EmployEE Handbook - Marymount University

Marymount University also maintains computerized data on students, personnel, and
financial records that are integral to the administration of the University. The University
has the responsibility to manage these data and to provide the security necessary for
their use.
Access
Users will be assigned a Marymount University computer account to access Marymount
University computer facilities. The University reserves the right to access individual
accounts and the system at any time at its sole discretion.
A password will allow access to an employee’s account. It is the employee’s
responsibility to protect his or her account from unauthorized use by changing passwords
periodically and by using passwords that are not easily guessed.
Employees should identify themselves clearly and accurately in electronic
communications. Concealing or misrepresenting a name or affiliation is a serious abuse.
Using identities of other individuals constitutes fraud.
Access to administrative data repositories will be granted to authorized University
employees who require it in the performance of their jobs. This shall include staff in
administrative offices whose job function requires use of the data, the vice presidents,
deans, department chairpersons, program directors and authorized designees within
these units.
Requests for administrative access must be made on the Request for User Account Form,
and must be approved by the Vice President or the Vice President’s designee of the
person requesting access. The form should be forwarded to the Security Administrator in
the Office of Administrative Information Services for processing. Upon receipt of proper
authorization, the Security Administrator will assign a User ID and password.
Requests to view data elements that are considered restrictive in nature by the University
must be approved by the division Vice President.
Responsibility of Every User
General Use Responsibilities
• Employees should accept responsibility for their own work by learning
appropriate uses of software to maintain the integrity of what they create.
Employees should keep archives and backup copies of important work; learn
and properly use the features for securing or sharing access to files on any
computers they use.
• Any attempt to circumvent system security, guess other passwords, or in any
way gain unauthorized access to local or network resources is forbidden.
Distributing passwords or otherwise attempting to evade, disable or “crack”
passwords or other security provisions threatens the work of many others
and is therefore grounds for immediate suspension of privileges and could
lead to additional disciplinary action, up to and including termination of
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