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Arizona State University
2011 – 2012 ASU TEMPE CAMPUS
HOUSING APPLICATION PACKET
For Students of the ASU American English and Culture Program
Page 1
OFFICE USE ONLY
Admin Fee Verified:
Data Entry By/Date:
Welcome to Arizona State University On-Campus Housing! We hope that you will have a great experience during your stay.
In the pages following you will find the On-Campus Housing Application and License Agreement. Please complete pages 1 thru 5 and read each part
carefully. Once it is submitted you will be assessed a $125.00 Non-Refundable Application Fee and you will be bound by the terms in the agreement.
Please read and complete pages 1 through 5, paying close attention to the Housing License Agreement on Page 2 and the Schedule of Charges and
Deadlines on Page 5. Below you will find the answers to some frequently asked questions. You will also find a cost estimate calculator to help you
calculate an estimate; actual charges may vary.
Frequently Asked Questions
Question: How can I pay my application fee?
Answer: Your application fee of $125.00 will be charged to your student account at Arizona State University. You will receive an email message notifying
you that the fee has been posted and how to send your payment.
Question: How soon can I apply and when will I received my housing assignment?
Answer: You may apply as soon as you are admitted to the program and have your ASU Affiliate ID. You will be assigned a space no earlier than 30 prior
to the scheduled move-in date on the AECP session you choose on your housing application. You will be notified of your assignment via e-mail to the e-
mail provided on the application.
Question: How do I pay my housing and meal plan fees?
Answer: Housing fees are billed to the ASU Student Account. Housing fees must be paid one time; there are no installment plans available to AECP
students. AECP students do not have access to their student accounts until after their arrival on campus. You may visit ASU Cashiering Services in the
Student Business Service Building upon arrival to settle your account.
Question: How do I claim my room?
Answer: You will receive an e-mail message confirming your housing assignment and the date we expect you to check into your assigned hall. You may
not check in earlier than the date listed on the e-mail message. If you are arriving after the date listed, please contact housing at
AECPhousing@mainex1.asu.edu with the date of arrival so that we may hold your room. Upon your arrival, go directly to the front desk at the hall to
which you have been assigned. They will need your ASU Suncard to check you into your room and give you hour room key. You may proceed to your
room once you have checked in and received your room key.
Question: How is my room equipped?
Answer: Your room is equipped with a bed, a desk, and a dresser. You must provide your own linens, blankets, pillows, and towels.
Question: What happens if I don’t like my room or my roommate?
Answer: You are bound to the terms of the housing license agreement as soon as we receive your signed agreement. You may cancel prior to check in
within the allowed times without penalty. If you cancel your assignment after the allowed time you will be assessed a late cancellation fee. After you
check into your assigned space you will not be released of your financial responsibilities unless you provide written proof that you have terminated or
have been release from your AECP program; you may leave your room but will remain financially responsible for your assignment. Any problems you
have with your accommodations must be addressed immediately. Please contact hall staff immediately with your concerns. We truly would like for you
to have the most positive experience!
Question: How can I contact Arizona State University Housing for additional on-campus housing questions?
Answer: You may direct additional questions to AECPhousing@mainex1.asu.edu. Please include your AECP program dates and your ASU Affiliate I.D. in
the body of your e-mail so that we may answer your inquiries appropriately. You may also call us at (480) 965-3515; please identify yourself as an AECP
student.
8 Week
Program
4 Week
Program
Single Occupancy
Private Bath
Single Occupancy
Shared Bath
Estimated Room Rates
(Estimate only, actual rates may vary)
Single Occupancy Double Occupancy
Community Bath Shared Bath
Double Occupancy
Ste Style Shared Bath
Double Occupancy
Community Bath
$2,198.00 $1,868.00 $1,694.00 $1,772.00 $1,772.00 $1,355.00
$1,240.00 $1,055.00 $956.00 $1,000.00 $1,000.00 $765.00
Total Cost Estimate Calculator
A Application Fee: $ 125 00
B Enter Estimated Room Fee: $ 00
C Enter Meal Plan Fee:
(See application for rates)
$ 00
D Support Service Fee: $ 40 00
Add A through C
This is your Total Cost Estimate
$ 00
Please continue to Page 2 of the Housing Application Form.

