project
funded by the Florida Department of Education, Division of Public Schools, Bureau of
Exceptional Education and Student Services, through federal assistance under the
Individuals with Disabilities Education Act (IDEA), Part B.

What Does “College and Career Ready” Mean?
Students are college and career ready when they have the knowledge, skills, and academic
preparation needed to enroll and succeed in introductory college credit-bearing
courses within an associate or bachelor level degree program without the need for remedial
courses. Students need these same attributes and levels of achievement to enter and
succeed in postsecondary workforce education programs or to obtain a job that offers a
living wage and the chance for career advancement.
Middle School Promotion to High School
Promotion from a Florida public middle school to high school requires successful completion
of all grade level requirements (grades 6 – 8) in the public school district. Promotion
from middle school requires that a student successfully complete the following courses:
English – 3 middle school or higher courses
Mathematics – 3 middle school or higher courses
Social Studies – 3 middle school or higher courses that include one semester of
study of state and federal government and civics education
Science – 3 middle school or higher courses
Career and Education Planning – 1 course (students will develop an electronic
Personal Education Plan [ePEP])
High School Graduation Requirements
Florida students entering their first year of high school in the 2011–2012 school year and
thereafter may choose from several options to earn a standard
diploma. They are as follows:
A 4-year, 24-credit program
A 3-year, 18-credit college preparatory program
A 3-year, 18-credit career preparatory program
And all students, regardless of graduation program, must still earn a 2.0 on a 4.0 scale
and achieve passing scores on the Grade 10 Florida Comprehensive Assessment Test®
2.0 (FCAT) Reading and specific End-of-Course (EOC) assessments to graduate with a
standard diploma.
For students who enter 9th grade, course credits required for the 3 graduation program
options listed above include the following:
English
Mathematics
Science
4 credits
4 credits to include the following:
Beginning in 2011–2012
1 credit in Algebra 1 by passing the EOC assessment
1 credit in Geometry (must take EOC – 30% of final course
grade)
2012–2013 and beyond
1 credit in Algebra 1 by passing the EOC assessment
1 credit in Geometry by passing the EOC assessment
1 credit in Algebra 2
3 credits to include the following:
Beginning in 2011–2012
1 credit in Biology (must take the EOC assessment – 30% of
final course grade)
2012–2013
1 credit in Biology by passing the EOC assessment
2013–2014 and beyond
1 credit in Biology by passing the EOC assessment
1 credit in Chemistry or Physics or its equivalent
1 credit in an equally rigorous science course
Social Studies
In addition, credit requirements specific to the graduation program chosen
include the following:
24-Credit Program
3-Year, 18-Credit College
Preparatory
Program
3-Year, 18-Credit Career
Preparatory
Program
Accelerated Programs for High School Students
Studies show that students who complete a solid academic program in high school, including
advanced courses, are more likely to be successful in college. Florida provides
several acceleration mechanisms that give students an opportunity to simultaneously
earn high school and college credit. For more information on program availability, contact
a school counselor.
Examples of acceleration mechanisms and advanced coursework options with specific
website resources include the following:
International Baccalaureate (IB) Diploma Program http://www.ibo.org
Advanced International Certificate of Education (AICE) Program
http://www.cie.org.uk/qualifications/academic/uppersec/aice
The International General Certificate of Secondary Education (Pre-AICE) Program
(IGSCE) is designed for students in grades nine and ten to prepare them
for the AICE Program. College credit is typically not awarded for this program
level. http://www.cie.org.uk (click on Cambridge Secondary 2 14–16 years)
Dual Enrollment and Early Admission
http://www.fldoe.org/articulation/pdf/dualenrollfaqs.pdf
Advanced Placement (AP) Program
http://www.collegeboard.com/student/testing/ap/about.html
The Florida Virtual School (FLVS) offers students access to Advanced Placement (AP)
courses http://www.flvs.net
Planning for Success
3 credits
1 credit in World History
1 credit in United States History
.5 credit in United States Government
.5 credit in Economics
1 credit in Fine or Performing Arts, Speech and Debate,
or Practical Arts
1 credit in physical education to include the integration of
health
8 electives
2 credits in foreign language
2 credits in electives
4 electives
3 credits in single vocational/career education
program and 1 elective credit OR
3 credits in single career/technical certificate dual
enrollment and 1 elective credit OR
4 credits in vocational/career education (including 3
credits in 1 sequential career and technical
education program)
It is more important now than ever to plan ahead by selecting the right courses in high
school. There are specific requirements for obtaining a high school diploma and qualifying
for admission to a college or university.
Florida’s Academic Counseling and Tracking for Students, FACTS.org, is an online student
advising system the Florida Department of Education provides to help students make
informed choices about their education.
Bright Futures Scholarship Requirements for 2012 Graduates
The Florida Bright Futures Scholarship Program’s purpose is to reward students for their
academic achievements during high school by providing funding to attend postsecondary
education in Florida.
Florida Academic Scholar (FAS) and Florida Medallion Scholar (FMS) Awards
Requirements include the following:
16 credits of college preparatory academic courses
- 4 English (3 with substantial writing)
- 4 mathematics (Algebra 1 level and above)
- 3 natural science (2 with substantial lab)
- 3 social science
- 2 foreign language (sequential, in the same language)
3.5 weighted GPA in the above courses, 100 community service hours, and a best
composite score of 1270 on the SAT (based on combined Critical Reading and Math
sections only) or 28 on the ACT (excluding the writing section) to be a Florida Academic
Scholar
3.0 weighted GPA in the above courses, 75 community service hours, and a minimum
score of 970 on the SAT (based on combined Critical Reading and Math sections
only) or 20 on the ACT (excluding the writing section) to be a Florida Medallion
Scholar
Up to 2 additional credits from courses in the academic areas listed above or in fine arts
courses from the student’s high school transcript may be used to raise their Bright Futures
GPA.
Gold Seal Vocational Scholars (GSV) Award
Requirements include the following:
16 core credits required for high school graduation
- 4 English
- 4 mathematics (including Algebra 1)
- 3 natural science
- 3 social science (U.S. History, World History, U.S. Government, and Economics)
- 1 Fine OR identified Practical Art; OR .5 credit in each
- 1 physical education (to include integration of health)
3.0 weighted GPA in the core credits required for graduation*
A minimum of 3 career and technical education credits in 1 vocational program
taken over at least 2 academic years with an unweighted 3.5 GPA in those courses
Test Scores – Students must earn the minimum score listed below on each section
of the College Placement Test (CPT), SAT, or ACT (test sections cannot be combined)
- CPT: Reading 83/Sentence Skills 83/Algebra 72
- SAT: Reading 440/Math 440 (Information at http://www.collegeboard.org)
- ACT: English 17/Reading 18/Math 19 (Information at http://www.act.org)
30 community service hours
Test Score Requirements for Bright Futures
Academic Scholar
Medallion Scholar
YEAR SAT ACT SAT ACT
2012 1270 28 980 21
2013 1280 28 1020 22
2014 1290 29 1170 26
* College or career preparatory diplomas may be used to qualify for GSV, with appropriate
career and technical education electives.
For other ways to qualify for Bright Futures and for more information, visit http://
www.floridastudentfinancialaid.org/ssfad/bf/. For other financial aid information, visit
the Office of Student Financial Assistance at http:/www.FloridaStudentFinancialAid.org.

1530 Shumate Drive, Bartow, FL 33830
(behind Bartow High School’s football stadium)
P.O. Box 391, Bartow, FL 33831
PCSB Courier Route E
863-534-0519
Fax 863-519-3791
www.polkeducationfoundation.org
The Polk Education Foundation (PEF) was founded in 1988 and is a direct support organization of the Polk County School
Board. We are a non-profit 501(c)3 organization to which all donations made are tax deductible. The Polk Education
Foundation’s endowment has a current market value of $3.4 million and interest from the endowment along with funds raised
from individuals and businesses support the programs we administer. Over $30,000,000 has been raised since the PEF’s
inception to support programs and initiatives that tax generated dollars cannot fund. Programs / services with appropriate
contact noted below.
Susan Copeland Lou Ann Antonelli Shirley Brosie
Executive Director Administrative Assistant Account Specialist
863-534-0434 863-534-0519 863-534-5073
Susana.copeland@polk-fl.net louann.antonelli@polk-fl.net shirley.brosie@polk-fl.net
• Teacher of the Year Banquet (sponsorship and tickets / seating)
• Superintendent Scholars
• Superintendent’s Partner Awards (nomination process)
• Scholarships for graduating seniors
• Fill-A-Bucket (gather hygiene items for homeless students w Project Hearth)
• Free School Physicals
• Uniform and Backpack Grants
• GED Grants
• Offers for Parents
• Offers for PCSB Staff
• Free Teacher Market
• Just One for the Kids (employee payroll deduction)
• Stepping Out for Education (Dancing with the Stars style annual fundraiser)
• Take Stock in Children Scholarship Program (includes ChairScholars)
Susan Fenich
Teresa Choquette
Program Coordinator Student Advocate
863-519-8077 863-519-8076
susan.fenich@polk-fl.net tchoquette@polk-fl.net
• AmeriCorps Polk Reads
Vicki Ginda
Kristen Gartrell
Program Coordinator Program Assistant
863- 519-8638 863- 519-8638
vickig.ginda@polk-fl.net Kristen.gartrell@polk-fl.net
• Grants: Teacher to Teacher / School to School Connection, Progress Energy, School Matching etc.
Miranda Collins
Program Coordinator
863-534-0803
miranda.collins@polk-fl.net

RISK MANAGEMENT & INSURANCE DEPARTMENT
The Risk Management & Insurance Department manages the insurance benefits for the School Board
and its employees. These insurance benefits include Group Health & Life Insurance benefits, Property,
Auto Liability, General Liability, Workers ’ Compensation, and other related insurance products.
TELEPHONE NUMBER: 863-519-3858
FAX NUMBER: 863-534-5085
STAFF
Joy Myers
TITLE
Director - Risk Management
EXTENSION
5-Digit -
55678
Jean Fowler
Tiffany Combee
Secretary III
Responsibilities: Vehicle Accidents, Student Injuries and General
Liability, Workers' Compensation
Supervisor - Employee Benefits
2231
2227
Belinda Hancock
Clerk Specialist
Responsibilities: Workers' Compensation (employee injuries), Vehicle
Accidents, Student Injuries, General Liability
2226
Jennifer Hooper
Benefits & Quality Control Specialist
Responsibilities: Communications, Tax Sheltered Annuities
2224
Bill Gainer Analyst - Benefits and Risk Management 2228
Teresa Green
Senior Technician - Risk Management
Responsibilities: Leave of Absence & FMLA, Disability, Group Health
Benefits, Administration Office Support
2223
Nicolle Rodriguez Clerk Specialist
Responsibilities: New Employee Benefits, Group Health Benefits,
COBRA, Administration Office Support
2221
Kathy Faulkner
Clerk Specialist - Retiree Benefits
Responsibilities: Retiree Health Benefits, Group Health Benefits, Life
Insurance Benefits, Administration Office Support
2225
Katherine Davis BlueCross BlueShield On-Site Clinical Care Coordinator 519-8044 Ext. 56665
Connie Ashley BlueCross BlueShield On-Site Representative 519-8799

OTHER IMPORTANT CONTACT INFORMATION:
Workers' Compensation
Provider - BCBS of Florida - OptaComp
To report an injury call - 1-888-313-2015
All injuries must be reported, even if the injured worker does not require medical treatment. The First
Report of Injury should be made by the school. If possible, please have the injured employee available
at the time of the call. The triage nurse will need to speak with the injured employee to obtain specific
information.
If injured employee is not working at the time the school contacts OptaComp, please provide them with
the employee’s contact information so that the triage nurse may contact the employee.
For additional information or if you have any questions, please contact Belinda Hancock - Risk
Management Clerk Specialist at 519-3858 ex 2226.
BCBS OptaComp - Medical Authorizations & Medical Related Questions
Lynda Askew, Nurse Case Manager
Phone: (800) 545-6565 Ext. 25354
Linda Poche, Nurse Case Manager
Phone: (800) 545-6565 Ext. 37815
BCBS OptaComp - Claims Related & Billing Questions
Mildred Cintron, Adjuster
Phone: (800) 545-6565 Ext. 37732
Linda Straw, Adjuster
Phone: (800) 545-6565 Ext. 37817
STUDENT ACCIDENT INSURANCE
Provider - School Insurance of Florida
To report an accident, fax the completed injury form to (407) 798-0296
As a public service to the community, the Polk County School Board purchases a supplemental student accident
insurance policy for all full time students. If a student is injured during school classes or other activities that are
exclusively school sponsored, school funded, school scheduled and directly supervised by a Polk County school
employee, the policy could help parents pay for some of the accident related medical expenses.
If a student is injured because of an accident/incident during school hours, and needs additional medical treatment
you need to:
• Complete a Student Accident Report form and fax it to School Insurance of Florida (407) 798-0296).
Forms are provided to each school nurse. If you have any questions or need additional forms, please
contact Jean Fowler at 863-519-3858, ext. 2231.
• Fax a copy of the Student Accident Report to: Risk Management (863-534-5085), attn: Jean Fowler
• IMPORTANT: You should keep a copy of the report in your files along with any statements from witnesses
to the incident.

Dial ESE 2011-2012
ADMINISTRATION
ASSISTANT SUPERINTENDENT OF LEARNING SUPPORT: Nancy Woolcock - 534-0930
EXCEPTIONAL STUDENT EDUCATION DIRECTOR: Diane Callaway- 534-0966
Facilitators and Specialist
ESE DISTRICT STAFF:
Terri Jenks, Administrative Secretary, 534-0931 or 51688
Vickie Griffis, ESE Budgetary Accountant, 534-0933 or 51690
Ann Hild, Secretary/Receptionist, 534-0930
Marie Giberson, Secretary (ESE File Room), 519-8862
Chris English, Network Specialist 519-8328
Nima Pewitt, Compliance Staffing Specialist, 534-0930
Emotional/Behavioral Disabilities (EBD)
Gifted/ Medicaid
Autism Spectrum Disorder (ASD)
ASD Resource Teacher
Speech Language Pathologist/ASD
Intellectual Disabilities
Specific Learning Disabilities
Speech Impaired and Language Impaired
Transition Facilitator
Speech/Language Pathologist (LAAT)
Secretary
Fax #
TBA
Christina Williamson
TBA
Denisse Santos
Patricia Krouson
TBA
Barbara Pack
Meryl Chayt
Cathy Lerner
Joanne Stidham
Aimee Hoag
534-0930
534-0930
534-0930
534-0930
534-0930
534-0930
534-0930
534-0930
534-0930
534-0930
534-0934
534-0922
ESE Transition Program Karen Toppin ESE Senior Manager 534-0930
Sites
Southeastern University Transition Program
Warner University Transition Program
USF Transition Program
Traviss Transition Program
Ridge Transition Program
Florida Inclusion Network (FIN)
Contact
Charlene Schultz
TBA
Becky Riley
Bill Wagner
Sandra Harper
Phone
667-5915
638-1398
667-7904
499-2700
419-3060
Florida Inclusion Network Facilitator
Inclusion Facilitator
Secretary
Fax #
Bonnie Dupuis
Maggie Miller
Celese Bartlett
519-8893
519-8893
519-8893
519-7563
SEDNET
SEDNET Project Manager
RtI: Behavior Trainer
Secretary
Fax #
Amy Looker
Karen Shetter
Rita Hoffmann
534-0930
534-0930
534-0954
534-0031

ESE PRE-K Angela Bottom, ESE Senior Manager (519-8870)
Pre-K Psychologist
Pre-K Psychologist
S/L Pathologist
Educational Diagnostician
Educational Diagnostician
S/L Pathologist
ESE Pre-K Secretary
Child Find Specialist
Child Find Specialist
Prekindergarten Staffing Specialists
FAX #
Joe Butash
TBA
Sharon Acosta
Kathy Kopp
Nikki Sherwin
Shannon Whittemore
Jennifer Leeks
Mary Kelly
Terri Orme
Georgia Clark , Jerri Waszkiewicz
519-8870
519-8870
519-8870
519-8870
519-8870
519-8870
519-8870
647-4264
647-4263
519-8870
519-7559
ESE Area Offices
Northwest Area ESE Office 499-2826 or 54582 Fax: 499-2822
Leslie Allore, ESE Senior Manager
Barbara Stewart, Behavior Specialist
Eula Dixon, Secretary
Faye Luster, Michelle Styron, Maggie Reynolds, Deirdre
Wright, Staffing Specialists
Southeast Area ESE Office 534-7480 or 51142 Fax: 519-3627
Teri Bronson, ESE Senior Manager
Katreena Eichar, Behavior Specialist
Kim Boone, Secretary
Sharon Alcorn, Mildred Hill, Fraenda Satchel-Carter, Marie
Elliott, Staffing Specialists
East Area ESE Office 679-4456 or 68876 Fax: 679-4463
Teresa “Terry” Fields, ESE Senior Manager
Twanna Davis, Behavior Specialist
Sherrie Hearn, Secretary
J. C. Torres, Wendy White,
Northeast Area ESE Office 956-2082 or 53484 Fax: 956-2082
Teri Crace, ESE Senior Manager
Kathy Wunderlich, Behavior Specialist
Stephanie Haney, Secretary
Sabrina Mitchell, Edie Rodgers, Donna Sherrard, Staffing
Specialists
Southwest Area ESE Office 648-3248 or 53109 Fax: 648-3254
Lisa Martin, ESE Senior Manager
Ruth Lee, Behavior Specialist
Cindy Mills, Secretary
Marilyn Connally, Karen Hyman, Shelley Marvel, Staffing
Specialists
Private School Staffing Specialist
TBA
Bartow Airbase
534-0930 FAX 534-0031
DJJ Staffing Specialist
Bernard Wells Florida Sheriffs Villa 533-0372
Program Personnel
Hospital/Homebound
Audiologist/ Vision & Hearing Screeners
Occupational & Physical Therapy
Special Olympics/Very Special Arts
Speech/Language Diagnostician
ADD Parent Liaison
Parent Liaison
Hearing Impaired Itinerant Staff
Visually Impaired Itinerant Staff
Orientation & Mobility Staff
Rehabilitation Nurse NW Area Office
Rehabilitation Nurse NC Support
PACE (Winter Haven Behavioral Health)
Family Network on Disbilities
Contact Kim Boone
Anthony Mercadante
Judy Sanders
Kimberly McHugh
Lorrie Prince
Hope Workman
Beverly Brimer
Cindy Holmes
Roberta Dailey
Mark Mayo
Susan Markulec
Donna Harvard
Wayne Bassarear
534-7480
499-2986
298-7567
679-4456
534-7445
534-0930
534-0930
534-7460
534-0476
534-0476
499-2826
291-5313
967-7596
1-800-825-5736

Florida Diagnostic and Learning Resources System (FDLRS)
Sherwin Holmes Senior Manager – FDLRS 647-4258
Child Find Specialist
Child Find Specialist
HRD Specialist
HRD Specialist
HRD Specialist
Parent /Transition Specialist
Technology Specialist
Technology Facilitator
Planning and Assessment Specialist
Secretary, In-Service Specialist
Mary Kelly
Terri Orme
Jolene Ahlschwede
Kathy Mullens
Jamie Yost
Laura Taft
Lourdes Day
John Ringleb
Diane Bennett
Tracy Hannah
647-4264
647-4264
647-4258
647-4258
647-4258
647-4258
647-4258
647-4258
647-4258
647-4258
Fax-647-4257

STUDENT SERVICES
School based itinerant and district office Student Services personnel assist schools in meeting the academic, behavioral,
health, and mental health needs of students and families. Assistance is provided via direct service delivery, staff training,
program and policy development, implementation, and evaluation. Student services personnel, programs, and services are
as follows:
School Psychologists – Provide prevention and intervention programs for students, parents, and school personnel.
Services include crisis intervention, facilitating school wide Response to Intervention, individual and group counseling,
consultation with parents and teachers, research/program evaluation, and assessment of student academic and behavior
problems.
Social Workers – Home/school communication, student attendance connecting families to community resources,
counseling, crisis intervention, social-developmental histories/adaptive behavior assessments for students, participate in
Positive Behavior Support and school’s Problem Solving Teams.
Guidance Counselors – Academic, career, personal/social counseling, consultation, prevention, crisis intervention,
facilitating school wide problem solving/Response to Intervention, FACTS.org/ePEP, career, scholarship, financial aid
information, Bright Futures information, and training on child abuse reporting, bullying information, etc.
School Nurses (RNs) – Responsible for Department of Health mandates including student emergency cards, high risk list,
clinic audits, height/weight screening, scoliosis screening, school staff training on health topics, student care plans, entrance
requirements and immunizations. Provide school clinic training/supervision. Responsible for district’s Automated External
Defibrillators, school LPN services, and the provision of LPN substitute nursing services.
Prevention Nurses (RNs) – Responsible for Human Growth and Development Curriculum (sex education) for students in
grades 4-12, provide training on health topics and OSHA compliance for the district.
LPNs & Clinic Paraprofessionals – Work under the direct supervision of RNs to maintain a clean and orderly school clinic,
provide health care to students, maintain required documentation of health related activities, obtain vital signs and treatment
as needed for students, dispense student medications.
Health Education – Responsible for the district’s K-12 Health program including curriculum development, implementation,
and evaluation, (Technical assistance, training, and Resources are provided to all K-12 school personnel for curriculum
implementation.) Responsible for district’s Character Education program.
Juvenile Court Liaison – Social Work Services Personnel – Act as a liaison between the Dept. of Juvenile Justice, 10 th
Circuit Court, law enforcement and other community agencies. Issues criminal notification/information to school personnel
when students are charged with felonies and other acts of delinquency. Responsible for the district’s home education
program. Issues work waivers to students consistent with federal and state Child Labor Laws. Responsible for Driver License
Attendance program.
Substance Abuse and Violence Prevention Personnel – Provide substance abuse & violence prevention education, drug
assessments and arrange drug screenings for students. Involved in student competitive club drug testing. Administer
district’s Prevention Survey (Grades 6-12). Annually updates Administrative Code for Administrators.
Teenage Parent Programs, Child Care Services – Responsible for implementation of the Teenage Parent Programs which
are voluntary, specialized programs designed to meet the needs of pregnant and parenting teens and their children. In
addition to academics and parenting education, ancillary services include child care, transportation, coordinated health and
social services for parents and their babies. The program is offered to students who wish to remain at their home school, at
two specialized teen parent programs and through a pilot-program at Haines City High School. Supervise all Teen Parent
Early Childhood Programs and contracted local child care providers to promote the physical social, emotional, and cognitive
development of infants and toddlers. Responsible for Department of Children and Families mandates to maintain all child
care services regulations and requirements.
Employee Wellness Personnel – Responsible for improving employees’ and retirees’ health through health screenings,
education, high-risk intervention, and disease or condition management.
Student Services information and forms can be located in: Outlook Public Folders → Student Services

Contact Student Services for information on the following ……………….
• Mental Health Services
• Intervention Assistance Team –Response to Intervention technical assistance
• Child Abuse Reporting
• Crisis Intervention
• Suicide Prevention
• Threat Assessment
• Bullying – violence prevention
• Social Skills – Behavior Management Training
• Substance Abuse prevention resources
• Student Drug Testing
• Student Attendance (truancy issues, driver license suspension/revocations, etc.)
• Student records - confidentiality – FERPA – Release of student records
• School entrance – Immunization Requirements
• Student Entry Form
• Foster Children & Families
• Missing children
• Department of Children & Families – Heartland for Children concerns
• Health Services (immunizations, 911 calls, communicable diseases, school clinics, OSHA)
• Communicable disease concerns
• Health Education
• Human Growth & Development (Sex Education)
• Home Education
• Student Work Waivers
• Character Education resources
• Employee health – wellness issues
• Automated external defibrillators
• CPR – First Aid – health clinic issues
• OSHA compliance training
• Teenage Parent Programs
• Stress Management (Wellness)
• Driver License Attendance
District Student Services Staff:
Linda Troupe, Director, Student Services 534-0928
Pam Stein, Senior Manager, Psychological Services 534-0958
Donna McDonald, Senior Manager, Social Work Services 534-0024
Audrey Kelley-Fritz, Senior Manager, Prevention/Health/Wellness 291-5355
LaTonnja Key, TAP Coordinator, Child Care Services 534-0930
Debbie Zimmerman, Manager, Wellness 648-3057
Cathy Boek, Manager, Safe & Drug Free Schools 291-5355
Robbin Chapman, Health Services (Lead) R.N. 291-5355
Kay Noble, Guidance Specialist, Secondary Schools 534-0027
Madonna Wise, Guidance Specialist, Elementary Schools 519-8197

ESOL Procedures Changes and Pertinent Information
for the 2011-2012 School Year
All procedure changes are based on the EDC report conducted in the 2009-10 school year and
the FTE audit findings conducted in the 2010-11 school year.
Pre-School (Kindergarten) Placements: (review/new)
o All Pre-School students (LY-T) were tested in May to determine placement for the 2011-12
school year. If the student scored FES, he/she was changed to ZZ in Genesis. If the student
scored LES/NES, then he/she was changed to LY in Genesis. All paperwork was completed by
the district staff and sent to the schools via courier. If a student wasn’t tested in May, he/she
will need to be tested during the first few days of school. If the student scores FES, he/she will
become LF and be monitored for 2 years.
IPT Tests: (review)
o Students in ESOL for more than 3 years MUST have an anniversary test 30 days BEFORE
their anniversary test date. (See ESOL Procedures Calendar Checklist for dates.) The CELLA
can only be used for the anniversary test for students that have entered the ESOL program in
August.
Eligibility Letter: (review/new)
o Must be sent home every year with every LY indicating the CELLA results. This must be
completed within 30 days of the start of school.
New EXIT Criteria: (review)
o The ESOL Department has completed the paperwork for all K-2 students based on the CELLA
results and IPT Oral Test. All students proficient on both were exited. All students not
proficient on CELLA or IPT were continued in the ESOL Program. All paperwork was sent to
the schools via courier.
o 3-12 students were exited with a proficient score on the CELLA and a 3 or higher on the FCAT
Reading OR a passing IPT Reading/Writing score, if the tests were given in the same school
year. All students not proficient were continued in the ESOL Program. The paperwork for all
students has been completed and sent to the schools via courier.
Returning Students: (new)
o All LY students who have withdrawn from the district for more than 9 months must be retested
upon reentry in Polk County Schools.
Grade Followups: (new)
o Grade Followups will no longer be printed in the ESOL Department and sent to the schools. An
email with directions will be posted in the District Weekly Email at the end of each grading
period.
NOTES: (review)
ELL Folders will be reviewed periodically by the assigned ESOL TRST.
Notification of missing forms and pending cases will be emailed to the ESOL contact on a regular
basis.
ESOL Procedures Notebooks should be in the Assistant Principal’s office. We will be sending
additions to this notebook soon. It is posted in Public Folders for your convenience.

