document test - PDF file - Spectroscopy

Content Management Functional Req’s
Advanstar
ADVANSTAR
Content Management System /
Enhanced Magazine Site
Functional Requirements
Document version: 1.2
July 2001
Page 1

Content Management Functional Req’s
Advanstar
Document Version
Date Vers. Description Who
6/12/2001 1.0 Initial Rick Treese
7/9/2001 1.1 - Added sections 9-12
Rick Treese
- Added “Site Management Concepts”
7/11/2001 1.2 - Added definitions section
- Added Overview
Rick Treese
Conventions Used in this Document
Blue Underlined Text
A link to another page or a specific function
{Green Text in Brackets}
Development guidelines - these should not be actually displayed within the application
Pink Text
Sample of the type of data that would be entered by the user on a given form. For
presentation purposes only – should not be displayed in the application
Page 2

Content Management Functional Req’s
Advanstar
Table of Contents
1.0 Overview...................................................................................................................... 4
2.0 Site Map....................................................................................................................... 5
3.0 Definitions................................................................................................................... 6
3.1 Site Management Concepts ...........................................................................................7
4.0 Navigation................................................................................................................... 8
5.0 Login............................................................................................................................. 9
6.0 Publishing Menu.......................................................................................................10
7.0 Articles ......................................................................................................................11
7.1 Manage Articles ........................................................................................................... 12
7.2 Add New Article – Step 1.............................................................................................. 13
7.3 Add New Article – Step 2 (also Edit Article) ................................................................... 14
7.3(a) Add Author to Article (popup from Add / Edit Article) ..................................... 16
7.3(b) Add Category to Article (popup from Add/Edit Article).................................... 16
7.5 Specify Article Related Links ........................................................................................ 18
7.5(a) Add Related Link (popup from Specify Related Links) .................................. 19
7.6 Manage Article Priorities .............................................................................................. 20
8.0 Events ........................................................................................................................21
8.1 Manage Events ........................................................................................................... 22
8.2 Add New Event ............................................................................................................ 23
8.4 Manage Event Priorities .................................................................................................. 25
9.0 Issues.........................................................................................................................26
9.1 Manage Issues............................................................................................................... 27
9.2 Add Issue (popup from Manage Issues)........................................................................... 28
9.3 Manage Issue Table of Contents ..................................................................................... 29
10.0 Authors ......................................................................................................................31
10.1 Manage Authors ........................................................................................................... 32
10.2 Add / Edit Author .......................................................................................................... 33
11.0 Categories & Site Navigation ............................................................................34
11.1 Manage Categories ...................................................................................................... 35
11.2 Add / Edit Category (popup from Manage Categories) .................................................... 36
11.3 Manage Site Navigation ................................................................................................ 37
11.4 Add/Edit Section (popup from Manage Site Nav.).......................................................... 39
12.0 Publisher & Source (Publication) Management ...........................................40
12.1 Manage Publishers ....................................................................................................... 41
12.2 Add/Edit Publishers ...................................................................................................... 42
12.3 Manage Sources (Publications)..................................................................................... 43
12.4 Add/Edit Source (Publication)........................................................................................ 44
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Content Management Functional Req’s
Advanstar
1.0 Overview
The Advanstar Publishing System (APS) contains three components:
1) Enhanced Magazine Site (EMS) – the externally facing web site responsible for presenting
online content and features. The users are the magazine’s subscribers and industry
community.
2) Content Management System(CMS) – the system used by a magazine’s online editors and
content administrators to manage the presentation of the Magazine Site.
3) Advanstar Publishing Utilities (APU) – a set of utilities that supports conversion and creation of
more complex content for online use.
This document describes the features of the Content Management System. The goal of this tool is to
provide the maximum possible flexibility and control over a site while requiring little, if any involvement
of technical staff for content updates and everyday site changes. To this end, the CMS offers a webbased
graphical interface that manages the appearance, placement and attributes of site content such
as articles and event listings. In addition, a site’s navigational components can be easily modified to
support new content areas, indexes (lists of authors, topics, etc) and links to other sites.
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Content Management Functional Req’s
Advanstar
2.0 Site Map
Login
Publishing
Menu
Manage
Articles
Manage
Events
Manage
Authors
Manage
Categories
Add / Edit
Article
(Step 1)
Manage
Article
Priorities
Add / Edit
Events
Manage
Event
Priorities
Add / Edit
Author
Add / Edit
Categories
Add / Edit
Article
(Step 2)
Add / Edit
Article
Content
Add Tag to
Article
Add
Author to
Article
Rename
Header
Manage
Navigation
Add
Header
Add
Section
Manage
Sources
Add / Edit
Sources
Specify
Related
Links
Manage
Issues
Manage
Publishers
Add Link
Preview
Article
Add /Edit
Issue
Add
Publication
Manage
Issue TOC
Add / Edit
Publishers
Page 5

