6-16-10 CBOC Bond Report - Rowland Unified School District

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
CITIZENS’ BOND OVERSIGHT COMMITTEE
Measure R 2006 Bond
Update Presentation
Rowland Unified School District
June 16, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

CBOC: Measure R 2006 Bond
Program Update: AGENDA
A. Program Update
B. Fiscal Services - Financial
Summary
C. Building Services - Project Status
Report
D. Purchasing - Bid and Contract
Update
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
2

Measure R 2006 Bond
Program Update: AGENDA
A. Program Update
1. Program Update
2. Construction Management
(CM) Services
a. RFQ vs. RFP
b. Process Plan
c. Current Data
3. School Consolidation
3

A1. Program Update
1. Scope: 31 current projects
2. Schedule: Modernizations: Fall 2009 – 2013
3. Budget: $138,200,000 (Ideal: $145,700,000)
a. Bond
b. Interest
c. State funds (partial)
d. Developer Fees
e. Deferred Maintenance funds
f. Bid Climate Savings
4

A1. Program Update
Scope
Current Projects: 31
A. 21 schools
B. 4 CTE projects
• Nogales HS: Autoshop and Business
• Rowland HS: Culinary Arts/JAR and Business
C. 3 Portables projects
1. Ybarra Academy
2. Blandford ES
3. Nogales HS
D. NHS Library
E. Trailer Projects
1. Giano IS (3)
2. Oswalt Academy (3 trailers for 5 classrooms)
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A1. Program Update
Schedule
Projects in Construction
Project
Construction Schedule
3. NHS: CTE-Autoshop* June 2009 - ? (class has moved in)
9a. NHS: Wet Utilities Mod.* July 2009 - ? (98% complete)
5. Ybarra Academy Mod. November 2009 – July 2010
4. RHS: CTE-Culinary/JAR February 2010 – February 2011
13. Blandford ES Mod. February 2010 – February 2011
*Notes:
3. Final Dynamometer equip. issues established – Resolution established
9a. Final punchlist items to be preliminarily reviewed by Architect,
Inspector, and District Staff.
• Need more projects in construction to stay on schedule for 2013
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A1. Program Update
Schedule (cont.)
Pre-Bid Planning/Bid & Negotiations
Project
Bid (Advertisement – Award)
30. Giano IS Trailers (3) Non-DSA; Planning phase
6. Giano IS Mod. DSA-approved; Currently being bid
8. Hurley ES Mod. DSA-approved; Currently being bid
31. Oswalt Acad. Trailers (3) Non-DSA; Planning phase
12. Oswalt Academy DSA-approved; Pre-bid planning
7. Rincon IS Modernization DSA-approved; Pre-bid planning
9. NHS Modernization DSA-approved; Pre-bid planning
10. AIS Modernization DSA-approved; Pre-bid planning
11. Villacorta ES Mod. DSA-approved; Pre-bid planning
14. La Seda ES Mod. DSA-approved; Pre-bid planning
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A1. Program Update
Schedule (cont.)
Pre-Bid Planning/Bid & Negotiations
Project
Bid (Advertisement – Award)
15. Northam ES Mod. DSA-approved; Pre-bid planning
18. Hollingworth ES Mod. DSA-approved; Pre-bid planning
21. NHS Library Floor Repair DSA-approved; Pre-bid planning
22. NHS: CTE-Business DSA-approved; Pre-bid planning
29. NHS: Portables DSA-approved; Pre-bid planning
24. Killian ES Mod. DSA-approved; Pre-bid planning
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A1. Program Update
Schedule (cont.)
DSA Review
Project
Status (Submitted - Possible Bid)
16. RHS Modernization August 2009 – May 2010
17. RHS: CTE-Business August 2009 – May 2010
19. Shelyn ES Mod. August 2009 – June 2010
20. Rorimer ES Mod. August 2009 – June 2010
23. Jellick ES Mod. October 2009 – June 2010
25. Yorbita ES Mod. October 2009 – June 2010
26. Farjardo ES Mod. January 2010 – September 2010
27. Rowland ES Mod. TBD
28. Santana HS Mod. TBD
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A1. Program Update
Budget
Plan A: “Middle Case Scenario”
• Current designs show a portion of funds expected,
but proceed in Increments if funding is not secured
Sources
Amount
Measure R 2006 Bond $ 118,000,000
Interest Funds (Series A) $ 4,200,000
Revenue Sources – Partial State Funds $ 14,500,000
Other District Sources $ 1,500,000
Bid Climate Savings $ 0
Available Revenue: $138,200,000
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A1. Program Update
Summary
A. Program Update
Summary
1. Scope: 9 of 31 projects in Bid,
Construction, or completed
2. Schedule: Modernizations:
Fall 2009 – 2013
3. Budget: $138,200,000
(Ideal: $145,700,000)
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A2. Construction Management Services
RFQ vs. RFP
RFQ vs. RFP
• Request for Qualifications - Costs/fees
are not typically requested. Usually used to
establish a “pool” of companies.
• Request for Proposals – Costs/fees
requested. Usually used to determine a