ESOL Procedures Calendar Checklist
2011-2012
The following is a list of the most common activities requested of the schools with ELL students.
All personnel assigned to the school that assist with any of the following activities should have a
copy of this list. If you have any questions, please contact your school’s TRST. The items in RED
were error findings in the recent audit. We will be audited next year. Please adhere to the dates
given. PLEASE CHECK OFF EACH ITEM AS IT IS COMPLETED.
August
22 ____ Print monthly ESOL Report - LYs and LPs (DEM024) – verify names on
report from last year. Do the following:
____ If a student has an entry date of August, 2005, remove the 130 code.
____ If the student has an entry date of September 2006, 2007, or 2008 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ File the DEM 024 report in ESOL Procedures Notebook.
23 ____ Middle and High Schools start testing new students.
(IPT Oral and Reading/Writing)
23 ____ Elementary schools give IPT Oral Test to new students in grades 3-5.
September
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File
report in ESOL Procedures Notebook.
____ If a student has an entry date of September, 2005, remove the 130 code.
____ If the student has an entry date of October 2006, 2007, or 2008 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement, even if the score is LES or NES.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited!
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of October 2009 or before meet with the teacher. If the student is
doing well academically, no action is required on your part. If the student
is struggling academically, hold an ELL meeting to determine if he/she
needs to be placed back into the ESOL Program.
7-9 ____ Elementary schools give IPT R/W test to all students in grades 3-5 who scored FES
on the IPT Oral.
10-17 ____ Elementary schools start giving the IPT Oral to grades K-2.

ESOL Procedures Calendar Checklist
2011-2012
October
2 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File
report in ESOL Procedures Notebook.
____ If a student has an entry date of October, 2005, remove the 130 code.
____ If the student has an entry date of November 2006, 2007, or 2008 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement, even if the score is LES or NES.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Fill out FCAT Modification Forms for all LYs 3 rd through 12 th grade.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of November 2009 or before, meet with the teacher. If the student
is doing well academically, no action is required on your part. If the
student is struggling academically, hold an ELL meeting to determine if
he/she needs to be placed back into the ESOL Program.
10-14 FTE week
12 ____ Print LEP Plans and file in students’ ELL folders inside cum folder.
15 ____ Print LEP Plans for students added this week and file in ELL folder in cum folder.
November
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of November, 2005, remove the 130 code.
____ If the student has an entry date of December 2006, 2007, or 2008 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of December 2009 or before, meet with the teacher. If the student
is doing well academically, no action is required on your part. If the
student is struggling academically, hold an ELL meeting to determine if
he/she needs to be placed back into the ESOL Program.
____ Email concerning procedures for printing the ESOL Grade Followups will be in
the Weekly District Email.

ESOL Procedures Calendar Checklist
2011-2012
December
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of December, 2005, remove the 130 code.
____ If the student has an entry date of January 2007, 2008, or 2009 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of January 2010 or before, meet with the teacher. If the student is
doing well academically, no action is required on your part. If the student
is struggling academically, hold an ELL meeting to determine if he/she
needs to be placed back into the ESOL Program.
January
2 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of January, 2006, remove the 130 code.
____ If the student has an entry date of February 2007, 2008, or 2009 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of February 2010 or before, meet with the teacher. If the student
is doing well academically, no action is required on your part. If the
student is struggling academically, hold an ELL meeting to determine if
he/she needs to be placed back into the ESOL Program.

ESOL Procedures Calendar Checklist
2011-2012
February
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of February, 2006, remove the 130 code.
____ If the student has an entry date of March 2007, 2008, or 2009 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of March 2010 or before, meet with the teacher. If the student is
doing well academically, no action is required on your part. If the student
is struggling academically, hold an ELL meeting to determine if he/she
needs to be placed back into the ESOL Program.
13-17 FTE WEEK
8 ____ Print LEP Plans and file in students’ ELL folders inside cum folder.
11 ____ Print LEP Plans for students added this week and file in ELL folder in cum folder.
____ Email concerning procedures for printing the ESOL Grade Followups will
be in the Weekly District Email.
March
1 ____ Print monthly ESOL Report (LYs and LPs) - verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of March, 2006, remove the 130 code.
____ If the student has an entry date of April 2007, 2008, or 2009 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of April 2010 or before, meet with the teacher. If the student is
doing well academically, no action is required on your part. If the student
is struggling academically, hold an ELL meeting to determine if he/she
needs to be placed back into the ESOL Program.
5-April 6 CELLA Testing

ESOL Procedures Calendar Checklist
2011-2012
April
2 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of April, 2006, remove the 130 code.
____ If the student has an entry date of May 2007, 2008, or 2009 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of May 2010 or before, meet with the teacher. If the student is
doing well academically, no action is required on your part. If the student
is struggling academically, hold an ELL meeting to determine if he/she
needs to be placed back into the ESOL Program.
11-22 FCAT Testing
____ Email concerning procedures for printing the ESOL Grade Followups will
be in the Weekly District Email.
May
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of May, 2006, remove the 130 code.
____ If the student has an entry date of June 2007, 2008, or 2009 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of June, August, and September 2010 or before, meet with the
teacher. If the student is doing well academically, no action is required on
your part. If the student is struggling academically, hold an ELL meeting
to determine if he/she needs to be placed back into the ESOL Program.

ESOL Procedures Calendar Checklist
2011-2012
June
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of June, 2006, remove the 130 code.
____ Email concerning procedures for printing the ESOL Grade Followups will
be in the Weekly District Email.
Enjoy your summer! You’ve earned it!

August 4, 2011
TO:
FROM:
SUBJECT:
All School Principals
Fred Murphy, Assistant Superintendent
Rob Davis, Director of Operations
Support Services Division
Service Matrix
FRED L. MURPHY
Assistant Superintendent
Support Services/Facilities & Operations
Support Services
(863) 534-7309
(FAX) 863-519-3776
Facilities & Operations
(863) 534-0620
(FAX) 863-534-0833
Well, it’s that time again. School will be starting soon and it is important that you be able to
contact the appropriate person in our division for transportation or disaster preparedness
assistance. Talking to the appropriate person makes resolving your concerns so much easier.
To that end, we have attached a copy of our Service Matrix for your use.
If we can be of assistance to you, your staff, or your parents, please use the enclosed Quick
Reference Service Matrix to ensure that you contact the person best suited to resolve your
concern. In most instances, calls should be directed to the Area Manager’s Office or the
general transportation number (534-7300). Please do not refer general information
questions to me personally as it will require transferring the parent once again.
We hope that the beginning of school is safe and rewarding for you and your staff.
Thanks for all that you do in supporting our division.

SCHOOL BOARD OF POLK COUNTY
Facilities & Operations Division
SERVICE MATRIX
2011-12
Administration: Fred Murphy ........(fred.murphy@polk-fl.net).......... 534-0620 51435
Richard Alderman (richard.alderman@polk-fl.net) .......... 534-0611 51427
Jack English .........(jack.english@polk-fl.net) ................. 534-0615 51431
Doug Dodgson .....(doug.dodgson@polk-fl.net) .............. 534-0721 57979
Larry Helton .........(larry.helton@polk-fl.net).................. 519-7562 67696
Greg Rivers ..........(greg.rivers@polk-fl.net) ................... 519-8987 57199
Architectural Services: Richard Alderman (richard.alderman@polk-fl.net) .......... 534-0611 51427
Peggy Bunn ..........(peggy.bunn@polk-fl.net) ................. 534-0747 51543
Construction Services: Greg Rivers ..........(grev.rivrs@polk-fl.net)..................... 519-8987 57199
Gerald Peavy ........(gerald.peavy@polk-fl.net)................ 534-0605 51421
B1 Shop Rory Luce .............(rory.luce@polk-fl.net)…….. .. .……534-0613 51429
Custodial Services: Doug Dodgson .....(doug.dodgson@polk-fl.net) .............. 534-0721 57979
Energy Management: Mark Lester ..........(mark.lester@polk-fl.net) .................. 519-8733 51028
Stephen Monti ......(stephen.monti@polk-fl.net) .............. 519-8734 51029
Caroline Weaver ..(caroline.weaver@polk-fl.net)............ 534-7884 69494
Environmental Services: Porcha Williams ...(porcha.williams@polk-fl.net) ........ 519-8511 58175
Maintenance Services: Jack English .........(jack.english@polk-fl.net) ................. 534-0615 51431
David Murphy ......(david.murphy@polk-fl.net)............... 519-8232 57173
B2 Shop Robert Blackburn .(robert.blackburn@polk-fl.net)........... 534-0873 51657
B3 Shop Keith Waterfield ...(keith.waterfield@polk-fl.net) ............ 534-0870 51654
CWAC Shop Noel Palmer .........(noel.palmer@polk-fl.net) .................. 614-9013 -------
L4 Shop Doug Castile .........(doug.castile@polk-fl.net)................. 413-2028 59010
L6 Shop Sonny Boyette ......(bruce.boyette@polk-fl.net)............... 648-3582 53096
LW9 Shop James Cobb ..........(james.cobb@polk-fl.net).................. 678-4272 53461
UA1 Shop Dwight Marsh ......(dwight.marsh@polk-fl.net) ............... 534-0850 51754
WH5 Shop Tim Smith ............(tim.smith@polk-fl.net)…….... .……965-6290 50195
Planning & Concurrency: Larry Helton .........(larry.helton@polk-fl.net).................. 519-7562 67696
Brenda Taguri ......(brenda.taguri@polk-fl.net) ............... 519-8298 57311

Caroline Weaver
Auburndale Central Elementary
Auburndale Senior
Boswell Elementary
Brigham Academy
Caldwell Elementary
Churchwell Elementary
Denison Middle
Dr. N.E. Roberts Elementary
Eagle Lake Elementary
East Area Adult School
Elbert Elementary
ESE Center-Bartow Airbase
Garner Elementary
Griffin Elementary
Inwood Elementary
Jewett Middle Academy
Jewett School of the Arts
Karen Siegel Academy
Kathleen Elementary
Kathleen Middle
Lake Alfred-Addair Middle
Lake Alfred Best
Lake Alfred Elementary
Lake Gibson Middle
Lake Gibson Senior
Lake Region Senior
Lake Shipp Elementary
Lena Vista Elementary
Maintenance L7
Maintenance WH5
Mark Wilcox Center
North Lakeland Elementary
Padgett Elementary
Pinewood Elementary
Polk City Elementary
Sleepy Hill Elementary
Sleepy Hill Middle
Snively Elementary
Socrum Elementary
Stambaugh Middle
Tenoroc Senior
Tenoroc Support Services
Wahneta Elementary
Wendell Watson Elementary
Westwood Middle
Winter Haven Senior
Steve Monti
AC Shop
Aerospace Academy
Anna Woodbury Elementary
Bill Duncan Excel Center
Blake Academy
Carlton Palmore Elementary
Cleveland Court Elementary
Combee Elementary
Crystal Lake Elementary
Crystal Lake Middle
Dixieland Elementary
Doris Sanders Learning Center
Dwight Smith Center
Fort Meade Middle/Senior
Gause-Riverside Academy
George Jenkins Senior
Harrison School for the Arts
Highland City Elementary
Highlands Grove Elementary
Jesse Keen Elementary
Jim Miles Center
Kathleen Senior
Kingsford Elementary
Lakeland Highlands Middle
Lakeland Senior
Lakeland Support Services
Lawton Chiles Middle Academy
Lewis Elementary
Lincoln Academy
Maintenance L4
Medulla Elementary
Mulberry Middle
Mulberry Senior
Oscar Pope Elementary
Philip O’Brien Elementary
Purcell Elementary
Rochelle School of the Arts
Scott Lake Elementary
Sikes Elementary
Southwest Elementary
Southwest Middle School
Spessard Holland Elementary
Travis Career Center
Valleyview Elementary
Wagner Elementary
West Area Adult School
Winston Elementary
Woodlake Center
Mark Lester
Alta Vista Elementary
Alturas Elementary
Bartow Elementary Academy
Bartow Senior
Bartow Middle
Bartow Support Services
Ben Hill Griffin Elementary
Bethune Academy
Boone Middle
Chain of Lakes Elementary
Daniel Jenkins Academy
Davenport Elementary
Davenport School of the Arts
District Office
Don E Woods
Dundee Elementary
Dundee Ridge Middle
Eastside Elementary
Floral Avenue Elementary
Frostproof Elementary
Frostproof Middle Senior
Garden Grove Elementary
Gause Academy
Gibbons Street Elementary
Haines City Senior
Homeland Vocational Center
Horizons Elementary
Lake Hamilton Warehouse
Lake Marion Creek Elementary
Lake Wales Support Services
Laurel Elementary
Loughman Oaks Elementary
Maintenance LW9
Maintenance UA1
McLaughlin Middle
Palmetto Elementary
Polk Life and Learning Center
Ridge Career Center
Ridge Community Senior
Roosevelt Academy
Sandhill Elementary
Spook Hill Elementary
Stephens Elementary
Summerlin Academy
Union Academy Magnet
Warehouse

Maintenance Shops
L4 L6 LW9 UA1 WH5
Doug Castile Sonny Boyette James Cobb Dwight Marsh Tim Smith
Blake Elem Aerospace Academy Alta Vista Elem Alturas Elem Auburndale Central Elem
Churchwell Elem Bill Duncan Center Babson Park Elem Anna Woodbury Elem Auburndale Senior
Combee Elem Carlton Palmore Elem Ben Hill Griffin Elem Bartow Adult & Community Berkley Elem
Doris Sanders Center Cleveland Court Elem Bethune Academy Bartow Airbase Boswell Elem
Griffin Elem Crystal Lake Elem Boone Middle Bartow Elem Academy Brigham Academy
Jesse Keen Elem Crystal Lake Middle Chain of Lakes Elem Bartow Middle/Compass Caldwell Elem
Kathleen Elem Dixieland Elem Daniel Jenkins Academy Bartow Senior/IB Denison Middle
Kathleen Middle Dwight Smith Center Davenport Elem Central W/H, B1, B2, B3 Discovery Academy
Kathleen Senior George Jenkins Senior Don Woods Center County Office East Area Adult
Lake Gibson Middle Harrison School of Arts Dundee Elem Eagle Lake Elem Elbert Elem
Lake Gibson Senior Highland City Elem Dundee Ridge Middle Floral Avenue Elem ESE Outreach
Lawton Chiles Midd Acad Highlands Grove Elem East Area Office Food Services Garner Elem
Lincoln Ave Academy Kingsford Elem Eastside Elem Fort Meade Middle/Senior Inwood Elem
Live Oak Academy L7 Shop Frostproof Elem Gause Academy Jewett School of Arts
McKeel Academy Lakeland Best Frostproof Middle/Senior Gause-Traviss Jewett Middle
McKeel Elem Lakeland Highlands Middle Garden Grove Elem Gibbons Street Elem Karen Siegel Academy
N.E. Roberts Elem Lakeland Senior Haines City Best Jean Odell Learning Center Lake Alfred Addair Middle
North Lakeland Elem Lakeland Teen Parent Haines City Senior/IB Lake Region Senior Lake Alfred Best
Padgett Elem Medulla Elem Hillcrest Elem Lake Shipp Elem Lake Alfred Elem
Rochelle School of Arts Mulberry Middle Horizons Elem Lewis Elem Lena Vista Elem
Sleepy Hill Elem Mulberry Senior Janie Howard Wilson Elem Pinewood Elem Mark Wilcox Center
Sleepy Hill Middle Northwest Area Office Lake Marion Creek Elem Snively Elem North Central Area Office
Socrum Loop Elem Oscar J. Pope Elem Lake Wales Best South Central Area Office North Central Special Svcs
Wendell Watson Elem Philip O'Brien Elem Lake Wales Bus Garage Southeast Adult North East Area ESE
West Area Adult Purcell Elem Lake Wales Senior Spessard Holland Elem Polk City Elem
Winston Elem R. Bruce Wagner Laurel Elem Stephens Elem Stambaugh Middle
Scott Lake Elem Loughman Oaks Elem Summerlin Academy Tenoroc Bus Garage
Sikes Elem McLaughlin Middle Transportation/Bus Garage Tenoroc Senior
Skyview Bus Garage Palmetto Elem Union Academy Westwood Middle
Southwest Elem Polk Avenue Elem Wahneta Elem Winter Haven Senior
Southwest Middle
Ridge Community Senior
Traviss Vocational
Ridge Teen Parent
Valleyview Elem
Ridge Vocational
Woodlake Center Ridgeview Elem Countywide Shops:
Roosevelt Academy
B2 Shop-Robert Blackburn
Sandhill Elem
B3 Shop-Keith Waterfield
Spook Hill Elem
CWAC-Noel Palmer

POLK COUNTY SCHOOLS/CUSTODIAL SERVICES
Custodial Services Contact Numbers as of 6/10/11
Doug Dodgson, Director 5 Digit Jody Renfroe, Admin. Assistant 5 Digit
Office: 534-0721 Home: 648-2860 57979 Office: 534-0721 57979
Fax: 519-3792 or 57977 Cell: 559-7275 RADIO Fax: 519-3792 or 57977 RADIO
ALLTELL: 409-4709 NINE TEN
Andy Danboise - Custodial Operations Tina Reese, Secretary 5 Digit
Cell: 512-8987 RADIO Office: 534-0721 57979
ONE Fax: 519-3792 or 57977 RADIO
John Wood - Custodial Training
Cell: 559-7267
District Office Custodian Contact: TEN
Judy Kohlbeck: Office: 519-8985 Cell: 528-4989 L7 Warehouse: 413-2032 or 59014
Ted Williams: Office: 519-8985 Cell: 559-7268 Alain Nunez cell: 863-393-2658
Jarold Payan: Office 519-8985 Cell: 510-4170 Cell: 863-393-3419
Grounds Department
Tom White, Grounds Manager 5 Digit
Office: 534-0721 Home: 956-2938 57979
Fax: 519-3792/57977 Cell: 559-7273 RADIO
SEVEN
L-7 Repair Shop: 413-2034 or 59016
West Area
Shirl ey Griffith, West Cus todial Manager
5 Digitit
James Ellison, Ass t . Mgr.
5 Digitit
Main Office: 534-0721 Home: 206-9640 58445 Main Office: 534-0721 Home: 537-5212 58445
Area Office: 603-6203 Cell: 269-6224 RADIO Area Office: 603-6203 Cell: 559-7272 RADIO
SIX
SIX
Enis Castro, Asst. Mgr.
Leon Perry, SW Custodial Assistant Manager
Main Office: 534-0721 Main Office: 534-0721 Home: 858-3788 RADIO
Area Office: 603-6203 Cell: 510-4461 Area Office: 603-6203 Cell: 559-7271 FIVE
Southeast Area
Judy Kohlbeck, SE Custodial Manager 5 Digit Teddy Williams, SE Custodial Assistant Manager 5 Digit
Main Office: 534-0721 Home: 956-0177 57109 Main Office : 534-0721 Home: 967-6156 57109
Fax: 519-8986 or 57110 RADIO Fax: 519-8986 or 57110 RADIO
Area Office: 519-8985 Cell: 528-4989 TWO Area Office: 519-8985 Cell: 559-7268 TWO
Jarold Payan, Asst. Mgr.
Main Office: 534-0721 Fax: 519-8986
Area Office: 519-8985 Cell: 510-4170
Northeast Area
David LeBlanc, NE Custodial Manager 5 Digit Maria Cuadrado, Asst. Mgr.
Main Office : 534-0721 Home: 692-1167 53480 Main Office : 534-0721 Fax: 679-4392
Fax: 679-4392 RADIO Area Office:678-4289 Cell: 510-4458
Area Office:678-4289 Cell: 632-3187
FOUR
Orlando Torres, Asst. Mgr.
Main Office : 534-0721 Fax: 679-4392
Area Office:678-4289 Cell: 559-7270

SCHOOL BOARD OF POLK COUNTY
Support Services Division
SERVICE MATRIX
2011-2012
Support Services Switchboard………….534-7300
PLEASE CALL THE LISTED NUMBER IF YOU HAVE QUESTIONS ABOUT:
Bus Drivers or Bus Routes: Area 01 Chris Lovelady .....(chris.lovelady@polk-fl.net) .............. 534-7343 55152
(See reverse for area schools) Area 02 Brenda Young ......(brenda.young@polk-fl.net)............... 534-7308 51167
Interim Area 03 Matt Miller ...........(matt.miller@polk-fl.net) .................. 534-7307 51166
Area 04 Lynn Harvey ........(lynn.harvey@polk-fl.net) ................. 534-7304 51163
Area 05 Darlene Cloutier ...(darlene.cloutier@polk-fl.net)............ 534-7301 51160
Area 06 Margie Patterson ..(margie.patterson@polk-fl.net)........... 534-7305 51164
Area 07 Susan Hernandez .(susan.hernandez@polk-fl.net)........... 534-7306 51165
Area 08 Jeffery Davis ........(jeffery.davis@polk-fl.net)................. 534-9246 50330
Area 09 Teresa Mills .........(teresa.mills@polk-fl.net)……...……534-9248 50332
Director of Operations Rob Davis ............(rob.davis@polk-fl.net) .................... 534-7315 51174
Assistant Director of Operations Lum Thornhill ......(lum.thornhilljr@polk-fl.net) ............. 519-8599 58329
Employment Opportunities: Kayla Smith ......... (kayla.smith@polk-fl.net) .................. 534-7300 51159
Safety: Jim Bailey ............(james.bailey@polk-fl.net) ................ 534-7313 51172
Larry Hermes .......(larry.hermes@polk-fl.net) ................ 534-5053 51739
Tommy Walker ....(tommy.walker@polk-fl.net).............. 534-7329 51185
Vehicle Services:
Director of Vehicle & Safety Service David Milhorn….(david.milhorn@polk-fl.net)................534-7312 51171
Bartow Service Center Mark Cochenour ..(mark.cochenour@polk-fl.net) ........... 534-7324 51180
Tenoroc Service Center Mike Spivey .........(michael.spivey@polk-fl.net)............. 499-2720 54473
Lake Wales Service Center Greg Pitts .............(greg.pitts@polk-fl.net) .................... 678-4275 56638
Supervisor Don Stephenson ...(don.stephenson@polk-fl.net) ............ 519-8308 57332
Routing & Field Trips: Martha Purvis .......(martha.purvis@polk-fl.net)............... 534-7302 51161
Rhonda Smith ......(rhonda.smith@polk-fl.net)................ 534-0426 58323
Teresa Smith ........(teresa.smith@polk-fl.net) ................. 534-0444 58324
Susan Johnson ......(susan.johnson@polk-fl.net) .............. 534-7303 51162
Courier Services: Lum Thornhill ......(lum.thornhilljr@polk-fl.net) ............. 534-7315 51174
Jean Brannen ........(jean.brannen@polk-fl.net)................ 534-0702 51500
Waste and Recycling: Scott Reeves ......... (scott.reeves@polk-fl.net) ................. 534-5052 51738
Safe Schools and Greg Bondurant ....(greg.bondurant@polk-fl.net)............. 534-9251 50338
Emergency Disaster Preparedness: Ann Marshall .......(ann.marshall@polk-fl.net) ................ 534-9253 50340
Martha Kenna ......(martha.kenna@polk-fl.net)............... 534-9252 50339
Administration: Fred Murphy ........(fred.murphy@polk-fl.net) ................ 534-7309 51168
Rob Davis ............(rob.davis@polk-fl.net) .................... 534-7315 51174
David Milhorn .....(david.milhorn@polk-fl.net) .............. 534-7312 51171
Greg Bondurant .... (greg.bondurant@polk-fl.net) ............... 534-9251 50338

