15.06.2014 Views

executive review - Roland Berger

executive review - Roland Berger

executive review - Roland Berger

SHOW MORE
SHOW LESS

You also want an ePaper? Increase the reach of your titles

YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.

4/2004 Engineered Products & High Tech<br />

<strong>executive</strong> <strong>review</strong><br />

> China – Conquering the Great Wall<br />

> Leadership – The first hundred days<br />

> Sales performance – SalesUp!


"The aim of <strong>executive</strong> <strong>review</strong> is to present topical management<br />

issues in a competent, concise, relevant way for decision makers<br />

in the capital goods industry."<br />

Felix Hess


4/2004 Engineered Products & High Tech<br />

<strong>executive</strong> <strong>review</strong>


2 | Contents<br />

Cover story<br />

> Conquering the Great Wall –<br />

A China strategy for German machinery firms 4<br />

Interview<br />

> Interview with Peter Zapf, head of Siemens Japan –<br />

The challenges and early experiences as a European<br />

manager in Japan 10<br />

Methods<br />

> The first hundred days –<br />

Leadership 16<br />

> Sales performance –<br />

SalesUp! – A pragmatic approach to mobilize<br />

corporate sales 22<br />

China is a market that holds a great<br />

deal of promise for the mechanical<br />

engineering industry as for many others.<br />

However, the sense of euphoria about<br />

the new opportunities should not be<br />

allowed to blind companies to what is<br />

realistic, what is feasible and what is<br />

wise.<br />

> The Engineered Products & High Tech<br />

Competence Center 30<br />

Published by:<br />

<strong>Roland</strong> <strong>Berger</strong> Strategy Consultants GmbH<br />

Arabellastr. 33, 81925 Munich<br />

Responsible:<br />

Felix Hess<br />

Christian Androschin<br />

Editors:<br />

Peter Greppmair<br />

Marion Kofler<br />

Isabel Rincón<br />

Photographs:<br />

Corbis (p. 2, 4, 9, 10, 16, 22)<br />

Layout:<br />

Thirdeye:Design, Munich<br />

Printed by:<br />

Typo Weber, Munich<br />

Circulation: 1.400<br />

Published quarterly<br />

ISSN 1617-4208<br />

No reprints without prior permission<br />

of the publisher


<strong>executive</strong> <strong>review</strong> 4/2004 Editorial | 3<br />

You have decisions to make. Your time planner is full to bursting. You probably have<br />

very little time to wade through the daily flood of trade journals and publications<br />

looking for topics that could be important to your work as a manager. That is why<br />

<strong>executive</strong> <strong>review</strong> seeks to provide decision-makers in the capital goods industry<br />

with an expert treatment of management issues that is both practical and accessible.<br />

This issue therefore contains another carefully prepared selection of concise<br />

information, professional opinions and hands-on assistance covering a variety<br />

of industries.<br />

Our cover story, "Conquering the Great Wall" looks at the attractions of the Chinese<br />

market for European engineered products manufacturers. We consider how to make<br />

the most of the opportunities without losing sight of what is actually feasible.<br />

In our interview with Peter Zapf, head of Siemens Japan, he outlines his personal<br />

experiences as a European in Japan and the challenges of his new position.<br />

Becoming a CEO is an extremely demanding task even without major cultural<br />

differences. New leaders must define the strategic direction as soon as possible<br />

while establishing their own management culture. Our background report,<br />

"The first hundred days" examines this situation in detail.<br />

"SalesUp!" is the name of a program designed to boost sales performance by cutting<br />

costs and improving sales impact. But striking the right balance between the two is<br />

something many companies find difficult.<br />

If you have any suggestions or questions, please do not hesitate to contact us at<br />

<strong>executive</strong>_<strong>review</strong>@rolandberger.com<br />

I hope you enjoy reading this issue of <strong>executive</strong> <strong>review</strong>.<br />

Felix Hess<br />

Head of the Engineered Products & High Tech Competence Center<br />

Spend a little time with us – <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants.


4 | China strategy


<strong>executive</strong> <strong>review</strong> 4/2004 China strategy | 5<br />

A China strategy for German machinery firms<br />

> Conquering the Great Wall<br />

China is a market that holds a great deal of promise for the mechanical<br />

engineering industry as for many others. However, the sense of euphoria<br />

about the new opportunities should not be allowed to blind companies<br />

to what is realistic, what is feasible and what is wise. Norbert Rauh,<br />

Project Manager, and Henning Arndt, Consultant, show what the potential<br />

risks of misreading the situation are and what doing successful<br />

business in China means.<br />

Since joining the WTO in December 2001, if not before, China<br />

has brought a whiff of the gold rush mentality to even the furthest<br />

corners of the German mechanical engineering business. While<br />

many capital goods manufacturers find their domestic markets<br />

stagnating or experiencing nothing more than marginal growth,<br />

the Chinese market alone promises growth for many.<br />

China and the gold rush mentality<br />

Most annual reports these days testify to the enormous growth<br />

rates of business in Asia and in China in particular. By way of<br />

illustration, machinery exports to China grew at the following<br />

rates between 2001 and 2002: testing machines by an astonishing<br />

125 percent, woodworking machinery by 51 percent and machine<br />

tools by 42 percent. The German Engineering Federation (VDMA)<br />

shows China moving up from the tenth most important destination<br />

for German machinery exports in 2000 to number three in the<br />

rankings in 2003.


6 | China strategy<br />

So far, China's spiraling demand for capital goods has largely been<br />

served by imports. However, Germany invests relatively little in<br />

China: Germany's foreign direct investment (FDI) in China<br />

between 2000 and 2002 accounted for only 2.5 percent of what<br />

Germany invested in the USA, and even saw a slight decrease in<br />

the period. Only in 2004 did German FDI in China start to rise<br />

significantly.<br />

This comes as no surprise when you recall that the gratifying sideeffect<br />

of the Chinese import market's enormous growth is that<br />

prices are high there, as supply is tight. So far, companies have<br />

been investing in China only if they can improve their cost<br />

position rapidly by establishing local production and assembly<br />

capacity.<br />

These observations are confirmed by the findings of a study carried<br />

out by <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants in conjunction with the<br />