Arizona State
University
2011 – 2012 ASU TEMPE CAMPUS
HOUSING APPLICATION PACKET
For Students of the ASU American English and Culture Program
Page 2
ASU University Housing
Phone: (480) 965-3515
Fax: (480) 965-1534
E-mail:
AECPhousing@mainex1.asu.edu
www.asu.edu/housing
Name – as written on passport (Family/Last, Given/First, Middle) * ASU Affiliate ID # ** Date of Birth (month/day/year) *
_ _ / _ _ / _ _ _ _
ARIZONA STATE UNIVERSITY - UNIVERSITY HOUSING - AECP STUDENT HOUSING LICENSE AGREEMENT
All Arizona State University Housing applicants must read and sign the Housing License Agreement. A non-refundable Housing Application fee of $125.00 will be
posted to the student’s account. Housing fees will be posted to the student’s account for the entire amount due for the periods assigned.
TERMS AND CONDITIONS
The undersigned student agrees to payment of the $125.00 non-refundable Housing Application fee. ASU grants a license to the Student to reside in the assigned
space. The relationship created by this license between ASU and the Student is that of licensor and licensee, and NOT that of landlord and tenant. The Student must
be officially admitted and enrolled to the ASU American English and Culture Program and making satisfactory academic progress to live in the residence halls. ASU
reserves the right to provide priority assignments to students who are classified as full time and are in good standing in academic degree programs and whose
conduct at ASU has not been determined by University Housing or Student Life to be incompatible with community living. The Student must officially checkout of the
residence hall if he/she is not enrolled in classes, withdraws or is withdrawn from AECP. Failure to do so will result in removal from the residence halls. ASU does not
discriminate based on sex, race, color, sexual orientation, national origin, citizenship, religion, veteran's status, age, or disability.
All students may seek to change their dining plan during the meal plan change period at the start of each semester by making this request, in writing, to the
University Housing or Dining office. After the end of the change period, student may cancel their dining plans only if they are released from their University Housing
License Agreement
TERM OF THE AGREEMENT
The term of this agreement begins when a student is admitted to the ASU American English and Culture Program, and continues until the check-out date, unless
cancelled by ASU or the Student prior to check-in, cancelled by breach, or by an approved License Agreement Release after check-in (see the attached Schedule of
Charges and Deadlines for valid reasons for license agreement release). Separate agreements at an additional cost are required for the winter and summer occupancy
periods. Exceptions or changes to this agreement are not valid unless the director of University Housing or his/her designee has confirmed them in writing.
THE STUDENT AGREES TO:
1. Know, observe, and comply with the terms and conditions of this agreement,
all federal and state laws, all ASU policies and regulations governing student
conduct, including the Student Code of Conduct and Residence Hall
Handbook and the Computer, Internet and Electronic Communication Policy
(copies of which are available upon request), mandatory meal plans and any
subsequent policies or regulations that ASU may adopt or publish during the
term of the agreement.
2. Make payments for all fees, room charges, dining charges and any other
charges according to the Schedule of Charges and Deadlines for the
applicable period.
3. Notify University Housing, in writing, of cancellation on or prior to the stated
deadlines; notification to other departments within the university does not
constitute notification of cancellation additional fees may apply (see
Schedule of Charges and Deadlines).
4. Obtain insurance coverage on personal property, if desired. ASU is not liable
for loss, theft, or damage of personal property. ASU does not offer insurance
coverage for personal property.
5. Maintain the assigned space in a safe condition. Room furnishings shall not
be removed or stored. Public area or lounge furnishings shall not be moved
into a student's room.
6. Make appropriate arrangements before the beginning of each academic term
for and to maintain attendant care for the duration of the year if the Student
has a disability and requires personal attendant care. The Student has the
sole financial responsibility for his/her own personal attendant care.
7. Move to a different room if required by University Housing staff for
behavioral or administrative purposes.
8. Not sell, sublease, or assign the room to anyone at any time. Use of a room
for commercial purposes is expressly prohibited.