AREA 1 AREA 2 AREA 3 AREA 4 AREA 5 AREA 6
Chris Lovelady-: 534-7343 Brenda Young: 534-7308 Matt Miller: 534-7307 Lynn Harvey: 534-7304 Darlene Cloutier: 534-7301 Margie Patterson: 534-7305
WH Achievement Academy (AUB) Bill Duncan (Mulb-GJHS) WH Achievement Academy (WH) WH Achievement Academy (LW) A.C.E. Charter A.C.E. Charter
Auburndale Senior Blake Academy (S.LKLD) Boswell Best (WH) AYP- Chain of Lks & Garden Grove LKLD Achievement Academy AYP Highland Grove
Auburndale Central Elementary Crystal Lake Middle Acad (S.LKLD) Brigham Academy AYP Denison Middle (LW & D.R.M) Bill Duncan (N.LKLD) AYP- LKLD Highland Middle
Bartow IB (AUB & PC) George Jenkins Senior Chain of Lakes Elementary Bartow IB (LW and FP) Blake Academy AYP-Southwest Middle
Boswell Best (AUB & PC) Highlands Grove Elementary Countywide (WH) Bartow SR (LW Opt Out) Churchwell Elementary AYP- Watson Elementary
Bill Duncan (AUB-THS) Kingsford Elementary Denison Middle Ben Hill Griffin, JR. Elementary Crystal Lake Middle Acad (N LKLD) LKLD Achievement Academy
Boswell Elementary Lakeland Highlands Middle Don Woods (WH) Boswell Best (LW -FP) Dixieland Elementary Bartow IB (All LKLD -Mul)
Caldwell Elementary Lawton Chiles Middle (S.LKLD) Dwight Smith Countywide (WH) Countywide Dwight Smith Griffin Elementary Bill Duncan (Lakeland)
Dwight Smith (AUB) Lincoln Avenue Academy (S.LKLD) Eagle Lake Elementary Don Woods (LW-FP) Jesse Keen Elementary Blake Academy
Discovery Academy Medulla Elementary Elbert Elementary Dundee Elementary Reg Ed Kathleen Senior Boswell Best (LKLD)
Garner Elementary (ESE NW-WH) Mulberry Middle Garden Grove Elementary Dundee Ridge Middle (LW) Kathleen Middle Carlton Palmore Elementary & AYP
Haines City IB (AUB & PC) Mulberry Senior Garner Elementary Frostproof Middle/Senior & AYP Kathleen Elementary Cleveland Court Elementary
Harrison Arts Cnt (AUB & PC) North Lakeland Elementary (S.LKLD) Harrison Arts (WH) Frostproof Elementary Lake Gibson Senior Combee Elementary
Lake Alfred Addair Middle Purcell Elementary IB East (WH) Harrison Arts (LW-FP) Lake Gibson Middle Crystal Lake Elementary
Lake Alfred Elementary Rochelle School of Arts (S.LKLD) Jewett Middle Academy McLaughlin Middle Lawton Chiles Middle Crystal Lake Middle
Lena Vista Elementary Scott Lake Elementary Jewett School of Arts Pace Program (LW-FP) Lincoln Avenue Academy Crystal Lake Middle Academy (S.LKLD)
WH Pace Center (AUB) Sikes Elementary Lake Region Senior PSC Chain O' Lakes (LW-FP) North Lakeland Elementary Doris Sanders
PSC Chain of Lakes (AUB) Southwest Elementary Lake Shipp Elementary PSC Lakeland (LW-FP) Padgett Elementary Dwight Smith Countywide (LKLD & Mul)
PSC Collegiate (AUB) Southwest Middle Pace Program (WH-LR) Ridge Teen Parent (LW-FP) Roberts Elementary Harrison Arts (LKLD -Mul)
Polk City Elementary Traviss (Mulb-GJHS) PSC Chain of Lakes (WH-LR) Ridge Career Center (LW-FP) Rochelle School of Arts IB East (N.LKLD & Mul)
Ridge Teen Parenting (AUB) Valleyview Elementary PSC Collegiate Charter Roosevelt Academy (LW-FP-HC-WH) Sleepy Hill Elementary Lakeland Senior
Ridge Career Center (AUB) Wagner Elementary Pinewood Elementary Spook Hill Elementary Sleepy Hill Middle LKLD Teen Parenting (LKLD & Mul)
Roosavelt Academy (AUB-PC) Snively Elementary Summerlin Academy (LW-FP) Socrum Elementary Lawton Chiles Middle
Stambaugh Middle USF (W.H.) Warner Southern College(LW-FP-HC-WH) Wendell Watson Elementary Lincoln Avenue Elementary
Summerlin Academy (AUB & PC) Wahneta Elementary Winston Elementary North Lakeland Elementary Choice
Tenoroc Senior (Old AUB zone only) Westwood Middle Oscar J. Pope Elementary
Traviss (AUB & PC) Winter Haven Senior Pace Program (LKLD-Mul)
USF (AUB & PC)
Philip O’ Brien Elementary
PSC Collegiate Chart (LKLD-Mul)
Rochelle School of Arts
SEU (LKLD & Mul)
Summerlin Academy (LKLD & Mul)
Tenoroc Senior (LKLD)
Traviss (LKLD)
USF (LKLD & Mul)
AREA 7
Susan Hernandez: 534-7306
AREA 8
Jeffery Davis: 534-9246
AREA 9
Teresa Mills: 534-9248
WH Achievement Academy (HC) Karen Siegal Academy Bowell BEST (HC) Eastside Elementary Alturas Elementary Harrison Arts (BA-FM)
Alta Vista Elementary Lake Marion Creek Elementary Bethune Academy Harrison Arts (HC-Ridge) Anna Woodbury Elementary Highland City Elementary & AYP
AYP Denison Laurel Elementary Boone Middle Horizon Elementary Bartow Achievement Academy Jean O’ Dell Life and Learning
Bartow IB (HC) Palmetto Elementary AYP- Chain of Lks & Garden Grove IB/Summerlin (Ridge & HC) Bartow Senior Lewis Elementary
Don Woods (HC Sr) PSC Collegiate Charter (HC & Dundee) AYP-Lk Marion Creek Elementary Loughman Oaks Elementary Bartow IB (FM-BA) PSC Lakeland (BA-FM)
Dundee Elementary PSC Chain of Lakes (HC & Dundee) AYP-Dundee Ridge Pace Program (HC) Bartow Middle SEU (FM-BA)
Dundee Ridge Middle (HC-PO) Ridge Teen Parenting (WH) AYP Palmetto PSC Collegiate (HC) Bartow Elementary Academy Spessard Holland Elementary & AYP
Dwight Smith (WH) Ridge Career Center (WH) AYP Stambaugh Middle (HC) Ridge Teen Parenting (HC) Bill Duncan Center (BA-FM) Stephens Elementary
Haines City Senior Sandhill Elementary Lk Alfred Addair (HC) Ridge Career (HC) Boswell Best (FM & BA) Summerlin Academy (WH-BA-FM)
Haines City IB Summerlin Academy (HC & Dundee) Ctywd McLaughlin (LKLD & Dw Smith) Ridge Community Senior Compass Charter Traviss (BA-FM)
Harrison Arts (HC & Dundee) Daniel Jenkins Academy Middle Roosavelt Academy (HC-WH) Dwight Smith Countywide (FM-BA) Union Academy
Davenport School of Arts Warner Southern (HC-WH) Floral Avenue Elementary USF (BA-FM)
Don Woods (Ridge) Fort Meade Middle/Senior Warner Southern College (FM)
Gause Academy
WH-Pace Program (BA-FM)
Gibbons Street Elementary

MOST COMMON AUDIT FINDINGS
1. Money - Collecting, Reporting and Depositing
When the policies listed below are followed, each employee involved in the
process can show they have properly performed their duty and passed
along the responsibility to the next person in the process.
a. Collections not turned in daily to school office.
b. Receipts not completed at the time money is submitted to
school office.
1) Report of Monies Collected form (RMC) not signed
and/or dated by teacher and/or by financial secretary
when the money is submitted. RMC is a transmittal
form, shows both parties are agreeing to the amount of
money being turned in to the office.
2) These RMC and Official Receipt must be written in ink.
c. Deposits made late to the bank. Funds must be deposited
within five working days after receipt and on Fridays.
d. Deposit reports not submitted timely to Internal Accounts.
The money may be in the bank, but it will not be entered into
SAP until the deposit reports are by Internal Accounts.
e. Donations of $500 or more not submitted for board approval.
This includes monies from support organizations, companies,
the public, etc. Eagenda is used for this approval process.
What Can Go Wrong?
a. Teacher leaves money collected in her classroom. The money is stolen
and the teacher must reimburse the district out of their personal funds.
b. Teacher leaves money and RMC in the school office. They do not ask
anyone to “receive” the money, sign off on the RMC and give them an
Official Receipt.
I. Money is stolen- teacher must reimburse the district for this
money out of their personal funds.
II. The amount, as shown on the RMC, is more than the money left in
the office. Neither the financial secretary nor the teacher can
prove the amount of money collected. Completing and signing
the RMC and Official Receipt at the time the money is submitted
to the office protects both individuals.

III.
RMC and/or Official Receipt written in pencil. The obvious
problem here is that dollar amount can be changed after the
amount was agreed to and signed off by both parties.
2. Pre-numbered Documents
Report of Monies Collected forms (RMC) and Official Receipts (OR) are the
two kinds of pre-numbered documents discussed here. Any lost Official
Receipts or Reports of Monies Collected must be reported to Internal
Accounts, and any void pre-numbered receipts must be turned in to
Internal Accounts in accordance with Internal Accounts policies 1.121 and
1.122 (4).
a. Lost or unaccounted for RMC’s and/or OR’s. Pre-numbered
documents are a crucial part of internal control. In order for this
control function to work, all RMC’s and OR’s must be accounted for.
Internal Accounts tracks all RMC’s and OR’s issued. They also track
every RMC and OR that are attached to your school’s deposit report.
b. Not all copies of voided RMC’s and/or OR’s are submitted to Internal
Accounts. All copies of Report of Monies Collected forms and the
white original and blue copies of Official Receipts must be turned
into Internal Accounts.
c. If a RMC is lost by a teacher, they must send a letter to the principal
explaining that the document was lost, date and sign it and then that
letter is sent to Internal Accounts.
d. The financial secretary must keep a log of all RMCs that she issues so
that she can account for all RMCs. If a financial secretary looses a
RMC or OR, she needs to do the same.
e. We all know that mistakes can happen. Internal Audit is concerned
when these “mistakes” happen too often.
What Can Go Wrong?
a. Anyone with access to an RMC and/or OR can collect money, give out one
or both of these forms as a receipt, and then pocket the money. The
person who gave them the money got a receipt and thinks all is fine. They
do not know that this person is destroying the receipt and keeping the
money. If we don’t account for every RMC and OR, we would never know
that this had happened. We have discovered numerous frauds where this
method was used.

a. If all copies of the voided document are not destroyed, the same
thing can happen as mentioned above. (There is the one exception
on Official Receipts where only the white original and blue copies
must be turned in. We have this exception because the Official
Receipts are issued in booklets, so the original is not perforated and
would be difficult to tear out and us.)
b. It is in the financial secretary’s best interest to keep a log of all
RMC’s used, issued to teachers, voided, etc. If the financial
secretary does not keep a log of the activity she can’t keep up with
all the RMC’s she has issued during the year.
3. Fund Raisers
a. Approval of the fundraiser occurring after the start of the fundraiser,
or not at all.
b. Financial report for fundraiser not submitted, not submitted timely
or not signed.
What can go wrong?
a. If the Fundraising Activity Approval (Form 828) is not presented to
the principal for his/her approval, then the principal may not be
aware of this event and cannot exercise control over the activity.
b. The information collected on Form 828 is often helpful when there
are discrepancies over who is in charge, where the money is to be
deposited, how the money is to be spent, etc. These completed
forms should be retained for audit purposes, as well as for historic
data.
c. If the Financial Report for Fund Raising Activity (Form 829) is not
completed, the principal may not know that there was a loss on the
event. This could cause a deficit in that Internal Account, which must
be explained in writing, by the principal at year-end. Getting this
form timely, reviewing it and discussing any losses with the sponsor
at that time, can prevent “surprises” at year-end.
4. Outside Organizations
Be sure you know what they can and can’t do.
a. Dues & Fees- look at the approved list. Any money collected on any
of these items MUST go into Internal Accounts.
b. Be sure there is proper segregation between outside organizations’
activities and the school’s activities. If it is a booster group’s

fundraiser, the boosters must sign the contract, deposit the money in
their bank account, be sure the invoice is in their name, pay the
invoice from their bank account and their members must do all of
the collection of money.
5. Procurement Card
a. Insufficient receipts to support purchases. You want to be sure you
have invoices that prove what you purchased.
b. Split purchases exceeding the $500 limit ($250 for Title I). This is
circumventing policy.
c. User’s name/signature and/or date not on the monthly report. This
is part of the district’s internal controls over the use of procurement
cards.
What can go wrong?
Ultimately the use of the procurement card could be limited or the card could be
cancelled.
6. Payroll
a. Payroll entries on SAP not approved by the principal. Principal
is responsible for approving his staff’s payroll.
b. SAP posting errors and omissions
1) Absences not recorded in SAP
2) Wrong date or type of leave posted to SAP
3) Excess Compensatory time recorded in SAP- Secretary
enter the hours, SAP calculate time and a half when
appropriate.
4) Excess leave charged to employee on SAP, i.e. employee
was at work, but charged leave.
5) Absence code for leave without pay not entered in SAP
resulting in employee receiving a paycheck, so employee
was overpaid.
6) Absences not posted timely to SAP. Often, when
absences are not routinely posted as they occur, they
are never posted.
7) Compensatory time earned and used not posted to SAP.
c. Employees working outside their normal work time.

1) Some employees worked less than their normal time but
did not have a reduction in pay.
2) Some employees worked over their normal work time
but it was not paid, also was not pre-approved. Some
non-exempt employees recorded more than their
scheduled work hours on their timesheets that was not
pre-approved or compensated. This is a wage and hour
problem. Peg Brenner will discuss this with you.
d. Leave forms
1) not completed
2) filled out but were incomplete, inaccurate and/or not
prepared timely
e. Employee time records were not sufficiently documented to
support normal work time.
1) Non-exempt employees- not all time in and out was
shown on time record, also information missing from
time sheet, like last name and dates.
2) Employees documenting presence on timesheets when
on leave
3) Teachers not indicating presents at all on one or more
days during the week
4) Teachers must sign (initial) in and out, not use check
mark
5) Time entries not legible, not in ink, manual changes on
time card not approved by supervisor, name not on time
sheet or time card, etc.
f. Custodians using compensatory time other than during the
holiday breaks.

Internal Account Policy Changes effective June 28, 2011
1.050 SCHOOL SAFES
‣ All schools must have a permanently installed burglar and fire safe. The Maintenance Dept.
should be contacted for assistance to ensure it meets proper standards.
‣ A current log must be maintained at the school of anyone that has access to the safe.
‣ Access should be limited to only those employees who require access to carry out their job
duties.
‣ The combinations should be changed whenever there is a change in personnel that had
access to the safe and/or at the end of every third year.
1.009 CASH COLLECTIONS AND DEPOSITS
‣ Someone other than the financial secretary must open all mail received in the office.
1.122 OFFICIAL RECEIPT
‣ Direct Collections in the office either by mail or students/parents paying in person must be
receipted by someone other than the financial secretary.
‣ Official receipts for direct collections in the office must have two signatures, the first by the
initial collector and the 2nd by the financial secretary. (Note: two signatures on the OR are
not required for collections outside of the office that are supported by an RMC signed by
the teacher.)
‣ “Cash” or “Check” must be noted on Official receipts for direct collections in the office.
1.121 REPORT OF MONIES COLLECTED
‣ “Cash” or “Check” must be indicated on Report of Monies Collected forms.
1.036 APPROVING AUTHORITY OF GENERAL STUDENT BODY ACTIVITIES
(8) Vending machines
‣ Sponsorship checks/commissions- No more than 15% may go into the faculty account. The
rest goes into general account and/or academic incentives.
‣ The policy remains the same for commissions from vending machines located in the teachers’
lounge not accessible to students-100% of commissions may be deposited to the Faculty Account.
FORM 829-FINANCIAL REPORT FOR FUND RAISING ACTIVITY
‣ A reconciliation is required on p.2 of Form 829 Financial Report for Fund Raising Activity for
Yearbook Sales: Total number of books purchased, sold and remaining on hand. Form is
available on Public Folders.
Prepared by Carol Matthews 7/11/11

PRINCIPAL’S CHECK LIST – INTERNAL ACCOUNTS
Deposit Requirements
Deposit report must be signed by the principal – please monitor the following:
• Deposits should be made at least weekly – and always before
weekends and holidays – verify every Friday (and before any
holiday) that secretary has made a deposit. We do realize that
athletic events on Friday night can’t be deposited until
Monday, but it must be deposited on Monday – no later.
• All deposit paperwork should be filled out in ink, corrections
should be lined through and initialed by person who changed
the report – ask questions if this is not done
• Report of Monies Collected (RMC) forms must be signed and
dated by the teacher turning in the money and by the
secretary receiving the money – since this is a transmittal
form, it is essential that both the dates on this form are the
same day
• Dates on RMC should be recent- if not, question why there
has been a delay
• Be sure your staff knows when they sign the RMC they are
attesting that they counted the money and agree that the
amount is correct – this protects both the person turning in
the money and the person accepting the money. This should
be emphasized in orientation, staff meetings, etc.
• Donations of $500 or more must receive board approval- if you
see a donation on the deposit report, be sure the eagenda
item for board approval has been submitted
TEACHERS MUST TURN IN COLLECTIONS DAILY – again, this is for their own
protection. If the money is left in their office and it comes up missing….they are
responsible. This one is a definite opportunity for theft.

Internal Audit
Information that is the Responsibility of Principals/Schools to Send or Maintain
Internal Audit
Report or Information Time of Year Needed Method of Reporting
Maintain forms for receipts of
funds. These include; unused
Reports of Money Collected
Forms, Official Receipt books,
Admission Tickets on hand,
Report of Tickets Sold and
Deposit report with supporting
documentation.
Maintain logs for receipts of
funds. These include Official
Receipts and Report of Monies
Collected.
Maintain Fundraiser forms
including Approval Form (Form
828) and Financial Report (Form
829). Approval Form should be
completed and approved by
principal for all fund raising
activities.
Maintain Contracts. Principal has
authority to enter into contractual
agreements for certain contracts as
listed in Internal Accounts Manual
policy 1.013.
Maintain copies of Purchase card
monthly report, receipts, and credit
card statements.
Annual Financial Report (Form
830) AFR
Deposits should be made at least
weekly. Money should be kept in
locked safe until deposited.
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Due August 1
Weekly –before weekends
and holidays
Records should be available for
review by Internal Audit staff at
any time. Records should be
retained at least three years.
Records should be available for
review by Internal Audit staff at
any time. Records should be
retained at least three years
Records should be available for
review by Internal Audit staff at
any time. Records should be
retained at least three years.
Contracts should be available for
review by Internal Audit staff at
any time. Records should be
retained at least three years.
Records should be available for
review by Internal Audit staff at
any time. Records should be
retained at least three years.
Completed form sent to Carol
Matthews in Internal Audit.
All funds collected must be
deposited with in 5 working days
after receipt and on Fridays.
Principal need to verify that
deposits are made timely.
1

Internal Audit
Report/Information Time of Year Needed Method of Reporting
All monetary donations of $500
or more are to be sent to the
Superintendent for Board approval
through Eagenda.
All gifts of property or
equipment with a value of $750
or more are to be sent to the
Superintendent for Board
approval.
All internal accounts should be
solvent at the end of each school
year.
Ongoing
Ongoing
Ongoing
Forms are to be completed and
sent to the Superintendent’s office.
Contact Carol Trudell in Business
Services for the form.
Forms are to be completed and
sent to the Superintendent’s office.
Contact Carol Trudell in Business
Services for the form.
Internal Account Manual policy
1.001 (11) states “In no case shall
an account have a deficit
unencumbered balance at the end
of the school year”. The principal
will receive a letter if an internal
account has a deficit balance at
year-end. The principal is
expected to provide information
explaining how the deficit balance
will be cleared.
Payroll – Gross to Net Report Ongoing Principal should review Gross to
Net Report each pay period and
initial their approval.
Payroll- SAP attendance records Ongoing Principal should periodically
review SAP leave postings and
compare to leave slips.
There are many policies and procedures that principals are required to follow in the Internal Accounts Manual.
The items listed above are the main areas of non-compliance found in the audits performed by Internal Audit.
The ultimate responsibility for following these policies and procedures is the school principal.
2

TRAINING FOR TEACHERS
MONEY COLLECTIONS, RMC’S, AND OFFICIAL RECEIPT
REPORT OF MONIES COLLECTED FORM (RMC)
o Internal Accounts policy # 1.121
‣ Is a transmittal form for turning money in to the office and when
properly signed by the responsible part in the office it serves as a
receipt for the person who collected the money. It also serves the
purpose of providing evidence that students have made
payments, which is particularly important with regard to
payments for items to be delivered at some future date.
‣ Form eliminates the need for the issuance of Official Receipts by
persons collecting money outside of the school office. The
obvious purpose of this procedure is to relieve the teacher or
sponsor of the burden of completing numerous documents in
connection with collections from students. Instead, the teacher
or sponsor will simply prepare a RMC and turn money in to the
school office.
‣ If student requests a receipt, the student should be referred to
the office to make the payment and will then be issued an Official
Receipt.
‣ All RMC’s shall be prepared in INK and entries for an individual
student shall be made in his/her presence. Any erroneous
information must be invalidated by lining through such
information and entering the correct information above or below
the erroneous information.
‣ If it should be necessary to void a RMC for any reason, the voided
report should be turned in (all the pages) with the properly
completed report which replaces it.

‣ Do not hold money. Don’t wait until you collect all the money for
a fund raiser or other event before you turn it in. Turn in money
and completed RMC every day. Get a new RMC each day.
‣ You may choose to attach a roster, or student list to the RMC and
mark “See Attached” as long as all the required information is
either on the RMC or attached (i.e. Student name, description of
collection, account to be credited, amount of each collection, cash
or check, signature and date.)
Official Receipt
o Internal Accounts Policy # 1.122
‣ The Report of Monies Collected form should be signed and
dated by the secretary when received and an Official Receipt
should then be issued to the teacher or sponsor who collected
the funds from students providing documentation that the
funds were turned into the office.
‣ If you do not get an Official Receipt, ask for one. This is your
proof of what you turned in.
o PCSB- EMPLOYEE HANDBOOK & BENEFITS INFORMATION
‣ Money Collection – This section of the handbook summarizes
the above information (IA Manual Policy) and further states
that “each form is numbered and the school is held
accountable for each form. If it becomes necessary to void a
RMC form, write void on it and return it to the finance
secretary” - it also adds that “The financial secretary should
also sign and date the RMC and return it to you with an Official
Receipt attached. Your copy of the RMC and the OR should be
kept in a safe place.” This is your proof that you turned the
money in and how much money you turned in.

