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Virtual Card Number: Reporting VCN offers additional reporting data to the standard suite of Commercial Cards transaction data, enriching and simplifying your analysis, allocation, and reconciliation processes Reporting Data Analysis Allocation Reconciliation GL 1 IIII GL 2 III III GL 3 III II II For Each Transaction: •Rich Commercial Card Transaction Data •Virtual Card Number •Client Custom Data Fields Capture additional info to enrich data analysis Use this data to automatically allocate to the proper GL Easily track matched expired, and active Virtual cardsMatch transactions to payment instructions by invoice or ref # Combine standard Commercial Card transaction data with virtual card number and custom data fields Capture up to 30 custom data fields at time of card creation for later reporting Create custom reports tailored to your program View trends, monitor spending patterns, and track goals of your card program Track requestor, reason for purchase, meeting ID, project ID, etc. to enrich data analysis Example Use: Track actual meeting spend vs. budget Allocate transactions to the correct accounting codes and cost centers With VCN, record accounting codes or requestor information at time of payment Automate or simplify expense allocation Sample custom data: GL code, cost center Leverage invoice, payment reference, or order numbers to identify transactions Match transactions automatically with purchase/invoice documents to track payment status Sample custom data: invoice number, PO number 16
Virtual Card Number: Controlled Spending Purchase Control as a workflow purchase tool When an employee needs to make a business purchase but does not have authorized access to a purchasing card, Purchase Control is an ideal solution. Step 5: With the transaction completed, Purchase Control can facilitate a quick and easy reconciliation process, matching the virtual card number, which is unique to each transaction, in three important places: on the approved purchase request, online payment receipt, and the company’s monthly statement. Step #5 Step #1 Step 1: Company’s system administrator sets up spending limits for each employee - such as a $3,000 limit for a marketing manager, with purchases above that requiring approval by his or her supervisor. Step 4: Once approved, Purchase Control will generate a virtual card number. Key transaction data that was entered when the purchase request was made—such as cost center and general ledger codes—is now attached to the virtual card number. The virtual card number can only be used within the parameters of its approval (transaction amount, date, and vendor) providing built-in transaction security. Step #4 Step #3 Step #2 Step 3: Logging in to the Purchase Control application, the supervisor can review and approve or decline the purchase request Step 2: The marketing manager starts the process by going to the Purchase Control application and filling out a purchase request. A request that exceeded his or her limit—for example, a purchase of $4,000—would trigger an automatic e-mail notifying the supervisor for that approval. 17
Page 1 and 2: Turning AP into a Revenue Generator
Page 3 and 4: Agenda Review current payment trend
Page 5 and 6: Polling Question 1 Do you currently
Page 7 and 8: Payments Landscape: B2B Electronic
Page 9 and 10: Polling Question 2 What value do yo
Page 11 and 12: Silicon Valley Bank Virtual Card -
Page 13 and 14: Using Card in Accounts Payable Proc
Page 15: Supplier Benefits Hypothetical Exam
Page 19 and 20: A Conversation with IPG
Page 21 and 22: Implantable Provider Group: The Cha
Page 23 and 24: Implantable Provider Group: Executi
Page 25 and 26: Implantable Provider Group: The Val
Page 27 and 28: Questions?
Page 29 and 30: Robert O’Conner Senior Global Tre
Page 31 and 32: Mary Rountree Mary Rountree is the

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