Sycamore Board of Education - Sycamore Community Schools

Sycamore Community Schools
Board of Education
Minutes
1
Regular Meeting
Edwin H. Greene Intermediate School
June 20, 2012
The Board of Education met in Regular Session at Edwin H. Greene Intermediate School on
Wednesday, June 20, 2012, at 5:00 p.m.
Mrs. Cole, President of the Board, called the meeting to order.
Present:
Others Present:
(Exec. Session)
Mrs. Adamec; Mrs. Cole; Mr. Mercurio; Mr. Richter; Mrs. Staubach.
Adrienne James, Superintendent; Beth Weber, Treasurer; Frank Forsthoefel,
Assistant Superintendent, Ian Smith, Legal Counsel, McCaslin, Imbus and
McCaslin, Tim Reilly, Legal Counsel, Taft, Stettinius & Hollister LLP.
Others Present:
(7:00 p.m.)
Martha Angello, Director of Student Services; Laurie Frank, Assistant
Director of Student Services; Ann Marie Reinke, Assistant Director of
Curriculum & Instruction; Erika Daggett, Chief Information Officer; Karen
Naber, Principal; Millie Tanner, OAPSE President; Steve Imhoff, Tom
Kirkpatrick, Sue Kirkpatrick, Amanda Bower, Dennis Klasmeier, Terri
Torres, Debbie Richter, Jean Bissell, Ella Mae Foster, Jill Branam, and others.
EXECUTIVE SESSION
At 5:01 p.m., Mrs. Staubach moved, seconded by Mrs. Adamec to adjourn
to Executive Session in accordance with ORC 121.22G1-Personnel –
Employment/Evaluation/Regulated Individual, ORC 121.22G2-Sale of
Property, ORC 121.22G3-Litigation and ORC 121.22G4-Negotiations.
Executive
Session
Item #12-144
Vote: Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
The board recessed Executive Session at 7:00 p.m. There was no formal
action taken in Executive Session.
The regular meeting was re-convened at 7:00 p.m.
The Pledge of Allegiance was recited.

Sycamore Board of Education – Regular Meeting 2
June 20, 2012
APPROVAL OF AGENDA
Mr. Richter moved, seconded by Mr. Mercurio to approve the agenda and
addendum as presented.
Vote: Mr. Richter, aye; Mr. Mercurio, aye; Mrs. Cole, aye; Mrs. Staubach, aye;
Mrs. Adamec, aye.
APPROVAL OF MINUTES
Approval of
Agenda
Item #12-145
Mrs. Staubach moved, seconded by Mrs. Adamec to approve the minutes of
the meetings of May 16, May 24 and June 16, 2012 as corrected changing
starting time on May 24 minutes.
Approval of
Minutes
Item #12-146
Vote: Mrs. Staubach, aye; Mrs. Adamec, aye; Mr. Mercurio, aye; Mr. Richter, aye;
Mrs. Cole, aye.
Presentation – Sycamore Planning Commission/School Choice Subcommittee Report
Jean Bissell, Ella Mae Foster, Terri Torres and Jill Branham presented a report on behalf of the
Planning Commission School Choice Subcommittee. Greg Leader and Bob Seiple were also
members of the committee. The team studied the topic of school choice in the Sycamore
community, including why families choose private or public options, trends, etc. They shared
enrollment data including number by private schools, transition grade, as well as, survey results
noting reasons for selecting Sycamore or a private school as an educational option. The team
recommended that the district increase efforts to promote the high school to reduce transition to
other options at this level, to improve the tracking system for student withdrawal from the system
and to assess emerging trends. Mrs. Staubach and the Board thanked the team for their work on
this project.
Public Hearing for Input on Federal Grant Funds to Support Special Needs Students for
2012-2013
The Board of Education provided an opportunity for public comment concerning the federal grant
funds to support special needs students for 2012-2013. Mrs. Weber noted that Sycamore’s
allocation is approximately $1.15 million of which $116,000 is allocated to Moeller and Ursuline
for services. Dr. Angello noted that the majority of the grant is used for personnel to support
students with disabilities. Funds are also used for professional development, equipment and
supplies. There was no comment from the audience.
Resident Participation
None

