TDR-Sécurité-0006 TERMS OF REFERENCE 1 - Rio Tinto - Qit ...

3.6.5. As all material and equipment will be under the responsibilities of the Security Company within
supervised areas, the supplier shall endorse a thief insurance to cover losses and damages
when infringements occur.
3.6.6. In the event of a strike within its staff, the Supplier will provide the necessary response to insure
that it will not affect in any way the rights and obligations of either party or Port d’Ehoala rights
to indemnity or compensation.
The mere shortage of labours, materials or utilities, including the failure of any sub-Contractor
to perform, shall not constitute Force Majeure unless caused by circumstances which are in
itself Force Majeure events.
4. SERVICE METHODOLOGY
4.1. Right to Audit
The SUPPLIER shall keep all usual and proper records relating to its activities with Port
d’Ehoala
Port d’Ehoala reserves the right to audit the SUPPLIER during the term of the agreement
and for a period of two years thereafter, provided that such audit(s) shall be conducted
during normal business hours in such a manner as not to interfere unreasonably with the
operations of the company.
Audit expenses shall be paid by Port d’Ehoala unless discrepancies are disclosed by the
audit, in which case the audit expenses shall be paid by the SUPPLIER.
Port d’Ehoala reserve the right to inspect the SUPPLIERS sites, vehicles and workshop
from time to time.
The SUPPLIER must permit a duly authorised representative of Port d’Ehoala access to all
administrative and accounting documents of the SUPPLIER relative to the service being
provided to Port d’Ehoala.
4.2. Performance indicators
The SUPPLIER must take note of the fact that Security is an integral part of Port d’ Ehoala’s business and
therefore shall measure the SUPPLIER’s performance on a monthly basis according to the following key
performance criteria:
Overall Safety performance incl. adherence to:
o SOP’s Standard operation procedure (mode d’action par poste)
o Risk Assessments
o Job Hazard Assessment (JHA’s)
o Toolbox Talks
o Near Misses
o PPE compliance
o Take five
Number of Non Conformances
Adherence to Schedules
Reaction Times
Quality (egg number of fence cutting ,thefts attempts deterred)
Should the SUPPLIER’s performance on the above prove to be below Industry standard, or continuous
non-compliance is being experienced, Port d’Ehoala reserves the right to terminate this agreement.
5. REGULATION & DEAD LINE
5.1. Service must be operational by the 1 of july 2013
5.2. All work shall be performed in strict accordance with Port d’Ehoala rules and regulations and