Guide to Services - Traverse Bay Area Intermediate School District

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General Education School Health and Safe & Drug Free Schools and Communities TBAISD coordinates a consortium of schools participating in the Safe & Drug Free Schools & Communities program (SDFSCA). Schools are assisted with funding to provide substance abuse and violence prevention programs that meet the state and federal guidelines for SDFSCA. Teachers and school staff within the Consortium receive support in drug and violence prevention and student assistance. Starting with the 2007-08 school year, TBAISD will support local districts with administration of The Michigan Profile for Healthy Youth (MiPHY). This online survey developed by the Michigan Departments of Education and Community Health, provides student results on health risk behaviors including substance use, violence, physical activity, nutrition, sexual behavior, and emotional health in grades 7, 9, and 11. TBAISD also coordinates the Comprehensive School Health program which services 14 counties in northwest Michigan. Health materials, technical assistance, support, and teacher trainings are available to local schools. Services focus on: • Michigan Health Model K-12 • Sex Education • Substance Abuse Prevention • Violence Prevention • HIV/AIDS Education • Student Assistance • Legislative Mandates • Wellness Programs • Nutrition and Physical Activity • Coordinated School Health Programs • Medicaid Outreach/MI Child; Healthy Kids Insurance Career Preparation Students in our region are supported in their career preparation through a variety of experiences and integrated lessons that uncover and develop personal skills and interests, and by opportunities to explore careers throughout their K-12 education. A four-year high school Educational Development Plan is created by students beginning in 8th grade, and is revised annually. Courses are chosen each year of their high school career that will enable them to meet their postsecondary goals. A student’s plan evolves as he or she deepens their understanding of their own unique interests and career goals. TBAISD purchases the career exploration and educational development planning tool Career Cruising for all of our constituent districts. Career Cruising is a web-based service that assists students with identifying interests and abilities, provides a list of career matches, constructs a student’s Educational Development Plan, and links students to appropriate college and training options and financial aid information to fulfill their postsecondary plans. Adult Education The commitment to provide an educational opportunity for all adult learners is the goal of the Traverse Bay Area Intermediate School District’s Adult Education program. Adult education services are available through the cooperative efforts of TBAISD, the Northwest Michigan Council of Governments, local school districts and Northwest Michigan Works! The program operates six Learning Labs in northwest Michigan and a high school completion program at the Career-Tech Center for area adults ages 20 and older. The labs offer individualized, computerbased instruction in basic academic skills, English as a Second Language, high school completion, GED preparation, computer operation and use of business software. Alternative Learning Options TBAISD is involved in researching best practices and products that take student learning beyond the traditional classroom experience for students. The use of technology by both staff and students is essential to building 21st century schools and for preparing students to be successful with future careers in our global economy. Our staff assists with finding resources, providing professional development in the use of technology, including web based tools, assisting districts with developing site specific programs, and providing ongoing support for the delivery of a variety of alternative learning options. Examples include the use of online courses or modules, the use of videoconferencing systems to share classes between districts, web based information sharing tools, or the integration of virtual field trips into curricula. We also aid school administrators with state and federal legislation compliance for the use of dualenrollment, work based learning, service learning, and other alternative learning options for students. Online Learning Choosing the right online experience for students often requires a great deal of research into the many options available. TBAISD has experience with using courses offered by: Michigan Virtual High School, CYberEd Specialists, and Florida Virtual High School to provide online course content for middle and high school students. Courses are available in math, science, language arts, and social studies, as well as career planning, foreign languages, art, health, business, computer science, and other electives. Online courses are also available to help students prepare for the Michigan Merit Exam, and the General Education Development (GED) test. 8
Business, Technology and Administrative Services Traverse Bay Area Intermediate School District is a model in the use of technology, administrative, and business services to support school district operations. We offer individualized and cost effective regional coordination of a multitude of services. Project Interconnect TBAISD and local school districts are connected via a fiber-optic cable network that provides a wide area data network. Each school district has mobile interactive equipment allowing them to originate and receive programming for training and classroom instruction. Data Processing Services TBAISD, in partnership with Macomb Intermediate School District, supports and maintains the Macomb Information System (MIS) for 12 local districts and the intermediate school district. The system provides for accounting, personnel, asset tracking and student accounting. MIS provides modules for State of Michigan reports, including the Registry of Educational Personnel (REP), Financial Information Database (FID), Office of Retirement Services (ORS), Single Record Student Database (SRSD), as well as Registry of Special Education Students (ROSES). TBAISD has staff on-hand to assist district personnel in the completion of these reports. It is anticipated that more local schools will migrate to this system over time. Through the Macomb Intermediate School District partnership, we are able to offer enhancements and support to our local districts that have purchased SASIxp student accounting interactive software. Regional, quarterly training meetings are held at TBAISD for all users of MIS with Macomb Intermediate School District programmers. This is a very cost effective way for all districts to receive MIS training and updates. TBAISD Technology Services continues to work with Instruction Services on the development of a Student Performance Management Database. Technology Services offers off-site backup of data, Internet content filtering, firewall and e-mail services to a number of local districts. Truancy Reporting TBAISD assists local districts in notifying the various county truancy officers, courts and parents of student attendance issues. Pupil Accounting TBAISD assists districts in maximizing their State Aid revenues. We offer pupil accounting auditing services, training, and consultation regarding current laws, rules and procedures. Substitute Training/Automated Calling Eight districts and the ISD participate in the use of the automated SubFinder System. There are currently 655 substitutes and 1,010 employees registered. SubFinder allows employees to enter their absences 60 days in advance either by phone or through the internet. Substitute teachers can access jobs 24 hours a day, seven days per week. Substitutes are added weekly to the system. Recently, at the request of our local districts, an arrangement with a private vendor, PCMI, was put in place to hire, train and place substitutes using the automated SubFinder System. Districts should realize a reduction in substitute placement costs as a result of work with PCMI-WEST. Payroll Services A variety of business services are offered to local districts. Currently TBAISD is processing payroll for three districts. This service includes quarterly and annual reporting as well as producing biweekly paychecks. Budgeting and Accounting Our business office staff assists several districts in budget development and amendments during the school year. Audit preparation and financial statement review services are offered at the end of every fiscal year. Many federal and state grants flow through TBAISD to local districts. It is the responsibility of the business office to work with districts to ensure the proper expending and reporting of these funds. Bank reconciliation, cash flow analysis, property tax information, and state aid calculation and review services are offered on an as needed basis to districts. Medicaid Business office staff interfaces directly with the Medicaid consulting firm, PCG, on behalf of our region. Group training sessions for special education resource room teachers are held throughout the year regarding proper documentation and billing procedures. Telephone and email support for staff members is offered on a continuous basis. 9
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Guide to Services - Traverse Bay Area Intermediate School District

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