Minimum Qualification for the post of Principal in ... - Shivaji University

SHIVAJI UNIVERSITY, KOLHAPUR
Minimum Qualification for the post of Principal
in Arts, Commerce and Science Colleges
The UNIVERSITY GRANTS COMMISSION, New Delhi-110002, Notification
dated 30 th June, 2010 envisages minimum qualifications for the post of Principal in arts,
commerce and science colleges as under:-
1. The minimum qualifications required for the post of Principals, will be those as
prescribed by the UGC Regulations.
i) A Master’s Degree with at least 55% marks (or an equivalent grade in a point scale;
wherever grading system is followed) by a recognized University.
ii) A Ph.D. Degree in concerned/allied/relevant discipline(s) in the institution concerned
with evidence of published work and research guidance.
iii) Associate Professor/Professor with a total experience of fifteen years of
teaching/research/administration in Universities, Colleges and other institutions of higher
education.
iv. A minimum score as stipulated in the Academic Performance Indicator (API) based
Performance Based Appraisal System (PBAS), as set out in the UGC Regulation in
Appendix III for direct recruitment of Professor in Colleges.
2. The recruitment of the principal in the Colleges shall be on the basis of merit through all
India advertisement and selections by the duly constituted Selection Committee as per the
provision made under the UGC Regulations.
3. The candidates applying for the post of Principal are required to submit their APIs and
PBAS as set out in the UGC Regulation in Appendix III for direct recruitment of Professors
in College in the given proforma.
4. The overall selection procedure shall incorporate transparent, objective and credible
methodology of analysis of the merits and credentials of the applicants based on weightage
given to the performance of the candidate in different relevant dimensions and his/her
performance on a scoring system proforma, based on the Academic Performance Indicators
(API) as provided in the UGC Regulations in Tables I to IX of Appendix III.
5. The college management shall adopt the UGC Regulations for selection committee and
selection procedures. The Academic Performance Indicators (API) based Performance
Based Appraisal System (PBAS) shall be scrutinized at the institutional level by the
Selection Committee prior to the interviews.
6. In all the Selection Committee of academic staff provided herein, an academician
representing Scheduled Caste/Scheduled Tribe/OBC/Minority/Women/Differently-abled
categories, if any of candidates representing these categories is the applicant and if any of
the members of the selection committee do not belong to that category, shall be nominated
by the Vice-Chancellor or Acting Vice-Chancellor of the University, and in case of a
college Vice-Chancellor or Acting Vice-Chancellor of the University to which the college is
affiliated to. The academician, so nominated for this purpose, shall be one level above the

cadre level of the applicant, and such nominee shall ensure that the norms of the Central
Government or concerned State Government, in relation to the categories mentioned above,
are strictly followed during the selection process.
7. The Academic Performance Indicators (API) scoring system in the process of selection of
Principal shall be similar to that of directly recruited College Professor. In addition, the
selection committee shall assess the following dimensions with the weightage given below:
a. Assessment of aptitude for teaching, research and administration (20%)
b. Ability to communicate clearly and effectively (10%)
c. Ability to plan institutional programmes, analyze and discuss curriculum development
and delivery, research support and college development/administration (20%)
d. Ability to deliver lecture programmes to be assessed by requiring the candidate to
participate in a group discussion or exposure to a class room situation by a lecture (10%)
and
e. Analysis of the merits and credentials of the candidates on the basis of the Performance
Based Appraisal System (PBAS) proforma developed by the University based on these
Regulations (deducted to 40% of the Total API score.)
8. Tables I and III of Appendix III are applicable to the selection of Principals in colleges.
At the time of recruitment, a service agreement should be executed between the
Management and the Principal concerned and a copy of the same should be deposited with
the Chairman/Secretary. Such service agreement shall be duly stamped as per the rates
applicable. The proforma of agreement is given in Appendix II.
9. The self appraisal or linked Performance Based Appraisal System (PBAS) methodology
shall form part of the service agreement/Record.
10. Selection Committee for the post of College Principal.
(a) The Selection Committee for the post of College Principal shall have the following
composition;
1. Chairperson of the Governing Body as Chairperson
2. Two members of the Governing Body of the college to be nominated by the Chairperson
of whom one shall be an expert in academic administration.
3. One nominee of the Vice-Chancellor who shall be Higher Education expert. In case of
Colleges notified/declared as minority educational institutions, one nominee of the
Chairperson of the College from out of panel of five names, preferably from minority
communities, recommended by the Vice-Chancellor of the affiliating university of whom
one should be a subject expert.
4. Three experts consisting of the Principal of a college, a Professor and an accomplished
educationist not below the rank of a Professor (to be nominated by the Governing Body of
the college) out of a panel of six experts approved by the relevant statutory body of the
university concerned.
5. An academician representing SC/ST/OBC/Minority/Women/Differently-abled categories,
if any of candidates representing these categories is the applicant, to be nominated by the
Vice-Chancellor, if any of the above members of the selection committee do not belong to
that category.