Sycamore Board of Education – Regular Meeting 3
June 20, 2012
SUPERINTENDENT’S AGENDA
Facilities Update
Dr. James provided an update on the Maple Dale and district office projects. Installation of the
geothermal well field is complete. Footers have been installed for the district office. Work on
footer installation continues at Maple Dale. Trane is working toward completion of the HB264
energy conservation project with a goal to finish the project prior to the start of the school year.
Contract – District Paving Projects
Bids were opened on June 15, 2012, for the district paving projects.
Results are as follows:
Base Bid Alt. 1
Rack Seven Paving Company $ 62,514.00 $ 2,200.00
Barry L. Brown Paving, LLC $ 74,800.00 $ 5,000.00
Westside Paving and Excavating $ 67,645.00 $ 2,024.00
Ohio Heavy Equipment Leasing, LLC $ 66,050.00 $ 1,775.00
Contract –
District Paving
Projects
Item #12-147
Mr. Mercurio moved, seconded by Mrs. Adamec to award a contract for
$64,714 (base bid plus Alternate #1) to Rack Seven Paving Company, 7208
Main Street, Cincinnati, OH 45244. This is to be funded from Capital
Improvement funds. Estimated cost was $90,000.
Vote: Mr. Mercurio, aye; Mrs. Adamec, aye; Mr. Richter, aye; Mrs. Staubach, aye;
Mrs. Cole, aye.
Contract – Blue Ash Elementary School Gymnasium Floor Replacement
Bids were opened on June 18, 2012, for the Blue Ash Elementary School
gymnasium floor replacement project. Results are as follows:
Bid
Cincinnati Floor Company $72,000
American Specialty Services, Inc. $51,584
Mr. Richter moved, seconded by Mrs. Staubach to award a contract for
$51,584 to American Specialty Services, Inc., 8216 Princeton Glendale
Road #152, West Chester, OH 45069, with further approval of a deduct
change order in the amount of $2,624 for a total contract of $48,960. This
is to be funded from Capital Improvement funds. Estimated cost is
$60,000.
Contract – Blue
Ash Elementary
School
Gymnasium
Floor
Replacement
Item #12-148

Sycamore Board of Education – Regular Meeting 4
June 20, 2012
Vote: Mr. Richter, aye; Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mr. Mercurio, aye.
Announcement of Graduation Date for Class 2013
Graduation will be held on Thursday, May 30, 2013, at 7 p.m. at Cintas
Center of Xavier University for the Sycamore High School Class of 2013.
Contract with Hamilton County Developmental Disabilities Services
Mrs. Adamec moved, seconded by Mr. Richter to approve a contract with
Hamilton County Developmental Disabilities Services for mandated
assessments/evaluations for children under the age of 3 effective July 2012
through June 2013. The total cost is $9,093. No increase from last year.
Information provided in packet.
Contract –
HCDDS 2012-
2013
Item #12-149
Vote: Mrs. Adamec, aye; Mr. Richter, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mrs. Staubach, aye.
Hamilton County Developmental Disabilities Services for Summer
Programming
Mr. Richter moved, seconded by Mrs. Staubach to approve a contract with
Hamilton County Developmental Disabilities Services for summer
programming for extended school year services for students with
disabilities being served on an IEP effective 7/10/12 – 8/9/12.
Contract –
HCDDS
Summer
Programming
Item #12-150
Vote: Mr. Richter, aye; Mrs. Staubach, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mrs. Adamec, aye.
Membership to the Alliance for High Quality Education
Mrs. Adamec moved, seconded by Mrs. Staubach to approve a membership
to the Alliance for High Quality Education in the amount of $3,500
effective 7/1/12 through 6/30/13. No increase from last year.
Membership –
Alliance for
High Quality
Education
Item #12-151
Vote: Mrs. Adamec, aye; Mrs. Staubach, aye; Mr. Mercurio, aye; Mr. Richter, aye;
Mrs. Cole, aye.

Sycamore Board of Education – Regular Meeting 5
June 20, 2012
Approval of 2012-2013 Student Handbooks
Mr. Richter moved, seconded by Mrs. Staubach to approve 2012-2013
student handbooks for grades K-6, 7-8 and 9-12 as presented.
2012-2013
Student
Handbooks
Item #12-152
Vote: Mr. Richter, aye; Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mr. Mercurio, aye.
The remainder of this page intentionally left blank.

Sycamore Board of Education – Regular Meeting 6
June 20, 2012
Approval of 2013-2014 School Calendar
Mr. Forsthoefel reviewed 3 options highlighting start and ending dates, winter break options and
the impact of construction at Maple Dale.
Mr. Mercurio moved, seconded by Mrs. Staubach to approve the school
calendar for 2013-2014 school year as follows:
2013-2014
School Calendar
Item #12-153

