executive review - Roland Berger
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4/2004 Engineered Products & High Tech<br />
<strong>executive</strong> <strong>review</strong><br />
> China – Conquering the Great Wall<br />
> Leadership – The first hundred days<br />
> Sales performance – SalesUp!
"The aim of <strong>executive</strong> <strong>review</strong> is to present topical management<br />
issues in a competent, concise, relevant way for decision makers<br />
in the capital goods industry."<br />
Felix Hess
4/2004 Engineered Products & High Tech<br />
<strong>executive</strong> <strong>review</strong>
2 | Contents<br />
Cover story<br />
> Conquering the Great Wall –<br />
A China strategy for German machinery firms 4<br />
Interview<br />
> Interview with Peter Zapf, head of Siemens Japan –<br />
The challenges and early experiences as a European<br />
manager in Japan 10<br />
Methods<br />
> The first hundred days –<br />
Leadership 16<br />
> Sales performance –<br />
SalesUp! – A pragmatic approach to mobilize<br />
corporate sales 22<br />
China is a market that holds a great<br />
deal of promise for the mechanical<br />
engineering industry as for many others.<br />
However, the sense of euphoria about<br />
the new opportunities should not be<br />
allowed to blind companies to what is<br />
realistic, what is feasible and what is<br />
wise.<br />
> The Engineered Products & High Tech<br />
Competence Center 30<br />
Published by:<br />
<strong>Roland</strong> <strong>Berger</strong> Strategy Consultants GmbH<br />
Arabellastr. 33, 81925 Munich<br />
Responsible:<br />
Felix Hess<br />
Christian Androschin<br />
Editors:<br />
Peter Greppmair<br />
Marion Kofler<br />
Isabel Rincón<br />
Photographs:<br />
Corbis (p. 2, 4, 9, 10, 16, 22)<br />
Layout:<br />
Thirdeye:Design, Munich<br />
Printed by:<br />
Typo Weber, Munich<br />
Circulation: 1.400<br />
Published quarterly<br />
ISSN 1617-4208<br />
No reprints without prior permission<br />
of the publisher
<strong>executive</strong> <strong>review</strong> 4/2004 Editorial | 3<br />
You have decisions to make. Your time planner is full to bursting. You probably have<br />
very little time to wade through the daily flood of trade journals and publications<br />
looking for topics that could be important to your work as a manager. That is why<br />
<strong>executive</strong> <strong>review</strong> seeks to provide decision-makers in the capital goods industry<br />
with an expert treatment of management issues that is both practical and accessible.<br />
This issue therefore contains another carefully prepared selection of concise<br />
information, professional opinions and hands-on assistance covering a variety<br />
of industries.<br />
Our cover story, "Conquering the Great Wall" looks at the attractions of the Chinese<br />
market for European engineered products manufacturers. We consider how to make<br />
the most of the opportunities without losing sight of what is actually feasible.<br />
In our interview with Peter Zapf, head of Siemens Japan, he outlines his personal<br />
experiences as a European in Japan and the challenges of his new position.<br />
Becoming a CEO is an extremely demanding task even without major cultural<br />
differences. New leaders must define the strategic direction as soon as possible<br />
while establishing their own management culture. Our background report,<br />
"The first hundred days" examines this situation in detail.<br />
"SalesUp!" is the name of a program designed to boost sales performance by cutting<br />
costs and improving sales impact. But striking the right balance between the two is<br />
something many companies find difficult.<br />
If you have any suggestions or questions, please do not hesitate to contact us at<br />
<strong>executive</strong>_<strong>review</strong>@rolandberger.com<br />
I hope you enjoy reading this issue of <strong>executive</strong> <strong>review</strong>.<br />
Felix Hess<br />
Head of the Engineered Products & High Tech Competence Center<br />
Spend a little time with us – <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants.
4 | China strategy
<strong>executive</strong> <strong>review</strong> 4/2004 China strategy | 5<br />
A China strategy for German machinery firms<br />
> Conquering the Great Wall<br />
China is a market that holds a great deal of promise for the mechanical<br />
engineering industry as for many others. However, the sense of euphoria<br />
about the new opportunities should not be allowed to blind companies<br />
to what is realistic, what is feasible and what is wise. Norbert Rauh,<br />
Project Manager, and Henning Arndt, Consultant, show what the potential<br />
risks of misreading the situation are and what doing successful<br />
business in China means.<br />
Since joining the WTO in December 2001, if not before, China<br />
has brought a whiff of the gold rush mentality to even the furthest<br />
corners of the German mechanical engineering business. While<br />
many capital goods manufacturers find their domestic markets<br />
stagnating or experiencing nothing more than marginal growth,<br />
the Chinese market alone promises growth for many.<br />
China and the gold rush mentality<br />
Most annual reports these days testify to the enormous growth<br />
rates of business in Asia and in China in particular. By way of<br />
illustration, machinery exports to China grew at the following<br />
rates between 2001 and 2002: testing machines by an astonishing<br />
125 percent, woodworking machinery by 51 percent and machine<br />
tools by 42 percent. The German Engineering Federation (VDMA)<br />
shows China moving up from the tenth most important destination<br />
for German machinery exports in 2000 to number three in the<br />
rankings in 2003.
6 | China strategy<br />
So far, China's spiraling demand for capital goods has largely been<br />
served by imports. However, Germany invests relatively little in<br />
China: Germany's foreign direct investment (FDI) in China<br />
between 2000 and 2002 accounted for only 2.5 percent of what<br />
Germany invested in the USA, and even saw a slight decrease in<br />
the period. Only in 2004 did German FDI in China start to rise<br />
significantly.<br />
This comes as no surprise when you recall that the gratifying sideeffect<br />
of the Chinese import market's enormous growth is that<br />
prices are high there, as supply is tight. So far, companies have<br />
been investing in China only if they can improve their cost<br />
position rapidly by establishing local production and assembly<br />
capacity.<br />
These observations are confirmed by the findings of a study carried<br />
out by <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants in conjunction with the<br />
Laboratory for Machine Tools and Operational Studies (WZL) at<br />
the Technical University of Rhineland-Westphalia (RWTH) in<br />
Aachen, Germany. The study, published in June, examined how<br />
manufacturing companies organize their global footprint – that is<br />
the way they arrange their value chain, from basic development to<br />
procurement, production, assembly and service activities. It found<br />
that only about one in ten companies that have offshored some of<br />
the links in their value chain to China or India have shifted their<br />
R&D capacities to the local markets. On the other hand, almost<br />
three quarters of those firms do have local production or assembly<br />
capacities, evidence of their strong focus on cost benefits – as<br />
opposed to actual local market management.<br />
The birth of the China bubble<br />
Companies must ask themselves whether machinery sales in the<br />
Chinese market can continue their fast-paced growth forever. What<br />
if 'perceived' growth does not correspond to actual market growth?<br />
To answer this question, we must distinguish between growth in<br />
the primary market (the market for goods produced with the<br />
equipment delivered) and the market for the equipment itself.<br />
If growth in the equipment market exceeds primary market growth<br />
(including foreign trade) overcapacity is created. This is exactly<br />
what happened in the automotive industry. Last year, car sales in<br />
China nearly doubled year-on-year, with around 2 million vehicles<br />
sold. OEMs announced plans to triple their annual capacity by<br />
2010, to manufacture almost 6 million cars. In complete contrast,<br />
the first signs of a massive decline in sales became apparent in the<br />
middle of this year. Car sales fell by almost 20 percent in May and<br />
April, while August's sales figures were stagnating at the same level<br />
as July. This meant that as much as 30 percent of the automotive<br />
industry's local capacities lay idle in July and August. So is this the<br />
beginning of the end of the automotive boom in China? Or was it<br />
all hype from the start?<br />
All this is good reason to think more critically about the recent<br />
machinery boom in China that is currently benefiting textile, paper<br />
and machine tool manufacturers and many more. With around<br />
8 percent real GDP growth in China in recent years, the primary<br />
markets are certainly growing at quite some speed. We are also<br />
experiencing a number of temporary effects that will have no<br />
impact in the medium to long term: Firstly, the Chinese government<br />
manages and finances strategic investments designed to<br />
develop technology know-how and thereby make China fit to<br />
compete in the global marketplace. Secondly (and consequently),<br />
many industries relevant to the machinery business are currently<br />
investing massively (and way above their usual spending) to replace<br />
equipment. If all of this investment also takes place within a very<br />
short time span and cannot nearly be dealt with by local Chinese<br />
machinery suppliers – due to a lack of capacity and technology –<br />
the 'perceived' market becomes inflated. A bubble is born, and<br />
overcapacity is starting to build. At the end of the day every bubble,<br />
including the gold rush, tulip mania and even the new economy<br />
boom, is created by group dynamics that, after a certain point in<br />
time, ignore any real foundation.<br />
But what happens if the wave of new business startups in China<br />
suddenly comes to an end and the market returns to its natural<br />
growth? If capital goods companies have the wrong China strategy,<br />
the bursting of the China bubble could be a lot worse than anything<br />
we have experienced with past bubbles. Companies could not just<br />
lose a boom market, they could even find their home market at<br />
risk.
