( A Subsidiary of Coal India Limited ) PURCHASE ... - CCL

CENTRAL COALFIELDS LIMITED
( A Subsidiary of Coal India Limited )
PURCHASE DEPARTMENT
Darbhanga house : Ranchi 834 001 (Jharkhand) India
(PBX) 2360726, 2360687, Telex: 0625-201
Gram: COLCENT, Fax (91) 0651-2360198, E.Mail # hodmm@ccl.gov.in
FORMAL ORDER
BY REGISTERED POST
No: MM(P)/III/HEMM/U.Carriage/D 155/12-13//218 Dated: 08.03.2013
To
M/s. BEML Ltd.,
Bhagirathi Complex,
206/D1, Rameshwaram Colony,
Bhariatu Road,
Ranchi – 834 009
e-mail: ranchi@rm.beml.co.in.
Dear Sirs,
Sub: Supply of Undercarriage Sets for BD155/D155 Dozers
Ref: 1. This office Tender No. MM(P)/III/ HEMM/ U.Carriage/D155/
12-13 opened on 22.08.2012
2. Your offer No. BEML/MRP/U.C/D155/1132 dt. 21.08.2012
& subsequent confirmations, the last being dt. 21.02.2013.
With reference to the above, please arrange to supply the following material on the terms and conditions
noted hereunder:
1. SCOPE OF SUPPLY:
Sl. Description
No. ( BEML Make)
1 Complete Undercarriage assembly
suitable For fitment on BD155 / D155
Dozer with eleven components as
detailed in Annexure-A
Qty
Unit Basic
Price ( Rs.)
Extended Price
(Rs.)
27sets 12,25,530.00 3,30,89,310.00
2. TOTAL BASIC ORDER VALUE: Rs. 3,30,89,310.00 (Rupees Three Crores Thirty Lakhs Eighty
Nine thousand Three Hundred Ten) only.
(The above price is firm and on FOR Destn. basis till completion of supplies in all respect)
3. SALES TAX: JVAT extra as applicable at the time of delivery. Present rate of JVAT is 14%. You will
submit form 404 as per rules. CCL will avail Input Tax Credit.
4. EXCISE DUTY: E.D. will be paid extra as applicable at the time of delivery. The present rate of ED is
12.36% including Edu. Cess. CCL will avail CENVAT Credit. You are requested to submit E.D
Invoice in the name of CCL contraining all the informations as required under Central Excise Rule.
5. PACKING & FORWARDING : To be borne by you
6. FREIGHT & INSURANCE : To be borne by you
NB: Any increase in taxes & duties beyond the stipulated delivery period will be to your account.
7. DELIVERY PERIOD: To commence within 90 days from the date of issue of order and
completion within six months in complete sets. However, early supply shall be appreciated &
accepted.
8. CONSIGNEE:
The Dy. General Manaager (S),
Central Stores,Barkakana, P.O. & Rly.Stn.-Barkakana (E.Rly.), Dist:- Hazaribagh (Jharkhand).
9. PAYING AUTHORITY:
The Area Finance Manager,
CCL (CS/CRS),Barkakana,
District :- Hazaribagh (Jharkhand).
- Please avail CENVAT credit & Input Tax Credit against the supply as admissible.
10. INSPECTION:
Material under supply shall be of the best quality and workmanship and shall be in accordance with the
specification of OEM part no. laid down in the supply order. Manufacturer’s Test Certificate &
Guarantee Certificate should be submitted.
However, Final Inspection shall be carried out by the General Manager (Excv)/HOD,CCL, Ranchi or
his authorized representative on receipt of materials at Consignee’s end. Notice for inspection shall be
given by the Consignee immediately on receipt of the material.
Contd…2.