Sycamore Board of Education – Regular Meeting 7
June 20, 2012
Vote: Mr. Mercurio, aye; Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mr. Richter, aye.
Naming Facility Proposal – Sycamore High School Auditorium
Dr. James noted that committees were convened to review two proposals in line with the Board’s
policy FF- Naming New Facilities.
Dr. James reviewed the proposal to name the Sycamore High School Auditorium in memory of
Leslie Knotts, a long-time teacher and theater director at Sycamore High School. Ms. Knotts was
instrumental in the direction of a program that developed actors who have performed on Broadway
and in national touring companies. She played an integral part in designing the new theater.
Students were her family. She began the Sycamore Theater Arts Group (STAG). Dr. James
noted that the committee recommends maintaining the name of the auditorium. This was done to
preserve the appreciation to the entire team that designed the theater and because the use of the
theater is widespread through the building. There was also concern that the theater is no longer
new and that renaming may set a precedent.
Sue Kirkpatrick spoke in support of naming the theater in honor of Ms. Knotts. Ms. Knotts was a
one in a million teacher of not only English and theater, but also public speaking, debate, creative
writing and skills for living. She involved students in all aspects of the production and spent
countless hours in support of the program. She involved parents. She taught students the value of
community service. She described Ms. Knott’s involvement in the design of the theater, noting
that for those involved it was the theater “that Leslie built.” Mrs. Kirkpatrick emphasized the
accomplishments of Ms. Knotts’ students. (Note that the Board approved a resolution to allow
Mrs. Kirkpatrick additional time to address the Board.)
Steve Imhoff spoke in support of naming the theater for Ms. Knotts. She was a great role model, a
hard worker and an integral part of Sycamore High School.
Dennis Klasmeier spoke in support of naming the theater for Ms. Knotts. She was a phenomenal
teacher. He expressed concern that the process may prohibit this from occurring and asked that the
Board delay the decision.
Tom Kirkpatrick spoke in support of naming the theater for Ms. Knotts. He expressed his opinion
that the committee process is flawed and that parameters should be better defined. He asked that
the Board delay the decision.
Mr. Mercurio expressed concern about the policy and process and that the Board may want to
revisit them. It was noted that Ms. Knotts will not be excluded from future consideration should
the policy change. The Board may consider other ways to recognize exceptional contributions to
the district.

Sycamore Board of Education – Regular Meeting 8
June 20, 2012
Mrs. Adamec moved, seconded by Mrs. Staubach to allow Mrs.
Kirkpatrick an additional two minutes to address the Board on this issue.
Additional Time
to Address
Board
Item #12-154
Vote: Mrs. Adamec, aye; Mrs. Staubach, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
Mrs. Adamec moved, seconded by Mr. Richter to approve the committee’s
decision to preserve the current name of the Sycamore High School
Auditorium.
Naming Facility
Proposal – HS
Auditorium
Item #12-155
Vote: Mrs. Adamec, aye; Mr. Richter, aye; Mrs. Cole, aye; Mr. Mercurio, abstain;
Mrs. Staubach, aye.
Naming Facility Proposal – Maple Dale Elementary School
Dr. James reviewed the proposal to name the new elementary school -Daniel Henke Elementary.
She reviewed Mr. Henke’s long record of service to the schools. Dr. James noted that the
committee recommends maintaining the name Maple Dale Elementary. There was concern that
Mr. Henke had no direct connection to Maple Dale and that the history and legacy of Maple Dale
should be preserved in the new structure.
Steve Imhoff spoke in support of naming the elementary school for Mr. Henke. He noted Mr.
Henke’s fifty-six year commitment to Sycamore as an employee and volunteer. He noted his
positive impact on Maple Dale staff and Maple Dale students when they attended the Junior High
and High School. (Note that the Board approved a resolution to allow Mr. Imhoff additional time
to address the Board.)
Mr. Richter agreed with the comments made by the various presenters about individual
contributions by these individuals and many staff members over the years. He stated that we
should seek additional ways to recognize and celebrate that great Sycamore legacy. He suggested
that the type of passion shown in the presentation is exactly what the Sycamore Alumni and
Friends Association (SAFA) needs and could be a great avenue for more recognition in various
ways which would demonstrate respect and gratitude to these individuals.
Mrs. Adamec moved, seconded by Mrs. Staubach to allow Mr. Imhoff five
minutes to address the Board on this issue.
Vote: Mrs. Adamec, aye; Mrs. Staubach, aye; Mr. Mercurio, aye; Mr. Richter, aye;
Mrs. Cole, aye.
Additional Time
to Address
Board
Item #12-156