<strong>executive</strong> <strong>review</strong> 4/2004 China strategy | 7<br />
The tide is set to turn in three to five years<br />
International machinery manufacturers, whether or not they have<br />
operations in China, must increasingly compete with Chinese<br />
firms when it comes to selling low and medium-end products on<br />
the Chinese market. This change in the local competitive situation<br />
has a direct impact on the price they can charge. Take the machine<br />
tools segment, for example: having seen continuous growth in the<br />
largely import-based market up until 2000, machine tool prices<br />
have been progressively falling since more and more local Chinese<br />
competitors such as Zhejiang, Shengyang, Dalian or Jinan No. 1<br />
started appearing on the market. Preliminary estimates indicate<br />
that the average market price in the low-end segment almost<br />
halved between 2000 and 2003. And the trend is set to continue:<br />
in the whole of the machinery industry, the price level for<br />
machinery in the low and medium segment is expected to decline<br />
by a further 30 to 50 percent in three to five years. Then, the<br />
premium segment will be the only place where imported<br />
machinery can command competitive prices.<br />
All of this makes China much more than just a demanding growth<br />
market where companies can make big money. The China boom<br />
is different from all previous economic booms because the land of<br />
the dragon is also the home of capital goods manufacturers whose<br />
products and services will be battling it out with the Western<br />
manufacturers in their own home markets in the future. If German<br />
machine builders mismanage the market and thus allow their<br />
ambitious Chinese competitors to become market leaders in<br />
China, they will definitely have failed to read the sign of the times.<br />
But this issue cannot be resolved through local production alone.<br />
Joint ventures (often dictated by China's government) have given<br />
many Chinese competitors the opportunity to build up considerable<br />
know-how for their low and medium-end products. And the<br />
Chinese usually have a much better understanding and the right<br />
development opportunities to produce machinery that meets the<br />
local needs. One noteworthy example that holds a certain relevance<br />
for the machinery industry is the recent success story of the<br />
Chinese mobile phone manufacturers. While mobile phone giants<br />
Motorola and Nokia still dominated the market in the first quarter<br />
of 2002 (with 70 percent market share between them), the picture<br />
in 2003 was quite different. By then, their market share had more<br />
than halved, leaving the once-powerful pair's combined share<br />
languishing at just over 30 percent. The winners in terms of<br />
market share were the Chinese manufacturers Bird and TCL,<br />
whose combined market share had rocketed by almost 15 percent<br />
over that period. Their success was built on four main factors:<br />
lower production costs (and hence lower end prices), optimum<br />
designs in terms of market needs, a stronger focus on the standardtechnology<br />
mass market for low to medium prices, and a better<br />
distribution network with broader local coverage on the part of<br />
Chinese manufacturers.<br />
And this is happening not just in mobile telecommunications. In<br />
all industries, Chinese firms are becoming a lot more competitive,<br />
a fact that is also borne out by IMD Lausanne's annual World<br />
Competitiveness Report. China climbed five places in the ranking<br />
between 2003 and 2004 and is now ranked 24th, just three places<br />
behind Germany. Zhejiang province even made it to 19th spot in<br />
2004, putting it ahead of Germany. An ideal breeding ground for<br />
Chinese companies with international ambitions.
8 | China strategy<br />
Keeping a clear view<br />
The art of electing the right China strategy therefore lies in<br />
defining targets and actions for the short, medium and long term.<br />
It is both right and important to realize the windfall profits<br />
currently emanating from the China boom. But targeting only the<br />
short-term profits from the machinery-hungry Chinese market will<br />
not give any company medium to long-term competitiveness.<br />
What they must do, while also skimming off today's substantial<br />
profits, is create the prerequisites for lasting success in China.<br />
This involves building up excellent knowledge of the local market<br />
and competitors, developing the right local value-creation model<br />
and quickly bringing their China strategy to fruition.<br />
Building up excellent knowledge of the local market and competitors<br />
Western companies looking for success in China in the medium<br />
to long term must offer better products and services than their<br />
Chinese competitors of tomorrow. They must anticipate the<br />
products Chinese firms will bring to market in the future. For,<br />
only by aligning their strategies to these market segments will<br />
they succeed in controlling the local, and ultimately, global<br />
march of their Chinese competitors.<br />
Excellent knowledge of the market and competitors in China is<br />
vital here. For instance, it is crucial to anticipate the market prices<br />
that will be prevalent in China in three to five years. Successful<br />
machine builders are already developing the products they will be<br />
selling at a profit in China at the anticipated price level in three to<br />
five years' time.<br />
Developing a local value-creation model<br />
Chinese competition is expected to emerge in the next three to<br />
five years in the low and medium price segment in particular.<br />
Cost considerations demand that the products developed for this<br />
segment have a value-creation model with high local content.<br />
Companies will need to 'think Chinese' to successfully develop<br />
and produce machinery for the Chinese market. A machine<br />
developed back in the 'ivory tower' of Germany risks neglecting<br />
the actual needs of a market that is driven by different user<br />
economics. Establishing local engineering capacity is thus an<br />
important precondition for success. With local R&D, sourcing and<br />
production, and the help of target costing, it will be possible to<br />
manufacture machinery in line with the expected future price<br />
level in China.
<strong>executive</strong> <strong>review</strong> 4/2004 China strategy | 9<br />
Quickly bringing the China strategy to fruition<br />
Whether firms want to capitalize on today's windfall profits or<br />
position themselves in China in the medium to long term – time<br />
is running out. The observations and examples presented above<br />
show that Chinese competitors are well on the way to winning<br />
back their home market and have already begun their march on<br />
the West. Companies that are yet to gather sufficient experience<br />
and market know-how in China will find it increasingly difficult<br />
to hold their own against local heavyweights. What they need to<br />
do now is seize the opportunities while they are still available.<br />
Moreover, with the increasing range of legal options open to<br />
foreign companies, targeted acquisition of ambitious local competitors<br />
may also represent a good means of defending a brand<br />
and building up know-how in important market segments.<br />
Establishing an expert local management team will certainly be<br />
of crucial importance, since only well networked managers with<br />
their feet firmly rooted in the Chinese culture will be able to<br />
successfully produce and sell products for the local market.<br />
But it is important not to overlook the fact that it can take up to<br />
24 months to establish a local manufacturing facility, depending<br />
on the form of cooperation used (joint venture, subsidiary or<br />
contract-based cooperation). And a further 18 to 24 months<br />
should be factored in for transferring the required know-how.<br />
Every boom holds the promise of massive rewards for those who<br />
lead the way. But equally, every boom also has its losers, who go<br />
down in the quest for greatness. After all, as the old Chinese<br />
proverb goes, water spilled can never be retrieved.<br />
Companies should not just focus on the short-term windfall profits<br />
possible in China. If they properly recognize the opportunities<br />
offered by the China boom and give themselves the right strategic<br />
setup, they will find themselves among the winners and emerge<br />
the stronger for it.