No: MM(P)/III/HEMM/U.Carriage/D 155/12-13/218 Dated: 08.03.2013
11. (A) TERMS OF PAYMENT:
100% payment shall be made within 21 days of receipt and acceptance of the materials or bills,
whichever is later through e-payment.
(B) SUBMISSION OF BILL(S)/DOCUMENTS:
: 2 :
Following documents duly authenticated by you, wherever required should be submitted to the
consignee:
1. Consignment note.
2. Challan
3. One copy of Bill
4. Copy of warranty certificate in original as per Terms & Conditions annexed.
5. Any other documents specified in the order.
Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly
stamped and receipted for arranging payment alongwith the following documents:-
i. Pre-receipted and stamped Invoice (Original Buyer’s copy of invoice).
CENVAT credit on admissible inputs and capital goods will be availed by CCL, for which Prereceipted
and stamped Excise cum Tax Invoice showing the amount of excise duty , education cess
and secondary & higher education cess at applicable rates separately is required to be submitted . The
Excise cum Tax Invoice must contain all the following information as required under rule 11 of
Central Excise Rule :
a) Registration no. of the Supplier.
b) Address of the concerned Central Excise Division.
c) Name of the consignee.
d) Description of goods supplied.
e) Tariff heading and sub headings
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of duty.
j) Quantity and value of goods, and duty payable thereon.
ii. Packing list in original giving details of bill of materials
iii. Consignment note / RR/ PWB in original
iv. Warranty / Guarantee certificate
v. Manfuacturers test certificate.
vi.Certficate from the auditor certifying that excise duty has been paid as per prevailing excise rule,
and Refund / Credit, if any obtained shall be passed on to CCL.
The consignee after verification of documents and final inspection of the materials as per the order
shall forward the DRR to the Paying Authority for arranging payment within the time specified.
Special Instruction: One copy of Challan and invoice showing dispatch details and other documents
must be sent to this office and the Office of the GM(Excv)/HOD, CCL, to know the dispatch
particulars.
12. PRICE CERTIFICATE :
You will have to certify on the body of each & every bill that the prices charged are not more than the
prices applicable to other government deptt/undertakings including CIL and its subsidiaries &
DGS&D.
13. LIQUIDATED DAMAGES CLAUSE: In the event of failure to deliver the stores within the
stipulated date/period in accordance with the samples and/or specifications mentioned in the supply
order and in the event of breach of any of the terms and conditions mentioned in the supply order,
Central Coalfields Ltd. shall be entitled as its option either to enforce the following:
a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than
0.5% (half percent) of the price of any stores which the successful tenderer has not been able to
supply as aforesaid for each week or part of week during which the delivery of such stores may
be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15% at
the discretion of Head of the Materials Management Division.
b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the
risk of the defaulting supplier the stores not supplied or others of a similar description without
cancelling the supply order in respect of the consignment not yet due for supply or
Contd…3.

: 3 :
No: MM(P)/III/HEMM/U.Carriage/D 155/12-13/218 Dated: 08.03.2013
c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the
risk and cost of the defaulting supplier and also
d) To extend the period of delivery with or without penalty as may be considered fit and proper,
the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in
clause (a) above.
e) To forfeit the security deposit full or in part.
f) Whenever under this contract a sum of money is recoverable from and payable by the supplier,
Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part or in
whole, by deducting any sum or which at any time thereafter may become due to the successful
tenderer in this or any other contract. Should this sum be not sufficient to cover the full amount
recoverable, the successful tenderer shall pay Central Coalfields Ltd. on demand the remaining
balance. The supplier shall not be entitled to any gain on any such purchase.
14. SECURITY DEPOSIT:
Exempted being PSU.
15. ROAD PERMIT:
If required,the road permit may be obtained from the consignee.
16. PRICE FALL CLAUSE:
It will be a condition of the order that althrough the currency of the prices at which you shall supply the
stores, shall not exceed the lowest price charged by you to any other agency including DGS&D. In the
event of price going down, you shall promptly pass on such information to enable this Company to
amend the ordered rate.
17. GUARANTEE/WARRANTY PARAMETER :
You should certify that the Undercarriages supplied are as per OEM Part no. & specification. You are
responsible for manufacturer’s warranty in respect of proper design, material, quality, workmanship
and correctness of the parts and fitment to the machineand shall function properly on the intended
equipment. The complete Under Carriage set shall have a Guarantee for 2 years/4500 Working hrs.
from the date of fitment on the equipment whichever is earlier
18. WARRANTY REPLACEMENT:
You are responsible to replace the defective material/Prematurely failed material free of cost within 30
days of receipt of intimation from the consignee/user subject to the normal joint inspection and on
consignee store basis without any extra charge to CCL on account of rreight etc.
19. FITMENT GUARANTEE :
The items supplied must confom to respective OEM Part No. and should fit in the respective equipment
without any modification (addition/deletion).
20. IDENTIFICATION MARKS:
The maker’s name, logo etc should be embossed/engraved/punched on each of the item at a visible
place which is not subject to normal wear and tear for convenience of identification at any time.
21. AFTER SALES SERVICE:
You should provide service support during fitment of Under Carriage and periodical inspection should
be carried out during the warranty/guarantee period free of cost.
22. FORCE MAJEURE CLAUSE
If the execution of the contract/supply order is delayed beyond the period stipulated in the
contract/supply order as a result of outbreak or hostilities, declaration of an embargo or blockade, or
fire, flood, acts of nature or any other contingency beyond the supplier's control due to act of God then
Central Coalfields Limited may allow such additional time by extending the delivery period, as it
considers to be justified by the circumstances of the case and its decision shall be final. If and when
additional time is granted by Central Coalfields Limited, the contract/supply order shall be read and
understood as if it had contained from its inception the delivery date as extended.
a) The successful bidder will advise, in the event of his having to resort to this clause by a registered
letter duly certified by the Local chamber of Commerce or Statutory authorities, the beginning and end
of the causes of the delay, within fifteen days of the occurrence and cessation of such force majeure
conditions. In the event of delay lasting out of force majeure CCL will reserve the right to cancel the
contract and provisions governing termination of contract, as stated in the bid documents will apply.
b) For delays arising out of force majeure, the bidder will not claim extension in completion date for a
period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor
the bidder shall be liable to pay extra costs provided it is mutually established that force majeure
conditions did actually exist.
23. PERFORMANCE BANK GUARANTEE:
Performance Bank Guarantee valid for 27 months from the date of commissioning for Rs. 42,38,430.00
must be submitted before execution of supplies or along with supply bills. No payment shall be
released without submission of the performance bank guarantee. The Performance Bank Guarantee
Contd…4.