(b) At least five members, including two experts, should constitute the quorum.
(c) All the selection procedures of the selection committee shall be completed on the day of
the selection committee meeting itself, wherein, minutes are recorded along with the scoring
proforma and recommendation made on the basis of merit with the list of selected and
waitlisted candidates/Panel of names in order of merit, duly signed by all members of
selection committee.
(d) The term of appointment of the college principal shall be FIVE years with eligibility for
reappointment for one more term only after a similar selection committee process.
11. The API/PBAS scores recorded in the enclosed proforma for category I, II and III scores
should be enclosed to the application for the post of Principal. This is mandatory on the part
of each applicants.

APPENDIX – I
ACADEMIC PERFORMANCE INDICATORS
(Please see detailed instructions of this PBAS proforma before filling out this section)
CATEGORY : I TEACHING, LEARNING AND EVALUATION RELATED ACTIVITIES
(i) Lectures, Seminars, Tutorials, Practicals, Contact Hours (give semester-wise details,
where necessary. Attach separate sheet if required.)
S.No. Course/Paper Level Mode of
teaching*
Hours per
week allotted
% of classes taken
as per documented
record
* Lecture (L), Seminars (S), Tutorials (T), Practicals (P), Contact Hours (C)
(a) Classes taken (max.50 for 100% performance & proportionate score
upto to 80% performance, below which no score may be given)
(b) Teaching load in excess of UGC norm (max. score 10)
(one lecture one score point max. upto 10)
API Score
(ii) Reading/Instructional material consulted and additional knowledge resources provided
to students
S.No. Course/Paper Consulted Prescribed Additional
Resource provided
API score based on preparation and imparting of knowledge/
instruction as per curriculum & syllabus enrichment by
providing additional resources to students (max. score 20)
API Score
(iii) Use of participatory and Innovative Teaching-Learning Methodologies, Updating of
Subject Content, Course Improvement, etc.
S.No. Short Description
API Score
Total score (Max. score 20)
(iv) Examination Duties Assigned and Performed
S.No.
Type of Examination
Duties
Duties
Assigned
Extent to which
carried out (%)
API Score
Total score (Max. score 20)

CATEGORY II: CO-CURRICULAR, EXTENSION AND PROFESSIONAL
DEVELOPMENT RELATED ACTIVITIES
Please mention your contribution to any of the following:
S.No. Type of Activity Average Hrs/week API Score
(i) Extension, Co-curricular & field
based Activities
Total (Max.20)
(ii) Contribution to Corporate Life and
Management of the Institution
Yearly/Semester
wise responsibilities
API Score
Total (Max.15)
(iii) Professional Development Activities
Total (Max.15)
Total Score ( i+ii+iii ) (Max.25)
CATEGORY – III – RESEARCH AND ACADEMIC CONTRIBUTIONS
A) Published Papers in Journals
S.
No.
Title with
page nos.
Journal
ISSN/
ISBN
No.
Whether peer
reviewed
impact factor,
if any
No. of
coauthors
Whether
you are the
main
author
API
Score
B(i)) Articles/Chapters published in Books
S.
No.
Title with
page nos.
Book
title,
editor &
publisher
ISSN/
ISBN
No.
Whether peer
reviewed
No. of
coauthors
Whether
you are the
main
author
API
Score

ii) Full papers in Conference Proceedings
S.
No.
Title with page
nos.
Details of
conference
publication
ISSN/
ISBN
No.
No. of
coauthors
Whether
you are the
main author
API
Score
iii) Books published as single author or as editor
S.
No.
Title with page
nos.
Type of
Book &
Authorship
Publisher
&
ISSN/
ISBN
No.
Whether
peer
reviewed
No. of
coauthors
Whether
you are
the main
author
API
Score
III C) Ongoing and Completed Research Projects and Consultancies
(c) (i & ii) Ongoing Projects/Consultancies
S.
No.
Title Agency Period Grant/Amount
mobilized (Rs. Lakh)
API Score
(c) (iii & iv) Completed Projects/Consultancies
S.
No.
Title Agency Period Grant/Amou
nt mobilized
(Rs. Lakh)
Whether policy
document/
patent as
outcome
API
Score
(D) Research Guidance
S. No. Number
enrolled
M.Phil or
equivalent
Ph.D. or equivalent
Thesis
submitted
Degree
awarded
API Score

