NAME OF THE WORK :- Construction of Guard wall to working dump ...

ISO : 9001:2000 Certified. 

CABLE: ORMINCORP’ Bhubaneswar, Phone (0674)- 2392862 

FAX-(0674)-2396889/2391629. 

The Orissa Mining Corporation Ltd 

(A Government of Orissa Undertaking) 

Bhubaneswar-751001 

PRE-QUALIFICATION BID 

NAME OF THE WORK :- Construction of Guard wall to working dump at South 

Kaliapani in the district of Jajpur, 

Name of the Tenderer:- 

Contract Licence No. & validity / Company Profile:- 

E.P. F. registration No. 

VAT Clearance up to:- 

TIN:- 

PAN:- 

Full address with Telephone / Mobile No. :- 

EMD 

Tender Paper Cost 

Signed DTCN. 

Signature of the tenderer.

:- 2 -: 

Check list of document submitted:- 

1. E.M.D. Amount Rs. 50,150/-vide D.D. No.______________ / 

Date______________ / Bank___________________________________. 

2. Tender Paper cost in Rs. 10,000/- +4% VAT if downloaded from web-site 

in shape of D.D. No.__________________ / Date _________________, 

Bank______________________. 

3. Signed D.T.C.N. enclosed :- YES / NO. 

4. Certified Xerox copy of valid Registration certificate :- YES / NO 

5. Certified Xerox copy of original EPF Regdn. No. :- YES / NO 

6. Certified Xerox copy of VAT Clearance :- YES / NO 

7. Certified Xerox copy of PAN :- YES / NO 

8. Experience certificate (if any asked for) :- YES / NO 

9. Turn over in last financial year (if any asked for) :- YES / NO 

10. MOU WITH AN ELECTRICAL HT CONTRACTOR :- YES / NO 

Signature of Tenderer

ISO 9001 – 2000 Certified 

THE ORISSA MINING CORPORATION LTD. 


BHUBANESWAR - 751001 

SHORT TENDER CALL NOTICE No.9/OMC/CIVIL/09 

01. Sealed Tenders in the prescribed form in conformity with detailed tender call notice to be 

eventually drawn up in OMC F-2 Agreement are invited from the eligible class of 

Contractors, Registered with State PWD/CPWD/Railways/Govt. Undertakings for the 

following works:- 

Sl. 

No 

Name of the work 

1. Construction of Guard Wall to 

working dump of Kaliapani in the 

district of jajpur. 

2. Construction of Guard wall to 

working dump at South 

Kaliapani in the district of 

Jajpur. 

Estimated 

cost 

( Rs. in 

Lakhs) 

Class of 

Contract 

or 

EMD 

(Rs.) 

Cost of 

Tender 

Paper 

(Rs) 

32.59 B&A 32,600/- 6,000/- 

+4%VAT 

50.14 A&Spl 

. 

50,150/- 10,000/ 

+4%VAT 

Period of 

completion 

6 (six) 

months 

8 (eight) 

months 

2. The tender documents shall be in two parts i.e pre-qualification Bid (Part-I) and Financial Bid 

(Part-II). The tenderer are required to submit certified Xerox copies of valid registration 

certificate, original EPF registration documents, VAT Clearance and PAN, DTCN and EMD & 

Tender Paper cost (in case of download from web-site) in the form of DD drawn in favour of 

Orissa Mining Corporation on any nationalized Bank payable at Bhubaneswar in the Pre 

Qualification Bid (Part-I) and Schedule of quantities and specifications in financial bid (Part-II). 

In case the documents in the pre-qualification bid and the financial bid are not submitted in 

orderly manner, the tenders are liable for cancellation. …2

:- 2-: 

3. Sale and receipt of tender paper: 

(i) The sale and receipt of tender documents shall start from 13-3-09 and close at 4 PM on dt. 21- 

3-09. 

(ii) The tender paper can be purchased from the office of the Dy. G.M. (Civil), OMC, H.O., 

Bhubaneswar / Manager(Civil), Kaliapani on payment of tender paper cost in cash (non 

refundable). 

(iii) The tender papers can be down loaded from our web-site www.orissamining.com and can be 

submitted along with the tender paper cost in the shape of D.D. drawn in favour of Orissa Mining 

Corporation in any nationalized Bank payable at Bhubaneswar. The authority shall not be 

responsible if any problems arises in down loading bid documents or any portion of down loaded 

bid documents differ from the original bid documents available with the undersigned. 

(iv) The pre-qualification Bid (Part-I) and the financial Bid (Part-II) shall be submitted in two 

separate sealed cover. The above two sealed bids shall be submitted in a sealed cover super-scribing 

the name of the work only. 

(v) The bid documents can be submitted in the allocated tender box in respective Offices, or can 

be received by Dy.G.M. (Civil), BBSR through Registered post/Speed post. The authority shall not 

be held responsible for any postal delay and non-receipt of tender documents in time. 

4. Opening of the tender: 

The pre-qualification bid (Part-I) shall be opened on 24-3-09 at 4.00 PM in the office of the 

undersigned in presence of bidder or their authorized representative. The pre-qualification bid shall be 

evaluated first. The original documents are required to be produced (if so required by the authority) 

for verification by the tender Committee (may be shown) on the same day during opening of the prequalification 

bid. 

The date of opening of the Financial bid (Part-II) shall be intimated separately. 

5. If the offices, happen to be closed on the last date of sale and receipt of tender or date of opening of 

bids then that day will be replaced by the next working day. 

6. The OMC Ltd. reserves the right to reject any or all tenders without assigning any reasons thereof. 

Dy. General Manager (CIVIL)

General Rules Directions for the guidance of Contractors 

1. All works proposed for execution by contract will be notified in a form of invitation to tender posted on a 

board hung up in the Office of and signed by Chairman, DGM (Civil)/or any Engineer-in-charge, O.M.C. 