Sycamore Board of Education – Regular Meeting 9
June 20, 2012
Mr. Richter moved, seconded by Mrs. Staubach to approve the committee’s
decision to preserve the current name of Maple Dale Elementary School.
Naming Facility
Proposal –
Maple Dale
Elementary
School
Item #12-157
Vote: Mr. Richter, aye; Mrs. Staubach, aye; Mr. Mercurio, abstain; Mrs. Adamec, aye;
Mrs. Cole, aye.
Approval of School Resource Officer Contract Renewal – City of
Montgomery
Mr. Mercurio moved, seconded by Mrs. Adamec to approve the School
Resource Officer contract renewal for 2012-2013 school year. The
estimated cost of the School Resource Officer is $70,000.
SRO Contract
Renewal 2012-
2013
Item #12-158
Vote: Mr. Mercurio, aye; Mrs. Adamec, aye; Mr. Richter, aye; Mrs. Staubach, aye;
Mrs. Cole, aye.
Approval of Contract – Dayton/Cincinnati Technology Services
Mrs. Staubach moved, seconded by Mrs. Adamec to approve extension of
the current contract with Dayton/ Cincinnati Technology Services for onsite
service support of a network engineer three days per week at a rate of
$55 per hour through 6/30/13.
Contract –
Dayton/
Cincinnati
Technology
Services
Item #12-159
Vote: Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
Other Superintendent
Dr. James noted that Sycamore and Chief Information Officer Erika Daggett were highlighted in
the Ohio School Board Association Journal for innovation in the use of social media.
Dr. James noted that Sycamore Community Schools was selected as the #1 public school in the
Cincinnati metro area by Cincinnati Magazine.

Sycamore Board of Education – Regular Meeting 10
June 20, 2012
The Sounds of Sycamore will represent Sycamore Junior High and the United Singers of the
Aves will represent Sycamore High School at the World Choir Games in Cincinnati.
Dr. James noted that the Sycamore Lions Club is established and seeking members. The focus
of the club is to support the needs of Sycamore students.
TREASURER’S CONSENT AGENDA
Mrs. Staubach moved, seconded by Mr. Mercurio to approve the
treasurer’s consent agenda as follows:
1. Acceptance of the following donations:
Treasurer’s
Consent
Agenda
Item #12-160
Sycamore High School
$1,000.00 007-9067 Yellow Ribbon Support Foundation
“Let Us Never Forget” Scholarship in honor of Army PVT Branden
Haunert
$1,000.00 007-9067 Yellow Ribbon Support
Foundation
“Let Us Never Forget” Scholarship in honor of Army Specialist
Donald Morrison
$1,000.00 007-9067 Yellow Ribbon Support
Foundation
“Let Us Never Forget” Scholarship in honor of Army SGT Phillip
McNeill
$250.00 007-9067 Yellow Ribbon Support Foundation
“Let Us Never Forget” Scholarship in honor of Army Specialist
Daniel Freeman
$4,460.00 007-9067 Various-see list
Donations for Daniel Bauder Memorial Scholarship Fund
$5,000.00 001-0000 Sycamore Athletic Boosters
Donation for new football helmets
$700.00 200-9607 Environmental Ed Council of
Ohio
Donation to NEED student activity fund for purchase of trees
$500.00 300-9636 Susan and Larry Johnstal

Sycamore Board of Education – Regular Meeting 11
June 20, 2012
Donation to HS Leaf
Sycamore Junior High
$10,000.00 001-0000 Sycamore Junior High PTO
Donation for purchase of 20 Lenova ThinkPad Netbooks
E.H. Greene Intermediate
$6,384.00 001-0000 E.H. Greene PTO
Donation for purchase of 20 iPad 2s for classrooms
Montgomery Elementary
$600.00 001-0000 Cutter’s Property Maintenance
Labor and materials for landscaping
2. The following cash transfers:
From: $14,490.00 001-7200 General Fund
To: $14,490.00 002-5100-9900 District Office Debt
Repayment
Transfer for District Office debt payment
From: $4,000.00 001-7200 General Fund
To: $4,000.00 003-5100-9000 Permanent Improvement
Transfer to PI Fund
From: $8,600.00 516-7400-9012 IDEA B
From: $700.00 504-7400-9012 Ed Jobs
From: $15,000.00 200-7400-9617 Class of 2013
From: $2,800.00 551-7400-9012 Title III
To: $27,100.00 001-5220 General Fund
Advance Returns
Vote: Mrs. Staubach, aye; Mr. Mercurio, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mr. Richter, aye.
Financial Report – May, 2012
Mrs. Staubach moved, seconded by Mrs. Adamec to approve the May, 2012
Financial Report as presented.
Vote: Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
Financial
Report May,
2012
Item #12-161

