Clubs Manual 2008 - 2009 - Students' Union - University of Calgary

More documents

Recommendations

Info

Clubs Manual 2011-2012 13 having events where alcohol will be served, you should familiarize yourself with it. Note especially that this policy explicitly prohibits all pub crawls. Pro-Serve/ASIP All clubs that plan on hosting events where alcohol will be served must have at least two members of their Executive Pro-Serve/ASIP (Alberta Server Intervention Program) certified. Certification involves taking an online course and then writing a multiple choice exam. The whole process takes about four hours, and can be worked on at your leisure over a six week period. It is offered free-of-charge to all members of SU-sanctioned clubs. In order to register, send the names and email addresses of the Executive members you would like certified to proserve@ucalgary.ca. You will receive an email directly from Pro-Serve/ASIP with your registration code. Once you have been certified, be certain to make a photocopy of your completion certificate and submit it to the CSO. We will not consider an Executive certified unless we have a copy of their certification. Annual Report All clubs must submit an annual report each year at the end of April. An annual report is a record of a club’s activities, financial information, contact information, and Executive and membership lists for the last year. The submission of a complete annual report means the club has acknowledged that they were an active club in the past year and wish to continue their sanctioned status with the Students’ Union. Failure to submit an annual report is interpreted by the Clubs Committee as a desire to no longer be a SU-sanctioned club. Consequently, the Clubs Committee will de-sanction your club for failure to submit an annual report by the deadline. What do I need to include in my club's annual report? Contact information Outgoing Executive (names, student ID numbers, phone numbers and email addresses) Incoming Executive (names, student ID numbers, phone numbers and email addresses) Financial Statement (which includes an annual income statement, cash balances for all club accounts, and a list of outstanding debts) Sanctioned Agreement Form for the upcoming year Membership list (names and student ID numbers) Club constitution If you are required to submit an annual report to your faculty or parent organization, feel free to submit this report to the SU (just ensure that all the above information is included). Advertising and Signage Policy One of the main ways for clubs to communicate their events to students is through posters and banners. There are many places in MacEwan Hall where your club can hang posters and banners, but it is important that these spaces be used respectfully and equitably. SU-sanctioned clubs will manage their own event or awareness banner campaigns once they have reviewed and acknowledged in writing their agreement to comply with the provisions of this policy with the SU Coordinator, Student Organizations. In order to ensure this, please adhere to the following guidelines: Clubs Manual, revised in 2011 Page 13
Clubs Manual 2011-2012 14 Club posters can only be affixed to designated club bulletin boards, public boards or in the Clubs Display Case. Designated boards within the building are identified by a header on the board. The Clubs Display Case can be booked by contacting the CSO. Banners may only be posted in designated areas: o north and south stairwell hand rails in the MacEwan Student Centre, and o north and south courtyard railings when associated with an event being conducted in the courtyard area or an SU-sanctioned club awareness campaign. All posters and banners advertising club sponsored events must clearly display the club’s name and the function date. Posters and banners cannot be hung more than 21 days prior to this date and must be removed within two days of the event. Awareness campaign banners may be posted by SU-sanctioned clubs in designated areas on a first come, first served basis for no longer than 14 days. Off-campus club sponsored events must confirm insurance and receive approval from the CSO prior to being posting. No material shall advertise or promote pub crawls. The SU reserves the right to refuse any material that is deemed offensive or of a sensitive nature in accordance with the SU Acceptable Display Procedure (a copy can be obtained from the CSO). Posters cannot be larger than 11 x 17 inches in size. Banners cannot be larger than 24 square feet with a length to width ratio not exceeding 3 to 1. Post only one poster per bulletin board. Use staples rather than tape or pins. Do not cover any part of any other poster on the board. Only one banner is permitted per location, with each stairwell being considered a separate location. Banners must not be placed over other banners or they will be removed. Use only masking tape to post banners. Do not affix posters or banners to glass surfaces, wood or painted walls. MacEwan Hall is a sticker-free zone. Within MacEwan Hall, handbills may only be distributed from tables booked through the MacEwan Conference & Events Centre. Sandwich boards are prohibited within MacEwan Hall unless pre-approved by the SU Facilities department. All advertising materials distributed in violation of this policy will be removed and destroyed without prior notice. The Students' Union and the University of Calgary reserve the right to charge a fee for removing posters that violate the poster policy, or for physical damage resulting from improper placement. Exclusivity Contracts in MacEwan Student Centre In order to maximize the services it can offer to students, the Students’ Union has entered into a series of exclusivity contracts with the following firms: A & W Molson Pepsi As SU-sanctioned clubs, you are expected to abide by these arrangements within the confines of MacEwan Hall. In other words, no club can advertise or promote any immediate competitor of these firms, nor can a club distribute the products or services of such competitors. This rule supersedes any sponsorship deal between the club and the company in question. Further, if you would like to enter into a sponsorship arrangement with a media outlet, such as a radio or television station or newspaper, you must get explicit, written permission from the relevant campus Clubs Manual, revised in 2011 Page 14
Page 1 and 2: Clubs Manual 2011 - 2012 Students
Page 3 and 4: Clubs Manual 2011-2012 2 Students
Page 5 and 6: Clubs Manual 2011-2012 4 Club Disco
Page 7 and 8: Clubs Manual 2011-2012 6 This appli
Page 9 and 10: Clubs Manual 2011-2012 8 informatio
Page 11 and 12: Clubs Manual 2011-2012 10 2010-11 E
Page 13: Clubs Manual 2011-2012 12 All clubs
Page 17: Clubs Manual 2011-2012 16 Resources

Clubs Manual 2008 - 2009 - Students' Union - University of Calgary

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?