Disaster Cost Reimbursement Manual City of St. Petersburg

City of St. Petersburg
Disaster Cost
Reimbursement Manual
Updated: January 2013
Prepared by: Audit Services Department
City Auditor: Bradley H. Scott, CPA, CIA, CFE
Contact: Melinda Jenzarli, CPA, CIA, CFE, CFST

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TABLE OF CONTENTS
INTRODUCTION & DISASTER COST REIMBURSEMENT OVERVIEW ............................................................. 1
I. FEMA PUBLIC ASSISTANCE PROGRAM
I.A FEMA – Eligibility ........................................................................................................................................ 5
1. Applicant ................................................................................................................................................... 6
2. Facility ....................................................................................................................................................... 6
A. Documenting Pre-Disaster Condition ......................................................................................... 6
3. Work .......................................................................................................................................................... 7
A. Eligible Work Criteria ................................................................................................................. 7
B. Eligible Categories ...................................................................................................................... 7
C. Disaster Related Work Documentation ....................................................................................... 9
4. Cost .......................................................................................................................................................... 10
A. Force Account Labor ................................................................................................................ 10
B. Force Account Materials ........................................................................................................... 11
C. Force Account Equipment ......................................................................................................... 12
D. Equipment & Supplies Purchased for Disaster use ................................................................... 12
E. Contracts .................................................................................................................................... 13
F. Donated Resources .................................................................................................................... 14
G. Project Supervision & Grant Management Costs ...................................................................... 15
I.B FEMA – Project Formulation ................................................................................................................... 16
A. Types of Projects ....................................................................................................................... 16
B. The Project Worksheet .............................................................................................................. 16
C. Combining Work & Creating Projects ...................................................................................... 17
D. Identifying the Damaged Facility .............................................................................................. 17
E. Project Location ........................................................................................................................ 18
F. Damage Description & Dimensions .......................................................................................... 18
G. Scope of Work .......................................................................................................................... 18
H. Cost Estimate ............................................................................................................................ 19
II. FHWA: FEDERAL HIGHWAY ADMINISTRATION ER PROGRAM ..................................................... 20
III. SMAA: STATEWIDE MUTUAL AID AGREEMENT .................................................................................. 21
IV. FEMA – APPENDIX
A. FEMA Schedule of Equipment Rates ........................................................FEMA – A – 1
B. Force Account Equipment Summary Record ...................................................... FEMA – B – 1
C. Material Summary Record ................................................................................... FEMA – C – 1
D. Rented Equipment Summary Record ................................................................... FEMA – D – 1
E. Project Worksheet .................................................................................................FEMA – E – 1
F. Special Considerations Questions ......................................................................... FEMA – F – 1
G. Force Account Labor Timesheet .......................................................................... FEMA – G – 1
V. FHWA – APPENDIX
A. List of FHWA ER Roadways in City ................................................................. FHWA – A – 1
B. FHWA ER Road Map .......................................................................................... FHWA – B – 1
C. Detailed Damage Inspection Report .................................................................... FHWA – C – 1
VI.
SMAA – APPENDIX
A. Timesheet ............................................................................................................. SMAA – A – 1