This notice will state the work to be carried out, the items and approximate quantities thereof, as well as 

the date for submitting and opening tenders, also the amount of earnest money to be deposited and the amount of 

the security deposit to be deposited by the successful tenderers and the percentage if and, to be deducted from 

bills Copies of the specification, designs and drawings and other documents required in connection by the 

DGM.(Civil) shall be open for inspection of identification by the DGM.(Civil) shall also be open for inspection 

by the contractor at the office of the DGM.(Civil) during the office hours. 

2. In the event of the tender being submitted by a firm it must be signed separately be each member thereof 

or in the event of the absence of any partner it must be signed on his behalf by a person holding a power of 

attorney authorizing him to do so. 

3. Receipts for payments made on account of work, when executed by a firm, must also be signed by the 

several partners except where the contractors are described in their tender as a firm which case the receipts must 

be signed in the name of the firm by one of the partners or by some other person having authority to give effectfull 

receipts for the firm. 

4. The memorandum of work tendered for and the memorandum of materials to be supplied by the O.M.C. 

and their issue rates shall be filled in and completed in the office of the DGM. (Civil) before the tender form is 

issued if a form is issued to an intending tenderer without having been so filled in and completed, he shall request 

the office to have this done before he completes and delivers his tender. 

5. The amount of earnest money to be deposited will be stated in the tender notice and also in the F-2 form. 

6. Any person who submits a tender shall fill up the usual printed form stating at what rate he is willing to 

undertake each item of the work incomplete tenders and tenders which propose any alternation in the work 

specified in the said form of invitation to tender, or which contain any other conditions of any sort of omit to not 

the time within which the work can be finished or which are not accompanied by a treasury challan for required 

earnest money will be liable to rejection. No single tender shall included more than one work, but contractors 

who wish to tender for two or more work shall submit a separate tender for each. Tender shall bear the name of 

work to which they refer written onside the envelope. Cash deposits for earnest money herein before mentioned 

shall not be made. 

7. The chairman or his duly authorized assistant will open the tenders in the presence of intending 

contractors who may be present at the time and will enter the amounts of the several tenders in a comparative 

statement in a suitable form in the event of a tender being rejected the challan for the earnest money forwarded 

there with shall thereupon be returned to the tendered with a pay order for the amount or the earnest money. 


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8. The Chairman shall have the right of rejecting all of any of the tender. 

9. In the event of a tender being selected for acceptance the Chairman or Engineer will, 

inform the tenderer of the selected tender who shall thereupon sign copies of the specification 

and other documents mentioned in rules 1 and 4 for the purpose of identification and for his 

acceptance with the tender. The tenderer of the selected tender shall also deposit the required 

amount of the security money within the prescribed time. If the tenderer fails to deposit the 

required amount of the security money within the prescribed time, the Chairman or the Engineer 

may reject the tender. 

10. When a tender is selected for acceptance the tender shall deposit the required amount of 

the security money in form of D.D drawn in favour of OMC Limited at any nationalized bank No 

tender shall be finally accepted until the required amount of the security money has been 

deposited. 

11. The amount of security money to be deposited by the tenderer whose tender is selected for 

acceptance shall be seven percent of the estimated value of the work and towards this amount the 

earnest money already deposited by him shall be credited. At least half of this security inclusive 

of the earnest money shall be deposited by the tender within such time as may be notified to him 

in writing by the office opening the tender failing which tender shall be liable to rejection. 

Any balance of the security money outstanding after completion of the contract with the 

tenderer may be made up by deduction of 5 percent of the amount of each payment to be made 

to him under clause 7 of the conditions of contract for work done under the contract. 

12. When tender has been selected for acceptance and the required amount of the security 

money has been deposited, the Engineer shall scrutinize all pages of the form of item, Rate, 

Tender and Contract for work to see that form has been properly filled up and signed by the 

contractor and the signature witnessed. He shall then if he is competent to accept the tender sign 

the acceptance of the tender or if he is not so competent, shall send the form for signature of the 

acceptance to the officer competent to accept it. 


SPECIAL CONDITIONS 

(1) INCOME TAX AND SALES TAX:- Income Tax, Sales Tax, Surcharge, any other tax, Octroi etc. as imposed 

by State Govt. of Govt. of India at Prevailing rate shall be deducted from R/A Bill / Final Bill of the Contractor as per rule. 

(2) EPF CONTRIBUTION:- The Contractor shall be solely responsible for deduction & deposit of Employees 

Contribution and Employer’s Contribution in respect of the Provident Fund under the Employees Provident Fund Scheme, 

1952. Employees Provident Fund Act, 1952 and any rules and regulations made there under as amended from time to time. 

He shall be solely responsible for the maintenance of the records in respect of payment of contribution and submission of 

returns in accordance with the provisions of the said Scheme. 

In all R/A and Final bills the PF clearance for the Bills the Manager (LW) or head of Labour Welfare Wing of 

Regional Offices as the case may be shall verify the related documents such as muster roll, wage sheet and deposited 

challan of Bank etc. relating to deposit of P.F. made by the agency. After verification of records by the Welfare Wing, the 

bills shall be paid . In case the work has taken more than nine months for completion, the agency has to submit the 

clearance from the respective P.F. Authority for release of Final Bill amount. 

(3) (A) RELEASE OF R.A. BILL: 

1. The contractor will make a written request to the Manager(C)/DM(C)/M(Elect.) / DM(Elect.) for release of 

Running Account Bill along with P.F. deposit documents at respective Regional Office. The R.A. bills shall be paid at 

Regional Manager’s Office at J.K.Road. 

2. The concerned J.E. (Civil)/JE(El.)/Foreman(El.) will complete the measurement & submit the bill to A.M. (Civil) / 

Dy. Manager (Civil) AM(Elect.)/DM(Elect.) for check measurement within 7 days. 

3. Concerned A.M. (Civil) / Dy. Manager (Civil) AM(Elect.) / DM(Elect.)will complete the check measurement 

within 2 days and forward the bill to Manager (Civil) / M(Elect.). 

