Clubs Manual 2008 - 2009 - Students' Union - University of Calgary

Clubs Manual 2011-2012
11
Chapter 3 – Club Requirements: What are
your responsibilities?
Survival Seminars
This is a mandatory annual information session that aims to educate clubs about the resources available to
them (including how to book space, access funding, etc.) and their responsibilities (primarily the
importance of club insurance, Pro-Serve/ASIP, the Master Event Agreement, waivers, and Annual
Reports). Two survival seminars are held every year (one at the beginning of each of the Fall and Winter
terms) and clubs are expected to send two representatives to one of these sessions every
year.
Failure to send two representatives to the Survival Seminar will result in the club
having all its privileges with the SU suspended.
Risk Management: Event Proposals, Insurance and Waivers
Event Proposals
Any events that involve one of the following three factors must be approved by the Students’ Union:
Alcohol
Travel outside of the city
Potential physical risk (this includes sports, such as skiing or snowboarding)
In order to have your event approved, please submit the Event Proposal Form to the CSO at least two
weeks prior to the event date. This will allow the CSO sufficient time to determine whether or not your
event may proceed, and what additional requirements (such as waivers) your club may need to fulfil. The
vast majority of events are approved, and the penalties for us discovering that you have run
events without permission are severe, so it simply doesn’t make sense to not fulfil this
requirement.
Insurance Fee
Did you know that you could be liable – could be sued – for any incident that happens at one of your club
events if you don't have insurance? Further, many bars and banquet halls will no longer allow clubs to
host events in their venues without liability insurance. By becoming an SU-sanctioned club, you are
automatically covered under our insurance policy. Note, however, that this is not travel insurance.
At the beginning of each year, each club must complete an Insurance Fee Form and submit it to the CSO.
To be covered by the SU insurance policy, a club must pay a fee to cover the cost of purchasing the
policy. This is a requirement of both the SU and the University of Calgary. The cost of the policy depends
on what type of event (alcohol or non-alcohol related event) the club will sponsor, and whether the event
will be held on- or off-campus. Insurance rates are as follows:
Alcohol related events, on- or off-campus - $50/year
Non-alcohol related events, off-campus - $25/year
Non-alcohol related events, on-campus – no charge
Clubs Manual, revised in 2011 Page 11