(E) (i) Training Courses, Teaching-Learning-Evaluation Technology Programmes,
Faculty Development Programmes (not less than one week duration)
S. No. Programme Duration Organized by API Score
(E) (ii) Papers presented in Conferences, Seminars, Workshops, Symposia
S.
No.
Title of the
paper
presented
Title of
Conference/
Seminar
Organized
by
Whether international/
national/ state/ regional/
college of university level
API
Score
(E) (iii) Invited Lectures and Chairmanships at National or International Conference/
Seminar, etc.
S.
No.
Title of Lecture/
Academic Session
Title of
Conference]
Seminar, etc.
Organized
by
Whether
International/
National/
API Score
IV. Summary of API Scores
Criteria
I Teaching, Learning and Evaluation
related actgivities
II Co-curricular, Extension,
Professional development etc.
* Total I+II
III Research and Academic
Contribution
* Applicable from 01/01/2009 onwards.
Total API score for
Assessment period
Annual Av.API score
for assessment period
PART C: OTHER RELEVANT INFORMATION
Please give details of any other credential, significant contributions, awards received
etc. not mentioned earlier.
S.No.
Details (Mention Year, value, etc. where relevant)
Place:
Date:
Signature of the Applicant
(Name: _______________________)

Appendix – II
In case of candidates accept the appointment he/she shall have to sign the agreement
in the enclosed form at the time of joining the duties.
________________________
Agreement
This agreement made on the _______________ day ___________ 20_______
between Shri./Smt./Dr._______________________________ and the Management of the
College/Head of the Recognized Institution established by
____________________________
It is hereby agreed by and between the parties hereto as under:
1) The Management _____________________
2) Shri./Smt./Dr._____________________________________________________
_ appointment under letter No.________________________________________
dated _________________
We hereby agree to abide by the provisions of UGC and Shivaji University made
there under from time to time.
Signature
Signed and Sealed on behalf of the
Management
Signature of the employee
Place:
Date:
Chairman/Vice-Chairman/Secretary
Place:
Date:
Witnesses: Name Address Signature
1)
2)

APPENDIX – III
TABLE-I
PROPOSED SCORES FOR ACADEMIC PERFORMANCE INDICATORS (APIS)
IN RECRUITMENT AND CAREER ADVANCEMENT SCHEME (CAS)
PROMOTIONS OF UNIVERSITY/COLLEGE TEACHERS.
CATEGORY I: TEACHING, LEARNING AND EVALUATION RELATED
ACTIVITIES
Brief explanation:
Based on the teacher’s self-assessment, API scores are proposed for (a) teaching related
activities; (b) domain knowledge; (c) participation in examination and evaluation; (d)
contribution to innovative teaching, new courses, etc. The minimum API score required by
teachers from this category is 75. The self-assessment score should be based on objectively
verifiable criteria wherever possible and will be finalized by the screening/selection
committee. Universities will be required to detail the activities and in case institutional
specificities require, adjust the weightage, without changing the minimum total API scores
required under this category.
Sr.No. Nature of activity Maximum score
1 Lectures, seminars, tutorials, practical, contact hours
undertaken as percentage of lectures allocated
2 Lectures or other teaching duties in excess of the UGC norms 10
3 Preparation and imparting of knowledge/instruction as per
curriculum; syllabus enrichment by providing additional
resources to students
4 Use of participatory and innovative teaching-learning
methodologies; updating of subject content, course
improvement, etc
5 Examination duties (invigilation; question paper setting,
evaluation/assessment of answer scripts) as per allotment
Total Score 125
Minimum API Score Required 75
50
20
20
25
Note: Lectures and tutorials allocation to add up to the UGC norm for particular category of
teacher. University may prescribe minimum cut-off (net of due leave), say 80% for 1 and 5
above, below which no scores may be assigned in these sub-categories.