Laboratory for Machine Tools and Operational Studies (WZL) at<br />

the Technical University of Rhineland-Westphalia (RWTH) in<br />

Aachen, Germany. The study, published in June, examined how<br />

manufacturing companies organize their global footprint – that is<br />

the way they arrange their value chain, from basic development to<br />

procurement, production, assembly and service activities. It found<br />

that only about one in ten companies that have offshored some of<br />

the links in their value chain to China or India have shifted their<br />

R&D capacities to the local markets. On the other hand, almost<br />

three quarters of those firms do have local production or assembly<br />

capacities, evidence of their strong focus on cost benefits – as<br />

opposed to actual local market management.<br />

The birth of the China bubble<br />

Companies must ask themselves whether machinery sales in the<br />

Chinese market can continue their fast-paced growth forever. What<br />

if 'perceived' growth does not correspond to actual market growth?<br />

To answer this question, we must distinguish between growth in<br />

the primary market (the market for goods produced with the<br />

equipment delivered) and the market for the equipment itself.<br />

If growth in the equipment market exceeds primary market growth<br />

(including foreign trade) overcapacity is created. This is exactly<br />

what happened in the automotive industry. Last year, car sales in<br />

China nearly doubled year-on-year, with around 2 million vehicles<br />

sold. OEMs announced plans to triple their annual capacity by<br />

2010, to manufacture almost 6 million cars. In complete contrast,<br />

the first signs of a massive decline in sales became apparent in the<br />

middle of this year. Car sales fell by almost 20 percent in May and<br />

April, while August's sales figures were stagnating at the same level<br />

as July. This meant that as much as 30 percent of the automotive<br />

industry's local capacities lay idle in July and August. So is this the<br />

beginning of the end of the automotive boom in China? Or was it<br />

all hype from the start?<br />

All this is good reason to think more critically about the recent<br />

machinery boom in China that is currently benefiting textile, paper<br />

and machine tool manufacturers and many more. With around<br />

8 percent real GDP growth in China in recent years, the primary<br />

markets are certainly growing at quite some speed. We are also<br />

experiencing a number of temporary effects that will have no<br />

impact in the medium to long term: Firstly, the Chinese government<br />

manages and finances strategic investments designed to<br />

develop technology know-how and thereby make China fit to<br />

compete in the global marketplace. Secondly (and consequently),<br />

many industries relevant to the machinery business are currently<br />

investing massively (and way above their usual spending) to replace<br />

equipment. If all of this investment also takes place within a very<br />

short time span and cannot nearly be dealt with by local Chinese<br />

machinery suppliers – due to a lack of capacity and technology –<br />

the 'perceived' market becomes inflated. A bubble is born, and<br />

overcapacity is starting to build. At the end of the day every bubble,<br />

including the gold rush, tulip mania and even the new economy<br />

boom, is created by group dynamics that, after a certain point in<br />

time, ignore any real foundation.<br />

But what happens if the wave of new business startups in China<br />

suddenly comes to an end and the market returns to its natural<br />

growth? If capital goods companies have the wrong China strategy,<br />

the bursting of the China bubble could be a lot worse than anything<br />

we have experienced with past bubbles. Companies could not just<br />

lose a boom market, they could even find their home market at<br />

risk.


<strong>executive</strong> <strong>review</strong> 4/2004 China strategy | 7<br />

The tide is set to turn in three to five years<br />

International machinery manufacturers, whether or not they have<br />

operations in China, must increasingly compete with Chinese<br />

firms when it comes to selling low and medium-end products on<br />

the Chinese market. This change in the local competitive situation<br />

has a direct impact on the price they can charge. Take the machine<br />

tools segment, for example: having seen continuous growth in the<br />

largely import-based market up until 2000, machine tool prices<br />

have been progressively falling since more and more local Chinese<br />

competitors such as Zhejiang, Shengyang, Dalian or Jinan No. 1<br />

started appearing on the market. Preliminary estimates indicate<br />

that the average market price in the low-end segment almost<br />

halved between 2000 and 2003. And the trend is set to continue:<br />

in the whole of the machinery industry, the price level for<br />

machinery in the low and medium segment is expected to decline<br />

by a further 30 to 50 percent in three to five years. Then, the<br />

premium segment will be the only place where imported<br />

machinery can command competitive prices.<br />

All of this makes China much more than just a demanding growth<br />

market where companies can make big money. The China boom<br />

is different from all previous economic booms because the land of<br />

the dragon is also the home of capital goods manufacturers whose<br />

products and services will be battling it out with the Western<br />

manufacturers in their own home markets in the future. If German<br />

machine builders mismanage the market and thus allow their<br />

ambitious Chinese competitors to become market leaders in<br />

China, they will definitely have failed to read the sign of the times.<br />

But this issue cannot be resolved through local production alone.<br />

Joint ventures (often dictated by China's government) have given<br />

many Chinese competitors the opportunity to build up considerable<br />

know-how for their low and medium-end products. And the<br />

Chinese usually have a much better understanding and the right<br />

development opportunities to produce machinery that meets the<br />

local needs. One noteworthy example that holds a certain relevance<br />

for the machinery industry is the recent success story of the<br />

Chinese mobile phone manufacturers. While mobile phone giants<br />

Motorola and Nokia still dominated the market in the first quarter<br />

of 2002 (with 70 percent market share between them), the picture<br />

in 2003 was quite different. By then, their market share had more<br />

than halved, leaving the once-powerful pair's combined share<br />

languishing at just over 30 percent. The winners in terms of<br />

market share were the Chinese manufacturers Bird and TCL,<br />

whose combined market share had rocketed by almost 15 percent<br />

over that period. Their success was built on four main factors:<br />

lower production costs (and hence lower end prices), optimum<br />

designs in terms of market needs, a stronger focus on the standardtechnology<br />

mass market for low to medium prices, and a better<br />

distribution network with broader local coverage on the part of<br />

Chinese manufacturers.<br />

And this is happening not just in mobile telecommunications. In<br />

all industries, Chinese firms are becoming a lot more competitive,<br />

a fact that is also borne out by IMD Lausanne's annual World<br />

Competitiveness Report. China climbed five places in the ranking<br />

between 2003 and 2004 and is now ranked 24th, just three places<br />

behind Germany. Zhejiang province even made it to 19th spot in<br />

2004, putting it ahead of Germany. An ideal breeding ground for<br />

Chinese companies with international ambitions.


8 | China strategy<br />

Keeping a clear view<br />

The art of electing the right China strategy therefore lies in<br />

defining targets and actions for the short, medium and long term.<br />

It is both right and important to realize the windfall profits<br />

currently emanating from the China boom. But targeting only the<br />

short-term profits from the machinery-hungry Chinese market will<br />

not give any company medium to long-term competitiveness.<br />

What they must do, while also skimming off today's substantial<br />

profits, is create the prerequisites for lasting success in China.<br />

This involves building up excellent knowledge of the local market<br />

and competitors, developing the right local value-creation model<br />

and quickly bringing their China strategy to fruition.<br />

Building up excellent knowledge of the local market and competitors<br />

Western companies looking for success in China in the medium<br />

to long term must offer better products and services than their<br />

Chinese competitors of tomorrow. They must anticipate the<br />

products Chinese firms will bring to market in the future. For,<br />

only by aligning their strategies to these market segments will<br />

they succeed in controlling the local, and ultimately, global<br />

march of their Chinese competitors.<br />

Excellent knowledge of the market and competitors in China is<br />

vital here. For instance, it is crucial to anticipate the market prices<br />

that will be prevalent in China in three to five years. Successful<br />

machine builders are already developing the products they will be<br />

selling at a profit in China at the anticipated price level in three to<br />

five years' time.<br />

Developing a local value-creation model<br />

Chinese competition is expected to emerge in the next three to<br />

five years in the low and medium price segment in particular.<br />

Cost considerations demand that the products developed for this<br />

segment have a value-creation model with high local content.<br />

Companies will need to 'think Chinese' to successfully develop<br />

and produce machinery for the Chinese market. A machine<br />

developed back in the 'ivory tower' of Germany risks neglecting<br />

the actual needs of a market that is driven by different user<br />

economics. Establishing local engineering capacity is thus an<br />

important precondition for success. With local R&D, sourcing and<br />

production, and the help of target costing, it will be possible to<br />

manufacture machinery in line with the expected future price<br />

level in China.


<strong>executive</strong> <strong>review</strong> 4/2004 China strategy | 9<br />

Quickly bringing the China strategy to fruition<br />

Whether firms want to capitalize on today's windfall profits or<br />

position themselves in China in the medium to long term – time<br />

is running out. The observations and examples presented above<br />

show that Chinese competitors are well on the way to winning<br />

back their home market and have already begun their march on<br />

the West. Companies that are yet to gather sufficient experience<br />

and market know-how in China will find it increasingly difficult<br />

to hold their own against local heavyweights. What they need to<br />

do now is seize the opportunities while they are still available.<br />

Moreover, with the increasing range of legal options open to<br />

foreign companies, targeted acquisition of ambitious local competitors<br />

may also represent a good means of defending a brand<br />

and building up know-how in important market segments.<br />

Establishing an expert local management team will certainly be<br />

of crucial importance, since only well networked managers with<br />

their feet firmly rooted in the Chinese culture will be able to<br />

successfully produce and sell products for the local market.<br />

But it is important not to overlook the fact that it can take up to<br />

24 months to establish a local manufacturing facility, depending<br />

on the form of cooperation used (joint venture, subsidiary or<br />

contract-based cooperation). And a further 18 to 24 months<br />

should be factored in for transferring the required know-how.<br />

Every boom holds the promise of massive rewards for those who<br />

lead the way. But equally, every boom also has its losers, who go<br />

down in the quest for greatness. After all, as the old Chinese<br />

proverb goes, water spilled can never be retrieved.<br />

Companies should not just focus on the short-term windfall profits<br />

possible in China. If they properly recognize the opportunities<br />

offered by the China boom and give themselves the right strategic<br />

setup, they will find themselves among the winners and emerge<br />

the stronger for it.