4. Manager (Civil) / M(Elect.) after necessary check measurement, accounts checking will forward the bill within 3 

days to Welfare Section for P.F. clearance. 

5. Welfare Section to complete the checking within 2 days and return the bill to Manager (Civil) / M(Elect) & 

Manager (Civil) / M(Elect.) will forward the bill to Accounts on the same day. 

6. Payment from Accounts will be made within 3 days of receipt of the bill. 

7. Total duration from the date of submission of request letter for release or R/A bill till release of Payment to agency 

– 17 days. 

(B) 

FOR FINAL BILL: 

The R/A & Final bills for the works shall normally be prepared by the Jr. Engineer (Civil) / Jr. Engineer (Elect.) 

within one month of the date of completion. In exceptional cases another 15 days shall be provided to the JE(C)/JE(El) to 

submit the final bills. Approval for deviation and time extension if any shall be obtained from klthe Sr. Manager (Civil), 

HO within the above period. After submission of final bills by J.E. (Civil) / JE(El.), following time schedule shall be 

followed by all concerned for submission of bills to HO for payment. 

i) Checking by AM (Civil) / AM(Elect.) .. 07 days. 

ii) Checking by Manager (Civil)/M(Civil)I/c. / Mgr.(Elect.)/Mgr.(El.(I/c.) .. 04 days. 

iii) Verification of P.F.deposit,muster roll & wages sheet by Mgr.(LW)/m(lw)(I/c) ..07 days 

iv) Verification kin accounts wing/Mgr(A/cs) & submission to HO … 07 days. 

v) Final bills shall be released at HO after receipt of bills from Regional Offices .. 07 days. 

(C) ROYALTY. 

4. The agency who have deposited royalty, shall deposit royalty slips for all materials before preferring the R/A / Final bill 

to the EIC of the work and the EIC shall verify the same from respective Tahasil Office. In case of failure, the same shall be 

deducted from the bills and deposited with the nearest Tahasil. In case, there is delay in receiving authentication from 

Revenue authority the bills shall be released after deducting royalties. The royalty so deducted can be refunded in 

subsequent bills after receipt of details from Revenue authorities. 

5. QUALITY CONTROL: 

O.M.C. is at liberty to engage expert Civil Engineering agencies to check the quality of work for consideration & 

release of final payment. 

6. OTHER CONDITIONS:- 

i) Request letter for release of R/A / Final Bill shall be recorded and acknowledge to the Party. 

ii) A standard check list and clearance report should be prepared so as to submit it in each R/A / Final Bill with all required 

informations regarding progress, of work, statutory obligation and clearance of store and service rendered by OMC to the 

Agency and recommend for penalty and payment etc. 

Sd/- 

CONTRACTOR 

DY.G.M.(CIVIL)

THE ORISSA MINING CORPORATION LIMITED 

( A GOVERNMENT OF ORISSA UNDERTAKING ) 

BHUBANESWAR. 

DETAILED TENDER CALL NOTICE. 

1. Sealed tenders on prescribed form to be eventually drawn up in O.M.C. form No. F-2 will be 

received up to 4.00 P.M. on Dt. 21-03-09 by the Dy. G.M. (Civil), OMC, H.O., Bhubaneswar / 

Manager(Civil) , Kaliapani for the construction of work " Construction of Guard wall to working 

dump at South Kaliapani in the district of Jajpur,” from class of Contractor A&SPL and will be 

opened by the Dy. General Manager(Civil) in the presence of the tenderers or their authorized agents. The 

amount of the estimate is approximately Rs.50.14 (Rupees Fifty lakh fourteen thousand ) only. In case of all 

contracts exceeding Rs. 20.00 lakhs, the Contractor is to submit tender in two bids as per the tender notice. 

2. The tenderers should please note that the work will have to be completed within 08(Eight) calendar 

months commencing from the date mentioned in the Agreement. Tenderers are required to submit detail 

programme of work along with the tenders which they consider necessary keeping in view of the clause -2 of the 

O.M.C. Form F-2. Without these programmes of works, the tender will be considered defective. Authority for 

acceptance of tenders would rest over the Dy. General Manager(C). 

3. Earnest Money Deposit: 

The tenderers are required to pay Earnest Money at 1% (One percent) of the estimated cost i.e. for 

Rs.50,150/- in the shape of D.D. favouring Orissa Mining Corporation Ltd. Drawn on any nationalized Bank 

payable at BBSR. The tender without earnest money in shape indicated above or with part earnest money shall 

be rejected. The earnest money will be refunded to the unsuccessful tenderers on application and the same will be 

retained in case of successful tenderers and will not carry any interest. 

4.(a) The plan and specification for the work can be seen at the Office of the Dy. General Manager(Civil) , 

Bhubaneswar during working hours and days. Complaints at a future date that the plan and specifications have 

not been seen can not be entertained. The contractor may obtain a set of tender documents for the work from the 

Office of Dy. G.M. (Civil), OMC, H.O., Bhubaneswar / Manager(Civil) , Kaliapani on payment of 

Rs.10,000/- + 4% VAT (Rupees Ten Thousand + 4% VAT only) only (non-refundable) for the tender paper in 

cash. The tender documents sent by intending contractor through registered post do not reach the concerned 

office by the appointed date and time, the OMC Ltd shall not held responsible for it. Their offers will not be 

considered on any account even if tender documents were dispatched by the tenders before the due date. They 

cost of registration fees to and fro will be borne by the intending tenderer. 

DY.G.M.(CIVIL)

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4.(b) All other information’s can be obtained on an application to the Dy. General Manager(C), Head Office, 

Bhubaneswar. 

5. The Orissa Mining Corporation Ltd., Bhubaneswar reserves the right to reject any or all tenders received 

without assigning any reason thereof. 

6. Earnest Money Deposit & Intial security Deposit: 

The tenderers whose tender is selected for acceptance has to deposit 2% of the tendered amount 

inclusive of 1% EMD already deposited to sign the agreement. 

