fundraising tracking form - National Cheerleaders Association

FUNDRAISING
TRACKING FORM
May 1, 2011 – April 30, 2012
Complete this form and send within 30 days of your event along with funds raised (made payable to the Make-A-Wish
Foundation), to the NCA/NDA Corporate Office. Please keep a copy for your records. For special End of Year
Recognition, all forms and photos must be received no later than April 30, 2012. Please note: Project NCA/NDA
forms, money orders and photos are due by November 3, 2011.
THANK YOU for your generous gifts of time and talents to help grant a wish!
Date: School/Gym Name: School/Gym Zip Code:
Squad/Team Type:
Phone:
Coach/Contact Name:
Email:
Date Held
$ Raised
# of
Volunteers
and Total # of
Hours Given
for Activity
Other
Volunteer
Hours and #
of Volunteers
Involved
In Kind
(non-cash)
Donations
(Amount)
Brief Description of Activity
1 st
Activity
2 nd
Activity
3 rd
Activity
4 th
Activity*:
Totals:
Please comment about your experience and what this Community Service Project meant to your team:
Please send this completed form, funds raised, photos,
press releases, print clippings, and videos of publicity received to:
Karen Halterman, Sr. Vice President
NCA and NDA
2010 Merritt Drive
Garland, TX 75041
Fax (972) 840-4010
KHalterman@nationalspirit.com
*If your team held more than 4 activities in support of the Make-A-Wish Foundation between
May 1, 2011 and April 30, 2012, please attach more pages with those details.

OVERVIEW OF NCA/NDA AND THE MAKE-A-WISH FOUNDATION ® PROGRAM
Continuing its longstanding commitment to leadership and community service, National
Cheerleaders Association and National Dance Alliance are proud to be official sponsors of
the Make-A-Wish Foundation, a global charity that grants the wishes of children with lifethreatening
medical conditions to enrich the human experience with hope, strength and joy.
Founded in 1980 when a group of caring volunteers helped a young boy fulfill his dream of
becoming a police officer, the Foundation is now the largest wish-granting charity in the
world, with 62 chapters in the United States and its territories. With the help of generous
donors and nearly 25,000 volunteers, the Make-A-Wish Foundation grants a wish every 40
minutes and has granted more than 200,000 wishes in the United States since its inception.
For more information about the Make-A-Wish Foundation, visit wish.org.
It is the spirit of community service that has brought NCA and NDA into the
Make-A-Wish ® family. NCA and NDA teams have been introduced to the incredible Make-
A-Wish experience and have learned about opportunities to share the power of a wish ® . Each
year at NCA and NDA Camps and Championships nationwide, teams are challenged to
develop their leadership potential by giving back to their communities. Teams can
fundraise, volunteer, or help with chapter special events at any time through the year, from
tryout time to tryout time.
FUNDRAISING
Please refer to the Approved Fundraisers document to determine a suitable event. These
events will help raise the funds needed to help make wishes come true for children with
life-threatening medical conditions. In addition, local Make-A-Wish chapter contacts are
available to incorporate chapters into any events or provide additional help or ideas. These
events will help raise the funds needed to help make wishes come true for incredibly brave
and deserving children. Please visit wish.org for the chapter nearest you.
VOLUNTEERING AND COMMUNITY SERVICE
Whether it is through wish granting, administrative support, special events, or other
programs, NCA and NDA teams have the opportunity to volunteer for their local
Make-A-Wish chapters as well. If interested please visit wish.org to identify your local
chapter contact.