10 | Interview Siemens Japan<br />

Interview with Peter Zapf, head of Siemens Japan<br />

The challenges and early experiences as a European manager<br />

in Japan<br />

Peter Zapf has been head of Siemens in Japan since the start of<br />

2004. In this interview he speaks of the challenges he has faced<br />

and the early experience he has gathered as a European manager<br />

in Japan generally and in his new position specifically.<br />

About Peter Zapf<br />

Before joining Siemens 25 years ago, Peter Zapf studied Information<br />

Technology and Electrical Engineering at Munich Technical University.<br />

The business with end-customer devices has been a part of his<br />

management career ever since. In 1990 he co-managed the successful<br />

restructuring of the device business in the telecommunications segment.<br />

This was at a time when no-one believed it was possible to manufacture<br />

those products at a profit in Europe. In 1992/93 he established the<br />

cordless phone business. And as head of the mobile phone business,<br />

he later took Siemens from also-ran to one of the top four in the global<br />

rankings, achieving sales of EUR 4.5 billion in 2003.


<strong>executive</strong> <strong>review</strong> 4/2004 Interview Siemens Japan | 11<br />

<strong>executive</strong> <strong>review</strong>: What makes Japan so interesting for Siemens and for<br />

German companies in general?<br />

P. Zapf: First and foremost the size of the market. Japan is still the<br />

world's second-largest electrical and electronics market and will<br />

continue to be so for the foreseeable future, in spite of China's<br />

impressive growth rates. Furthermore, Japan is the global<br />

innovation leader in electrical engineering and electronics.<br />

It is here that new technologies in the field of UMTS, displays<br />

or miniature consumer electronics devices evolve. And of course<br />

Japan's banks and general trading houses give the country an<br />

important role in financing and coordinating large-scale projects<br />

such as power plants and dams in Asia, the US and Europe. If you<br />

want to be successful with such partners, you need to have proven<br />

your competence in Japan.<br />

"Japan is still the world's<br />

second-largest electrical<br />

and electronics market."<br />

<strong>executive</strong> <strong>review</strong>: What challenges does Siemens face in Japan?<br />

P. Zapf: Siemens has a long history in Japan, but it is only in the<br />

fields of medical devices and lighting technology that we have<br />

managed to build up a successful and profitable business in 20<br />

years of hard work. Our other business areas still have a lot of<br />

potential, because they, too, can achieve profitable growth here<br />

with targeted growth initiatives. In this respect, Siemens must be<br />

prepared for intensive competition, be ready to meet the highest<br />

quality standards, following Toyota's example, and provide the<br />

highest possible level of service.<br />

Siemens has over a hundred years of history in Japan – now with some 1,900 employees<br />

and one billion euros in sales<br />

1887<br />

1896<br />

1905<br />

1947<br />

1970<br />

1979<br />

until<br />

today<br />

Siemens Tokyo office opened<br />

Siemens & Halske founded<br />

Siemens-Schuckert Denki K.K. founded<br />

K.K. Taihei-Yoko reopens for business<br />

after the Second World War<br />

Nippon Siemens regional K.K. company<br />

founded<br />

Siemens K.K. expands its network by<br />

founding more subsidiaries and joint<br />

ventures with local partners<br />

> Siemens is a pioneer in establishing a JV with<br />

the Japanese Furukawa Group:<br />

– 1923: Fusi Denki Seizo joint venture set up<br />

(now operating independently as Fuji Electric)<br />

– 1935: Fusi Tsushinki Seizo joint venture set up<br />

(now operating independently as Fujitsu)<br />

> Successful long-standing partnerships with<br />

companies including Asahi Chemical in medical<br />

devices and Mitsubishi Electric in lighting<br />

technology<br />

Source: Siemens


12 | Interview Siemens Japan<br />

<strong>executive</strong> <strong>review</strong>: What challenges have you personally faced in Japan,<br />

now and in the past?<br />

P. Zapf: I consider three things to be key in my work: inspiring and<br />

motivating my people, guaranteeing optimal local support for the<br />

global business units and strengthening the public perception of<br />

Siemens in Japan.<br />

"Regular internal events and<br />

newsletters provide concise<br />

information for all our<br />

employees on what we're<br />

going to do next and the<br />

results we've achieved so far."<br />

"The regional companies cannot<br />

assume a messenger function<br />

and nothing more."<br />

Staff motivation<br />

My first challenge was to create a new sense of enthusiasm among<br />

the local workforce. The key is to connect with the staff, show<br />

them the opportunities in a compelling way and explain what the<br />

next steps are, and help them play their part in achieving them.<br />

That is why we have held numerous joint workshops to come up<br />

with strategies for our main issues, such as customer focus, crossselling<br />

and 'Siemens One'. What we want to do is leverage the<br />

positive experience of 'Siemens One' in other countries, e.g. USA,<br />

where Siemens has proven very successful in bundling the<br />

offerings across all business groups to meet the complex demands<br />

of our major key accounts. Regular internal events and newsletters<br />

provide concise information for all our employees on what we're<br />

going to do next and the results we've achieved so far. Apart from<br />

that, we have also established a system of performance-based<br />

bonuses and employee meetings to set personal objectives and<br />

<strong>review</strong> the achievements made. We attach great importance to<br />

making sure that we put the right person in the right position.<br />

Relations with head office and the business units<br />

The first thing we did was to ask ourselves in an internal workshop<br />

the simple question "What is a regional company's value added".<br />

The regional companies cannot assume a messenger function and<br />

nothing more. We believe it comes under the regional companies'<br />

remit not only to implement the overall strategy of the Siemens<br />

global corporation locally, but also to provide the optimum local<br />

support for our customers. That means we have to strike a balance<br />

between the centrally defined strategy and the needs of the local<br />

customers.<br />

Public perception of Siemens in Japan<br />

Siemens needs to be a full member of the Japanese society and<br />

business world, and must be perceived as such. To achieve this we<br />

need to be seen as reliable and we must have a 'presence' at the<br />

same time. We want to be firmly entrenched in Japanese minds<br />

as a global corporation with innovative products. My job is to<br />

strengthen our public perception and use our attributes as assets<br />

on the Japanese market.


<strong>executive</strong> <strong>review</strong> 4/2004 Interview Siemens Japan | 13<br />

Personally I thought it was going to be more difficult than it<br />

ultimately was: it didn't take me long to settle in. In Tokyo you<br />

have a very high standard of living, albeit at a very high cost.<br />

The only thing that bothers me is the lack of green spaces and<br />

the fact that it is really quite difficult to escape the city and its<br />

industrialized surroundings. Being integrated in my job, I found<br />

it easy to adjust. The challenges for the rest of the family are<br />

considerably greater and call for a lot of initiative on their part.<br />

<strong>executive</strong> <strong>review</strong>: Did you find any unexpected cultural differences? And<br />

what specific success factors do you need to bear in mind in Japan?<br />

P. Zapf: Well, Japanese social norms do make it quite easy for us,<br />

since we find the way Japanese people behave and communicate<br />

with each other very pleasant. Customs in both private and<br />

professional life are based on a high level of respect, which is<br />

something that managers in every country of the world ought to<br />

practice. Naturally, the language makes it more difficult to really<br />

get to know the culture, because you don't get very far with<br />

English.<br />

"Customs in both private and<br />

professional life are based on<br />

a high level of respect."<br />

Professionally, you notice an incredible resolve on the part of<br />

Japanese business people to attain the highest levels of customer<br />

understanding and unique quality standards. Businesses don't<br />

want to sell anything that doesn't give customers some value<br />

added or that isn't absolutely reliable. And customers are not<br />

satisfied with standard products – they expect everything to be<br />

adapted to their specific needs. On the whole, though, there<br />

weren't any major surprises, as I'd already been doing business<br />

with Japan for almost 15 years and my Japanese suppliers had<br />

always been very fair and reliable.<br />

<strong>executive</strong> <strong>review</strong>: How did you prepare for the challenges, both<br />

personally and professionally?<br />

P. Zapf: The first thing I did was learn some basic phrases in the<br />

language and I also studied the history and background of Japan<br />

in some detail.<br />

I made an effort to make contact with Japanese people right from<br />

the start, instead of just moving within the German community in<br />

Tokyo. I travel around the country and I ask questions in the quest<br />

to improve my understanding of Japan.<br />

On the professional front, we had already conducted a six-month<br />

project to formulate a consistent Japan strategy. The project gave<br />

us a profound insight into the different areas of business. This<br />

meant that I was familiar with the different areas I would be<br />

working in and the options I had, and my job was clearly defined.<br />

"The first thing I did was learn<br />

some basic phrases in the<br />

language and I also studied<br />

the history and background<br />

of Japan in some detail."