9. Not move out of the residence hall without obtaining an approved License
Agreement Release and officially completing the check-out process. A
Student vacating his/her assigned space without an approved written release
from University Housing will be held responsible for the financial
commitments of the entire term of the agreement, including the portion
remaining after the Student vacates the room.
GENERAL PROVISIONS
1. ASU staff or other designated agents necessary to the operation of the
residence halls may be authorized by the Director of University Housing to
enter student’s room at any time to verify inventory records or occupancy,
perform maintenance, perform security investigations under the Computer,
Internet and Electronic Communication Policy, or enforce safety, health, and
ASU Code of Conduct standards.
2. ASU reserves the right to change, cancel, or consolidate room assignments at
any time due to academic ineligibility, discipline, safety, health, or
administrative reasons.
Student Signature:
3. ASU reserves the right to terminate this agreement by written notice with
due process if a Student fails to comply with any terms and conditions of this
agreement.
4. The Arizona Board of Regents, ASU, and/or specific facility management
company reserves the right to change room rates and other charges and fees
if circumstances require adjustments.
5. University Housing may immediately terminate this agreement if a Student
harms or threatens to harm himself, herself, or any other person.
Date: (month/day/year)
Legal Guardian Signature (if student is under age 18):
Date: (month/day/year)
* Denotes information that may be given out in response to general inquiry unless student (or parent/guardian if applicant is under 18 years old) makes a written statement specifically
prohibiting its release. ** If you do not know your ASU Affiliate ID, leave this space blank.
Please continue to Page 3 of the Housing Application Form.

Arizona State
University
2011 – 2012 ASU TEMPE CAMPUS
HOUSING APPLICATION PACKET
For Students of the ASU American English and Culture Program
Page 3
Name – as written on passport (Family/Last, Given/First, Middle) ASU Affiliate ID #
OFFICE USE ONLY
Admin Fee Verified:
Data Entry By/Date:
Part 1: Select AECP session(s) that you would like to live in ASU
University Housing (on-campus housing).
Your contract starts with your official check-in date and ends on
the check–out date of the last session you have chosen on this
form. There are no refunds after you check in to your housing
assignment. Please choose carefully.
AECP 8-Week Program
Session Dates
Housing
Check-In
Date
Housing
Check-Out
Date
◦ Summer 1 – 06/01/2011 – 07/29/2011 05/30/2011 07/30/2011
◦ Fall 1 – 08/17/2011 – 10/14/2011 08/15/2011 10/15/2011
◦ Fall 2 – 10/19/2011 – 12/16/2011 10/17/2011 12/17/2011
◦ Spring 1 – 01/12/2012 – 03/11/2012
01/10/2012 03/12/2012
◦ Spring 2 – 03/21/2012 – 05/13/2012 03/19/2012 05/14/2012
AECP 4-Week Program
Session Dates
◦ Summer 2011
Four Week 1 – 06/01/2011 – 07/01/2011
◦ Summer 2011
Four Week 2 – 06/29/2011 – 07/29/2011
◦ Fall 1
Four Week 1 – 08/17/2011 – 09/16/2011
◦ Fall 1
Four Week 2 – 09/14/2011 – 10/14/2011
◦ Fall 2
Four Week 1 – 10/19/2011 – 11/18/2011
◦ Fall 2
Four Week 2 – 11/16/2011 – 12/16/2011
◦ Spring 1
Four Week 1 – 01/12/2012 – 02/11/2012
◦ Spring 1
Four Week 2 – 02/09/2012 – 03/11/2012
◦ Spring 2
Four Week 1 – 03/21/2012 – 04/15/2012
◦ Spring
Four Week 2 – 04/13/2012 – 05/13/2011
Housing
Check-In
Date
Housing
Check-Out
Date
05/30/2011 07/02/2011
06/27/2011 07/30/2011
08/15/2011 09/17/2011
09/12/2011 10/15/2011
10/17/2011 11/20/2011
11/14/2011 12/17/2011
01/10/2012 02/12/2012
02/07/2012 03/12/2012
03/19/2012 04/16/2012
04/11/2012 05/14/2012
Part 2: Housing Choices – Choose your preferences or leave blank if no
preference. University Housing will try to accommodate apartment choices but
cannot guarantee these preferences.