The security deposit, together with the earnest money and the amount withheld according to the 

provisions of F-2 agreement shall be retained as security deposit for the due fulfillment of this contract. Failure 

to enter into the required agreement and to make the security deposit as above shall entail forfeiture of the 

Earnest Money. No tender shall be finally accepted until the required amount of security deposit (money) is 

deposited. The written agreement to be entered into between the contractor and the OMC shall be the foundation 

of the right of both the parties and the contract shall deem to be incomplete until the agreement has first been 

signed by the contractor and then by the proper officer authorized to enter into the contract on behalf of the 

OMC. 

7. Rate in words & Figures: 

The rates should be quoted in words and figures otherwise the tender will be liable for rejection. In case 

of discrepancy between words and figures, the words shall prevail. The rates should be quoted in Rupees and 

paisa only. The tender should be written legibly and free from erasures, overwriting or conversions of figures. 

Corrections where unavoidable, should be made by scoring out, initialing, dating and rewriting. In case of any 

overwriting not signed by the tenderer is liable for rejection. 

8. The Contractors will be responsible for payment of all royalties or other charges for quarrying materials. 

All local taxes inclusive of State VAT and Income Tax. Octroi charges, Ferry and Tollage charges are to be paid 

by the contractor. All payments to the contractor shall be subjected to statutory deduction as applicable . 

9. PAN CARD & VAT CLEARANCE CERTIFICATE: 

The tender may not, at the discretion of the competent authority be considered unless accompanied by 

Certificate of Registration, Income Tax Clearance Certificate / PAN Card, VAT Clearance Certificate (VAT- 

612) / P.F. Registration certificate Labour Licence (Xerox copy of each duly attested) along with the tender 

documents & the original certificate are to be produced before the tender committee at the time of opening of the 

tender. 

10. If the contractor removes any materials or stock so supplied to him from the site of work with a view to 

disposing off the same dishonestly, he should in addition to any other liabilities Civil or Criminal arising out of 

the contract be liable to pay a penalty equivalent to five times the price of the materials on stock according to the 

stipulated rates and the penalty so imposed shall be recovered from any sum that may then or at any time 

thereafter become due to the contractor or from his security. 

Signature of Tenderer 

DY.G.M.(CIVIL)

: 3 : 

11. The Contractor should be fully liable to indemnify the Orissa Mining Corporation Ltd for payment of 

any compensation under Workmen’s Compensation Act-VIII of 1923 on account of the workmen being 

employed by him and the full amount of compensation paid will be recovered from the Contractor. 

12. Every tenderer must examine the detailed specification of Orissa before submitting his tender. The right 

is reserved without impairing the contract to make such increase or decrease in the quantities or items of work 

mentioned in the schedule attached to the tender notice as may be considered necessary to complete the work 

fully and satisfactorily. Such decrease and increase shall in no case invalidate the contract or rates. It shall be 

definitely understood that the OMC Ltd does not accept any responsibility for the correctness or completeness 

of the quantities shown in the schedule. The schedule is liable to alteration by omission or additions or 

deductions and such omissions and deductions shall in no case invalidate the contract and no extra monetary 

compensation will be entertained. 

13. No departmental materials will be supplied to the Contractor.. 

14. All the materials required for execution of the work will be supplied by the contractor as per details narrated 

below: 

(A) NAME OF THE MATERIALS NAME OF THE APPROVED MANUFACTURE BRAND 

i) Cement ... 43 grade OPSC/OPC of ACC, OCL, BIRLA PLUS, 

ULTRATECH, LAFARGE 

ii) Paints & distemper ~~~~~~~ Jensen Nicolsion, Berger, Narolac, Asian Paints and ICI. 

iii) M.S. Rod (Tor Steel) ~~~~~~~ M/s. SAIL, M/s. Tata Steel & M/s. Rastriya Ispat Nigam Limited, 

Vizag or equivalent. 

iv) Water supply and Sanitary ~~~~~~~ TATA Pipes & fitting to be procured as per ISI specification. 

Materials/fitting. 

v) Electrical fittings ~~~~~~~~ To be procured as per ISI specification. 

15. All reinforced cement concrete work should conform to Orissa Detailed Specification and should be of 

grade M – 150/200 with 12 mm to 20 mm. size black hard crusher broken granite stone chips (20 mm. size not to 

exceed 25% ) having a minimum compressive strength ( in work test) 150 kg/200 kg./ cm2 for 15 cm. cubes at 

28 days after mixing & tests conducted in accordance with IS 456 and IS 516. 

16. Shuttering and centering shall be with seasoned sal wood planks the inside of which shall be lined with 

suitable sheeting and made leak-proof and water-tight or alternatively steel shuttering and centering may be used. 

17. The contractor shall make all arrangements for proper storage of materials. But in cost for raising shed for 

the storage of materials and pay of watchman etc. will not be borne by the Department. These are all to be borne 

by the contractor. The Department is not responsible for considering the theft of materials at site. It is 

contractor’s risk. Under any such plea if the contractor stops the work, he shall have to pay the penalty as per 

clauses of the F-2 Contract. 


DY.G.M.(CIVIL)

: 4 : 

18. For the purpose of the jurisdiction in the event of dispute if any, the contractor should be deemed to have 

entered into at Bhubaneswar, Orissa, where the contract is signed on behalf of the Orissa Mining Corpn. Ltd. and 

it is agreed that neither party to the contract or the agreement will be competent to bring a suit in regard to the 

matters covered by this contract at any place outside the State of Orissa. 

19. After the work is finished, all surplus materials and debris are to be removed by the contractor and 

preliminary work such as vats, mixing platforms, etc. are to be dismantled and all the materials are to be removed 

from the site. No extra payment will be made to contractor on this account. The rate quoted should be inclusive 

of all these items, ground up to 15 metre shall be cleared and rough dressed. 