Content Management Functional Req’s
Advanstar
3.0 Definitions
Category
Used to classify articles - categories allow for full control over where an article appears within a
magazine site. Once an article is associated with a category, any page within the site that is using that
category will contain the article.
There are three category types:
Section – Used to create new sections on the site
Subject – Used to create a “Subject Index” on the site in which each subject links to a related
list of articles.
Other – Used for any other cross section of articles that doesn’t apply to the other two
category types.
See the “Site Management Concepts” section for more on the use of categories.
Priority
The sort order of a list of articles or events. The default priority for a piece of content is 5 – setting it
to a lower number will move it up in the list. After priority, lists are sorted by Publish Date (or Start
Date for events). Priority can be set for each category separately.
Publisher
The content’s publisher, i.e. Advanstar. Appears at the bottom of an article.
Source
The publication that provided the content, i.e. the specific magazine. Appears at the bottom of an
article.
Status
There are four states a document (article or event) can exist in:
In Process – the document is still a draft, and is not ready to be displayed on the site yet.
Live – the document is available on the site (unless it’s display date is after the current date)
Expired – the document’s expiration date has passed, or someone has manually set the status
to “Expired”.
Error – An attempt was made to make the document Live, but an error occurred.
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Content Management Functional Req’s
Advanstar
3.1 Site Management Concepts
Using Categories
With full control over the categories and navigation within a site, a user of the CMS can easily add
complete new sections to it. For example, to create a new section on the site for articles on Wireless
Technology, a user would:
1) Create a new Section category called “Wireless” (Section 11.1 / 11.2)
2) Associate a set of articles with that category (Section 7.3)
3) Add a “Wireless” section into the Navigation, using the “List of articles with category:
Wireless” option (Section 11.3 / 11.4)
This new section in the navigation could also point to the latest article within that category, which
would allow for a “Featured Wireless Article” link that’s updated automatically – all a site editor would
need to do is associate a new article with the Wireless category.
Another use for categories is to create dynamic lists of content that can be linked to from anywhere.
For example, if within an article about an automobile chain survey a site editor wanted to point to a list
of other surveys, s/he would create a new Other category called “Surveys”, then put the link to the
article list page (where category = “Surveys”) within the article. The idea is that you can leverage the
functionality of categories outside of the navigation as well.
Managing Navigation
The Magazine Site Content Management System allows a site editor or administrator full control over
the site’s navigation- this is handled using the navigation management screens (section 11.3 and
11.4.)
The site navigation contains two elements:
- Section - a link in the navigation that can point to
an article, a list of articles, a special page within the site, or
any other web site.
- Header groups a set of sections, so for example
you may have a “Resources” header with the sections
“Buyers Guide”, “Careers”, “Events”, and “Courses”. There
is also a set of “No Header” sections available at the top of
the navigation – these do not have to be used, but if they
are, they will appear without a header.
Page 7

Content Management Functional Req’s
Advanstar
4.0 Navigation
Advanstar Publishing System - {Page Name}
Site
Logo
{Page Name}
Advanstar
Publishing
System
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
- TOC
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Left-hand navigation will appear on each page except the Login page. Functions are:
o Articles – Links to “Manage Articles” page - used for adding, editing, and deleting article info.
- Add New – Used for adding new articles
- Priorities – Used for specifying sort order of articles
o Events – Links to “Manage Events” page - used for adding, editing, and deleting Event info.
- Add New – Used for adding new events
- Priorities – Used for specifying sort order of events
o Issues– Links to “Manage Issues” page - used for adding, editing, and deleting info on Publication
Issues.
- Add New – Used for adding new Issues
- TOC – Used for managing an Issue’s the table of contents
o Authors– Links to “Manage Authors” page - used for adding, editing, and deleting info on Authors.
- Add New – Used for adding new Authors
o Sources– Links to “Manage Sources” page - used for adding, editing, and deleting info on Sources.
- Add New – Used for adding new Sources
o Publishers– Links to “Manage Publishers” page - used for adding, editing, and deleting info on
Publishers.
- Add New – Used for adding new Publishers
o Categories– Links to “Manage Tags” page - used for adding and deleting the content Tags used.
o Navigation - Links to “Manage Navigation” page - used for altering the site’s Navigation.
o Select Site – Allows user to choose a different site to manage by redirecting to the login page.
The logo in the upper-left corner throughout the use of the CMS is the logo of the magazine site that the
user is currently managing.
** This navigation supercedes any navigation found on the following pages. **
Page 8

Content Management Functional Req’s
Advanstar
5.0 Login
Advanstar Publishing System Login
Welcome to the Advanstar Publishing System
User I.D.
Password
Site:
{list of sites}
Login
Purpose
Allows user to log in to the publishing system.
Functional Notes
o The “site” dropdown contains a list of all websites currently supported by the system.
o When a user logs in, the site is stored in a cookie so that it can be selected as a default the next
time the user uses the login screen. (Version 2)
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Content Management Functional Req’s
Advanstar
6.0 Publishing Menu
Advanstar Publishing System - Publishing Menu
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
- TOC
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Publishing Menu
Select Action:
? Articles
Manage
? Events
Manage
? Issues
Manage
? Authors
Manage
Add New
Add New
Add New
Add New
? Sources / Publications
Manage Add New
? Publishers
Manage Add New
? Manage Categories
? Manage Navigation
Set Priorities
Set Priorities
Purpose
The Publishing Menu is the “launchpad” into the various publishing functions. The functions on this
page are mirrored within the left hand navigation. Descriptions of the functions are on the pages that
follow.
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Content Management Functional Req’s
Advanstar
7.0 Articles
Page 11