10 | Interview Siemens Japan<br />
Interview with Peter Zapf, head of Siemens Japan<br />
The challenges and early experiences as a European manager<br />
in Japan<br />
Peter Zapf has been head of Siemens in Japan since the start of<br />
2004. In this interview he speaks of the challenges he has faced<br />
and the early experience he has gathered as a European manager<br />
in Japan generally and in his new position specifically.<br />
About Peter Zapf<br />
Before joining Siemens 25 years ago, Peter Zapf studied Information<br />
Technology and Electrical Engineering at Munich Technical University.<br />
The business with end-customer devices has been a part of his<br />
management career ever since. In 1990 he co-managed the successful<br />
restructuring of the device business in the telecommunications segment.<br />
This was at a time when no-one believed it was possible to manufacture<br />
those products at a profit in Europe. In 1992/93 he established the<br />
cordless phone business. And as head of the mobile phone business,<br />
he later took Siemens from also-ran to one of the top four in the global<br />
rankings, achieving sales of EUR 4.5 billion in 2003.
<strong>executive</strong> <strong>review</strong> 4/2004 Interview Siemens Japan | 11<br />
<strong>executive</strong> <strong>review</strong>: What makes Japan so interesting for Siemens and for<br />
German companies in general?<br />
P. Zapf: First and foremost the size of the market. Japan is still the<br />
world's second-largest electrical and electronics market and will<br />
continue to be so for the foreseeable future, in spite of China's<br />
impressive growth rates. Furthermore, Japan is the global<br />
innovation leader in electrical engineering and electronics.<br />
It is here that new technologies in the field of UMTS, displays<br />
or miniature consumer electronics devices evolve. And of course<br />
Japan's banks and general trading houses give the country an<br />
important role in financing and coordinating large-scale projects<br />
such as power plants and dams in Asia, the US and Europe. If you<br />
want to be successful with such partners, you need to have proven<br />
your competence in Japan.<br />
"Japan is still the world's<br />
second-largest electrical<br />
and electronics market."<br />
<strong>executive</strong> <strong>review</strong>: What challenges does Siemens face in Japan?<br />
P. Zapf: Siemens has a long history in Japan, but it is only in the<br />
fields of medical devices and lighting technology that we have<br />
managed to build up a successful and profitable business in 20<br />
years of hard work. Our other business areas still have a lot of<br />
potential, because they, too, can achieve profitable growth here<br />
with targeted growth initiatives. In this respect, Siemens must be<br />
prepared for intensive competition, be ready to meet the highest<br />
quality standards, following Toyota's example, and provide the<br />
highest possible level of service.<br />
Siemens has over a hundred years of history in Japan – now with some 1,900 employees<br />
and one billion euros in sales<br />
1887<br />
1896<br />
1905<br />
1947<br />
1970<br />
1979<br />
until<br />
today<br />
Siemens Tokyo office opened<br />
Siemens & Halske founded<br />
Siemens-Schuckert Denki K.K. founded<br />
K.K. Taihei-Yoko reopens for business<br />
after the Second World War<br />
Nippon Siemens regional K.K. company<br />
founded<br />
Siemens K.K. expands its network by<br />
founding more subsidiaries and joint<br />
ventures with local partners<br />
> Siemens is a pioneer in establishing a JV with<br />
the Japanese Furukawa Group:<br />
– 1923: Fusi Denki Seizo joint venture set up<br />
(now operating independently as Fuji Electric)<br />
– 1935: Fusi Tsushinki Seizo joint venture set up<br />
(now operating independently as Fujitsu)<br />
> Successful long-standing partnerships with<br />
companies including Asahi Chemical in medical<br />
devices and Mitsubishi Electric in lighting<br />
technology<br />
Source: Siemens
12 | Interview Siemens Japan<br />
<strong>executive</strong> <strong>review</strong>: What challenges have you personally faced in Japan,<br />
now and in the past?<br />
P. Zapf: I consider three things to be key in my work: inspiring and<br />
motivating my people, guaranteeing optimal local support for the<br />
global business units and strengthening the public perception of<br />
Siemens in Japan.<br />
"Regular internal events and<br />
newsletters provide concise<br />
information for all our<br />
employees on what we're<br />
going to do next and the<br />
results we've achieved so far."<br />
"The regional companies cannot<br />
assume a messenger function<br />
and nothing more."<br />
Staff motivation<br />
My first challenge was to create a new sense of enthusiasm among<br />
the local workforce. The key is to connect with the staff, show<br />
them the opportunities in a compelling way and explain what the<br />
next steps are, and help them play their part in achieving them.<br />
That is why we have held numerous joint workshops to come up<br />
with strategies for our main issues, such as customer focus, crossselling<br />
and 'Siemens One'. What we want to do is leverage the<br />
positive experience of 'Siemens One' in other countries, e.g. USA,<br />
where Siemens has proven very successful in bundling the<br />
offerings across all business groups to meet the complex demands<br />
of our major key accounts. Regular internal events and newsletters<br />
provide concise information for all our employees on what we're<br />
going to do next and the results we've achieved so far. Apart from<br />
that, we have also established a system of performance-based<br />
bonuses and employee meetings to set personal objectives and<br />
<strong>review</strong> the achievements made. We attach great importance to<br />
making sure that we put the right person in the right position.<br />
Relations with head office and the business units<br />
The first thing we did was to ask ourselves in an internal workshop<br />
the simple question "What is a regional company's value added".<br />
The regional companies cannot assume a messenger function and<br />
nothing more. We believe it comes under the regional companies'<br />
remit not only to implement the overall strategy of the Siemens<br />
global corporation locally, but also to provide the optimum local<br />
support for our customers. That means we have to strike a balance<br />
between the centrally defined strategy and the needs of the local<br />
customers.<br />
Public perception of Siemens in Japan<br />
Siemens needs to be a full member of the Japanese society and<br />
business world, and must be perceived as such. To achieve this we<br />
need to be seen as reliable and we must have a 'presence' at the<br />
same time. We want to be firmly entrenched in Japanese minds<br />
as a global corporation with innovative products. My job is to<br />
strengthen our public perception and use our attributes as assets<br />
on the Japanese market.
<strong>executive</strong> <strong>review</strong> 4/2004 Interview Siemens Japan | 13<br />
Personally I thought it was going to be more difficult than it<br />
ultimately was: it didn't take me long to settle in. In Tokyo you<br />
have a very high standard of living, albeit at a very high cost.<br />
The only thing that bothers me is the lack of green spaces and<br />
the fact that it is really quite difficult to escape the city and its<br />
industrialized surroundings. Being integrated in my job, I found<br />
it easy to adjust. The challenges for the rest of the family are<br />
considerably greater and call for a lot of initiative on their part.<br />
<strong>executive</strong> <strong>review</strong>: Did you find any unexpected cultural differences? And<br />
what specific success factors do you need to bear in mind in Japan?<br />
P. Zapf: Well, Japanese social norms do make it quite easy for us,<br />
since we find the way Japanese people behave and communicate<br />
with each other very pleasant. Customs in both private and<br />
professional life are based on a high level of respect, which is<br />
something that managers in every country of the world ought to<br />
practice. Naturally, the language makes it more difficult to really<br />
get to know the culture, because you don't get very far with<br />
English.<br />
"Customs in both private and<br />
professional life are based on<br />
a high level of respect."<br />
Professionally, you notice an incredible resolve on the part of<br />
Japanese business people to attain the highest levels of customer<br />
understanding and unique quality standards. Businesses don't<br />
want to sell anything that doesn't give customers some value<br />
added or that isn't absolutely reliable. And customers are not<br />
satisfied with standard products – they expect everything to be<br />
adapted to their specific needs. On the whole, though, there<br />
weren't any major surprises, as I'd already been doing business<br />
with Japan for almost 15 years and my Japanese suppliers had<br />
always been very fair and reliable.<br />
<strong>executive</strong> <strong>review</strong>: How did you prepare for the challenges, both<br />
personally and professionally?<br />
P. Zapf: The first thing I did was learn some basic phrases in the<br />
language and I also studied the history and background of Japan<br />
in some detail.<br />
I made an effort to make contact with Japanese people right from<br />
the start, instead of just moving within the German community in<br />
Tokyo. I travel around the country and I ask questions in the quest<br />
to improve my understanding of Japan.<br />
On the professional front, we had already conducted a six-month<br />
project to formulate a consistent Japan strategy. The project gave<br />
us a profound insight into the different areas of business. This<br />
meant that I was familiar with the different areas I would be<br />
working in and the options I had, and my job was clearly defined.<br />
"The first thing I did was learn<br />
some basic phrases in the<br />
language and I also studied<br />
the history and background<br />
of Japan in some detail."