14 | Interview Siemens Japan<br />

<strong>executive</strong> <strong>review</strong>: What were the first things you did when you arrived?<br />

P. Zapf: I visited our customers so I could get to know them.<br />

I asked them for their comments, both positive and negative, on<br />

how we had supported them to date. Then I initiated a new model<br />

for staff communication, giving it a long-term outlook. Using<br />

events, newsletters, the intranet and by going round the offices at<br />

the beginning, I was able to reach every member of staff. And I<br />

brought in an open-door policy. More and more staff members are<br />

taking up the offer, even spontaneously. Finally, informal events<br />

gave me a way of getting hold of direct, unfiltered feedback. In my<br />

communications, I have always stressed that we need to achieve<br />

a cultural change and define ourselves as a global company in the<br />

Japanese society. The role of English in getting us to international<br />

Siemens standards must not be underestimated. Language training<br />

has become a fixed part of our appraisal system and is a<br />

prerequisite for promotion.<br />

<strong>executive</strong> <strong>review</strong>: What key lessons did you take from the Japan strategy<br />

project and what are the main goals of that strategy?<br />

"The reality of business in Japan<br />

needs not just to be accepted<br />

but actively incorporated in the<br />

strategy."<br />

P. Zapf: First of all, the strategy project gave us a precise picture of<br />

the current status. But it also showed us that Siemens can achieve<br />

even more, though this cannot be done overnight. It will require a<br />

lot of hard work, and the reality of business in Japan needs not just<br />

to be accepted but actively incorporated in the strategy. Siemens<br />

has a long history in Japan and here, as in many foreign corporations,<br />

the belief has taken hold that everything is difficult, if not<br />

impossible, in Japan. One of the things the project made clear, by<br />

looking at other companies, is that you can be successful if you<br />

formulate a clear objective and tackle the Japanese constraints in a<br />

very consistent fashion. Moreover, the project made us realize the<br />

progress made with the recent reforms – in the field of M&A for<br />

example – which presents new opportunities for growth. It has<br />

become clear that Japanese shareholders, too, are demanding their<br />

rights and insisting on efficiency and shareholder value. All of this<br />

enabled us to formulate a detailed strategy for internal and<br />

external growth for Siemens in Japan. We defined the steps<br />

necessary to achieve the strategy and developed a specific course<br />

of action, which is now being monitored through regular <strong>review</strong>s<br />

with the head office and the business units.


<strong>executive</strong> <strong>review</strong> 4/2004 Interview Siemens Japan | 15<br />

<strong>executive</strong> <strong>review</strong>: What targets have you already achieved?<br />

P. Zapf: We have considerably intensified our collaboration with<br />

the business units and reached a mutual understanding of the<br />

targets we need to achieve. There is now a new sense of optimism<br />

across the Siemens Japan organization. The staff appreciate the<br />

more target-oriented leadership and are prepared to fight for our<br />

common goals. Consequently, Siemens now has a more coherent<br />

overall presence in Japan. We are still in the early stages when it<br />

comes to being accepted into the Japanese network – I and the<br />

whole organization still have much to do here. Nevertheless, even<br />

in this relatively short time, I have already managed to build up<br />

stable and close relationships with many Japanese business people.<br />

As a result, I find myself surprisingly often invited to events with<br />

Japanese top managers, and these are occasions at which the wives<br />

are even present. This shows how the relationships are being<br />

transferred to the personal level.<br />

<strong>executive</strong> <strong>review</strong>: What tips from your early experience as head of the<br />

country organization would you give others?<br />

P. Zapf: The most important lesson I learned is that the way in<br />

which you create and successfully do business is very similar<br />

in every country in the world. Here, as elsewhere, consistently<br />

pursuing your goals has time and again proven to be the right<br />

approach. Building on this basis, you must then not just accept the<br />

special relationship between customers and suppliers in Japan but<br />

actively incorporate it. If you successfully demonstrate that things<br />

are gradually moving forward, and thus build up the confidence of<br />

your people bit by bit, staff motivation is easier. But this, too, is not<br />

something specifically Japanese.<br />

"The way in which you create and<br />

successfully do business is very<br />

similar in every country in the<br />

world."<br />

<strong>executive</strong> <strong>review</strong>: What is next?<br />

P. Zapf: At Siemens in Japan, we are currently tackling an<br />

extensive action plan that cannot be implemented overnight.<br />

It calls for a medium to long-term approach. The challenge here<br />

is not to lose direction over time and to keep on pursuing our<br />

goals single-mindedly.<br />

<strong>executive</strong> <strong>review</strong>: Mr. Zapf, thank you very much.<br />

Carsten Herbes, Project Manager at our regional<br />

office in Japan, conducted this interview of behalf<br />

of <strong>executive</strong> <strong>review</strong>.


16 | Leadership<br />

Leadership<br />

> The first hundred days


<strong>executive</strong> <strong>review</strong> 4/2004 Leadership | 17<br />

Enormous pressure to succeed, considerable complexity and an<br />

unfamiliar environment often take new CEOs to the very limits of their<br />

abilities in the dreaded "first hundred days". In this period, every new<br />

boss has three ambitious goals to achieve: acceptance, integration and<br />

a reputation as a "doer". So how can you bring the pressure of the first<br />

one hundred days down to a manageable level? Peter Schneidewind,<br />

Principal, recommends a highly structured approach, consistent time<br />

management and a few other tried-and-tested tricks that can prepare<br />

the ground for successful leadership.<br />

New CEOs are under particular pressure to succeed. Not only is<br />

everyone in the company watching you like a hawk, the press and<br />

business analysts are also extremely vigilant. And never more so<br />

than in the first one hundred days. This is the time when everyone<br />

around you is expecting far-reaching decisions – as the new boss,<br />

it is your job to establish the goals and strategies for the years to<br />

come. The fabled first one hundred days are the first milestone<br />

against which a new leader's conceptual and leadership qualities<br />

are measured.<br />

To do justice to these expectations, there are three things you need<br />

to achieve as a new CEO:<br />

> Acceptance: Convince the workforce and everyone connected<br />

with the company that you are the right person for the job, are<br />

tackling problems head-on and initiating a process of change<br />

> Integration: Listen to employees and managers and openly<br />

communicate your own expectations and goals. This can create<br />

a new sense of optimism, which can be used to good advantage<br />

> A reputation as a "doer": Be consistent in your decision-making,<br />

prescribe a sense of vision and leadership, and quickly<br />

implement effective actions, making sure they achieve the<br />

desired effect<br />

So what, specifically, do you need to do to make a successful start<br />

in such a complex environment?<br />

In the first one hundred days, every new CEO needs to familiarize<br />

themselves with the business environment and quickly take<br />

control. Even before your appointment is announced, you can<br />

make active use of a number of information sources to get a feel<br />

for your new environment: meetings with some of the managers,<br />

analyses and other useful papers – annual reports as well as<br />

industry and analyst reports provide a good basis. It can also be<br />

advisable to call in some personal support from a professional,<br />

external coach in the early days. After all, you can often feel<br />

isolated in the position of new CEO – without your usual network<br />

of allies.