CATEGORY II: CO-CURRICULAR, EXTENSION AND PROFESSIONAL
DEVELOPMENT RELATED ACTIVITIES
Brief explanation:
Based on the teacher’s self-assessment, category II API scores are proposed for cocurricular
and extension activities, and professional development related contributions. The
minimum API score required by teachers for eligibility for promotion is 15. A list of items
and proposed scores is given below. It will be noticed that all teachers can earn scores from
a number of items, whereas some activities will be carried out only be one or a few teachers.
The list of activities is broad enough for the minimum API score required (15) in this
category to accrue to all teachers. As before, the self-assessment score should be based on
objectively verifiable criteria and will be finalized by the screening/selection committee.
The model table below gives groups of activities and API scores. Universities may detail the
activities or, in case institutional specificities require, adjust the weightage, without
changing the minimum total API scores required under this category.
Sr.No. Nature of activity Maximum score
1 Student related co-curricular, extension and field based
activities (such as extension work through NSS/NCC and
other channels, cultural activities, subject related events,
advisement and counseling)
2 Contribution to Corporate life and management of the
department and institution through participation in academic
and administrative committees and responsibilities
3 Professional Development activities (such as participation in
seminars, conferences, short terms, training courses, talks,
lectures, membership of associations, dissemination and
general articles, not covered in Category ill below)
Minimum API Score Required 15
20
15
15

CATEGORY – III – RESEARCH AND ACADEMIC CONTRIBUTIONS
Brief explanation:
Based on the teacher’s self-assessment API scores are proposed for research and academic
contributions. The minimum API score required by teachers from this category is different
for different levels of promotion and between university and colleges. The self-assessment
score will be based on verifiable criteria and will be finalized by the screening/selection
committee.
S.No. APIs Engineering/Agriculture/
Veterinary Science/
Sciences /Medical Sciences
III A
III (B)
III (C)
III (C)
(i)
III (C)
(ii)
Research Papers
published in
Research
publications
(books chapters in
books other than
refereed journal
articles)
RESEARCH PROJECTS
Sponsored
projects carried
out/ ongoing
Consultancy
Projects
carried out/
ongoing
Faculties of languages
Arts/ Humanities/ Social
Sciences/ Library/
Physical education/
Management
Max. points for
University and
college teacher
position
Refereed journals Refereed journals 15/ publication
Non-refereed but
recognized and reputable
journals and periodicals
having ISBN/ISSN numbers
Non-refereed but
recognized and reputable
journals and periodicals
having ISBN/ISSN numbers
10/ publication
Conference proceedings as
full papers etc. (Abstracts
not to be included)
Text or Reference Books
Published by international
Publishers with an
established peer review
system
Subjects Books by National
level publishers/State of
Central Govt. Publications
with ISBN/ISSN numbers
Subject Books by other
local publishers with
ISBN/ISSN number
Chapters contributed to
edited knowledge based
volumes published by
international publishers
Chapters in knowledge
based volumes by
Indian/National level
publishers with ISBN/ISSN
numbers and with numbers
of national and international
directories
(a) Major projects amount
mobilized with grants above
30.0 lakhs
(b) Major projects amount
mobilized with grants above
5.0 lakhs up to 30.00 lakhs
(c) Minor projects (Amount
mobilized with grants above
Rs.50,000 upto Rs.5 lakh)
Conference proceedings as
full papers etc. (Abstracts
not to be included)
Text or Reference Books
Published by international
Publishers with an
established peer review
system
Subjects Books by National
level publishers/State of
Central Govt. Publications
with ISBN/ISSN numbers
Subject Books by other
local publishers with
ISBN/ISSN number
Chapters contributed to
edited knowledge based
volumes published by
international publishers
Chapters in knowledge
based volumes by
Indian/National level
publishers with ISBN/ISSN
numbers and with numbers
of national and international
directories
Major projects amount
mobilized with grants above
5.0 lakhs
Major projects amount
mobilized with grants above
3.0 lakhs up to 5.0 lakhs
Minor projects (Amount
mobilized with grants above
Rs.25,000 upto Rs.3 lakh)
10/ publication
50/ sole author
10/chapter in an
edited book
25/ sole author
5/chapter in
edited book
15/ sole author
3/chapter in
edited book
10/ Chapter
5/ Chapter
20/ each project
15/ each project
10/ each project
Amount mobilized with Amount mobilized with 10 per every
Minimum of Rs.10.00 lakh Minimum of Rs.2.0 lakhs Rs.10.0 lakhs
and Rs.2.0 lakhs
respectively