14 | Interview Siemens Japan<br />
<strong>executive</strong> <strong>review</strong>: What were the first things you did when you arrived?<br />
P. Zapf: I visited our customers so I could get to know them.<br />
I asked them for their comments, both positive and negative, on<br />
how we had supported them to date. Then I initiated a new model<br />
for staff communication, giving it a long-term outlook. Using<br />
events, newsletters, the intranet and by going round the offices at<br />
the beginning, I was able to reach every member of staff. And I<br />
brought in an open-door policy. More and more staff members are<br />
taking up the offer, even spontaneously. Finally, informal events<br />
gave me a way of getting hold of direct, unfiltered feedback. In my<br />
communications, I have always stressed that we need to achieve<br />
a cultural change and define ourselves as a global company in the<br />
Japanese society. The role of English in getting us to international<br />
Siemens standards must not be underestimated. Language training<br />
has become a fixed part of our appraisal system and is a<br />
prerequisite for promotion.<br />
<strong>executive</strong> <strong>review</strong>: What key lessons did you take from the Japan strategy<br />
project and what are the main goals of that strategy?<br />
"The reality of business in Japan<br />
needs not just to be accepted<br />
but actively incorporated in the<br />
strategy."<br />
P. Zapf: First of all, the strategy project gave us a precise picture of<br />
the current status. But it also showed us that Siemens can achieve<br />
even more, though this cannot be done overnight. It will require a<br />
lot of hard work, and the reality of business in Japan needs not just<br />
to be accepted but actively incorporated in the strategy. Siemens<br />
has a long history in Japan and here, as in many foreign corporations,<br />
the belief has taken hold that everything is difficult, if not<br />
impossible, in Japan. One of the things the project made clear, by<br />
looking at other companies, is that you can be successful if you<br />
formulate a clear objective and tackle the Japanese constraints in a<br />
very consistent fashion. Moreover, the project made us realize the<br />
progress made with the recent reforms – in the field of M&A for<br />
example – which presents new opportunities for growth. It has<br />
become clear that Japanese shareholders, too, are demanding their<br />
rights and insisting on efficiency and shareholder value. All of this<br />
enabled us to formulate a detailed strategy for internal and<br />
external growth for Siemens in Japan. We defined the steps<br />
necessary to achieve the strategy and developed a specific course<br />
of action, which is now being monitored through regular <strong>review</strong>s<br />
with the head office and the business units.
<strong>executive</strong> <strong>review</strong> 4/2004 Interview Siemens Japan | 15<br />
<strong>executive</strong> <strong>review</strong>: What targets have you already achieved?<br />
P. Zapf: We have considerably intensified our collaboration with<br />
the business units and reached a mutual understanding of the<br />
targets we need to achieve. There is now a new sense of optimism<br />
across the Siemens Japan organization. The staff appreciate the<br />
more target-oriented leadership and are prepared to fight for our<br />
common goals. Consequently, Siemens now has a more coherent<br />
overall presence in Japan. We are still in the early stages when it<br />
comes to being accepted into the Japanese network – I and the<br />
whole organization still have much to do here. Nevertheless, even<br />
in this relatively short time, I have already managed to build up<br />
stable and close relationships with many Japanese business people.<br />
As a result, I find myself surprisingly often invited to events with<br />
Japanese top managers, and these are occasions at which the wives<br />
are even present. This shows how the relationships are being<br />
transferred to the personal level.<br />
<strong>executive</strong> <strong>review</strong>: What tips from your early experience as head of the<br />
country organization would you give others?<br />
P. Zapf: The most important lesson I learned is that the way in<br />
which you create and successfully do business is very similar<br />
in every country in the world. Here, as elsewhere, consistently<br />
pursuing your goals has time and again proven to be the right<br />
approach. Building on this basis, you must then not just accept the<br />
special relationship between customers and suppliers in Japan but<br />
actively incorporate it. If you successfully demonstrate that things<br />
are gradually moving forward, and thus build up the confidence of<br />
your people bit by bit, staff motivation is easier. But this, too, is not<br />
something specifically Japanese.<br />
"The way in which you create and<br />
successfully do business is very<br />
similar in every country in the<br />
world."<br />
<strong>executive</strong> <strong>review</strong>: What is next?<br />
P. Zapf: At Siemens in Japan, we are currently tackling an<br />
extensive action plan that cannot be implemented overnight.<br />
It calls for a medium to long-term approach. The challenge here<br />
is not to lose direction over time and to keep on pursuing our<br />
goals single-mindedly.<br />
<strong>executive</strong> <strong>review</strong>: Mr. Zapf, thank you very much.<br />
Carsten Herbes, Project Manager at our regional<br />
office in Japan, conducted this interview of behalf<br />
of <strong>executive</strong> <strong>review</strong>.
16 | Leadership<br />
Leadership<br />
> The first hundred days
<strong>executive</strong> <strong>review</strong> 4/2004 Leadership | 17<br />
Enormous pressure to succeed, considerable complexity and an<br />
unfamiliar environment often take new CEOs to the very limits of their<br />
abilities in the dreaded "first hundred days". In this period, every new<br />
boss has three ambitious goals to achieve: acceptance, integration and<br />
a reputation as a "doer". So how can you bring the pressure of the first<br />
one hundred days down to a manageable level? Peter Schneidewind,<br />
Principal, recommends a highly structured approach, consistent time<br />
management and a few other tried-and-tested tricks that can prepare<br />
the ground for successful leadership.<br />
New CEOs are under particular pressure to succeed. Not only is<br />
everyone in the company watching you like a hawk, the press and<br />
business analysts are also extremely vigilant. And never more so<br />
than in the first one hundred days. This is the time when everyone<br />
around you is expecting far-reaching decisions – as the new boss,<br />
it is your job to establish the goals and strategies for the years to<br />
come. The fabled first one hundred days are the first milestone<br />
against which a new leader's conceptual and leadership qualities<br />
are measured.<br />
To do justice to these expectations, there are three things you need<br />
to achieve as a new CEO:<br />
> Acceptance: Convince the workforce and everyone connected<br />
with the company that you are the right person for the job, are<br />
tackling problems head-on and initiating a process of change<br />
> Integration: Listen to employees and managers and openly<br />
communicate your own expectations and goals. This can create<br />
a new sense of optimism, which can be used to good advantage<br />
> A reputation as a "doer": Be consistent in your decision-making,<br />
prescribe a sense of vision and leadership, and quickly<br />
implement effective actions, making sure they achieve the<br />
desired effect<br />
So what, specifically, do you need to do to make a successful start<br />
in such a complex environment?<br />
In the first one hundred days, every new CEO needs to familiarize<br />
themselves with the business environment and quickly take<br />
control. Even before your appointment is announced, you can<br />
make active use of a number of information sources to get a feel<br />
for your new environment: meetings with some of the managers,<br />
analyses and other useful papers – annual reports as well as<br />
industry and analyst reports provide a good basis. It can also be<br />
advisable to call in some personal support from a professional,<br />
external coach in the early days. After all, you can often feel<br />
isolated in the position of new CEO – without your usual network<br />
of allies.