National Cheerleaders Association/National Dance Alliance
2011-12 Make-A-Wish ® Campaign
Potential Fundraising Ideas
Reminders:
1. If your team chooses a fundraiser from the activities listed below, there is no need
to obtain any additional approval. However, if the fundraiser you are interested
in doing is not identified below, please contact Karen Halterman with NCA/NDA at
khalterman@nationalspirit.com or Tracy Jourdan tjourdan@wish.org, (602)792-
3265) at the Make-A-Wish national office first.
2. Your team is responsible for determining the appropriate monetary amounts to be
charged for all projects initiated. ALL FUNDS raised must be donated if they are
being collected under the Make-A-Wish fundraiser name.
3. You must use care when using the Make-A-Wish Foundation ® name and logo. Note
that “Make-A-Wish” is spelled with a capital “A” and with hyphens (not “Make a
Wish”). You may not alter the “swirl and star” logo by customizing it to your specific
event (e.g., do not change the logo to read “Make-A-Basket” if you are conducting a
halftime contest). The Make-A-Wish Foundation does not allow door-to-door or
telephone soliciting.
4. The Make-A-Wish Foundation mission is to grant the wishes of children with lifethreatening
medical conditions. Words such as “terminal,” “dying” or “last wish”
should never be used when communicating the mission of the Make-A-Wish
Foundation.
5. If you would like any more information about the Make-A-Wish Foundation or if you
would like any collateral materials about the Make-A-Wish Foundation to distribute
at your fundraising event, please contact the Make-A-Wish Foundation national
office or your local chapter. Visit wish.org and enter in your zip code for your local
chapter information.
Game Seats Half Time Drawing
Level of Difficulty: Easy
Project Outline:
1. Reserve 2 or more front row seats.
2. Sell tickets to fans for $1.00 at each basketball or football game.
3. Sell tickets until half time.
4. Draw the winning ticket out of a hat.
5. The winner selected will obtain front row seats to an upcoming game, or can
move seats for the 2 nd half, depending on how you set it up.

School Spirit Day
Level of Difficulty: Medium
Description: Organize a day where students from the community come to your school and
participate in activities with your team. Individuals choosing to participate
will be asked to donate a minimum of five dollars to the Make-A-Wish
Foundation.
Project Outline:
Before the Activity
1. Select the date and send fliers to local elementary schools.
2. Decide times and activities.
Day of Activity
1. Organize participants into teams by age and or previously determined color
teams.
2. Allow groups to participate in activities at each station for 15 to 20 minutes.
Allow enough time for each participant to complete 3 to 4 activities.
Sporting Admission
Level of Difficulty: Medium
Description: Implement an admission fee to a typically open event and donate the
ticket sales to the Foundation. An increase in admission would also work,
with the additional fee going to the Make-A-Wish Foundation.
Half Time Drawings
Level of Difficulty: Easy
Project Outline:
How to do it
1. Sell raffle tickets to fans in attendance for the chance at an opportunity to win a
special prize.
2. Depending on the number of prizes available, select the winners from the tickets
sold to win a prize.
Half Time Contests
Level of Difficulty: Easy
Project Outline:
How to do it
1. Sell raffle tickets to fans in attendance for the chance at an opportunity to
participate in a half time contests. Half time contest ideas may include but are
not limited to: kicking a field goal kick from a certain distance at a football game,
counting the number of successful serves to a pre-determined target during a
volleyball game, or successfully hitting a hockey puck into a cut-out in the goal at
a hockey game.
2. Select a certain number of participants to participate in the half time event.
3. T-shirts, hats and other items donated by your athletics department should serve
as prizes.
4. Allow spectators not wishing to participate in the half time activity to make a
donation.