No: MM(P)/III/HEMM/U.Carriage/D 155/12-13/218 Dated: 08.03.2013
shall be released after completion of Performance Guarantee period/criteria. On completion of
Performance Guarantee Period/Criteria, you should submit a written request to the supply order signing
authority for release of PBG.
24. SPECIAL INSTRUCTION:
One copy of the challan and invoice showing despatch details and other documents must be sent to this
office and the Office of the GM(Excv)/HOD,CCL,Ranchi to know the despatch particulars.
25. JURISDICTION:
The Court at Ranchi in Jharkhand State only will have the jurisdiction to deal with and decide any legal
matter or dispute whatsoever arising out of our contract.
26. ORDER ACCEPTANCE:
Two copies of the order are being enclosed. One copy of the order may please be returned duly
stamped and signed within 20 days from the date of supply order as a token of acknowledgement and
acceptance of the contract, otherwise it will be presumed that you have accepted the contract for
execution.
: 4 :
All other terms & conditions will be as per the General terms and Conditions of the supply of
stores of Central Coalfields Limited.
Yours faithfully,
FOR & ON BEHALF OF CENTRAL COALFIELDS LIMITED
( DP Roy) ( A.K. Singh )
MT(MM)
Chief Manager (P)
Copy forwarded to:-
1. The CVO, CCL, Ranchi
2. Sri C.S. Samal, IAS (Retd.)
CA-193, Sector-1, Bidhan Nagar, Kolkata-700064
3. Sri N.R. Banerjee, IAS (Retd.),
Flat No. 121, Shriniketan, CGHS Plot No.1, Sector 7, Dwaraka, New Delhi - 110075
M/s. BEML Ltd. have confirmed acceptance of the Integrity Pact as per NIT.
4. The GM (MM), CCL, Ranchi
5. The General Manager(Excv)/HOD, CCL, Ranchi
6. The GM(S&IC),CCL,Ranchi.
7. The Dy. GM (S), Central Stores,Barkakana.
8. The Area Finance Manager,CCL,(CS/CRS),Barkakana – alongwith copy of Bank details furnished by
M/s. BEML for e-Payment. Please avail CENVAT
credit & Input Tax Credit as admissible.
9. The GM (F) (Op), CCL, Ranchi
10. MIS Cell,CCL, Ranchi.
11. Manager (Secy) to CMD/D(T)(Op), CCL, Ranchi
This issues with the approval of competent authority, concurrence of GM(F)O vide No. 1600 dt.
05.03.2013 & Fund certification vide no.D/O/F/BC/Excavation Spares/SB-12-13/107/30/1631 dt.
07.03.2013 for Rs. 4,23,84,229.54.
MT(MM)
Chief Manager (P)

: 5 :
No: MM(P)/III/HEMM/U.Carriage/D 155/12-13/218 Dated: 08.03.2013
ANNEXURE – A
“ BEML MAKE”
Sl.
No.
Model Description Part No Quantity / Per
Machine / Per
Set
BD
155/D155
DOZER
Complete Under
Carriage Sets consisting
of under mentioned 11
items:
1
TRACK SHOE
125CTB0033
2Nos
ASSLY.
2
TRACK ROLLER 125TF00173
4Nos
ASSLY (SF).
3
TRACK ROLLER 125TF00181
10Nos
ASSLY (D/F).
4
CARRIER
125TF00198
4Nos
ROLLER ASSLY.
5 IDLER ASSY. 125TF00213 2Nos
6
TEETH
125FD51927
18Nos
SPROCKET
7 BOLT BFB2412478 54Nos
8
BOLT(TRACK
CFB0222415
56Nos
ROLLER MTG)
9
SPRING
CFW00112472 56Nos
WASHER
BOLT
CFB0122090
8Nos
10
(CARRIER
ROLLER MTG)
11 NUT BFN2612430 54Nos
SPECIAL NOTE
1. Track chain Assy for BD155 / D155 Dozers should be Lubricated type (SALT) with master links.
2. All above assy / sub-assy / components shall fully conform to the OEM part Nos. & specifications and shall
be interchangeable as a set as well as individual item wise with OEM part Nos.
3. All the items are to be supplied in one set.
4. Supply to be made in multiple of complete sets consisting of all 11 items in a set.
MT (MM)
Chief Manager (P)