INTRODUCTION
This manual is for use in preparing for cost recoveries related to all natural disasters and emergencies
including, but not limited to hurricanes, tropical storms, tornadoes and flooding. The information contained
is applicable to all federally declared disasters and emergencies. Most of the information included in this
manual was taken from the Public Assistance Guide FEMA 322/May 2007.
The purpose of this manual is to assist City departments to be able to adequately document the City’s disaster
related costs and expenses and to help prepare the required forms for reimbursement. Depending on the
nature and location of the disaster, the City will submit reimbursement documentation to one or all of the
following: the Federal Emergency Management Agency, U.S. Department of Homeland Security (FEMA);
the Federal Highway Administration (FHWA); the State under the Statewide Mutual Aid Agreement
(SMAA); or any other Federal and State agencies providing assistance.
DISASTER COST REIMBURSEMENT PROCESS OVERVIEW
STORM EVENT IS APPROACHING PINELLAS COUNTY AND CITY
1. Prior to declaration and coinciding with EOC activation: The Audit Services Department (ASD) will
send an e-mail to all City employees advising them and their respective departments of the following:
A. All disaster related labor must be recorded in Kronos using the following coding:
Kronos paycode 007-Disaster Regular Time or 111- Disaster Overtime
B. The City’s equipment list is available on the intranet under Disaster Information Pages/FEMA
Assistance Recovery Forms & Information/FEMA Disaster Equipment rates and should be used to
identify equipment used for disaster related activities. (This list is maintained, updated and matched
up with the appropriate FEMA equipment codes by the Fleet Management Department in the M5
system. Fleet will advise Budget of the appropriate FEMA code to be added to the equipment list in
Oracle projects.)
C. The FEMA forms for labor and equipment usage (see FEMA-G-1 and FEMA-B-1 in this manual)
must be completed, signed by the employee and approved by a supervisor/manager. Be very specific
in your description of the work performed on the FEMA labor & equipment forms. Document what
was done, by who, when and where. For the equipment used, include Make, Model, Year, Horse
Power, Size and Capacity (this information will be included in the City equipment list available on
the intranet).
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D. The equipment forms must be compiled into a spreadsheet (AUDIT SERVICES WILL PROVIDE A
TEMPLATE SPREADSHEET) including the following fields:
• Equipment Description including the Make, Model, Year, Horse Power, Size and Capacity
• FEMA equipment code
• Operator name and employee number
• Date and number of hours equipment was used for disaster related activities
• Equipment rate & total cost
• Location/Site and description of work performed
E. Assign one representative per department to coordinate the disaster documentation process.
(Each department should immediately notify ASD of the name and contact information for the
department representative responsible for providing reimbursement documentation for that respective
department.) Each department representative must verify the following before forwarding
documentation to the Audit Services Department (ASD).
• The spreadsheet compiled for equipment usage is complete and in agreement with what was
reported on the FEMA equipment forms (Once completed this spreadsheet is to be sent to the
ASD)
• Number of hours reported on the employee’s timesheet is equal to or greater than the hours they
report using a piece of equipment.
• Overtime is reported only for hours worked over 40 “sweat” hours/week.
• Equipment rates are correct per the FEMA Disaster Equipment rates Schedule
• Forms are signed and dated by both employee and supervisor
• Time entered in Kronos and the equipment spreadsheet agrees with the labor and equipment
usage on the FEMA forms, including number of hours and pay/equipment rates.
Remember that “overtime” for FEMA purposes is only “sweat hours” over
40hrs/week. For example:
Scenario 1: if you worked 24 hrs regular shift, you were out sick or on annual leave
for 16 hrs (“non-sweat time”) and also performed storm related work for 5 hours,
then the five hours will be coded 007 (regular time) in Kronos and on the labor
FEMA form.
Scenario 2: if you worked 24 hrs regular shift, you were out sick or on annual leave
for 16 hrs (“non-sweat time”) and also performed storm related work for 20 hours,
then 16 hours will be coded to 007 (regular time) and 4 hours would be coded to
111(overtime) in Kronos and on the labor FEMA form.
F. After the verification and reconciliations outlined in E. above are complete, each department
representative should e-mail the reconciled equipment spreadsheet to ASD. A binder should be
created (do not staple documentation) with the following supporting documentation and sent to
the ASD department:
• Copy of the reconciled equipment spreadsheet (previously e-mailed to ASD)
• Completed and signed FEMA equipment forms (originals)
• Completed and signed FEMA timesheet (labor) forms (originals)
• KRONOS punch detail report and statement of earnings from Oracle for each employee
(include the punch detail report and statements of earnings behind the employee timesheet)
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Take as many pictures as possible of buildings, facilities, equipment etc. before and after the
storm. Pictures must also be taken of debris including all tree stumps that are in the right of way.
Any preventative measures to mitigate damages to City facilities and equipment should be taken
prior to the storm.
2. EOC Activation: ASD attends first EOC meeting and reminds departments to document all expenditures
related to event. ASD provides copies of the time and equipment sheets as needed. (These forms will also
be made available in electronic format.)
STORM EVENT OCCURS
3. Immediately after the Storm Event: ASD re-establishes contact with departments reinforcing the use
of disaster payroll codes, completion of timesheets etc.
4. Preliminary Damage Assessment: City Engineering Department prepares a Preliminary Damage
Assessment and sends to the County. ASD also receives a copy.
5. Declaration: At the request of the State, the President declares Pinellas County a disaster area. ASD
obtains the Disaster Declaration Number from the FEMA website.
6. Applicant Briefing: ASD attends the FEMA/State “Applicant Briefing” and makes contact with the
State Public Assistance Representative (PA) and FEMA Public Assistance Coordinator (PAC) assigned
to the City. An initial “Kick Off” meeting is scheduled with the State PA, FEMA PAC and ASD.
7. RPA: ASD files a Request for Public Assistance (RPA) within 30 days of the declaration.
8. Funding Agreement: ASD requests a Funding Agreement from the FEMA PAC following the
Applicant Briefing. This agreement requires City Council approval.
9. Kick off Meeting: An initial “Kick Off” meeting is held with ASD, State PA and FEMA PAC. (Reps
from other City Departments responsible for managing City recovery projects may also be invited. The
City’s documentation process, preliminary damage estimates, SOW’s, etc. are discussed.
10. Project Formulation/Preparation:
ASD will coordinate with departments reporting category C-G damages to set-up site visits where the
FEMA PAC and State PA will inspect the damages. Note the emergency work (Category A&B) should
be completed within 6 months and permanent work (Category C-G) within 18 months of the declaration.
(See section 1.3.b for descriptions of each category)
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Reconciled time and equipment sheets are sent to ASD. ASD consolidates the sheets submitted for
project formulation i.e. by category/site/department etc.
ASD calculates the benefit rates for Police, Fire and Other Depts. to apply to the total labor costs
documented.
ASD compiles project cost estimates and documentation. Project Worksheets are completed by the
FEMA PAC for large projects and may be completed by ASD or the FEMA PAC for small projects.
Small projects are sampled at 20% if submitted within 60 days of the kick-off. Large projects are
verified at 100%.
11. Project Worksheets:
After project worksheets are completed, the final Project Worksheets are signed on behalf of the City
by ASD and submitted for reimbursement.
FEMA obligates funds for the projects to the State. ASD works with State on obtaining funds.
12. Project Close Outs:
The PA Program is closed when all of the grants awarded under a given disaster have met the statutory
and regulatory requirements and all funds have been obligated.
Records must be kept for 5 years after the closeout letter from FEMA is received. (Note: FEMA only
requires records to be kept for 3 years, however, the State requires 5 years)
13. Other Federal agencies that often have authority to provide disaster assistance include:
• Federal Highway Administration (FHWA)
The FHWA Administers the Emergency Relief Program to assist State and local governments with
the repair of Federal Aid roads and bridges damaged during disasters. Funds are primarily used for
permanent work and are granted on the basis of inspections performed by FHWA and State highway
personnel.
o Shortly after the FEMA “Kick Off” meeting, ASD establishes contact with the FDOT to begin
FHWA reimbursement process.
o ASD completes a Detailed Damage Inspection Report (DDIR) and notifies FDOT that the
DDIR is ready for review. After FDOT review, the DDIR is finalized, signed and submitted to
FHWA for reimbursement. The documentation process for FHWA reimbursement if very similar
to the FEMA requirements above.
• U.S. Army Corps of Engineers (USACE)
Has the continuing authority to conduct emergency repair and permanent restoration of damaged
flood control works including levees, floodwalls, flood control channels and dams designed for flood
control. The USACE also has the authority to construct and repair facilities that protect the shorelines
of the United States. Only locally owned shoreline works are eligible under the PA Program. All
other federally constructed facilities are eligible under USACE.
• Department of Agriculture-Natural Resources Conservation Service (NRCS)
Under the emergency Watershed Program, the NRCS has the authority for the repair of flood control
works with drainage basins of 400 square miles or less. The USACE is responsible for flood works
within a larger drainage basin. The NRCS also has the authority to remove debris from stream
channels, road culverts and bridges.
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SECTION I – FEMA PUBLIC ASSISTANCE PROGRAM
The Public Assistance Program is administered by the Federal Emergency Management Agency (FEMA), a
component of the Department of Homeland Security. Under the PA program, FEMA awards grants to assist
State and local governments and certain Private Nonprofit entities with the response to and recovery from
disasters. FEMA will generally reimburse the City for 75% of the eligible costs. However, FEMA has the
option of providing up to 100% reimbursement of eligible cost for certain disasters. The State generally will
reimburse the City for one half of the remaining balance of the eligible cost that was not reimbursed by
FEMA or 12.5% of eligible cost.
The PA program is based on a partnership between FEMA, State and local officials:
FEMA is responsible for managing the program, approving grants, and providing technical assistance to the
State and applicants.
The State acts as the grantee for the PA Program. The State also educates potential applicants, works with
FEMA to manage the program and is responsible for implementing and monitoring the grants awarded under
the program.
The applicant (the City), also referred to as the subgrantee, is responsible for identifying damage, providing
sufficient data for FEMA to develop an accurate scope and cost estimate for doing the work and approving
grants, and managing the projects funded under the PA Program.
Section I.A – FEMA: Eligibility
The Public Assistance (PA) Program is based on statutes, regulations and policies. The Robert T. Stafford
Disaster Relief and Emergency Assistance Act (Stafford Act) is the underlying document that authorizes the
program. Regulations published in Title 44 of the Code of Federal Regulations (44 CFR) Part 206 implement
the statute. Policies are written to apply the statute and regulations to specific situations and provide
clarification on a range of issues. These authorities govern the eligibility criteria through which FEMA
provides funds for public assistance. These criteria have the following four components:
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1. APPLICANT
FEMA provides supplementary Federal assistance to State, local, and tribal governments, and certain
private nonprofit organizations. The City is considered to be the applicant.
2. FACILITY
An eligible facility is any building, works, system, or equipment that is built or manufactured, or any
improved and maintained natural feature that is owned by an eligible public or private nonprofit (PNP)
applicant with certain exceptions.
To be eligible a facility must:
• Be the responsibility of an eligible applicant.
• Be located in a designated disaster area.
• Not be under the specific authority of another Federal agency.
• Be in active use at the time of the disaster.
Examples of eligible public facilities include:
• Roads (non-Federal aid)
• Sewage Treatment Plants
• Airports
• Irrigation Channels
• Schools
• Buildings
• Bridges and Culverts
• Utilities
A. Documenting Pre-Disaster Condition of City facilities
Risk Management currently has contracted with an outside vendor for appraisal services. As part of
their appraisal services, this vendor may have already photographed some of your facilities and their
contents. The department should contact Risk Management to see which, if any, of their facilities this
vendor has already provided Risk Management with photographs.
Each department has a number of options available to them to record the pre-disaster condition
of their facilities. Some of the options available are:
• The department has their own equipment (digital camera, for example) and could photograph or
videotape their facilities without any cost to them except for the price of film or tape.
• The department may borrow a camera or video recorder from another city department.
• The department could have Channel 35 videotape the facilities for them. The cost would depend
upon the amount of time it takes.
• The department could contract with the same vendor Risk Management uses to come out and
photograph their facilities. If enough departments show interest and the cost is reasonable, the
City may elect to have this work done on a regular basis.
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3. WORK
• Maintenance records of all facilities and City equipment must be maintained. This can include
routine maintenance logs and/or maintaining a file of all invoices for repairs and regular
maintenance performed.
PHOTOGRAPHS AND VIDEOTAPES MUST BE STORED IN A SECURE LOCATION.
There are three general types of work that may be authorized eligible with different criteria for each:
• Debris Removal
• Emergency protective measures; and
• Permanent restoration
Debris removal and emergency protective measures are considered “emergency work”. Permanent work
includes restoring the facility back to its pre-disaster design, function, and capacity.
A. Eligible work criteria-the following three criteria apply to all types of work.
• Direct Result-Work must be required as a direct result of the declared major disaster or
emergency. FEMA establishes an incident period which is the time span that the disaster causing
incident occurs. Damage that is a direct result of events that occur during the incident period is
eligible. Protective measures performed within a reasonable and justified time in advance of the
event may be eligible. Damage that occurs after the close of the incident period that can be tied
directly to the declared event also may be eligible.
• Designated Disaster Area-Eligible work must be located within a designated disaster area.
• Legal Responsibility-The work must be the legal responsibility of the City at the time of the
disaster to be eligible. Ownership of the facility is generally sufficient to establish the
responsibility for work to repair the facility.
B. Eligible Categories-To be eligible for public assistance funding, the damages must fall into one of
the following seven categories:
• Category A – Debris Removal - This category includes the clearance of trees and woody
debris; certain building wreckage; damaged/destroyed building contents; sand, mud, silt, and
gravel; vehicles; and other disaster related material deposited on public property. For debris
removal to be eligible, the work must be necessary to:
o Eliminate immediate threats to lives, public health and safety
o Eliminate immediate threats of significant damage to improved public or private property
when the measures are cost effective.
o Ensure economic recovery of the affected community to the benefit of the community-atlarge.
Removal of debris from private property is generally ineligible however if debris on private
business and residential property is so widespread that public health, safety, or the economic
recovery of the community is threatened, the actual removal of debris from the private property
may be eligible. FEMA must approve removal of debris from private property before the work
begins for that work to be eligible.
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It should be noted that the City has a contract in place with a debris removal company (currently
Crowder-Gulf). In the event of a major storm and at the discretion of the Mayor, it may be
decided to utilize the contractor to remove most or all of the storm debris with City forces
supplementing the effort. City forces will use this manual to document their debris removal
activities. The contractor will produce FEMA acceptable documentation which will be reviewed
by Audit Services prior to project formulation. The City may also utilize a monitoring firm to
accumulate and collate documentation developed by the debris contractor.
• Category B – Emergency Protective Measures - This category addresses the need to provide
appropriate emergency measures designed to protect life, safety, property and health (i.e.
barricades, sandbags, police, and fire personnel). It is important that Police and Fire Department
Personnel specifically indicate on their timesheets the disaster activity they are engaged in and
in the case of a police cruiser specify whether the activity is patrolling as compared to being
stopped and posted at a barricade. FEMA requires that mileage be recorded to obtain protective
measures reimbursement for patrolling whereas the hours are recorded for a police cruiser
stopped with lights on.
• Category C – Road System Repairs - This category addresses damage to non-federal roads,
bridges, streets, culverts and traffic control devices.
• Category D – Water Control Facilities - Eligible damages under this category include costs
to repair irrigation systems, drainage channels, and pumping facilities. Repair of levees, dams,
and flood control channels is restricted to debris removal, flood fighting, and emergency repairs,
if constructed for the purpose of eliminating or reducing the threat of flooding.
• Category E – Buildings and Equipment - Eligible damage under this category includes costs
to repair public buildings and equipment, supplies/inventories that were damaged and
transportation systems such as public transit systems. Vehicles are also included under this
category.
• Category F – Public Utility Systems - Under this category, assistance is available for
damaged water systems, landfills, sanitary sewer systems, storm drainage systems and
light/power facilities.
• Category G – Other (Parks, Recreational Facilities, etc.) - The “Other” category includes
park and recreational facilities, or other public facilities damages that do not reasonably fit in one
of the other six categories.
• For Categories A and B, only overtime wages, the related fringe benefits for permanent
employees and all labor costs of extra hires are normally eligible. However, FEMA may
elect to include regular time as an eligible cost. For this reason and that FEMA does reimburse
the City for any equipment used during Category A and B activities, the department must keep
track of both regular and overtime hours worked and reconcile the hours worked with the
equipment reported on the FEMA Force Equipment Summary Sheet and the electronic Excel
spreadsheet created by each department coordinator.
• For Categories C through G, gross salaries or wages, which include regular, overtime
and fringe benefits, are eligible for FEMA reimbursement. In order for the City to be
reimbursed for wages, the department is required to keep track of all hours worked on disaster
related activities and must reconcile the hours worked with the equipment used.
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C. Disaster Related Work Documentation
It is critical to establish and maintain accurate records of events and expenditures related to disaster
recovery work. The information required for documentation describes the “who, what, when, where,
why, and how much,” for each item of disaster recovery work.
This information should include estimated and actual costs; force account labor; force account
equipment, materials, and purchases; photographs of damage, work underway, and work completed;
insurance information; environmental and/or historic alternatives and hazard mitigation
opportunities considered; environmental review documents; receipt and disbursement documents;
and records of donated goods and services, if any.
The importance of maintaining a complete and accurate set of records for each project cannot be
over-emphasized. Good documentation facilitates the project formulation, validation, approval, and
funding processes.
All structure and facility damage has to be documented with numerous pictures, preferably in digital
format such as JPEG. All digital pictures should be labeled to identify, at a minimum, the physical
location (address and/or intersection cross streets), GPS Location (if available), date taken, building
name (if applicable) and any other relative descriptive information. FEMA relies heavily on
photographs as part of their project formulation. The damage must be described in terms of facility,
features, or items requiring repair. These digital pictures should be sent to the ASD either via e-mail
or interoffice mail on a CD including all the information referenced above. Each department should
also keep a copy on file for future reference.
Each department is required to provide Audit Services with the following information in
relation to ALL damages caused by a disaster:
• Individual responsible for overseeing the repair and associated department.
• Determination as to whether the damage will be repaired or not.
• Authorizations to perform the work either by department head or Mayor.
• A complete and detailed description of the damages and detailed scope of work needed to
repair the damage.
• Who will perform the repair (city forces or contractor)
• If a contractor is performing the repair --a detailed official cost estimate on their letterhead.
• Explanation of how the contract was procured and what procurement method was used. If
price was not competitively determined; explain why not.
• Explanation of any change orders, how it relates to eligible scope of work and how the cost
was determined.
• If City forces are performing the repair—a work order with a detailed description of the
repair including labor hours and materials. The FEMA timesheets and equipment forms will
also have to be completed and signed.
• If the repair has already been made--all documentation related to the cost of the repair.
• Whether Insurance will cover some or all of the cost of the repair.
• Physical address of the location of each repair.
• Photographs of the site/equipment before work started, work underway, and work completed.
(digital format is preferred)
• Any other documentation available including but not limited to: purchase orders, invoices,
maintenance logs, payments, site maps, sketches, calculations, measures, hazard mitigation
proposals, and for large buildings/projects, a set of plans.
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In the description of damages, the description should include dimensions and quantities in
order that proper estimates of material quantities and costs can be developed. Below are
examples of incomplete and complete damage descriptions:
o Example 1
Incomplete: Municipal Marina office sustained water damage.
Complete: Floodwater inundated Municipal Marina office to a depth of four feet, damaging
drywall, carpeting and office equipment in 4 offices and reception area.
o Example 2
Incomplete: Floodwater caused damage to the parking lot.
Complete: Floodwater undermined the northwest corner of the parking lot. The parking lot
has a total capacity of 100 vehicles. This caused the asphalt surface and gravel sub-base to
settle over a 1,000 square foot area, affecting 15 parking spaces, resulting in broken asphalt
and compromised sub-base requiring complete replacement.
4. COST
Audit Services will submit worksheets and documentation to FEMA on the City’s behalf. With the
department providing this information, Audit Services will be able to maintain a complete and
accurate set of records for each project. For multiple declared disasters, the cost for each disaster
must be segregated and accounted for separately.
Generally, costs that can be directly tied to the performance of eligible work are eligible. Such costs must
be:
• Reasonable and necessary to accomplish the work.
• Compliant with Federal, State and local requirements for competitive procurement.
• Reduced by all applicable credits, such as anticipated insurance proceeds and salvage values.
A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a
prudent person under the circumstances prevailing at the time the decision was made to incur the cost.
Reasonable costs can be established through:
• The use of historical documentation for similar work
• Average cost of similar work in the area
• Published unit costs from national cost estimating databases
• FEMA cost codes, equipment rates, and engineering and design services curves
A. Force Account Labor
Force account labor is a term used to indentify labor provided by the City’s employees, rather than
by a contractor. Labor rates include actual wages plus fringe benefits paid or credited to personnel.
The FEMA forms for force account labor (see FEMA-G-1 in this manual) must be completed and
approved by a supervisor/manager. Be very specific in your description of the work performed on
the FEMA – Disaster Related Work forms.
Different eligibility criteria apply to labor rate for different types of employees and work as
follows:
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• Permanent Employees- For debris removal and emergency protective measures (Category A &
B), only overtime labor is eligible. For permanent work (Category C-G), both regular time and
overtime are eligible. Overtime or Comp time for exempt employees is not eligible except where
written policies allow for it, and cannot be contingent upon federal funding. The costs of salaries
and benefits for employees sent home or told not to report due to emergency conditions are not
eligible for reimbursement. Administrative Policy #080300 allows exempt employees to
receive payment on an hour-for-hour basis for overtime worked during emergency
conditions when authorized by an Executive Order by the Mayor. For this reason, all hours
over 40 in the course of a week worked by exempt personnel during an emergency should
be tracked.
• Seasonal Employees - When covered under existing budgets and used for a disaster during the
normal season of employment are considered permanent employees for the purpose of cost
eligibility.
• Backfill Employees - If the backfill employee is an extra hire, the cost of this person represents
an extra cost to the City therefore straight time, overtime and benefits are eligible. If the backfill
employee is a regular employee there is no extra cost therefore only the overtime cost is eligible.
The key is if the backfill employee results in an extra cost to the City.
• Temporary Employees - Are extra personnel hired as a direct result of the disaster. Regular
and overtime costs are eligible for both emergency and permanent eligible work.
• Foremen and Supervisors - Generally only the first line supervisors for permanent work are
eligible. Labor costs of second level supervisors (and above) are ineligible unless the City can
account for specific time spent on eligible permanent projects. Direct management costs of
eligible projects from the design phase to the completion of work are eligible. The salaries of
commissioners, mayors, department directors, police and fire chiefs, and other administrators are
usually not eligible.
• Regular Time and Overtime - For debris removal and emergency protective measures, only
overtime labor is eligible for permanent employees. For permanent work, both regular time and
overtime are eligible for all employees. All disaster related labor must be recorded in Kronos
using the following coding: Kronos paycode 007-Disaster Regular Time or 111- Disaster
Overtime. Be sure that 40 regular time sweat hours have been worked before coding time to
111 Disaster Overtime. There are also payroll codes for adjusting disaster regular time and
overtime. Code 807 is used to adjust disaster regular time and code 811 is used to adjust the
overtime.
• Fringe Benefits - Fringe benefits actually paid or credited as part of an established policy are
eligible. Audit Services will determine the fringe benefit rate for each department. In
determining the fringe benefit rate for regular time; Audit Services will take into consideration
the following: paid holidays, vacation, sick leave, administrative leave, retirement, health
benefits, workers’ compensation, life insurance benefits, FICA and Medicare. As for overtime,
Audit Services will only take into consideration FICA, Medicare, and Workers’ Compensation to
determine the fringe benefit rate.
B. Force Account Materials
The cost of supplies that were purchased or taken from City stock and used during the performance
of eligible work is eligible.
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C. Force Account Equipment
Force account equipment is a term used to identify City owned equipment used to perform eligible
work related to a disaster. Use of pick-up trucks and automobiles may be reimbursed on the basis of
mileage if less costly than hourly rates. For all other types of equipment, costs are reimbursed using
the FEMA hourly rates included in this manual. The City’s equipment list is maintained, updated
and matched up with the appropriate FEMA equipment code by the Fleet Management
Department through the M5 system. Fleet will advise Budget of the appropriate FEMA code to be
added to the equipment list in Oracle projects. This list is available on the intranet under Disaster
Information Pages/FEMA Assistance Recovery Forms & Information/FEMA Disaster Equipment
Rates and should be used to identify equipment used for disaster related activities.
If the City uses its own equipment, the following should be noted to ensure all required
information is documented properly for reimbursement:
• The Force Account Equipment Summary Record sheet included in this manual (FEMA-B-1)
must be completed. Be very specific in your description of the work performed and document
what was done, when and where. For the equipment used, include Make, Model, Year, Horse
Power, Size and Capacity.
• The equipment forms must be compiled into a spreadsheet (AUDIT SERVICES WILL
PROVIDE A TEMPLATE SPREADSHEET) including the following fields:
o Equipment Description including the Make, Model, Year, Horse Power, Size and Capacity
o FEMA equipment code
o Operator name and employee number
o Date and number of hours equipment was used for disaster related activities
o Equipment rate & total cost
o Location/Site and description of work performed
• Ensure the equipment usage can be reconciled to the timesheets for the individual assigned to the
equipment (idle time is not allowable).
• Standby time is generally unallowable.
• Mobilization and demobilization cost should be considered.
• Throughout the year, departments should advise the Budget Department of newly acquired or
disposed equipment. The Budget Department is responsible for maintaining a current list of all
relevant City equipment in Oracle. (This listing is to be used to complete the Force Account
Equipment Summary Record and to populate the Excel spreadsheet referenced above).
Fleet Management and Budget will work together to maintain a current and accurate listing of
equipment with proper FEMA codes for reimbursement purposes in both the M5 and Oracle
systems.
D. Equipment and Supplies Purchased for Disaster Use
In the event the City does not have sufficient equipment and supplies to respond to a disaster, FEMA
may assist the City in purchasing the needed equipment and supplies. If the individual items of
equipment and/or the aggregate total of supplies have a fair market value greater than $5,000 when they
are no longer needed for the PA program the City will be required to compensate FEMA for its share of
the current market value. Equipment with a per unit value less than $5,000 may be retained or sold by
the City with no further obligation to FEMA.
12