Sell Items at Games
Level of Difficulty: Easy
Description: Identify possible items to sell during sporting events or special activities, i.e.
pompoms, foam fingers, lanyards, and T-shirts. Pompoms and foam fingers
are generally great sellers. Make sure to contact the bookstore to obtain
clearance to sell certain products if necessary.
Show Your Star Spirit
Level of Difficulty: Easy
Project Outline:
How to do it
1. Visit http://www.dokshop.com/makeawish/MakeAWishSponsor.asp to purchase
paper or magnetic wish stars (paper stars are $6.00 for 100).
a. Enter sponsor as the access code
2. Set a coverage goal: aim to cover all the walls of locker room, etc.
3. Sell the stars during an event or game.
4. Hang the stars on the walls to encourage others to donate and sign their name
on a star.
Spare Change Drive
Level of Difficulty: Easy
Description: Collect spare change in jars placed in various areas around school, i.e.,
athletic centers, snack bars, cafés and ticket counters. Label the front of the
collection jars with Make-A-Wish Campaign.
Project Outline:
1. Gather coffee cans and milk jugs to use as collection containers.
2. Distribute clearly marked jars in places around school, i.e., athletic centers, snack
bars, cafés and ticket counters.
3. Designate team members to collect change on a daily basis.
Auction
Level of Difficulty: Easy to Medium
Description: Have local businesses donate items for a school sponsored auction to benefit
the Make-A-Wish Foundation.
Project Outline:
How to Promote
1. Fliers
2. E-mail
3. Placing an ad in school or local newspapers
Day of Auction Preparation
1. Have all items organized on a table.
2. Give each person a sign with a number to use to bid.
3. Have an auctioneer be responsible for introducing the item up for the auction
and then keep track of winners by using a computer spreadsheet.
*A silent written auction would be an idea as well!

Chains of Love
Level of Difficulty: Easy
Description: A fundraiser designed to involve everyone in school and within the local
community.
Project Outline:
What to do
1. Cut strips of paper and stamped or labeled with your school logo, or a statement
that states “In Support of the Make-A-Wish Foundation ® ”.
2. Sell these strips for $1 or $2 to individuals in support of creating a “Chain of
Love”.
3. Allow individuals who purchase a chain to sign their name and or write a short
message.
4. Connect all of the strips to form a chain.
5. Presentation of the chain with the collected donations will be made to the local
Make-A-Wish chapter.
Pizza Night
Level of Difficulty: Medium
Description: Certain pizza parlors may allow you to sponsor a pizza night where a certain
percentage from the pizza and beverages sold will be donated towards the
Make-A-Wish Foundation on behalf of your team.
Project Outline:
How to do it
1. Contact a local pizza parlor.
2. Set up a date and time to hold the fundraiser.
3. Advertise around school and in the local community of the special event. Let the
public know that a percentage of sales from this event will go to the
Make-A-Wish Foundation.
Welcome Back Goody Bags
Level of Difficulty: Easy to Medium
Description: Send flyers to parents with information on how to send a goody bag to their
student to help get them through the first weeks of school or preseason for
fall sports. For a donation of $20.00, the student will receive a goody bag
with items such as fruit, favorite candy bar, juices, crackers. Parents will
also be provided an envelope to enclose a personal letter.
Project Outline:
1. Make up fliers and forms to send to the parents.
2. Have forms sent back by a certain date with money.
3. Organize goody bags with treats and special notes as a team.
4. Distribute to student.
Car Wash
Level of Difficulty: Easy
Project Outline:
1. Find a fire department or other water resource in your area.
2. Advertise around school and in the local community.
3. Sell tickets in advance and allow for drive-ups on the day of the event.
4. Start washing.

Bake Sale
Level of Difficulty: Easy
Description: This particular project is a hit before, during and after big games. Set up
right outside the field, and the baked goods will be gone before you know it!
Project Outline:
1. Ask athletes in the athletics department (or their parents) to bake goodies to
donate to the bake sale.
2. Designate team members to work shifts to sell the goodies.
Carnation Sale
Level of Difficulty: Easy
Description: Nothing brightens up a tough day better than flowers. Find a local florist
who will sell the flowers wholesale and then sell them in the café, or athletic
center for one dollar a piece. Flowers can be sold to the general student body
and during sporting events.