20. The Contractor shall not interfere with the execution of water supply electrical fitting arrangements and 

any other works entrusted to any other agency by the Deptt. At any time during the progress of the work. 

21. The Department will have the right to inspect the scaffolding and centering made the work and can ask to 

replace partly of fully such structures if found defective in their opinion. 

22. The Contractor will have to arrange for water supply for all works and made sanitary arrangements at his 

own cost for his labour camps, the contractor has to arrange adequate lighting arrangements for night works 

whenever necessary at his own cost. 

23. Bailing out water from the foundation either rain water or sub-soil water if necessary should be borne by 

the contractor. No payment will be made for bench marks, level pillars profiles and benching and leveling 

ground where required. The rates quoted should be finished items of work inclusive of these incidental items of 

work. 

24. All the quantities mentioned in the schedule are combined for ground floor and multi floors incase of 

Multistoried building and the rates should be through for the same. 

25. Cement concrete in roof slabs, beams and wherever prescribed by the Engineer-in-charge shall be 

machine mixed and vibrated, and the contractor should arrange his own concrete mixers, vibrators, pumps etc. 

for the purpose. 

26. It should be understood clearly that no claims whatsoever required for the above will be entertained. 

27. The tenderer shall have to abide by the C.P.W.D. safety Code introduce by the Govt. of India, Ministry of 

works. Housing and supply in their standing order No.44250, dt. 25.11.57. 

28. The Contractor will be abide by the Fair wages clause as introduced by the Government. 

29. The OMC Ltd will have the right to supply at any time in the interest of work any Deptt. Materials to be 

used in the work if so required and the contractor shall use such materials without any controversy or dispute on 

that account. The rates of such materials will be at the stock issue rates fixed by OMC Ltd. Plus storage charges 

or market rates which ever is higher. 


DY.G.M.(CIVIL)

: 5 : 

30. The Contractor will be responsible for the loss or damage if any, of departmental material, equipments 

supplied to him under clause 29 during execution of the work due to reasons whatsoever and the cost of such 

materials will be recovered from him at the prevailing stock issue rates plus storage charges or market rates 

whichever is higher. 

31. Contractor’s T & P and supply of Depttl. T & P to Contractor: 

The Contractor should arrange at his own cost necessary tools and plants such as Pumps, Vibrator, 

concrete Mixer etc. required for efficient execution of the work and rates quoted should be inclusive of the 

running charges of such plants and cost of consumables. The deptt. may supply the required tools and plants or 

machinery for the interest of OMC Ltd if available and considered necessary on hire to the Contractor under the 

“ Conditions for issue of plant and machinery to Contractors on hire” mentioned below. 

The hire charges of machineries as approved by the OMC Ltd will be recovered from the bill of the 

contractors. 

32. The Contractor will have to submit to the Engineer-in-charge of the work monthly return of labour both 

skilled & un-skilled employed by him on the work. 

33. The tenderers are required to go through each clause of the O.M.C. F-2 carefully which are binding on 

the tenderers to accept such clauses while executing the agreement after the work is being awarded them in 

addition to clauses mentioned herein the tender schedule before tendering the work. However all the clauses of 

F-2 agreement form and all the clauses of the tender schedule are the foundation of the F-2 agreement required to 

be executed soon after the work is awarded to the agency after depositing initial security. Besides additional 

clauses if required which will be mutually agreed both by OMC entertained in F-2 Agreement. 

34. No part of the contract shall be sublet without written permission of the OMC Ltd or transfer can not be 

made by power of attorney authorizing others to receive payment on the contractor’s behalf without permission 

of OMC Ltd. 

35. No tender documents will be sold to the intending tenderers after the last date stipulated for selling of 

Tender papers. 

36. If any further necessary information is required, Dy.G.M.(C) will furnish such but it must be clearly 

understood that tender must be received in order and according to the instructions. 

37. Cement shall be used by Bags and weight of one cubic metre of cement being taken as 14.42 quintal. 

38. In the invent of any delay in the supply of Department materials or supply of details structural designs for 

unavoidable reasons, reasonable extension of time will be granted of the application of the Contractor. But no 

claim for monetary compensation will be entertained under any circumstances. 

39. No contractors will be permitted to furnish their tender in their own manuscript paper. 


DY.G.M.(CIVIL)

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SAMPLE MATERIALS: 

40. Every tenderer is expected before quoting his rates to inspect the site of proposed work. He should also 

inspect the quarries and satisfy himself about the quality, availability of material medical aids, labour and food 

stuffs, etc. and the rates may be inclusive of all these items of work. In every case the materials must comply 

with the relevant specification and sample of materials in sealed bag may be submitted for approval of the EIC of 

the works. 

41. OMC Ltd will not however, after acceptance of contract rate, pay any extra charges for lead or for any 

other reason in case the contractor is found later on to have mis-judged the materials available. 

42. All fittings for Doors and Windows if supplied by the contractor should be of best quality and should be 

got approved by the Engineer-in-charge before they are used on the work. 

43. EXTRANEOUS CONDITION: 

The tenders containing extraneous conditions not covered by the tender call notice liable for rejection. 

44. NO RELATIONSHIP CERTIFICATE: 

The Contractor shall have to furnish a certificate along with tender to the effect that he is not related to 

any officer of OMC Ltd of the rank of Assistant Manager and above . 

CERTIFICATE OF NO RELATIONSHIP 

( Clause No.44 of D.T.C.N.) 

I / We hereby certify that I / We am / are not related to any Officer of OMC Ltd of the rank of 

Assistant Manager or above. I am also aware that if the facts subsequently proved to be false my / our contract 

will be rescinded with forfeiture of E.M.D. and total security deposit and I /We shall be liable to make good the 

loss or damage resulting from such cancellation. 

I / We also note that, non-submission of this certificate will render my / our tender liable for rejection. 

Signature of the Tenderer 

Date: ………….. 