Single Occupancy Private Bath
(private bedroom, private bath)
Single Occupancy Shared Bath
(private bedroom, shared bath with suitemate)
Single Occupancy Community Bath
(private bedroom, community bathroom)
Double Occupancy Shared Bath
(shared bedroom, shared bath with roommate)
Double Occupancy, Suite Style, Shared Bath
(shared bedroom, shared bath with suited mates)
Double Occupancy Community Bath
(shared bedroom, community bathroom)
Part 3: Meal Plan Options – Chose One.
Meal Plan options available to AECP Students are called “All
M&G.” With this plan you purchase “Maroon and Gold Dollars,”
dollar for dollar. M&G Dollars are loaded onto your Suncard and
will decline in balance with each purchase. You must use all of
your M&G Dollars prior to the end of your session. Unused
balances will not be refunded.
$630.00 All M&G Dollars (For 8 Week Program)
$345.00 All M&G Dollars (For 4 Week Program)
* Denotes information that may be given out in response to general inquiry unless student (or parent/guardian if applicant is under 18 years old) makes a written statement specifically
prohibiting its release. ** If you do not know your ASU Affiliate ID, leave this space blank. Rates may vary and are subject to change.
Please continue to Page 4 of the Housing Application Form.

Arizona State
University
2011 – 2012 ASU TEMPE CAMPUS
HOUSING APPLICATION PACKET
For Students of the ASU American English and Culture Program
Page 4
Part 4: Demographic Information
Name – as written on passport (Family/Last, Given/First, Middle)*
ASU Affiliate ID # ** (Example: 1200XXXXXX)
Major/Academic Program
ASU on-campus housing for AECP Date Of Birth (month/day/year) Gender
English as a Second Language
students is only available on the
ASU American English and Culture Program Tempe Campus.
/ / ◦ Male ◦ Female
Address in Home Country (number, street, apartment number; P.O. Box permitted) * Home Phone (include country code) *
City and Postal Code * Country * Cell Phone (include country code) *
E-Mail Address *
Emergency Contact (Please Print Clearly)
Name:
Home Phone (include country code)
Relation to Applicant:
Cell Phone (include country code)
ADA Inquiry
I am a student with disability requiring
accommodations: ◦ YES ◦NO
Part 5: Acknowledgements
Please initial each of the following statements and sign below.
________
________
________
________
________
I have read, understood, and signed the Housing License Agreement.
I have read and completed pages 1 through 5 of the Housing Preference Request Form and understand that my preferences are not
guaranteed.
I understand that if I decide not to attend AECP I must notify University Housing in writing. Notifying any other university office may not
cancel your agreement and fees may be applied to your account.
I understand that University Housing will correspond with me via my official university e-mail address. It is my responsibility to check my
university e-mail for communication from University Housing.
I understand that the $125.00 Housing Application processing charge will be posted to my ASU Student Account and is due immediately.
Student Signature:
Legal Guardian Signature (if student is under age 18):
Date: (month/day/year)
Date: (month/day/year)
How to pay your housing fees:
Housing fees are billed to the ASU Student Account. Housing fees must be paid one time; there are no installment plans available to AECP students.
A $125 NON-REFUNDABLE Housing Application processing charge will automatically be charged to your ASU Student Account.
Students can access their student account at my.asu.edu.
Students can pay their ASU Account Balance by:
1. e-Check – This is ASU’s preferred method of payment. It is accessed through www.my.asu.edu by selecting the “Make A Payment/QuikPay” link. E-
Checks are a fast and simple online payment method that can be made from regular U.S. checking and savings accounts.
2. Credit/Debit Card – ASU does not directly accept credit/debit cards but has arranged with a third-party processor to accept Mastercard, Discover, and
American Express payments online through QuikPay. The Visa credit card is not accepted by ASU to pay for student account charges.. This option is
available at www.my.asu.edu by selecting the “Make A Payment/QuikPay” link. All credit/debit card payments are charged an additional 2.75% service
fee by the processor.
3. Mailed Check – Personal checks drawn from a U.S. bank should be payable to Arizona State University and must include the student’s ASU ID number.