Sycamore Board of Education – Regular Meeting 12
June 20, 2012
TREASURER’S AGENDA
Approval of FY12 Appropriation Measure
Mrs. Adamec moved, seconded by Mrs. Staubach to approve the Fiscal Year
2012 Appropriation Measure as presented granting the Treasurer
authorization to amend if necessary and report the results to the Board of
Education.
FY12
Appropriation
Measure
Item #12-162
Vote: Mrs. Adamec, aye; Mrs. Staubach, aye; Mr. Mercurio, aye; Mr. Richter, aye;
Mrs. Cole, aye.
Approval of Temporary FY13 Appropriation Measure
Mr. Mercurio moved, seconded by Mrs. Staubach to approve a Temporary
Appropriation Measure for Fiscal Year 2013 as presented.
Vote: Mr. Mercurio, aye; Mrs. Staubach, aye; Mr. Richter, aye; Mrs. Adamec, aye;
Mrs. Cole, aye.
Duke Energy Conservation Rebates
FY13 Temporary
Appropriation
Measure
Item #12-163
The district has received approximately $500,000 in rebates from Duke Energy as a result of its
HB264 energy conservation project.
Mrs. Staubach moved, seconded by Mr. Richter to approve utilizing rebates
received from Duke Energy for the HB264 Energy Conservation project for
principal and interest payments related to bonds issued for the project.
Duke Energy
Conservation
Rebates
Item #12-164
Vote: Mrs. Staubach, aye; Mr. Richter, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mr. Mercurio, aye.
Authorization of Termination of the Butler County Health Plan Fund Trust Agreement and
Transfer of Assets to the Optimal Health Initiative Consortium
Mrs. Weber noted that the Butler Health Plan (BHP) Board of Trustees has approved
reorganization contingent upon approval of a majority of its member districts. BHP will
dissolve and re-form as a part of the Optimal Health Initiative (OHI) Consortium. BHP cofounded
OHI 4 years ago as a purchasing co-op. The new OHI will evolve into a state-wide,
jointly administered arrangement with Northern Buckeye Health Plan (Northwest Division) and

Sycamore Board of Education – Regular Meeting 13
June 20, 2012
Scioto Health Plan (Southeast Division). BHP will become the Southwest Division. The merger
will 1)enhance independent survivability from state and federal control, 2) allow BHP to become
an owner of a state-wide pool founded by our insurance program leadership and increase
political clout in the state, 3) increase our leverage from 15,000 members to over 44,000
members and 4) grow BHP with new members and new programs. There will be no impact on
employees and the BHP will continue to control the financial assets, plan design, premium rate
setting, etc. for the Southwest division. Mrs. Weber noted that this is a great example of shared
services benefitting our district.
Mrs. Staubach moved, seconded by Mrs. Adamec to approve the following
resolution:
WHEREAS, the Sycamore Community School District Board of Education
(“Board”) is an Employer, as that term is defined under the Second
Amendment in Entirety of Butler County Health Plan Fund Trust Agreement
dated January 16, 2009 (“BHP Trust”).
WHEREAS, BHP Trust currently has and maintains control and possession
of certain funds, contracts, together with property, both tangible and
intangible (“Assets”), along with certain obligations and liabilities
(“Liabilities”), all arising in connection with and in furtherance of health
insurance activities, including, without limitation, activities in procuring or
contracting for policies, contracts or plans of insurance to provide health care
benefits, or establishing and maintaining a joint self-insurance program to
provide health care benefits for its members (collectively “Health Insurance
Activities”), conducted on behalf of the Board and other Employers.
Termination of
BHP Fund Trust
Agreement &
Transfer of Assets
to the Optimal
Health Initiative
Consortium
Item #12-165
WHEREAS, the Board understands that the Board of Trustees of the BHP
Trust have, by unanimous vote, voted to terminate the BHP Trust and to
transfer all Assets and Liabilities of the BHP Trust to the trustees of the
Optimal Health Initiatives Trust (“OHI Trust”), which trust is established for
a substantially similar purpose as the BHP Trust, and which trustees shall
apply such Assets for uses substantially similar to those set forth in Section 2
of Article V of the BHP Trust.
WHEREAS, the Board understands that, by termination of the BHP Trust
and transfer of the Assets and Liabilites, the BHP Trust intends to divest
itself of all Health Insurance Activities, together with all related Assets and
Liabilities, and understands that the OHI Trust will accept and assume all
such Health Insurance Activities, including, without limitation, undertaking
to fulfill all agreements relating to Health Insurance Activities to which the
BHP Trust is presently a party, and to accept and assume responsibility for