E. Contracts
Contracts must be of reasonable cost, generally must be competitively bid, and must comply with
Federal, State, and local procurement standards. FEMA regulations at 44 CFR Part 13 – Uniform
Administrative Requirements For Grants And Cooperative Agreements To State And Local Governments
provide specific guidance on contracts. FEMA finds four methods of procurement acceptable. Each is
described below in general terms.
• Small Purchase Procedures - Small purchase procurement is an informal method for securing
services or supplies that do not cost more than $100,000 by obtaining several price quotes from
different sources.
• Sealed Bids - Sealed bid procurement is a formal method where bids are publicly advertised and
solicited, and the contract is awarded to the bidder whose proposal is the lowest in price (this method
is the preferred method for procuring construction contracts).
• Competitive Proposals - Competitive procurement is a method similar to sealed bid procurement in
which contracts are awarded on the basis of contractor qualifications instead of solely on price (this
method is often used for procuring architectural or engineering professional services).
• Noncompetitive Proposals - Noncompetitive procurement is a method whereby a proposal is
received from only one source. Noncompetitive proposals should be used only when the award of a
contract is not feasible under small purchase procedures, sealed bids, or competitive proposals, and
one of the following circumstances applies:
o the item is available only from a single source;
o there is an emergency requirement that will not permit a delay for
o competition;
o FEMA authorizes a noncompetitive proposal; or
o solicitation from a number of sources has been attempted, and
o Competition is determined to be inadequate.
FEMA provides reimbursement for three types of contracts. They are:
o Lump sum contracts for work within a prescribed boundary with a clearly defined scope and a
total price;
o Unit price contracts for work done on an item-by-item basis with cost determined per unit; and
o Cost plus fixed fee contracts, which are either lump sum or unit price contracts with a fixed
contractor fee added into the price.
o Time and materials contracts should be avoided. FEMA may provide assistance for work
completed for a limited period (generally not more than 70 hours) for work that is necessary
immediately after the disaster has occurred when a clear scope of work cannot be developed.
Monitoring is critical and a competitive process still should be used to include labor and
equipment rates.
13

• Pre-disaster Planning for Contract Services - Consider the following for incorporation into
emergency procurement procedures:
o What kinds of work will need immediate contract services?
Examples:
‣ Debris clearance
‣ Repair of utilities
‣ Shoring and bracing of damaged structures
‣ Repairs to doors, windows, interior areas
‣ Pumping of flooded structures
o Which contractors in the area have the abilities and equipment to perform the work? This could
come from a pre-qualified list of contractors who can perform various tasks effectively and
efficiently.
o Which contractors are willing to respond in an emergency? Determine which contractor can
respond to immediate needs.
o In the event of a widespread disaster, there will be competition between various local
governments and citizens for services.
o A “Hold Harmless” statement is required by FEMA and should be obtained from all landowners
where storm debris and mulch are deposited. Environmental permits are also required for all
sites where debris is staged and/or processed. Soil and composition samples should also be
obtained from all debris processing sites. A copy of this documentation should be sent to the
ASD. Each respective department should also maintain this information for future reference.
F. Donated Resources
Third party donated resources (volunteer labor, donated equipment, and donated materials) are eligible to
offset the non-Federal portion of the cost for emergency work (category A & B). The amount of credit
that can be applied to a project is capped at the non-Federal share or 12.5%. Any excess credit can be
applied to other emergency work projects of the same applicant. Donated resources must apply to actual
eligible emergency work, such as debris removal or the filling and placing of sandbags. An example of
ineligible donated resources is volunteers helping individuals applying for assistance. The donated
services must be documented and must include a record of hours worked, number of workers at the work
site, and a description of work.
In order to qualify, donated services must be documented in the same manner as force account labor. As
part of the support documentation, the department should include, if possible, the social security number
of the person donating their services.
Donated services will be valued at rates consistent with those ordinarily paid for similar work in the
City’s organization. If the City does not have employees performing similar work, the rates will be
consistent with those ordinarily paid by other employers for similar work in the same labor market.
Examples include but are not limited to:
• Removing eligible debris
• Filling and placing sandbags
• Donating equipment to raise or reinforce a levee
• Donating materials, such as rocks or sand
• Search and rescue when part of an organized search and rescue operation
• Professional safety inspections
• Mass food and shelter for victims, when not the mission of the organization
14

G. Project Supervision and Grant Management Costs
The City has several types of eligible supervisory and management costs available that serve different
purposes and need to be identified and claimed separately.
The following items may be eligible project supervision and management costs:
• Supervision and Management by Force Account - Only the overtime costs for permanent
employees who supervise or manage emergency work (category A & B) are eligible. Labor costs of
second level supervisors (and above) are ineligible unless the City can account for specific time spent
on eligible permanent projects. Generally, the labor costs of only first line supervisors of permanent
work are eligible.
• Project Management Activities - Eligible project management activities are those activities that
the City would have performed in the absence of Federal funding, such as: direct management of
projects in the concept and design stages that are being designed by the City’s in-house staff, or by an
architectural/engineering firm retained to analyze and design the repair or replacement of damaged
facilities; procurement activities for architectural/engineering services and performance of work;
review and approval of the project design regardless of who performs the design work; and
management of construction work by contractors.
• Master Service Agreement - A MSA includes various tasking for architectural/engineering
services, construction and construction management services, procurement assistance (bid document
preparation, bid analysis and review, etc.), and other technical services (environmental and historic
consulting etc.). The eligibility of specific costs payable under an MSA depends upon the nature of
the work. If a task under the MSA meets FEMA eligibility criteria, complies with 44 CFR Part 13,
does not duplicate other work funded by FEMA, and is directly related to a specific, FEMA approved
project, the cost may be incorporated into the PW for the project it is supporting. Any general MSA
costs not directly related to the performance of a specific eligible project are not eligible for
reimbursement. Some of these costs may be covered by the Administrative Allowance (e.g.,
preparing the grant application). A separate PW just for MSA activities may not be prepared.
Grantees employing similar services may request coverage of these expenses on a State Management
PW.
• Administrative Allowance - For the PA Program, the Stafford Act stipulates that each grant
recipient be provided an allowance to meet the cost of administering the grant. The Administrative
Allowance for the City covers direct and indirect costs incurred in requesting, obtaining, and
administering Public Assistance, i.e., grant management. No other administrative or indirect costs
incurred by the City are eligible. Examples of the activities that this allowance is intended to cover
include: identifying damage (to include photographs and flyovers of damaged areas); attending the
Applicants’ Briefing; completing forms necessary to request assistance; preparing PWs for small
projects or assisting the Project Specialist (Project Officer) in completing PWs for large projects;
establishing files, and providing copies and documentation; assessing damage, collecting cost data,
and developing cost estimates; working with the State during project monitoring, final inspection,
and audits; and preparing for audits.
15

Section I.B – FEMA: Project Formulation
Project formulation is the process of identifying the eligible scope of work and estimating the costs of each
project.
A. Types of projects - Formulated projects will result in one of four types of projects with different
funding restrictions. The four types of projects are:
• Small Project – A small project is any project which has a cost estimate less than the current
threshold for large/small projects. This threshold changes every October 1 st based on the consumer
price index. For federal fiscal year 2012, the threshold is $66,400. Funding for small projects is based
on the approved estimate to complete the scope of work. If the applicant discovers a significant cost
overrun related to actual cost to complete all estimated small projects, then an appeal may be
submitted for the additional funds within 60 days of completing the last small project.
• Large Project – A large project is any project which has a cost estimate greater than the threshold
for large/small projects. As mentioned above, for federal fiscal year 2012, the threshold is $66,400.
All large projects are funded based on actual cost to complete the eligible scope of work. The
funding for each large project will be adjusted after all work is complete.
• Improved Project – An improved project is any project (large or small) where the applicant
chooses to make improvements (not required by any applicable code, standard, or hazard mitigation
measure) to the facility while making disaster repairs. Funding for improved projects is limited to the
approved federal estimate to complete the eligible scope of work. The State may approve an
improved project. However, FEMA must review the project for compliance with environmental and
historic statutes and other special considerations that apply. If improvements are required (e.g., ADA
ramp) the project is not considered an improved project, but an environmental review may still be
required.
An example of an improved project would be if a two-lane bridge was destroyed by a flood and the
City decided to build a four-lane bridge in its place. In this example, FEMA funding would be
limited to costs associated with building a two-lane bridge.
• Alternate Project – An alternate project is any permanent restoration project (large or small) where
the applicant chooses to abandon the facility rather than make disaster repairs. The applicant may use
any federal share funds, limited to the approved federal estimate to complete the eligible scope of
work, at another facility. There is a 10% reduction in the FEMA funds for all alternate projects.
FEMA must perform an environmental review and approve all alternate projects.
An example of an alternate project would be if the City decides not to rebuild a destroyed recreation
center and builds a new library instead.
B. The Project Worksheet
The City has 60 days following the Kickoff Meeting to identify and report damaged facilities to FEMA.
The project worksheet is the primary form used to document the location, damage description and
dimensions, scope of work, and cost estimate for each project.
If the City chooses to prepare PWs for small projects they must be submitted to the FEMA PAC Crew
Leader within 60 days of the Kickoff Meeting to go through the validation process, although FEMA or
the State may set an earlier deadline.
16