single company to award an established
contract.
Note: The second phase of the RUSD CM RFQ
evaluation process (called the “Short List”)
required an RFP from each participant.
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A2. Construction Management Services
Process Plan
1. Receive CM documents from legal counsel
a. RFQ, Agreement
2. Establish final CM documents for distribution
a. Ad, RFQ, Schedule, Agreement, Evaluation form
3. Post and Distribute Advertisement
a. Posted in San Gabriel Valley Tribune
b. Emailed to recommended CM firms
(Recommendations from local CA school Districts)
c. Posted on the District website
4. Conduct CM RFQ Informational meeting (Q&A)
Note: Process primarily by EH-PM and RUSD Purchasing Dept. with Building
Services Dept. and Administrative Dept. support. At this point, RUSD Fiscal
Services took over the process with District legal assistance.
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A2. Construction Management Services
Process Plan (cont.)
5. Receive RFQ Submittals – May 14, 2010
6. Review submittals for RFQ requirements
7. Review submittals for qualifications . Select
Short List to be interviewed.
8. Receive RFP’s.
9. Conduct Short List interviews.
10. Select company or pool of companies for CM
Services.
11. Board award of CM Services – June 22, 2010.
Note: Selection Committee consists of RUSD Board Members, RUSD Staff,
RUSD Legal Team, and an outside consultant.
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A2. Construction Management Services
Current Data
●
●
●
●
●
40+ companies requested an RFQ package
to date
16 companies attended the non-mandatory
Informational meeting
2 Bulletins (responses to questions) were
issued for clarification
• 9 questions total
22 companies submitted
8 companies were “Short Listed” for
interview and RFP
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A3. School Consolidation
Current Data
La Seda ES and Farjardo ES have been
chosen by the Board of Education for closure
beginning in the 2010-2011 school year.
Rincon IS has been chosen by the Board of
Education for closure beginning in the 2011-2012
school year. This school is intended to re-open
at a later date as a different type of school facility.
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A3. School Consolidation
Current Data
Financial Status to date
School Budget Construct.
Budget
Commitments
to Date
Expenditures
to Date
Remaining
Farjardo ES $4,453,698 $3,461,520 $496,863.00 $394,832.60 $3,956,835.00
La Seda ES $4,635,008 $3,407,974 $414,113.72 $302,650.43 $4,220,894.28
Rincon IS $6,395,630 $4,862,436 $652,213.33 $457,110.60 $5,743,416.67
● Approximately $8M available from Farjardo ES and La Seda
ES for redistribution within the Bond
● Unfunded Needs:
1. Supplement approx. $10M from lack of State funding
for 3 secondary schools
2. CM Services fees
● Savings from using Farjardo and La Seda for interim housing
facilities during construction
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A. Program Update
Summary
1. Program Update
a. Schedule should be expedited
b. Budget slightly at risk with unknown CM
costs and no State funds
2. Construction Management (CM)
Services
a. Selection by 6/22/10
b. Funding source unknown
3. School Consolidation
a. Interim Housing savings
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B. Fiscal Services
Financial Summary: 5/31/10
For the Period Ended May 31, 2010
BEGINNING FUND BALANCE: JULY 1, 2009 $35,331,265
REVENUE
Interest – July 2009 to May 31, 2010 $ 628,935
LESS: EXPENDITURES PAID (Total All)
July 2009 to May 31, 2010 $ 6,055,578
FUND BALANCE AS OF May 31, 2010
MEASURE R 2006 $ 29,904,622
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B. Fiscal Services
Financial Summary: 3/3/10 (cont.)
Expenditures paid - July 2008 to May 2010 2009-10 2008-09
90300 Stadium - Nogales, Rowland HS 0 0
90301 Wonder of Reading 0 266,926
90302 Playground - La Seda Elementary 0 0
90303 Cover Walkway - Rowland Elementary 0 0
90304 Multi-Purpose/Kitchen - Villacorta Elementary 0 0
90305 Library Renovation - Nogales High School 81,573 2,750
90307 Curb Appeal/Fencing 0 0
90308 K-8 Conversion - Ybarra/Oswalt El.Schools 0 (97,904)
90309 Career Tech - Nogales/Rowland High Schools: Auto/Cul. 160,783 577,389
90310 New Construction - Oswalt Academy 77,761 360,137
90319 Career Tech - Nogales/Rowland High Schools: Business 207,193 53,727
90400 Modernization 5,093,768 6,256,595
90200 Program Management 434,500 559,450
TOTALS 6,055,578 7,979,070
Fund 35.0 1,394,582
Trailers Paid by Fund 25.0 50,628 23,322
Note: The prior year’s adjustments were relocated into Fund 25.0.