Content Management Functional Req’s
Advanstar
7.1 Manage Articles
Advanstar Publishing System - Publishing Menu
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Tags
Navigation
Select Site
Manage Articles
Action
Del
Del
Del
Del
Add New Article
Edit
Edit
Edit
Edit
Search:
Publish
Date
{Title, Publish Date, Author, etc}
Only Show Live Documents
4/15/2001
3/20/2001
3/15/2001
1/15/2001
Status
Set Priorities
Title
Last Edit
Date
Live This is the Title of a document 4/15/2001
Pending
Expired
This is the Title of a document 4/10/2001
Live This is the Title of a document 3/30/2001
This is the Title of a document 1/15/2001
=
Page:
{up to 20 articles listed}
(use * for wildcard)
1
Search
Last Edit
By
ohorta
vshah
ghouse
ohorta
Purpose
This page lists the articles in the database that are associated with the current site, and allows the
user access to the functions that manage them (Add, Edit, Delete).
Functional Notes
By default, all articles are shown, sorted by Publish date. The user can sort the list by “Status”, “Title”,
“Last Edit Date”, or “Last Edit By” by clicking on the associated column name. Selecting the “Only
Show Live Documents” check box redraws the list, displaying only documents with a status of “Live”.
No more than 20 articles will appear in the list at a time, and the “Page” navigation in the upper right
allows the user to move to any page by clicking the forward / back arrows, or by typing in a page
number and hitting the enter key.
For each article, a user is able to:
o View the article by clicking the title. This will display the article in a popup window with the
site’s navigation, just as it would appear if accessed through the magazine site.
o Edit an article by clicking on the “Edit” link (goes to the “Edit Article” page, section 7.3)
o Delete an article by clicking on the “Delete” link. The user must confirm a Javascript prompt
(“This will delete the selected article” – OK, Cancel) before the delete takes place.
Documents can also be found using the search function at the top of the page. First, a user selects a
field in the drop-down box, enters a search term (wildcards are acceptable), and clicks “Search”. The
search results page looks exactly like Manage Articles page. Fields included in the search drop-down
are: Title, Publish Date, Expire Date, Status, Last Edit Date, Last Edit By, Format, Publication,
Category, and Author.
Add New Article – goes to “Add New Article” function (Section 7.2)
Set Priorities - goes to “Manage Article Priorities” function (Section 7.5)
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Content Management Functional Req’s
Advanstar
7.2 Add New Article – Step 1
Advanstar Publishing System - Add New Article
Site
Logo
Articles
Events
Issues
Authors
Tags
Navigation
Add New Article
Manage Articles Set Priorities
Select Input Type:
Use XML File
Specify File:
Use Input Form
Go!
Browse...
Purpose
This is the first step in adding a new article to the selected site. The user is given the choice of adding
an article based on an existing XML file, or creating an article from scratch using the input form.
Functional Notes
o Use XML File – if selected, the user must specify a local XML file, which is loaded into the
article detail screen (Section 7.3) upon clicking “Go”
o Use Input Form if selected, the user is brought to the article detail screen with all fields blank.
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Content Management Functional Req’s
Advanstar
7.3 Add New Article – Step 2 (also Edit Article)
Advanstar Publishing System - Add New Article
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Add New Article
Bold Fields are Required
Article Description
Title: Creating Magazine Sites is Fun
Link Text: Mag Sites are Fun
Article Date:
Display Date:
Expire Date:
Status:
Format:
Publisher
Issue:
TOC Heading:
Authors:
Save
Save & View Content
5/15/2001
(blank = Article Date)
(blank = no expiration)
{Live, In Process, Expired, Error}
{List of template Types}
{List of Publishers}
{List of Issues in the format Source: date}
{List of Table of contents Headings}
King, Stephen
Stewart, Martha
Preview
Add Author
Rel Links
Remove Selection
Additional Info
Main Image:
Thumbnail Image:
c:\my pictures\sites.jpg
Browse...
Browse...
SubTitle:
Summary:
When you are using this cool tool
You can maintain magazine sites quickly
and easily using the new magazine site
tool.
Categories / Keywords
Section: Editorial
Section: MarthaColumns
Subject: Technology
Other: ContentManagement
Add Section Category
Add Subject Category
Add Other Category
Remove Selection
Keywords:
Technology, Content, WebSites
(Please separate with commas)
Save
Save & View Content
Preview
Rel Links
Purpose
Used to add or edit article information.
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Content Management Functional Req’s
Advanstar
7.3 Add New Article (cont’d)
Functional Notes
If the user chose to enter a new article using an existing XML file, the contents of that file are parsed
and filled into the fields on this screen. Since no connection to the original XML file is maintained after
that, the user is free to make further edits here before adding the article to the site.
There are three sections to this page:
1) Article Description: Contains the following fields:
a. Title
b. LinkText - the text that will appear as the link when article is referenced in a list of articles.
If left blank, the title will be used.
c. Article Date, Display Date, Expire Date
d. Status – There are four possible status values: Live, In Process, Expired, Error
e. Format – The template that will be used to render the article
f. Publisher – The article’s Publisher.
g. Issue – The Publication (Source) and Issue that this article appeared in. Items appear in
this list in the format {Publication: Issue Date}
h. Authors – The list of authors to be associated with this article. Authors are added by
clicking on the “Add Author” link, which displays the list of Authors in a popup window
(section 7.3(a))
2) Additional Info– Main Image, Thumbnail Image, Subtitle, and Summary
3) Categories / Keywords
a. Category selection - allows the user to add and remove the categories associated with the
article. Categories are added to an article via the Category popup window (section 7.3(b))
and can be one of three types (Section, Subject, or Other). Categories determine where
on the site an article will appear, and a category must be defined for the site via the
“Manage Categories” screen before it can be used here. See the definitions section for
more on the uses of categories.
NOTE: By default, an article is associated to each category using a priority of 5. Priorities
can be adjusted later using the “Manage Priorities” screen.
b. Keywords – used for searching on the Magazine site. Keywords are separated by commas.
Save – Saves the current article to the database and brings the user back to the “Manage Articles”
screen.
Save & View Content – Saves the current article and brings the user to the Edit Article Content page
(Section 7.4)
Preview– Displays the article in a new browser as it would appear online given the data that has
been entered into the form.
Rel Links– Saves the current article (after confirming with the user that it needs to do so in order to
continue) and brings the user to the Related Links page (Section 7.5)
Page 15

