Tender for IOFines of Daitari - Orissa Mining Corporation

Cable: ORMINCORP, Bhubaneswar 

Tel: +0674- 2392747, 2390713 (Dir), 2393389 (EPABX), 

Fax: 0674-2394772,2390972, 2396889, 

The Orissa Mining Corporation Ltd. 

(A Government of Orissa Undertaking) 

OMC HOUSE, BHUBANESWAR –751001 

TENDER CALL NOTICE 

IRON ORE FINES 

Sealed quotation/bids are invited for sale of Iron Ore Fines (60-62% & 64- 

62%Fe,Basis:62%Fe) of Daitari Region in Keonjhar district, with specifications, terms and 

conditions as detailed below. The bidders are required to submit their sealed quotations in the 

Tender Drop Box of Sales & Marketing Section of OMC Ltd, Bhubaneswar as follows: 

Submission of quotation : By 1.00 P.M. on 10/8/2011 

Quotations are required to be submitted in the prescribed format. The quotations for both 

the items as above to be dropped in the Tender drop box as per the date and time indicated 

above. For the purpose, two separate sealed envelopes to be submitted as follows: 

TECHNICAL BID FOR ITEM D-3 (Iron Ore Fines,62-60% & 64-62%Fe,Basis:62%Fe) Daitari. 

i) Sales Tax Registration Certificate (VAT/CST/TIN) 

ii) 

iii) 

Tender Notice signed in each page(with seal) as token of acceptance of terms & 

conditions. 

EMD for requisite amount in shape of DD.. 

iv) Valid Trading Lisence of respective region from concerned Dy.Director of 

Mines/Mining Officer, Jajpur Road for trading of Iron Ore. 

Or 

In the case of end using plants (Sintering/Pelletization plated, the 

clearance/consent of State Pollution Control Board/ MoEF should be enclosed (or 

else the bidder shall be considered as Trader). 

v) Technical Bid format duly filled in. 

All the bidders must submit the above documents positively, failing which the bid shall be 

rejected. 

PRICE BID (For Items. D3, Iron Ore Fines 62-60% & 64-62%Fe,Basis: 62%Fe 

i) The basic price to be quoted per WMT for the item in Price Bid format. (enclosed) 

ii) Quotation for part quantity of the item shall not be accepted and subject to 

rejection. 

(iii) Bidder/agency can file one/single tender document/bid for the item in 

respect of their firm. Submission of more than one tender document/ bid by 

any bidder/agency shall not be accepted and all the bids (if more than one) 

submitted by the agency shall be rejected. 

(iv) 

The price bid of the bidder shall not be opened in the event; they fail to submit the 

documents as asked for in Clause above. In such case, the bidder shall be 

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considered as technically disqualified & their sealed price Bid shall be refunded 

along with the EMD amount. 

The entire information including Technical Bid and Price Bid format should be typed 

written (except signature). Any deviation from above in submission of bids, the same will be 

subject to rejection. 

Schedule for opening of Tender 

The Technical Bid will be open at 3.00 P.M. on 10/8/2011 & Price bid subsequently 

after opening of the Technical Bid in presence of the participants or their authorized 

representatives. 

DETAILS OF MATERIAL: 

Description of Material, Quantity & Earnest Money Deposit (EMD): 

Item No Description of Material Quantity Earnest Money Deposit 

D-3 

Iron Ore Fines 

Grade: 62-60% & 64 – 62%Fe, 

Basis: 62%Fe 

Daitari origin. 

18,000 WMT 

± 10% 

` 19,03,500/- 

(Rupees Nineteen lakh three thousand 

five hundred ) only. 

2. ELIGIBILITY CRITERIA: 

(i) Any agency involved in any kind of mining activities in a mine of OMC Ltd, shall not be 

eligible to participate for the items of the same mines/region in this tender. 

For Item No. D-3 Apart from the end-users, state based crusher units and the traders 

who are eligible to get permission from DDM, JK Road Mining Circle may participate 

under this category with required documents as indicated above . 

3. EARNEST MONEY DEPOSIT (EMD) : The bidder has to deposit Earnest Money in 

shape of Demand Draft as per EMD amount idicated against the item above drawn on any 

Nationalised/Scheduled Bank at Bhubaneswar in favour of Orissa Mining Corporation Ltd., 

Bhubaneswar, payable at Bhubaneswar along with the tender. No interest shall be paid for 

EMD. The DD against EMD for the item, has to be submitted in Technical Bid in order to 

facilitate scrutiny & quick disposal of EMD amount to unsuccessful bidders. In the event, 

the H1 bidder fails to lift the allotted quantity against above tender participation in schedule time 

in conformity with tender norms, the EMD deposited with OMC by the buyer will be forfeited. 