45. VALIDITY: 

All tenders received will remain valid for a period of one hundred twenty day from the date of receipt of 

tenders and validity of tender can also be extended if agreed by the contractor and the OMC Ltd. 

46. After completion of the work the contractor shall arrange at his own cost all requisite equipments for 

testing building if found necessary and bear the entire cost of such test. 


DY.G.M.(CIVIL)

Sl. 

No. 

: 7 : 

47. List of works in Hand, T&P & Work Executed: 

Tenders are required to submit, (i) list of works in the hand in the following prescribed proforma A (ii) 

the list of T&P in the prescribed proforma ‘B” along with the tender. 

PROFORMA – ‘A’ 

CERTIFICATE OF LIST OF WORKS IN HAND (CLAUSE No.47 (I) OF D.T.C.N. 

I / We do hereby certify that at present the following works are in my / our hand. 

Particulars of 

works now in 

hand 

Amount of each 

work 

Period of which the 

work is stipulated 

to be completed (in 

month) 

Approximate value of 

work done against each 

work on the date of 

submission of tenders. 

1 2 3 4 5 6 

Department under 

which the work is 

being taken up. 

I / We also note that, non submission of this certificate will render my / our tender liable for rejection. 

PROFORMA – ‘B’ 

CERTIFICATE OF TOOLS AND PLANTS (CLAUSE NO.47 (ii) OF D.T.C.N. 

I / We hereby certify that the following tools and plants, machineries and vehicles are in my / our 

possession in working orders. 

i) 

ii) 

iii) 

iv) 

v) 

I / We also note that, non-submission of this certificate will render my / our tender liable rejection. 

Signature of the Tenderer 

Date: ……………… 


DY.G.M.(CIVIL)

: 8 : 

ELIGIBILITY CRITERIA OF SOUGHT FOR: 

1. The contractors are required to furnish evidence of ownership of principal machineries / equipments for 

only those machineries / equipments asked for in the tender documents. 

2. In case the contractor executing several works he is required to furnish a time schedule for movement of 

equipment / machinery from one site to work site when work is to be executed. 

3. The Contractor shall furnish ownership documents for those machineries which he is planning to deploy 

for that tendered work if these are not engaged or produce certificate from the Engineer-in-charge under whom 

these are deployed at the time of tendering as to the period by which these machines are likely to be released 

from the present contract Certificate from the Engineer – in – charge shall not be more than 90 days old on the 

last date of receipt of tender. 

4. The Contractor intending to hire / lease equipments / machineries are required to furnish proof of 

ownership from the company / person providing equipment / machineries on hire / lease along with contracts / 

agreement / lease deed and duration of such contract. 

5. Contractors are not required to write their name on the outer cover containing the Bid documents. They 

are only required to write the name of the work and authority who had issued the tenders. The tender submitted 

in the wrong box shall not be taken in to consideration. 

48. Letters etc. found in the tender box, raising or lowering rates or dealings with any point in connection 

with the tender will not be considered. 

49. All reinforced cement concrete works like lintels, column, beam, chajjha, roof slab and other such works 

should be finished smooth and no extra charges for plastering if required shall be paid by the department. 

50. Tenders may at their opinion quote reasonable rate for each item of work carefully so that the rate for in 

one item for should not unworkably low and other too high. The Department reserves the rights to with hold the 

difference in amount between the low rate items and the corresponding estimated amount from the payment due 

against other items till such low rated items are completed satisfactorily in full and as per approved specification. 

51. The Contractor shall employ one or more Engineering Graduates or Diploma Engineers as apprentices at 

his own cost for works costing Rs. 2.5 lakhs and above, as per norms of Govt. of Orissa. 

52. Income Tax, Sales Tax or any other Taxes as and when laved / enhanced by Govt. of India or Govt. of 

Orissa the same will be recovered from the Contractor’s R/A Bill / Final Bill. 

53. The tenderer shall bear cost of various incidental sundries and contingencies necessitated the work falling 

within the following or similar category. 

a) Rent, royalties and other charges of materials, octroi duty, all other taxes including sales tax ferry tolls, 

conveyance charges and other costs on account of land and buildings including temporary buildings required by 

the tenderer for collection of materials, storage, housing of staff of other purpose of the work. No rent however 

by payable to OMC for temporary occupation of land owned by OMC at the site of the works. 


DY.G.M.(CIVIL)

: 9 : 

b) Labour camps and huts necessary to a suitable scale including conservancy and sanitary arrangements 

there on to the satisfaction of the local health authorities. 

c) Sutable water supply including pipe water supply wherever available for the staff and labour as for the 

works. 

d) Fees and dues hired by Municipal, Canal and water supply authorities. 

e) Suitable equipments and wearing apparatus for the labourers engaged in risky operation. 

f) Suitable fencing barriers, signals including paraffin and electrical signal where necessary at works and 

approaches in order to protect the public and employees from accidents. 

g) Compensation including cost of any suit for injury to persons or property due to neglect of any major 

precautions also sums which may become payable due to operations of workman’s compensation Act. 

h) The Contractor has to arrange adequate lighting arrangement for night work wherever necessary at his 

own cost. 

i) The Contractor has to arrange all the building materials including the equipment required for under 

reamed pile foundation for starting the work. 

54. Interest: 

Under no circumstances interest is chargeable for the dues or additional dues if any payable for the work. 

55. Price Escalation : No escalation in rates will be allowed during the tenure of contract. 

56. Special Class Contractor shall employ under him one graduate Engineer and two Diploma Holders 

belonging to the State of Orissa, like-wise ‘A’ Class Contractor shall employ under him one Graduate Engineer 

or two Diploma Holders belonging to State of Orissa. The employment of such Graduate Engineers and Diploma 

Holders under the Contractor shall be full-time and continuous and they shall not be superannuated, retired, 

dismissed or removed personnel from any State Govt. or Central Govt. service / public sector undertakings / 

Private companies and firms or be ineligible for appointment to Govt. Service. The Contractor hsall pay them 

monthly emoluments which shall not be less than the emoluments of the personnel of equivalent qualification 

employed under the State Government of Orissa. The Chief Engineer, Roads, Orissa may, however, assist the 

contractor with names of such un-employed Graduate Engineers and Diploma Holders if such help is sought for 

by the contractor. 