For large projects, a Project Specialist will be assigned and is responsible for working with the City to
prepare the PW’s. The Project Specialist may lead a team that includes a representative of the State and
one or more Technical Specialists, depending on the type and complexity of the project. The City is
responsible for requesting inspections and changes in PWs at any point in the grant process when
changes in the project or its costs are identified. The State and FEMA will evaluate the information and,
if significant, take appropriate action.
C. Combining Work and Creating Projects
The City, in coordination with the FEMA PAC Crew Leader, may combine work items into projects. In
this manner, the projects may be organized around the City’s needs. A project may consist of one item of
work, such as repairs to a single structure, or work that occurs at multiple sites, such as repairs to several
washouts along a road. The table below describes generally accepted methods of combining projects. It is
the responsibility of the FEMA PAC Crew Leader to ensure that the resulting project is logical and
consistent with other criteria described below.
Method
Type of Facility
System
Boundaries
Method of Work
Explanation
The City could combine all sewer pump stations or gravel roads together.
The City could combine repair of several breaks in a water distribution system
together.
The City may have divided power lines into sectors or a road department into
divisions for ease of operations.
One contract could be a project or a group of contracts let to one contractor
could be a project.
Emergency and permanent work may be combined into one project only when the emergency work is
incidental to the permanent work. For example, if storm-generated debris must be removed from a
building before the building can be repaired, the project could include both the debris removal and the
repair work. If multiple sites are combined into one project with a total estimated cost above the large
project threshold, that project will be considered a large project. Categories of permanent work may not
be combined.
FEMA regulations state that individual projects of less than $1,000 in estimated costs are not eligible.
However, it is acceptable to combine sites less than $1,000 in estimated costs into one PW when the
work meets the conditions shown above for combining sites. Separate less than $1,000 in estimated costs
without a reasonable relationship to other sites may not be combined; they are ineligible.
D. Identifying the Damaged Facility
If a project is a single site, record the name of the facility and its basic function (if necessary), e.g., City
Library or Friendship Park. If the project is comprised of multiple sites, and possibly a combination of
emergency work and a category of permanent work, the damaged facility title may be more general. For
instance: Hill’s County Sector A Debris Removal or Chester Elementary School Campus. For these
cases, more specific names and location information should be provided for each site within the
Damaged Description and Dimensions area of the PW. Detailed maps and sketches may be necessary to
identify each location.
17

E. Project Location
The exact location of the damaged facility or area where the disaster costs covered by the project were or
will be incurred must be identified. This information should be specific enough to enable other field
personnel to locate the facility easily if a site visit is necessary. If possible, the precise latitude and
longitude of the damaged site should be included.
Location examples are:
o Latitude: 25.69387 / Longitude: -80.16359
o 5520 Harrison Ave N.W., Springdale, Minnesota 55309
o 0.20 mile west of intersection of County Rd. 22 and County Rd. L
o Northwest sector bound by King Street, Main Street, and Shady Canal
F. Damage Description and Dimensions
All damage must be documented. Damage sustained as a direct result of the disaster event should be
differentiated from pre-existing or non-disaster related damage. The specific cause of damage must relate
to the incident for which the disaster was declared. It is important to completely describe the cause of
damage because it can affect eligibility determinations.
The damage must be described in terms of the facility, features, or items requiring repair. All damaged
elements must be clearly defined in quantitative terms with physical dimensions (such as length, width,
depth, and capacity). Without appropriate dimensions of the damaged elements, proper estimates of
material quantities cannot be developed.
G. Scope of Work
The scope of eligible work necessary to repair the damage must be completely described and correspond
directly to the cause of damage. The work should be specified as an action with quantifiable (length,
width, depth, capacity) and descriptive (brick, wood, asphalt, timber deck bridge) terms. The scope of
work should not be described only as “restore to pre-disaster design” If part of the work is completed
prior to project approval, the work that has been completed should be distinguished from the work
remaining.
Example:
o Damage Description and Dimensions:
Floodwaters and debris damaged several facilities within Riverside Park in the Town of
Springville. Six toilets and four sinks in the public restroom became clogged and rendered
unusable. Nine 4x8-foot, redwood picnic tables and four heavy metal barbecue grills with 1x2-
foot cooking surfaces were washed away. Floodwaters and floating debris demolished 300 LF of
8-ft high chain link fence. 100 CY of sediment and other debris were scattered over the 125,000
SF area of the park.
o Scope of Work:
Repair (unclog and clean) six public restroom toilets and four sinks using 40 hours of force
account labor. Replace nine redwood picnic tables and four barbecue grills. Repair and reinstall
300 LF of existing chain link fence. Remove and dispose of 100 CY of debris.
18

H. Cost Estimate
FEMA may grant funds on the basis of actual costs or on estimates of work to be completed. The three
primary methods for determining costs are time and materials, unit cost, and contracts. If work is
completed at the time of the site visit, actual costs should be used.
Work to be completed: If the work has not been initiated, the unit cost method should be used whenever
possible.
Work complete: If the work was completed by force account labor, actual personnel, materials, and
equipment costs are used (time and materials method.) If a contractor performed the work, reasonable
actual contract costs are used.
• Time and Materials - The time and materials method is used to summarize actual costs of force
account labor, equipment, and materials. Costs must be documented by payroll information,
equipment logs or usage records, and other records, such as invoices, receipts, or work orders
prepared by the applicant. This method also may be used for work to be completed, if appropriate.
• Unit Cost - The unit cost method is usually used to develop PWs for work to be completed. Under
this method, unit costs are applied to specific elements of the scope of work. Typically unit prices are
based on in-place costs, incorporating site preparation, materials, labor, equipment, insurance,
overhead, and profit (if by contract) for all activities needed to complete that item of work.
For example:
The $14 per linear foot unit cost to replace concrete curb and gutter includes all costs for setting up
and breaking down the forms and buying, pouring, and finishing the concrete. In other words, the
$14 includes the cost of labor, equipment, and materials. Removal of the damaged old material may
be included as a separate work item with its own unit price.
• Contracts - Contract pricing is used to determine the cost of work for which the applicant has used
labor, equipment, and material from an outside source. In general, and assuming that the contract was
awarded following Federal procurement guidelines, contract costs are used for work already
complete. In some cases, contract information may be used to estimate costs for work that is just
beginning or still underway. If work has not yet begun on a project, but a contract has been bid or let,
the contract price can be used.
19

Section II – FHWA: FEDERAL HIGHWAY ADMINISTRATION ER PROGRAM
The Emergency Relief (ER) Program is administered by the Federal Highway Administration (FHWA).
Under a Federally declared disaster the Florida Department of Transportation becomes the grantee and the
City becomes the sub grantee. ER was authorized by Congress in Title 23, United States Code, Section 125
as a special program under the Highway Trust Fund.
The ER Program provides funds for:
• Disaster related repair or reconstruction of Federal-aid highways and roads within the City.
Approximately 16% of the City’s roads are Federal-aid roads.
• Debris removal for the first push and pass (Within a reasonable time after the disaster), only in an
event not declared a major disaster or emergency by the President or an event declared a
major disaster by the President where debris removal is not eligible under the declaration. For
all disasters declared by the President where debris removal is eligible, The FEMA PA funding
program will cover eligible debris removal costs on federally funded roads.
Departments involved in eligible ER debris removal (see above) and/or road repair work on federal-aid roads
must use the FHWA log (FHWA-D-1-Appendix) to document the date, employee, equipment, hours and
specific Federal-aid road location All other FEMA forms (materials, rented equipment, contracts, etc.) can be
used to document FHWA work.
In order to receive reimbursement, FHWA requires that we complete a Detailed Damage Inspection Report
(DDIR, Form FHWA-1547). This form (Appendix FHWA-C-1) summarizes equipment, labor and material
for emergency repair and permanent restoration on Federal-aid roads. FEMA equipment, labor and materials
forms and FEMA equipment rates can be used to document activities that are summarized on the DDIR;
however, a detailed log must be maintained documenting emergency and repair activities on Federal-aid
roads. Also included is a list of Federal-aid roads (Appendix FHWA-A-1) and a map of these roads
(Appendix FHWA-B-1). This data will be used by Audit Services to prepare the DDIR.
20

Section III – STATEWIDE MUTUAL AID AGREEMENT
Annex “S” of the City’s Disaster Operations Plan (DOP) explains in more detail the City’s involvement and
obligations under the Statewide Mutual Aid Agreement.
The City of St. Petersburg is a signatory to the State of Florida Statewide Mutual Aid Agreement. In the
event of a disaster within the state, the City of St. Petersburg may be requested to provide mutual aid to the
affected jurisdiction(s). Statewide mutual aid typically consists of law enforcement, fire, emergency medical
services, public works and building inspection personnel and equipment. Individual specialty and technically
skilled personnel may also be requested.
Mutual Aid Agreement (SMAA), requests for assistance should be through the State Emergency Operations
Center (SEOC) by mission assignment (i.e. SEOC Mission Number/Task Number). Requests from the State
should be through channels to the Pinellas County Emergency Management Office (Pinellas County EOC, if
activated) then to the City Emergency Management Office. The City Emergency Management Office has
been identified by the State and the County as the SMAA Authorized Representative for mutual aid
assistance to be provided by the City. City departments or agencies which receive requests to provide mutual
aid must notify the City Emergency Management Office, Fire Administration and Audit Services (for
tracking purposes) of the request.
Commitment of mutual aid resources will typically be for seven (7) day increments for each deployed
element and subject to 24-hour per day operational schedules. Deployed personnel must be prepared to be
self-sufficient for seven (7) days.
Attachment 1 to Annex “S” provides a mutual aid pre-deployment checklist of essential elements of
information that should be obtained prior to deployment to the impact area. Pay particular attention to the
“State Mission #.” Any deployment of mutual aid assets without having first obtained the “State Mission #”
will jeopardize cost reimbursement for assistance rendered to the requesting jurisdiction(s).
For all City departments, staff agencies and offices that provide mutual aid assistance, the City is eligible for
financial reimbursement from the requesting jurisdiction(s) to which mutual aid was provided. The Fire
Department and the Police Department are the responsible agents to file all claims for reimbursement
from the requesting jurisdiction(s) for Fire, EMS and Police mutual aide respectively. All other
departments are responsible to file all claims for reimbursement for their respective departments.
(The Audit Services Department will be responsible for providing employee fringe benefit rate
calculations, which will be included in claims for reimbursement. Audit Services will also perform a
review of each reimbursement claim package prior to submittal by the departments and provide
appropriate feedback to the submitting departments). It is incumbent upon departments, staff agencies,
and offices to produce complete and accurate documentation for all costs and expenses incurred to provide
the requested mutual aid. As a mutual aid provider, regular and overtime hours are eligible for
reimbursement. Employee’s fringe benefits are also eligible; i.e. FICA, Medicare, retirement contributions,
workers’ compensations, insurance cost, etc. Receipts for reimbursable out-of-pocket expenses are required
to substantiate claims.
Questions concerning the financial reimbursement process and documentation requirements should be
referred to the Audit Services Department.
A separate SMAA timesheet (page SMAA-A-1) is to be used for mutual aid deployments. Completed
and signed timesheets are to be submitted to Audit Services. The timesheet is to be signed by the
employee and supervisor.
The timesheet documents the daily activities by hours and pay codes for deployed personnel. Emergency in-
State pay codes are to be utilized.
21

Hours should be entered into KRONOS on a daily basis rather than making a cumulative entry on one day.
Personnel on 24 hour shifts should enter time into KRONOS on the actual day that was worked. Individual
timesheets should also be used for backfill personnel since we are also reimbursed for this under the mutual
aid agreement.
All travel, meals, lodging and materials expenses should be documented on FEMA forms. Equipment (i.e.
police cars, fire & emergency vehicles, etc.) used should be recorded on the FEMA Force Equipment
Summary and be submitted to Audit Services.
22

DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
DISASTER ASSISTANCE DIRECTORATE
PUBLIC ASSISTANCE DIVISION
WASHINGTON, D.C. 20472
The rates on this Schedule of Equipment Rates are for applicant-owned equipment in good mechanical condition, complete with all required
attachments. Each rate covers all costs eligible under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5121, et seq.,
for ownership and operation of equipment, including depreciation, overhead, all maintenance, field repairs, fuel, lubricants, tires, OSHA equipment
and other costs incidental to operation. Standby equipment costs are not eligible.
Equipment must be in actual operation performing eligible work in order for reimbursement to be eligible. LABOR COSTS OF OPERATOR ARE
NOT INCLUDED in the rates and should be approved separately from equipment costs.
Information regarding the use of the Schedule is contained in 44 CFR § 206.228 Allowable Costs. Rates for equipment not listed will be furnished by
FEMA upon request. Any appeals shall be in accordance with 44 CFR § 206.206 Appeals.
THESE RATES ARE APPLICABLE TO MAJOR DISASTERS AND EMERGENCIES DECLARED BY THE PRESIDENT ON OR AFTER
SEPTEMBER 15, 2010.
Cost
Code
Equipment Specs Size HP Notes Unit Rate
8490 Aerial Lift, Self-Propelled
8491 Aerial Lift, Self-Propelled
8492 Aerial Lift, Self-Propelled
8493 Aerial Lift, Self-Propelled
8494 Aerial Lift, Self-Propelled
8486 Aerial Lift, Truck Mntd
Max. Platform
Height
Max. Platform
Height
Max. Platform
Height
Max. Platform
Height
Max. Platform
Height
Max. Platform
Height
37 ft to 15 Articulated, Telescoping, Scissor. hour $8.25
60 ft to 30 Articulated, Telescoping, Scissor. hour $12.25
70 ft to 50 Articulated, Telescoping, Scissor. hour $21.00
125 ft to 85 Articulated and Telescoping. hour $55.00
150 ft to 130 Articulated and Telescoping. hour $67.00
40 ft
FEMA – A - 1
Articulated and Telescoping. Add to Truck rate for total
rate.
hour $6.75
8487 Aerial Lift, Truck Mntd Max. Platform 61 ft Articulated and Telescoping. Add to Truck rate for total hour $12.25

8488 Aerial Lift, Truck Mntd
8489 Aerial Lift, Truck Mntd
Height
Max. Platform
Height
Max. Platform
Height
80 ft
100 ft
rate.
FEMA – A - 2
Articulated and Telescoping. Add to Truck rate for total
rate.
Articulated and Telescoping. Add to Truck rate for total
rate.
hour $23.50
hour $34.00
8010 Air Compressor Air Delivery 41 cfm to 10 Hoses included. hour $1.50
8011 Air Compressor Air Delivery 103 cfm to 30 Hoses included. hour $7.00
8012 Air Compressor Air Delivery 130 cfm to 50 Hoses included. hour $9.25
8013 Air Compressor Air Delivery 175 cfm to 90 Hoses included. hour $20.00
8014 Air Compressor Air Delivery 400 cfm to 145 Hoses included. hour $27.50
8015 Air Compressor Air Delivery 575 cfm to 230 Hoses included. hour $45.50
8016 Air Compressor Air Delivery 1100 cfm to 355 Hoses included. hour $51.00
8017 Air Compressor Air Delivery 1600 cfm to 500 Hoses included. hour $80.00
8040 Ambulance to 150 hour $25.50
8041 Ambulance to 210 hour $32.50
8060 Auger, Portable Hole Diameter 16 in to 6 hour $1.30
8061 Auger, Portable Hole Diameter 18 in to 13 hour $3.50
8062 Auger, Tractor Mntd
Max. Auger
Diameter
36 in to 13
8063 Auger, Truck Mntd Max. Auger Size 24 in to 100
Includes digger, boom and mounting hardware. Add to
Tractor rate for total rate.
Includes digger, boom and mounting hardware. Add to
Truck rate for total rate.
hour $1.30
hour $29.00
8070 Automobile to 130 Transporting people. mile $0.50
8071 Automobile to 130 Transporting cargo. hour $13.00
8072 Automobile, Police to 250 Patrolling. mile $0.60
8073 Automobile, Police to 250 Stationary with engine running. hour $16.25
8110 Barge, Deck Size 50'x35'x7.25' hour $34.00
8111 Barge, Deck Size 50'x35'x9' hour $49.00
8112 Barge, Deck Size 120'x45'x10' hour $60.00
8113 Barge, Deck Size 160'x45'x11' hour $75.00
8050 Board, Arrow to 8 Trailer Mounted. hour $3.15

8051 Board, Message to 5 Trailer Mounted. hour $8.50
8133 Boat, Push Size 45'x21'x6' to 435 Flat hull. hour $150.00
8134 Boat, Push Size 54'x21'x6' to 525 Flat hull. hour $200.00
8135 Boat, Push Size 58'x24'x7.5' to 705 Flat hull. hour $250.00
8136 Boat, Push Size 64'x25'x8' to 870 Flat hull. hour $300.00
8130 Boat, Row Heavy duty. hour $0.85
8131 Boat, Runabout Size 13'x5' to 50 Outboard. hour $14.00
8132 Boat, Tender Size 14'x7' to 100 Inboard with 360 degree drive. hour $26.00
8120 Boat, Tow Size 55'x20'x5' to 870 Steel. hour $250.00
8121 Boat, Tow Size 60'x21'x5'
8122 Boat, Tow Size 70'x30'x7.5'
8123 Boat, Tow Size 120'x34'x8'
to
1050
to
1350
to
2000
FEMA – A - 3
Steel. hour $300.00
Steel. hour $450.00
Steel. hour $830.00
8140 Boat, Tug Length 16 ft to 100 hour $33.50
8141 Boat, Tug Length 18 ft to 175 hour $53.00
8142 Boat, Tug Length 26 ft to 250 hour $65.00
8143 Boat, Tug Length 40 ft to 380 hour $150.00
8144 Boat, Tug Length 51 ft to 700 hour $225.00
8419
Breaker, Pavement, Hand-
Held
Weight 25-90 lb hour $0.65
8420 Breaker, Pavement to 70 hour $31.25
8150 Broom, Pavement Broom Length 72 in to 35 hour $12.30
8151 Broom, Pavement Broom Length 96 in to 100 hour $19.75
8153 Broom, Pavement, Mntd Broom Length 72 in to 18 Add to Prime Mover rate for total rate. hour $6.00
8154 Broom, Pavement, Pull Broom Length 84 in to 20 Add to Prime Mover rate for total rate. hour $10.25
8270 Bucket, Clamshell Capacity 1.0 cy Includes teeth. Does not include Clamshell & Dragline. hour $3.60
8271 Bucket, Clamshell Capacity 2.5 cy Includes teeth. Does not include Clamshell & Dragline. hour $6.75
8272 Bucket, Clamshell Capacity 5.0 cy Includes teeth. Does not include Clamshell & Dragline. hour $11.25

8273 Bucket, Clamshell Capacity 7.5 cy Includes teeth. Does not include Clamshell & Dragline. hour $14.50
8275 Bucket, Dragline Capacity 2.0 cy Does not include Clamshell & Dragline. hour $2.90
8276 Bucket, Dragline Capacity 5.0 cy Does not include Clamshell & Dragline. hour $6.50
8277 Bucket, Dragline Capacity 10 cy Does not include Clamshell & Dragline. hour $10.50
8278 Bucket, Dragline Capacity 14 cy Does not include Clamshell & Dragline. hour $13.50
8180 Bus to 150 hour $20.00
8181 Bus to 210 hour $23.00
8182 Bus to 300 hour $27.00
8190 Chain Saw Bar Length 16 in hour $1.75
8191 Chain Saw Bar Length 25 in hour $3.20
8192 Chain Saw, Pole Bar Size 18 in hour $1.60
8200 Chipper, Brush
8201 Chipper, Brush
8202 Chipper, Brush
8203 Chipper, Brush
8204 Chipper, Brush
8210
8211
8212
8712
8713
Clamshell & Dragline,
Crawler
Clamshell & Dragline,
Crawler
Clamshell & Dragline,
Truck
Cleaner, Sewer/Catch
Basin
Cleaner, Sewer/Catch
Basin
Chipping
Capacity
Chipping
Capacity
Chipping
Capacity
Chipping
Capacity
Chipping
Capacity
6 in to 35 Trailer Mounted. hour $7.50
9 in to 65 Trailer Mounted. hour $16.00
12 in to 100 Trailer Mounted. hour $21.75
15 in to 125 Trailer Mounted. hour $30.75
18 in to 200 Trailer Mounted. hour $45.50
149,999 lb to 235 Bucket not included in rate. hour $86.00
250,000 lb to 520 Bucket not included in rate. hour $121.00
to 240 Bucket not included in rate. hour $130.00
Hopper Capacity 5 cy Truck Mounted. Add to Truck rate for total rate. hour $16.00
Hopper Capacity 14 cy Truck Mounted. Add to Truck rate for total rate. hour $21.50
8220 Compactor to 10 hour $11.00
FEMA – A - 4

8221
8222
8223
Compactor, Towed,
Vibratory Drum
Compactor, Vibratory,
Drum
Compactor, Pneumatic,
Wheel
to 45 hour $17.50
to 75 hour $25.00
to 100 hour $29.00
8225 Compactor, Sanitation to 300 hour $96.00
8226 Compactor, Sanitation to 400 hour $163.00
8227 Compactor, Sanitation to 535 hour $225.00
8228
8229
8500 Crane
8501 Crane
8502 Crane
8503 Crane
8504 Crane
Compactor, Towed,
Pneumatic, Wheel
Compactor, Towed, Drum
Static
8496 Crane, Truck Mntd
8497 Crane, Truck Mntd
8498 Crane, Truck Mntd
Max. Lift
Capacity
Max. Lift
Capacity
Max. Lift
Capacity
Max. Lift
Capacity
Max. Lift
Capacity
Max. Lift
Capacity
Max. Lift
Capacity
Max. Lift
Capacity
10000 lb Add to Prime Mover rate for total rate. hour $7.50
20000 lb Add to Prime Mover rate for total rate. hour $12.25
8 MT to 80 hour $27.00
15 MT to 150 hour $55.00
50 MT to 200 hour $95.00
70 MT to 300 hour $155.00
110 MT to 350 hour $220.00
24000 lb Add to Truck rate for total rate. hour $10.00
36000 lb Add to Truck rate for total rate. hour $16.00
60000 lb Add to Truck rate for total rate. hour $30.00
8195 Cutter, Brush Cutter Size 8 ft to 150 hour $90.00
8196 Cutter, Brush Cutter Size 8 ft to 190 hour $100.00
8197 Cutter, Brush Cutter Size 10 ft to 245 hour $120.00
FEMA – A - 5

8670 Derrick, Hydraulic Digger
8671 Derrick, Hydraulic Digger
Max. Boom
Length
Max. Boom
Length
60 ft
90 ft
8580 Distributor, Asphalt Tank Capacity 500 gal
8581 Distributor, Asphalt Tank Capacity 1000 gal
8582 Distributor, Asphalt Tank Capacity 4000 gal
FEMA – A - 6
Includes hydraulic pole alignment attachment. Add to
Truck rate.
Includes hydraulic pole alignment attachment. Add to
Truck rate.
Trailer Mounted. Includes burners, insulated tank, and
circulating spray bar.
Truck Mounted. Includes burners, insulated tank, and
circulating spray bar. Add to Truck rate.
Truck Mounted. Includes burners, insulated tank, and
circulating spray bar. Add to Truck rate.
hour $21.00
hour $39.00
hour $12.00
hour $13.00
hour $25.00
8250 Dozer, Crawler to 75 hour $31.00
8251 Dozer, Crawler to 105 hour $40.00
8252 Dozer, Crawler to 160 hour $65.00
8253 Dozer, Crawler to 250 hour $80.00
8254 Dozer, Crawler to 360 hour $135.00
8255 Dozer, Crawler to 565 hour $250.00
8256 Dozer, Crawler to 850 hour $340.00
8260 Dozer, Wheel to 300 hour $55.00
8261 Dozer, Wheel to 400 hour $110.00
8262 Dozer, Wheel to 500 hour $150.00
8263 Dozer, Wheel to 625 hour $200.00
8280 Excavator, Hydraulic Bucket Capacity 0.5 cy to 45 Crawler, Truck & Wheel. Includes bucket. hour $18.00
8281 Excavator, Hydraulic Bucket Capacity 1.0 cy to 90 Crawler, Truck & Wheel. Includes bucket. hour $39.00
8282 Excavator, Hydraulic Bucket Capacity 1.5 cy to 160 Crawler, Truck & Wheel. Includes bucket. hour $65.00
8283 Excavator, Hydraulic Bucket Capacity 2.5 cy to 265 Crawler, Truck & Wheel. Includes bucket. hour $120.00
8284 Excavator, Hydraulic Bucket Capacity 4.5 cy to 420 Crawler, Truck & Wheel. Includes bucket. hour $200.00
8285 Excavator, Hydraulic Bucket Capacity 7.5 cy to 650 Crawler, Truck & Wheel. Includes bucket. hour $240.00
8286 Excavator, Hydraulic Bucket Capacity 12 cy
to
1000
Crawler, Truck & Wheel. Includes bucket. hour $400.00
8240 Feeder, Grizzly to 35 hour $17.00
8241 Feeder, Grizzly to 55 hour $30.00