18 | Leadership<br />
Achieve acceptance and integration<br />
"My first 100 days are all about listening and learning. The last thing<br />
you'll get from me is a grand vision in the first 100 days. You need to<br />
give yourself time to be a sponge."<br />
Paul Pressler, CEO, The Gap<br />
In the early stages of your time as the new leader, your full<br />
attention should be devoted to your employees. Spend most of<br />
your time in the first eight weeks meeting with your people. And<br />
don't stick to one country or one site, travel extensively and meet<br />
as many of the staff as possible. Especially in the early days, it is<br />
important to demonstrate your presence in the company – this will<br />
earn you your employees' backing. Our experience indicates that<br />
making informal visits across the workforce and "getting your<br />
hands dirty" or helping them where possible not only has a very<br />
positive impact on them, but also gives you a better understanding<br />
of your new professional home.<br />
In addition to personal contact, you should also make use of the<br />
available media. For example, use the company magazine or write<br />
a personal newsletter in e-mail form to help the whole workforce<br />
feel included in the process of change as early as possible. There is<br />
a tried-and-tested communication plan that has proven very useful<br />
here:<br />
Recommended internal communication plan<br />
Get to know me<br />
My way of working<br />
My intention/motto for the company<br />
My (seven) guidelines<br />
My (strategic) vision<br />
My first strategic decisions<br />
Weeks<br />
Start +2 +4 +8 +12 +14<br />
Top management<br />
> Round table talk<br />
> Monthly business <strong>review</strong>s<br />
> Quarterly strategic <strong>review</strong>s<br />
Employees<br />
> Newsletter/mail from CEO<br />
> Company magazine<br />
> All hands meeting<br />
Works council<br />
> Round table talk<br />
Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants
<strong>executive</strong> <strong>review</strong> 4/2004 Leadership | 19<br />
It makes sense to give a speech at the very beginning to explain<br />
your leadership philosophy. The speech should also describe your<br />
agenda for the first one hundred days and make your goals clear –<br />
but you should avoid going into specific details of what those goals<br />
will involve. Moving quickly from the formal presentation to a<br />
dialog with the workforce and listening to their views makes an<br />
especially good impression. Using a flipchart to illustrate the<br />
business situation to the entire workforce goes down particularly<br />
well in Scandinavia. The new boss of a mobile phone company<br />
successfully employed this tactic to earn himself a great deal of<br />
personal acceptance. It helped him prepare the ground for<br />
securing the employees' commitment to a lot of the necessary<br />
restructuring activities.<br />
Take your cue from other CEOs and have the courage to put<br />
forward unusual initiatives. Carly Fiorina, CEO of Hewlett<br />
Packard, asked her workforce of almost 90,000 to e-mail her with<br />
the 10 most stupid things that HP does – and she answered every<br />
one of them. When he took office, Raymond Gilmartin, CEO of<br />
Merck & Co, asked his top 50 managers to write down what they<br />
would do if they were in his shoes. Larry Bossidy, former CEO of<br />
AlliedSignal, met with 5,000 employees in his first sixty days by<br />
organizing what he called 'skip level meetings'. He invited<br />
employees from different divisions and functions to meet with<br />
him in small groups, where they discussed the problems in the<br />
company – and it was all done on an informal basis and without<br />
their line managers present.<br />
Most of your efforts in the first eight weeks will go toward creating<br />
personal acceptance for yourself and making your workforce feel<br />
integrated. After that period, you need to focus more on the<br />
company's various stakeholders and committees. Organize a<br />
management board event and hold one-to-one talks with members<br />
of the supervisory board. Talk about the current problems and note<br />
your colleagues' assessment of the situation. You should also meet<br />
with the company's key accounts, union representatives and<br />
strategic partners and suppliers, to give yourself a better understanding<br />
of your company's external perception and network.<br />
We would recommend keeping your contact with the press to a<br />
minimum in the first one hundred days and concentrating instead<br />
on the internal aspects of your new role.<br />
Once these intensive discussions have given you a detailed picture<br />
of your new company, you need to document the information you<br />
obtained. Use your analysis of these first weeks to draw yourself a<br />
map of the problems and of the opportunities. Prioritize the issues<br />
and opportunities.
20 | Leadership<br />
Earn yourself a reputation as a "doer"<br />
"If you don't do it in the first 100 days, you won't do it in 100 years."<br />
Lord Sheppard, Former Chairman and CEO, Grand Metropolitan<br />
As the new CEO, you should try to put your stamp on the<br />
company while winning over the workforce at the same time.<br />
Admittedly, this is easier said than done. One way of doing it is<br />
to show your personal mettle by taking unexpected action and<br />
establishing yourself as a doer. Use tried-and-tested symbolic<br />
gestures such as an open-door policy or a monthly 'meet the CEO'<br />
discussion forum for selected groups of employees.<br />
Next, you need to bring the corporate strategy into line with your<br />
vision, naturally discussing it with the relevant managers first.<br />
This is a process that should be started early, in our experience.<br />
It is also a task that should be separated from the day-to-day<br />
business of running the company. One recommended approach is<br />
to call a meeting of the top management six weeks after you come<br />
on board to discuss, in cross-functional teams, the company's<br />
strategic alignment.<br />
Having held meetings and workshops to obtain a detailed picture<br />
of the company and the market and competitive environment in<br />
which it operates, your second month should see you start to<br />
develop a vision and elements of your strategy for the next two<br />
years. What are the future core businesses? What technologies,<br />
competencies and skills does your company need for these<br />
business areas? What should the company's global footprint be<br />
like in R&D and production? For all of these questions, we<br />
recommend you formulate your own basic ideas and endeavor to<br />
validate them step by step in one-to-one meetings. Then, and not<br />
before, you should set up a corporate project to work toward the<br />
formulation of a detailed strategy.<br />
Besides the medium to long-term strategy work, achieving<br />
immediate successes will of course do wonders for your standing<br />
in the company. Consistent and quick decisions are called for here.<br />
It can also be helpful to start a 'prestigious' project in your first few<br />
weeks that will be clearly associated with your name. Immediately<br />
after being appointed CEO of Apple Computer, for example, Steve<br />
Jobs put a stop to unsuccessful items (Apple Newton) and poured<br />
more resources into promising products (Apple iMac). That was<br />
the foundation for his success.<br />
Why is it so important to initiate far-reaching changes in your first<br />
one hundred days in office? Because many employees not only<br />
expect this of you, they also have an exceptionally high tolerance<br />
of change in this period. Use the new sense of optimism your<br />
arrival has brought to get unpopular moves – like getting rid of<br />
loss-makers or merging business units – over with fast. And,<br />
if necessary, bring new people in to the management positions.