III (C)
(iii)
III (C)
(iv)
III (D)
III (D)
(i)
III (D)
(ii)
III (E)
III (E)
(i)
III (E)
(ii)
III (E)
(iv)
Completed
projects Quality
Evalution
Projects Outcome/
Outputs
Completed project Report
(Acceptance from funding
agency)
Patent/Technology
transfer/Product/ Process
Completed project Report
(Acceptance from funding
agency)
Major policy document of
Govt. bodies at central and
state level
20/ each major
project and
10/each minor
project
30/ each national
level output or
patent/ 50/ each
for international
level
RESEARCH GUIDANCE
M.Phil. Degree awarded only Degree awarded only 3/each candidate
Ph.D. Degree awarded Degree awarded 10/each
candidate
Theses submitted Theses submitted 7/ each
candidate
TRAINING COURSES AND CONFERENCE / SEMINAR/ WORKSHOP PAPERS
Refresher courses, (a) Not less than two weeks (a) Not less than two weeks 20/ each
Methodology duration
duration
workshops,
training, teachinglearning
Evaluation
Technology
programmes, soft
skills
development
programmes,
faculty
development
programmes
(Max. 30 points)
Papers in
conference/
seminars/
workshops etc.
Invited lectures or
presentations for
conferences/
symposia
(b) One week duration (b) One week duration 10/ each
Participation and
Participation and
presentation of research presentation of research
papers (oral/poster) in papers (oral/poster) in
a) International conference a) International conference 10 each
b) National b) National 7.5/ each
c) Regional/State level c) Regional/State level 5/ each
d) Local-University/
College level
d) Local-University/
College level
3/ each
a) International a) International 10 each
b) National level b) National level 5/ each
* Wherever relevant to any specific discipline, the API score for paper in refereed journal would be
augmented as follows: (i) indexed journals-by 5 points; (ii) papers with impact factor between 1 and 2 by 10
points; (iii) papers with impact factor between 2 and 5 by 15 points; (iv) papers with impact factor between 5
and 10 by 25 points.
** If a paper presented in Conference/Seminar is published in the form of Proceedings, the points would
accrue for the publication (III (a)) and not under presentation (III (e)(ii)).
Notes.
1. It is incumbent on the Coordination Committee proposed in these Regulations and the University to
prepare and publicize within six months subject-wise lists of journals, periodicals and publishers under
categories IIIA and B. Till such time, screening/selection committee will assess and verify the
categorization and scores of publications.
2. The API for joint publications will have to be calculated in the following manner: Of the total score for
the relevant category of publication by the concerned teacher, the first/Principal author and the
corresponding author/supervisor/mentor of the teacher would share equally 60% of the total points and
the remaining 40% would be shared equally by all other authors.

Appendix – III Table-II (C)
Minimum scores for APIs for direct recruitment of teachers in university
departments/colleges Librarian/Physical Education cadres in Universities/Colleges, and
weightages in Selection Committees the be considered along with other specified eligibility
qualifications stipulated in the Regulation.
Minimum API scores
Selection committee
criteria/ weightages
(Total weightage=
100)
Assistant professor/
equivalent cadres
(stage-1)
Minimum qualification as
stipulated in these
regulations
a) Academic Record
and Research
Performance (50%)
b) Assessment of
Domain Knowledge
and Teaching Skills
(30%)
c) Interview
performance (20%)
Associate professor/
equivalent cadres
(stage-4)
Consolidated API score
requirement of 300 points
from category III of APIs
a) Academic
Background (20%)
b) Research performance
based on API score
and quality of
publications (40%)
c) Assessment of
Domain Knowledge
and Teaching Skills
(20%)
d) Interview
performance (20%)
professor/ equivalent
cadres (stage-5)
Consolidated API score
requirement of 400 points
from category III of APIs
e) Academic
Background (20%)
f) Research performance
based on API score
and quality of
publications (40%)
g) Assessment of
Domain Knowledge
and Teaching Skills
(20%)
h) Interview
performance (20%)
Note: For universities/colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 4 and
5 correspond to scales with AGP of Rs.6000, 9000 and 10000 respectively.