Content Management Functional Req’s
Advanstar
7.3(a) Add Author to Article (popup from Add / Edit Article)
{Popup Window}
Add Author to Article
{List of Authors in the format
Lastname, Firstname)
Select
Cancel
Purpose
This popup window allows the user to add authors to an article, and appears when the “Add Author”
link is selected from the edit/add article screen.
Functional Notes
The user can add one or more authors to the article by selecting them within the list on the form
(using the control key to select multiples) and then clicking the “select” button.
7.3(b) Add Category to Article (popup from Add/Edit Article)
{Popup Window}
Add Category to Article
{List of Section Categories)
OR
{List of Keyword Categories)
OR
{List of Other Categories)
Priority: 5 {Default is 5}
Select
Cancel
Purpose
This popup window allows the user to add categories to an article, and appears when the “Add
Category” link is selected from the edit/add article screen.
Functional Notes
The contents of the category list depend on which category type the user has chosen to add (Section,
Subject, or Other). The user can add one or more categories to the article by selecting them within
the list on the form (using the control key to select multiples) and then clicking the “select” button.
Page 16

Content Management Functional Req’s
Advanstar
7.4 Edit /View Article Content
Advanstar Publishing System - Add New Article
Site
Logo
Edit Article Content
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Content Format: XML HTML
Save
Preview
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Images:
Del
Del
Del
Del
Balloon.jpg
logo,.gif
colorful.jpg
popupImage.jpg
Add Image
Save
Preview
Purpose
Used to edit the body of the article – also supports images within the body.
Functional Notes
Editing the Article Body – a text box is supplied here to allow the user to edit or add content to the
body of the article. The user can also specify that the format of the content is either XML or HTML - if
XML, the box contains everything between the and XML tags. If HTML,
it contains HTML code for the body of the article, starting at the first word of the first paragraph (no
title or header information since that is rendered automatically).
Specifying Images – The image list allows the user to add and remove images associated with the
article. To add an image, the user clicks the “Add Image” link, which brings up a standard file
selection dialogue box. After a JPG or GIF file is selected from the user’s local machine, it appears in
the article images list, and is uploaded to the server when the article is saved.
** Note: It is not enough to include the image here; it must also be referenced within the
body of the article. **
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Content Management Functional Req’s
Advanstar
7.5 Specify Article Related Links
Advanstar Publishing System - Related Links
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Specify Related Links
{Title of Article Goes here}
Title of Related Links Section: Related Links {default}
Links:
Delete Edit
Delete Edit
Check out this article on Creating Web Sites
Check out this article Too
Add Link
Save
Preview
Purpose
Each article can have additional links associated with it – this is useful for cases where an editor wants
to point a reader to more web-based information (could be another article, an application, buyers
guide listing, etc.) The links specified here will appear at the bottom of the article – by default, the
heading of this additional section is titled “Related Links”, but this can be changed where a more
specific heading may work (i.e. “Check out these articles on Bar Code Scanning”).
Functional Notes
o The “Links” list - displays the links currently associated with the article (will be empty for new
articles). Each entry’s “Link Text” field is used for display in this list, and clicking on the link
brings up its destination in a new browser window.
o Add Link / Edit - both use Add / Edit Related Link popup window (Section 7.5(a)) to allow the
user to define a new or change an existing link.
o Delete – removes the link from the list
o Title of Related Links Section – Allows the user to specify what the heading of the related links
section should be. The default is “Related Links”.
o Save – Saves the list of related links
o Preview – Displays the article with the related links in a new browser window, as it will appear
when published to the site.
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Content Management Functional Req’s
Advanstar
7.5(a) Add Related Link (popup from Specify Related Links)
{Popup Window}
Advanstar Publishing System - Add Link
Link Text:
Check out this article on Creating Web Sites
Display in Pop-Up window
Destination:
Article Number:
Location on this site:
External Page:
5020
/lists/authorlist.htm
http://www.hive4.com/linktothis.htm
Save
Cancel
Purpose
Allows the user to specify the parameters of a Related Link.
Functional Notes:
o Link Text – indicates what text is used when the link is displayed.
o Display in Pop-up Window – When selected, the link will display in a new browser window
when selected
o Destination – indicates what the destination of the link will be (the href). Can be a specific
article number, another page on the site, or an external location.
Page 19