Sycamore Board of Education – Regular Meeting 14
June 20, 2012
all Assets and Liabilities of the BHP Trust arising from its Health Insurance
Activities.
WHEREAS, the Board also understands that the current members of the
Board of Trustees of the BHP Trust will participate in the Optimal Health
Initiative Consortium (“OHI”) as the board of trustees of a regional division
of OHI.
WHEREAS, the Board further intends, by the passage of this Resolution, to
provide the Superintendent of Schools of the Sycamore Community School
District Board of Education (“Superintendent”) and the Treasurer of Schools
of the Sycamore Community School District Board of Education
(“Treasurer”) to have the authority to make execute and deliver, all
agreements, instruments, certificates and documents necessary to carry out
and effect the purposes of this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Sycamore Community
School District Board of Education as follows:
SECTION I
The Board hereby consents to the termination of the BHP Trust and
transfer of the Assets and Liabilities to the OHI Trust.
SECTION II
The Board, by the passage of this Resolution, authorizes the
Superintendent and Treasurer to execute and adopt any such written
agreement required to effect the merger of the BHP Trust with and into OHI
as a regional division of OHI. Upon completion of the merger the BHP
Trust shall be terminated and its successor referred as Butler Health Plan,
Southwest Division of OHI.
SECTION III
The Board, to the extent that such authority is not specifically
provided for herein, further resolves that the Superintendent and Treasurer
are authorized to do or cause to be done any and all such acts and things, and
to make, execute and deliver, cause to be made, executed and delivered, in
the name and on behalf of Board, all such agreements, instruments and
certificates as may be deemed necessary, advisable or appropriate to
effectuate or carry out the purpose and intent of this Resolution, and to
perform the obligations of the Board thereunder. Such Superintendent’s and

Sycamore Board of Education – Regular Meeting 15
June 20, 2012
Treasurer’s execution thereof to be conclusive evidence of the exercise by a
superintendent and treasurer of the discretionary authority conferred by this
document.
SECTION IV
It is found and determined that all formal actions of this Board
concerning or related to the adoption of this Resolution were adopted in an
open meeting of this Board, and all deliberations of this Board and any of its
committees that resulted in such formal actions were adopted in meetings
open to the public, in compliance with all applicable requirements of the
Ohio Revised Code.
Vote: Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
Approval of Property, Fleet and Liability Insurance
Mrs. Staubach moved, seconded by Mrs. Adamec to approve the purchase of
property, fleet and liability insurance from Ohio Casualty effective July 1,
2012 through June 30, 2013. Cost is $120,140. This is an increase of $746
from 2011-2012.
Property, Fleet and
Liability Insurance
Item #12-166
Vote: Mrs. Staubach, aye; Mrs. Adamec aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
Approval of Contract - Services from Hamilton/Clermont Cooperative Association (H/CCA)
Mrs. Staubach moved, seconded by Mr. Richter to approve a contract for
services with Hamilton/Clermont Cooperative Association effective 7/1/12
through 6/30/13. The total cost is $95,383.40. This is an increase of $387.55
from 2011-2012. Information provided in packet.
Contract – H/CCA
Item #12-167
Vote: Mrs. Staubach, aye; Mr. Richter, aye; Mr. Mercurio, aye; Mrs. Adamec, aye;
Mrs. Cole, aye.
Elimination of Textbook Set-Aside
With the passage of House Bill 30, the Ohio Legislature eliminated the
requirement to set-aside funds for the purchase of textbooks and instructional
materials. Mrs. Adamec moved, seconded by Mrs. Staubach to approve the
district eliminate the set-aside for textbooks and instructional materials as of
fiscal year 2012.
Elimination of
Textbook Set-
Aside
Item #12-168

Sycamore Board of Education – Regular Meeting 16
June 20, 2012
Vote: Mrs. Adamec, aye; Mrs. Staubach, aye; Mr. Richter, aye; Mrs. Cole, aye;
Mr. Mercurio, aye.
PERSONNEL CONSENT AGENDA #1
Mrs. Staubach moved, seconded by Mr. Mercurio to approve the personnel
consent agenda as follows:
1. Following resignation as indicated:
Personnel Consent
Agenda #1
Item #12-169
a. Susanna Doran, fifth grade teacher at Edwin H. Greene
Intermediate School, resigning effective end of 2011-2012
contract year.
2. Change of status for the following individuals as indicated:
a. Judith Hughes from 1/2 to 3/5 psychologist for the district
effective 2012-2013 school year.
b. Carole Wood from 1/7 family consumer science teacher at
Sycamore High School to 4/7 family consumer science
teacher at Sycamore Junior High and High Schools for first
semester and 2/7 for second semester of 2012-2013 school
year.
3. Employment of the following individuals as indicated:
a. Kristina Calvert as 1/2 kindergarten teacher at Montgomery
Elementary School on step 0 of the certificated pay schedule
effective 2012-2013 school year. BS from Miami University.
This is a new position due to enrollment.
b. Leslie Cummings as kindergarten teacher at Montgomery
Elementary School on step 3 of the certificated pay schedule
effective 2012-2013 school year. MA from Indiana Wesleyan
University. This is a new position due to enrollment.
c. Laura DeMark as special education teacher at Montgomery
Elementary School on step 3 of the certificated pay schedule
effective 2012-2013 school year. BS from Ohio State
University. This is a replacement position.