8242 Feeder, Grizzly to 75 hour $44.00
8300 Fork Lift Capacity 6000 lb to 60 hour 11,75
8301 Fork Lift Capacity 12000 lb to 90 hour $17.00
8302 Fork Lift Capacity 18000 lb to 140 hour $23.00
8303 Fork Lift Capacity 50000 lb to 215 hour $50.00
8310 Generator Prime Output 5.5 kW to 10 hour $3.25
8311 Generator Prime Output 16 kW to 25 hour $8.00
8312 Generator Prime Output 43 kW to 65 hour $17.00
8313 Generator Prime Output 100 kW to 125 hour $34.00
8314 Generator Prime Output 150 kW to 240 hour $50.00
8315 Generator Prime Output 210 kW to 300 hour $60.00
8316 Generator Prime Output 280 kW to 400 hour $85.00
8317 Generator Prime Output 350 kW to 500 hour $95.00
8318 Generator Prime Output 530 kW to 750 hour $150.00
8319 Generator Prime Output 710 kW
8320 Generator Prime Output 1100 kW
8321 Generator Prime Output 2500 kW
to
1000
to
1500
to
3000
FEMA – A - 7
hour $200.00
hour $375.00
hour $500.00
8755 Golf Cart Capacity 2 person hour $3.20
8330 Graders Moldboard Size 10 ft to 110 Includes Rigid and Articulate equipment. hour $34.50
8331 Graders Moldboard Size 12 ft to 150 Includes Rigid and Articulate equipment. hour $58.00
8332 Graders Moldboard Size 14 ft to 225 Includes Rigid and Articulate equipment. hour $70.00
8350 Hose, Discharge Diameter 3 in Per 25 foot length. Includes couplings. hour $0.13
8351 Hose, Discharge Diameter 4 in Per 25 foot length. Includes couplings. hour $0.19
8352 Hose, Discharge Diameter 6 in Per 25 foot length. Includes couplings. hour $0.50
8353 Hose, Discharge Diameter 8 in Per 25 foot length. Includes couplings. hour $0.75
8354 Hose, Discharge Diameter 12 in Per 25 foot length. Includes couplings. hour $1.35
8355 Hose, Discharge Diameter 16 in Per 25 foot length. Includes couplings. hour $2.20

8356 Hose, Suction Diameter 3 in Per 25 foot length. Includes couplings. hour $0.23
8357 Hose, Suction Diameter 4 in Per 25 foot length. Includes couplings. hour $0.43
8358 Hose, Suction Diameter 6 in Per 25 foot length. Includes couplings. hour $0.90
8359 Hose, Suction Diameter 8 in Per 25 foot length. Includes couplings. hour $1.35
8360 Hose, Suction Diameter 12 in Per 25 foot length. Includes couplings. hour $2.45
8361 Hose, Suction Diameter 16 in Per 25 foot length. Includes couplings. hour $3.90
8517 Jackhammer (Dry) Weight Class 25-45 lb hour $1.00
8518 Jackhammer (Wet) Weight Class 30-55 lb hour $1.15
8380 Loader, Crawler Bucket Capacity 0.5 cy to 32 Includes bucket. hour $11.50
8381 Loader, Crawler Bucket Capacity 1 cy to 60 Includes bucket. hour $19.00
8382 Loader, Crawler Bucket Capacity 2 cy to 118 Includes bucket. hour $42.00
8383 Loader, Crawler Bucket Capacity 3 cy to 178 Includes bucket. hour $76.00
8384 Loader, Crawler Bucket Capacity 4 cy to 238 Includes bucket. hour $115.00
8540 Loader, Skid-Steer
8541 Loader, Skid-Steer
8542 Loader, Skid-Steer
Operating
Capacity
Operating
Capacity
Operating
Capacity
1000 lb to 35 hour $11.00
2000 lb to 65 hour $18.00
3000 lb to 85 hour $22.00
8401 Loader, Tractor, Wheel to 81 hour $25.00
8390 Loader, Wheel Bucket Capacity 0.5 cy to 38 hour $15.50
8391 Loader, Wheel Bucket Capacity 1 cy to 60 hour $21.50
8392 Loader, Wheel Bucket Capacity 2 cy to 105 hour $28.75
8393 Loader, Wheel Bucket Capacity 3 cy to 152 hour $40.00
8394 Loader, Wheel Bucket Capacity 4 cy to 200 hour $52.00
8395 Loader, Wheel Bucket Capacity 5 cy to 250 hour $66.00
8396 Loader, Wheel Bucket Capacity 6 cy to 305 hour $82.00
8397 Loader, Wheel Bucket Capacity 7 cy to 360 hour $95.00
8398 Loader, Wheel Bucket Capacity 8 cy to 530 hour $140.00
8570 Loader-Backhoe, Wheel Loader Bucket 0.5 cy to 40 Loader and Backhoe Buckets included. hour $14.75
FEMA – A - 8

8571 Loader-Backhoe, Wheel
8572 Loader-Backhoe, Wheel
8573 Loader-Backhoe, Wheel
8410 Mixer, Concrete Portable
8411 Mixer, Concrete Portable
8412
8413
Mixer, Concrete, Trailer
Mntd
Mixer, Concrete, Trailer
Mntd
Capacity
Loader Bucket
Capacity
Loader Bucket
Capacity
Loader Bucket
Capacity
Batching
Capacity
Batching
Capacity
Batching
Capacity
Batching
Capacity
1 cy to 70 Loader and Backhoe Buckets included. hour $23.50
1.5 cy to 95 Loader and Backhoe Buckets included. hour $33.00
1.75 cy to 115 Loader and Backhoe Buckets included. hour $38.00
10 cft hour $3.25
12 cft hour $4.25
11 cft to 10 hour $8.75
16 cft to 25 hour $15.25
8075 Motorcycle, Police mile $0.35
8633 Mulcher, Trailer Mntd
8634 Mulcher, Trailer Mntd
8635 Mulcher, Trailer Mntd
Working
Capacity
Working
Capacity
Working
Capacity
7 tph to 35 hour $10.25
10 tph to 55 hour $15.75
20 tph to 120 hour $24.75
8430 Paver, Asphalt, Towed Does not include Prime Mover. hour $7.00
8431 Paver, Asphalt to 50 Includes wheel and crawler equipment. hour $65.00
8432 Paver, Asphalt to 125 Includes wheel and crawler equipment. hour $115.00
8433 Paver, Asphalt to 175 Includes wheel and crawler equipment. hour $125.00
8434 Paver, Asphalt to 250 Includes wheel and crawler equipment. hour $140.00
8436 Pick-up, Asphalt to 110 hour $55.00
8437 Pick-up, Asphalt to 150 hour $83.00
8438 Pick-up, Asphalt to 200 hour $110.00
8439 Pick-up, Asphalt to 275 hour $140.00
8660 Plow, Cable Plow Depth 24 in to 30 hour $10.25
FEMA – A - 9

8661 Plow, Cable Plow Depth 36 in to 65 hour $27.75
8662 Plow, Cable Plow Depth 48 in to 110 hour $31.75
8450 Plow, Snow, Grader Mntd Width to 10 ft Add to Grader for total rate. hour $16.00
8451 Plow, Snow, Grader Mntd Width to 14 ft Add to Grader for total rate. hour $24.00
8452 Plow, Snow, Truck Mntd Width to 15 ft Add to Truck rate for total rate. hour $10.75
8453 Plow, Snow, Truck Mntd Width to 15 ft With leveling wing. Add to Truck rate for total rate. hour $18.50
8470 Pump to 4 Does not include Hoses. hour $2.15
8471 Pump to 6 Does not include Hoses. hour $3.20
8472 Pump to 10 Does not include Hoses. hour $4.10
8473 Pump to 15 Does not include Hoses. hour $7.75
8474 Pump to 25 Does not include Hoses. hour $9.25
8475 Pump to 40 Does not include Hoses. hour $16.00
8476 Pump to 60 Does not include Hoses. hour $18.75
8477 Pump to 95 Does not include Hoses. hour $26.50
8478 Pump to 140 Does not include Hoses. hour $31.00
8479 Pump to 200 Does not include Hoses. hour $36.00
8480 Pump to 275 Does not include Hoses. hour $80.00
8481 Pump to 350 Does not include Hoses. hour $95.00
8482 Pump to 425 Does not include Hoses. hour $120.00
8483 Pump to 500 Does not include Hoses. hour $135.00
8484 Pump to 575 Does not include Hoses. hour $155.00
8485 Pump to 650 Does not include Hoses. hour $180.00
8510 Saw, Concrete Blade Diameter 14 in to 14 hour $6.00
8511 Saw, Concrete Blade Diameter 26 in to 35 hour $13.50
8512 Saw, Concrete Blade Diameter 48 in to 65 hour $23.00
8513 Saw, Rock to 100 hour $30.00
8514 Saw, Rock to 200 hour $60.00
8521 Scraper Scraper Capacity 16 cy to 250 hour $90.00
8522 Scraper Scraper Capacity 23 cy to 365 hour $130.00
FEMA – A - 10

8523 Scraper Scraper Capacity 34 cy to 475 hour $200.00
8524 Scraper Scraper Capacity 44 cy to 600 hour $240.00
8560 Snow Blower Capacity 2,000 tph to 400 hour $140.00
8561 Snow Blower Capacity 2,500 tph to 500 hour $160.00
8562 Snow Blower Capacity 3,500 tph to 600 hour $180.00
8550
8551
8552
8553
8558
8559
Snow Blower, Truck
Mntd
Snow Blower, Truck
Mntd
Snow Blower, Truck
Mntd
Snow Blower, Truck
Mntd
Snow Thrower, Walk
Behind
Snow Thrower, Walk
Behind
8630 Sprayer, Seed
8631 Sprayer, Seed
8632 Sprayer, Seed
Capacity 600 tph to 75 Does not include Truck. hour $37.50
Capacity 1400 tph to 200 Does not include Truck. hour $70.00
Capacity 2000 tph to 340 Does not include Truck. hour $110.00
Capacity 2500 tph to 400 Does not include Truck. hour $120.00
Cutting Width 25 in to 5 hour $3.25
Cutting Width 60 in to 15 hour $7.00
Working
Capacity
Working
Capacity
Working
Capacity
750 gal to 30
1250 gal to 50
3500 gal to 115
8458 Spreader, Chemical Capacity 5 cy to 4
8423 Spreader, Chip
8424 Spreader, Chip
Spread Hopper
Width
Spread Hopper
Width
FEMA – A - 11
Trailer & Truck mounted. Does not include Prime
Mover.
Trailer & Truck mounted. Does not include Prime
Mover.
Trailer & Truck mounted. Does not include Prime
Mover.
Trailer & Truck mounted. Does not include Prime
Mover.
hour $9.75
hour $15.00
hour $25.75
hour $4.00
12.5 ft to 152 hour $50.00
16.5 ft to 215 hour $80.00
8425 Spreader, Chip, Mntd Hopper Size 8 ft to 8 Trailer & Truck mounted. hour $3.30
8455 Spreader, Sand Mounting
Tailgate,
Chassis
hour $3.30