18 | Leadership<br />

Achieve acceptance and integration<br />

"My first 100 days are all about listening and learning. The last thing<br />

you'll get from me is a grand vision in the first 100 days. You need to<br />

give yourself time to be a sponge."<br />

Paul Pressler, CEO, The Gap<br />

In the early stages of your time as the new leader, your full<br />

attention should be devoted to your employees. Spend most of<br />

your time in the first eight weeks meeting with your people. And<br />

don't stick to one country or one site, travel extensively and meet<br />

as many of the staff as possible. Especially in the early days, it is<br />

important to demonstrate your presence in the company – this will<br />

earn you your employees' backing. Our experience indicates that<br />

making informal visits across the workforce and "getting your<br />

hands dirty" or helping them where possible not only has a very<br />

positive impact on them, but also gives you a better understanding<br />

of your new professional home.<br />

In addition to personal contact, you should also make use of the<br />

available media. For example, use the company magazine or write<br />

a personal newsletter in e-mail form to help the whole workforce<br />

feel included in the process of change as early as possible. There is<br />

a tried-and-tested communication plan that has proven very useful<br />

here:<br />

Recommended internal communication plan<br />

Get to know me<br />

My way of working<br />

My intention/motto for the company<br />

My (seven) guidelines<br />

My (strategic) vision<br />

My first strategic decisions<br />

Weeks<br />

Start +2 +4 +8 +12 +14<br />

Top management<br />

> Round table talk<br />

> Monthly business <strong>review</strong>s<br />

> Quarterly strategic <strong>review</strong>s<br />

Employees<br />

> Newsletter/mail from CEO<br />

> Company magazine<br />

> All hands meeting<br />

Works council<br />

> Round table talk<br />

Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants


<strong>executive</strong> <strong>review</strong> 4/2004 Leadership | 19<br />

It makes sense to give a speech at the very beginning to explain<br />

your leadership philosophy. The speech should also describe your<br />

agenda for the first one hundred days and make your goals clear –<br />

but you should avoid going into specific details of what those goals<br />

will involve. Moving quickly from the formal presentation to a<br />

dialog with the workforce and listening to their views makes an<br />

especially good impression. Using a flipchart to illustrate the<br />

business situation to the entire workforce goes down particularly<br />

well in Scandinavia. The new boss of a mobile phone company<br />

successfully employed this tactic to earn himself a great deal of<br />

personal acceptance. It helped him prepare the ground for<br />

securing the employees' commitment to a lot of the necessary<br />

restructuring activities.<br />

Take your cue from other CEOs and have the courage to put<br />

forward unusual initiatives. Carly Fiorina, CEO of Hewlett<br />

Packard, asked her workforce of almost 90,000 to e-mail her with<br />

the 10 most stupid things that HP does – and she answered every<br />

one of them. When he took office, Raymond Gilmartin, CEO of<br />

Merck & Co, asked his top 50 managers to write down what they<br />

would do if they were in his shoes. Larry Bossidy, former CEO of<br />

AlliedSignal, met with 5,000 employees in his first sixty days by<br />

organizing what he called 'skip level meetings'. He invited<br />

employees from different divisions and functions to meet with<br />

him in small groups, where they discussed the problems in the<br />

company – and it was all done on an informal basis and without<br />

their line managers present.<br />

Most of your efforts in the first eight weeks will go toward creating<br />

personal acceptance for yourself and making your workforce feel<br />

integrated. After that period, you need to focus more on the<br />

company's various stakeholders and committees. Organize a<br />

management board event and hold one-to-one talks with members<br />

of the supervisory board. Talk about the current problems and note<br />

your colleagues' assessment of the situation. You should also meet<br />

with the company's key accounts, union representatives and<br />

strategic partners and suppliers, to give yourself a better understanding<br />

of your company's external perception and network.<br />

We would recommend keeping your contact with the press to a<br />

minimum in the first one hundred days and concentrating instead<br />

on the internal aspects of your new role.<br />

Once these intensive discussions have given you a detailed picture<br />

of your new company, you need to document the information you<br />

obtained. Use your analysis of these first weeks to draw yourself a<br />

map of the problems and of the opportunities. Prioritize the issues<br />

and opportunities.


20 | Leadership<br />

Earn yourself a reputation as a "doer"<br />

"If you don't do it in the first 100 days, you won't do it in 100 years."<br />

Lord Sheppard, Former Chairman and CEO, Grand Metropolitan<br />

As the new CEO, you should try to put your stamp on the<br />

company while winning over the workforce at the same time.<br />

Admittedly, this is easier said than done. One way of doing it is<br />

to show your personal mettle by taking unexpected action and<br />

establishing yourself as a doer. Use tried-and-tested symbolic<br />

gestures such as an open-door policy or a monthly 'meet the CEO'<br />

discussion forum for selected groups of employees.<br />

Next, you need to bring the corporate strategy into line with your<br />

vision, naturally discussing it with the relevant managers first.<br />

This is a process that should be started early, in our experience.<br />

It is also a task that should be separated from the day-to-day<br />

business of running the company. One recommended approach is<br />

to call a meeting of the top management six weeks after you come<br />

on board to discuss, in cross-functional teams, the company's<br />

strategic alignment.<br />

Having held meetings and workshops to obtain a detailed picture<br />

of the company and the market and competitive environment in<br />

which it operates, your second month should see you start to<br />

develop a vision and elements of your strategy for the next two<br />

years. What are the future core businesses? What technologies,<br />

competencies and skills does your company need for these<br />

business areas? What should the company's global footprint be<br />

like in R&D and production? For all of these questions, we<br />

recommend you formulate your own basic ideas and endeavor to<br />

validate them step by step in one-to-one meetings. Then, and not<br />

before, you should set up a corporate project to work toward the<br />

formulation of a detailed strategy.<br />

Besides the medium to long-term strategy work, achieving<br />

immediate successes will of course do wonders for your standing<br />

in the company. Consistent and quick decisions are called for here.<br />

It can also be helpful to start a 'prestigious' project in your first few<br />

weeks that will be clearly associated with your name. Immediately<br />

after being appointed CEO of Apple Computer, for example, Steve<br />

Jobs put a stop to unsuccessful items (Apple Newton) and poured<br />

more resources into promising products (Apple iMac). That was<br />

the foundation for his success.<br />

Why is it so important to initiate far-reaching changes in your first<br />

one hundred days in office? Because many employees not only<br />

expect this of you, they also have an exceptionally high tolerance<br />

of change in this period. Use the new sense of optimism your<br />

arrival has brought to get unpopular moves – like getting rid of<br />

loss-makers or merging business units – over with fast. And,<br />

if necessary, bring new people in to the management positions.