Sycamore Board of Education – Regular Meeting 17
June 20, 2012
d. Jennifer Ference as 3/7 Spanish teacher at Sycamore Junior
High School on step 0 of the certificated pay schedule
effective 2012-2013 school year. BS from Ohio University.
This is a new position due to enrollment.
e. Nicole Freson as speech and language pathologist at Maple
Dale and Montgomery Elementary Schools on step 3 of the
certificated pay schedule effective 2012-2013 school year.
MA from Miami University. This is a replacement position.
f. Matthew Johnson as special education teacher at Sycamore
High School on step 0 of the certificated pay schedule
effective 2012-2013 school year. BS from Ohio University.
This is a replacement position.
g. Marjolaine Meeker as 4/7 global language teacher at
Sycamore High School on step 3 of the certificated pay
schedule effective 2012-2013 school year. MA from
Lindenwood University. This is a replacement position.
h. Rebecca Scheerer as transition coordinator at Sycamore High
School on step 0 of the certificated pay schedule effective
2012-2013 school year contingent on receiving license. MA
from Xavier University. This is a replacement position.
i. Vickie Temple as special education replacement teacher at
Maple Dale Elementary School on step 3 of the certificated
pay schedule effective 2012-2013 school year. MA from
Grand Canyon University. This is a replacement position.
j. Elise Williams as 2/7 art teacher at Sycamore High School on
step 3 of the certificated pay schedule effective 2012-2013
school year. MA from Xavier University. This is a
replacement position.
k. Terrlyn Wroniak as 1/2 preschool supervisor for the district
on step 3 of the certificated pay schedule effective 9/3/12.
This is a replacement position.
l. Joy Nichols to be paid the appropriate summer school hourly
rate of pay for provision of extended school year/summer
school supports effective 6/21/12.

Sycamore Board of Education – Regular Meeting 18
June 20, 2012
m. Brandon Ramos as student theatre technician. Rate of pay is
$465. To be paid from theatre rental fund.
n. Jerry Walker as substitute custodian on step 3 at the rate of
$11.03 per hour and summer maintenance helper on step 3 at
the rate of $10.00 per hour effective 6/21/12.
o. Recommend individuals to work in the 2012 Community
Education Summer Recreation program. The program will be
funded by Community Education Summer Recreation fund.
Information provided in packet.
p. The following individuals to be employed as substitute
custodians on an as needed basis effective 6/21/12:
1. Austin Brayton
2. Tracy Shank
3. Pamela Freson
q. Jennie Webbink as 1/2 preschool teacher at Symmes
Elementary School on step 4 of the certificated pay schedule
effective 2012-2013 school year. MA from Indiana
Wesleyan. This is a replacement position.
4. Grievance settlement agreement with Linda Zuberbuhler as
presented.
Vote: Mrs. Staubach, aye; Mr. Mercurio, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mr. Richter.

Sycamore Board of Education – Regular Meeting 19
June 20, 2012
PERSONNEL CONSENT AGENDA #2
Mrs. Adamec noted that she will abstain due to the employment of
a family member.
Mrs. Staubach moved, seconded by Mr. Richter to approve the personnel
consent agenda as follows:
Personnel Consent
Agenda #2
Item #12- 170
1. Employment of the following individual as indicated:
a. Stephanie Adamec to work in the 2012 Community Education
Summer Recreation program as girls soccer student assistant
coach at rate of $7.25 per hour. The program will be funded
by Community Education Summer Recreation fund.
Vote: Mrs. Staubach, aye; Mr. Richter, aye; Mrs. Adamec, abstain; Mrs. Cole, aye;
Mr. Mercurio, aye.
OTHER BOARD OF EDUCATION BUSINESS
Legislative Liaison Report
Mr. Mercurio noted that the Legislature approved SB316, the education portion of the Governor’s
Mid-Biennium Review package. Issues regarding changes to the ODE Local Report Card were
removed from the bill and introduced as HB 555. The district will take advantage of an
opportunity to provide input into the contents of the LRC.
2012-2013 Planning Commission Officers
Mrs. Staubach noted that the Planning Commission approved the following slate of officers for the
2012-13 school year.
Mr. Richter moved, seconded by Mr. Mercurio to approve the following
individuals as officers of the Sycamore Planning Commission for the 2012-
2013 school year as indicated:
a. Marvin Lucas Chairperson
b. Mark Weber Vice Chairperson
c. Greg Leader Communications Officer
d. Jill Branam Secretary
2012-2013
Planning
Commission
Officers
Item #12-171
Vote: Mr. Richter, aye; Mr. Mercurio, aye; Mrs. Cole, aye; Mrs. Staubach, aye;
Mrs. Adamec, aye.