<strong>executive</strong> <strong>review</strong> 4/2004 Leadership | 21<br />
Reconcile the conflicts<br />
Especially in your first one hundred days, you as the company's<br />
new leader will need to find your line, your own style, between<br />
the different extremes. You are sure to experience the following<br />
conflicts:<br />
> How should I prioritize?<br />
Urgent operational business vs. important strategic issues<br />
> How should I lead?<br />
Autocratic vs. democratic leadership style<br />
> How should I position myself?<br />
Continuity vs. a new start<br />
How should I prioritize?<br />
You need to be the one who determines and prioritizes the issues<br />
on the agenda. If you don't prioritize them yourself, you run the<br />
very great risk of giving in to too many people's demands on your<br />
time in the early days. Other people would dictate your agenda for<br />
the coming weeks. Try to organize your appointment calendar in<br />
the first one hundred days yourself, so that you have the chance to<br />
pursue all of your goals. Give yourself plenty of breathing space.<br />
Generally speaking, the one-third rule applies: one third of your<br />
time for your employees, one third for customers and one third for<br />
internal operational and strategic issues.<br />
Listen up and knuckle down<br />
"It is important to identify the things you want to change. A new CEO<br />
is expected to implement change, so resistance is low but you have<br />
limited time to take advantage of this. After six months, you're part of<br />
the system and changing things then meets resistance."<br />
Göran Ando, CEO, Celltech Group<br />
For a new CEO, success cannot be planned from start to finish,<br />
not even in the first one hundred days. Nor do we have a universal<br />
solution to ensure success. There are a certain number of musts,<br />
though. Prepare well, listen actively, manage your time stringently<br />
and clearly prioritize the issues. Don't forget to knuckle down<br />
quickly to the matters at hand, take decisions consistently and, last<br />
but not least, include a personal "surprise" for the organization.<br />
And if you do all of that, you will quickly achieve an effect that<br />
sets off a process of lasting change within your new environment.<br />
How should I lead?<br />
Many first-time CEOs have trouble redefining their leadership style<br />
in an unfamiliar environment. People expect strong leadership<br />
from you – be it democratic or autocratic by nature. But especially<br />
leaders with little prior experience can be made to feel insecure by<br />
the sheer variety of issues and by the fact that they suddenly find<br />
themselves without their familiar network. In our experience, you<br />
should use the one hundred days grace that the new setting grants<br />
you to get an understanding of the corporate and national culture,<br />
the decision-making processes and the internal networks. This will<br />
give you a good basis for adapting your leadership style to the<br />
specifics of the new company. You could, for instance, let slip an<br />
interesting tidbit of information in a one-to-one meeting so that<br />
you can follow how the information spreads and see how the<br />
company's internal network functions.<br />
How should I position myself?<br />
Should you fall back on tried-and-tested recipes from within the<br />
company or head for new shores with a radical change of strategy?<br />
That is a difficult line to walk and one that calls for good judgment.<br />
First of all, you need to safeguard the profitable core business areas<br />
and stop the loss-makers from hemorrhaging. Only once that is<br />
achieved can you and should you dare to do something new, bring<br />
your strategy to life and turn to your own issues – things like<br />
efficiency-boosting programs. As the new CEO, you need to strike<br />
a healthy balance between continuity and the desire for change<br />
when it comes to tackling new challenges.
22 | Sales performance<br />
SalesUp! – A pragmatic approach to mobilize corporate sales<br />
> Sales performance
<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 23<br />
A study by <strong>Roland</strong> <strong>Berger</strong> confirms that sales performance is a key<br />
success factor for companies of all sizes. In sales, firms used to focus<br />
on cutting costs to improve their operating profit. More recently,<br />
companies are increasingly improving the effectiveness of their sales<br />
activities to enhance earnings. However, especially now that we are<br />
seeing the early signs of economic recovery, companies need to develop<br />
a holistic understanding of sales efficiency and concentrate their efforts<br />
here. Ralph Büchele, Senior Consultant at <strong>Roland</strong> <strong>Berger</strong> Strategy<br />
Consultants, explains how you can use SalesUp!, an approach that is<br />
both holistic and pragmatic, to bring a lasting improvement to your sales<br />
performance.<br />
Sales performance – A top issue for management<br />
Almost 80 percent of the German companies surveyed in a recent<br />
<strong>Roland</strong> <strong>Berger</strong> study consider good sales performance to be a major<br />
success factor in international competition. And there has been a<br />
dramatic paradigm shift: after years of nothing but cost cutting in<br />
sales, performance and sales efficiency are now once again at the<br />
forefront of managers' efforts. The study found that boosting a<br />
company's sales performance can cut costs by around 15 percent<br />
and raise sales by up to 10 percent.<br />
The focus here is on the short to medium term and on quick<br />
successes: higher sales and better margins with lower selling costs.<br />
The pragmatic and practical approach of <strong>Roland</strong> <strong>Berger</strong>'s SalesUp!<br />
tool can help achieve this.
24 | Sales performance<br />
SalesUp! – Three key levers to make sales activities more<br />
professional<br />
SalesUp! is the fruit of many years of project experience. It aims<br />
to increase sales within a few months. Companies achieve this<br />
primarily by paying more attention to the needs of those of their<br />
customers that have high sales potential and by bundling their<br />
activities into clearly defined action plans. Systematically<br />
monitoring the sales targets and actions helps ensure success.<br />
SalesUp! is based on three levers:<br />
> Making the market more transparent<br />
> Optimizing your market activities<br />
> Introducing a sales monitoring system<br />
SalesUp! levers<br />
Levers<br />
Project objectives/results<br />
1<br />
Making the market<br />
more transparent<br />
> Structured customer database<br />
> Overview of customer value and specific customer needs<br />
> Defined customer segments for different levels of intensity in customer marketing<br />
> Prioritized list of high-potential customers<br />
2<br />
Optimizing your<br />
market activities<br />
• ............... • ............... • ...............<br />
.................<br />
.................<br />
.................<br />
.................<br />
.................<br />
> Targeted customer-specific action plans – not too much, not too little<br />
> Creative activities that address valuable customers on a personal level and create<br />
lasting customer loyalty<br />
> Up to 15% higher sales to high-potential customers<br />
> Activities to develop or expand the sales pipeline<br />
3<br />
Introducing a sales<br />
monitoring system<br />
> Clear data on each sales agent's individual target achievements<br />
> Continuous performance monitoring at the company, sales agent and customer level<br />
> Coordinated reporting structure and standard reporting process<br />
Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants
<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 25<br />
How do the three levers work? Ultimately, the market must be<br />
transparent to enable you to pick out customers with high sales<br />
potential and to have a clear understanding of their needs. What's<br />
more, customer-specific marketing means thinking creatively about<br />
how to address your customers on a personal level and keep them<br />
loyal to your company for as long as possible.<br />
In addition to this, you need to steer your available resources<br />
toward the truly profitable customers. And finally, a functioning<br />
system of sales monitoring enables you to keep a constant eye on<br />
the effectiveness of the actions you take.<br />
The three levers build on each other.<br />
SalesUp! – What it involves<br />
1 Making the market more transparent 2 Optimizing your market activities<br />
3<br />
Introducing a sales<br />
monitoring system<br />
Customer<br />
database<br />
including<br />
mini-factbooks<br />
(containing<br />
specific<br />
customer<br />
information)<br />
Segment your<br />
customers by<br />
customer value<br />
and type<br />
A<br />
Customer<br />
B<br />
value<br />
C<br />
1 2 3<br />
Customer type<br />
Define the right<br />
sales activities<br />
for the different<br />
segments for<br />
> Penetration<br />
> Contract closure<br />
> Customer loyalty<br />
Define the<br />
sales targets<br />
and action plans<br />
for each customer<br />
Continually monitor<br />
performance through<br />
standardized reports<br />
at the<br />
> Company level<br />
> Sales agent level<br />
> Customer level<br />
Define additional<br />
personal activities<br />
Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants
26 | Sales performance<br />
a) Making the market more transparent<br />
By dividing your customer base into structured segments, you<br />
create the transparency you need to be able to market your<br />
products efficiently. Two areas require meticulous analysis here –<br />
customer value as a factor in the intensity of your customer<br />
marketing, and customer needs as a measure of the type of<br />
customer marketing that is required.<br />
Customer segmentation (outline)<br />
A<br />
Customer<br />
value<br />
B<br />
Sales & Service<br />
address<br />
the individual<br />
segments in a<br />
targeted manner<br />
The customer's value<br />
determines the intensity<br />
of the customer marketing,<br />
e.g. the numbers of visits,<br />
invitations to events<br />
C<br />
Type 1 Type 2 Type 3<br />
Customer needs<br />
The customer needs determine<br />
the type of customer marketing,<br />
e.g. the mode of contact,<br />
differentiated application of marketing methods<br />
Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants<br />
You can determine the customer value by looking at each<br />
customer's creditworthiness, public impact and potential.<br />
For instance, customers have a particularly high public impact<br />
if they are opinion leaders in a region or an industry, or if they<br />
are suitable as reference customers. The customer's potential<br />
can be derived from their expected purchasing volume and their<br />
specific procurement cycles in the coming years, for example.<br />
Segmenting your business by customer needs firstly reflects<br />
the technical and commercial requirements on the buyer's side.<br />
Secondly, you need to take account of whether this customer<br />
has one person making all the purchasing decisions or whether<br />
procurement questions are decided by a group. A technologyoriented<br />
manager, for instance, will focus on performance, a high<br />
level of process safety and short delivery times. A budget-oriented<br />
purchasing department, on the other hand, will pay most attention<br />
to price and budget constraints and prefer attractive payment<br />
terms.<br />
Compiling a "mini-factbook" for each customer has proven a useful<br />
method of preparing for customer segmentation. A mini-factbook<br />
should contain at least the customer's key data, the type and<br />
quality of customer contact, the customer's business history,<br />
their specific requirements and their potential.<br />
Once you have clustered your customers on the basis of a uniform<br />
set of criteria, you can segment them by value and by type. Project<br />
experience has shown that small groups of three to four sales<br />
agents produce the most creative results. Workshops are a very<br />
useful way of working on this step, giving the team the chance<br />
to exchange thoughts and bounce ideas around.