The last sentence is in bold type and says, “All money
collected should be turned in to the office daily with the RMC
form as described above. Follow these procedures to avoid
possible suspension and/or termination of employment.”
FUNDRAISERS
CONTRACTS
o Internal Accounts Policy Appendix D, Section B
‣ Fund Raising Activity Approval Form (00828) is required to be
completed prior to each fundraiser and signed by the sponsor
and principal.
‣ Financial Report for Fund Raising Activity Form (00829) must
be filed with the principal’s office within 10 days after the
close of each fund raising activity to determine and document
the fundraiser’s profitability.
o Internal Accounts policy 1.013
‣ Policy allows only the principal to sign certain contractual
agreements such as yearbooks, school pictures, printing of
newspapers and other publications, graduation invitations,
caps and gowns and other similar contracts relating to Internal
Account Activity.
PURCHASING CARDS
o Purchasing Card Manual
‣ An itemized receipt is required for all expenditures. The
summary charge slip is not sufficient. The receipt should
indicate the nature of the expense, the individual charges and
whether sales tax was charged.
‣ The card user must sign and date the Monthly Procurement
Card Purchase Report when the card is checked out and
returned.

Training for Athletic Booster Organizations
The School Principal is charged with the responsibility of operating a successful school including
operational matters related to finances. As such, the principal must be knowledgeable of and
involved in, to the extent necessary, financial matters of school-affiliated organizations. It is
expected that principals and the officers and members of school-affiliated organizations will
work cooperatively to achieve the mission, vision and goals of the school and the School Board.
For this to occur, the principal shall be given authority to set guidelines for any and all
organizations that wish to be affiliated with the school. The public is often unaware of the
difference between the school itself and its affiliated organizations. To this end, the principal
must be knowledgeable of the actions of any groups operating on behalf of the school. There
should be a clear distinction between funds that are to be deposited into Internal Accounts as
opposed to those that will be deposited into and accounted for through outside organizations.
• Florida High School Athletic Association Bylaws, Article 7-7.1.2 says “All phases of
interscholastic athletic activities within a member school, including the activities of booster
clubs, parent groups, etc. shall be under the principal’s supervision.
• Internal Accounts policy 1.001 (9) states that all organizations connected with or operating
in the name of the school, which obtain monies from the public, shall be accountable to the
School Board.
• Internal Accounts policy Appendix D, Item E-2 states that all such organizations may be
subject to an audit by the School Board’s Internal Auditor.
• Obtain unique Federal tax identification number for organization from IRS, required per
Internal Accounts policy Appendix D, Item E-3.
• Obtain unique sales tax exemption certificate from for organization from State of FL,
required per Internal Accounts policy Appendix D, Item E-3.
(needed if more than two fundraisers held each year).
• All funds handled by school board employees during normal working hours shall be included
in and become part of the internal funds of the school- Internal Accounts Policy 1.001 (8)
• No school employee is allowed to be a signer on an external bank account. Internal
Accounts policy 1.001 (9)
• Fundraising Activity Approval Form (Form 828 and Financial Report for Fundraising Activity
(Form 829) –must be prepared and approved by the Principal for every fund raising activity
for school and outside organizations – Internal Accounts Manual Appendix D E (1) (Note:
Financial Report only recommended, not required of outside organizations)
• Outside Organizations- Principal needs to be aware of existence of all outside organizations
and see that they submit and Annual Financial Report at the end of each school year. Only
those organizations with a slate of elected officers can have outside bank accounts.
Organization must have its own Federal Tax Identification Number – NOT PERMITTED TO
USE THE DISTRICTS TIN. Also, must have its own Florida Sales Tax Exemption number. No
School Board employee may be a signer on an outside checking account connected with his

or her school. Internal Accounts Policy 1.001 (9) and Internal Accounts Manual Appendix D E
(2).
• Proceeds from athletic ticket sales must be deposited into Internal Accounts per School
Board policy and Florida High School Athletics Association.
• Coaching supplements should be paid to school employees through Internal Accounts so
that they may be processed through the Payroll department. Funds may be donated to
Internal Accounts for this purpose by the organization.
• We recommend that original monthly bank statements, periodic financial reports, minutes,
etc. be provided to the principal.
• An audit of all external accounts if strongly recommended. Such audits may be performed
by volunteers or others independent of the financial responsibilities of the group.
• We recommend that the principal appoint a school designee to oversee the record keeping
requirements of their outside organizations including the transfer of all pertinent records
from outgoing officers to incoming officers, so that there is continuity in the record keeping
and records are easily attainable for audit purposes.
• Per Internal Accounts Policy 1.003 (1), any donations from outside organizations to the
school need to be approved by the Polk County School Board if in excess of $500, $750 or
over for equipment donations must also be approved by the board
• All organizations should be reminded annually about the importance of proper invoicing and
contracts. Items ordered by support organizations should not be invoiced in the name of
the school. Contracts should bear the correct entity name.

Checklist for Outside Organizations
Organizational procedures:
• Obtain approval for establishing organization from school administration.
• Elect a slate of officers.
• Establish organizational by-laws, rules, procedures.
• Obtain unique Federal tax identification number for organization from IRS,
required per Internal Accounts policy Appendix D, Item E-3.
• Obtain unique sales tax exemption certificate from for organization from State of
FL, required per Internal Accounts policy Appendix D, Item E-3.
(needed if more than two fundraisers held each year).
• Establish bank account in name of organization with organization’s tax ID
number.
• Approve list of authorized signers for organization’s bank account.
o There should be two signatures required for all expenditures. The second
signer should only sign if there is an invoice attached for the amount of the
check and the expenditure looks reasonable.
o No school employee is allowed as an authorized signer on any external
account, per Internal Accounts policy 1.001(9).
Records to be maintained (passed on to future officers):
• Checkbook and/or check register.
• Bank statements (should be reconciled to check register monthly).
• Deposit slips/documentation noting source of funds deposited
(fund raising, donations, concessions, etc.).
• Original receipts or invoices for all expenditures.
• All original organizational documentation and minutes of meetings.
Procedures to be performed or followed:
• Complete Annual Financial Report (AFR) and submit to school administration
(ending fund balance should agree with check register year end balance and
reconciled to year end bank statement). All the organization’s bank accounts
should be included on the AFR.
• Complete PCSB Approval Form (Form 00828) for all fundraisers and obtain
approval from school principal prior to the event (copy to school).
• Complete PCSB Financial Report (Form 00829) for all fundraisers (copy to
school) at the close of each fund raising event.
• Two people should be responsible for collection of all funds at fundraisers and
concession sales. The money should be counted at the end of the event and the
two individuals should sign off that they agree to the amount of funds received.
• School employees must not handle any collections for outside organizations during
the work day. Internal Accounts policy requires any funds handled by school
board employees during normal working hours be deposited into the internal funds
of the school.

• Do not make checks payable to CASH – make the checks payable to the person
utilizing the funds or make cash withdrawals. Be sure to obtain receipts for these
payments. If receipts are not available document the use of the funds with
approval of two officers.
• Do not pay coaching supplements directly to district employees – funds should be
submitted to school for deposit in internal accounts and processed by the Payroll
department.
• A budget should be created and approved by the organization. This establishes an
estimate of the money that the organization hopes to raise during the year and the
“wish list” of how they want to spend the money.
• Financial Statements (Treasurer’s report) should be prepared at least quarterly and
should be reviewed by the organization. Funds raised and spent should be
compared to the budget. The financial statements should be scrutinized to see that
they look reasonable.
All supporting documentation for financial activity should be maintained on file and made
available for audit purposes.
***Annual Report must be filed with IRS***

Time Records
• Florida Statute 1012.68 requires that both the days present and the days absent for each
employee are reported.
• Federal Wage and Hour Guidelines require employers to report sufficient hours to cover
regularly scheduled working times for non-exempt employees (paraeducators, secretaries,
foodservice assistants, custodians, etc.) for which they are being compensated.
• Non-Exempt employees must record time in upon arrival each day and time out at the
end of each day. They must also record the amount of time taken for lunch breaks.
o Paraprofessionals are granted a paid lunch break per their Collective Bargaining
Agreement and therefore do not have to document their lunch breaks but as nonexempt
employees must document the time in and out each day.
o Time Card Procedures issued by the Custodial Services department require that
custodial employees use time clocks to punch in at the beginning of their shift and
punch out at the completion of their shift. Each custodial employee is also
required to clock in and out for lunch or dinner breaks. Any necessary manual
entries on timecards should be initialed by the custodial supervisor.
o The Food Service department has designed a timesheet to be used by Food
Service employees.
• Teachers are exempt employees and as such are not required to document time in an out
but we recommend they initial in and out each day to indicate their presence and note any
absences on their sign-in sheet.
• Employees should be reminded to sign/record time in upon arrival and out at the time of
departure each day, and not before or after the fact.
• Time records should be neatly and clearly prepared in ink. Any necessary alterations should be
clear and signed off by the employee and their supervisor.
Leave Forms
• Leave forms should be completed in their entirety by the employee requesting leave and
be signed and dated by both the employee and the principal to meet the requirements of
Florida Statute 1012.61 2 (b).
• A principal’s signature stamp should not be used on leave forms because the signature
stamp does not provide proof that the principal has seen and approved the document. The
Assistant Principal may be given authority by the principal to sign leave forms in his/her
absence.
• Leave forms must be neatly and clearly prepared in ink. The reason for sick leave must
be noted on the form for sick leave taken. The leave form serves as support for the
Prepared by Carol Matthews 7/26/11

amount and type of leave requested by the employee and charged against their available
leave balance.
• Leave forms should be maintained on file at the school for three years.
• The Employee Request for Bargained Leave form should be used to document the twohour
medical appointment leave, floating, and birthday leave, for eligible employees.
• The Application for Temporary Duty Assignment form is required to be completed by an
employee for all out of county training and in-county if a substitute is required or expense
reimbursement is requested.
Postings to SAP
• All leave including temporary duty assignment and other exceptions to normal working
hours should be posted to SAP with the appropriate absence/attendance code in a timely
manner, at least by the monthly payroll deadlines.
• Unrecorded absences result in excess cost to the District by either overuse of paid leave
during employment or payout of excess leave at termination. Care should be taken to
ensure that all employee absences are recorded on SAP and therefore charged to the
employee’s leave balance.
• Timesheets, leave forms, AESOP reports and substitute sign-in sheets should be reviewed
to ensure all absences have been posted to the SAP system and charged to the employee.
• Refer to the Absence/Attendance Codes list for the various codes to use for posting to
SAP. Some of the more common codes are as follows:
o OI00 Made Up On Other Day
o OI16 Comp Time Earned
o OI18 Comp Time Taken
o OI32 Float/Birthday Holiday
o OI43 2 HR Doc. Appt. /Mo.
o OI44 Jury Duty/Subpoena
o OI46 Normal Working Hours
o OI50 Personal Chrg to Sick
o OI52 Personal Chrg w/oPay
o OI62 Sick Leave
o OI64 Sick Leave Bank
o OI78 Temporary Duty Leave
o O182 Training Prof Dev
o OI88 Vacation
• Any variations in work hours should be documented on time records and posted to SAP
for the days on which they occur. Absence code OI00 Made Up On Other Day is used
Prepared by Carol Matthews 7/26/11

for 12 month-employees who work over one day and under another in the same week but
net their planned work time in total for the week.
• Non-exempt employees’ pay should be docked for any shortage of time that is less than
their normally scheduled work hours in any given week. Disciplinary measures should
be taken against employees who habitually work less than their normally scheduled work
hours per week. Time is calculated by rounding to the nearest quarter hour each day as
follows:
o 1-7 minutes=.00 hour
o 8-22 minutes=.25 hour
o 23-37=.50 hour
o 38-52=.75 hour
o 53-60=1.0 hour
For example, a custodian that clocks eight minutes less than his planned work day should
be docked one-quarter hour that day. Likewise, if the employee clocks over eight
minutes he should be credited one-quarter hour.
• The principal should approve all postings to SAP for payroll exceptions to employees’
normal planned working time including leave, overtime and compensatory time. In
his/her absence, an Assistant Principal should be delegated this authority. This allows the
school the opportunity to more closely monitor and help prevent unauthorized use of their
employees’ leave, overtime, and compensatory time. Particular attention should be given
to postings for the payroll secretary, as you the principal are the only other double check
for her payroll entries.
General
• Payroll expenditures make up the largest percentage of the district’s operating budget.
• Violation of established laws and policies puts an organization at increased risk of
undetected theft and errors.
• The principal is responsible for the proper accounting and administration of the school’s
payroll and therefore must sufficiently supervise and monitor the school staff to ensure
that the correct procedures and practices are in place.
• We recommend that the Principal review the Gross to Net report, overtime and
compensatory reports monthly and periodically review payroll records and SAP postings
for accuracy as well as verify that all leave forms are on file. The review should be
documented by signing and dating the reports.
• We recommend that the principal review the Gross-to-Net Report monthly before the
distribution of payroll checks. Any obvious errors such as terminated employees
receiving a check, payments to employees on an unpaid leave of absence, a current
school employee not receiving a check, inflated amounts, etc. should be further
researched at that time.
Prepared by Carol Matthews 7/26/11

• Employees who are eligible for overtime pay (or straight time pay if less than 40 hours in
a work week) must be compensated per Fair Labor Standards Act (FLSA) guidelines or
offered compensatory time in lieu of pay. Noncompliance with FLSA standards puts the
PCSB at risk of a Wage and Hour violation and possible lawsuit.
• If additional time is not pre-approved, employees should be counseled to work only
during their assigned times. Employees who habitually work more hours than their
allotted schedule without permission from their supervisor should be disciplined. Peg
Brenner, Director of Personnel should be contacted for further guidance on this issue.
• Any additional time/overtime for custodians must be approved by the Area Custodial
Manager. The reason for the overtime and the approval by the Area Manager should be
documented in writing and maintained on file with the school’s payroll records
• Employees should only be allowed to utilize compensatory time in accordance with their
respective Collective Bargaining Agreements and directives from the district.
Prepared by Carol Matthews 7/26/11

HUMAN RESOURCE SERVICES DIVISION
Dennis Dunn, Interim Assistant Superintendent
(863) 534‐0781
(863) 534‐0737 ‐ Fax
Dunn Denny Interim Assistant Superintendent, HRS 534-0729 51527 239/250
Hammond Darla Administrative Secretary 534-0730 51528 239
Certification / NCLB Phone Ext
Wingard Donna Director of Teacher Certification & NCLB 519-3631 51269 236
Certification / NCLB
Schuck Lois Sr. Coordinator, Teacher Cert./Sub Teachers 534-0743 51541 235
Alford Margaret TRST, Certification/NCLB 519-8786 54888 261
Axson Dee TRST, Certification/NCLB 519-8457 54820 249
Pfister Karen Specialist, Certification/NCLB 534-0724 51522 273
Rolling Jennifer Personnel Assistant I (Certification/NCLB) 534-0725 51523 238
Teacher Recruiting
Wilfalk Annissa Sr. Coordinator, Teacher Recruiting 519-8036 56651 262
Mills Mary Jo Personnel Asst. I, Teacher Recruiting 519-8782 54841 245
Employee Relations
Farinas José Director of Employee Relations 534-0731 51529 227
Wynn-Green Carol Analyst, Equity & Compliance 534-0513 51334 247
McCabe Laura Analyst, Negotiations & Retirement 519-3978 57284 242
Sprouse Cynthia Specialist, Employee Relations 534-0786 51573 231
Chumney Tina Personnel Assistant I (Fingerprint Processing) 534-0723 51521 234
Walker Fay Personnel Assistant I Employee Relations 519-8431 51270 228
Personnel Investigations See separate list for school/location assisgnments
Rodriguez Manny Analyst, Personnel Investigations (A - H) 534-0517 51338 246
Smith Chuck Analyst, Personnel Investigations (Q-Z) 534-0735 51533 229
Templeton Stephanie Analyst, Personnel Investigations (I-P)
519-3977 57283 251
Personnel
Brenner Peg Director of Personnel 534-0532 51351 222
Thielen Ellen Senior Coordinator, Compensation 519-3956 57249 285
Brooks Joan Analyst, Personnel 519-3969 57281 269
Coe Christie Senior Tech, Personnel (Temp Duty Leave) 519-8510 58163 248
Jones Sheilah Senior Technician, Personnel 519-3968 57280 255
Vickers Joanne Senior Technician, Personnel 519-8509 58162 252
Clanton Gail Personnel Assistant II (High Schools) 534-0733 51531 225
Edwards Cyndi Personnel Assistant II (Elementary Schools) 534-0726 51524 257
Farrior Therese Personnel Assistant II 519-3630 51268 232
Fawcett Rita Per Asst. II (Charter, Agenda, I-9, Coaches) 534-9231 51243 254
Hampton Kathy Personnel Assistant II (Middle Schools) 519-8674 58785 256
Hikes Sheila Personnel Assistant I I (Elementary Schools) 534-0703 51501 240
Williams Penny Personnel Assistant II (Elementary Schools) 519-3970 57282 272
Babb Deborh Secretary II /File Room 534-0330 55199 265
Robinson Tyleia Clerk General (File Room) 534-0330 55199 266
Sun Annette Clerk Specialist (Receptionist/Emp Verification) 534-0781 51570 221/263
SAP
LaCoy Joe SAP Senior Business Analyst for HRS 519-8085 56762 N/A
8/22/2011

Certification/NCLB Specialists' School Assignments 2011‐2012
DEE AXSON
MARGARET ALFORD
Alta Vista Elem Lakeland Highlands Middle ALPI Frostproof CDC Karen M. Siegel Academy
Auburndale Central Elem Lakeland Teen Parent Alturas Elem Kathleen Elem
Avon Park Youth Academy Lincoln Avenue Academy Auburndale Senior High Kathleen Middle School
Bartow IB Loughman Oaks Elem Bartow Elem Academy Kathleen Senior High
Bartow Middle School Mark Wilcox Center Ben Hill Griffin Elem Lake Alfred­Addair Middle
Bartow Senior High McLaughlin Middle School Bethune Academy Lake Gibson Middle School
Bill Duncan Opp Center Mulberry Middle School Brigham Academy Elem Lake Gibson Senior High
Blake Academy Mulberry Senior High Caldwell Elem Lake Shipp Elem
Boone Middle School New Horizons Combee Elem Lakeland Senior High
Boswell Elem North Lakeland Elem Crystal Lake Middle School Laurel Elem
Carlton Palmore Elem Padgett Elem Daniel Jenkins Academy Lawton Chiles Middle Academy
Chain Of Lakes Elem Philip O’Brien Elem Davenport School Of Arts Lena Vista Elem
Churchwell Elem Polk Life And Learning Ctr Denison Middle School Lewis Anna Woodbury
Cleveland Court Elem Polk Virtual School Dixieland Elem Medulla Elem
Crystal Lake Elem Purcell Elem Donald E. Woods Opp New Beginnings Youth Academy
Doris A Sanders Learning Ctr Ridge Career Center Drop Back In Academy Oscar J Pope Elem
Dr. N.E.Roberts Elem Ridge Community High Dundee Elem Pace Center for Girls
Eagle Lake Elem Ridge Teen Parent Program Dundee Ridge Middle Palmetto Elem
East Area Adult Sandhill Elem Eastside Elem Pinewood Elem
Elbert Elem Sikes Elem ESE Countywide Polk City Elem
Florida Sheriff's Youth Villa Sleepy Hill Elem Floral Avenue Elem Polk Halfway House
Fort Meade Middle­Senior Socrum Elem Frostproof Elem Polk Regional Detention Center
George Jenkins Senior High South County Center Frostproof Middle­Senior R. Bruce Wagner Elem
Gibbons Street Elem Southwest Middle School Garden Grove Elem Rochelle School Of The Arts
Haines City HS IB Stambaugh Middle Garner Elem Roosevelt Academy
Haines City Senior High Stephens Elem Gause Academy Scott Lake Elem
Highland City Elem Summerlin Academy Griffin Elem Sleepy Hill Middle School
Highlands Grove Elem Tenoroc High School Haines City Head Start Snively Elem School Of Choice
Inwood Elem Union Academy Harrison School for the Arts Southwest Elem
Jewett Academy Valleyview Elem Home Education Setting Spessard Holland Elem
Kingsford Elem Wahneta Elem Horizons Elem School Spook Hill Elem
Lake Alfred Elem Wendell Watson Elem Hospital Homebound Traviss Career Center
Lake Marion Creek West Area Adult & Comm Jesse Keen Elem Winston Elem
Lake Region Senior High Westwood Middle School Jewett School of the Arts Winter Haven Head Start
Winter Haven Senior High

Human Resource Services
Personnel Assistant School/Work Location Assignments
effective 8/1/2011
Penny Williams
(JV)
Cyndi Edwards
(SJ)
Rita Fawcett
(SJ)
Kathy Hampton
(JV)
Sheila Hikes
(JV)
Gail Clanton
(CC)
Christie Coe until
replacement hired
(CC)
Senior Techs
Anna Woodbury Elem All Sub Employees Alturas Elem Bartow Middle Alta Vista Elem Auburndale Senior Alt Ed/DJJ Adult Part-time Contract -SJ
Bartow Elem Academy
Bethune Academy
Elem Board Agenda Boone Middle Auburndale Central Bartow Senior
Bus Drivers/Bus
Attendants
AFSCME Temp Pay Request -
CC
Ben Hill Griffin Elem Coaches Brigham Academy Crystal Lake Middle Blake Academy Bill Duncan District Office All Day Teaching Assign - SJ
Carlton Palmore Elem Eagle Lake Elem Charter Schools Daniel Jenkins Boswell Elem Don E Woods Kathleen Elem
College Course Reimbursement -
CC
Davenport School of
Churchwell Elem Floral Avenue Elem Highland City Elem the Arts Caldwell Elem East Area Adult Laurel Elem Contracted Employees - CC
Cleveland Court Elem Lake Shipp Elem Highlands Grove Elem Denison Middle Chain of Lakes Elem Fort Meade Middle/Senior Non-union Employees Critical Shortage - ??
Crystal Lake Elem
Lincoln Avenue
Elem Horizons Elem Dundee Ridge Middle Combee Elem Frostproof Middle/Senior Pinewood Elem Extended Contracts -cc
Dixieland Elem Socrum Elem I-9 Jewett Middle Acad Dundee Elem Gause Academy Sleepy Hill Elem
Principals
Assistant Principals - JV
Doris Sanders
Padgett Elem
Jewett School of the
Arts Eastside Elem George Jenkins Senior Snively Elem Service Pins/Plaques - CC
Frostproof Elem Palmetto Elem Kathleen Middle Elbert Elem Haines City Senior Speech Pathologists Supplements - SJ
Griffin Elem Polk City Elem Lake Alfred-Addair Garden Grove Elem Harrison Arts Center Southwest Elem Timesheets - CC
Jesse Keen Elem Roberts Elem Lake Gibson Middle Garner Elem Int'l Baccalaureate - Bartow TDAs - CC
Karen Siegel Academy Stephens Elem Lakeland Highlands Gibbons Street Elem Int'l Baccalaureate - East
Kingsford Elem Lawton Chiles Inwood Elem Kathleen Senior
Lewis Elem McLaughlin Middle Lake Alfred Elem Lake Gibson Senior
Loughman Oaks Elem Mulberry Middle Lake Marion Creek Lake Region High
Rochelle School of the
Medulla Elem
Arts Lena Vista Elem Lakeland Senior
Oscar Pope Elem Sleepy Hill Middle North Lakeland Elem Mulberry Senior
Philip O'Brien Elem Southwest Middle Sandhill Elem Polk Virtual School
Polk Life & Learning Stambaugh Middle Spessard Holland Elem Ridge Career Center
Purcell Elem Union Academy Spookhill Elem Ridge Community Senior
Roosevelt Academy Westwood Middle Wagner Elem ROTC
Scott Lake Elem Wahneta Elem Summerlin Academy
Sikes Elem Watson Elem Tenoroc Senior
Valleyview Elem Winston Elem Traviss Career Center
West Area Adult
Winter Haven Senior
Christie Coe
School Division
7/20/10