C. Building Services
Construction Projects In Process
Blandford Elementary Modernization
• Classrooms and site infrastructure
Ybarra Academy Modernization
• Classrooms and site infrastructure
Rowland High Culinary Arts CTE
• Bldg. E culinary arts classroom
• JAR culinary modernization

C. Building Services
Blandford Elementary School
Phase I execution of work
• Buildings C1, C2 & site utilities
Budget Quick View
• Architect’s Original Estimate: $2,600,000
• Contractor Bid Amount: $1,845,000
• Current Status: No additional cost
Scheduling Quick View
• On schedule—opening February, 2011

C. Building Services
Blandford Elementary School (cont.)
Classroom interior

C. Building Services
Blandford Elementary School (cont.)
Classroom interior

C. Building Services
Blandford Elementary School (cont.)
Exterior wall framing

C. Building Services
Blandford Elementary School (cont.)
Site infrastructure

C. Building Services
Ybarra Academy of the Arts
Phase I execution of work
• Building B (north half) & utilities
Budget Quick View
• Architect’s Original Estimate: $2,300,000
• Contractor Bid Amount: $1,005,000
• Current Status: Negotiated C/O’s ≈ $7,500+
Scheduling Quick View
• On schedule—opening August/Sept., 2010

C. Building Services
Ybarra Academy of the Arts (cont.)
Science classroom

C. Building Services
Ybarra Academy of the Arts (cont.)
Science classroom

C. Building Services
Ybarra Academy of the Arts (cont.)
Standard classroom

C. Building Services
Ybarra Academy of the Arts (cont.)
Standard classroom

C. Building Services
Rowland High Culinary Arts CTE
Phase I execution of work
• JAR and Bldg. E classroom
Budget Quick View
• Architect’s Original Estimate: $1,700,000
• Contractor Bid Amount: $1,615,145
• Current Status: No additional cost
Scheduling Quick View
• On schedule—opening August & October,
2010

C. Building Services
Rowland High Culinary Arts CTE (cont.)
JAR Culinary Classroom

C. Building Services
Rowland High Culinary Arts CTE (cont.)
JAR Culinary Classroom

C. Building Services
Rowland High Culinary Arts CTE (cont.)
Bldg. E Culinary Classroom

C. Building Services
Rowland High Culinary Arts CTE (cont.)
Bldg. E Culinary Classroom

Thank you…
• Citizen’s Bond Oversight Committee
…construction is not easy

D. Purchasing Services
Bid and Contract Update
Project Name Status Bids Due Award Date Construction
Dates
Nogales HS
Contract
Amount /
Estimate
Stadium Fields, Track Complete 4/17/2007 6/24/2007 3/30/07-3/1/08 $ 2,399,605
Rowland HS
Stadium Fields, Track Complete 4/17/2007 6/24/2007 3/30/07-3/1/08 $ 2,128,814
La Seda ES
Playground Complete 4/9/2007 7/1/2007 6/20/07-5/25/08 $ 270,825
Rowland ES
Covered Walkway ** Complete 3/7/2007 4/1/2007 4/15/07-4/1/08 $ 778,324
Villacorta ES
Multi-Purpose Room Complete 5/10/2007 6/11/2007 6/30/07-6/24/08 $ 1,982,504
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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D. Purchasing Services
Bid and Contract Update (cont.)
Project Name Status Bids Due Award Date Construction
Dates
Blandford ES
Portables & Electrical
Upgrade
Partial Modernization
Nogales HS
C.T.E. – Auto Shop
Modernization -
Utilities
Ybarra Academy
Complete 3/26/09 4/7/09 4/21-8/7/09
Under
Construction
Under
Construction
Under
Construction
12/15/09 1/19/10 2/2 – 2/2/11
N/A (LLB) 6/17/09 6/17/09-9/17/09
Contract Amount
/ Estimate
$ 709,111/
$ 852,305
$ 1,845,000/
$ 2,691,621
$ 1,300,000/
$ 1,610,436
N/A (LLB) 7/15/09 7/7/09-10/6/09 $ 1,020,000
Portables Complete 12/17/2008 1/17/2009 1/29/09-5/11/09 $ 542,146
Modernization
Rowland HS
Culinary CTE-Arts/JAR
Under
Construction
Under
Construction
9/22/09 10/13/09 11/2/09-7/23/10
12/15/09 1/19/10 2/2 – 2/2/11
$ 1,005,689/
$ 3,271,752
$ 1,615,145/
$ 1,787,508
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com
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D. Purchasing Services
Bid and Contract Update (cont.)
Project Name Status Bids Due Award Date
Hurley ES
Construction
Dates
Contract
Amount /
Estimate
Partial Modernization Bids Received 6/8/10 6/22/10 7/12/10-
7/11/11
2,129,000
Giano
Intermediate
Partial Modernization Out to Bid 7/13/10 8/24/10 9/13/10-
11/22/11
Nogales HS
Relocation of Portables
from Oswalt Academy
Ready to Bid

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
THANK YOU
June 16, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com