Sycamore Board of Education – Regular Meeting 20
June 20, 2012
Planning Commission Report
Mrs. Staubach commended the members of the Planning Commission for their work in 2011-12.
Board members thanked Mrs. Staubach for her work with this committee.
The Planning Commission forwarded their candidates for member at large positions for Board
approval. If approved there will be 22 voting members of the Planning Commission including 9 at
large members. The remaining members were chosen as representatives of various organizations
in the community. Mrs. Staubach noted that the recommendations will be considered individually
since the Planning Commission voted on them individually.
2012-2013 Planning Commission Members-at-Large – Margaret Del Favero
Mrs. Staubach noted that Mrs. Del Favero is a long-time resident and graduate of Sycamore and
that her children are Sycamore graduates as well. She is a long-term employee of Sara Lee. There
is some concern that Mrs. Del Favero has brought political concerns to this non-partisan group.
Mrs. Staubach moved, seconded by Mr. Mercurio to approve Margaret Del
Favero as member-at-large of the Sycamore Planning Commission for the
2012-2013 school year.
Margaret Del
Favero as Planning
Commission
Member-at-Large
Item #12-172
Vote: Mrs. Staubach, aye; Mr. Mercurio, aye; Mr. Richter, no; Mrs. Adamec, aye;
Mrs. Cole, no.
2012-2013 Planning Commission Member-at-Large – Jim Mulvaney
Mrs. Staubach noted that Mr. Mulvaney is a long time resident of the district. His child attends
Sycamore High School. He currently works for Huntington Nation Bank and has served as a
volunteer in many community organizations.
Mrs. Staubach moved, seconded by Mr. Mercurio to approve Jim Mulvaney as
member-at-large of the Sycamore Planning Commission for the 2012-2013
school year.
Jim Mulvaney as
Planning
Commission
Member-at-Large
Item #12-173
Vote: Mrs. Staubach, aye; Mr. Mercurio, aye; Mr. Richter, aye; Mrs. Adamec, aye;
Mrs. Cole, aye.

Sycamore Board of Education – Regular Meeting 21
June 20, 2012
2012-2013 Planning Commission Member-at-Large – Deanna Regruth
Mrs. Staubach noted that Mrs. Regruth has worked as a realtor and business owner in the district
and that her children attend Sycamore High School and E.H. Greene. She has served as a
volunteer in many community organizations.
Mr. Mercurio moved, seconded by Mrs. Adamec to approve Deanna Regruth as
member-at-large of the Sycamore Planning Commission for the 2012-2013
school year.
Deanna Regruth
as Planning
Commission
Member-at-Large
Item #12-174
Vote: Mr. Mercurio, aye; Mrs. Adamec, aye; Mrs. Staubach, aye; Mrs. Cole, aye;
Mr. Richter, aye.
2012-2013 Planning Commission Member-at-Large – Rob Smith
Mrs. Staubach noted that Mr. Smith works and lives in Sycamore and that his children attend
Symmes and E.H. Greene. He has served as a volunteer in many community organizations.
Mr. Richter moved, seconded by Mr. Mercurio to approve Rob Smith as
member-at-large of the Sycamore Planning Commission for the 2012-2013
school year.
Rob Smith as
Planning
Commission
Member-at-Large
Item #12-175
Vote: Mr. Richter, aye; Mr. Mercurio, aye; Mrs. Adamec, aye; Mrs. Cole, aye;
Mrs. Staubach, aye.
EXECUTIVE SESSION
At 10:04 p.m., Mrs. Staubach moved, seconded by Mrs. Adamec to
adjourn to Executive Session in accordance with ORC 121.22G1-Personnel
– Employment/Evaluation/Regulated Individual, ORC 121.22G2-Sale of
Property, ORC 121.22G3-Litigation and ORC 121.22G4-Negotiations.
Executive
Session
Item #12-176
Vote: Mrs. Staubach, aye; Mrs. Adamec, aye; Mrs. Cole, aye; Mr. Mercurio, aye;
Mr. Richter, aye.
The board recessed Executive Session at 10:50 p.m. There was no formal
action taken in Executive Session.

Sycamore Board of Education – Regular Meeting 22
June 20, 2012
ADJOURNMENT
At 10:51 p.m. the meeting was adjourned by acclamation.
Adjourn
Item # 12-177