8456 Spreader, Sand Mounting Dump Body hour $5.50
8457 Spreader, Sand Mounting Truck (10 yd) hour $7.50
8440 Striper Paint Capacity 40 gal to 22 hour $8.75
8441 Striper Paint Capacity 90 gal to 60 hour $19.00
8442 Striper Paint Capacity 120 gal to 122 hour $37.00
8445 Striper, Truck Mntd Paint Capacity 120 gal to 460 hour $70.00
8446 Striper, Walk-behind Paint Capacity 12 gal hour $3.35
8157 Sweeper, Pavement to 110 hour $59.00
8158 Sweeper, Pavement to 230 hour $74.00
8590 Trailer, Dump Capacity 20 cy Does not include Prime Mover. hour $8.00
8591 Trailer, Dump Capacity 30 cy Does not include Prime Mover. hour $14.00
8600 Trailer, Equipment Capacity 30 ton hour $10.25
8601 Trailer, Equipment Capacity 40 ton hour $12.50
8602 Trailer, Equipment Capacity 60 ton hour $15.00
8603 Trailer, Equipment Capacity 120 ton hour $25.00
8640 Trailer, Office Trailer Size 8' x 24' hour $1.70
8641 Trailer, Office Trailer Size 8' x 32' hour $1.75
8642 Trailer, Office Trailer Size 10' x 32' hour $2.60
8610 Trailer, Water Tank Capacity 4000 gal
8611 Trailer, Water Tank Capacity 6000 gal
8612 Trailer, Water Tank Capacity 10000 gal
8613 Trailer, Water Tank Capacity 14000 gal
8650 Trencher to 40
8651 Trencher to 85
FEMA – A - 12
Includes a centrifugal pump with sump and a rear
spraybar.
Includes a centrifugal pump with sump and a rear
spraybar.
Includes a centrifugal pump with sump and a rear
spraybar.
Includes a centrifugal pump with sump and a rear
spraybar.
Walk-behind, Crawler & Wheel Mounted. Chain and
Wheel.
Walk-behind, Crawler & Wheel Mounted. Chain and
Wheel.
hour $11.00
hour $14.00
hour $16.50
hour $20.50
hour $11.75
hour $25.00
8290 Trowel, Concrete Diameter 48 in to 12 hour $4.50

8680 Truck, Concrete Mixer Mixer Capacity 13 cy to 300 hour $75.00
8720 Truck, Dump Struck Capacity 8 cy to 220 hour $35.00
8721 Truck, Dump Struck Capacity 10 cy to 320 hour $45.00
8722 Truck, Dump Struck Capacity 12 cy to 400 hour $60.00
8723 Truck, Dump Struck Capacity 18 cy to 400 hour $65.00
8724
Truck, Dump, Off
Highway
Struck Capacity 28 cy to 450 hour $105.00
8690 Truck, Fire Pump Capacity 1000 gpm hour $70.00
8691 Truck, Fire Pump Capacity 1250 gpm hour $80.00
8692 Truck, Fire Pump Capacity 1500 gpm hour $85.00
8693 Truck, Fire Pump Capacity 2000 gpm hour $90.00
8694 Truck, Fire Ladder Ladder length 75 ft hour $125.00
8695 Truck, Fire Ladder Ladder length 150 ft hour $150.00
8700 Truck, Flatbed Maximum Gvw 15000 lb to 200 hour $20.00
8701 Truck, Flatbed Maximum Gvw 25000 lb to 275 hour $22.00
8702 Truck, Flatbed Maximum Gvw 30000 lb to 300 hour $25.00
8703 Truck, Flatbed Maximum Gvw 45000 lb to 380 hour $43.00
8730 Truck, Garbage Capacity 25 cy to 255 hour $47.00
8731 Truck, Garbage Capacity 32 cy to 325 hour $55.00
8800 Truck, Pickup Transporting people. mile $0.50
8801 Truck, Pickup ½ ton hour $14.00
8802 Truck, Pickup 1 ton hour $20.00
8803 Truck, Pickup 1¼ ton hour $22.00
8804 Truck, Pickup 1½ ton hour $25.00
8805 Truck, Pickup 1¾ ton hour $30.00
8790 Truck, Tractor 4 x 2 30000 lb to 220 hour $32.00
8791 Truck, Tractor 4 x 2 45000 lb to 310 hour $45.00
8792 Truck, Tractor 6 x 4 50000 lb to 400 hour $55.00
8780 Truck, Water Tank Capacity 2500 gal to 175 Include pump and rear spray system. hour $31.00
8781 Truck, Water Tank Capacity 4000 gal to 250 Include pump and rear spray system. hour $42.00
FEMA – A - 13

8620 Tub Grinder to 440 hour $85.00
8621 Tub Grinder to 630 hour $120.00
8622 Tub Grinder to 760 hour $150.00
8623 Tub Grinder
to
1000
hour $270.00
8753 Vehicle, Recreational to 10 hour $3.00
8750 Vehicle, Small to 30 hour $7.00
8761 Vibrator, Concrete to 4 hour $1.15
8770 Welder, Portable to 16 Includes ground cable and lead cable. hour $5.00
8771 Welder, Portable to 34 Includes ground cable and lead cable. hour $11.50
8772 Welder, Portable to 50 Includes ground cable and lead cable. hour $16.00
8773 Welder, Portable to 80 Includes ground cable and lead cable. hour $22.00
FEMA – A - 14

FEDERAL EMERGENCY MANAGEMENT AGENCY
FORCE ACCOUNT EQUIPMENT SUMMARY RECORD
Page
of
1. APPLICANT 2. PAID 3. PW # 4. DISASTER NUMBER
5. LOCATION/SITE 6. CATEGORY 7. PERIOD COVERING
to
8. DESCRIPTION OF WORK PERFORMED
TYPE OF EQUIPMENT
OPERATOR'S
NAME
DATES AND HOURS USED EACH DAY
COSTS
INDICATE SIZE, CAPACITY, HORSEPOWER,
MAKE AND MODEL AS APPROPRIATE
EQUIPMENT
CODE NUMBER
DATE
TOTAL
HOURS
EQUIPMENT
RATE
TOTAL
COST
HOURS $ $
HOURS $ $
HOURS $ $
HOURS $ $
HOURS $ $
HOURS $ $
HOURS $ $
GRAND TOTALS $
I CERTIFY THAT THE ABOVE INFORMATION WAS OBTAINED FROM PAYROLL RECORDS, INVOICES, OR OTHER DOCUMENTS THAT ARE AVAILABLE FOR AUDIT.
CERTIFIED TITLE DATE
FEMA Form 90-127, NOV 98
FEMA – B – 1

FORCE ACCOUNT EQUIPMENT SUMMARY RECORD INSTRUCTIONS
Force account is the term to refer to our own personnel and equipment. Keep the following points in mind when
compiling force account labor information:
Complete the Record as Follows
1. Applicant: Enter your organization’s name.
2. PAID: Enter the computer tracking number that FEMA assigns to your organization. Your Public Assistance
Coordinator can tell you what it is if you don’t know it.
3. PW #: Enter the project number that you have assigned to this project. If you know the project number
assigned by FEMA, use that number
4. Disaster Number: Enter the declaration number for this disaster here. The Public Assistance Coordinator
can tell you what it is if you don’t know it.
5. Location/Site: Enter physical address or location of project.
6. Category: Enter category of work, if known.
7. Period Covering: Enter time period referenced for the information contained on this sheet.
8. Description of Work Performed: Briefly describe the type of work that was performed.
• Type of Work Performed: Enter a brief description of the equipment, including the rated
horsepower or capacity of the equipment. Be sure to include this information if you also use a trade
name or common name to describe the equipment, e.g., Ditch Witch.
• FEMA Code: Enter the FEMA cost code for the equipment.
• Operator’s Name: Enter the equipment operator’s name.
• Date/Hours Used: Enter the dates and hours the equipment was used on the project.
• Total Hours: Enter the total hours equipment was in use.
• Equipment Rate: Enter the hourly cost to use the equipment.
• Total Cost: Multiply the number in the Total Hours block by the number in the Equipment Rate
block and enter the results here.
• Grand Totals: Add the numbers in the Total Hours blocks and Total Cost blocks enter the results
here.
FEMA – B – 2

FEDERAL EMERGENCY MANAGEMENT AGENCY
MATERIALS SUMMARY RECORD
Page
of
1. APPLICANT 2. PAID 3. PW # 4. DISASTER NUMBER
5. LOCATION/SITE 6. CATEGORY 7. PERIOD COVERING
8. DESCRIPTION OF WORK PERFORMED
To
VENDOR DESCRIPTION QUAN. UNIT
PRICE
TOTAL
PRICE
DATE
PURCHASED
DATE USED
INFO FROM
(CHECK ONE)
$ $
INVOICE
STOCK
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
GRAND TOTAL $
I CERTIFY THAT THE ABOVE INFORMATION WAS OBTAINED FROM PAYROLL RECORDS, INVOICES, OR OTHER DOCUMENTS THAT ARE AVAILABLE FOR AUDIT.
CERTIFIED TITLE DATE
FEMA Form 90-124, NOV 98
FEMA – C – 1

MATERIALS RECORD SUMMARY INSTRUCTIONS
This form is used to record the costs of supplies and materials purchased in response to the disaster or used to repair
damages caused by the disaster.
Complete the Record as Follows:
1. Applicant: Enter your organization’s name.
2. PAID: Enter the computer tracking number that FEMA assigns to your organization. Your Public Assistance
Coordinator can tell you what it is if you don’t know it.
3. PW#: Enter the project number that you have assigned to this project. If you know the project number
assigned by FEMA, use that number.
4. Disaster Number: Enter the disaster number for this disaster here. The Public Assistance Coordinator can
tell you what it is if you don’t know it.
5. Location/Site: Enter the physical address or location of project.
6. Category: Enter category of work, if known.
7. Period Covering: Enter time period referenced for the information contained on this sheet.
8. Description of Work Performed: Briefly describe the type of work that was performed.
• Vendor: Enter the name of the supplier if the material was bought specifically as a result of the
disaster.
• Quantity: Enter amount of material used (e.g., number, tonnage, etc.).
• Date Purchased: Enter the date on the invoice.
• Date Used: Enter date actually used/installed.
• Info From: Check whether information entered on the form was obtained from actual invoice or if
material was taken from stock on hand.
Grand Total: Add the numbers in the Total Priceblocks and enter the results here.
FEMA – C – 2

FEDERAL EMERGENCY MANAGEMENT AGENCY
RENTED EQUIPMENT SUMMARY RECORD
Page
of
1. APPLICANT
City of St. Petersburg
2. PAID 3. PW # 4. DISASTER NUMBER
5. LOCATION/SITE 6. CATEGORY 7. PERIOD COVERING
8. DESCRIPTION OF WORK PERFORMED
To
TYPE OF EQUIPMENT
Indicate size, capacity, horsepower, make
and model as appropriate
DATES AND
HOURS USED
RATE PER HOUR TOTAL COST VENDOR INVOICE
NO.
DATE AND
AMOUNT PAID
CHECK NO.
W/OPR
W/OUT OPR
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
I CERTIFY THAT THE ABOVE INFORMATION WAS OBTAINED FROM PAYROLL RECORDS, INVOICES, OR OTHER DOCUMENTS THAT ARE AVAILABLE FOR AUDIT.
CERTIFIED TITLE DATE
FEMA Form 90-125, NOV 98
FEMA – D – 1

RENTED EQUIPMENT SUMMARY RECORDS INSTRUCTIONS
This form is used to record the costs of equipment that you had to rent or lease to respond to the disaster or to be
used in making repairs to damages caused by the disaster.
Complete the Record as Follows:
1. Applicant: Enter your organization’s name.
2. PAID: Enter the computer tracking number that FEMA assigns to your organization. Your Public Assistance
Coordinator can tell you what it is if you don’t know it.
3. PW#: Enter the project number that you have assigned to this project. If you know the project number
assigned by FEMA, use that number.
4. Disaster Number: Enter the disaster number for this disaster here. The Public Assistance Coordinator can
tell you what it is if you don’t know it.
5. Location/Site: Enter the physical address or location of project.
6. Category: Enter category of work, if known.
7. Period Covering: Enter time period referenced for the information contained on this sheet.
8. Description of Work Performed: Briefly describe the type of work that was performed.
• Type of Equipment: Enter a brief description of the equipment that you leased or rented, including
the rated horsepower or capacity of the equipment. Be sure to include this information if you also use
a trade name or common name to describe the equipment, e.g., Ditch Witch.
• Date/Hours Used: Enter the dates and hours the equipment was used on the project.
• Rate per Hour: Enter they hourly rental or lease cost of the equipment. Indicate if the equipment
was rented on a daily, weekly, or monthly rate, instead of an hourly rate. List in appropriate column
if operator costs were included.
• Total Cost: Multiply Hours Used by Hourly Rate charged and enter total cost here.
• Vendor: Enter the name of the company that rented or leased the equipment to you.
• Invoice Number: Enter billing invoice number.
• Date/Amount Paid: Enter date of payment and amount of check.
• Check No.: List checks number that was used to pay for equipment rental.
Grand Total: Add the dollar figure from the Amount Paid blocks and enter total here
FEMA – D – 2

FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT WORKSHEET
PROJECT
WORKSHEETPROJECT
WORKSHEETPROJECT
WORKSHEETPROJECT
WORKSHEET
O.M.B. No. 3067-0151
Expires April 30, 2001
PAPERWORK BURDEN DISCLOSURE NOTICE
PAPERWORK BURDEN DISCLOSURE NOTICEPAPERWORK BURDEN DISCLOSURE NOTICEPAPERWORK BURDEN DISCLOSURE
NOTICEPAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 30 minutes. The burden estimate includes the time for reviewing instructions, searching
existing data sources, gathering and maintaining the needed data, and completing and submitting the forms. You are not required to respond to this
collection of information unless a valid OMB control number is displayed in the upper right corner of the forms. Send comments regarding the accuracy
of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Federal Emergency Management Agency,
500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (3067-0151). NOTE: Do not send your completed form to this address.
DECLARATION NO. PROJECT NO. FIPS NO. DATE CATEGORY
APPLICANT
COUNTY
LOCATION LATITUDE LONGITUDE
DAMAGE DESCRIPTION AND DIMENSIONS
SCOPE OF WORK
Does the Scope of Work change the pre-disaster conditions at the site? Yes No
Special Considerations issues included? Yes No Hazard Mitigation proposal included? Yes No
Is there insurance coverage on this facility? Yes No
PROJECT COST
ITEM
CODE
QUANTITY/UNI
UNIT PRICE
COST
PREPARED BY:
FEMA Form 90-91, SEP 98
REPLACES ALL PREVIOUS EDITIONS
TITLE:
FEMA – E – 1

FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT WORKSHEET
INSTRUCTIONS
The Project Worksheet must be completed for each identified damaged project. Projects with estimated or actual
cost of damage greater than $63,900 (FY11) are large projects. Projects with estimated or actual cost of damage
less than $63,900 (FY11) are small projects. After completing Project Worksheets, submit the worksheets to our
Public Assistance Coordinator.
Identifying Information
Declaration No.: Indicate the disaster declaration number as established by FEMA (i.e. FEMA 1136-DR-TN).
Project No.: Indicate the project designation number you establish to track the project in your system (i.e. 1, 2, 3
etc.).
FIPS No.: Indicate your FIPS number within this space. This is optional.
Date: Indicate the date the worksheet was prepared in MM/DD/YYYY format.
Category: Indicate the category of the project according to FEMA specified work categories. This is optional.
Applicant: Name of the governmental or other legal entity to which the funds will be awarded.
County: Name of the county where the damage is located. If located in multiple counties, indicate “Multi-County.”
Damage Facility: Identify the facility and describe the basic function.
Work Complete as of: Indicate the date that the work was examined in the format of MM/DD/YY and the
percentage of work completed to that date.
Location: This item can range anywhere from an “address,” “intersection of…” “1 mile south of….on...” to
“countywide.” If damages are in different locations or different counties please list each location. Include latitude
and longitude of the project if known.
Damage Description and Dimensions: Describe the disaster-related damage to the facility, including the cause of
the damage and the area of components affected.
Scope of Work: List work that has been completed, and work to be complete which is necessary to repair disasterrelated
damage. Include items recorded on the preliminary damage assessment.
Does the Scope of Work Change the Pre-Disaster Conditions of the Site: If the work described under the Scope
of Work changes the facilities conditions (i.e. increases/decreases the size or function of the facility or does not
replace damaged components in kind with like material), check Yes. If the scope of work returns the site to its
pre-disaster configuration, capacity and dimensions check No.
Special Considerations: If the project includes insurable work, and/or is affected by environmental (NEPA) or
historic concerns, check either the Yes or No box so that appropriate action can be initiated to avoid delays in
funding. Refer to Applicant Guidelines for further information.
Hazard Mitigation: If the pre-disaster conditions at the site can be changed to prevent the disaster-related damage
check Yes. If no opportunities for hazard mitigation exists, check No. Appropriate action will be initiated and
avoid delays in funding. Refer to Applicant Handbook for further information.
Is There Insurance Coverage on This Facility: Federal law requires that FEMA be notified of any entitlement for
proceeds to repair disaster-related damages, from insurance of any other source. Check Yes if any funding or
proceeds can be received for the work within the Scope of Work from any source besides FEMA
FEMA – E – 2

Project Cost
Item: Indicate the item number on the column (i.e. 1, 2, 3, etc.). Use additional forms as necessary to include all
items.
Code: If using the FEMA cost codes, place the appropriate number here.
Narrative: Indicate the work, material or service that best describes the work (i.e. “force account labor overtime,”
“42 in. Dia. RCP,” “sheet rock replacement, etc.).
Quantity/Unit: List the amount of units and the unit of measure (“48/cy,” “32/lf”, “6/ea’” etc.).
Unit Price: Indicate the price per unit.
Cost: This item can be developed from cost to date, contracts, bids, applicant’s experience in that particular repair
work, books which lend themselves to work estimates, such as RS Means, or by using cost codes supplied by
FEMA.
Total Cost: Record total cost of the project.
Prepared By: Record the name and title of the person completing the Project Worksheet.
Record Requirements
Please review the Applicant Handbook for detailed instructions and examples.
For all completed work, the applicant must keep the following records:
• Force account labor documentation sheets identifying the employee, hours worked, date and location.
• Force account equipment documentation sheets identifying specific equipment, operator, and usage by
hour/mile and cost used.
• Material documentation sheets identifying the type of material, quantity used and cost.
• Copies of all contracts for work and any lease/rental equipment costs.
For all estimated work, keep calculations, quantity estimates, pricing information, etc. as part of the records to
document the “cost/estimate” for which funding is being requested.
FEMA – E – 3

FEDERAL EMERGENCY MANAGEMENT AGENCY
SPECIAL CONSIDERATIONS QUESTIONS
1. APPLICANT'S NAME 2. FIPS NUMBER 3. DATE
4. PROJECT NAME 5. LOCATION
Form must be filled out for each project.
1. Does the damaged facility or item of work have insurance and/or is it an insurable risk? (e.g., buildings, equipment, vehicles, etc.)
Yes No Unsure Comments
2. Is the damaged facility located within a floodplain or coastal high hazard area, or does it have an impact on a floodplain or wetland?
Yes No Unsure Comments
3, Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Unit or an Otherwise Protected Area?
Yes No Unsure Comments
4. Will the proposed facility repairs/reconstruction change the pre-disaster condition? (e.g., footprint, material, location, capacity, use or function)
Yes No Unsure Comments
5. Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance for a hazard mitigation proposal?
Yes No Unsure Comments
Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older than 50 years? Are there more, similar buildings
near the site?
Yes No Unsure Comments
7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of forestland?
Yes No Unsure Comments
8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of work?
Yes No Unsure Comments
9. Are there any other environmentally or controversial issues associated with the damaged facility and/or item of work?
Yes No Unsure Comments
FEMA Form 90-120, NOV 98
FEMA – F – 1

FEMA – Timesheet - Disaster Related Work
Name Employee #
Job Title
Pay Period Start Date
Department
Pay Period End Date
This sheet is to be used for disaster regular and overtime hours.
Equipment usage to be reported on FEMA Force Account Equipment Summary Record.
Calendar
Date
Start
Time
Stop
Time
Hours
Kronos
Hrs Code
Complete/detailed description of work activity(FEMA requires) & Work location
Total Number of Hours for the Pay Period
I certify that the above information is correct and can be validated from payroll records and/or from other documentation that is available for audit.
Employee's Signature
Supervisor's Signature
Date:
Date:
Kronos Hours Codes:
007 Disaster Regular Hours
111 Disaster Overtime
FEMA – G – 1

FHWA ER ROADWAYS WITHIN CITY LIMITS
Road No. From To Linear Feet Linear Miles
CR 688/Ulmerton Rd City Limits I-275 3,167.53 0.60
CR 686/Roosevelt Blvd N City Limits CR 687/4th St N 12,563.05 2.38
SR 600/Gandy Blvd West City Limits East City Limits 12,770.93 2.42
CR 823/83rd Ave N CR 803/Dr. MLK, Jr. St N San Martin Blvd 5,450.98 1.03
San Martin Blvd CR 823/83rd Ave N City Limits 4,783.17 0.91
77th Ave N 16th St N 1st St N 6,666.06 1.26
CR 216/62nd Ave N I-275 Bayou Grande Blvd 18,497.84 3.50
CR 202/54th Ave N I-275 1st St N 9,758.98 1.85
CR 691/Haines Rd I-275 CR 803/Dr. MLK, Jr. St N 7,920.95 1.50
CR 184/38th Ave N CR 1/Park St N 1st St N 39,657.58 7.51
30th Ave N CR 581/58th St N CR 687/4th St N 23,851.28 4.52
22 Ave N CR 1/Park St N Coffee Pot Blvd NE 42,166.53 7.99
Coffee Pot Blvd NE 22nd Ave N Beach Dr NE 2,180.01 0.41
Snell Isle Blvd Coffee Pot Blvd NE Overlook Dr NE 9,683.60 1.83
Overlook Dr NE Snell Isle Blvd Arkansas Ave NE 886.97 0.17
Arkansas Ave NE 40th Ave NE Overlook Dr NE 2,371.93 0.45
40th Ave NE 1st N Arkansas Ave NE 8,375.17 1.59
9th Ave N CR 1/Park St N 3rd St N 35,987.94 6.82
5th Ave N CR 1/Park St N Beach Dr NE 38,247.83 7.24
Pasadena Court CR 693/Pasadena Ave S SR 693/66th St N 784.77 0.15
1st Ave N CR 1/Park St N Beach Dr NE 30,746.30 5.82
CR 150/Central Ave West City Limits Beach Dr NE 38,782.36 7.35
1st Ave S CR693/Pasadena Ave S Bayshore Dr SE 32,322.23 6.12
15th Ave S West City Limits 34th St S 6,573.06 1.24
18th Ave S West City Limits SR 687/4th St S 19,797.22 3.75
CR 138/22nd Ave S West City Limits 31st St S 7,908.26 1.50
26th Ave S 34th St S CR 803/Dr. MLK, Jr. St S 10,555.05 2.00
36th Terrace S I-275 Fairway Ave S 1,168.07 0.22
Fairway Ave S 36th Terrace S Country Club Way S 5,210.57 0.99
Country Club Way S Fairway Ave S CR 803/Dr. MLK, Jr. St S 5,914.11 1.12
SR 682/Pinellas Bayway West City Limits I-275 14,249.73 2.70
54th Ave S I-275 SR 687/4th St S 13,281.62 2.52
62nd Ave S I-275 SR 687/4th St S 14,969.29 2.84
Pinellas Point Dr S 62nd Ave S SR 687/4th St S 10,609.74 2.01
Pinellas Bayway Pinellas Bayway South City Limits 7,064.08 1.34
CR 1/Park ST North City Limits CR 693/Pasadena Ave S 18,609.91 3.52
CR 693/Pasadena Ave S 66th St N South City Limits 4,747.17 0.90
SR 595/Alt 19/Tyrone Blvd N North City Limits 5th Ave N 17,245.17 3.27
SR 693/66th St North City Limits 1st Ave S 13,906.42 2.63
CR 581/58th St N North City Limits South City Limits 15,857.06 3.00
CR 611/49th St North City Limits 1st Ave S 13,793.72 2.61
US 19/34th St North City Limits I-275 32,403.66 6.14
31st St 13th Ave N Southern Terminus 28,583.89 5.41
CR 681/28th St North City Limits CR 138/22nd Ave S. 21,878.89 4.14
CR 681/28th St Roosevelt Blvd N SR 600/Gandy Blvd 12,694.67 2.40
16th St 77th Ave N 26th Ave S 35,668.74 6.76
CR 803/Dr MLK, Jr. St I-275 Pinellas Point Dr S 66,132.01 12.53
SR 687/4th St I-275 Pinellas Point Dr S 71,289.55 13.50
3rd St 5th Ave N 5th Ave S 4,572.25 0.87
1st St 79th Ave NE 8th Ave S 29,638.42 5.61
Beach Dr NE Coffee Pot Blvd NE 1st Ave S 7,832.38 1.48
I-275 96,029.00 18.20
I-175 5,319.00 1.01
I-375 6,086.00 1.15
Total Federal-aid Roads 1,007,212.70 190.78
FHWA – A – 1

FHWA – B – 1

FHWA – C – 1

Statewide Mutual Aid
Name Employee #
Pay Period Start Date
Pay Period End Date
Mission/Task #
Date
Start
Time
Stop
Time
Hours
Kronos
Hrs Code
Description/Location of Work
* Backfill Only *
Name of Deployed Employee
Total Number of Hours for the Pay Period
I certify that the above information is correct and can be validated from payroll records and/or from other documentation that is available for audit.
Employee's Signature
Supervisor's Signature
Kronos Hours Codes:
001EI - Emergency SWMA Deployed - Regular Hours
104EI - Emergency SWMA Deployed - Overtime Hours
Date:
Date:
001BF- Emergency SWMA Backfill – Regular Hours
104BF- Emergency SWMA Backfill – Overtime Hours
SMAA – A - 1