Screen Yorkshire – Facilities and Assistance for ... - Thedms.co.uk

Film Friendly York – Information for production
companies and film crews – a ‘who’s who’ of who to
make contact with.....
We are delighted that you are interested in filming in beautiful historic York. There are
three key organisations that may be useful to you; Creative England (the national body
for film), the City of York Council (for filming permissions etc), Visit York (the city’s
tourism body) and then also Screen Yorkshire.
Creative England – Advice and Assistance for Visiting Film Crews
Creative England is the Key contact for help with:
• Locations
• Facilities
• Crew
Creative England’s Locations and Production Services department is committed to
providing a full England-wide locations and crew service. Their work includes promoting
the fantastic and diverse locations on offer across the English regions, from urban cities
to dramatic coastline, to historical houses and ancient woodland. They also help to
connect incoming productions to skilled local crew and facilities.
Creative England works in partnership with the British Film Commission and Film
London, making strong connections and partnerships with organisations, studios and
companies throughout the UK and internationally. Creative England provides a
locations and production support service for all kinds of production to shoot in the
English regions outside London. The Creative England team can provide locations
support, advice and expertise on filming in all areas of England as well as links with

egional film offices.
might be able to help.
Contact the team directly to discuss your project and how they
Locations – Yorkshire Region
Chris Hordley – Production Liaison Manager
chris.hordley@creativeengland.co.uk
Mobile: 07901 351197
Crew & Production Facilities – English Regions
Nicky Ball – Crew & Facilities Manager
Nicky.ball@creativeengland.co.uk
Mobile: 07887 813441
For all general enquiries relating to filming in England please call 0844 824 6042
Screen Yorkshire – details to be added...
More Helpful Contacts for Archive Footage:
Yorkshire Film Archive - contact Binny Baker, Head of Access on 01904 876550 or Sue
Howard on s.howard@yorks.ac.uk
ITV Calendar's archive. Contact Danny Meyers on 0113 222 0836
David Wanless, Head of Libraries, but based in Leeds who is on 0113 222 8345
CITY OF YORK COUNCIL - PERMISSIONS AND FILMING WITHIN THE CITY OF YORK –
ADVICE PROVIDED BY THE CITY OF YORK COUNCIL
There are no laws to prevent anyone filming on public streets, however it is an offence
to cause an obstruction or to place materials on the highway without an appropriate
licence. In theory a small crew (5 people or fewer) using a handheld or tripod camera
should be able to film on the street without obtaining permission, however legislation in
this area is open to interpretation and so if the Local Authority is not aware that you will
be filming in the area there is a chance that you may be asked to stop.
All film crews of five or less are therefore requested to gain permissions from the City
of York Council contact which is Liz Topi.
To film in private locations such as residential properties, you will need to apply directly
to the property owner. Please remember that if you are filming in a flat or on a housing
estate it may be owned by a Housing Association, Private Landlord or Council so you will
need to contact ALL relevant parties. (note Visit York may be able to assist with any
locations which are private businesses in the city)….
It is recommended that any production planning to film on the street contact Liz Topi,
the Events and Festivals Officer on 01904 554253/07500127821 (liz.topi@york.gov.uk),

who will be able to advise you on any areas where you will need filming permission,
inform you of potential filming hotspots - or of anything going on in the area that may
disrupt your filming and assist in liaising with other arms of the Council who would need
to be approached for permission etc. Film crews would also be asked to present a copy
of their Public Liability Insurance.
Small crews
If you are a crew of fewer than 5 people, using only a hand-held or tripod cameras and
have no parking requirements then you can use the Small Crew Notification Form.
Crews of 5 or more, or complex shoots
An application form must be completed and submitted for approval.
Notice
The amount of notice required depends on the complexity of your shoot and whether
you require parking suspensions. Details on lead-in times and charges can be found
below. We encourage all film-makers to seek guidance from the Authority at the
earliest possible point in preparation of the location.
The Authority will confirm receipt of your Filming Application Form within 4 working
days and will give you written permission for the filming to go ahead. This may be a
confirmation email or a contract, depending on the nature and location of your shoot.
The impact of failing to inform the Authority could result in unnecessary resources
being deployed and disruption to the community and to your filming.
Lead in times.
For small film crews a minimum of 7 days notice will be required.
For larger crews and more complex proposals a minimum of 28 days will be required.
Charges
Costs for any services provided by City of York Council will be passed on to Film Crews
and these will be agreed prior to filming taking place.
Bonds
Where filming is being undertaken and there could be a possibility of damage to
land/infrastructure, City of York Council may request the payment of a bond prior to
filming commencing. This bond will be held and should any restoration be required
both the Authority and the Film Company will be required to obtain quotations for the
repair. On agreement the Bond will be used to finance such action, and should the cost
exceed the amount of the bond the Film Company will be required to pay the
difference.

VISIT YORK – LOCATIONS, PUBLIC RELATIONS, MARKETING, ACCOMMODATION
ADVICE AND HELPFUL ‘GO BETWEEN’…..
Visit York is the city’s official tourism body and has over 700 businesses in membership –
visitor attractions such as York Minster and the National Railway Museum, restaurants,
shops, hotels etc. The press office knows most ‘business’ venues in the city and can also
add additional advice for all visiting film crews on possible locations, best viewpoints
etc. Visit York’s press office can help with accommodation advice and bookings for
crews, is keen to work with publicists to promote productions and can for example help
recruit the general public where needed to take part in TV shows. If difficulties arise or
costs are a problem then Visit York can sometimes help act as a ‘go between’ to bring
about resolution and if a production is likely to bring about large benefits for tourism (eg
a feature film or TV Travel show which clearly shows York as the location) Visit York may
be able to assist on levering additional support or hosting crews etc.
Productions can be promoted via the website www.visityork.org and images can be
sourced free of charge at www.visityorkimages.co.uk
All Travel Show productions are requested to make contact with the Visit York Press
Office For Advice and Suggestions.
Press and Film Contact: Kay Hyde, Pr Manager and Katie Porter, PR Executive, Tel 01904
554451 email kh@visityork.org
The City of York Council and Visit York have signed a Film Friendly Charter in Partnership
with Screen Yorkshire to declare the York’s commitment to ensuring a first class service
for all visiting film crews and production companies.
We value your feedback
Good or bad – please let us know what you think about York as a film location – we may
use your quotes to help us to attract film producers in the future - and also let us know
how we can improve our service to you by emailing: kh@visityork.org
The Film Friendly Partnership is a Screen Yorkshire initiative to ensure the whole of the
Yorkshire and Humber Region is marketed and promoted as film friendly, it is a
partnership of 21 organisations throughout the region and promoted by Screen
Yorkshire to the industry, both nationally and internationally.