8/2/2011
Personnel Department, HR Services Division
Peg Brenner, Director of Personnel
August 4, 2011
FAIR LABOR STANDARDS ACT (FLSA)
TERMINOLOGY REFRESHER
U.S. DOL: Department of Labor – enforces FLSA
Non-exempt: Positions that earn OT or Compensatory
Time for hours worked over 40 per work week. Ex:
Secretaries, Paras, Custodians, Maintenance,
Foodservice (all ESP, Para and AFSCME CBA positions)
(N/E).
Overtime: Payment for time worked over 40 hours/week,
at time and one half the hourly rate.
Compensatory (Comp) Time: Accrual of hours from
hours worked over 40 in a work week, to be applied to
time off later. Accrues the same as OT pay.
1

8/2/2011
FLEX TIME VS. COMP TIME
Flex Time: Must be taken in the same work week in
which the time beyond the schedule was worked. Ex:
Sue works 7.75 hours Mon-Wed, 8.5 hours on Thursday
– you may let her leave 45 minutes early on Friday! No
OT or Comp Time! Does not accrue at time and one half.
Comp Time: If the time worked beyond the schedule
cannot be offered as Flex Time in the same work week,
you must credit it to OT or Comp Time on CATS. Accrues
at time and one half. (Enter actual hours worked under
Comp Time code – CATS will calculate properly.)
APPROVALS – NON-EXEMPT (N/E)
Time worked in excess of 40 hours per work week
must be logged on a timesheet and either
a) Taken as Flex Time in the same work week, or
b) Paid at time and one half, (OT rate) or
c) Credited to Compensatory Time
REGARDLESS
of whether it was approved in advance or not!
CATS entries must be made to reflect the number of
hours worked each day and each week.
2

8/2/2011
TIMESHEETS (N/E)
Time worked must be logged onto timesheets
and keyed into CATS to properly reflect the time
actually worked.
Supervisors cannot amend a timesheet.
START TIME, END TIME, BREAK PERIODS (N/E)
N/E employees must not begin working too early,
before their normal start time. Working more than
7 minutes before the scheduled start time
constitutes OT/Comp Time.
N/E employees must not stay past 7 minutes after
their schedule ending time or it constitutes
OT/Comp Time.
Meal breaks cannot be interrupted by work, or the
meal break period must begin again
(uninterrupted).
3

8/2/2011
RESPONSIBILITY
Employees are responsible for securing
approval to work hours beyond their schedule
from their supervisor, prior to working the
hours.
Supervisors are responsible for logging time
worked properly, and for not amending
completed timesheets. Supervisors may be
held personally (legally) responsible for any/all
FLSA infractions.
QUESTIONS?
HR Services:
Ellen Thielen, Sr. Coordinator of Compensation at
x57249,
Joan Brooks, Personnel Analyst at x57281
Peg Brenner, Director of Personnel at x51351
4

Employee Relations Department
Human Resource Services Division
Due Process Handbook
Employee Discipline
A Guide for Administrators
August 2011

Table of Contents
Documentation 1
Due Process 3
Investigation 3
Progressive Discipline and Sample Letters 10
Just Cause 19

Employee Discipline:
Documentation and Investigation
This manual provides you with consistent guidelines and practical reference materials to
assist you with the critical task of documenting, investigating, and/or disciplining
employees.
Florida Statutes, District Board-adopted policies, and bargaining unit contract language
regarding employee discipline are already in place. This manual is not designed to
replace any of these. The information in this manual simply supports and supplements
those policies and procedures.
Clarification
This manual offers guidelines and references regarding employee
discipline. Employee discipline, of course, is a different process from
the employee assessment process.
Although the goal in both discipline and assessment is ultimately to improve
employee performance (hence the overall education quality), and while
both share many of the same basic requirements and legal foundations, the
two processes are, in fact, separate.
Where appropriate, assessments and disciplinary actions should be
consistent with one another. However, depending on the timing of
the disciplinary action, it is possible that the assessment tool may
not reflect the discipline. (Example: An employee may earn an
excellent evaluation, and then hours later exhibit unacceptable
behavior which results in disciplinary action.)
DOCUMENTATION
Documentation is “the record”. In any immediate or potential personnel action, be it
discipline, professional development plans, or dismissal, the only sufficient evidence is
“the record”. It ultimately must stand alone. More important, it must withstand the
careful and meticulous scrutiny of three categories of third parties.
1. Adversary Third Party: An employee’s union representative, supportive
colleagues, or even external contacts generally are prepared to attack the
information, procedures, and judgments exercised by the supervising
administrator.
1

2. Advocacy Third Party: This category consists of the area and district officials
who must concur that sound judgment and proper documentation warrant the
recommended action.
3. Neutral Third Party: This party, who may be a hearing examiner, arbitrator or
judge, has no vested interest in which of the disputing parties prevail; he/she will
review the degree to which due process has protected the charged employee from
arbitrary or capricious treatment.
When dismissal action is taken by administration, the district must prove its case.
Therefore, the district’s credibility is under scrutiny; more precisely, the credibility and
skill of the supervising administrator is likely to be perceived as “on trial”.
The supervising administrator must examine the documentation, keeping in mind the
impact that each piece of evidence will have on a neutral third party.
Remember that should you find yourself in a legal setting where you are required to
justify why an employee was released, you must be able to produce documented reasons
that are legally defensible.
Why Use Documentation?
1. Evidence: Personnel decisions are less subject to challenge and, when
challenged, are more easily defended with documentation. In court cases,
unemployment hearings, and discrimination cases, if the documentation is not timely,
accurate, and written with the aim of correcting the problem, the School Board is likely to
lose.
2. Improve performance: Documentation can provide a written set of goals or
objectives that an employee must meet to improve performance.
3. Communication: The use of documentation can improve feedback between a
supervisor and an employee.
4. Notice to the employee: Documentation provides evidence that an employee
was made aware of the rules. Generally, employees are not bound by the rules that have
not been brought to their attention nor should they be disciplined for conduct that they
did not reasonably understand was a problem.
5. A record of personnel actions: In the event that an assessment or disciplinary
action is questioned, documentation will be the key to supporting the action.
2

6. Guidelines for future performance: Documentation reduces any possible
misunderstanding concerning work rules. It also allows a supervisor to state clearly what
is expected of an employee in the future and to describe to the employee the
consequences of future infractions. For example, when a supervisor becomes aware of
unsatisfactory performance, documentation can provide evidence that an employee was
accorded progressive discipline, was adequately warned about poor performance, and
had a reasonable opportunity to improve. Hence, the employee was awarded full due
process during the investigative and reprimand stages of employee discipline.
DUE PROCESS
The Discipline Process is implemented when simple verbal correction or a letter of
concern is not enough, or the level of the infraction exceeds that which can be dealt with
in any other manner. The first step is to provide the employee the benefits of Due
Process which is nothing more than acting on the principle that all discipline proceedings
must be conducted in a manner that is fair and without malice. As a supervisor, your
responsibility to the employee includes, but is not limited to:
‣ Conducting a fact-finding interview of all parties involved in the
allegation (allowing unionized employees to have a union
representative in attendance if so requested pursuant to the
Weingarten Rule.
‣ Determining appropriate disciplinary action in consultation with
one’s supervisor and/or the Employee Relations Department as
needed.
‣ Documenting disciplinary action
‣ Administering disciplinary action
‣ Informing the employee that he/she may submit a written
rebuttal
Employees’ rights are designed to protect them from abuse or maltreatment, not
guarantee them the right to be insubordinate or to violate policy.
INVESTIGATION
Complaint Received
3

‣ If the complaint is anonymous it may be investigated, but if not substantiated
independently we do not keep the complaint document or the investigation
documents, pursuant to Florida Statute 1012.31 as well as Polk County School
Board Policy 3.006 III. Derogatory Materials: No derogatory documents, which
shall include anonymous materials, relating to an employee's conduct, service,
character, or personality shall be placed in the personnel file of such employee
except as provided for herein.
‣ All complaints are reviewed either by the Director of Employee Relations or the
Assistant Superintendent of Human Resource Services before a District investigator
is assigned.
Authorized Investigations
‣ The complaint is then assigned to an investigator based upon the geographic
location assignments (contact the Employee Relations Department if unsure of
which District investigator has been assigned to your school/worksite).
‣ If the complaint is of such a nature where removing the employee during the
investigation is warranted, said employee may be placed on Administrative Leave.
A letter, signed by the Superintendent or Assistant Superintendent for Human
Resource Services, would be presented to the employee. Additionally, depending
on the allegations, the appropriate law enforcement agency may also be notified
and/or the Department of Children and Families (DCF).
Investigating a Complaint
Occasionally, there may be situations within the scope of your responsibilities that require
you to review or investigate incidents covering a wide variety of issues and take
appropriate action or make appropriate recommendations. Supervisors must strive to
treat everyone fairly and approach all investigation from a neutral position regardless of
the sex, race, religion, national origin, sexual orientation, marital status, disability, etc., of
those involved. The purpose of the investigation is to gather facts so that you can make
a credible determination as to what happened in a given situation. If someone is thought
to have violated a policy, guideline, or procedure, conducting an effective investigation
helps to reach a conclusion that is based upon the facts available. Accurate facts lead to
sound conclusions.
4

Gathering the Facts
The site supervisor shall document all allegations or complaints both verbal and written.
Information should include, but not be limited to, at least the following:
‣ Date of Incident
‣ Persons Involved
‣ Nature of the Incident
‣ Any Necessary Immediate Action
In the initial meeting with the complainant, the purpose/objective should be to:
‣ Identify all issues
‣ Gather all material facts
‣ Determine if assistance is needed
‣ Instill confidence that the matter will be reviewed openly
In the actual interview with the person raising the issue, the most important object is to
get the facts. Get the Who, What, Where, When and Why. Were there any
observers/witnesses; are there any written documents relevant to the issue; are there
any other persons with the same or similar concerns, etc.?
Encourage the complainant to write down his/her side of the story. This will avoid
misunderstandings and ensure that you correctly understand all of the facts and issues
raised. When concluding the interview, thank the person for raising the issue and inform
the individual that he/she will be kept apprised of action taken with regard to the
concern.
Who Else Should be Interviewed?
When you receive a complaint, you must conduct interviews with all of the parties that
are involved. Potential witnesses could include:
‣ Complainant
‣ Observers of the incident, including third parties (e.g., students, parents,
staff)
‣ Anyone with relevant information
‣ People who the complainant has asked you to interview
‣ People who the subject of the investigation asks you to interview
‣ The subject of the investigation
In order to identify more witnesses, you should ask each person involved in the complaint
the names of anyone they believe might have more information to add. In addition,
with each interview, it is imperative that you remind all parties involved that
5

they are not to discuss the interview, allegation or complaint with any other
person.
Investigative Interviews with Observers
Prepare questions in advance. Pertinent questions should obtain the relevant facts that
will help clarify certain aspects of the complaint. You should also be prepared to answer
questions that interviewees are likely to ask. Be sensitive to the fact that someone being
interviewed as part of an investigation can feel stressed. Put the interviewee at ease, if
at all possible. Communicate to the interviewee what is being investigated, what role the
interviewee will play in the investigation, how the information obtained may be used, and
how confidential you will be able to keep the information obtained.
To protect the integrity of the investigation, explain the seriousness of the investigation,
explain the importance of receiving accurate truthful information the first time, explain
that you do not want speculation, and request that no other discussions occur with others
about this matter because it may influence others’ responses should they also be
interviewed. Get the Who, What, Where, When and Why.
In closing the interview, thank the individual for his/her information and time. Also,
inform the interviewee that, as a participant in the investigation, the district will not
tolerate any form of retaliation against him/her. Should this occur, he/she should contact
you immediately.
Meeting with the Subject/Employee of the Investigation
‣ Before the interview, formulate your questions.
‣ Prior to interviewing the subject, inform him/her as to the nature of the
allegation.
‣ If the employee requests a union representative, allow the employee
to contact one and have the representative present with them during
the meeting, as per the Weingarten Rule.
‣ Understand what facts are necessary to reach a conclusion and/or resolution.
‣ Save unfriendly or embarrassing questions until the end of the interview.
‣ Do not begin the interview with hostile questions.
6

The interview should begin by explaining to the subject a detailed explanation of the
issue.
‣ Explain that you want as much information from him/her as possible.
‣ Explain that, should he/she refuse to cooperate, you still have an obligation to
resolve the issue; you will be forced to base your decision upon the information
supplied by other sources.
‣ Explain that his/her unwillingness to cooperate will be considered as a factor in
your decision.
Ask the tough questions. Don’t let levels of discomfort prevent you from getting all the
answers. Get the Who, What, Where, When and Why?
Reviewing the interviewee’s answers with him/her will bring agreement with what was
said. Before concluding, encourage the individual to provide additional information that
may be valuable, and give the individual a time frame within which you expect to make a
decision.
Purpose of the Interview
The purpose of the interview is to learn facts.
To accomplish the above successfully, it requires that the investigator be able to learn,
through questioning, what the person being interviewed has observed.
Important Points behind a Successful Interview Process
Typically, the investigator and the interviewee are strangers. If such is the case, the
investigator should introduce him/herself and, when appropriate or requested, show
his/her proper credentials and advise the person what is desired. The opening remarks
should establish a cordial atmosphere for the interview.
The approach and attitude of the investigator will make or break the initial interview and
contribute significantly to the overall success or failure of the interview. The investigator
should be friendly but businesslike and professional. He/she should lead the interview
into a rapport building, conversational atmosphere, and then into the real substance of
the interview to obtain important facts.
The investigator always needs to be in control of the interview and allow few diversions
from the business at hand without appearing rude. As long as the interviewee is staying
7

on the subject matter, it is important not to interrupt. Questions to clarify the situations
should wait until the person pauses.
The taking of notes, writing of statements, or recording conversation should be done with
careful consideration and discretion. If any of the three are necessary, prepare the
interviewee by informing him/her that you are required to document discussions during
the interview. Make the statement brief so as to stay focused on the job at hand.
When you believe that the interviewee is falsifying information, you are not to accuse the
interviewee in any derogatory way. Instead, a proper way of handling such a situation
would be as follows, “I understood you to say…”, “You won’t mind signing a statement to
that effect?”, “According to the other persons I’ve talked with...”, or similar phrases that
may encourage the person to be more truthful. Those same phrases may be used to
clarify what he/she is saying.
Formulating and presenting questions is an art that is developed only through practice,
the passing of time, and changing circumstances. Suffice it to say, if you know what
information you require, show professional determination, remain courteous, and accept
other people the way that they are, you will quickly gain the knowledge to conduct
successful interviews.
Investigative Packet
Once all information, statements, and evidence are obtained, a report is written with all
supporting evidence attached.
As a part of the employee’s “due process” rights, a complete copy of the investigative
report is given to the employee who then has an opportunity to respond within 3-5 days.
Ending the Investigation
a. The entire packet, including the response if provided, is reviewed by the
Director of Employee Relations and the investigator assigned in order to
determine if the allegations are deemed to be sustained, not sustained,
unfounded or exonerated. It is at this point that the counsel of additional staff
(example - attorney, Assistant Superintendent for HRS, Senior Staff) is sought,
especially when the investigation is complex or the penalty is severe.
b. If the allegation(s) are determined to be sustained, the Director of Employee
Relations will take into account the staff members with whom he consulted in
8

the previous step and will communicate with the employee’s
Supervisor/Administrator for the purposes of determining the appropriate
disciplinary action. Factors such as the number and severity of past disciplinary
action(s) are taken into consideration when determining the most appropriate
action. Progressive Discipline is followed as outlined in School Board Policy or
by the collective bargaining agreement, if applicable. Legal counsel may also be
involved in this step of the process, especially if the consequence proposed is
of a severe nature.
c. A Final Disposition Form is completed by the Director of Employee Relations
listing the outcome of the case and the disciplinary action taken. The form is
then signed by the Director of Employee Relations and the assigned
investigator and filed in the “Investigation Dispositions” binder.
d. If a complaint against a teacher is sustained, the investigative packet is sent to
FLDOE Professional Practice Services with the appropriate document completed
that documents this action.
e. All investigative reports become public record 10 calendar days after the Final
Disposition Form is signed.
In addition, all investigators keep track of all assigned cases by logging them into an
Investigations Spreadsheet as well as sending a Weekly Update documenting active cases
and their status. The Weekly Update is sent to the Superintendent’s office, the Assistant
Superintendent of Human Resource Services, the Director of Employee Relations, the
Analyst for Equity & Compliance, and all fellow investigators.
Making a Determination/Recommendation
After analyzing the facts you have gathered in the investigation and before making a
recommendation, consider the following:
‣ Were policies, contracts, or work rules violated?
‣ If you identified a violation, is it a serious violation?
‣ What has happened in the past in similar situations?
‣ Do certain federal and/or state law and/or contract language require you to
take certain action?
9

‣ How long has the individual (if employee) been employed in the district and
what is his/her performance record?
‣ Has the individual previously violated this or other policies?
‣ In reaching and documenting the conclusion, use factual conclusions;
consider how policies, procedures, contract language, etc. apply and
document what action, if any, will be taken.
‣ Distribute the findings and/or your decision, as appropriate.
PROGRESSIVE DISCIPLINE
As a supervisor, before implementing Progressive Discipline procedures, meet with the
employee and share your concerns. Then ask for his or her response. Remember to
listen carefully, take notes, and minimize interruptions while the employee responds.
As you follow Progressive Discipline steps, consider assigning professional development
and/or encourage the use of Employee Assistance Program (EAP) counseling sessions, as
appropriate. The goal is always to convince the employee to bring his or her
performance up to an acceptable level.
When determining the appropriate disciplinary action, consider the following factors.
‣ The severity of the offense.
‣ The number of repetitions of the offenses and length of time
between offenses.
‣ Related misconduct by the employee in other employment
including findings of guilt or innocence, discipline imposed and
discipline served.
‣ Degree of physical and mental harm to a student, co-worker or
member of the public.
Progressive Discipline: Objectives
‣ To promote and maintain acceptable behavior on the part of all employees.
10

‣ To identify marginal employees
To assist employees in correcting undesirable behavior
To encourage employees to perform at their best level of conduct.
Progressive Discipline: Steps
Step 4
Dismissal
Step 3
Suspension w/o Pay
Step 2
Written Reprimand
Step 1
Verbal Warning
If you have documented correctly, you should be able to answer the following
questions:
v
v
v
What is the problem?
How do I know that the problem exists?
What have I observed (or documented) to indicate the presence of the
problem?
11

v
v
v
v
v
v
v
v
When did I make these observations/documentations?
When and how did I make the employee aware that I thought a
problematic situation existed?
What were my responses to the situation? Did I give advice, directives, or
point out the undesirable consequences of a continuation of the problem?
What were the employee’s responses to my perception of the situation?
Were there points of agreement?
What was my follow-up to the conference(s)?
Was a plan of assistance delineated, and was it provided to the employee?
If resource personnel were involved, who were they, what did they do,
when did they do it, and what was the result?
Did the problem persist? Was the employee advised of this? When and
how?
A Closer Look
Sample Letters
In keeping with our goal of providing you with the most “bulletproof” documentation in
support of Letters of Concern and Progressive Discipline actions, below please find the
following letter templates:
• Letter of Concern (Not disciplinary in nature and not required by Collective
Bargaining Agreements)
• Verbal Warning With a Written Confirmation (Step I)
• Written Reprimand Following a Conference (Step II)
12

• Request that the Superintendent Issue a Suspension without Pay for up
to Five Days (Step III)
• Request that the Superintendent Recommend the Termination of an
Employee (Step IV)
Each letter should be issued on your school/work location letterhead with the employee’s
name, job title, and SAP number. Include only the SAP personnel ID number. Do
not use the last six digits of the Social Security Number.
Please make sure that the employee acknowledges receipt with his/her signature on the
original letter. If the employee refuses to sign, a witness (administrator/supervisor, not
office staff) should sign indicating the employee’s refusal to sign. Note that the
requirement for the employee’s signature acknowledging receipt of the request fulfills a
legal requirement per Florida Statute 1012.31, as well as a requirement noted in Teacher
Collective Bargaining Agreement Article 4.5.
After making copies of the signed letter to retain at the school/work location, and for the
affected employee, send the original signed letter to the Director of Employee Relations,
and include an extra copy for placement in the District Personnel File.
13

Note: The following five sample letters should be amended to your situation.
The sections highlighted below should be in every letter.
LETTER OF CONCERN
Print letter on your school/work location letterhead
Please be aware that you do not have to issue a Letter of Concern before instituting Progressive Discipline. However, it is
important that you treat your staff equitably, i.e., all things being equal, if you traditionally issue a Letter of Concern, and
there is nothing unique about this circumstance, the District is in a stronger legal position if you continue this practice.
[Insert Date]
[Full Name]
[SAP#]
[Job Title/Assignment]
[School/Work Location]
Dear Mr/s. [Insert Name]:
I am writing this letter to document that we held a conference this morning at which time I discussed with you your
excessive absences. Since the beginning of the school year, you have been late for work on several occasions and
have been absent from work for four days without any leave time to cover. When you are not present at work on a
consistent basis, you create a situation in which your students’ learning suffers due to the lack of continuity of
instruction.
If you unable to be at work due to medical reasons, you must submit the proper documentation to be considered for
a leave of absence. Also, please be aware that the Employee Assistance Program is available to all employees to
help solve personal or work-related problems with the help of licensed professional counselors.
You are a valued team member. It is important that you are at work every day. Students lose valuable
instructional time when you do not come to work on a daily basis. I appreciate your willingness to work on this
issue. Please note that this letter is not to be construed as disciplinary in nature, but rather as a letter of concern.
Please contact me to discuss any questions regarding this matter.
Sincerely,
[Insert Name of Principal] (Signature of Principal not the Assistant Principal)
The above-named employee hereby acknowledges receipt of this letter,
or a witness (administrator/supervisor) has signed indicating employee’s refusal to sign.
Date
c: Dennis F. Dunn, Interim Assistant Superintendent, Human Resource Services
José Farinas, SPHR, Director of Employee Relations
[________________], Senior Director
District Personnel File: SAP #[______]
Have employee sign the original letter (or a witness [administrator] indicating refusal to sign) as required per
Teacher Collective Bargaining Agreement Article 4.5.
Send both the original to the Director of Employee Relations, and a copy for placement in the District Personnel
File, in addition to routing the other courtesy copies as noted.
14

[Insert Date]
VERBAL WARNING WITH A WRITTEN CONFIRMATION
Print letter on your school/work location letterhead
Change the section of the contract as applicable for PEA groups; Teacher, Paraeducator, and ESP Clerical
and for AFSCME groups;
Custodial/Maintenance/Vehicle Services, Bus Driver/Attendant, and Foodservice Assistant
[Full Name]
[SAP#]
[Job Title/Assignment]
[School/Work Location]
Dear Mr/s. [Insert Name]:
This letter is submitted as documentation that we held a conference this morning at which time I issued a verbal
warning with a written confirmation about your repeated tardiness. During the past month you have been late
for work on three occasions [insert dates]. When you are not present for work at the beginning of the school day,
you create a situation in which your students’ learning suffers, and you contribute to the disruption of the work
schedule of other staff members who must scramble to ensure your students’ safety and welfare. Please be at work
on time.
Our conference today was held pursuant to Section 4.4-1 of the Teacher Collective Bargaining Agreement and
constitutes the first step of Progressive Discipline as outlined in that section. It is important to note that further
disciplinary actions, up to and including termination, will follow if unacceptable behaviors continue. Please speak
with me if you have any questions regarding this matter.
Sincerely,
[Insert Name of Principal] (Signature of Principal not the Assistant Principal)
The above-named employee hereby acknowledges receipt of this letter,
or a witness (administrator/supervisor) has signed indicating employee’s refusal to sign.
Date
c: Dennis F. Dunn, Interim Assistant Superintendent, Human Resource Services
José Farinas, SPHR, Director of Employee Relations
[________________], Senior Director
District Personnel File: SAP #[______]
Have employee sign the original letter (or a witness [administrator] indicating refusal to sign) as required per
FL Statute 1012.3 and Teacher Collective Bargaining Agreement Article 4.5.
Send both the original to the Director of Employee Relations, and a copy for placement in the District Personnel
File, in addition to routing the other courtesy copies as noted.
15