<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 27<br />
b) Optimizing your market activities<br />
You are in a position to define the right sales approaches for each<br />
customer once you have completed the segmentation. Naturally,<br />
most of the sales activities will not be completely new, but<br />
executing them in a targeted manner, planning their application<br />
precisely and creatively adapting them to the customer's specific<br />
situation are the finer points that all too often get lost in the heat<br />
of the moment. Which also means that valuable resources get<br />
misdirected.<br />
<strong>Roland</strong> <strong>Berger</strong> has a "tool kit" of potential sales activities that have<br />
been tried and tested in numerous projects. These activities can<br />
be customized to suit the precise situation of different clients,<br />
customer segments and stages in the sales pipeline – from<br />
customer penetration to customer retention.<br />
Selected activities for mechanical engineering firms<br />
Penetrating the customer/<br />
preliminary phase<br />
Negotiation phase and<br />
contract closing<br />
Customer support and<br />
retention<br />
> Marketing campaigns<br />
(e.g. for certain categories<br />
of machinery)<br />
> Lowering the barriers to<br />
change by demonstrating<br />
machinery compatibility<br />
> Customer events, e.g.<br />
– "Focus on technology" days<br />
– Events with speakers from<br />
other industries<br />
> Viability calculations<br />
(e.g. lifecycle costs of total cost<br />
of ownership)<br />
> Leasing as an extended<br />
financing offering<br />
> Starter package: Offering<br />
complete, "off-the-peg" machines<br />
(incl. consumables/heavy-wear<br />
parts and service contracts)<br />
> Offering complete service<br />
packages for new customers<br />
> Introducing a loyalty point system<br />
for spare parts transactions<br />
and for taking part in events<br />
> Offering regular software updates<br />
and inspections<br />
> Offering special discounts on<br />
heavy-wear parts and consumables<br />
More intensive rep support (training, support in staging events, advice, etc.)<br />
Personal, one-to-one activities<br />
Source: <strong>Roland</strong> <strong>Berger</strong> Strategy Consultants<br />
From customer events (such as road shows) and customer-specific<br />
viability calculations (such as total cost of ownership) through to<br />
loyalty point systems – the tool kit offers a broad range of potential<br />
sales activities. The selection is complemented by a number of<br />
(one-to-one) activities customized for your customers' decision<br />
makers. This might include flowers for their birthday or a small<br />
gift to celebrate the birth of a child.
28 | Sales performance<br />
The key to success is of course the precise planning of all activities<br />
for each customer. The recommended activities may differ<br />
considerably depending on the particular customer and their<br />
current needs. For example, mechanical engineering firms should<br />
organize onsite product demonstrations and agree to let the<br />
customer use equipment for a test run only if the following<br />
conditions are met:<br />
> The customer has a keen interest in the technical side and<br />
a focus on performance<br />
> The customer is very valuable and requires large volumes<br />
> Business relations with this customer have been rudimentary<br />
to date<br />
Your sales agents' activity plans for each customer must include<br />
details of the individual steps to be taken, clear responsibilities and<br />
due dates, as well as the applicable sales target. It is also advisable<br />
to continuously document, and thereby monitor, the status of the<br />
activities.<br />
Working in small groups in a workshop setting has proven to be<br />
the most efficient way of deciding on and compiling the customerspecific<br />
activity plans, too. We have defined a standardized<br />
procedure for the team to follow during the workshops.<br />
c) Introducing a sales monitoring system<br />
If you don't measure it, you can't improve it. True to this motto,<br />
the SalesUp! program incorporates a set of monitoring tools. Sales<br />
monitoring is based on the activity plans for each customer and<br />
sales agent and their respective sales targets. A three-level<br />
reporting tool containing a variety of qualitative and quantitative<br />
indicators has proven useful in practical application.<br />
Level one, the sales agent's perspective: The sales agent monitors<br />
the activity status using each customer's activity plans and status<br />
reports, which are continuously updated. The figures for sales and<br />
forecast project volume are identified or estimated on the basis of<br />
the sales pipeline.<br />
Level two, the sales manager's perspective: The main figures for<br />
each sales agent (number of activities planned and executed,<br />
planned and realized sales volume, etc.) are recorded, aggregated<br />
and reported monthly. The sales manager can use this information<br />
as a basis for regular status meetings and to take corrective action<br />
when necessary.<br />
Level three, the company's perspective: The overall success of the<br />
SalesUp! program can be seen in monthly or quarterly reports.<br />
Each report contains both quantitative business indicators (such<br />
as sales, customer numbers, average hit rate, number of activities<br />
planned and executed) and a qualitative assessment of the sales<br />
performance. The results can then be discussed by top<br />
management and sales managers.<br />
Ideally, the specific monitoring activities for SalesUp! should be<br />
integrated in your existing (sales) reports. In the transition phase,<br />
software tools specially developed for the project can be used, too.<br />
The standardized and pragmatic approach of SalesUp! means that<br />
these tools are quickly developed and are based on a simple<br />
structure.<br />
The different monitoring reports should be established at the<br />
beginning of the SalesUp! activities and must be the same for<br />
all sales agents.
<strong>executive</strong> <strong>review</strong> 4/2004 Sales performance | 29<br />
Success factors – customer benefit, standardization, motivation<br />
Each SalesUp program lives and dies by three success factors:<br />
Customer benefit: As with any consulting project, customer benefit<br />
is of the essence. All factbooks and activity plans should therefore<br />
be compiled early and discussed regularly within the company.<br />
Standardization: Standardized and tried-and-tested methods help<br />
avoid the need to develop time-consuming new elements and keep<br />
the setup costs down to a minimum.<br />
Motivation: Only a motivated and fully integrated sales team will<br />
be able to achieve the targets of a SalesUp! project. It is essential to<br />
make the operational advantages of the program clear to the team,<br />
to create an incentive system and to regularly communicate<br />
successes within the company.<br />
Your courage and efforts will then be rewarded – with higher<br />
sales, a stronger position on the market and a formidable sales<br />
team.