Content Management Functional Req’s
Advanstar
7.6 Manage Article Priorities
Advanstar Publishing System - Manage Article Priorities
Site
Logo
Manage Article Priorities
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Select Tag:
Priority
1
2
5
5
Publish
Date
4/15/2001
3/20/2001
3/15/2001
1/15/2001
Section: Breaking News
Only Show Live Documents Page: 1
Title
This is the Title of a document
This is the Title of a document
This is the Title of a document
This is the Title of a document
Update Priorities
Status
{up to 20 articles listed}
Live
Pending
Live
Expired
Update Priorities
Expires
On
none
7/10/2001
8/30/2001
10/30/2001
Last Edit
Date
Cancel
Last Edit
By
4/15/2001 ohorta
4/10/2001 vshah
3/30/2001 ghouse
1/15/2001 ohorta
Cancel
Purpose
Allows the user to set the order of articles for a given category. Each type of category is supported
here (Section, Subject, and Other)
Functional Notes:
Default sorting in the list for the selected category is Priority first, then publish date (descending). The
user can then sort the list by “Title”, “Last Edit Date”, “Expires On”, or “Last Edit By” by clicking on the
associated column name – the second level of each sort is Publish date. No more than 20 articles will
appear in the list at a time, and the “Page” navigation in the upper right allows the user to move to
any page by clicking the forward / back arrows, or by typing in a page number and hitting the enter
key.
o Select Category: this drop down list contains all categories associated with the site, in the format
{Type}: {category Name} – i.e. “Subject: Enzymes” or “Section: Editor’s Pick”. When a category is
selected, the list of articles is refreshed to reflect the contents of that category.
o Update Priorities: after adjusting priorities using the priority text boxes, the user clicks “Update
Priorities” to save them to the database. The screen is then redrawn to reflect the new priorities
so that the user can adjust further if necessary.
o An article’s placement within each section is set separately, for example an article may be a priority
5 in the “Breaking News” section, but a 2 in the “Wireless” section.
o When an article is added to the system, its default priority for each category is 5.
Note: Only articles with a status of “Live” and a Display date greater than the current date will
actually show on the site.
Page 20

Content Management Functional Req’s
Advanstar
8.0 Events
Page 21

Content Management Functional Req’s
Advanstar
8.1 Manage Events
Advanstar Publishing System - Manage Events
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Manage Events
Add New Event
Action
Del
Del
Del
Del
Edit
Edit
Edit
Edit
Search: Title, Description, Start Date, etc
Only Show Live Events
Event
Date
4/15/2001
3/20/2001
3/15/2001
1/15/2001
Status
Set Priorities
Title
Last Edit
Date
Live This is the Title of an Event 4/15/2001
Pending
Expired
=
Page:
This is the Title of another Event 4/10/2001
Live PC Expo 3/30/2001
Internet World 1/15/2001
1
Last Edit
By
ohorta
vshah
ghouse
ohorta
Purpose
This page lists the events in the database that are associated with the current site, and allows the user
access to the functions that manage them (Add, Edit, Delete).
Functional Notes
By default, all events are shown, sorted by Event date. The user can sort the list by “Status”, “Title”,
“Last Edit Date”, or “Last Edit By” by clicking on the associated column name. Selecting the “Only
Show Live Events” check box redraws the list, displaying only events with a status of “Live”.
No more than 20 events will appear in the list at a time, and the “Page” navigation in the upper right
allows the user to move to any page by clicking the forward / back arrows, or by typing in a page
number and hitting the enter key.
For each event, a user is able to:
o View the event by clicking the title. This will display the event in a popup window with the
site’s navigation, just as it would appear if accessed through the magazine site.
o Edit an event by clicking on the “Edit” link (goes to the “Edit event” page, section 8.2)
o Delete an event by clicking on the “Delete” link. The user must confirm a Javascript prompt
(“This will delete the selected event” – OK, Cancel) before the delete takes place.
Events can also be found using the search function at the top of the page. First, a user selects a field
in the drop-down box, enters a search term (wildcards are acceptable), and clicks “Search”. The
search results page looks exactly like Manage Events page. Fields included in the search drop-down
are: Title, Description, Start Date, End Date, Status, Last Edit Date, and Last Edit By.
Add New Event – goes to “Add New Event” function (Section 8.2)
Set Priorities - goes to “Manage Event Priorities” function (Section 8.4)
Page 22