Checks can be mailed to:
Cashiering Services
Arizona State University
PO Box 870303
Tempe, AZ 85287-0303 U.S.A.
4. Personal Checks drawn from a U.S. bank, Money Orders and Cash payments only are accepted in-person at ASU Cashiering Services.
* Denotes information that may be given out in response to general inquiry unless student (or parent/guardian if applicant is under 18 years old) makes a written statement specifically
prohibiting its release. ** If you do not know your ASU Affiliate ID, leave this space blank. Rates may vary and are subject to change.
Please continue to Page 5 of the Housing Application Form.

2011 – 2012 ASU TEMPE CAMPUS
HOUSING APPLICATION PACKET
For Students of the ASU American English and Culture Program
Page 5
2011-2012 SCHEDULE OF CHARGES AND DEADLINES
(Schedule of Charges and Deadlines are subject to change)
PAYMENT DEADLINES
Housing Application Processing Fee
A University Housing Processing Fee is charged to the student’s ASU Student Account and is non-refundable. The fee is posted to the
student account once the application has been processed, and is past due on the 25 th day of the following month.
Amount
$125
Housing Fees and Service Charges
Housing fees and service charges will be posted before you check in to your hall. Your fees will be due on the 25 th day of the month prior to the month in which you
check in or on the 25 th day of the month in which you check in, if your check in date is after the 25 th day of the month.
Examples:
a) If your check in date is 06/01/2011, your housing fees and service charges will be due on 05/25/2011.
b) If your check in date is 06/29/2011, your housing fees and service charges will be due on 06/25/2011.
Late Charge Assessment: Charges must be paid by the date due. University billings not paid by the date due are subject to late charges beginning at 30 days past due.
The monthly late charges for past due account balances between $25.00 - $100.00 is $15.00, between $100 - $1,000.00 is $25.00, and greater than $1,000.00 is $50.00.
Collection Agencies: Delinquent accounts will be referred to outside collection agencies and will be reported to national credit bureaus. Should it become necessary for
ASU to retain an attorney or collection agency to secure payment of any amount due, the debtor is responsible for paying all attorney’s fees, court costs, and collection
agency charges.
CANCELLATION, REFUNDS, AND RELEASE PROVISIONS OF ROOM ASSIGNMENT
All notices of cancellation must be submitted in writing directly to University Housing.
Notices of cancellation received WITHIN 20 business days from the date of your assignment letter receive a full refund, except for the $125 non-refundable
application fee. If the assignment date is within 20 business days of date of move in, the cancellation must be made prior to the date the assigned move in date to
receive the refund. For cancellations received AFTER 20 business days from the date of your assignment letter, the following applies.
Non FTF Cancellation Fee Schedule 2011-2012 Academic Year
Cancellation Received
Non-Refundable
Processing Fee
Late Cancellation Fee
Billed to Student Account
Total Fees Due to
University Housing
Before the 21 st business day following the date of housing assignment letter $125 $0 $125
21 st business day following the date of housing assignment letter thru the assigned
move in date. $125 $200 $325
If the student fails to submit a notice of cancellation prior to assigned move in date and is attending the AECP program, student will be held
financially responsible for all room and board charges and will be required to petition for release through the License Agreement Release
process. If the student is not attending ASU and fails to cancel in writing prior to assigned move in date a $500 late cancellation fee will be
billed to the student’s account.
After checking in, AECP students will not be released of their financial responsibility for their housing assignments until the assigned checkout
date unless student has written documentation that he/she is leaving the program early. License agreement release requests for any
other reason will not be accepted.
Rates and plans are subject to change.
Mailing address:
PLEASE COMPLETE ALL PAGES ONE THROUGH FOUR AND RETURN TO:
ASU University Housing
P.O. Box 870212
Tempe, AZ 85287-0212 U.S.A.
Physical Address:
ASU University Housing
1151 S. Forest Avenue, SSV170
Tempe, AZ 85287-0212 U.S.A.
Phone: (480) 965-3515
Fax: (480) 965-1534 E-mail (for inquiries only): AECPhousing@mainex1.asu.edu www.asu.edu/housing