The name of such Engineering personnel appointed by the Contractor should be intimated to the tender 

receiving authority along with each tender, as to who would be supervising the work. 

57. Additional performance security shall be deposited by the successful bidder when the bid amount is 

seriously unbalanced i.e. less than the estimated cost by more than 10%. In such an event the successful bidder 

will deposit the additional performance security to the extent of the differential cost of the bid amount and 90% 

of the estimated cost in shape D.D. drawn on any nationalized bank in favour of OMC payable at Bhubaneswar 

at the time of executing the agreement 

Signatureof Tenderer 

DY.G.M.(CIVIL)

: 10 : 

58. The tenderer has to furnish an affidavit about the authentication of tender documents while submitting the 

tender papers. 

59. Measurement of earth work in road embankment will be done by Section measurement after earth is 

consolidated at optimum moisture content condition. No extra payment will be made for the jungle clearance for 

taking earth from the borrow areas. Earth work from cutting will economically be utilised in filling. 

60. The stacks of road metal and gravel will be measured in boxes of (1.5 M x 1.5 M X 0.5M) which will be 

taken as (1.5 M X 1.5 M X 0.44m = 1 Cum.). The soling stones will be measured in suitable stacks with 

deduction for voids 1/6 of volume or more depending upon the looseness of which should be determined on 

actual observation and deducted. 

61. Construction of coffer dams or islands or the works of open excavation or dressing or labour for laying 

well curbs shall be included in the rate of well sinking / foundation of piers or abutments. 

62. It should be clearly understood that: 

a) The joints of the bars are to be provided with lapping, welding or bolts and nuts as will be directed by the 

Engineer-in-charge. 

b) Concrete test specimens 150 mm X 150 mm X 150 mm. in size (whether plain or reinforced concrete) for 

the testing shall be taken for each structural member by a representative of the contractor in the presence of a 

responsible officer of the rank not lower than that of an Asst. Manager. The Contractor shall bear the cost so 

involved in testing. The test specimen in cube tests should be carried out in any designated laboratory decided 

by OMC. 

63. Concrete of strength below 85% of the required strength as determined by actual test shall not be 

accepted. 

64. Carriage of water: 

No claim for carriage of water whatsoever will be entertained. The rates quoted should be inclusive of 

water required for construction and others. 

65. Gradation of Ingredients: 

The coarse aggregate, shall as far as possible meet the following grade requirements as per I.R.C. Code. 

Grading No. Size Range. Seive Designation Percent by weight passing the seive 

Grade- 1 90 mm to 45 mm 125 mm 100 

90 mm 90-100 

63 mm 25-60 

45 mm 0-15 

22.4 mm 0-5 

Grade- II 63 mm to 45 mm 90 mm 100 

63 mm 90-100 

53 mm 25-75 

45 mm 0-15 

22.4 mm 0-5 

Grade-III 53 mm to 22.4 mm 63 mm 100 

53 mm 95-100 

45 mm 65-90 

22.4 mm 0-10 

11.2 mm 0-5 


DY.G.M.(CIVIL)

: 11 : 

66. The tenderers whose tender is selected for acceptance shall within a period of FIFTEEN DAYS upon 

written information being given to him for acceptance of his tender make an initial security deposit of 1%(one 

percent) over and above the earnest money of 1% (one per cent) as shown in the clause (3) above, so that Earnest 

Money and the initial security deposit will not less than 2% of the tendered amount and sign the agreement Form 

No. F-2 (Schedule XIV No. 61) for the fulfillment of the contract in the office of the Dy. General Manager 

(Civil.), OMC Ltd., Bhubaneswar. The Security Deposit together with the Earnest Money and the amount with 

held accordingly to the provisions of F-2 agreement shall be returned as Security Deposit for the due fulfillment 

of the contract. Failure to enter into the required agreement and to make the security deposit, as above shall have 

entail the forfeiture of the earnest money. 

67. After the work is awarded and before execution of the Agreement, the agency has to submit the work 

programme month wise keeping it in view to complete the work in all respect during the scheduled time, 

provided in the tender schedule. Soon after OMC Management account such work programme, the Agency will 

be allowed to execute the agreement provided he has deposited the initial security in time as mentioned above. 

The said work programme will be a part of the agreement. In case the agency rail to achieve the target as per the 

work programme, 10% of the Running Account Bill Value will be with held over and above the normal security 

deduction as mentioned in the other clauses. Such with held amount will be released when the agency will able to 

achieve the target in time as per the work programme, OMC management may forfeit, such with-held amount in 

case the Agency failed to complete the work in scheduled time, besides, action will be taken against the Agency 

as per the other clauses of the tender schedule/agreement. 

68. The tenderer/contractor is defined as the employer for the labourers engaged by him so far this work is 

concerned .The contractor shall be solely responsible for deduction and employer’s contribution regarding the 

Provident Fund under the Employees Provident Fund Scheme,1952 . Employees Provident Fund Act, l992 and 

any rules and regulations made there under as amended from time to time. He shall be solely responsible for the 

maintenance of the records in respect of payment of contribution and submission of returns in accordances with 

the provisions of the said scheme. The documents are to be submitted to EIC for verification of same by 

Manager(L.W.) for the work. In case the work tenure is more than nine months, the additional clearance from 

respecting P.F. Office is required. Unless such EPF clearance receive by the Agency from the concerned 

Authority for the work executed and submitted to the Manager (Civil), no payment against, R/A Bills and final 

bill will be released. 