30 | Engineered Products & High Tech<br />
> The Engineered Products &<br />
High Tech Competence Center<br />
<strong>executive</strong> <strong>review</strong><br />
Information is of pivotal importance. Only if you stay abreast of<br />
current market trends and developments in your industry you<br />
can take the decisions today that will guide your company to<br />
success tomorrow. Sifting through technical publications and<br />
trade journals is a time-consuming business, however, and the<br />
information gleaned is often too abstract. Quite apart from<br />
the problem of simply finding the time. In short: you need<br />
information that is condensed, accessible, and practical.<br />
This is the goal of the <strong>Roland</strong> <strong>Berger</strong> <strong>executive</strong> <strong>review</strong> for the<br />
capital goods industry. Quarterly, the <strong>review</strong> provides you with<br />
timely articles on topical issues: discussions and interpretations<br />
of current developments and trends in the engineered products<br />
sector (mechanical engineering, industrial systems, and electrical<br />
engineering), in high tech and real estate – all with a strong<br />
practical focus.<br />
One of the principal aims of this publication is to foster in-depth<br />
dialog between industry experts and consultants. At the same<br />
time, we will seek to bring relevant issues from related industries<br />
into your line of vision.<br />
We trust that the <strong>executive</strong> <strong>review</strong> will give you food for thought<br />
for your own corporate context, and would be glad to hear any<br />
comments or suggestions you might have.<br />
e-mail: <strong>executive</strong>_<strong>review</strong>@rolandberger.com<br />
fax: +49 89 9230-8710
<strong>executive</strong> <strong>review</strong> 4/2004 Engineered Products & High Tech | 31<br />
<strong>Roland</strong> <strong>Berger</strong> Strategy Consultants<br />
Engineered products has traditionally been a strong focus of<br />
<strong>Roland</strong> <strong>Berger</strong>’s consulting activities. The more than 100 people<br />
who make up the Engineered Products Competence Center draw<br />
on over three decades of consulting experience, especially in the<br />
areas of industrial systems, mechanical engineering, electrical<br />
engineering, electronics, construction and corporate real estate<br />
management.<br />
As you would expect, our consultants all have excellent business<br />
and technical credentials. But their understanding of real-world<br />
business is also rooted in years of hands-on experience. In<br />
addition, they possess the methodological and problem-solving<br />
skills that empower them to help you and your people develop and<br />
implement the right innovative concepts.<br />
In the capital goods industry alone, <strong>Roland</strong> <strong>Berger</strong> has completed<br />
over 500 projects in the last ten years and accompanied countless<br />
implementations.<br />
Our network of contacts to entrepreneurs around the world allows<br />
us to tap a wealth of resources for innovative solutions to all kinds<br />
of problems. Large corporations, market-leading SMEs and successful<br />
startups all number among our global reference customers.<br />
Business know-how<br />
Industry expertise<br />
Interpersonal skills<br />
Strategy<br />
Growth<br />
Marketing and sales operations<br />
Sourcing<br />
Global footprint<br />
Efficiency<br />
Mergers & acquisitions<br />
Innovation and<br />
knowledge management<br />
Change management<br />
Pre- and post-merger integration<br />
Restructuring<br />
Turnaround<br />
Shareholder value<br />
Corporate real estate management<br />
Automation<br />
Industrial systems<br />
Electrical engineering<br />
Mechanical engineering<br />
Microelectronics<br />
Construction<br />
Construction supplier<br />
Aerospace<br />
Defense<br />
Implementation skills<br />
Moderating skills<br />
Integrational skills<br />
Flexibility<br />
Ability to cope with pressure<br />
Communication on all levels<br />
Assertiveness<br />
Dedication<br />
International outlook
32 | Engineered Products & High Tech<br />
> International network of the Engineered Products &<br />
High Tech Competence Center<br />
Austria · Czech Rep. · Hungary ·<br />
Romania · Croatia<br />
A-1010 Vienna, Freyung 3/2/10<br />
Dr. Manfred Reichl<br />
phone +43 1 53602-111<br />
e-mail manfred_reichl@at.rolandberger.com<br />
Rupert Petry<br />
phone +43 1 53602-339<br />
e-mail rupert_petry@at.rolandberger.com<br />
Belgium<br />
B-1170 Brussels, 100, Boulevard du Souverain<br />
Dirk Albrecht<br />
phone +32 2 6790-170<br />
e-mail dirk_albrecht@be.rolandberger.com<br />
Jean-Roger de Bandt<br />
phone +32 2 66381-28<br />
e-mail jean_roger_de_bandt@be.rolandberger.com<br />
Brazil<br />
04543-906 Itaim Bibi / São Paulo / S.P. /<br />
Avenida Presidente Juscelino Kubitschek, 510<br />
Guilherme Barretto Junqueira<br />
phone +55 11 30467111-7133<br />
e-mail guilherme_junqueira@br.rolandberger.com<br />
China<br />
Shanghai 200040, P.R.C., 1515 Nanjing West Road,<br />
23rd Floor Shanghai Kerry Center<br />
Dr. Eugen von Keller<br />
phone +86 21 52986677-866<br />
e-mail eugen_von_keller@cn.rolandberger.com<br />
France<br />
F-75008 Paris, 16, Avenue George V<br />
Stephane Albernhe<br />
phone +33 1 53670-320<br />
e-mail stephane_albernhe@fr.rolandberger.com<br />
Germany<br />
D-81925 Munich, Arabellastraße 33<br />
Felix Hess<br />
phone +49 89 9230-8324<br />
e-mail felix_hess@de.rolandberger.com<br />
Christian Androschin<br />
phone +49 89 9230-8571<br />
e-mail christian_androschin@de.rolandberger.com<br />
Dr. Reinhard Geissbauer<br />
phone +49 89 9230-8492<br />
e-mail reinhard_geissbauer@de.rolandberger.com<br />
Dr. Torsten Henzelmann<br />
phone +49 89 9230-8185<br />
e-mail torsten_henzelmann@de.rolandberger.com<br />
Peter Schneidewind<br />
phone +49 89 9230-8871<br />
e-mail peter_schneidewind@de.rolandberger.com<br />
Italy<br />
I-20129 Milan, Via Sirtori, 32<br />
Marco Zurru<br />
phone +39 02 29501-292<br />
e-mail marco_zurru@it.rolandberger.com<br />
Jian Xu<br />
phone +86 21 52986677-816<br />
e-mail jian_xu@cn.rolandberger.com
<strong>executive</strong> <strong>review</strong> 4/2004 Engineered Products & High Tech | 33<br />
Japan<br />
Minato-ku, Tokyo 107-6023, 1-12-32, Akasaka<br />
ARK Mori Building 23rd Floor<br />
Isao Endo<br />
phone +81 3 35876-660<br />
e-mail isao_endo@jp.rolandberger.com<br />
Ken Mori<br />
phone +81 3 35876-724<br />
e-mail ken_mori@jp.rolandberger.com<br />
Netherlands<br />
NL-1077 XX Amsterdam, Strawinskylaan 581<br />
Benno van Dongen<br />
phone +31 20 7960-600<br />
e-mail benno_van_dongen@nl.rolandberger.com<br />
Portugal<br />
P-1050-120 Lisbon, Av. Fontes Pereira de Melo, 51-4° E<br />
Edifício Monumental<br />
Antonio Bernardo<br />
phone +351 21 3567-601<br />
e-mail antonio_bernardo@pt.rolandberger.com<br />
Russia · Ukraine · Latvia · Poland<br />
125047 Moscow, 1st Tverskaya-Yamskaya ul., 23<br />
Dr. Uwe Kumm<br />
phone +49 30 39927-534<br />
e-mail uwe_kumm@de.rolandberger.com<br />
Spain<br />
E-Madrid 28046, Paseo de la Castellana, 140, 3rd Floor<br />
José Antonio Bueno Oliveros<br />
phone +34 91 5647-361<br />
e-mail jose_bueno@es.rolandberger.com<br />
Switzerland<br />
CH-8008 Zurich, Neumünsterallee 12<br />
Joost Geginat<br />
phone +41 1 38481-74<br />
e-mail joost_geginat@ch.rolandberger.com<br />
United Kingdom<br />
GB-London W1J 6RB, Lansdowne House, Berkeley Square<br />
Neil Hampson<br />
phone +44 20 7290-4800<br />
e-mail neil_hampson@uk.rolandberger.com<br />
USA<br />
Troy, MI 48084, 2401 West Big Beaver Road, Suite 500<br />
Wim van Acker<br />
phone +1 248 729-5110<br />
e-mail wim_van_acker@us.rolandberger.com<br />
Dr. Antonio Benecchi<br />
phone +1 248 649-1794<br />
e-mail antonio_benecchi@us.rolandberger.com<br />
Sergei Shibaev<br />
phone +7 501 72119-51<br />
e-mail sergei_shibaev@ru.rolandberger.com
ISSN 1617-4208