Content Management Functional Req’s
Advanstar
8.2 Add New Event
Advanstar Publishing System - Add New Event
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Add New Event
Bold Fields are Required
Title:
Link Text:
Description:
Start Date:
Sponsor:
Status:
Main Image:
Thumbnail Image:
Location
City:
Internet World 2001
Internet World
5/15/2001
{Live, In Process, etc}
End Date:
Save
With over 2000 exhibitors, Internet World is the
world's only place to see every Internet compan
c:\my pictures\sites.jpg
Type:
5/19/2001
State:
Preview
{Conference, etc
Browse...
Browse...
Country: Region: {List of Regions}
Venue #1 Venue #2
Contact Info
Name
Phone
Web Site
Email
Fax
Reg URL
Save
Preview
Purpose
Used to add or edit an event.
Functional Notes
There are three sections to this page:
1) Event Description: Contains the following fields:
c. Title
d. LinkText - the text that will appear as the link when article is referenced in a list of events.
If left blank, the title will be used.
e. Description
f. Start Date / End Date – an event will automatically expire after its end date.
g. Status – There are four possible status values: Live, In Process, Expired, and Error
h. Sponsor
Page 23

Content Management Functional Req’s
Advanstar
8.2 Add New Event (cont’d)
i. Event Type - Conference, Trade Show, Training, Seminar, Forum, Expo
j. Main Image – Image to display when detail of event is shown
k. Thumbnail Image – Image to display when event is displayed in lists.
2) Location – Details of the event location, including up to two venues.
3) Contact Info – Information on who to contact about the event, including a registration site and
general web site.
Save – Saves the current event to the database and brings the user back to the “Manage Events”
screen
Preview – Displays the event as it would appear online given the data that has been entered into the
form.
Page 24

Content Management Functional Req’s
Advanstar
8.4 Manage Event Priorities
Advanstar Publishing System - Manage Article Priorities
Site
Logo
Manage Event Priorities
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Priority
1
2
5
Only Show Live Events
Event
Date
4/15/2001
3/20/2001
3/15/2001
Status
Live
Pending
Title
Page:
1
Update Priorities
This is the Title of an Event
This is the Title of another Event
Last Edit
Date
Last Edit
By
4/15/2001 ohorta
4/10/2001 vshah
Live PC Expo 3/30/2001 ghouse
Internet World
{up to 20 events listed}
Cancel
Update Priorities
Cancel
Purpose
Allows the user to order the list of events when displayed on the magazine site.
Functional Notes:
The default ordering of this list is Priority first, then Event date (descending). The user can then sort
the list by “Title”, “Last Edit Date”, “Expires On”, or “Last Edit By” by clicking on the associated column
name – the second level of each sort is Publish date. No more than 20 events will appear in the list at
a time, and the “Page” navigation in the upper right allows the user to move to any page by clicking
the forward / back arrows, or by typing in a page number and hitting the enter key.
Update Priorities: after adjusting priorities using the priority text boxes, the user clicks “Update
Priorities” to save them to the database. The screen is then redrawn to reflect the new priorities so
that the user can adjust further if necessary.
When an event is added to the system, its default priority is 5.
Note: Only events with a status of “Live” and an End Date less than the current date will actually
show on the site.
Page 25

Content Management Functional Req’s
Advanstar
9.0 Issues
Page 26

Content Management Functional Req’s
Advanstar
9.1 Manage Issues
Advanstar Publishing System - Manage Issues
Site
Logo
Manage Issues
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Add New Issue
Publication / Source:America's Network
Issue
Date
4/15/2001
3/30/2001
3/15/2001
Del
Del
Del
Edit
Edit
Edit
TOC
TOC
TOC
Add
Remove
Authors
- Add New
2/28/2001
Del
Edit
TOC
Sources
Add New Issue
Purpose
Used to add, edit, and delete Issues associated with a publication. After an issue is set up, articles can
be associated with it so that a magazine site can display articles by issue. The order and appearance
of that list is also configurable through the Table of Contents (TOC) function.
Functional Notes
After a publication is selected in the drop-down list at the top of the form, the page is filled with the
Issues currently in the database for that publication. Next to each of the issue dates are the following
options:
o Delete – Removes the issue after confirming the action
o Edit – Allows the user to change the date or thumbnail image associated with the issue
using the “Edit Issue” form (Section 9.2)
o TOC – Allows the user to edit the issue’s Table of Contents using the “Manage Issue
Table of Contents” form (Section 9.3). This offers full control over the list of articles
that is displayed when an issue is selected.
A new issue can be added for the selected publication by using the “Add New Issue” link. This will
display the “Add Issue” dialogue in a popup window (Section 9.2).
Page 27

Content Management Functional Req’s
Advanstar
9.2 Add Issue (popup from Manage Issues)
{Popup Window}
Advanstar Publishing System - Add/Edit Issue
Publication: America's Network
Date: 1/15/2001
Cover Image: c:\my pictures\ANJan.jpg
Browse...
Save
Cancel
Purpose
Popup window used for adding and editing Issue information.
Functional Notes
There are only two fields currently stored for an issue: Date and Cover Image. The cover image points
to a file local to the user’s machine – when this form is saved, this file is uploaded to the server and
the user is brought back to a refreshed “Manage Issues” page.
Page 28