[Insert Date]
WRITTEN REPRIMAND FOLLOWING A CONFERENCE
Print letter on your school/work location letterhead
Change the section of the contract as applicable for PEA groups; Teacher, Paraeducator, and ESP Clerical
and for AFSCME groups;
Custodial/Maintenance/Vehicle Services, Bus Driver/Attendant, and Foodservice Assistant
[Full Name]
[SAP#]
[Job Title/Assignment]
[School/Work Location]
Dear Mr/s. [Insert Name]:
On [insert date] you received a verbal warning as the result of your repeatedly failing to be to work on time. Since
that time two additional occurrences of your failing to be on campus at the beginning of the workday have taken
place, on [insert dates]. In addition, our Assistant Principal, [insert name], has determined, and I have verified, that
on at least three occasions, [insert dates], your plan book has either not been up-to-date, or the lesson plans have
been incomplete.
As a result of your repeated tardiness, this letter constitutes a written reprimand pursuant to Section 4.4-1 of the
Teacher Collective Bargaining Agreement and is the second step of Progressive Discipline. It is important to note
that further disciplinary actions, up to and including termination, will follow if unacceptable behaviors continue.
Being at work on time and maintaining a complete and current plan book are critical functions of your job as a
teacher. I urge you renew your efforts and to be attentive to these and all other aspects of your position. You are
an important member of our team. Please contact me if you have any questions regarding this matter.
Sincerely,
[Insert Name of Principal] (Signature of Principal not the Assistant Principal)
The above-named employee hereby acknowledges receipt of this letter,
or a witness (administrator/supervisor) has signed indicating employee’s refusal to sign.
Date
c: Dennis F. Dunn, Interim Assistant Superintendent, Human Resource Services
José Farinas, SPHR, Director of Employee Relations
[________________], Senior Director
District Personnel File: SAP #[______]
Have employee sign the original letter (or a witness [administrator] indicating refusal to sign) as required per
FL Statute 1012.3 and Teacher Collective Bargaining Agreement Article 4.5. Send both the original to the
Director of Employee Relations, and a copy for placement in the District Personnel File, in addition to routing
the other courtesy copies as noted.
16

Please make sure that you have had dialogue with your supervisor and the Director of Employee Relations
before requesting a suspension without pay!
REQUEST SUSPENSION WITHOUT PAY FOR UP TO FIVE DAYS
Print letter on your school/work location letterhead
Change the section of the contract as applicable for PEA groups; Teacher, Paraeducator, and ESP Clerical
and for AFSCME groups;
Custodial/Maintenance/Vehicle Services, Bus Driver/Attendant, and Foodservice Assistant
[Insert Date]
Sherrie B. Nickell, Ed.D.
Superintendent
Dear Dr. Nickell:
On [insert date] it was reported to me that [insert name], a teacher at our school, became angry with a student who
was misbehaving. Mr/s. [insert name] responded to the student by cursing in a loud and angry voice and raising
her hand as if preparing to strike the student. While no contact was made, the student covered his head with his
arms in anticipation of being struck and began to cry. This took place in the presence of ten other students. This
incident was investigated by one of the District’s Personnel Investigators, [insert name], and his/her report
attached, confirms that the incident occurred as I have stated.
We have documented on-going shortcomings in Mr/s. [insert name] performance as a teacher at this school. On
[insert date] s/he received a verbal warning for repeatedly not reporting to work in a timely fashion, and on [insert
date] s/he was issued a written reprimand for additional incidents of tardiness. Copies of the documentation for
those first two steps of Progressive Discipline are attached.
I am of the opinion that Mr/s. [insert name]’s recent confrontation with the student rises to the level of serious
misconduct and just cause for further disciplinary action. Accordingly, pursuant to Section 4.4-1 of the Teacher
Collective Bargaining Agreement, I request that you consider suspending Mr/s. _______ without pay for a
period of one to five days in accordance with the third step of Progressive Discipline.
Sincerely,
[Insert Name of Principal] (Signature of Principal not the Assistant Principal)
c: Dennis F. Dunn, Interim Assistant Superintendent, Human Resource Services
José Farinas, SPHR, Director of Employee Relations
[________________], Senior Director
District Personnel File: SAP #[______]
[Insert Name of Employee] w/ attachments
The above-named employee hereby acknowledges receipt of this letter,
or a witness (administrator/supervisor) has signed indicating employee’s refusal to sign.
Date
Have employee sign the original letter (or a witness [administrator] indicating refusal to sign) as required per
FL Statute 1012.3 and Teacher Collective Bargaining Agreement Article 4.5. Send both the signed original to
the Director of Employee Relations, and a copy for placement in the District Personnel File, in addition to
routing the other courtesy copies as noted.
17

Please make sure that you have had extensive dialogue with your Senior Director/supervisor and the Director of
Employee Relations before requesting the termination of an employee!
REQUEST FOR TERMINATION
Print letter on your school/work location letterhead
Change the section of the contract as applicable for PEA groups; Teacher, Paraeducator, and ESP Clerical
and for AFSCME groups;
Custodial/Maintenance/Vehicle Services, Bus Driver/Attendant, and Foodservice Assistant
[Insert Date]
Sherrie B. Nickell, Ed.D.
Superintendent
Dear Dr. Nickell:
At the end of this past school year Mr/s. [insert name], a teacher at this school, was repeatedly disciplined for
inadequacies in her performance and for misconduct, including a verbal warning, a written reprimand, and a threeday
suspension without pay. The documentation regarding these matters is attached.
Since returning for this new school year, Mr/s. [insert name] has consistently exhibited a belligerent and
uncooperative attitude. He/she has engaged in insubordination by blatantly refusing to make changes in his/her
plan book as recommended by [name] our Assistant Principal on the following dates [insert dates]. Mr/s. [insert
name] has had angry confrontations with other staff members, engaged in antagonistic behavior towards parents,
and was observed by me on [insert date/s] cursing and making disparaging comments to students in the presence of
other students. I requested an investigation of these incidents by Employee Relations Personnel Investigator Mr/s.
[insert name], and a copy of that investigation confirming Mr/s. [insert name]’s misconduct is attached.
I do not believe that Mr/s. [insert name] can continue as a productive member of our faculty. Further, I believe
that s/he has engaged in serious misconduct which constitutes just cause for her termination. As the fourth step of
Progressive Discipline, Section 4.4-1 of the Teacher Collective Bargaining Agreement, I am asking that you
consider recommending to the School Board that Mr/s. [insert name] be terminated as an employee of the
Polk County School Board.
Sincerely,
[Insert Name of Principal] (Signature of Principal not the Assistant Principal)
c: Dennis F. Dunn, Interim Assistant Superintendent, Human Resource Services
José Farinas, SPHR, Director of Employee Relations
[________________], Senior Director
District Personnel File: SAP #[______]
[Insert Name of Employee] w/ attachments
The above-named employee hereby acknowledges receipt of this letter,
Date
or a witness (administrator/supervisor) has signed indicating employee’s refusal to sign.
Have employee sign the original letter (or a witness [administrator] indicating refusal to sign) as required per
FL Statute 1012.3 and Teacher Collective Bargaining Agreement Article 4.5. Send both the signed original to
the Director of Employee Relations, and a copy for placement in the District Personnel File, in addition to
routing the other courtesy copies as noted.
18

JUST CAUSE
There must be “just cause” before an administrator can discipline an employee. If an
employee grieves or appeals a disciplinary action, the administrator carries the burden
of proof that the disciplinary action was for just cause.
Over the years, arbitrators and hearing officers have developed a common law
definition of what constitutes just cause. This definition consists of a set of guidelines
or criteria that are to be applied to the facts of the case. The criteria are outlined in the
form of seven questions.
A “no” answer to ANY one or more of the following questions normally signifies that just
cause does NOT exist. In other words, such “no” means that the administrator’s
disciplinary action contains one or more elements of arbitrary, capricious, unreasonable,
and/or discriminatory action to such an extent that said decision constituted an abuse
of managerial discretion. Such a finding will normally result in a reversal of the
administrator’s disciplinary action against the employee.
Background Information
‣ Legal Theory – “Job as Property”
Due Process as Afforded by 14 th Amendment: “…nor shall any state
deprive any person of life, liberty, or property, without the due process of
law”
‣ Employees have a right to be informed of unsatisfactory performance, a
chance to defend themselves and (in most cases) improve before adverse
employment actions are taken.
‣ The “just cause” requirement mandates that corrective action be taken
only for clear, compelling, and justifiable reasons and only after “Due
Process” is followed.
Just Cause Checklist
The answers to the following seven questions should be determined and considered
before taking disciplinary action against an employee based on “just cause” (i.e., good
reasons). If disciplinary action is taken, the official taking the action will be required to
present the evidence that supports a “yes” answer to each of the seven questions in the
event the disciplinary action is grieved or appealed to arbitration by the union:
19

1. Did the administrator put the employee on notice of any
applicable rules and possible consequences of violating the
rule(s)?
2. Was the administration’s rule reasonable as to what the
employer might properly expect of the employee?
3. Did the administrator make an effort to investigate (both sides of
the issue) as to whether the employee did violate any rules?
4. Was the investigation fair and objective?
5. Was there any proof of misconduct?
6. Has the administrator given equal treatment for similarly
situated employees?
7. Was the level of discipline an appropriate penalty?
While these seven questions do not constitute a recognized legal standard, honest “yes”
answers to all seven questions can establish a solid framework for going forward. The
bottom line is to keep these seven questions in mind when considering disciplinary
actions.
Paid Administrative Leave
Generally speaking, an employee on administrative leave is not permitted to be on any
School Board property. The employee is directed to have no contact with any student,
parent or school employee regarding any issue or circumstance relating to the reason
they were placed on paid administrative leave and/or the ongoing investigation
regarding such matters. Additionally the employee is directed to return any School
Board issued laptop, keys, and identification badge to the Principal/supervisor, along
with a phone number during working hours.
20

Information Systems and Technology Division
Abdu Taguri, Assistant Superintendent
Help Desk
Jud Spruce - Change Management Control Specialist
519-8040 56661
Computer Networking
David Waldrop - WAN Engineer
519-8409 57578
Software Development
Jason Cochran - Senior Manager
519-8417 57629
EERS (Electronic Equipment Repair & Support)
Sid Lee - Senior Manager
534-0860 51650
Information Services
Tom Ray - Director
534-0697 51496
School Technology Services
Cristie DeVane - Senior Manager
647-4250 53298
E-Mail and Web Services
Becky Walker - Coordinator
519-8408 57577

24/7 Instructional Applications for Teachers and Students
○
○
FCAT Explorer
● Math, Science & Reading content have been updated.
● The following content is included by grade levels:
■ Reading grades 3, 4, 6, 8 and 10
■ Science grades 5, 8 and 11
■ Math grades 5, 8 and 10
● A batch upload of student and teacher information will be done the week after Labor Day and
information will be sent to schools at that time.
● An FCAT Explorer course will be available in Moodle. Schools may also contact School
Technology Services staff to schedule a session for their faculty.
● Login information should be made available for students and parents for home use.
CompassLearning Odyssey
● K-8 Use
■ Language Arts and Math Content
■ Pre/post-tests have been developed by content coordinators correlated with NGSSS benchmarks
and Polk Curriculum Maps for 2nd, 5th and 6th grades.
● 9-12 Use
■ Implement Algebra I Content
■ Pre/post-tests have been developed by content coordinators correlated with NGSSS benchmarks
and Polk Curriculum Maps.
● Directed Implementation Project
■ Guidelines will be emailed to schools the week of Aug. 15th.
■ The implementation includes Math and/or Language Arts Content.
■ The leadership team monitors progress of the Directed Implementation target group.
■ Multiple uses of the software includes individualized and whole class instruction plus home use by
teachers and students.
Learn360 - Video Streaming
○ All Discovery Streaming materials/references were to be removed by June 30,2011.
○ Budget constraints and increasing costs created the opportunity for staff to compare the latest video
streaming systems. Learn360 was selected and Board approved in June.
○ Learn360 materials are correlated to NGSSS, Common Core, and 21st Century standards.
○ 27,000 video clips are provided in Learn360 from 60 different educational content producers.
○ Learn360 is a true on-demand, video streaming system (no buffering).
○ The average copyright date of the video content is 2005.
○ Podcast sharing capability is provided.
○ Learn360 Integrates with Moodle and Follett Destiny.
○ A beginning and intermediate Learn360 online Moodle course will be available.
○ Teacher login information, professional development and implementation plan will be emailed to schools
during the week of August 15th.
Computer Based Testing (CBT)
○
○
Full CBT will include 6th grade/10th grade FCAT 2.0 Reading in addition to Spring FCAT Math Retakes
and Spring FCAT 2.0 Reading Retakes.
EOCs will be conducted for Algebra I, Geometry, and Biology. Field Tests for US History (sampled High
Schools) .
● Fall Retakes- FCAT Reading, FCAT Reading 2.0, and FCAT Math will be administered via CBT during
the two week window of October 10-21.
● CBT Certification process will begin in late August. This will include a district-wide infrastructure test.

●
Specific Testing Dates will be shared when released from DOE.
Moodle (Online Learning Management System)
Teacher Evaluation System Training
○ The only available option allowing us to complete the state mandated Teacher Evaluation System Training
on time is the presentation of the instructional materials in an online format.
○ This training must be accomplished during the week of August 15th through the 19th, so time and available
bandwidth are prized.
○ We will be utilizing the Moodle Learning Management System for this training.
● We have added new Moodle and multimedia servers to provide the capacity required.
● Polk County Schools simply cannot afford the massive capital outlay required to provide simultaneous
access to the Teacher Evaluation System Training for all our teachers, so we are forced to stagger its
access through the week.
○ We will be publishing a training schedule, both online and via email.
○ This schedule will ensure best use of our available capacity, while keeping in mind the full agenda all have
during that week.
○ We ask that schools adhere to the published schedule to ensure robust access for all.
Software Development
○
○
○
○
We are continuing to roll out additional services to parents, students and staff through the use of our
portals. Some schools have been very involved in the Parent Portal registration process, while others have
not. The opportunity to engage parents in the educational process through this new medium very much
hinges on a school’s well-executed plan to master the concepts related to Parent Portal and get parents
attached to their students. We encourage you to collaborate with your staff before orientation to
understand (or revise when necessary) your school’s current strategy for getting parents attached
to their students.
Students will only be able to access their own grades through the Student Portal this year. (In the
past they could access them directly through Pinnacle PIV. Some schools have not yet distributed student
accounts to students yet, but this change will likely mean that has to be done (at least for secondary
schools). This planned change has been previously communicated to your network manager, both
in-person and via email. A well-planned strategy for distributing those accounts to students will be a key to
success.
Our developers have worked hard this summer to rework the IDEAS product to make it more
user-friendly, and the new version is ready for use. The first thing you’ll notice is the visual difference.
The look and feel has been adjusted to match our District’s current standard look and feel for web-based
software. Other functions have been simplified or enhanced to save time (for example, exporting data to
Excel is now a one-click process, whereas it was a longer, and sometimes more complicated, process
before).
We’re working on some other large projects. For instance, we’re working toward turning on a staff
portal that will allow employees to access pay stubs, leave balances, and temporary duty leave functions
through the Internet. In collaboration with Assessment, Accountability and Evaluation, construction will soon
begin on an early warning system to support the strategic plan by delivering proactive notification to
instructional staff regarding issues affecting instruction. Finally, we are working with the Professional
Learning department to build “Journey,” the system which will handle end-to-end staff evaluations and
observations, as well as professional learning logistics and reporting.
EERS
○
Kindergarten: The installation for the Digital Device package, Projector,Screen,DVD,Tuner, Lightspeed
will begin in September and continue till January.

○
○
○
○
We are working on Providing wireless access to High schools classrooms, this project will continue
throughout the year.
CompuTrace (Computer Locating Software) needs to be installed on the correct systems and verified that
it is working properly.
Sophos Antivirus needs to be installed on all computers
Depending on funding, there could be around 8,000 (6 year old) computers that would be replaced
during the 2011-2012 school year.
Information Services
○
○
○
For Elementary group only - New Class Size Transfer process has the possibility of saving the district
million(s). For every 20 teachers we don’t have to hire will result in approximately $1,000,000 saving to the
district. We worked with Dr. Tonjes on developing a process which assist us in assigning some students
to schools where seats are available. School Terminal Operators and Assistant Principals will spear
head these efforts at the school level. The use of a New Class Size transfer form in Outlook along with
the use of a myPolkApps excel spreadsheet, which will be manually updated at the school level, will allow
Pupil Accounting and Transportation the ability to “find” available seats at possible near by schools. Will
this process cause us heartache and pain? Yes. Will it save our district money? Yes. Can this be
successful. Yes it can. Written Instructions for Terminal Operators and Assistant Principals will be
available as well as an optional workshop. All of us will need to work together in making this process a
success.
All Schools/All Groups - Information Services will continue to work with school based personnel in the
continuing enhancement of Genesis. It is our desire to make your job easier by improving the functionality
of Genesis as well as designing Genesis reports based on YOUR needs.
All Schools/All Groups - Emergency Cards vs DEM001 - Updating student/parent contacts in Genesis.
There is a new and better way.
myPolkApps (Google Apps for Education) www.mypolkschools.net/google
○
○
○
myPolkApps (Google Apps) is now the District-recommended solution for student email, teacher
websites and online collaboration tools. Since the pilot last year was such a success, we have created
myPolkApps accounts for everyone, including District Office staff. Staff will not have Google email
services activated due to compliance requirements with state and federal public records laws, but will
otherwise have access to the full suite of products.
Schools are not required to use myPolkApps; rather it is a powerful tool that all staff have at their
disposal to use if, when, and how they wish. There is an online training course to help you become familiar
with the tools and implement them in your school. We recommend that staff participate in the training
course to ensure a successful implementation. This fall, there will be a second online course that will cover
some of the more advanced features and further classroom integration. For more information, visit the
Training & Videos section of our myPolkApps Welcome website.
The Student Google Apps Permission Form will still be required but principals will no longer need to
submit the “Consent Form for Principals”. Designated staff will still need to enter the consent data into
Genesis. The good news though is that once the consent data is entered, the data will roll with the student
from year to year and remains in effect until the parent revokes it in writing or the student is no longer
enrolled in Polk County Public Schools. We have also updated the permission form to include the line
“..you [parents] may access and review your child’s Google Apps account at any time via the Parent
Portal.” Schools that are planning a broad implementation of myPolkApps may want to include the
permission form in the “New Student Packet” sent home to parents. View or download the
permission form in three languages on the myPolkApps Welcome website.

Polk County School
students are
going Google.
Email, Calendar, Docs and much much more!
Visit mypolkschools.net/google today.

Polk Virtual School serves students in grades six through twelve with courses that are
accredited by the Southern Association of Colleges and Schools. Polk Virtual School serves
public school students, hospital homebound students, home schooled students, and private
school students. PVS serves public school students as part of their regular schedule to meet
class size needs, scheduling conflicts, and course offerings. Virtual education is completely
internet based. Each course’s curriculum is designed using modular lessons. Students earn
credits through course work completion. The students and teachers communicate via email,
whiteboards, and telephone. The instructional staff is comprised of full-time and adjunct
teachers meeting highly qualified standards for their subject area. Full-time instructors are
available during traditional school hours. Adjunct teachers serve at a regular school during
the day and work with the virtual students in the afternoons, evenings, and weekends.
District Virtual Instruction Program serves students in grades Kindergarten through
twelfth as a full-time virtual education program in accordance with F.S. 1002.45. The Polk
County District Full-Time Virtual Instructional Program (PCDVIP) is considered a Polk County
Public School. Students will be served through on-line services to meet grade level
expectations in accordance with the student course sequencing/progression plan and the
district curriculum. PCDVIP students must follow all state and district rules for public school
students. To be eligible for enrollment the student must be a resident of Polk County and
meet one of the following criteria: the student must have previously been enrolled in a
Florida public school and counted in the annual FTE counts; be a dependent child of a
member of the United States Armed Forces who was transferred within the last 12 months
to this state from another state or from a foreign country pursuant to the parent’s
permanent change of station orders; first time Kindergarten students; or the student was
enrolled during the prior school year in a school district virtual instruction program under
this section or a K-8 virtual school program under Section 1002.415, Florida Statutes.
New Rules for 2011-12 School Year
Elementary Students
Elementary 4 th and 5 th grade students earning a 4 or 5 on their prior year FCAT are allowed
to take advantage of virtual educations for acceleration. District franchises and FLVS may
be used to meet the state requirement. The law states the principal is to notify parents of
students who score levels 4 or 5 on FCAT Reading or FCAT Mathematics about these
acceleration opportunities. However, the principal may provide additional information he or
she deems appropriate based on the child’s academic history.
Secondary Students
For students entering ninth grade beginning in 2011-12, at least one course required for
graduation must be completed through online learning. Students are required to pass the
online course in order to meet the online graduation requirement per Section 1003.428, F.
S., which specifies the course must be within the 24 credits and completed through online
learning. Half-credit online courses may meet this requirement as long as they are within
the 24 credits required for graduation.

POLK COUNTY SCHOOLS
Strategic Plan Goals
2011-12 through 2013-14
Vision: Every Polk student will be prepared for success in college or career after graduation.
The Mission of Polk County Public Schools is to ensure rigorous, relevant learning experiences that result in high
achievement for our students.
Achievement
Goal Objectives Strategy Evidence Target
1.
By 2013-
1.a
Increase
Implement a tiered systemic approach
that includes an early warning system
Early warning system indicators reported two
times per month including the following:
14, Polk overall
(EWS) focused on:
o chronic absenteeism rate 10% or
County graduation
o enforcing a consistent attendance
higher by school and grade
public rate
policy
o ISS and OSS discipline referrals by
schools
o enforcing a consistent behavior
school and grade
will
policy
o Progress monitoring 3 times per year
increase
the
o monitoring of student course
performance
o Monitoring of acquired credits each
semester
graduation
rate
o increasing student college and
career readiness
o Count of over-age students at middle
and elementary grade levels (last
(Federal
Uniform
Graduation
Rate) to
within 3
percentage
points of
the State
rate.
o reducing over-age students at
the middle and elementary grade
levels.
week of October)
Increase the percent of students passing
End of Course (EOC) exams (Algebra I,
etc.)
Increase in the number and percent of
students graduating with a standard
diploma, college ready in math and
reading
Increase in the number and percent of
students graduating with Industry
Certification or Ready to Work
Credentials
Increase the number and percent of
students reading on grade level or above
at grades 1, 3, 5 and 8.
Build multi-sector collaborations with the
community
Develop and implement parent
engagement strategies for prompt
notification of academic, behavioral,
attendance, or other problems
Number and percent of students meeting EOC
criteria by race, gender, ethnicity and school
Number and percent of students graduating
with a standard diploma by race, gender,
ethnicity, disability and school
Number and percent of students graduating
college ready in math and reading
Number and percent of students graduating
with Industry Certification or Ready-to-Work
Credentials
Number and percent of students reading on
grade level or above at grades 3, 5 and 8 by
race, gender, ethnicity and school
List of multi-sector collaborations with the
community by school
Sample parent engagement communications
Full implementation of
EWS in 2011-12
At or above the State
passing rate for EOCs
At or above the State
passing rate for
graduation rate (SWD
grad rate at or above
53% in 13-14)
Reading (on grade
level)
o Gr. 1 – 80%
Each school adds at
least 2 new
collaborations with the
community yearly
1 | P age

Goal Objectives Strategy Evidence Target
1.b
Increase atrisk
and
minority
graduation
rate
Identify and monitor entering 9 th grade
students in at-risk cohort
Implement early warning system (EWS)
Increase the percent of students passing
Algebra I EOC
Increase participation in Career
Academies
Increase student participation in co and
extra-curriculum activities
Provide credit recovery options
Increase virtual opportunities for course
completion
Increase career and technical education
opportunities and graduation pathways
Early warning indicators (EWS)
Number and percent of students meeting
Algebra I EOC criteria
Number and percent of students participating
in Career Academies
Number and percent of student participation
in co and extra-curriculum activities
Number and percent of student participation
in credit recovery options
Number and percent of student completions
of virtual coursework
Number and percent of participation in career
and technical courses
Full implementation of
EWS in 2011-12
At or above the State
passing rate for EOCs
3% annual increase in
participation in:
o
o
o
o
o
Career Academies
co and extracurricular
activities
credit recovery
virtual coursework
career and technical
courses
2.
By 2013-
14, Polk
County
public
schools
will be
designated
an “A”
district.
2.a
Increase the
number of
schools
obtaining
increases in
the
%
Meeting
High
Standard
s in
Reading,
Math,
Writing
and
Science
%
Making
Learning
Gains in
Reading
and Math
% of
Lowest
25%
Making
Learning
Gains in
Reading
and Math
Implement a concept of “community
clusters” of intervention and professional
development
Develop and implement an early reading
program
Integrate reading in the content areas -
Social Studies, Science, Language Arts
Implement differentiated reading literacy
blocks
Focus on extended passages to develop
cognitive endurance
Focus on text complexity
Integrate the Arts and PE into the
curriculum
Increase course rigor at the middle
school level
Implement an elementary to middle and
middle to high school transition plan
Implement and monitor Problem
Solving/Response to Intervention
(PS/RtI)
Increase rigor by participation and
performance in STEAM areas
Conduct on-going progress monitoring of
student achievement
Expand VPK and Head Start offerings
(contingent on funding)
Performance data in reading, math, writing
and science as reported on:
FCAT (reading, math, writing and science)
FCAT End of Course Exams (EOC)
Alternate Assessment
SAT10
Advanced Placement exams
IB exams
ACT/SAT/PSAT
Progress monitoring data
Kindergarten Readiness rate
School Grades
AYP Designation
Complexity Inventory of what students are
reading by grade
Performance data on the % Making Learning
Gains in Reading and Math
Performance data on the % of Lowest 25%
Making Learning Gains in Reading and Math
At or above the State
mean in:
FCAT (reading,
math, writing and
science)
FCAT End of Course
Exams (EOC)
Alternate
Assessment
Advanced
Placement exams
IB exams
ACT/SAT/PSAT
Kindergarten
Readiness rate
“A” District grade
by 13-14
o Increase in
percentage
o
points:
Learning gains
– 8
o Lowest 25% - 5
AYP -80% of
criteria met
2 | P age