<strong>executive</strong> <strong>review</strong> 4/2004 Leadership | 21<br />

Reconcile the conflicts<br />

Especially in your first one hundred days, you as the company's<br />

new leader will need to find your line, your own style, between<br />

the different extremes. You are sure to experience the following<br />

conflicts:<br />

> How should I prioritize?<br />

Urgent operational business vs. important strategic issues<br />

> How should I lead?<br />

Autocratic vs. democratic leadership style<br />

> How should I position myself?<br />

Continuity vs. a new start<br />

How should I prioritize?<br />

You need to be the one who determines and prioritizes the issues<br />

on the agenda. If you don't prioritize them yourself, you run the<br />

very great risk of giving in to too many people's demands on your<br />

time in the early days. Other people would dictate your agenda for<br />

the coming weeks. Try to organize your appointment calendar in<br />

the first one hundred days yourself, so that you have the chance to<br />

pursue all of your goals. Give yourself plenty of breathing space.<br />

Generally speaking, the one-third rule applies: one third of your<br />

time for your employees, one third for customers and one third for<br />

internal operational and strategic issues.<br />

Listen up and knuckle down<br />

"It is important to identify the things you want to change. A new CEO<br />

is expected to implement change, so resistance is low but you have<br />

limited time to take advantage of this. After six months, you're part of<br />

the system and changing things then meets resistance."<br />

Göran Ando, CEO, Celltech Group<br />

For a new CEO, success cannot be planned from start to finish,<br />

not even in the first one hundred days. Nor do we have a universal<br />

solution to ensure success. There are a certain number of musts,<br />

though. Prepare well, listen actively, manage your time stringently<br />

and clearly prioritize the issues. Don't forget to knuckle down<br />

quickly to the matters at hand, take decisions consistently and, last<br />

but not least, include a personal "surprise" for the organization.<br />

And if you do all of that, you will quickly achieve an effect that<br />

sets off a process of lasting change within your new environment.<br />

How should I lead?<br />

Many first-time CEOs have trouble redefining their leadership style<br />

in an unfamiliar environment. People expect strong leadership<br />

from you – be it democratic or autocratic by nature. But especially<br />

leaders with little prior experience can be made to feel insecure by<br />

the sheer variety of issues and by the fact that they suddenly find<br />

themselves without their familiar network. In our experience, you<br />

should use the one hundred days grace that the new setting grants<br />

you to get an understanding of the corporate and national culture,<br />

the decision-making processes and the internal networks. This will<br />

give you a good basis for adapting your leadership style to the<br />

specifics of the new company. You could, for instance, let slip an<br />

interesting tidbit of information in a one-to-one meeting so that<br />

you can follow how the information spreads and see how the<br />

company's internal network functions.<br />

How should I position myself?<br />

Should you fall back on tried-and-tested recipes from within the<br />

company or head for new shores with a radical change of strategy?<br />

That is a difficult line to walk and one that calls for good judgment.<br />

First of all, you need to safeguard the profitable core business areas<br />

and stop the loss-makers from hemorrhaging. Only once that is<br />

achieved can you and should you dare to do something new, bring<br />

your strategy to life and turn to your own issues – things like<br />

efficiency-boosting programs. As the new CEO, you need to strike<br />

a healthy balance between continuity and the desire for change<br />

when it comes to tackling new challenges.


22 | Sales performance<br />

SalesUp! – A pragmatic approach to mobilize corporate sales<br />

> Sales performance


<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 23<br />

A study by <strong>Roland</strong> <strong>Berger</strong> confirms that sales performance is a key<br />

success factor for companies of all sizes. In sales, firms used to focus<br />

on cutting costs to improve their operating profit. More recently,<br />

companies are increasingly improving the effectiveness of their sales<br />

activities to enhance earnings. However, especially now that we are<br />

seeing the early signs of economic recovery, companies need to develop<br />

a holistic understanding of sales efficiency and concentrate their efforts<br />

here. Ralph Büchele, Senior Consultant at <strong>Roland</strong> <strong>Berger</strong> Strategy<br />

Consultants, explains how you can use SalesUp!, an approach that is<br />

both holistic and pragmatic, to bring a lasting improvement to your sales<br />

performance.<br />

Sales performance – A top issue for management<br />

Almost 80 percent of the German companies surveyed in a recent<br />

<strong>Roland</strong> <strong>Berger</strong> study consider good sales performance to be a major<br />

success factor in international competition. And there has been a<br />

dramatic paradigm shift: after years of nothing but cost cutting in<br />

sales, performance and sales efficiency are now once again at the<br />

forefront of managers' efforts. The study found that boosting a<br />

company's sales performance can cut costs by around 15 percent<br />

and raise sales by up to 10 percent.<br />

The focus here is on the short to medium term and on quick<br />

successes: higher sales and better margins with lower selling costs.<br />

The pragmatic and practical approach of <strong>Roland</strong> <strong>Berger</strong>'s SalesUp!<br />

tool can help achieve this.


24 | Sales performance<br />

SalesUp! – Three key levers to make sales activities more<br />

professional<br />

SalesUp! is the fruit of many years of project experience. It aims<br />

to increase sales within a few months. Companies achieve this<br />

primarily by paying more attention to the needs of those of their<br />

customers that have high sales potential and by bundling their<br />

activities into clearly defined action plans. Systematically<br />

monitoring the sales targets and actions helps ensure success.<br />

SalesUp! is based on three levers:<br />

> Making the market more transparent<br />

> Optimizing your market activities<br />

> Introducing a sales monitoring system<br />

SalesUp! levers<br />

Levers<br />

Project objectives/results<br />

1<br />

Making the market<br />

more transparent<br />

> Structured customer database<br />

> Overview of customer value and specific customer needs<br />

> Defined customer segments for different levels of intensity in customer marketing<br />

> Prioritized list of high-potential customers<br />

2<br />

Optimizing your<br />

market activities<br />

• ............... • ............... • ...............<br />

.................<br />

.................<br />

.................<br />

.................<br />

.................<br />

> Targeted customer-specific action plans – not too much, not too little<br />

> Creative activities that address valuable customers on a personal level and create<br />

lasting customer loyalty<br />

> Up to 15% higher sales to high-potential customers<br />

> Activities to develop or expand the sales pipeline<br />

3<br />

Introducing a sales<br />

monitoring system<br />

> Clear data on each sales agent's individual target achievements<br />

> Continuous performance monitoring at the company, sales agent and customer level<br />

> Coordinated reporting structure and standard reporting process<br />

Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants


<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 25<br />

How do the three levers work? Ultimately, the market must be<br />

transparent to enable you to pick out customers with high sales<br />

potential and to have a clear understanding of their needs. What's<br />

more, customer-specific marketing means thinking creatively about<br />

how to address your customers on a personal level and keep them<br />

loyal to your company for as long as possible.<br />

In addition to this, you need to steer your available resources<br />

toward the truly profitable customers. And finally, a functioning<br />

system of sales monitoring enables you to keep a constant eye on<br />

the effectiveness of the actions you take.<br />

The three levers build on each other.<br />

SalesUp! – What it involves<br />

1 Making the market more transparent 2 Optimizing your market activities<br />

3<br />

Introducing a sales<br />

monitoring system<br />

Customer<br />

database<br />

including<br />

mini-factbooks<br />

(containing<br />

specific<br />

customer<br />

information)<br />

Segment your<br />

customers by<br />

customer value<br />

and type<br />

A<br />

Customer<br />

B<br />

value<br />

C<br />

1 2 3<br />

Customer type<br />

Define the right<br />

sales activities<br />

for the different<br />

segments for<br />

> Penetration<br />

> Contract closure<br />

> Customer loyalty<br />

Define the<br />

sales targets<br />

and action plans<br />

for each customer<br />

Continually monitor<br />

performance through<br />

standardized reports<br />

at the<br />

> Company level<br />

> Sales agent level<br />

> Customer level<br />

Define additional<br />

personal activities<br />

Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants


26 | Sales performance<br />

a) Making the market more transparent<br />

By dividing your customer base into structured segments, you<br />

create the transparency you need to be able to market your<br />

products efficiently. Two areas require meticulous analysis here –<br />

customer value as a factor in the intensity of your customer<br />

marketing, and customer needs as a measure of the type of<br />

customer marketing that is required.<br />

Customer segmentation (outline)<br />

A<br />

Customer<br />

value<br />

B<br />

Sales & Service<br />

address<br />

the individual<br />

segments in a<br />

targeted manner<br />

The customer's value<br />

determines the intensity<br />

of the customer marketing,<br />

e.g. the numbers of visits,<br />

invitations to events<br />

C<br />

Type 1 Type 2 Type 3<br />

Customer needs<br />

The customer needs determine<br />

the type of customer marketing,<br />

e.g. the mode of contact,<br />

differentiated application of marketing methods<br />

Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants<br />

You can determine the customer value by looking at each<br />

customer's creditworthiness, public impact and potential.<br />

For instance, customers have a particularly high public impact<br />

if they are opinion leaders in a region or an industry, or if they<br />

are suitable as reference customers. The customer's potential<br />

can be derived from their expected purchasing volume and their<br />

specific procurement cycles in the coming years, for example.<br />

Segmenting your business by customer needs firstly reflects<br />

the technical and commercial requirements on the buyer's side.<br />

Secondly, you need to take account of whether this customer<br />

has one person making all the purchasing decisions or whether<br />

procurement questions are decided by a group. A technologyoriented<br />

manager, for instance, will focus on performance, a high<br />

level of process safety and short delivery times. A budget-oriented<br />

purchasing department, on the other hand, will pay most attention<br />

to price and budget constraints and prefer attractive payment<br />

terms.<br />

Compiling a "mini-factbook" for each customer has proven a useful<br />

method of preparing for customer segmentation. A mini-factbook<br />

should contain at least the customer's key data, the type and<br />

quality of customer contact, the customer's business history,<br />

their specific requirements and their potential.<br />

Once you have clustered your customers on the basis of a uniform<br />

set of criteria, you can segment them by value and by type. Project<br />

experience has shown that small groups of three to four sales<br />

agents produce the most creative results. Workshops are a very<br />

useful way of working on this step, giving the team the chance<br />

to exchange thoughts and bounce ideas around.