DY.G.M.(CIVIL)

: 12 : 

69. The contractor is to pay minimum wages and variable D.A. (as applicable from time to time as per 

minimum wages act, Govt. of India) to all workers engaged by the contractor in this work and produce the 

records before the statutory authority as well as OMC as and when required. In case the contractor fails to do so 

then such amount shall be recovered from the contractor from his/their pending dues or other wise. 

70. If the Contractor do not start the work within one month of issue of Work Order / starting date of the 

work, the work is liable for cancellation what so ever the reasons may be. 

71. The Pre-Qualification Bid shall consist of Tender Terms & Conditions (DTCN) & EMD in addition to 

contract licence, EPF registration, VAT clearance, PAN. 

72. All the participating contractor should submit the detail of the on going works taken up by them as per the 

proforma in the DTCN, which shall be examined by the Technical Committee to qualify the contractor for 

opening of Price Bid if so required. 

73. If the participating contractor has got any work in hand in the same mines locality, then his performance 

shall be reviewed by the Technical Committee to qualify him for opening the Price Bid , if so required. 

74. Security deposit to be deducted from bills @ 5% of the Bill Value which shall be released after six 

month of successful completion of the work. 

75. The bidders are to quote a single price for each item. If any multiple prices are quoted, the tender shall be 

rejected. 

76. If the bidder leave one item blank without quoting any rate, the tender as a whole shall be rejected. 

77. The rate quoted should be inclusive of all taxes, royalties, discount if any and other statutory 

requirements. No payment shall be made over and above the quoted rates. Further no discount shall be 

entertained over and above the quoted rate. 

78. ESCALATION CLAUSE: 

a) No escalation for work value less than Rs.50 lakhs and the work tenure less than six months shall be 

considered. 

b) If the single work value is more than Rs. 50 lakhs and duration of contract is more than six months and 

below one year we may consider for escalation of cost of the materials like cement, steel and bitumen. This 

escalation shall be allowed for the work which is completed within the scheduled time period. 

c) The base of calculation of the escalation shall be the differential cost of cement, steel and bitumen taken 

during estimate and cost of same after six months of schedule date of commencement of the work deducting the 

hike percentage amount of tender for those materials. The cost of Cement, Steel & bitumen shall be taken up as 

detailed below. 


DY.G.M.(CIVIL)

: 13 : 

Steel: Rate as fixed by Steel Authority of India Ltd. (SAIL). 

Cement : Average factory price of three cement manufacturers inside the state. 

Bitumen : Rate as fixed by Indian Oil Corporation at their respective depot. 

c) The agencies have to submit the bills of purchase of materials from authorized dealer within 28 days and 

before utilizing the materials at work site to Engineer-in-charge of the work for record. In case the materials cost 

have decreased, then the differential cost shall be deducted even if the agency do not submit the bills. 

d) The differential cost shall be paid / deducted on submission of the bills towards procurement of materials 

from authorized dealer only after successful completion of the work within the contractual time period. 

e) The respective Engineer – in – charge of the work shall monitor the increase / decrease of material cost 

and shall recommend to H.O. for additional payment / deduction from the bills. Incase of the additional payment 

the same amount shall be incorporated in the P.O. which shall require further release of P.O. 

f) In regard to the payment of escalated cost of materials, the decision of OMC Management shall be final & 

binding over the agency. No claim in that respect shall be made further. 

(TOTAL SEVENTY EIGHT CLAUSES ) 


( full name of the Tenderer) 

& with full Address 

and Telephone/ Mob. No. 

Asst. Manager (Civil) Manager (Civil) Sr. Mgr. (Civil) Dy.G.M.(Civil) 

Tender in _______ pages. 

EMD deposited : Rs.________________ YES / NO 

Sold to / Down loaded by M/s. Sri ____________________________ 

On payment of Rs.________ vide OMC receipt / D.D. No._____________Dtd.________ 

ISSUING OFFICER

ISO : 9001:2000 Certified. 

CABLE: ORMINCORP’ Bhubaneswar, Phone (0674)- 2392862 

FAX-(0674)-2396889/2391629. 

The Orissa Mining Corporation Ltd 


Bhubaneswar-751001 

FINANCIAL BID (Part-II) 

Check List 

1- Signed Schedule of Quantities 

Signature of Tenderer

SCHEDULE OF QUANTITIES 

NAME OF THE WORK : Construction of Guard wall to working dump at South 

Kaliapani in the district of Jajpur. 

Sl 

No 

1. Earth work in ordinary soil within 50m, initial lead and 1.5m, 

initial lift including rough dressing and breaking clods to 

maximum 5cm to 7cm and laying in layers not exceeding 0.3m 

in depth and as per direction of the Engineer-I/c. 

RATE IN FIGURES : 

Item of work Quantity Unit 

700.00 One 

Cum 

RATE IN WORDS : 

2. Supplying all materials, labour, T&P and providing crated 

boulder dry masonry with crate boulder size 

1.5m.X1.0m.X1.0m. with H.G boulder in dry packing and 

weaving crates by G.I wire of IS-2801 and galvanized coating 

confirming to IS-4826 having 15cm. square opening and 

wrapping the wire net at the top including hoisting and placing 

the crates in position including cost conveyance, royalty, and 

taxes of GI wire crate and other materials and cost of labour 

T&P etc. required for complete as directed by the EIC. in all 

layers. 

RATE IN FIGURES : 

5000.00 One 

Cum 

RATE IN WORDS : 

(TOTAL TWO ITEMS ONLY)………… No. of correction in rates for item No. ……… 

………… No. of overwriting in rates for item No. ……… 

Asst. Manager (Civil) Manager (Civil) Sr. Manager (Civil) DGM(Civil) 

Signature of Tenderer with Full address, 

Phone No. / Mobile No. 

Tender in _______ pages. 

EMD deposited : Rs.________________ YES / NO 

Sold to / Down loaded by M/s. Sri ____________________________ 

On payment of Rs.______ vide OMC receipt / D.D. No._____________Dtd.________ 

ISSUING OFFICER

NAME OF THE WORK :- Construction of Guard wall to working dump ...

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