Goal Objectives Strategy Evidence Target
3.
By 2013-
14, Polk
County
public
schools
will
increase
the
percentage
of „A‟ and
„B‟ schools
from 56%
to 70%
(using the
2009-10
School
Grading
criteria
and scale).
3.a
Increase the
number and
percent of
elementary
and middle
schools
obtaining an
“A” or “B”
letter grade.
3.b
Increase the
number and
percent of
high
schools
obtaining an
“A” or “B”
letter grade.
Increase the number and percent of
students scoring proficiency levels in:
reading, math, writing, and science
Increase the percent of students making
learning gains in reading and math
Increase the number and percent of
students making learning gains in the
lowest 25% in reading and math
Increase the number of schools meeting
80% or more of the AYP criteria
Performance data in reading, math, writing
and science as reported on FCAT 2.0
Performance data on the % Making Learning
Gains in Reading and Math
Performance data on the % of Lowest 25%
Making Learning Gains in Reading and Math
Number of schools meeting 80% or more of
the AYP criteria
Number and percent of students making
learning gains in the lowest 25% in reading
and math
Participation and performance counts and
percents in accelerated coursework (AP, IB,
DE and industry certification)
Number and percent of students that are
college ready in reading and math
ACT/SAT/CPT/PERT data by school
met
Number and percent of students in the AP
Pipeline at middle schools
Increase the number and percent of high
school students making learning gains in
the lowest 25% in reading and math
Increase in the number and percent of
students in accelerated coursework (AP,
IB, DE and industry certification)
Increase in the number and percent of
students scoring college ready in
accelerated coursework (AP, IB, DE and
industry certification)
Increase the number and percent of
students meeting the college ready
criteria in reading and math
Increase in the number and percent of
students in the AP Pipeline at middle
schools
Increase proficiency in
reading, math, writing,
and science by 3
percentage points
annually
Increase in percentage
points:
o Learning gains – 8
o Lowest 25% - 5
AYP -80% of criteria
Increase in percentage
points:
o Lowest 25% - 5
Increase in
participation and
performance by 3
percentage points
annually
Increase in college
readiness by 3
percentage points
annually
Increase in the
Number and percent of
students in the AP
Pipeline at middle
schools by 3
percentage points
annually
3 | P age

Support Resources
Aligned Human Capital Management programs, policies, practices and resources to support achievement
Action
Task
Ensure high quality educators Attract, assess, recruit, and facilitate selection of high quality teachers and administrators to reflect school
by attracting, recruiting, and demographics
retaining high quality
Facilitate the selection of high quality teachers and administrators
candidates.
Ensure a strong pool of candidates and support the selection processes for teachers and principals
Assist departments in the recruitment and selection of high quality personnel and support staff
Provide human capital support
to principals and school
personnel.
Design data driven, researchbased
human capital strategies
and programs to increase
educator effectiveness.
Analyze school and human resources data
Identify school human capital needs
Advise principals in handling disciplinary matters
Support principals through evaluation processes
Decrease use of leave through tracking, management, and reporting
Develop data-driven human capital strategies for recruitment and retention
Implement a regular reporting system
Analyze the reporting systems and support mechanisms for decision-making
Enhanced Parent Engagement to support achievement
Action
Task
Create collaborative
Develop a roadmap to guide effective parent engagement strategies to communicate with families regarding student
partnerships with parents and academic achievement and incorporate it into the School Improvement Plan (SIP).
families to develop and deliver Involve parents in decisions about their children’s academic success
communications on the factors Establish a parent engagement support network so that schools can share ideas, and strategies to strengthen parent
that influence student success. engagement efforts
Ensure that engaged parents reflect the diversity of community members
Provide technical assistance, trainings, materials, and professional development opportunities on parent engagement to
district, school administrators, and parent involvement liaisons.
Multi-sector and Community Based Efforts to support achievement
Action
Task
Develop a system of linkages
for supporting areas of broadbased
concerns.
Increase Community and Business partnerships at each school
Build an effective collaborative infrastructure related to planning, implementation, sustainability, and accountability
Increase the pool of community-based organizations and civic groups interested in collaborating with the district
Increase the number and percent of students participating in career-related learning experiences, such as internships
and service learning opportunities
Increase the number and percent of men participating in mentoring of minority males (Men Mentoring Men)
Provide technical assistance and professional development support to build, expand, and sustain collaborations with
multi-sector and community based efforts.
Glossary of Terms and Acronyms
At-risk Cohort
Group of students that have been identified as students who scored a Level 2 or lower on both FCAT Reading and
Mathematics.
Early Warning System (EWS)
A system of key indicators (attendance, failing grades, discipline, etc.) used to help identify warning signs in students
who are falling behind and are in danger of potentially dropping out of school.
4 | P age

End of Course (EOC)
Human Capital Management
Industry Certification
Multi-sector / Community
Based
Problem Solving / Response
to Interventions (PS/RtI)
Ready-to-Work
Credentials
STEAM
The examination students must take at the end of a course in order to demonstrate mastery and receive credit for the
course.
Management of all employee-related issues that impact the operational objectives, including employees, resources and
services.
A designation earned by a person to assure qualification to perform a specific job or task.
Resources within the community (service organizations, churches, retired citizens and/or businesses) that may partner
with the system to provide assistance and support to students, schools, and the district.
System utilizing universal screenings to identify the success of core instruction. Also, used to identify students needing
additional instructional or behavioral tailored interventions, applied on a tiered system based on identified individual
needs.
Florida Ready-to-Work is a new employee credentialing program that tests, scores and reports job skills. This credential
provides employers an assurance that the student possesses the skills and attitude for a specific job.
Science, Technology, Engineering, Arts and Math.
References (major sources):
Balfanz, Robert. (2011). Back on Track to Graduate. Educational Leadership, 68(7).
Balfanz, Robert. Bridgeland, John M., Moore, Laura A., Hornig Fox, Joanna (2010). Building a Grad Nation: Progress and Challenge in Ending the High School
Dropout Epidemic. A report by Civic Enterprises, Everyone Graduates Center at John Hopkins University America's Promise Alliance.
Holcomb-McCoy, Cheryl. (2011). A Smoother Transition for Black Teens. Educational Leadership, 68(7).
Marzano, Robert.(2003). What Works in Schools: Translating Research Into Action. Association for Supervision & Curriculum Development.
Murphy, Joseph. (2010). The Educator's Handbook for Understanding and Closing Achievement Gaps. Vanderbilt University, Nashville, TN
WestED School Turnaround Center (2010). School Transformation and Turnaround: The WestED Approach. Accessed at:
www.wested.org/schoolturnaroundcenter/docs/ school-turnaround-center.pdf.
5 | P age

2011 - 2012
K-12 Curriculum and Instruction Department
Paula Leftwich, Senior Director
Senior Coordinators
Secondary Math
World Languages
Elementary Reading/Language Arts/Social Studies
Elementary Reading/Language Arts/Science
Secondary Reading
Secondary Language Arts
Secondary Science
Library Media Services
K-12 Physical Education
John Miller, III
Tamara Salgado
Julie Noel
Sherry Moser
Jackie Baldwin
Diane Conley
Milton Huling
Jacqueline Rose
Kathleen Wright
TRST
Teaching American History Grant
K-12 Physical Education/PEP Grant
K-12 Physical Education/PEP Grant
Rozy Scott
Heather Donhauser
Dana Wiltrout
Coordinator
Academic Competitions
Lisa Rawls
Sr. Technician/Automation Specialists
Curriculum/Library Media Services
Curriculum/Library Media Services
Karen Sellers
Terrie Sullivan
Clerical
Sr. Director’s Secretary
Clerk Specialist
TAH Grant Secretary
Jodi Stidham
Janice Hayes
Elizabeth Warren
Please check Outlook for contact information.

From Library Media Services
TIPS TO MANAGING TEXTBOOKS
Textbook Manager Information
The following might be useful information that will lead you to having a successful year using the
Textbook Manager Program.
BEGINNING OF THE YEAR
Set up due dates in Back Office under Textbook Polices> select Loan Period Tab>add Loan Period >
Should be the teachers last work day
Make Location changes that are needed
STUDENT TO TEXTBOOK REPORTS
If you are trying to see if you need additional textbooks, you can run a “Student to Textbook Statistics
Report.” This report compares the enrollment per class to the number of textbooks you have per class.
This allows you to see if you might have a shortage of textbooks for a certain course.
CHECKING OUT BOOKS
At the beginning of the year, all textbooks that will be used by your students or teachers should be
checked out. This will make it possible to see what textbooks are extras and available for transfer to
other schools.
TRANSFERRING BOOKS
It is the school’s responsibility to obtain the needed books by utilizing Textbook Manager. You can
view which schools has extra textbooks by:
• Select the “Catalog” tab > Textbook Search>
• Find title
• Type in the title and look in “Polk County Schools Media Centers”.(if searching for teacher
editions make sure appropriate box is checked)
• Click ‘Go”
• Select the title that you were looking for and click details.
• Click the “Copies” tab. Then you will see a list of all the schools having that book and what is
available.
When you find a school with extra copies of the book you need, you must contact that school by phone
or email and request a transfer. It is the requesting school’s responsibility to make arrangements for
picking up the textbooks. The sending school must enter the transferring barcodes into Textbook
Manager.
• Go to Catalog>Transfer Textbook>Upload>
• Select School Site>Transfer by Barcode>
• Start scanning barcodes to create barcode list>
• Once barcodes are scanned>Transfer
The requesting school must receive the transfers into Textbook Manager when the books have arrived
at your school.
• Go to Catalog>Transfer Textbook>Track
• Transferring barcodes will be displayed>Receive
• Select>One-at-a-time
• Start scanning barcodes of textbooks received

NECESSARY EQUIPMENT
Each school received several Follett #3800 Scanners and wireless Panther PHD scanners. If you need
additional scanners, you may order from Follett Software Company. Call for a quote at 1-800-323-
3397 or go to http://www.folletsoftware.com.
BARCODES
Please do not order your own barcodes. The District orders barcode labels. Please call or email
Library Media Services with your request for extra barcode labels.
OBLIGATIONS
Parents should be notified of student’s loss of District Textbooks.
School Board Policy(6Gx53-4.0015) - Textbooks: Students in the Polk County school system shall be
provided with textbooks and/or other adequate study aids in basic academic required subject courses
(Language Arts, Mathematics, Social Studies, and Science
• Damaged Books: Responsibility for reimbursement for lost or damaged books is assumed by
the student and his or her parents upon receipt of a textbook.
• Policy Implementation: The implementation of this policy shall be the joint responsibility of the
principal, teacher and parent.
INVENTORY
In order for our District to reap cost savings of the Textbook Manager program, a complete inventory of
all textbooks must be conducted every year. The inventory must be completed by the third Wednesday
in June.
Steps to a Successful Inventory
• In Back Office select > Inventory>Start New Inventory
• Assign a name follow this naming configuration – School Abbreviation +Textbook Inventory +
School Years (2011-12)
• Make sure to include copies with barcodes
• Under “Handling checked out copies” select “Check in currently checked out copies when
scanned into inventory.”
• Under Verify Copy Location select “Do nothing”
Things to know
One complete school inventory must be taken versus several classroom inventories.
The District will verify that inventories have been completed after you send your form of completion to
Curriculum and Instruction.
After you have completed the inventory, always print out your "Unaccounted for" item report before
FINALIZING each year. Select “Finalize” and then you will be prompted to mark unaccounted for
copies "Lost." Then compare the reports each subsequent year to determine which items need to be
deleted. This does not affect the student checkout record.
CONTACT INFORMATION
Curriculum and Instruction Department
Library Media Services
• Karen Sellers – karen.sellers@polk-fl.net or 647-4711
• Terrie Sullivan – terrie.sullivan@polk-fl.net or 647-4716
• Jacqueline Rose – jacqueline.rose@polk-fl.net or 647-4714

Professional Development Dates for Media Specialists
September 2, 2011
December 9, 2011
February14, 2012
April 10, 2012
Media Specialist Training/PEMA meeting
Media Specialist Training/PEMA meeting
Media Specialist Training/PEMA meeting
Media Specialist Training/PEMA meeting
District Activities for School
August 2-10, 2011
September 7, 2011
Training for Media II para-educators running the media
centers times
Polk Men Read Luncheon Jim Miles PRC/Live Oaks Room
12:00 – 1:00
September 26, 2011
December 1 & 2, 2011
Shining Star Awards Jim Miles PDC, 6:00 PM
All Kids Read: Reading Comes Alive for Second Graders
Harrison SOA Times TBA
May 22, 2012
Middle School - Sunshine State Book Festival – Jim Miles
PDC
9:30-2:30
Elementary School – Sunshine State Book Festival –
Jim Miles PDC
9:00 – 2:00
June 11-14, 2012
Summer Training Jim Miles PDC times to be announced

Our creed is Reading Rules,
It is a powerful, amazing and wondrous tool.
Reading helps us accomplish the things we do,
But gaining the skills depends on you.
The more you read, the more you know,
It is a journey to take you where you want to go!
You can prosper if it’s your will,
But it is left up to you to gain the skills.
Read alone or with a friend,
Because something inspires you from within.
Reading Rules is our powerful creed,
Reading will help provide the knowledge for you to
SUCCEED!
Visit your school library or district website!
http://www.polk-fl.net/students/onlineresources/default.htm
username: reading password: rules

POLK TITLE I SCHOOLS
2011 - 2012
Elementary Schools (K-5) Middle Schools (6-8)
Alta Vista Elementary
Bartow Middle School
Alturas Elementary
Boone Middle School
Auburndale Central Elementary
Compass Middle Charter School*
Ben Hill Griffin Jr. Elementary
Crystal Lake Middle School
Boswell Elementary
Denison Middle School
Caldwell Elementary
Discovery Academy of Lake Alfred*
Churchwell Elementary
Dundee Ridge Middle School
Combee Elementary
Daniel Jenkins Academy
Crystal Lake Elementary
Kathleen Middle School
Dixieland Elementary
Lake Alfred Addair Middle School
Dr. N.E.Roberts Elementary
McLaughlin Middle School & Fine Arts Academy
Dundee Elementary
Mulberry Middle School
Eagle Lake Elementary
Sleepy Hill Middle School
Eastside Elementary
Southwest Middle School
Elbert Elementary
Stambaugh Middle School
Floral Avenue Elementary
Westwood Middle School
Frostproof Elementary
Garner Elementary High Schools (9-12)
Gibbons Street Elementary Drop Back In Academy (11-12)
Griffin Elementary
Haines City High School
Horizons Elementary School
Kathleen High School
Inwood Elementary
Ridge Community High School
Jesse Keen Elementary
Tenoroc High School
Kathleen Elementary
Kingsford Elementary
Combination Grade Schools
Lake Alfred Elementary Bill Duncan Opportunity School (6-12)
Lake Shipp Elementary
Doris A. Sanders Learning Center (K-12)
Laurel Elementary Fort Meade Middle-Senior High (6-12)
Lena Vista Elementary Frostproof Middle-Senior High (6-12)
Lewis Anna Woodbury Elementary
Jean O'Dell Learning Center (K-12)
Loughman Oaks Elementary
Karen M. Siegel Academy (K-12)
Medulla Elementary
Lake Marion Creek Elementary (K-6)
North Lakeland Elementary Roosevelt Academy (6-12)
Oscar J. Pope Elementary
Our Children's Academy*
Private Schools
Padgett Elementary
Bethel Christian Academy (K-8)
Palmetto Elementary
Candlelight Christian Academy (K-12)
Philip O'Brien Elementary
Crossroads School (K-12)
Pinewood Elementary
Grace Lutheran School (K-8)
Polk City Elementary
Greater Faith Academy (K-8)
Purcell Elementary
Greater St. Paul Academy (K-8)
Sandhill Elementary
Kids World of Learning (K-11)
Sleepy Hill Elementary
New Birth Christian Academy (K-12)
Snively Elementary
NorthRidge Christian Academy (K-12)
Socrum Elementary
Resurrection Catholic School (K-8)
Southwest Elementary
St. Anthony Catholic School (K-8)
Spook Hill Elementary
St. Joseph Catholic School, WH (K-8)
Stephens Elementary
St. Joseph's School, Lkld (K-8)
Wahneta Elementary
St. Luke's Christian Academy (K-5)
Winston Elementary
St. Paul Lutheran School (K-8)
Sonrise Christian School (K-12)
Victory Christian Academy (K-12)
Word of Life Christian School (K-12)
50 Elementary Schools (1 charter)
16 Middle Schools (2 charter)
5 High Schools
8 Combination Schools
18 Private Schools *Charter Schools
(79 Public and 18 Private Schools) New Title I Schools in 2011-12

2011
2012
Dress Code
I n f o r m a t i o n
For Elementary and Middle Schools K - 8
Bottoms: Navy, Black or Khaki/Tan
Walking Shorts, Slacks, Skorts, Skirts, Skirted jumpers
Must be plain, solid-color Twill, Corduroy or Denim fabric
Tops: White or Navy with collar
Must have long or short sleeves
Knit polo-type, Oxford or woven dress shirts, blouses, turtlenecks
School t-shirts are OK (available through our school office)
Every school may add another collared shirt color. Call schools for school colors.
The Dress Code does not allow for clothing with colored trim, Stripes, Embroidery,
decoration, etc. It also does not provide for overalls (overalls with pants or shorts),
sweat pants, knit pants/skirts, leggings, etc. A small logo is acceptable.
Other dress code rules:
A belt is required if the garment has belt loops.
Shirts (including t-shirts) must be tucked in.
Shorts/skirts must be mid-thigh or longer.
Shoes must be safe and appropriate.
Clothes must be appropriate size, with waist of garment worn at student's waist.
Clothing that is too tight or too loose is not appropriate for school.
School administrators will determine if clothing is appropriate for school and complies
with district rules. For more specific information on the student dress code,
please refer to the Code of Student Conduct.
S C H O O L I S S E R I O U S B U S I N E S S
RSUCCESS
DRESSF O
P O L K C O U N T Y P U B L I C S C H O O L S
Produced by the Department of Community Relations • Polk County Public Schools • August 2011 • www.polk-fl.net
The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness,
or disability or other basis prohibited by law in any of its programs, services, activities or employment. To file concerns, you may contact the Office of Equity & Compliance in the Human
Resource Services Division at (863) 534-0513.

Winter 2011-2012
Dress Code Information
For Elementary and Middle Schools
Jackets, sweaters, coats, etc.
Any kind of jacket/coat/cardigan is OK if it meets regular dress code** rules
• May not be disruptive, distracting, display offensive language/symbols, etc.
• School staff may ask students to remove jackets
Any pullover garment that is worn all day (sweater, sweater vest, sweatshirt) should:
• Have a collar OR be worn with a collared uniform shirt or official school t-shirt underneath
• Must be solid white, solid navy or the school’s additional solid shirt color
(school sweatshirts with no hoods are OK)
On very cold days, students who walk, bike, etc. may need to wear sweatpants, etc. over their school clothes on
their way to and from school. However, any clothing that doesn't meet dress code requirements must be
removed before school begins.
Bottoms: Navy, black or khaki/tan
• Shorts, pants, skorts, skirts, skirted jumpers
• Must be plain, solid-color twill, corduroy or denim fabric
Tops: White or navy with collar
• Must have long or short sleeves
• Knit polo-type or woven dress shirts, blouses, turtlenecks
• School t-shirts are OK as approved by our school
• Every school may add another collared shirt color. Call schools for school colors.
The Dress Code does not allow for clothing with colored trim, stripes, embroidery, decoration, etc. It also
does not provide for overalls (overalls with pants or shorts), sweat pants, knit pants/ skirts, leggings, etc.
A small logo is acceptable on otherwise approved clothing items.
Other dress code rules:
• A belt is required if the garment has belt loops
• Shirts (including t-shirts) must be tucked in
• Shorts/skirts must be mid-thigh or longer
• Shoes must be safe and appropriate
• Clothes must be appropriate size, with waist of garment worn at student's waist
• Clothing that is too tight or too loose is not appropriate for school
School administrators will determine if clothing is appropriate for school and complies with district rules. For
more specific information on the student dress code, please refer to the Student Code of Conduct.
**Polk County Public Schools Student Code of
Conduct, Section 2.10
Produced by the Department of Community Relations • Polk County Public Schools • January 2012 • www.polk-fl.net
The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis
prohibited by law in any of its programs, services, activities or employment. To file concerns, you may contact the Office of Equity & Compliance in the Human Resource Services Division at (863) 534-0513.

Changes to Code of Student Conduct
Page xi: Replacement of the original long version of the policy with this condensed
version for ease of understanding.
TECHNOLOGY ACCEPTABLE USE
You may view the entire Technology Acceptable Use Policy on the web at
www.polk-fl.net Keyword: Board Policy.
The Polk County School District offers access to network resources and the Internet. The use of the network and the Internet
must be in support of educational and professional activities that are consistent with the educational goals and policies of the
Polk County School Board. The user is responsible at all times for its proper use. Superintendent or designee may examine
files to determine if a user is acting in violation of any district policies, including the Student Code of Conduct. Failure to
comply with these policies may result in disciplinary action, legal action and/or cancellation of access.
Students have the privilege of using school/district computers, which include the internet, unless said privilege has been
revoked in writing by parental opt-out form or suspension of privileges for violations of Student Code of Conduct. Access to
and the use of school/district computers shall be under the direction of a school staff member and monitored as an
educational activity. Although a conscious effort is made to deter access to materials that are inappropriate in the school
environment through the use of internet filters, no safeguard is foolproof. Students are responsible for avoiding access to
inappropriate material and reporting incidents should they occur. Disciplinary action shall consist of any combination
of consequences as listed in the Student Code of Conduct Section 7.09 Computer Misuse and the Technology Acceptable Use
Policy.
Students should take precautions to protect access to their account(s) and must not compromise the privacy of their password
by giving it to others or exposing it to public view. All security issues should be reported to school staff immediately.
Prohibited use includes, but is not limited to:
1. Violations of federal, state and local laws and regulations regarding:
a) Copyrighted and/or trademarked material
b) Threatening, obscene or profane material
c) Licensing agreements
d) Plagiarism
2. Vandalism, which is defined as a malicious attempt to harm or destroy network resources, data of another user, the
Internet, or other networks. This includes the creation of, or uploading of, computer viruses on the Internet or host
site;
3. Use of the Internet or network for financial gain or illegal activity of any description;
4. Unauthorized use of another individual’s network access including use of another individual’s network username
and password;
5. Consuming large amounts of bandwidth, resulting in disruption of the network, including but not limited to:
a) Network/Internet games
b) Streaming video and audio
c) Non-educational teleconferencing
d) Downloading very large files without prior approval of technology staff
6. Hacking or any attempt to gain access to networks, including but not limited to:
a) Browsing networks to obtain IP addresses and other network information
b) Accessing the networks without prior authorization
c) Using network resources or other resources with the intent of preventing or interfering with the transmission of
voice, data, pictures, or anything that can be transmitted over the network

d) Trespassing on others’ work, files or folders, and attempting to, or taking action to access, modify, harm or
destroy data of another user
7. Circumventing proxy servers, firewalls or other filtering software.
Electronic Communication includes, but is not limited to, email, blogs, podcasts, discussion boards, web sites, video
conferencing, virtual classrooms, and any other online collaboration tools.
Sharing of student information, including but not limited to: home address(es), phone number(s), social security number, full
name of family members or other personal information is prohibited.
Unauthorized use includes, but is not limited to:
1. The creation and exchange of offensive, harassing, obscene, or threatening communication;
2. The creation and exchange of communication that uses impolite, abusive, or objectionable language;
3. The exchange of privileged, confidential, or sensitive information outside of the organization or outside the defined
privileged group;
4. The creation and exchange of advertisements, solicitations, chain letters, SPAM and other unsolicited e-mail;
5. The creation, storage, or exchange of information in violation of copyright laws;
6. Reading or sending communication from another user’s account, except under proper delegate arrangements;
7. Altering or copying a communication or attachment belonging to another user without the permission of the
originator;
8. Using electronic communication in ways that violate School Board policies, the Student Code of Conduct, or district
procedures;
9. Activities which cause congestion of the network or otherwise interfere with the work of others;
10. Impersonating any other person, entity, or organization or misrepresenting your affiliation with any other person,
entity, or organization;
11. Representing personal views as those of the Polk County School District.
School staff must be notified immediately of any unauthorized use of your account or any other breach of security.
Unauthorized use resulting from negligence in maintaining security will be the responsibility of the user.
The following applies to all district-associated web content created and hosted by the Polk County School District or
maintained by authorized individuals.
Web sites must not include or provide links to:
1. Potentially offensive materials;
2. Commercially owned businesses that are not affiliated with the district and/or school or do not provide any
educational resources;
3. Unsecured confidential student records;
4. Information indicating the specific physical location of staff or students at a specific time during the school day
5. Site layouts or any map-like image that depicts the layout of the school in detail;
6. The posting of school bus routes is prohibited.
Posting of student information on a publicly viewable site, including but not limited to: home address(es), phone number(s),
social security number, full name of family members or other personal information is prohibited.
1. Elementary students may have first name and first initial of last name displayed. Middle and high school students
may have first and last name displayed;
2. Images/videos of students may be placed on the Internet unless the parent/guardian has submitted the Image and
Technology Opt-Out Form.
The Image and Technology Opt-Out Form remains in effect until such time as the parent/guardian modifies the
permissions, in writing.