Content Management Functional Req’s
Advanstar
9.3 Manage Issue Table of Contents
Advanstar Publishing System - Manage Issue Table of Contents
Site
Logo
Manage Issue Table of Contents
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Issue: Americas Network: 2/15/2001
Add Heading
Columns
Articles
Priority
1
2
5
5
Priority
1
2
Change Heading
Publish
Date
2/15/2001
2/17/2001
2/15/2001
2/10/2001
Change Heading
Publish
Date
2/15/2001
2/17/2001
Title
This is the Title of a document
This is the Title of a document
This is the Title of a document
This is the Title of a document
Title
This is the Title of a document
This is the Title of a document
Save
Expires On
none
7/10/2001
8/30/2001
10/30/2001
Expires On
none
7/10/2001
Departments
Priority
Change Heading
Publish
Date
Title
Expires On
1 2/15/2001 This is the Title of a document none
Save
Purpose
Used for managing the appearance of a specific issue’s table of contents. The table of contents
appears when a magazine site user selects a specific issue of a specific magazine (a link to the “Latest
Issue”, for example) – the articles associated with the issue are then displayed, grouped by heading.
Functional Notes
Each heading used in the selected issue is listed here, along with its associated articles - articles are
linked to headings on the “Edit / Add article” screen. The user can select a different issue in the dropdown
list at the top of the form, which contains all of the site’s issues in the format “Publication: Issue
Date”.
o Articles can be sorted within a heading using the “Priority” text boxes, then clicking “Save”.
o Headings can be sorted using the up and down arrows next to the heading
Page 29

Content Management Functional Req’s
Advanstar
9.3 Manage Issue TOC (cont’d)
o If a heading is incorrect, it can be changed using the “Change Heading” link. This displays a
popup form containing all of the site’s headings in a dropdown list –after the user selects a
new heading and clicks “OK”, all articles associated with the selected heading are linked to the
new heading.
o Headings can be added here using the “Add Heading” link.
Page 30

Content Management Functional Req’s
Advanstar
10.0 Authors
Page 31

Content Management Functional Req’s
Advanstar
10.1 Manage Authors
Advanstar Publishing System - Manage Authors
Site
Logo
Manage Authors
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Del
Del
Del
Del
Display Name
Van Halen, Eddie
Hendrix, Jimi
Stewart, Martha
King, Stephen
Authors
- Add New
Add New Author
Purpose
Used to add, edit, and delete Authors associated with a site.
Functional Notes
o Author information can be edited by clicking on the Author’s name, which displays the
“Edit Author” form (section 10.2).
o Del – Removes the author after confirming the action.
o Add New Author – Allows the user to add a new author to the site using the “Add New
Author” form (Section 10.2)
Page 32

Content Management Functional Req’s
Advanstar
10.2 Add / Edit Author
Advanstar Publishing System - Add/Edit Author
Site
Logo
Add/Edit Author
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Last Name
First Name
Display Name
Title:
Email
Bio:
Authors
- Add New
Save
Cancel
Purpose
Form used for adding and editing author information.
Functional Notes
Supports six fields of information: Last Name, First Name, Display Name, Title (Editor, etc), Email
Address, and Bio. Clicking “Save” or “Cancel” returns the user to the Manage Authors screen.
Page 33

Content Management Functional Req’s
Advanstar
11.0 Categories &
Site Navigation
Page 34

Content Management Functional Req’s
Advanstar
11.1 Manage Categories
Advanstar Publishing System - Manage Categories
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Manage Categories
Add New Category
Category Type
Del Columns Section
Del Money Watch Section
Del Technology Subject
Del ContentMgmt Other
Authors
- Add New
Purpose
Used to add and delete the categories associated with a site. All three category types (Section,
Subject, and Other) are managed here. See the definitions section for more information on categories.
Functional Notes
o All of the site’s categories are listed here (no paging functionality is supported)
o Del – Deletes the category from the site. After selecting this, the user is presented
with a page containing three options:
a) Articles associated with this category should be associated with: {list of all
categories as links}
b) Just remove this category {Link}
c) Cancel {Link}
If a) or b) is selected, the action is confirmed with the user before the delete is
executed.
o Add New Category – Allows the user to add a new category to the site using the “Add
New Category” form (Section 11.2)
Page 35

Content Management Functional Req’s
Advanstar
11.2 Add / Edit Category (popup from Manage Categories)
{Popup Window}
Advanstar Publishing System - Add/Edit Category
Name:
Type
Government
{Section, Subject, Other}
Save
Cancel
Purpose
Form used for adding Categories.
Functional Notes
o The “Type” dropdown contains all three category types: Section, Subject, and Other
o Save – Saves the entry to the database and returns the user to the “Manage
Categories” screen
o Note that adding a Section category is not enough to create a new section within the
site’s navigation - the section must be assigned using the “Manage Navigation” screen.
Page 36

Content Management Functional Req’s
Advanstar
11.3 Manage Site Navigation
Advanstar Publishing System - Manage Site Navigation
Site
Logo
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Authors
- Add New
Sources
- Add New
Publishers
- Add New
Categories
Navigation
Select Site
Manage Site Navigation
Add Header
Sections:
Delete Edit
Delete Edit
Delete Edit
Add Section
Header: News & Articles
Sections:
Delete Edit Featured Articles
Delete Edit Past Articles
Delete Edit Current Issue
Delete Edit Subject Index
Delete Edit Author Index
Add Section
Home
News
NewsLetter
Remove Rename
Save
Header: Resources
Remove Rename
Sections:
Delete Edit
Delete Edit
Delete Edit
Buyers Guide
Events
Courses
Add Section
Header: About Us
Remove Rename
Sections:
Delete Edit
Delete Edit
Delete Edit
Ad Info
Contact Us
Subscribe
Add Section
Add Header
Save
Purpose
Allows the user to fully control the site navigation.
Functional Notes
The site navigation contains two elements, sections and headers. A section is a link in the navigation
that can point to an article, a list of articles, a special page within the site, or any other web site. A
header groups a set of sections, so for example you may have a “Resources” header which contains
the sections “Buyers Guide”, “Careers”, “Events”, and “Courses”
See the “Site Management Concepts” section for more on managing navigation.
Page 37