However, this may be relaxed taking into consideration of field situation as per prevailing 

practice. 

The bidder will put the seal of the company/ mention the name of the agency at the rear 

side of each D/D deposited towards EMD. In order to facilitate refund of EMD by hand to the 

unsuccessful bidders on the date of opening of tender the bidder may submit an authorization 

letter through the bearer to take back the D/D of unsuccessful bidders by hand. In want of such 


authorization, the EMD of unsuccessful bidders shall be refunded within 30 (thirty) days after 

opening of offers. 

4. VALIDITY OF OFFER : Bidders may keep their offer valid atleast for 30(thirty) days 

from the date of opening of tender. 

5. PLACE & MODE OF DELIVERY: Ex-mines/ Stack yard of Daitari Mines of OMC Limited 

, Daitari. 

The buyer shall keep the seller indemnified for any liability which may arise during the 

contract or thereafter on account of loading, transport and such other matters as are thereto to 

their exercises. 

As per environment protection Act 2006 & guideline the buyer should ensure that the 

loaded trucks are to be covered with tarpaulin during transporting. 

6. SUPPLY PERIOD: By 31 st October 2011. 

7. PAYMENT TERMS : The buyer has to lift the material against advance DD/Banker’s 

cheque duly approved by concerned Regional Office, Daitari OMC and as per prevailing sales 

practices and procedure of OMC. Payment has to be made at Regional Office, Daitari. 

8. SAMPLING & ANALYSIS : Sampling and analysis shall be carried out by a reputed 

public analyst. The report of public analyst will be binding on both buyer and seller. 50% of the 

analysis charges will be borne by the buyer. The buyer may depute its’ representative for 

supervision of sampling & analysis and stock of ore to be supplied to the buyer to avoid any 

complicacy regarding quality and physical specification during the process. The responsibility 

of OMC Ltd., ceases once the product is loaded in to the carrier and no complain in this regard 

shall be entertained. 

9. PRICE : The buyer has to quote the Ex-Mines/ Stack yard Price per WMT for the item, 

including royalty. The price may be offered on percent of Fe basis and for unit scale fraction 

prorate. Royalty, 50% analysis charges and other Govt./statutory duties will be charged extra. 

The buyer has to arrange loading and transportation etc. of their own. Unitage shall be charged 

on unit scale fraction prorata basis. The Price Bid including quoted price should be typed 

written. The hand written Price in Price Bid shall be summarily rejected. 

10. SALES TAX: Sales Tax/VAT as applicable shall be charged extra. To avail concessional 

rate of sales-tax, buyers are required to deposit required form duly filled-in, with OMC failing 

which sales tax in full rate will be recovered from the buyer. 

11. WELFARE CESS: Instead of OMC paying Labour Welfare Cess to buyers of ore 

separately, applicable labour welfare cess, as payable by OMC to the buyers of ore shall be 

deducted from the sales invoice of each buyer. 


The buyer shall deposit the cess duty with the welfare commissioner in due time and 

produce documentary evidence in support of such payment to OMC every month. Any deviation 

to the above shall be liable for cancellation of the supply order by OMC Ltd. 

12. WEIGHMENT: Weighment as recorded in OMC weighbridge or decided weighbridge of 

OMC in case OMC’s weigh bridge is not available shall be final for the purpose of payment. 

13. DISPUTE: The decision of the Managing Director , OMC Ltd, shall be final on any 

dispute arising out of the above deal. 

14. SPECIAL CONDITION : 

* The tender is made primarily to establish the best market prices for various grades of 

iron ore. OMC will allot various grades of iron ore following allotment procedure of Corporation 

at prices to be decided through this tender and related prices of other grades after supply of 

tendered quantities to approved highest bidders. Therefore, after allotment of tendered 

quantities to respective approved highest bidders, this tender will extinguish. 

* The tenderer will be allowed to lift only the quantity for which tender is floated. In case 

the eligible highest bidder is a new buyer of OMC, he will not have the right to be enlisted as a 

regular buyer and allotment of tendered quantity to new H1 bidder shall be made subject to 

successful plant inspection. Successful Plant inspection includes subsequent compliance 

and clarification, if necessary relating to submission of additional 

information/documents to prove bonafideness and authenticity of the unit apart from 

documents asked for prior to supply of Iron Ore as successful H1 bidder. In such case, if 

the compliance of the H1 bidder agency is not up to the satisfaction of OMC, the supply 

of tender quantity of Iron Ore to the said H1 bidder can not be made and OMC Ltd, shall 

have the right to be free of its tender obligations and take further suitable decision. 