Page 8: Addition of the clause from page 4 to clarify the academic discipline
statement.
ACADEMIC DISCIPLINE (SECTION 2.02): No student shall receive discipline under the Code of Student Conduct for
failure to complete academic assignments. Students have the responsibility and are expected to conduct themselves in such a
manner so as not to interfere with the rights of others to learn.
Page 10 (new Item): New item mandated by statute.
DATING VIOLENCE AND ABUSE (SECTION 2.09): It is the policy of the Polk County School Board that all of its
students have an educational setting that is safe, secure, and free from dating violence and abuse. The District shall not
tolerate dating violence and abuse of any kind. Dating violence or abuse by any student is prohibited on school property,
during any school related or school sponsored program or activity, or during school sponsored transportation.
A. Definitions
1. Dating violence is a pattern of emotional, verbal, sexual or physical abuse used by one person in a current
or past intimate relationship to exert power and control over another when one or both of the partners is a
student.
2. Abuse is mistreatment which may include insults, coercion, social sabotage, sexual harassment, threats
and/or acts of physical or sexual abuse. The abusive partner uses this pattern of violent and coercive
behavior to gain power and maintain control over the dating partner.
B. Reporting Dating Violence or Abuse
School employees shall report to the Principal or designee suspected cases of dating violence and abuse.
Students should report suspected cases of dating violence and abuse to the Principal or designee and may do so
anonymously. Student victims should report any incidents of violence and abuse to the Principal or designee as
soon after it occurs as possible. Nothing herin shall be construed as relieving a mandatory reporter of the
obligation to report a reasonable suspicion of child abuse or neglect.
Page 14: Mark Wilcox Center is closing along with the elimination of the athletic
drug-testing program.
DRUG-FREE SCHOOLS (SECTION 2.11 2.12): The School Board is responsible for maintaining an environment in
which students are protected from drugs and drug-related activities. The community rightfully expects the school to exercise
this responsibility to prevent drug problems from arising.
A. Florida Law: The use, possession, or distribution of illicit drugs or alcohol is unlawful and harmful.
1. Students: Students are subject to the laws regarding the use, possession, and distribution of illicit
drugs or alcohol on school campus as well as elsewhere and have the responsibility to obey these
laws.
2. Employees/Failure to Report a Violation: Failure by any employee to report a known violation
shall be in violation of Florida law and the expressed policy of this Board and would constitute an
act of gross insubordination and willful neglect of duty.
B. Policy: It is the expressed policy of this Board that the use, possession, distribution, or overt act in
connection with any controlled substance, counterfeit controlled substance, alcoholic beverage, or model
glue, as defined by law, by any student enrolled in the Polk County Public School System would result in
immediate disciplinary action as outlined in Part VII, Section 7.10, Drugs, and will also be referred to the
appropriate law enforcement agency.

C. Searches: See Part II, General Rules and Regulations, Section 2.28 Searches.
SECONDARY STUDENTS GRADES 9-12
(Section 2.11 2.12, Item D ONLY)
D. Competitive Student Drug Testing: Any student participating in athletics and/or competitive extracurricular
activities is subject to random student drug testing. A student who is confirmed positive for
prohibited drugs by the School Board of Polk County Medical Review Officer must be reassigned to the
substance abuse assessment program at the Mark Wilcox Center for assessment and drug education to
maintain competitive extra-curricular eligibility. The student shall be suspended from interscholastic
athletic and/or extracurricular activity and remain in his/her school until such time as he/she can be enrolled
at the Mark Wilcox Center.
Upon successful completion at the Mark Wilcox Center and initiation of all recommendations, the
suspension from interscholastic athletics and/or extracurricular participation shall be lifted. If participation
in the recommendations is terminated prior to successful completion, the student shall be deemed ineligible
to participate in interscholastic athletics and/or extra-curricular competitive activities until participation in
the recommendations is successfully completed.
In the event the student does not successfully complete the assigned assessment program at the Mark
Wilcox Center, he/she will be ineligible for athletics and/or extra-curricular, competitive participation for
the current semester plus one full calendar year.
Page 20: Wording changed to reflect the attendance policy in the Pupil Progression
Plan.
TARDIES (SECTION 2.31 2.32): A tardy is the absence of any student at the start of class. Excused and unexcused
tardies will be defined the same as excused and unexcused absences. Students cannot be suspended out of school for
unexcused tardies.
A. For the purpose of a truancy petition for elementary students, 3 unexcused tardies and/ or unexcused early dismissals
will constitute be recorded as one unexcused absence.
Page 24: The BEST Program is being eliminated for grades K-5 except for expulsion
cases only.
LEVELS OF DISCIPLINE - ELEMENTARY STUDENTS GRADES K-5 (Items A-G) - SECTION 3.03
G. Level 7 – Alternative Education Programs (Grades Kindergarten through Fifth): The Alternative Education Program
is a form of discipline involving assignment and transfer to an Alternative Education Program designed to meet the needs of
students who violate the Code of Student Conduct. Students in grades K-2 5 may only be assigned to an alternative education
program for an expellable offense as outlined in the Code of Student Conduct. Students may be assigned to such a program
for up to ninety (90) days the duration of the expulsion. Students assigned to Alternative Education Programs will be denied
participation in extracurricular activities sponsored by any school or by the District (except extracurricular activities in the
assigned Alternative Education Program).
1. Out-of-School Suspension: When a student is assigned to an Elementary Alternative Education Program, an outof-school
suspension may first be imposed to temporarily remove the student from the school until the assignment is
processed.
2. Release Criteria: Students assigned to the Elementary Alternative Program will be considered for dismissal from
the program only after completing the following criteria:
a. Documented demonstration of responsible behavior.
b. A review of attendance records, academic performance, and discipline record by the
Alternative Education Center Intervention Assistance Team.

Page 38 & 43: This statement is added on these pages to re-emphasize Progressive
Discipline.
Progressive discipline requires that the levels are to be used in a progressive manner moving sequentially through the Levels,
unless the severity of the incident warrants a higher level.
Page 38: Statement moved to Serious Breaches to reflect where the options are
addressed.
OPTIONAL AT DISCRETION OF PRINCIPAL
Any student suspended for fighting, battery, assault, or other confrontation may be furnished a Conflict Resolution Student
Study Packet at the time of the suspension. The study packet may be obtained from the Mark Wilcox Center. This study
packet must be satisfactorily completed by the student during the suspension and returned to the administrator or dean
responsible for the initial disciplinary action. If the student satisfactorily completes the study packet prior to the end of the
suspension period, the suspension may be reduced by the administrator or dean subsequent to a meeting with the student and
parent. The parent has the responsibility to request the meeting. If the student fails to satisfactorily complete the study packet,
he/she shall be assigned to the school Student Intervention Center until it is completed. In addition, the students involved in
the fight shall be referred to peer mediation or, if peer mediation is deemed inappropriate, a staff facilitation mediation.
Page 38-55: Levels of consequences were numbered throughout Breaches of
Conduct and Serious Breaches of Conduct to reflect the requirement of Progressive
Discipline.
ABUSIVE LANGUAGE OR CONDUCT IN THE PRESENCE OF OTHERS - SECTION 6.01
A student who uses or engages in abusive, profane, Offense: Levels: 1 – 6
obscene, or vulgar language or conduct in the 1. Parental Assistance
presence of another person or possesses sexually 2. Office Intervention
explicit pictures, literature, or material at school, is 3. Detention or Work Detail Programs
guilty of unacceptable conduct punishable as 4. In-School Suspension
follows:
5. Out-of-School or Bus Suspension – Short-Term
6. Out-of-School or Bus Suspension - Long Term

Page 46: Closing of the Mark Wilcox Center with the replacement assessment
program.
DRUGS - SECTION 7.10
Also refer to Medication under Part II, General Rules and Regulations, Section 2.22, Medication.
A. Sale, Distribution, or Possession with Intent to Sell or Distribute: A student who sells or distributes, or
attempts or conspires with someone else to sell or distribute, or possesses with intent to sell or distribute an
intoxicating or controlled beverage, narcotic, any mood modifying prescription drug, over-the-counter mood
modifying drug or any mood modifying substance or drug, or other controlled substances as defined by Florida
law, or sells, distributes, or possesses with intent to sell or distribute any substance represented as any of those
mentioned above or solicits someone else to purchase or receive such substances is guilty of a very serious
breach of conduct which shall be referred to the proper law enforcement agency and could result in criminal
penalties. In all such cases the student shall be recommended for expulsion. If the student is expelled by the
School Board, before he/she may reenter the School System following completion of the expulsion, the student
must first be assigned to, and successfully complete, the Safe and Drug-Free Schools Substance Abuse
Assessment Program. With the permission of the Senior Director, Specialized Programs, the student may attend
the Safe and Drug-Free Schools Assessment Program prior to entering the Expulsion School
B. Use or Possession: A student who uses or is under the influence of or is in possession of or solicits for an
intoxicating or controlled beverage, narcotic, any mood modifying prescription drug, over-the-counter mood
modifying drug or any mood modifying substance or drug, or controlled substances as defined by Florida law,
or represents any substance as any of those mentioned above, or accepts or is in possession of any substance
believed by the student to be or represented to be any of those mentioned above, or is in possession of drug
paraphernalia is guilty of a very serious breach of conduct which shall be referred to the proper law
enforcement agency and could result in criminal penalties. For purposes of this section, drug paraphernalia is
defined as all equipment, products, and materials of any kind which are used, intended for use, or designed for
use in injecting, ingesting, inhaling, or otherwise introducing into the human body a controlled substance as
defined by Florida law. In determining whether a particular item is drug paraphernalia, the school administrator
should consider related evidence to determine whether a student intends to use the item as drug paraphernalia
rather than for a legitimate purpose.
ELEMENTARY STUDENTS GRADES K-5 (Section 7.10, Items 1-3)
1. First Offense: The student shall receive an out-of-school suspension - long term {four (4) to ten (10) school
days} and upon return to school will complete a undergo a Drug-Free Schools Program substance abuse
assessment. If the assessment is refused, the principal shall assign the student to an Elementary Alternative
Education Program (Level 7) if space is available.
2. Second Offense During the Same School Year: The principal shall assign students who are repeat
offenders (during the same school year) to the Elementary Alternative Education Program. It is important to
note that repeated offenses require more severe disciplinary action.
3. Subsequent Offenses During the Same School Year: Any subsequent offenses shall result in Level 8 -
Expulsion. Before reentering the school system following completion of the expulsion, the student must first be
assessed by the staff of the Drug-Free Schools Assessment Program complete a substance abuse assessment.
SECONDARY STUDENTS GRADES 6-12 (Section 7.10, Items 1-3)
1. First Offense: The student shall receive an out-of-school suspension - long term {four (4) to ten (10) school
days} and complete the Substance Abuse Assessment assignment to the Drug-Free Schools Program. If the
offense constitutes a felony, the Principal shall assign the student to the Drug-Free Schools student shall
complete the Substance Abuse Assessment Program and be assigned to an Alternative Education Program. In
such cases the student shall report to the Drug-Free Schools Assessment Program prior to reporting to the
Alternative Education Program.
Note: Referrals should be made to the Drug-Free Schools Assessment Program should be made by telephoning
the Mark Wilcox Drug-Free Schools Center at 291-5355.
a. Assessment Program: The student shall attend school at the Mark Wilcox Drug-Free Schools successfully
complete the Substance Abuse Assessment Program Center where he or she must complete ten (10) days of

satisfactory participation in the program.
b. Satisfactory Participation: The student must complete all program requirements attend, obey program
rules, and participate in the program.
c. Unsuccessful Participation: Any If a student who does not successfully complete ten (10) days of
satisfactory participation in the program, that student shall be assigned to the Alternative Education Program.
and shall be subject to the same attendance requirements in that program as any other student attending the
same program. If an Alternative Education Program is not available, the student shall be suspended for a period
of ten (10) days.
2. Second Offense During the Same School Year: The principal shall assign students who are repeat
offenders (during the same school year) to an Secondary alternative education program. It is important to note
that repeated offenses require more severe disciplinary action.
3. Subsequent Offenses During the Same School Year: Any subsequent offenses shall result in Level 8 -
Expulsion. Before reentering the school system following completion of the expulsion, the student must first be
assessed by the staff of the Drug-Free Schools Assessment Program.
3. Third Offense During School Career: Upon a student’s third violation of Section 7.10 B any time during
his/her school career, the student shall be assigned to an Alternative Education Program. If an Alternative
Education Program is not available, the student shall be suspended for a period of ten (10) days. In addition, the
student may be subject to a recommendation of expulsion. The student will successfully complete the Substance
Abuse Assessment Program requirements be assessed by the staff of the Drug-Free Schools Assessment
Program within fifteen (15) days of the offense. Upon a student’s third violation of Section 7.10 B any time
during his/her school career, the student may be subject to a recommendation of expulsion and will be referred
to the office of the Senior Director, Specialized Services.
C. Exception: If a student brings medication on school premises and takes an overdose with the intent to
commit suicide, the student should be referred for medical and/or mental health services rather than being
subjected to a violation of the Code of Student Conduct.
ALL STUDENTS (Item D ONLY)
D. Nonmood Modifying Drugs: A student who uses, is in possession of, solicits, sells, or distributes a
nonmood modifying over-the-counter drug or medication, including herbal medications, without
meeting the requirements of Part II, General Rules and Regulations, Section 2.22, Medication, herein
is in violation of the Code of Student Conduct and shall be punished as described below. If the drug,
medication, or substance is represented as or implied to be one which is mood modifying, the case
shall be processed under paragraphs A or B of this section.
A. Sale, Distribution, or Possession with Intent to
Sell or Distribute
First Offense Level: 8
8. Expulsion
B. Use or Possession
C. Exception: If a student brings medication on
school premises and takes an overdose with the
intent to commit suicide, the student should be
referred for medical and/or mental health services
First Offense:
ELEMENTARY STUDENTS GRADES K-5
First Offense: The student shall receive an out-ofschool
suspension - long term {four (4) to ten (10)
school days} and upon return to school will undergo
complete a Drug-Free Schools Program the Substance
Abuse Assessment Program. If the assessment is
refused, the principal shall assign the student to an
Elementary Alternative Education Program (Level 7) if
space is available.

ather than being subjected to a violation of the
Code of Student Conduct.
SECONDARY STUDENTS GRADES 6-12
First Offense: The student shall receive an out-ofschool
suspension - long term {four (4) to ten (10)
school days} and assignment to complete the Drug-Free
Schools Substance Abuse Assessment Program and be
assigned If the offense constitutes a felony, the
Principal shall assign the student to the Drug-Free
Schools Assessment Program and to an Alternative
Education Program.
D. Nonmood Modifying Drugs
First Offense Levels: 1 – 4
1. Parental Assistance
2. Office Intervention
3. Detention or Work Detail Programs
4. In-School Suspension
Subsequent Offenses: Levels 2 – 5
2. Office Intervention
3. Detention or Work Detail Programs
4. In-School Suspension
5. Out-of-School or Bus Suspension – Short-Term

Page 50: Removal of firecrackers and small-scale fireworks from Bombs section and
addition to Dangerous Objects. Addition of AirSoft guns to Dangerous Objects and
removal of the requirement to expel for such offenses.
C. Dangerous Objects:
1. With Intent to Do Harm or for Self-Defense: Any student who brings a dangerous object to school, to any school function,
or on any school-sponsored transportation, or any student who possesses or exhibits a dangerous object at school, at any
school function, or on any school sponsored transportation, with the intent of doing harm to others or for self-defense,
will be recommended for expulsion. Dangerous objects include, but are not limited to, common pocketknives with a blade of
three (3) inches or less, ice picks, razor blades, box cutters, air guns or spring guns of any sort (whether operable or
inoperable), pepper spray or mace under 1.7 ounces, AirSoft guns, fireworks, etc.
2. Without Intent to Do Harm or for Self-Defense: Any student who brings a dangerous object to school, to any school
function, or on any school-sponsored transportation, or any student who possesses or exhibits a dangerous object at school, at
any school function, or on any school sponsored transportation, without the intent of doing harm to others or for selfdefense,
is guilty of a serious breach of conduct punishable as follows:
First Offense: Levels 4 – 8 Subsequent Offenses: Level 8
Any offense involving air guns or spring guns of any sort (whether operable or inoperable) is punishable as follows:
Level 8

Alternative Education Placement
In recommending placement to alternative education sites for Middle and High School
Students after a thorough investigation is completed, please adhere to the following
steps:
• Call parent and clearly inform them of the situation, the recommendation of the
Principal (school) and the appeal process.
• If parent requests a Level II Hearing, do the following prior to taking next
steps:
o Call Specialized Services (668-3045) with all pertinent information (i.e.
student information, phone numbers, address, etc.).
o Complete Level I Principal’s Hearing form, Principal’s Detailed Written
Report, send copies to Specialized Services (within 48 hours) via fax at
(863) 668-3050 or courier and give parent a copy.
• If parent does not object to recommendation of alternative placement, inform
them of the appropriate orientation date and time. Instruct the parent to call the
appropriate center for intake information (i.e. what to bring, directions, etc) Bill
Duncan –orientation at 2:00pm or Don E. Woods – orientation at 1:45pm
• Go to Outlook, Public Folders, Specialized Services, click on the ‘+’ sign next
to Forms then click Email Forms.
• Choose the Alt Ed School Form, fill out the form completely and save it as a
new document to your computer or storage drive under the student’s name.
• Send the completed form to Allison Taylor as an attachment via email (within
48 hours).
• Print all appropriate parent notification letters from Genesis, mail a copy and
place a copy in the hands of the student.
∗ For Students with Disabilities who have an IEP, a Manifestation Determination
Meeting must be conducted within ten (10) days of the incident prior to student
placement at any alternative center. Failure to follow procedures set forth by ESE
will void placement in the Alternative Program.
∗ To ensure the correct placement, click on the EXT tab (Extended Address) in
Genesis Demographics and check the zoned High School. The following reflect
which program the student should attend.
• Bill Duncan – Lakeland High; Lake Gibson High; Kathleen High; George
Jenkins High; Mulberry High; Tenoroc High; Auburndale High; Bartow
High; Fort Meade High
• Don Woods – Winter Haven High; Lake Region High; Haines City High;
Ridge Community High; Lake Wales High; Frostproof High

Recommendation for Expulsion
In recommending expulsion for Students, after a thorough investigation is
completed, please adhere to the following steps:
• Call parent and clearly inform them of the situation, the recommendation of
the Principal (school) and the appeal process.
• If parent requests a Level II Hearing, do the following prior to taking next
steps:
o Call Specialized Services (668-3045) with all pertinent information
(i.e. student information, phone numbers, address, etc.).
o Complete Notice of Disciplinary Action, Level I Principal’s Hearing
form, Principal’s Detailed Written Report, send copies to Specialized
Services (within 48 hours) via fax at (863) 668-3050 or courier and
give parent a copy.
• Go to Outlook, Public Folders, Specialized Services, click on the ‘+’ sign
next to Forms then click Email Forms.
• Choose the Expulsion Form, fill out the form completely and save it as a
new document to your computer or storage drive under the student’s name.
• Send the completed form to Allison Taylor as an attachment via email
(within 48 hours).
∗ For Students with Disabilities who have an IEP, a Manifestation Determination
Meeting must be conducted within ten (10) days of the incident prior to any
final action related to the incident. Failure to follow procedures set forth by
IDEIA will void the recommendation.

Re-entry for ESE Students
ESE students returning from a DJJ (Department of Juvenile Justice)
commitment/residential facility must have an IEP meeting to review present
levels, establish goals, PBIP, services and recommend placement. The JPO
(Juvenile Probation Officer) assigned to that student must be invited to attend the
IEP meeting. There is no requirement to have a Staffing Specialist present as the
LEA unless there is going to be a consideration of change in service location or
other mitigating circumstances. It is possible that the IEP meeting may take place
at the facility before the student is released. If the IEP has not been reviewed
before the student is released, the student will report to their zone school and may
be placed in an ISS classroom (if necessary) for no more than 10 school days
until the staffing is scheduled. DO NOT tell the student they cannot enroll or
attend school until a staffing has taken place. These students have a right to enroll
and receive FAPE (Free Appropriate Public Education). Follow the IEP they
enter with as closely as possible during those 10 days.
ESE Students returning from the Detention Center
ESE students returning to their zone school from the detention center (spending
less than 10 days in detention) may require an IEP review if additional services
are to be considered or revisions to the goals, placement or PBIP. There is no
requirement to have a Staffing Specialist present as the LEA unless there is going
to be a consideration of change in service location or other mitigating
circumstances.
ESE students returning after spending 10 days or more in the Detention Center
will require an IEP meeting to review present levels, establish goals, services and
recommend placement. There is no requirement to have a Staffing Specialist
present as the LEA unless there is going to be a consideration of change in service
location or other mitigating circumstances.

Re-entry for Regular Education Students
• All students (except those identified as ESE) enrolling either as a returnee from a
DJJ (Department of Juvenile Justice) facility or a new enrollee from a juvenile
facility must enter via the Polk District Re-Entry Hearing Process. The purpose of
this process is to insure that each returning student is placed in a school setting
which will provide necessary supervision to facilitate the support, safety and
security of the entering student and the educational program of the receiving
school.
• A Hearing Officer will review data from the DJJ facility, the student’s Juvenile
Probation Officer (JPO) and appropriate school sources. An analysis of this
information will be the basis of the final decision related to the student’s school
placement.
• In many cases, sufficient data will indicate the appropriateness of an immediate
enrollment in the zoned school. The circumstances of other cases will indicate a
need for a step-down assignment prior to re-entry into a zoned school.
• It may be necessary to hold a formal hearing to review all pertinent information
prior to a decision related to re-entry/enrollment. Each re-entry hearing will
include, at a minimum, a hearing officer, student/parent, a representative of DJJ or
the JPO. Other individuals (school representatives, counselors, etc.) may be
present as appropriate.
• To schedule consideration of a student via the hearing process, contact Mrs.
Cheryl Hallman at 863-499-2954.
No student either returning from a DJJ facility or enrolling as a new student
from a DJJ facility should be enrolled prior to official notification from the
Hearing Officer.
No Contact Orders
• Temporary and Final Injunctions are to be faxed to Cheryl Hallman at 863-284-
4248.
• Contact Cheryl Hallman by phone or email to verify the order has been received.
• Additional questions, call Cheryl Hallman at 863-499-2954.