<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 27<br />

b) Optimizing your market activities<br />

You are in a position to define the right sales approaches for each<br />

customer once you have completed the segmentation. Naturally,<br />

most of the sales activities will not be completely new, but<br />

executing them in a targeted manner, planning their application<br />

precisely and creatively adapting them to the customer's specific<br />

situation are the finer points that all too often get lost in the heat<br />

of the moment. Which also means that valuable resources get<br />

misdirected.<br />

<strong>Roland</strong> <strong>Berger</strong> has a "tool kit" of potential sales activities that have<br />

been tried and tested in numerous projects. These activities can<br />

be customized to suit the precise situation of different clients,<br />

customer segments and stages in the sales pipeline – from<br />

customer penetration to customer retention.<br />

Selected activities for mechanical engineering firms<br />

Penetrating the customer/<br />

preliminary phase<br />

Negotiation phase and<br />

contract closing<br />

Customer support and<br />

retention<br />

> Marketing campaigns<br />

(e.g. for certain categories<br />

of machinery)<br />

> Lowering the barriers to<br />

change by demonstrating<br />

machinery compatibility<br />

> Customer events, e.g.<br />

– "Focus on technology" days<br />

– Events with speakers from<br />

other industries<br />

> Viability calculations<br />

(e.g. lifecycle costs of total cost<br />

of ownership)<br />

> Leasing as an extended<br />

financing offering<br />

> Starter package: Offering<br />

complete, "off-the-peg" machines<br />

(incl. consumables/heavy-wear<br />

parts and service contracts)<br />

> Offering complete service<br />

packages for new customers<br />

> Introducing a loyalty point system<br />

for spare parts transactions<br />

and for taking part in events<br />

> Offering regular software updates<br />

and inspections<br />

> Offering special discounts on<br />

heavy-wear parts and consumables<br />

More intensive rep support (training, support in staging events, advice, etc.)<br />

Personal, one-to-one activities<br />

Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants<br />

From customer events (such as road shows) and customer-specific<br />

viability calculations (such as total cost of ownership) through to<br />

loyalty point systems – the tool kit offers a broad range of potential<br />

sales activities. The selection is complemented by a number of<br />

(one-to-one) activities customized for your customers' decision<br />

makers. This might include flowers for their birthday or a small<br />

gift to celebrate the birth of a child.


28 | Sales performance<br />

The key to success is of course the precise planning of all activities<br />

for each customer. The recommended activities may differ<br />

considerably depending on the particular customer and their<br />

current needs. For example, mechanical engineering firms should<br />

organize onsite product demonstrations and agree to let the<br />

customer use equipment for a test run only if the following<br />

conditions are met:<br />

> The customer has a keen interest in the technical side and<br />

a focus on performance<br />

> The customer is very valuable and requires large volumes<br />

> Business relations with this customer have been rudimentary<br />

to date<br />

Your sales agents' activity plans for each customer must include<br />

details of the individual steps to be taken, clear responsibilities and<br />

due dates, as well as the applicable sales target. It is also advisable<br />

to continuously document, and thereby monitor, the status of the<br />

activities.<br />

Working in small groups in a workshop setting has proven to be<br />

the most efficient way of deciding on and compiling the customerspecific<br />

activity plans, too. We have defined a standardized<br />

procedure for the team to follow during the workshops.<br />

c) Introducing a sales monitoring system<br />

If you don't measure it, you can't improve it. True to this motto,<br />

the SalesUp! program incorporates a set of monitoring tools. Sales<br />

monitoring is based on the activity plans for each customer and<br />

sales agent and their respective sales targets. A three-level<br />

reporting tool containing a variety of qualitative and quantitative<br />

indicators has proven useful in practical application.<br />

Level one, the sales agent's perspective: The sales agent monitors<br />

the activity status using each customer's activity plans and status<br />

reports, which are continuously updated. The figures for sales and<br />

forecast project volume are identified or estimated on the basis of<br />

the sales pipeline.<br />

Level two, the sales manager's perspective: The main figures for<br />

each sales agent (number of activities planned and executed,<br />

planned and realized sales volume, etc.) are recorded, aggregated<br />

and reported monthly. The sales manager can use this information<br />

as a basis for regular status meetings and to take corrective action<br />

when necessary.<br />

Level three, the company's perspective: The overall success of the<br />

SalesUp! program can be seen in monthly or quarterly reports.<br />

Each report contains both quantitative business indicators (such<br />

as sales, customer numbers, average hit rate, number of activities<br />

planned and executed) and a qualitative assessment of the sales<br />

performance. The results can then be discussed by top<br />

management and sales managers.<br />

Ideally, the specific monitoring activities for SalesUp! should be<br />

integrated in your existing (sales) reports. In the transition phase,<br />

software tools specially developed for the project can be used, too.<br />

The standardized and pragmatic approach of SalesUp! means that<br />

these tools are quickly developed and are based on a simple<br />

structure.<br />

The different monitoring reports should be established at the<br />

beginning of the SalesUp! activities and must be the same for<br />

all sales agents.


<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 29<br />

Success factors – customer benefit, standardization, motivation<br />

Each SalesUp program lives and dies by three success factors:<br />

Customer benefit: As with any consulting project, customer benefit<br />

is of the essence. All factbooks and activity plans should therefore<br />

be compiled early and discussed regularly within the company.<br />

Standardization: Standardized and tried-and-tested methods help<br />

avoid the need to develop time-consuming new elements and keep<br />

the setup costs down to a minimum.<br />

Motivation: Only a motivated and fully integrated sales team will<br />

be able to achieve the targets of a SalesUp! project. It is essential to<br />

make the operational advantages of the program clear to the team,<br />

to create an incentive system and to regularly communicate<br />

successes within the company.<br />

Your courage and efforts will then be rewarded – with higher<br />

sales, a stronger position on the market and a formidable sales<br />

team.