National Cheerleaders Association/National Dance Alliance
2011-12 Make-A-Wish ® Campaign
Fundraising Checklist
1. Select a project from the list of pre-approved fundraising ideas. If your
team seeks to do a project not listed, please email Karen Halterman with
NCA/NDA at khalterman@nationalspirit.com or Tracy Jourdan, with the
Make-A-Wish Foundation ® at tjourdan@wish.org with a clear description of
the proposed fundraiser for a quick response.
2. Conduct fundraising project campaign.
3. Collect funds. Convert all cash to a school check or money order made
payable to the Make-A-Wish Foundation®.
4. Submit all checks or money orders with completed Fundraising and
Volunteer Tracking Form by April 30, 2012 to Karen Halterman at the
NCA/NDA headquarters, 2010 Merritt Drive, Garland, TX 75041 (f) (972)
840-4010.
*For Project NCA/NDA, submit form and funds by November 3 rd , 2011.
5. Send photos of your team having fun while raising money for the
Make-A-Wish Foundation to Karen at KHalterman@nationalspirit.com!
6. Select another project and repeat the process again! You can fundraise year
round!
HAPPY FUNDRAISING!
Fundraising steps 1-6 should be completed for every project
selected and completed.
THANK YOU for your generous gifts of time and talents to help grant a wish!

National Cheerleaders Association/National Dance Alliance
2011-12 Make-A-Wish ® Campaign
Timeline
1. Collection Period for Funds, Tracking Forms, and Photos
Final Deadline for current school year: April 30, 2012.
Funds may be submitted any time on or before the final deadline.
*Project NCA/NDA deadline is November 3, 2011.
2. Remit Funds
All school/gym checks or money orders (no personal checks) should be made payable
to the Make-A-Wish Foundation ® .
3. All checks, forms, and photos should be sent to :
Karen Halterman
Senior Vice President
NCA/NDA
2010 Merritt Drive
Garland, TX 75041
(972) 840-4030
(972) 840-4010 (fax)
KHalterman@nationalspirit.com
* All checks and money orders must be submitted with a completed Fundraising and
Volunteer Tracking Form to ensure that your team is credited with the proper amount.
4. For additional information regarding the Make-A-Wish Foundation, please
contact:
Tracy Jourdan
Corporate Alliances Manager
(602) 792-3265
tjourdan@wish.org

FREQUENTLY ASKED QUESTIONS BY NCA/NDA TEAMS
CAN I REFER A CHILD FOR A WISH?
The Make-A-Wish Foundation ® only accepts referrals from potential wish children, their
parents or legal guardian, or their health care professionals. Only those individuals can
refer a child to have a wish granted, and only a doctor can determine whether the child
is medically eligible for a wish. If you know of a child that has a life-threatening medical
condition, please refer potential wish families to their local chapter or the Make-A-Wish
referral inquiry form here: http://wish.org/refer/referral_inquiry_form.
HOW CAN I BECOME A VOLUNTEER AT MY LOCAL MAKE-A-WISH ® CHAPTER?
There are many volunteer opportunities at your local Make-A-Wish chapter. These
opportunities can range from wish granting to staffing events to office assistance, etc.
Contact your local Make-A-Wish chapter by visiting wish.org to find out how you can
volunteer your time. The chapter will be able to identify opportunities available based
on your schedule and interests.
CAN A WISH CHILD ATTEND OUR EVENT?
Not every wish child or family wants publicity, and the Make-A-Wish Foundation is
very respectful of that privacy. Once the fundraiser has been approved by all parties,
contact your local Make-A-Wish chapter and ask whether this will be possible. The
chapter can look for a family that is “publicity eligible,” but please accept the chapter’s
decision if a wish child cannot be found for your event.
WHAT IF THE MAKE-A-WISH CHAPTER IS NOT INTERESTED IN HELPING WITH
OUR EVENT?
Just as your team can determine their level of commitment to this program, Make-A-
Wish chapters can also determine their level of support. Make-A-Wish chapters may
have limited resources and may be unable to provide the level of support you request.
The key is establishing a good relationship.
CAN MAKE-A-WISH CHAPTERS SHARE A LIST OF DONORS FOR OUR EVENT?
No. The Make-A-Wish Foundation protects the privacy of its donors and does not sell or
release donor information outside the organization.
IF YOU HAVE ANY QUESTIONS ABOUT THIS PROGRAM, PLEASE CONTACT
Karen Halterman, NCA/NDA, at KHalterman@NationalSpirit.com or at 972-840-4030, or
Tracy Jourdan, Make-A-Wish Foundation, at 602-792-3265 or at tjourdan@wish.org .