Kansas City Southern Railroad Program - US Safety

PRESCRIPTION EYEWEAR PROGRAM effective: 1/1/13
Eye and Face Protection
Policy (General)
Prescription Safety
Eyewear Program
Responsibility for
Eyewear Prescriptions
Prescription Eyewear
Guidelines – Lenses
• Employees must wear approved safety glasses with side
shields or goggles when on duty except when in officetype
environments, parking lots, business rail cars, or
automobiles and trucks with closed windows.
• Glasses with mirrored lenses are not permitted.
• Employees must follow additional requirements for eye
protection as designated in the eye and face protection
charts listed in the appropriate departmental Safety
Through Awareness and Responsibility (STAR) book.
• Any KCS Operating Dept. employee, Claims Dept.
employee, Police & Special Services Dept. employee, or
any other employee who routinely works at locations
requiring safety glasses will be eligible for company
provided prescription safety glasses.
• KCS will provide one pair safety glasses with transition
lenses to each eligible employee annually -or- one pair of
clear lens safety glasses and one pair of tinted lens safety
glasses to each eligible employee annually.
• Prescription eyewear must be obtained through the
designated company provider (U.S. SAFETY) and their
approved local eyewear dispensers. The eyewear must
adhere to the approved company eyewear guidelines.
• Employees will be responsible for obtaining their own eye
examination/refraction and an eyewear prescription from a
certified optical examiner. The eye examination/refraction
must be less than 1-year old.
• Only safety prescription lenses of first quality
polycarbonate or plastic (CR-39) are allowed. Glass
lenses are NOT allowed.
• Polycarbonate lenses will be used for all clear or transition
lenses since polycarbonate offers superior impact
protection. These lenses are also more scratch resistant.
• CR-39 plastic lenses will be used for all tinted lenses and
will be available in either a 40% gray shade or a darker
60% gray shade. These lenses will be provided with a
scratch resistant coating.
Continued…
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Prescription Eyewear
Guidelines – Lenses
Prescription Eyewear
Guidelines – Frames
• Progressive (no-line) bifocals will be permitted if
prescribed by an optical professional for a medical reason
and/ or if the employee is presently wearing progressive
lenses as their dress eyewear.
• Only Silor Adaptar, Essilor Natural, and Sola VIP and
Super No-Line progressive lens styles are allowed.
• No additional add-on lens options will be allowed.
• All prescription eyewear will have permanent side shields
attached to the frame by the manufacturer.
• Only approved safety frame styles will be allowed. The
frame selection includes the styles:
TITMUS:
TR301S/ TR302S/ TR304/ PC264/ FC706/ FC707
BC101/ BC102/ BC104/ BC115/ SW06E/ SW08
HUDSON:
VL1/ VL2/ VL3/ ST2/ ST4
Process for Obtaining
Prescription Eyewear
• The employee must meet program eligibility requirements
to obtain new prescription eyewear. This includes:
- Meeting the departmental eligibility requirement
-or- obtaining special permission from their dept.
head to participate in the program if the employee
routinely works in areas requiring safety eyewear
- Not obtaining prescription eyewear through the
program in the prior 12-month time period -or- in
special circumstances, obtaining supervisor
permission and system over-ride if glasses have
been provided during the previous 12 months.
- Having an eyewear prescription obtained through
an eye examination with a certified optical
professional within the prior 12-month time period
• The employee determines the location of approved
eyewear dispensers in their area by accessing the U.S.
SAFETY web-site - www.ussafety.com/kcsr . Listings of
local dispensers are also available by calling U.S. Safety
toll-free at 800-821-5218 option 1.
• The employee then visits the approved dispenser and
identifies himself or herself as an employee of the KCS
railroad. The employee must then provide the dispenser
with proper identification and a six digit employee number.
If the number is 5 digits, add a “0” (zero) as the first digit.
Continued …
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Process for Obtaining
Prescription Eyewear
Process for Obtaining
System Over-Rides
• The dispenser will then dial a special 800 number and key
the six digit employee number. If the number is 5 digits,
add a “0” (zero) as the first digit to determine the
employee’s eligibility for the program.
• If the employee is eligible for the program, the system will
then provide the dispenser with an authorization number
allowing the employee to obtain their safety glasses.
• If the employee is not eligible for the program, the
dispenser will not be able to order the glasses until the
employee obtain permission from their supervisor and a
system over-ride is made.
• The employee will then select the frame style/s from the
approved list and determine lens configurations according
to approved lens options.
• The dispenser will then initiate the order for the safety
glasses and the employee will authorize the order by
signing the order form. The dispenser will then advise the
employee when to expect delivery of the glasses, which
should be approximately one week from order placement.
• The dispenser will contact the employee when the order
arrives and make arrangements with the employee to fit
the glasses at the dispensing location.
• Once the order is completed, U.S. Safety will initiate
billing according to the employee’s departmental
responsibility code and establish the employee’s new
eligibility date in the system.
• Reports will be run monthly by U.S. Safety and provided
to KCS Departments to identify employees receiving
prescription eyewear and to provide detail concerning
frame/ lens selections and over-rides.
• Special over-rides to the system may be required if
employees obtained prescription eyewear within the
previous 12-month timeframe and experienced unusual
circumstances. These may include loss of safety glasses,
damage to either frames or lenses, or changes in vision.
• The special over-ride must be approved by the
employee’s designated department representative prior to
the employee visiting the dispensing location.
• The designated department representative must initiate
the over-ride through the designated program
administrator who will update the employee’s eligibility in
the U.S. Safety system allowing the employee to obtain
new safety glasses or repairs/ replacement items.
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Departmental
Representatives
• Designated Departmental Representatives able to provide
a system over-ride are as follows:
- Transportation:
Trenton Anderson 318-676-6771
Chad Devenney 816-245-3131
David Carroll 318-676-6520
Steve Truitt 281-465-7189
- Mechanical:
Casey Hall 318-676-6364
Bryan Cassels 318-676-6577
Kyle Salter 318-489-1654
Rick Mygatt 816-245-3128
Doug Haywood 979-531-8331
- Engineering:
Ricky Briggs 318-676-6130
Jerry Duncan 318-676-6314
- Program Administration:
- New Employee Additions
- Eyewear Vendor Questions
- Program Over-rides
Deonna Sharp 866-542-0092
Option 1
Email: Leavetime@kcsouthern.com
U.S. Safety Web-Site
• U.S. Safety has provided KCS with a page on its web-site
for employees to use. It provides a listing of eyewear
dispensers for each area of the railroad and shows the
different frame styles offered in the program.
• The web-site also provides a complete description of the
KCS eyewear program.
• The web-site can be accessed through the internet at the
following web address:
WWW.USSAFETY.COM/KCSR
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