Content Management Functional Req’s
Advanstar
11.3 Manage Site Navigation (cont’d)
o Header functions:
- Rename – renames the header
- Remove – deletes header after confirming with the user
- Add – prompts user for a new header name, then adds it to the database
- A header and its associated sections can be moved up or down within the
navigation using the up and down arrows next to the header.
o Section Functions:
- Delete – removes the section after confirming with the user
- Edit – Allows the user to change the section’s link destination using the Edit
Section form (Section 11.4)
- Add –Sets up a new section at the bottom of the selected header using the
“Add Section” form. (Section 11.4)
- Clicking on the section name brings up the section’s link destination in a popup
window.
o Save – writes the current navigation settings to the database and returns the user to
Publishing Menu.
Page 38

Content Management Functional Req’s
Advanstar
11.4 Add/Edit Section (popup from Manage Site Nav.)
{Popup Window}
Advanstar Publishing System - Add Section
Section Title
Related articles
Display in Pop-Up window
Links to:
Article Number:
20013
List of Articles with Category: {List of all Categories "Section:Features", etc)
Latest Article With Category:
List of:
Location on this site:
External Page:
{List of all Categories "Section:Features", etc)
{Authors, Subjects, Issues}
/lists/authorlist.htm
http://www.hive4.com/linktothis.htm
Save
Cancel
Purpose
Form used for adding and editing section information.
Functional Notes
Each navigation section requires a title (the text that will display in the navigation) and a link
destination. A link destination can be any of the following:
o a specific article (by article number)
o a list of articles that are associated with specific category
- all categories are displayed in this list using the format {Type: Category Name}
o the latest article that is associated with a specific category
- all categories are displayed in this list using the format {Type: Category Name}
o a List of Authors, Subject categories, or Issues.
o any location within the site (for special html pages)
o any external page or site.
Checking the “Display in Pop-up Window” box will load the destination link in a new browser window.
Page 39

Content Management Functional Req’s
Advanstar
12.0 Publisher &
Source (Publication)
Management
Page 40

Content Management Functional Req’s
Advanstar
12.1 Manage Publishers
Advanstar Publishing System - Manage Sources / Publications
Site
Logo
Manage Publishers
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Del
Del
Name
Advanstar Communications
Worth Global Style Network
Authors
- Add New
Add New Publisher
Purpose
Used to add, edit and delete the publishers associated with a site.
Functional Notes
This list contains the names of all publishers in the database. A publisher can be edited by clicking on
the name.
Page 41

Content Management Functional Req’s
Advanstar
12.2 Add/Edit Publishers
Advanstar Publishing System - Add/Edit Publisher
Site
Logo
Add/Edit Publisher
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Publisher Name
URL
Info Link:
Email Address
Logo Image:
Contact Name:
c:\my pictures\logo.jpg
Browse...
Authors
- Add New
Address/Phone
Street 1:
Street 2:
City:
Country:
Phone1:
State:
Phone2:
Zip:
Save
Purpose
Form used for adding and editing Publisher information.
Functional Notes
Supports the following fields:
o Publisher Name
o URL
o Info Link
o Email Address
o Logo Image
o Contact Name
o Address information
o Phone 1 and 2
Clicking “Save” or “Cancel” returns the user to the Manage Publishers screen.
Page 42

Content Management Functional Req’s
Advanstar
12.3 Manage Sources (Publications)
Advanstar Publishing System - Manage Sources / Publications
Site
Logo
Manage Sources / Publications
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Del
Del
Del
Name
America's Network
EuroNet
E-Learning Magazine
Authors
- Add New
Add New Source
Purpose
Used to add and delete the sources associated with a site.
Functional Notes
This list contains the names of all sources in the database. A source can be edited by clicking on the
name.
Page 43

Content Management Functional Req’s
Advanstar
12.4 Add/Edit Source (Publication)
Advanstar Publishing System - Add/Edit Source
Site
Logo
Add/Edit Source
Articles
- Add New
- Priorities
Events
- Add New
- Priorities
Issues
- Add New
Publication Name
URL
Info Link:
Email Address
Logo Image:
Contact Name:
c:\my pictures\logo.jpg
Browse...
Authors
- Add New
Address/Phone
Street 1:
Street 2:
City:
Country:
Phone1:
State:
Phone2:
Zip:
Save
Purpose
Form used for adding and editing source / publication information.
Functional Notes
Supports the following fields:
o Publisher Name
o URL
o Info Link
o Email Address
o Logo Image
o Contact Name
o Address information
o Phone 1 and 2
Clicking “Save” or “Cancel” returns the user to the Manage Sources screen.
Page 44