30 | Engineered Products & High Tech<br />

> The Engineered Products &<br />

High Tech Competence Center<br />

<strong>executive</strong> <strong>review</strong><br />

Information is of pivotal importance. Only if you stay abreast of<br />

current market trends and developments in your industry you<br />

can take the decisions today that will guide your company to<br />

success tomorrow. Sifting through technical publications and<br />

trade journals is a time-consuming business, however, and the<br />

information gleaned is often too abstract. Quite apart from<br />

the problem of simply finding the time. In short: you need<br />

information that is condensed, accessible, and practical.<br />

This is the goal of the <strong>Roland</strong> <strong>Berger</strong> <strong>executive</strong> <strong>review</strong> for the<br />

capital goods industry. Quarterly, the <strong>review</strong> provides you with<br />

timely articles on topical issues: discussions and interpretations<br />

of current developments and trends in the engineered products<br />

sector (mechanical engineering, industrial systems, and electrical<br />

engineering), in high tech and real estate – all with a strong<br />

practical focus.<br />

One of the principal aims of this publication is to foster in-depth<br />

dialog between industry experts and consultants. At the same<br />

time, we will seek to bring relevant issues from related industries<br />

into your line of vision.<br />

We trust that the <strong>executive</strong> <strong>review</strong> will give you food for thought<br />

for your own corporate context, and would be glad to hear any<br />

comments or suggestions you might have.<br />

e-mail: <strong>executive</strong>_<strong>review</strong>@rolandberger.com<br />

fax: +49 89 9230-8710


<strong>executive</strong> <strong>review</strong> 4/2004 Engineered Products & High Tech | 31<br />

<strong>Roland</strong> <strong>Berger</strong> Strategy Consultants<br />

Engineered products has traditionally been a strong focus of<br />

<strong>Roland</strong> <strong>Berger</strong>’s consulting activities. The more than 100 people<br />

who make up the Engineered Products Competence Center draw<br />

on over three decades of consulting experience, especially in the<br />

areas of industrial systems, mechanical engineering, electrical<br />

engineering, electronics, construction and corporate real estate<br />

management.<br />

As you would expect, our consultants all have excellent business<br />

and technical credentials. But their understanding of real-world<br />

business is also rooted in years of hands-on experience. In<br />

addition, they possess the methodological and problem-solving<br />

skills that empower them to help you and your people develop and<br />

implement the right innovative concepts.<br />

In the capital goods industry alone, <strong>Roland</strong> <strong>Berger</strong> has completed<br />

over 500 projects in the last ten years and accompanied countless<br />

implementations.<br />

Our network of contacts to entrepreneurs around the world allows<br />

us to tap a wealth of resources for innovative solutions to all kinds<br />

of problems. Large corporations, market-leading SMEs and successful<br />

startups all number among our global reference customers.<br />

Business know-how<br />

Industry expertise<br />

Interpersonal skills<br />

Strategy<br />

Growth<br />

Marketing and sales operations<br />

Sourcing<br />

Global footprint<br />

Efficiency<br />

Mergers & acquisitions<br />

Innovation and<br />

knowledge management<br />

Change management<br />

Pre- and post-merger integration<br />

Restructuring<br />

Turnaround<br />

Shareholder value<br />

Corporate real estate management<br />

Automation<br />

Industrial systems<br />

Electrical engineering<br />

Mechanical engineering<br />

Microelectronics<br />

Construction<br />

Construction supplier<br />

Aerospace<br />

Defense<br />

Implementation skills<br />

Moderating skills<br />

Integrational skills<br />

Flexibility<br />

Ability to cope with pressure<br />

Communication on all levels<br />

Assertiveness<br />

Dedication<br />

International outlook


32 | Engineered Products & High Tech<br />

> International network of the Engineered Products &<br />

High Tech Competence Center<br />

Austria · Czech Rep. · Hungary ·<br />

Romania · Croatia<br />

A-1010 Vienna, Freyung 3/2/10<br />

Dr. Manfred Reichl<br />

phone +43 1 53602-111<br />

e-mail manfred_reichl@at.rolandberger.com<br />

Rupert Petry<br />

phone +43 1 53602-339<br />

e-mail rupert_petry@at.rolandberger.com<br />

Belgium<br />

B-1170 Brussels, 100, Boulevard du Souverain<br />

Dirk Albrecht<br />

phone +32 2 6790-170<br />

e-mail dirk_albrecht@be.rolandberger.com<br />

Jean-Roger de Bandt<br />

phone +32 2 66381-28<br />

e-mail jean_roger_de_bandt@be.rolandberger.com<br />

Brazil<br />

04543-906 Itaim Bibi / São Paulo / S.P. /<br />

Avenida Presidente Juscelino Kubitschek, 510<br />

Guilherme Barretto Junqueira<br />

phone +55 11 30467111-7133<br />

e-mail guilherme_junqueira@br.rolandberger.com<br />

China<br />

Shanghai 200040, P.R.C., 1515 Nanjing West Road,<br />

23rd Floor Shanghai Kerry Center<br />

Dr. Eugen von Keller<br />

phone +86 21 52986677-866<br />

e-mail eugen_von_keller@cn.rolandberger.com<br />

France<br />

F-75008 Paris, 16, Avenue George V<br />

Stephane Albernhe<br />

phone +33 1 53670-320<br />

e-mail stephane_albernhe@fr.rolandberger.com<br />

Germany<br />

D-81925 Munich, Arabellastraße 33<br />

Felix Hess<br />

phone +49 89 9230-8324<br />

e-mail felix_hess@de.rolandberger.com<br />

Christian Androschin<br />

phone +49 89 9230-8571<br />

e-mail christian_androschin@de.rolandberger.com<br />

Dr. Reinhard Geissbauer<br />

phone +49 89 9230-8492<br />

e-mail reinhard_geissbauer@de.rolandberger.com<br />

Dr. Torsten Henzelmann<br />

phone +49 89 9230-8185<br />

e-mail torsten_henzelmann@de.rolandberger.com<br />

Peter Schneidewind<br />

phone +49 89 9230-8871<br />

e-mail peter_schneidewind@de.rolandberger.com<br />

Italy<br />

I-20129 Milan, Via Sirtori, 32<br />

Marco Zurru<br />

phone +39 02 29501-292<br />

e-mail marco_zurru@it.rolandberger.com<br />

Jian Xu<br />

phone +86 21 52986677-816<br />

e-mail jian_xu@cn.rolandberger.com


<strong>executive</strong> <strong>review</strong> 4/2004 Engineered Products & High Tech | 33<br />

Japan<br />

Minato-ku, Tokyo 107-6023, 1-12-32, Akasaka<br />

ARK Mori Building 23rd Floor<br />

Isao Endo<br />

phone +81 3 35876-660<br />

e-mail isao_endo@jp.rolandberger.com<br />

Ken Mori<br />

phone +81 3 35876-724<br />

e-mail ken_mori@jp.rolandberger.com<br />

Netherlands<br />

NL-1077 XX Amsterdam, Strawinskylaan 581<br />

Benno van Dongen<br />

phone +31 20 7960-600<br />

e-mail benno_van_dongen@nl.rolandberger.com<br />

Portugal<br />

P-1050-120 Lisbon, Av. Fontes Pereira de Melo, 51-4° E<br />

Edifício Monumental<br />

Antonio Bernardo<br />

phone +351 21 3567-601<br />

e-mail antonio_bernardo@pt.rolandberger.com<br />

Russia · Ukraine · Latvia · Poland<br />

125047 Moscow, 1st Tverskaya-Yamskaya ul., 23<br />

Dr. Uwe Kumm<br />

phone +49 30 39927-534<br />

e-mail uwe_kumm@de.rolandberger.com<br />

Spain<br />

E-Madrid 28046, Paseo de la Castellana, 140, 3rd Floor<br />

José Antonio Bueno Oliveros<br />

phone +34 91 5647-361<br />

e-mail jose_bueno@es.rolandberger.com<br />

Switzerland<br />

CH-8008 Zurich, Neumünsterallee 12<br />

Joost Geginat<br />

phone +41 1 38481-74<br />

e-mail joost_geginat@ch.rolandberger.com<br />

United Kingdom<br />

GB-London W1J 6RB, Lansdowne House, Berkeley Square<br />

Neil Hampson<br />

phone +44 20 7290-4800<br />

e-mail neil_hampson@uk.rolandberger.com<br />

USA<br />

Troy, MI 48084, 2401 West Big Beaver Road, Suite 500<br />

Wim van Acker<br />

phone +1 248 729-5110<br />

e-mail wim_van_acker@us.rolandberger.com<br />

Dr. Antonio Benecchi<br />

phone +1 248 649-1794<br />

e-mail antonio_benecchi@us.rolandberger.com<br />

Sergei Shibaev<br />

phone +7 501 72119-51<br />

e-mail sergei_shibaev@ru.rolandberger.com


ISSN 1617-4208

Hooray! Your file is uploaded and ready to be published.

Saved successfully!

Ooh no, something went wrong!