Clubs Manual 2008 - 2009 - Students' Union - University of Calgary

Clubs Manual 2011-2012
4
Club Discounts
At Stör, members of SU-sanctioned clubs receive 10% off all products other than newspapers, 2-for-1
candy promotions and all Calgary Transit products. You must show a valid and current club card in order
to obtain these discounts.
At Bound & Copied, with proof of club membership your club will be provided with 20% off black and
white photocopying, excluding the printing of mid-term and final exam packets and any documents that
will be sold through the club. All test packets and for-profit documents will be charged at standard copy
rates. Club members can also receive free local faxing. Please note that this discount does not extend to
any other services offered at Bound & Copied.
Every Tuesday after 5pm at The Den & Black Lounge is Clubs
Night. Upon presentation of a valid club card, you are
entitled to a 15% discount on everything.
Email and Web Accounts
Upon being sanctioned, all clubs are assigned a university –
@ucalgary.ca – email account. This email account also allows
clubs to create a webpage on the university server. If your
club chooses to have a website on the university server, a
link to your webpage can be placed on the SU website
located at http://su.ucalgary.ca/page/quality-studentlife/clubs/clubs-list.
Please contact the CSO to obtain an email
address and to have your club’s website address link created.
Clubs accessing the e-mail service agree to abide by the
University Computing Policy
(http://www.ucalgary.ca/it/policy).
Club Funding
The SU recognizes that clubs enhance and develop student
life, and funding for events whether small or large is available
to clubs. Application forms can be accessed online at
http://www.su.ucalgary.ca/clubs. All requests for funding
are subject to availability of funds.
Email accounts should be
checked regularly for two
reasons:
(1) It is the primary way the
SU communicates with your
club about your obligations.
(2) Email addresses are the
only form of information
that the CSO can give out to
the public. As such, your
email account is your
lifeline to the world outside.
If you consistently fail to
respond to email inquiries
from students and other
interested parties, we will
hear about it and may
assume that your club is no
longer active.
Club Bank Accounts and Cheques
All clubs are required to have a bank account in the name of the club. In order to open a club bank
account, you may need to contact the CSO to have a Bank Letter produced. The Bank Letter should
allow you to open an account at a bank or credit union of the club’s choice.
All funding will be distributed on a reimbursement basis with a cheque made payable to the Club
or Fraternity by name; under no circumstances will cheques be made payable to an individual.
If a Club or Fraternity fails to cash a cheque within 20 business days of the date the cheque was printed,
the Students’ Union, after making a reasonable effort to inform a Club or Fraternity that the cheque is
ready for pick up may cancel the cheque.
If the Students’ Union cancels a cheque as outlined above, it is deemed to have fulfilled its duties, and is
under no obligation to re-issue the cheque, or to approve funding for the same purpose.
Clubs Manual, revised in 2011 Page 4