* However, OMC management reserves the right either to continue or discontinue further 

supply in future to H1 bidders who are new buyer to OMC. Existing buyers becoming 

accepted highest (H1) bidder in the Price Setting Tender (PST) will be allotted with tendered 

quantity, over and above their regular/quarterly allotment.. 

* The buyer shall carryout loading and transporting of materials and comply strictly with all 

provisions of Mines Act – 1952, Rules-1955, Metalliferous Mines Regulation-1961, MMRD Act, 

Payment of Wages (Mines Rules), Maternity benefit Act of 1961, Industrial dispute Act-1947, 

M.V.Act etc, and all other government/statutory regulations, decisions, recommendations 

prevailing and applicable from time to time. 

* The highest quoted price (H1) for different grade/type/item of ore received through this 

tender shall be scrutinized by OMC Ltd, as per prevailing market condition. OMC has got right 


to accept or not the highest quoted price received through this tender for any grade/type/item of 

ore tendered, if such price is considered as not commensurate with the market condition. 

* The buyers allotted ore/material, shall submit a true copy of the said contract with 

signature in each page to concerned Regional Manager prior to execution of SO (Sales Order), 

as a token of acceptance of terms and conditions of contract. 

* Further, the buyer should ensure registration of his establishment u/s 7 of the 

Contract Labour (R&A) Act, 1970, so that the contractors engaged by you for loading and 

transportation work possess valid license u/s 12 of the Contract Labour (R&A) Act, to 

avoid any legal complicacies in the matter. The above statutory requirement should 

strictly be adhered to and a copy of the valid license should be deposited with respective 

Regional Manager and Manager (Mining) of the concerned mines prior to executing 

loading and transportation work of ore/minerals allotted to you, failing which supply of 

ore shall not be allowed. 

15. AUTHORISATION OF AGENTS/REPRESENTATIVE: For the bid submitted by 

agent/representatives, the name of their principal is to be furnished along with a letter of 

authority issued by the Principal authorizing the agent/representative to participate on their 

behalf. 

16. TENDER PAPER: For the purpose of filing tender documents, this Tender Call Notice 

along with Technical & Price Bid format to be down loaded for filing of tender documents. No 

provision exists for sale of tender papers. 

17. OMC management reserves the right to defer/accept/cancel the whole or part of tender 

without assigning any reason thereof. 

MANAGER (S&M) 


FORMAT FOR TECHNICAL BID 

(For Item No. D-3) 

1. Name of the Agency : 

2. Address : 

Registered Office Address 

Plant Address/ Destination Address 

3. Name of the Contact Person : 

Telephone No. : 

Mobile No. : 

Fax No. : 

E.Mail : 

4. Purpose of procurement of Iron Ore : ( Trading/ Use in own plant) . 

(In case of use in own plant the clearance/consent of SPCB for 

Sintering/Palletisation plants should be enclosed or else the bidder shall be 

considered as a Trader.) 

5. Details of Documents enclosed : 

i) Copy of Sales Tax Registration Certificate(VAT/CST/TIN) 

ii) 

Copy of valid Trading Licence for Iron Ore from concerned Dy. Director of 

Mines/Mining Officer of respective region. 

(iii) 

Tender Notice signed in each page (with seal) as token of acceptance of 

terms & conditions. 

iv) 

Details of Earnest Money Deposit (EMD) against Item No. A-6 as per table 

below: 


Item Description of Material 

No. 

D-3 Iron Ore Fines 

Grade:62-60% & 64-62%Fe, 

Basis: 62%Fe 

Name of the 

Bank 

DD No. & 

Date 

Amount 

(in Rs.) 

I/We,……………………………………………………………..(Name of the Agency) have 

enclosed Notice (downloaded from website) duly signed by me as token of 

acceptance of the schedule, terms & conditions. 

I/We undertake to comply subsequent additional quarries/documents in 

support of proof, if necessary, by OMC Ltd, as and when required. 

Place: 

Date : 

Signature of the Agency 

(Name/Designation of authorized 

signatory with company’s seal/pad) 

NB: Format should be filled by typed written (except signature). Hand written 

format will be summarily rejected. 


FORMAT FOR PRICE BID 

(For Item No. D-3) 

1. Name of the Agency : 

2. Address (with Pin code) : 

3. QUOTED PRICE (should be Typed written) : 

Item No. Description of the Material Quoted Price/WMT (in Rs.) 

D3 Iron Ore Fines 

Grade: 62-60% &64-62%Fe, 

Basis: 62%Fe 

Signature of the Agency 

(Name/Designation of authorized 

signatory with company’s seal/pad) 

NB: Format should be filled by typed written (except signature). Hand 

written format will be summarily rejected.

Tender for IOFines of Daitari - Orissa Mining Corporation

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